Agenda 07/09/2013 Item #14A1 7/9/2013 14.A.1.
EXECUTIVE SUMMARY
Recommendation to direct the Airport Authority Executive Director to modify the
Immokalee and Everglades Airport operations by September 2, 2013 to reduce the airport
budget deficit and move the Immokalee Regional Airport towards self-sufficiency, and for
the Executive director to develop an operations plan and financial review report to achieve
the following: (1) staff reduction plan at the Immokalee Regional Airport from 5 FTE to
1.5 FTE and/or not encumbering any more than $129,000 in burdened salaries for staff and
to provide a written feasibility analysis reducing Everglades Airport staff level to .5 FTE;
(2) Analyze adopting a ramp fee of $25 for Immokalee Regional Airport and a minimum
fuel purchase of 5 gallons and other reasonable fee adjustments that might increase
revenues; (3) Adopt a single flowage fee for fuel regardless of volume or fuel source; (4)
Consider purchasing fuel for all airports as part of the bid purchase price of the City of
Naples Airport Authority if it reduces price and is acceptable to their contractor; and (5)
Implement a pre-paid fuel card program to increase funds collected in advance, eliminate
full-service fueling and develop a related discount plan for the $50,000 and $100,000 pre-
purchase fuel cards.
OBJECTIVE: To increase revenue without compromising existing leases and/or customer
relationships. The continuing goal is to help the Immokalee and Everglades Airports to become
budget independent.
CONSIDERATIONS: This item was continued from the June 11, 2013 BCC meeting and has
been modified to include additions steps for Airport Authority improvements.
Currently, the Immokalee Regional Airport has budgeted $284,402 for 5 FTE. The savings
calculated under Fiscal Impact is based on keeping 1.5 to 2 FTE plus benefits encumbering no
more than $129,000. This would reduce staffing from 5 FTE to between 1.5 and 2 FTE
depending on the positions chosen to remain at the Immokalee Regional Airport.
Up to 2 FTE at Immokalee Regional Airport and .5 FTE at Everglades Airport would provide
adequate staff if the airport moves from full-service options towards a self-service platform for
customers. By reviewing Immokalee Regional Airport's fees to include possibly a ramp fee
and/or a minimum fuel purchase, the Authority could increase variable revenue, and reduce the
deficit by up to 56% with staff reductions. Related to airport landscaping and maintenance, the
Growth Management Division has provided a copy of its mowing contracts which the Authority
may also utilize if necessary.
To create a self-service fuel system, the Immokalee Regional Airport must activate its
infrastructure that currently exists to process pre-purchase fuel cards and self-service
transactions. Currently, one Immokalee Airport sub-tenant purchases 51 to 54 percent of fuel
sold each year. A pre-paid fuel card program reduces the staffing. Pre-paid fuel cards could
range from $250 to $100,000 with a graduated rate of discount for the $50,000 and $100,000
cards. The Immokalee Regional Airport already uses a credit card payment system so no
additional outfitting is required.
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The City of Naples Airport Authority is entering into a new fueling contract and has invited the
Collier County Airport Authority to purchase fuel at potentially reduced rates. The new fuel
contactor for the City of Naples Airport Authority must approve such transactions and the Naples
Airport Executive Director will work with the Collier County Airport Authority.
FISCAL IMPACT: Fiscal impact is in reducing staff at Everglades Airport, and a savings
between $155,543 and $181,310 with respect to Immokalee Regional Airport by reducing staff.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no
legal issues, and requires majority support for approval. -JAK.
RECOMMENDATION: That the Board of County Commissioners, acting as the Collier
County Airport Authority, directs the Airport Authority Executive Director to modify the
Immokalee and Everglades Airport operations by September 2, 2013 to reduce the airport budget
deficit and move the Immokalee Regional Airport towards self-sufficiency, and for the Executive
director to develop an operations plan and financial review report to achieve the following: (1)
staff reduction plan at the Immokalee Regional Airport from 5 FTE to 1.5 FTE and/or not
encumbering any more than $129,000 in burdened salaries for staff and to provide a written
feasibility analysis reducing Everglades Airport staff level to .5 FTE; (2) Analyze adopting a
ramp fee of$25 for Immokalee Regional Airport and a minimum fuel purchase of 5 gallons and
other reasonable fee adjustments that might increase revenues; (3) Adopt a single flowage fee for
fuel regardless of volume or fuel source; (4) Consider purchasing fuel for all airports as part of
the bid purchase price of the City of Naples Airport Authority if it reduces price and is
acceptable to their contractor; and (5) Implement a pre-paid fuel card program to increase funds
collected in advance, eliminate full-service fueling and develop a related discount plan for the
$50,000 and $100,000 pre-purchase fuel cards.
Prepared by: Commissioner Tom Henning, District 3
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7/9/2013 14.A.1.
COLLIER COUNTY
Board of County Commissioners
Item Number: 14.14.A.14.A.1.
Item Summary: Recommendation to direct the Airport Authority Executive Director to
modify the Immokalee and Everglades Airport operations by September 2, 2013 to reduce the
airport budget deficit and move the Immokalee Regional Airport towards self-sufficiency, and
for the Executive director to develop an operations plan and financial review report to achieve
the following: (1) staff reduction plan at the Immokalee Regional Airport from 5 FTE to 1.5 FTE
and/or not encumbering any more than $129,000 in burdened salaries for staff and to provide a
written feasibility analysis reducing Everglades Airport staff level to .5 FTE; (2) Analyze adopting
a ramp fee of$25 for Immokalee Regional Airport and a minimum fuel purchase of 5 gallons
and other reasonable fee adjustments that might increase revenues; (3) Adopt a single flowage
fee for fuel regardless of volume or fuel source; (4) Consider purchasing fuel for all airports as
part of the bid purchase price of the City of Naples Airport Authority if it reduces price and is
acceptable to their contractor; and (5) Implement a pre-paid fuel card program to increase
funds collected in advance, eliminate full-service fueling and develop a related discount plan for
the$50,000 and $100,000 pre-purchase fuel cards. (Commissioner Henning)
Meeting Date: 7/9/2013
Prepared By
Name: SmithCamden
Title: Executive Aide to the BCC
6/20/2013 1:59:37 PM
Submitted by
Title: Executive Aide to the BCC
Name: SmithCamden
6/20/2013 1:59:39 PM
Approved By
Name: SheffieldMichael
Title: Manager-Business Operations, CMO
Date: 6/24/2013 7:52:56 AM
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7/9/2013 14.A.1.
Name: KlatzkowJeff
Title: County Attorney
Date: 6/24/2013 9:12:39 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 6/24/2013 11:11:11 AM
Name: GreenwaldRandy
Title: Management/Budget Analyst,Office of Management&B
Date: 6/24/2013 11:41:59 AM
Name: OchsLeo
Title: County Manager
Date: 6/30/2013 3:01:52 PM
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7/9/2013 14.A.1 .
illikCOLLIER COUNTY PURCHASING DEPARTMENT
3301 Tamiami Trail East, Building "G", Naples, Florida 34112
(239) 252-8407, Fax (239) 732-0844, www.colliergov.net/purchasing
INVITATION TO BID
DATE: February 6, 2009
TO: Prospective Bidders
FROM: Brenda Brilhart
Purchasing Agent
RE: ITB# 09-5194-- "Collier County Right-of-Ways and Medians Mowing
and Maintenance Annual Contract"
As requested by the Alternative Transportation Modes Department, the Collier County
Board of County Commissioners Purchasing Department has issued this ITB for the
sole intent and purpose of obtaining fair and competitive bid responses on the above
referenced ITB. Please refer to the Public Notice included in this document for the time
and date of the opening date and any applicable pre-ITB conference.
Any and all questions regarding this solicitation must be asked online on the Collier
County Purchasing Department E-Procurement website: www.colliergov.net/bid. All
answers to questions will be posted on the noted website with electronic notification to
all prospective bidders.
We look forward to your participation in Collier County's competitive procurement
process.
cc: Liz DeLeon, Project Manager
Note: All Bid Responses submitted manually must be submitted as one original,
and one exact duplicate copy, including any required forms. -
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ITB#09-5194"Collier County Right-of-Ways and Medians Mowing and Maintenance Annual Cont 7/9/2013 14.A.1.
BIDDERS'S NON-RESPONSE STATEMENT
ITB # 09-5194
"Collier County Right-of-Ways and Medians Mowing and
Maintenance Annual Contract"
The sole intent of the Collier County Purchasing Department is to issue solicitations that
are clear, concise and openly competitive. Therefore, we are interested in ascertaining
reasons why prospective Bidders did not wish to respond to this ITB.
If your firm is not responding to this ITB, please indicate the reason(s) by checking any
appropriate item(s) listed below and return this form via email, fax (239) 252-6697 or
mail to: Collier County Purchasing Department, 3301 Tamiami Trail East, Naples,
Florida 34112.
We are not responding to this ITB for the following reason(s):
❑ Services requested not available through our company.
❑ Our firm could not meet specifications/scope of work.
[1 Specifications/scope of work not clearly understood or applicable (too vague,
rigid, etc.)
n Project is too small.
n Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address:
❑ Other reason(s):
Name of Firm:
Mailing Address:
City, State, Zip:
Telephone No:
Email:
By:
Signature of Representative
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ITB#09-5194"Collier County Right-of-Ways and Medians Mowing and Maintenance Annual Cont 7/9/2013 14.A.1.
PUBLIC NOTICE
Sealed bid responses for ITB #09-5194, "Collier County Right-of-Ways and Medians
Mowing and Maintenance Annual Contract" will be received electronically or
manually only at the Collier County Purchasing Department Director's Office, 3301
Tamiami Trail East, Building "G", Naples, Florida 34112 until 2:30 p.m. Collier County
local time on February 17, 2009. ITB responses received after the stated time and date
will not be accepted.
ITB #09-5194
"Collier County Right-of-Ways and Medians Mowing and
Maintenance Annual Contract"
A mandatory pre-bid conference will be held on February 12, 2009, commencing
promptly at 10:00 a.m., and held at 3301 Tamiami Trail, Building G — Purchasing,
Naples Florida 34112. All prospective bidders must attend this conference in order to
submit a bid response or be considered for an award.
Any and all questions regarding this ITB must be asked online on the Collier County
Purchasing Department E-Procurement website: www.colliergov.net/bid. All answers to
questions will be posted on the noted website with electronic notification to all
prospective bidders.
All bid responses must be made on the official ITB response forms included as part of
this ITB and only available for download from the Collier County Purchasing Department
E-Procurement website noted herein. ITB Documents obtained from sources other
than Collier County Purchasing may not be accurate or current.
Collier County encourages bidders to utilize recycled paper on all manual bid response
submittals.
Collier County does not discriminate based on age, race, color, sex, religion, national
origin, disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BY: /s/ Steve Carnell
Steve Carnell, C.P.M.
Purchasing/General Services Director
Publicly posted on the Collier County Purchasing Department website:
www.colliergov.net/purchasinq and in the lobby of the Purchasing Building on February
6, 2009.
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GENERAL BIDDING REQUIREMENTS
1. All bids must be made on the Bid form furnished by the County. No bid will be
considered unless the Bid form is properly signed.
2. Bidders must provide unit prices any time unit prices are requested in the units
requested. These unit prices must be proper and balanced so as to allow fair
adjustments in quantities as required by the County. All prices will remain firm for a
period of one hundred and eighty (180) calendar days from date of bid opening.
3. Any transportation and/or any other charges incurred in delivering the product as
specified must be included in the bid price. FOB destination shall apply unless
exception is made in the specifications.
4. Any discounts or terms must be shown on the Bid form. Such discounts, if any, may
be considered in the award of tie bids. In no instance should payment terms less
than fifteen (15) calendar days be offered.
5. Bidders taking exception to any part or section of these specifications shall indicate
such exceptions on a separate sheet entitled "EXCEPTIONS TO
SPECIFICATIONS". Failure to indicate any exceptions shall be interpreted as the
Bidders intent to fully complies with the specifications as written. Exceptions taken
by the Bidder may be deemed grounds for rejection of bid response.
6. Bidders who qualify their bids will be rejected. Examples of bid qualification include,
but are not limited to: prices submitted are based on an all-or-none award, prices
submitted based on receiving other awards firm is in contention for, prices submitted
as today's price and changeable at time of delivery.
7. The County reserves the right to formally amend and/or clarify the requirements of
the bid specifications where it deems necessary. Any such addendum/clarification
shall be in writing and shall be distributed electronically to all parties who received
the original bid specifications prior to the deadline for submission of Bids.
8. The County reserves the right to reject any and all bids, to waive defects in the form
of bid, also to select the bid that best meets the requirements of the County.
9. All bids shall be submitted manually or electronically to the County Purchasing
Director, Collier County Government Complex, Purchasing Building "G", Naples, FL
34112, by the date and time as stated in the Legal Notice. The County assumes no
responsibility for bid responses received after the due date and time, or at any office
or location other than that specified herein, whether due to mail delays, courier
mistakes, mishandling, inclement weather or any other reason. Late bid responses
shall be returned unopened, and shall not be considered for award.
10. All bids submitted manually must be an original and one exact duplicate copy and
placed in a sealed envelope, and plainly marked as follows:
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• The due date and time of receipt of the bids by the County Purchasing Director.
• The number of the bid and the bid title.
However, under no circumstances shall any part of, or pertaining directly to the
Bidder's offer, be exposed on the outside of the bid offer. Special Note: All bids
sent by courier service must have the bid number and title on the outside of the
courier packet.
11. Collier County, Florida as a political subdivision of the State of Florida is exempt
from the payment of Florida sales tax to its vendors under Chapter 212, Florida
Statutes. A copy of Collier County's Certificate of Exemption (#85-8012621830C2)
is available upon request. Corporations, individuals and other entities are impacted
by Chapter 212, Florida Statutes according to the type of service, sale of commodity
or other contractual agreement to be made with Collier County. By submittal of a
properly executed response to a Bid from Collier County, Florida, the bidder is
acknowledging that he is aware of his statutory responsibilities for sales tax under
Chapter 212, Florida Statutes.
Collier County is also exempt from most Federal excise taxes. By submittal of a
properly executed response to a bid from Collier County, Florida, the bidder is
acknowledging that he is aware of his responsibilities for Federal excise taxes.
Contractor shall pay all sales, consumer, use and other similar taxes associated with
the Work or portions thereof, which are applicable during the performance of the
Work. No markup shall be applied to sales tax.
12. Tangible personal property purchased by Contractors in the performance of realty
construction for the County is taxable, though the County is exempt on its own
purchases.
13. In case of identical bids tying as low bid, the County shall ask vendors to submit
certification that they have a drug-free workplace in accordance with Section
287.087 Florida Statutes. Should all vendors provide said certification; the County
will give local vendor preference.
14. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of
the Work shall be obtained by the Contractor. In addition, the Contractor shall
comply with all rules, regulations and laws of Collier County, the State of Florida or
the U.S. Government now in force or hereafter adopted.
15. When it is deemed by the County that a bid cannot be awarded as intended, the
County reserves the right to award this bid through an approach which is the best
interest of the County.
16. Alternate bids will not be considered unless authorized by the Invitation for Bids.
17. Bidders on any project must be qualified and directly responsible for 30% or more of
the Bid amount for said work.
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18. Payment will be made by the County in accordance with the requirements of the
Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Collier
County, at its sole discretion, will determine the method of payment for goods and/or
services as part of this agreement. Payment methods include:
1. Traditional — payment by check, wire transfer or other cash equivalent.
2. Standard — payment by purchasing card. Collier County's Purchasing Card
Program is supported by standard bank credit suppliers (i.e. VISA and
MasterCard), and as such, is cognizant of the Rules for VISA Merchants and
MasterCard Merchant Rules.
Collier County cautions Vendors to consider both methods of payment when
determining pricing as no additional surcharges or fees will be considered (per Rules
for VISA Merchants and MasterCard Merchant Rules). The County will entertain bids
clearly stating pricing for standard payment methods. An additional separate
discounted price for traditional payments may be provided at the initial bid submittal
if it is clearly marked as an "Additional Cash Discount"
19. Any Contractor who is a recipient of County funds, or who proposes to perform any
work or furnish any goods under this bid shall not discriminate against any worker,
employee or applicant or any member of the public because of age race, color, sex,
religion, national origin, disability or marital status nor otherwise commit an unfair
employment practice.
20. Bidders who wish to receive copies of bids after the bid opening may view and
download from the Collier County Purchasing Department E-Procurement site.
21. Any actual or prospective respondent to an ITB, who is aggrieved with respect to the
ITB, shall file a written protest with the Purchasing Director prior to the opening of
the bid or the due date for acceptance of bid. All such protests must be filed with the
Purchasing Director no later than 11:00 a.m. Collier County time on the advertised
date for the opening of the bid.
22. ITB award selection criteria is as follows:
a. All questions on the Bid document shall be answered as to price(s), time
requirements, required document submissions and electronic acknowledgment
of addenda received by download.
b. Award shall be based upon the responses to all questions on the Bid Response
Page(s).
c. Further consideration will include but not be limited to references, completeness
of bid response and past performances on other County bids/projects.
d. Prices will be read in public exactly as input on the electronic bid response form
or written on the manually submitted Bid Response Page(s) at the time of the bid
opening; however, should an error in calculations occur whenever unit pricing
and price extensions are requested, the unit price shall prevail. Mathematical
miscalculations may be corrected by the County to reflect the proper answer.
23. Award of contract will be made by the Board of County Commissioners in public
session. Awards pertaining to the Collier County Airport Authority will generally be
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made by that agency's approval Board. Award shall be made in a manner
consistent with the County's Purchasing Policy. Award recommendations will be
posted outside the offices of the Purchasing Department as well as the Collier
County Purchasing Department website on Wednesdays and Thursdays.
Any actual or prospective respondent who desires to formally protest the
recommended contract award must file a notice of intent to protest with the
Purchasing Director within two (2) calendar days (excluding weekends and County
holidays) of the date that the recommended award is posted. Upon filing of said
notice, the protesting party will have five (5) days to file a formal protest and will be
given instructions as to the form and content requirements of the formal protest. A
copy of the "Protest Policy" is available at the office of the Purchasing Director.
24. All firms are hereby placed on NOTICE that the County Commission does not wish
to be lobbied...either individually or collectively...about a project for which a firm has
submitted a bid. Firms and their agents are not to contact members of the County
Commission for such purposes as meetings of introduction, luncheons, dinners, etc.
During the bidding process, from bid opening to final Board approval, no firm or their
agent shall contact any other employee of Collier County with the exception of the
Purchasing Department.
25. The Contractor shall employ people to work at County facilities who are neat, clean,
well-groomed and courteous.
26. If the bidder should be of the opinion that the meaning of any part of the Bidding
Document is doubtful, obscure or contains errors or omissions he should report such
opinion to the Purchasing Director before the bid opening date.
27. Bidder acknowledges, and without exception or stipulation, any firm(s) receiving an
award shall be fully responsible for complying with the provisions of the Immigration
Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations
relating thereto, as either may be amended. Failure by the awarded firm(s) to comply
with the laws referenced herein shall constitute a breach of the award agreement
and the County shall have the discretion to unilaterally terminate said agreement
immediately
28. Any suit or action brought by either party to specifically enforce any of the terms and
conditions of this contract shall have venue in the Twentieth Judicial Circuit in and
for Collier County Florida, which has sole and exclusive jurisdiction on all such
matters.
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Invitation to Bid z ,
ITB #09-5194
"Collier County Right-of-Ways and Medians Mowing and
Maintenance Annual Contract"
General Introduction/Overview
Thank you for your interest in doing business with Collier County. We look forward to a
very successful procurement process. Please take notice of the bid submittal
requirements outlined in the solicitation. Make sure you read and follow the instructions
very carefully, as any misinterpretation or failure to comply with these instructions could
lead to your bid submittal being rejected as non-responsive.
Any and all changes to this ITB will be conveyed electronically through a notice of
addendum or questions and answers to all vendors registered under the applicable
commodity code(s) at the time when the original ITB was released, as well as those
vendors who downloaded the ITB document. Additionally, all addendums are posted on
the Collier County Purchasing Department E-Procurement website:
www.colliergov.net/bid. Before submitting a bid response, please make sure that you
have read all, understood clearly and complied completely with any changes stated in
the addendums as failure to do so may result in the rejection of your submittal. Bidding
Documents obtained from sources other than Collier County Purchasing may not
be accurate or current.
Purpose/Obiective
As requested by the Alternative Transportation Modes Department (hereinafter, the
"Division, or Department"), the Collier County Board of County Commissioners
Purchasing Department (hereinafter, the ("County") has issued this Invitation to Bid
(hereinafter, the "ITB", or "Bid") with the sole purpose and intent of obtaining bid
responses from interested and qualified firms offering mowing/landscaping services in
accordance with the terms, conditions, and specifications stated and/or attached
herein/hereto. The successful bidder will hereinafter be referred to as the "Contractor"
Pre- ITB Conference
A mandatory pre-bid conference will be held on February 12, 2009, commencing
promptly at 10:00 a.m., and held at 3301 Tamiami Trail, Building G — Purchasing,
Naples, Florida 34112. All prospective bidders must attend this conference in order to
submit a bid response or be considered for an award.
Questions
Direct questions related to this ITB only to the Collier County Purchasing Department E-
Procurement website: www.colliergov.net/bid. Questions will not be answered after the
date noted on the ITB.
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Bidders must clearly understand that the only official answer or position of the County
will be the one stated on the Collier County Purchasing Department E-Procurement
website. For general questions, please call the referenced Purchasing Agent at (239)
252-8446.
Method of Source Selection
The County is using the competitive sealed bid methodology of source selection for this
procurement, as authorized by Ordinance Number 87-25, and Collier County Resolution
Number 2008-181 establishing and adopting the Collier County Purchasing Policy.
The Collier County Board of County Commissioners has adopted a Local Preference
"Right to Match" policy to enhance the opportunities of local businesses to receive
awards of Collier County contracts.
A "local business" is defined as a business that has a valid occupational license issued
by either Collier or Lee County for a minimum of one (1) year prior to a Collier County
bid or proposal submission that authorizes the business to provide the commodities or
services to be purchased, and a physical business address located within the limits of
Collier or Lee Counties from which the vendor operates or performs business. Post
Office Boxes are not verifiable and shall not be used for the purpose of establishing said
physical address. In addition to the foregoing, a vendor shall not be considered a "local
business" unless it contributes to the economic development and well-being of either
Collier or Lee County in a verifiable and measurable way. This may include, but not be
limited to, the retention and expansion of employment opportunities, the support and
increase to either Collier or Lee County's tax base, and residency of employees and
principals of the business within Collier or Lee County. Vendors shall affirm in writing
their compliance with the foregoing at the time of submitting their bid or proposal to be
eligible for consideration as a "local business" under this section.
When a qualified and responsive, non-local business submits the lowest price bid, and
the bid submitted by one or more qualified and responsive local businesses is within ten
percent (10%) of the price submitted by the non-local business, then the local business
with the apparent lowest bid offer (i.e. the lowest local bidder) shall have the opportunity
to submit, an offer to match the price(s) offered by the overall lowest, qualified and
responsive bidder. In such instances, staff shall first verify if the lowest non-local bidder
and the lowest local bidder are in fact qualified and responsive bidders. Next, the
Purchasing Department shall determine if the lowest local bidder meets the
requirements of Section 287.087 F.S.
If the lowest local bidder meets the requirements of 287.087, F.S., the Purchasing
Department shall invite the lowest local bidder to submit a matching offer to the
Purchasing Department which shall be submitted within five (5) business days
thereafter. If the lowest local bidder submits an offer that fully matches the lowest bid
from the lowest non-local bidder tendered previously, then award shall be made to the
local bidder.
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If the lowest local bidder declines or is unable to match the lowest non local bid price(s),
then award will be made to the lowest overall qualified and responsive bidder. If the
lowest local bidder does not meet the requirement of Section 287.087 F.S. and the
lowest non-local bidder does, award will be made to the bidder that meets the
requirements of the reference state law. Bidder must complete and submit with their
bid response the Affidavit for Claiming Status as a Local Business which is included as
part of this solicitation.
Failure on the part of a Bidder to submit this Affidavit with their bid response will
preclude said Bidder from being considered for local preference on this
solicitation. A Bidder who misrepresents the Local Preference status of its firm in a
bid submitted to the County will lose the privilege to claim Local Preference status for a
period of up to one year.
The County may, as it deems necessary, conduct discussions with responsible bidders
determined to be in contention for being selected for award for the purpose of
clarification to assure full understanding of, and responsiveness to solicitation
requirements.
Award
It is the intent of Collier County to award the lowest, qualified and responsive bidder(s)
in accordance with the Method of Source Selection denoted in terms and conditions
section five (5) on the basis of Multiple Awardees basis, and determined by total base
bid by section. If multiple bids are received, a maximum of three (3) sites will be
awarded per vendor. All bidders are required to submit unit prices for Section VIII,
Additional Services. All awarded vendors will be awarded Section VIII and are required
to provide these services upon request. If Bid cannot be awarded as noted herein, the
Collier County Board of County Commissioners shall make an award that best suits the
needs and is in the interest of Collier County. The contract will be in the form of a
Purchase Order.
Bidders whose bids, past performance or current status do not reflect the capability,
integrity or reliability to fully and in good faith perform the requirements denoted may be
rejected as non-responsible. Bids that do not meet all necessary requirements of this
solicitation or fail to provide all required information, documents or materials may be
rejected as non-responsive.
Contract Term
The contract is in the form of a Purchase Order. The contract term, if an award(s) is/are
made is intended to be one (1) year from date of notice to proceed with three (3) one (1)
year renewal options. Prices shall remain firm for the initial term of this contract.
Requests for consideration of a price adjustment must be made on contract anniversary
date, in writing, to the Purchasing Director and must be based upon South Urban
Consumer Price Index (CPI) based on the previous twelve (12) months. Verification of
these increases, other than CPI, shall be furnished to the Purchasing Director with the
written request for increase. The increase is dependent upon budget availability and
Project Manager approval. Any upward price adjustment approved by the County shall
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impose upon the vendor the requirement to advise and extend credit to the County
when costs' similarly decrease.
Surcharges, if applicable, will not be accepted in conjunction with this contract, and
such charges should be incorporated into the pricing structure.
Inability to Provide Goods and/or Services
In the event circumstances arise in which the Contractor is unable to supply the
required goods and/or services within the County's needs. Contractor shall advise the
Purchasing Director in writing of the circumstance and duration. The County may select
an alternate supplier to provide required goods and/or services until such time that the
Contractor is again able to supply these requirements.
Termination
Should the Contractor be found to have failed to perform his services in a manner
satisfactory to the County, the County may terminate this Agreement immediately for
cause; further the County may terminate this Agreement for convenience with a seven
(7) day written notice. The County shall be sole judge of non-performance.
Specifications/Scope of Work
See Exhibit A
Quantities
Quantities, if listed in this solicitation are estimated annual quantity subject to
increase/decrease depending on County's need, and are for evaluation purposes only.
Insurance Requirements
The Insurance Requirements are included in this solicitation. Since this solicitation has
insurance requirements, it should be noted by the bidder that in order to meet the
County's insurance requirements, there may be additional insurance costs to the bidder.
It is therefore imperative that the bidder discuss these requirements with their insurance
agent so as any additional cost to bidder can be included in bid cost.
Assignment, Sublease, Sale, Etc.
Should the Contractor sell or sublet this contract or any part thereof to any person or
entity other than the awardee, the BCC shall be notified in writing immediately upon the
transfer of ownership. The assignment of this contract or any part thereof shall require
that its assignee be bound to it and to assume all of the obligations and responsibilities
that the original Contractor has assumed toward the County. In the County's best
interest, and at its option, the service/commodity may be re-solicited, delivering a sixty
(60) day written notice to the new owner(s).
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Additional Items and/or Services
During the contract term, Collier County reserves the right to delete and/or add items
and/or services of like nature with the satisfactory price negotiated by the Project
Manager and Contractor.
Conflict of Interest
Bidder shall provide a list of any businesses and/or organizations to which the firm has
any affiliation or obligations within the past five (5) years; whether paid or donated,
which could be construed by the County as a conflict of interest. Disclosure of any
potential/actual conflict of interest is subject to County staff review and does not in and
of itself disqualify a firm from consideration. These disclosures are intended to identify
and or preclude conflict of interest situations during contract selection and execution.
Vendor Performance Evaluation
Collier County has implemented a Vendor Performance Evaluation System for all
contracts awarded in excess of $25,000. To this end, vendors will be evaluated on their
performance upon completion/termination of agreement.
Deductions for Non-Performance
The County reserves the right to deduct a portion of any invoice for goods not delivered,
or services not performed in accordance with requirements, including required
timeframe. The County may also deduct, or chargeback the Contractor the costs
necessary to correct the deficiencies directly related to the Contractor's non-
performance.
Offer Extended to Other Governmental Entities:
Collier County encourages and agrees to the successful bidder/proposer extending the
pricing, terms and conditions of this solicitation or resultant contract to other
governmental entities at the discretion of the successful bidder/proposer.
Safety
All Contractors and subcontractors performing service for Collier County are required
and shall comply with all Occupational Safety and Health Administration (OSHA), State
and County Safety and Occupational Health Standards and any other applicable rules
and regulations. Also all Contractors and subcontractors shall be responsible for the
safety of their employees and any unsafe acts or conditions that may cause injury or
damage to any persons or property within and around the work site. All firewall
penetrations must be protected in order to meet Fire Codes.
Licenses
The Contractor is required to possess the correct occupational license, professional
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license, and any other authorizations necessary to carry out and perform the work
required by the project pursuant to all applicable Federal, State and Local Law, Statute,
Ordinances, and rules and regulations of any kind. Additionally, copies of all the
required licenses must be submitted with the bid response indicating that the entity
bidding, as well as the team assigned to the County account, is properly licensed to
perform the activities or work included in the contract documents. Failure on the part of
any bidder to supply this documentation with their bid response may be grounds for
deeming bidder non-responsive. A Contractor with an office within Collier County is
also required to have an occupational license.
If you have questions regarding professional licenses, please contact the Contractor
Licensing, Community Development and Environmental Services at (239) 252-2431,
252-2432 or 252-2909. Questions regarding required Occupational licenses, please
contact the Tax Collector's Office at (239) 252-2477.
Protection of Property
The Contractor shall ensure that the service is performed in such manner as to not
damage any property. In the event damage occurs to any property as a direct result of
the Contractor or their Subcontractor in the performance of the required service, the
Contractor shall repair/replace, to the County's satisfaction, damaged property at no
additional cost to the County. If the damaged caused by the Contractor or their
Subcontractor has to be repaired/replaced by the County, the cost of such work will be
deducted from the monies due the Contractor.
Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor,
gift, loan, fee, service or other item of value to any County employee, as set forth in
Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and
County Administrative Procedure 5311. Violation of this provision may result in one or
more of the following consequences: a. Prohibition by the individual, firm, and/or any
employee of the firm from contact with County staff for a specified period of time; b.
Prohibition by the individual and/or firm from doing business with the County for a
specified period of time, including but not limited to: submitting bids, RFP, and/or
quotes; and, c. immediate termination of any contract held by the individual and/or firm
for cause.
Invoicing
To ensure payments are made in accordance with the Local Government Prompt
Payment Act, Chapter 218, Florida Statutes, Contractor's invoices should:
• Include the Purchase Order Number
• Specify the goods delivered and/or services rendered
Invoices shall be sent to: Board of County Commissioners
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Attn: Accounts Payable
PO Box 413016
Naples, Florida 34101-3016
Upon execution of the Contract and completion of each month's work, payment
requests shall be submitted to the Project Manager on a monthly basis by the
Contractor for services rendered for the previous month. Services beyond sixty (60)
days from a current monthly invoice will not be considered for payment without prior
approval from the Project Manager. All invoices must be submitted within the fiscal year
the work is performed. (County's fiscal year is October 1 - September 30.) Invoices
submitted after the close of the fiscal year will not be accepted (or processed for
payment) unless specifically authorized by the Project Manager.
Special Terms and Conditions
Special Terms and Conditions supersede an applicable General Terms and Conditions.
Alternate Bid Pricing
In the event that alternate pricing is requested, it is an expressed requirement of the bid,
to provide pricing for all alternates as listed. The omission of a response of a no-bid or
lack of a submitted price will be the basis for the rejection of the submitted bid response.
All bids responses received without pricing for all alternates as listed will be considered
technically non-responsive and will not be considered for award.
Debris
Contractor shall be responsible for the removal and disposal of all debris from the site
and the cleaning of the affected areas. Contractor shall keep the premises free of debris
and unusable materials resulting from their work and as work progresses; or upon the
request of the County's representative, shall remove and dispose such debris and
materials from the property. The Contractor shall leave all affected areas as they were
prior to beginning work.
Direct Material Purchase
The County; at its sole option; may choose to purchase some or all of the goods and/or
materials from other suppliers. In either instance the County may require the following
information from the Contractor:
• Required quantities of material.
• Specifications relating to goods and/or materials required for job including brand
and/or model number or type if applicable
• Pricing and availability of goods and/or materials provided under Contractor's
agreements with material suppliers
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Grant Compliance
The purchase of any goods and/or services that are funded through Federal Grant
Appropriations shall be subject to the compliance and reporting requirements of the
Federal Granting Agency.
Maintenance of Traffic Policy
For all projects that are conducted within a Collier County Right-of-Way, the Contractor
shall provide and erect Traffic Control Devices as prescribed in the current edition of the
Manual On Uniform Traffic Control Devices (MUTCD), where applicable on local
roadways and as prescribed in the Florida Department of Transportations Design
Standards (DS), where applicable on state roadways. These projects shall also comply
with Collier County's Maintenance of Traffic Policy, #5807, incorporated herein by
reference. Copies are available through Risk Management and/or Purchasing
Departments and are available on-line at colliergov.net/purchasing.
The Contractor will be responsible for obtaining copies of all required manuals, MUTCD,
FDOT Roadway & Traffic Design Standards Indexes, or other related documents, so to
become familiar with their requirements. Strict adherence to the requirements of the
Maintenance of Traffic ("MOT") policy will be enforced under this Contract. All costs
associated with the Maintenance of Traffic shall be included on the line item on the bid
page. If MOT is required, MOT is to be provided within ten (10) days of receipt of
Notice of Award.
Equipment
Bidder shall have available and in good working condition, the necessary equipment to
perform the required service. In the event that additional specialized and/or heavy
equipment (backhoe, crane, mudhog, etc.) is needed, the Project Manager must be
notified in advance for approval. The reimbursement of additional equipment expense
shall be at cost and will commence once equipment arrives at the service site. The
County reserves the right to request and obtain documentation of the Contractor's cost,
and to withhold payments until documentation is provided.
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THIS SHEET MUST BE SIGNED BY BIDDER
Board of County Commissioners Purchasing Department
Collier County, Florida
BIDDERS CHECK LIST
IMPORTANT: Please read carefully, sign in the spaces indicated and return with
your bid.
Bidder should check off each of the following items as the necessary action is
completed:
1. The Bid has been signed.
2. The Bid prices offered have been reviewed.
3. The price extensions and totals have been checked.
4. The payment terms have been indicated.
5. Any required drawings, descriptive literature, etc. have been included.
6. Any delivery information required is included.
7. If required, the amount of bid bond has been checked, and the bid bond or
cashiers check has been included.
8. Any addenda have been signed and included.
9. Affidavit for Claiming Status as a Local Business, if applicable.
10. The mailing envelope has been addressed to:
Purchasing Director
Collier County Government Center
Purchasing Building
3301 East Tamiami Trail
Naples, Florida 34112
11. The mailing envelope must be sealed and marked with:
• Bid Number
• Bid Title
• Opening Date
12. The bid will be mailed or delivered in time to be received no later than the
specified opening date and time. (Otherwise bid cannot be considered.)
ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET.
Company Name
Signature &Title
Date
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INSURANCE REQUIREMENTS
o CONTRACTOR shall at its own expense, carry and maintain insurance
coverage from responsible companies duly authorized to do business in the
State of Florida. as described in the attached Contract Insurance Requirements
form.
o The OWNER shall procure and maintain property insurance upon the entire
Project, if required, to the full insurable value of the Project. The property
insurance obtained by OWNER shall, at a minimum, insure against the perils of
fire and extended coverage, theft, vandalism, malicious mischief, collapse,
flood, earthquake, debris removal and other perils or causes of loss as called for
in the Contract Documents
o OWNER and CONTRACTOR waive against each other and Owner's separate
Contractors, Design Consultant, Subcontractors', agents and employees of
each and all of them, all damages covered by property insurance provided
herein, except such rights as they may have to the proceeds of such insurance.
CONTRACTOR and OWNER shall, where appropriate, require similar waivers
of subrogation from Owner's separate Contractors, Design Consultants and
Subcontractors and shall require each of them to include similar waivers in their
contracts.
o The OWNER shall be responsible for purchasing and maintaining, its own
liability insurance.
o CONTRACTOR shall obtain and carry, at all times during its performance
under the Contract Documents, insurance of the types and in the amounts set
forth in this Article 3, and certificates attached as Exhibit B to this Agreement.
Certificates must identify the specific Project name, as well as the site location
and address (if any).
o The General Liability Policy provided by CONTRACTOR to meet the
requirements of this Agreement shall name Collier County, Florida, as an
additional insured as to the operations of CONTRACTOR under this Agreement
and shall contain a severability of interests provisions.
o Collier County Board of County Commissioners shall be named as the
Certificate Holder. NOTE--The "Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
o The amounts and types of insurance coverage shall conform to the following
minimum requirements with the use of Insurance Services Office (ISO) forms
and endorsements or their equivalents. If Contractor has any self-insured
retentions or deductibles under any of the below listed minimum required
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coverages, Contractor must identify on the Certificate of Insurance the nature
and amount of such self- insured retentions or deductibles and provide
satisfactory evidence of financial responsibility for such obligations. All self-
insured retentions or deductibles will be Contractor's sole responsibility.
o Coverage's shall be maintained without interruption from the date of
commencement of the Work until the date of completion and acceptance of the
Project by the OWNER or as specified in this Agreement, whichever is longer.
o The Contractor and/or its insurance carrier shall provide 30 days written notice
to the OWNER of policy cancellation or non-renewal on the part of the
insurance carrier or the Contractor. Contractor shall also notify OWNER, in a
like manner, within twenty-four (24) hours after receipt, of any notices of
expiration, cancellation, non-renewal or material change in coverages or limits
received by Contractor from its insurer and nothing contained herein shall
relieve Contractor of this requirement to provide notice. In the event of a
reduction in the aggregate limit of any policy to be provided by Contractor
hereunder, Contractor shall immediately take steps to have the aggregate limit
reinstated to the full extent permitted under such policy.
o Should at any time the Contractor not maintain the insurance coverages
required herein, the OWNER may terminate the Agreement or at its sole
discretion shall be authorized to purchase such coverage's and charge the
Contractor for such coverage's purchased. If Contractor fails to reimburse .
OWNER for such costs within thirty (30) days after demand, OWNER has the
right to offset these costs from any amount due CONTRACTOR under this
Agreement or any other agreement between OWNER and Contractor. The
OWNER shall be under no obligation to purchase such insurance, nor shall it be
responsible for the coverage's purchased or the insurance company or
companies used. The decision of the OWNER to purchase such insurance
coverage's shall in no way be construed to be a waiver of any of its rights under
the Contract Documents.
o If the initial or any subsequently issued Certificate of Insurance expires prior to
the completion of the Work or termination of the Agreement, the Contractor shall
furnish to the OWNER, renewal or replacement Certificate(s) of Insurance not
later than ten (10) calendar days after to the date of their expiration. Failure of
the CONTRACTOR to provide the OWNER with such renewal certificate(s) shall
be considered justification for the OWNER to terminate the Agreement.
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Co e>r Count COLLIER COUNTY GOVERNMENT
County CONTRACT INSURANCE
REQUIREMENTS
TYPE LIMITS (Check)
X Workers' Compensation Statutory Limits of Florida Statutes 440 and Federal Government
Statutory Limits and Requirements
X Employer's Liability $500,000 X $1,000,000
X Commercial General $1,000,000 per occurrence X $2,000,000 per occurrence
Liability(Occurrence Form) bodily injury and property bodily injury and property
patterned after the current damage damage
ISO forms.
X Business Automobile $1,000,000 per occurrence X $2,000,000 per occurrence
Insurance bodily injury and property bodily injury and property
damage damage
Builders Risk Insurance OWNER Will Purchase-Replacement Cost-All Risks of Loss
Professional Liability $1,000,000 per occurrence $2,000,000 per occurrence
Insurance $1,000,000 aggregate $2,000,000 aggregate
INDEMNIFICATION: To the maximum extent permitted by Florida law, the Contractor/Vendor/Consultant
shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities,
damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals' fees,
to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the
Contractor/Vendor/Consultant or anyone employed or utilized by the Contractor/Vendor/Consultant in the
performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge
or reduce any other rights or remedies which otherwise may be available to an indemnified party or person
described in this paragraph. This section does not pertain to any incident arising from the sole negligence
of Collier County.
Collier County Board of County Commissioners shall be named as the Certificate Holder. NOTE--The
"Certificate Holder"should read as follows:
Collier County Board of County Commissioners
Naples, Florida
No County Division, Department, or individual name should appear on the Certificate. No other format will
be acceptable.
Thirty(30) Days Cancellation Notice required on Agreements exceeding 6 months. The contract name
and number shall be included on the certificate of insurance.
Collier County must be named as "ADDITIONAL INSURED"on the Insurance Certificate for Commercial
General Liability and/or Airport Liability where required.
BIDDER'S AND INSURANCE AGENT STATEMENT:
We understand the insurance requirements contained in these specifications, and that
the evidence of said insurance may be required within five (5) business days of the
award of bid.
Bidder Insurance Agency
Signature of Bidder Signature of Bidder's Agent
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BID RESPONSE FORM
FROM:
Board of County Commissioners
Collier County Government Center
Naples, Florida 34112
RE: BID No. 09-5194, "Collier County Right-of-Ways and Medians Mowing and
Maintenance Annual Contract"
Dear Commissioners:
The undersigned, as bidder, hereby declares that he/she has examined the
specifications and informed himself/herself fully in regard to all conditions pertaining to
the work to be performed for mowing services as per the scope of work. The Bidder
further declares that the only persons, company or parties interested in this Bid or the
Contract to be entered into as principals are named herein; that this Bid is made without
connection with any other person, company or companies submitting a Bid; and it is all
respects fair and in good faith, without collusion or fraud.
The Bidder proposes and agrees if this Bid is accepted, to contract, either by a County
issued purchase order or formal contract, to comply with the requirements in full in
accordance with the terms, conditions and specifications denoted herein, according to
the following unit prices:
* * * SEE FOLLOWING PAGES * * *
Any discounts or terms must be shown on the Bid Response Form. Such discounts, if
any, will be considered and computed in the tabulation of the bids. In no instance
should terms for less than fifteen (15) days payment be offered.
Prompt Payment Terms: % Days; Net_ Days
BID RESPONSE
BID# 09-5194
Bid Response Form is electronic. Please input your prices online.
Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY
of your bid response pages. The undersigned do agree that should this Bid be
accepted, to execute a formal contract, if required, and present the formal contract to
the County Purchasing Director for approval within fifteen (15) days after being notified
of an award.
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BID RESPONSE CONTINUED
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
, 2009 in the County of , in the State of
Firm's Complete Legal Name
(Address)
(City, State, ZIP)
Phone No: Check one of the following:
Fax No: ❑ Sole Proprietorship
❑ Corp or P.A. State of
❑ Limited Partnership
❑ General Partnership
By:
Typed and Written Signature
Title
ADDITIONAL CONTACT INFORMATION
Send Payments To:
(REQUIRED ONLY if different from above)
(Company Name used as Payee)
(Address)
(City, State, ZIP)
Contact Name: Phone No:
Title: Fax No:
Email address:
Office Servicing Collier County Account
/Place Orders/Request Supplies (REQUIRED ONLY if different from above)
(Address)
(City, State, ZIP)
Contact Name
Title
Phone No:
Fax No:
Email Address:
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C.me-r Count_v
AFFIDAVIT FOR CLAIMING STATUS AS A LOCAL BUSINESS
ITB #:09-5194 (Check Appropriate Boxes Below)
STATE OF FLORIDA
And
n COUNTY OF COLLIER n COUNTY OF LEE
PROPOSER/BIDDER/QUOTER AFFIRMS THAT IT IS A LOCAL BUSINESS AS
DEFINED BY THE PURCHASING POLICY OF THE COLLIER COUNTY BOARD OF
COUNTY COMMISSIONERS AND THE REGULATIONS THERETO.
AS DEFINED IN SECTION XI OF THE COLLIER COUNTY PURCHASING POLICY;
A "local business" is defined as a business that has a valid occupational license issued
by either Collier or Lee County for a minimum of one (1) year prior to a Collier County
bid or proposal submission that authorizes the business to provide the commodities or
services to be purchased, and a physical business address located within the limits of
Collier or Lee Counties from which the vendor operates or performs business. Post
Office Boxes are not verifiable and shall not be used for the purpose of establishing said
physical address. In addition to the foregoing, a vendor shall not be considered a "local
business" unless it contributes to the economic development and well-being of either
Collier or Lee County in a verifiable and measurable way. This may include, but not be
limited to, the retention and expansion of employment opportunities, the support and
increase to either Collier or Lee County's tax base, and residency of employees and
principals of the business within Collier or Lee County. Vendors shall affirm in writing
their compliance with the foregoing at the time of submitting their bid or proposal to be
eligible for consideration as a "local business" under this section.
Please provide the following information for the Proposer/Bidder/Quoter:
Year Business Established in f]Collier County or ❑ Lee County:
Number of Employees (Including Owner(s) or Corporate Officers):
Number of Employees Living in ❑ Collier County or ❑ Lee (Including Owner(s) or
Corporate Officers):
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If requested by the County, proposer/bidder/quoter will be required to provide
documentation substantiating the information given in this affidavit. Failure to do so will
result in proposer/bidder/quoter's submission being deemed not applicable.
Proposer/Bidder/Quoter Name
Signature
Title
STATE OF FLORIDA
❑ COUNTY OF COLLIER n COUNTY OF LEE
Sworn to and Subscribed Before Me, a Notary Public, for the above State and County,
on this Day of , 20
Notary Public
My Commission Expires:
(AFFIX OFFICIAL SEAL)
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EXHIBIT A
These specifications are intended to provide the information by which prospective
bidders may understand the minimum requirements of Collier County relative to
entering into a Contract to furnish, deliver and provide services related to Landscape
mowing Maintenance for Collier County Arterial Road Rights-of-Way within the
boundaries of "BID 09-5194 "Collier County Right-of-Ways and Medians Mowing
Maintenance"
All sections of the General Specifications may not be applicable to all roadway
segments listed. This requires the furnishing all labor, equipment, materials and
services necessary to satisfactorily perform grounds maintenance, as determined by the
Project Manager or the designated Owner's Representative as follows. If the project's
weekly services require more than one (1) day per week, then the weekly services shall
be performed on consecutive days.
LOCATION AND DESCRIPTION OF WORK AREAS
The areas of work included in these specifications are located as described in this
document and/or as shown on the plans attached to these specifications to include
sidewalks, curbing, guardrails, brick pavers, CAT benches and shelters as described in
this contract as follows:
Mowing Maintenance Annual Contract:
a) Medians
b) All side right-of-way areas indicated
c) Pond sites
Refer to site specific quantities included in this contract.
SPECIFICATIONS
MOWING AND EDGING
Mowing and edging shall include medians as well as those areas, if existing, along the
outside edge of the sidewalks of adjacent properties that are not currently maintained by
the property owners. Right-of-Way mowing and/or weed control is required from back of
curb or sidewalk to the Right-of-Way line (in most cases the power pole). Swale areas
must be kept under control throughout the entire year.
All turf shall be mowed with approved mulching type mower equipment to eliminate the
need to bag and transport grass clippings. Should bagging be necessary, the bagged
clippings shall be collected and removed at no additional cost to the County. Grass shall
be cut at a height no less than three and one half inches (3 '/s"). The frequency of
cutting will be twenty-four (24) times for Bahia grass. The number of mowings may be
modified by the Project Manager or by seasonal weather conditions at the Project
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Manager's discretion. The height of the grass blade shall not exceed eight (8) inches in
height.
The Contractor shall use or alternate mowing practices, patterns or equipment within
narrow turf areas so not to create wheel ruts or worn areas in the turf. The Contractor
shall be responsible for repairing any ruts caused by their mowers at no additional costs
to the County.
Mechanical edging of the turf shall be done with each mowing along all sidewalk edges,
back of concrete curbs, pavers, utility service boxes, street light bases, sign posts,
headwalls, guardrails, timer pedestals, posts, and manholes etc. where they exist. All
debris on streets, sidewalks or other areas resulting from edging shall be removed. No
herbicide shall be used for edging.
All sidewalks, curbing and/or gutters from the face of the curb and sidewalk areas to
the right of way boundary, shall be cleaned after each service. All sidewalks shall be
blown clean, but no clippings or other debris shall be blown or allowed to be deposited
on other adjacent property or accumulate on/or within the roadway and right-of-way
areas.
Swales and dry retention areas must be mowed and/or weed trimmed. (See calculations
for areas.)
WEEDING
Weeding of sidewalks (asphalt, concrete or paver), guardrail bases, tree grates, curb
joints and pavers at median tips shall be weeded by chemical and/or hand removal and
shall be performed weekly or as necessary to provide a weed free and well maintained
area. Blue tracker may be required to be used when spraying.
TRASH REMOVAL
With each service, all site areas shall be cleaned by removing all trash or debris to
include, but not be limited to: paper, bottles, cans, other trash, and horticultural debris.
All debris or trash pick-ups shall be performed prior to mowing in all turf areas. The
disposal of all trash and debris must be at a proper landfill or disposal site. All disposal
fees, tipping or charges are to be included in the Contract Bid Price.
STREET CLEANING
A four-foot (4') wide area measured from the face of the curb and gutters including turn
lanes and medians shall be cleaned with each site service to remove any accumulation
of debris or objectionable growth to maintain a neat and safe condition.
TRAFFIC CONTROL/LANE CLOSURES
The Contractor shall comply with the requirements of Collier County's Maintenance of
Traffic (MOT) Policy, copies of which are available through the Risk Management or
Purchasing Department. The Contractor shall obtain and review and obtain the County
MOT policy requirements prior to submitting a bid. Upon approval of a MOT Plan and
proper placement of lane closed signs, pre-warning signs, arrow boards, traffic cones
etc., the lane may be restricted from traffic.
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➢ The Contractor will be responsible for obtaining copies of all required ,
manuals, MUTCD, FDOT Roadway & Traffic Design Standards Indexes,
or other related documents, so to become familiar with their requirements.
Strict adherence to the requirements of the MOT policy will be enforced
under this Contract.
➢ To assist in employee visibility; approved bright day-glow red/orange
colored safety vests (Class 3) shall be worn by employees when servicing
the area.
➢ A directional lighted and flashing arrow board will be required under this
Contract that meets the traffic control requirements.
LANE CLOSURE
Lane closure for median maintenance shall be limited. Upon proper placement of lane
closed signs, pre-warning signs, arrow boards, traffic cones etc., the lane may be
restricted from traffic only during non-peak traffic periods 9:30 A.M. - 3:30 P.M., Monday
through Friday, and 8:00 A.M. - 5:00 P.M. Saturday and Sunday, unless otherwise
approved by the Project Manager. There will be no lane closures permitted during
season (between Thanksgiving and Easter). The lane closure shall be indicated on the
Weekly Maintenance Work Schedule, which is provided to the Project Manager. The
Contractor shall contact County Public Information Specialist the Wednesday before
lane closures are planned for Collier County's public road alert notification. A Road
Alert form must be submitted, (form provide by County).
LANDSCAPE MAINTENANCE SERVICES
The Contractor agrees by submittal of its bid that the listed services Unit Costs under
this Contract shall also be made available to the County on a temporary basis as
landscape maintenance services. The contracted services within these specifications
and contract may be required to be temporally performed at another project site located
within Collier County.
If additional travel expenses are determined to be necessary for travel to another project
site, the Project Manager and Contractor will determine the amount of hours to be billed
at the hourly rates listed under"General Services" section.
TURF ORIGIN AND QUALITY
All turf supplied shall be "Nursery Grown" or "Field Grown" for the purposes of sodding
and shall be a "Premium Grade Sod" as specified below. The sod shall be cut,
delivered and/or laid in accordance with the following specifications or the most current
and accepted Horticultural Industry's Standards and Practices, whichever is more
restrictive.
All sod shall be delivered to the site and be accompanied with a delivery ticket listing
quantity, origin, and date and time the sod was cut and loaded. Sod shall be delivered
to the specified site within a twenty-four (24) hour period after field cutting and shall be
laid within a forty-eight (48) hour period after field cutting. Sod being transported for a
time period greater than one (1) hour shall be covered during transport.
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The Contractor acknowledges that acceptance of any sod at any time of a grade other
than the Premium Grade specified in this Contract shall not establish a lesser standard
or relieve the Contractor of providing the Premium Grade sod as specified for the
duration of the Contract period.
Premium Sod
Sand Grown: Turf grown on 90% natural sand.
Muck Grown: Turf grown on soil containing 50% or greater amounts of organic
materials by volume.
Each sod pad shall be insect and disease free, be vigorous and have healthy green
color in appearance. The top growth (grass blades or foliage) shall have no more than
ten percent (10%) chlorosis within the top growth and contain no thatch or dead
vegetation layer within each pad. Sod shall be weed free, but in no case shall the
weeds exceed two percent (2%) of the total sod pad.
Pad Size: Individual sod pads shall be cut to industry standard widths and lengths with
a deviation no greater than +/- five percent (5%). Broken or uneven ended pads will not
be accepted.
Pad Thickness: Thickness of the cut sod shall be to the industry's standard, but in no
case shall the thickness of the soil be less than one inch (1") in depth for St. Augustine
and Bahia grasses.
Strength of Pad: Standard size pads shall be mature, well rooted and contain a soil
layer thick enough to provide a strength that will support the pad's weight and maintain
it's size and shape when the pad is suspended vertically by hand on the upper ten
percent (10%) of the pad section without tearing apart.
Moisture Content: The sod soil shall contain enough moisture so that the soil is not
excessively dry or wet. In no case will the sod be accepted if the soil layer becomes
hardened, or loose so that it will not hold its shape, and/or if it is hydrophobic in nature.
PRESSURE CLEANING BRICK PAVERS
All median brick curbing, brick paving, sidewalks, and paving areas shall be pressure
cleaned to remove tire marks or other dirt which may be deposited on the surface areas.
Sealing of paving areas shall be at the direction of the Project Manager on a time and
material basis.
Upon finding damage to the brick curbing or paving, an immediate notification to the
Project Manager or his authorized representative is required. Upon finding damaged
areas, the Contractor shall clean-up debris if present, and/or flag off the areas with
protective barriers and/or high visibility hazard tape. The Contractor shall submit a bid
as soon as possible for repair or replacement of the damaged brick curbing or paving
areas. Repairs to the brick curbing and paving will be considered as additional
expenses to the Contract. The additional expenses shall be charged as a time and
material billing with the bricks being provided by the County. All additional expenses
must be pre-approved by the Project Manager. Project Manager may use other
Contractor to replace and/or repair pavers.
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MISCELLANEOUS AND LANDSCAPE MAINTENANCE RESPONSIBILITIES
1. If plants, shrubs, trees, grass or foliage die due to neglect or damage by the
Contractor, Contractor's employees or a Subcontractor as determined by the
Project Manager or Owner's Representative, they shall be replaced at the
Contractor's expense. This includes any neighboring landscape private or
public that may have been damaged by Contractor's employees while servicing
roadway.
2. The Contractor shall provide ramps or other devices to gain access over the
curb to all medians. The curb or turf areas shall not be damaged due to gaining
access or they will be replaced at the Contractor's expense.
3. It shall be the Contractor's responsibility to notify the Project Manager of any
maintenance problems or additional maintenance needs.
4. Should additional costs be involved which are not covered within the Contract
Specifications, a Unit Cost shall be agreed to by the Contractor and Project
Manager prior to performing additional services.
5. The Contractor shall have a singular point of contact with radio, cellular phone
(Nextel/Blackberry) and e-mail for on-site and off site communication in order
to communicate with the Contract Manager.
6. Materials cost plus mark-up can not exceed twenty-five percent (25%). The
percentage does not affect the bid but will not be awarded to the bidder who
omits or exceeds the allowable limit.
CREW SIZE/MAN-HOURS
Contractor shall provide with each site visit a minimum of one crew of five (5)
personnel with each weekly service of the work areas. The work shall be completed
within one visit, if necessary consecutive day visit may follow. Purpose is to have the
entire segments under this contract completed at the same time. The Bidder shall
provide in the Contract Bid the estimated number of on-site man-hours per week the
Contractor will be providing to satisfactorily perform the requirements of this Contract.
ACCIDENTS OR THEFTS
The Contractor shall be responsible each week to contact the Project Manager to report
any accidents or thefts involving or occurring within the areas covered by this Contract.
Should accidents or thefts occur, the Contractor shall photograph the damage or loss
and provide that photo the Project Manager at no additional cost. Should assistance be
requested by law enforcement, emergency personnel or others, the cost shall be
included in the Contract unless otherwise approved by the Project Manager.
QUANTITIES
The Quantities listed in the Contract Bid are approximate and are for the purpose of bid
evaluation. The County reserves the right to order such quantities as may be required
during said period, but does not guarantee any minimum or maximum to be ordered
during the period specified.
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INITIAL SITE CONDITIONS
Contractor shall have the sole responsibility of satisfying itself concerning the nature
and location of the Work and the general and local conditions, and particularly, but,
without limitation, with respect to the following: physical conditions at the work-site and
the project area as a whole. The failure of the Contractor to acquaint itself with any
applicable conditions shall not relieve Contractor from any of its responsibilities to
perform under the Contract Documents, nor shall it be considered the basis for any
claim for additional compensation.
NON-PERFORMANCE
In the event the Contractor fails to perform any required services within the time
schedules set forth under this Contract, the County reserves the right to obtain
substitute performance. Further the County reserves the right to deduct the cost of
such performance from the Contractor's monthly payments. The Contractor may be
exempt from this provision if such exemption is granted by the Project Manager in
writing, prior to any delays or as a result of an Act of Nature.
The Project Manager reserves the right to deduct portions of the monthly invoiced
amount for items not completed within the expressed time frame, even if the County did
not obtain substitute performance. These funds would be forfeited by the Contractor.
The County may also deduct or charge the Contractor for services or items necessary
to correct the deficiencies directly related to the Contractor's non-performance.
CONTRACT TERMINATION
The Contractor agrees that the County/Proiect Manager shall be sole judge of non-
performance. Should the Contractor be found to have failed to perform his services in a
manner satisfactory to the County per the Contract and Specifications or for any of the
following reasons, the County may terminate this Contract immediately:
1. Inability, for any reason, of the Contractor to perform requested service
requirements.
2. Work that is not performed on a level consistent with the industry standards.
3. Services not rendered within a reasonable time after notification by the Project
Manager.
4. Non-compliance with any portion of this Contract.
5. Immediately for cause.
6. The County may also terminate this Contract for convenience with a seven (7)
day written notice.
CONTRACTOR'S EMPLOYEES
Employees of the Contractor shall be properly uniformed and provide a neat
appearance. All employees of the Contractor shall be considered to be at all times the
sole employees of the Contractor under his sole direction and not an employee or agent
of Collier County. The Contractor shall supply competent and physically capable
employees and Collier County requires the Contractor to remove any employee it
deems careless, incompetent, insubordinate, or otherwise objectionable and whose
continued contract site services involvement is not in the best interest of the County.
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CONTRACTOR'S MEETING ATTENDANCE
During the Contract Period, the Project Manager or Advisory Committee if applicable
may have questions concerning maintenance issues. The Contractor shall be required
to attend monthly meetings and other special meetings that the Project Manager should
require. There shall be no additional charge for attendance at these meetings. If the
Contractor fails to attend the monthly meetings without an excused absence an amount
equal to two (2) hours of the supervision labor rate as listed on the Bid Page shall be
deducted from the monthly billing of the Contractor against the Contract total.
BILLING
Upon execution of the Contract and completion of each month's work, payment
requests shall be submitted to the Project Manager on a monthly basis by the
Contractor for services rendered for that prior month. Invoices shall not reflect sales
tax. After review and approval, the invoice will be transmitted to the Finance
Department for payment. Payment will be made upon receipt of a proper invoice and in
compliance with Section 218.70 Florida Statutes, otherwise known as the "Florida
Prompt Payment Act." Collier County reserves the right to withhold and/or reduce an
appropriate amount of any payments for work not performed or for unsatisfactory
performance of Contractual requirements.
METHOD OF AWARD
The general criteria that will be used for the evaluation of this Bid is set forth in the
General Bidding requirements along with the responses as stated on the Bid Response
Pages. Award of Bid shall be made to the lowest, qualified and responsive Bidder. The
Collier County Board of County Commissioners shall be the final judging authority as to
which Bid best suits the needs and interested of Collier County. As a result of Collier
County's substantial investment in the project's landscaping, the responsive Bidder
shall:
1. Provide a copy of Landscape Contractor's or Unlimited Landscape Contractor's
License in Collier County must have been issued at least three years ago.
*2. Provide verification of current projects in landscaping maintenance business, such
documentation shall include but is not limited to: Name of project, project
description, name and phone number of contact person for that project. Each project
must be an approved equal to the segments that are included in this contract.
*3. Provide documentation of minimum three (3) years prior experience in the landscape
grounds maintenance within the South Florida area (to be defined as the following
Counties: Collier, Lee, Broward, Miami-Dade and West Palm Beach). Such
documentation shall include but not limited to:
a. Project(s) description, project(s) must be an approved equal to the segments
and type of work being performed as part of this contract.
b. Time of performance
c. Names and telephone numbers of individual references familiar with Bidder's
project performance and area included in scope of work.
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*4. Provide a list of owned and/or leased equipment to include, but not limited to; date of
manufacture, conditions, whether owned or leased and if leased, date of lease
expiration. Equipment list must include Maintenance of Traffic (MOT) equipment.
*5. Contractor shall provide the name, IRS W-4 form and proof certification of the firm's
employee qualifying the firm as to meeting the Collier County's Maintenance of
Traffic policy requirements. The employees' social security information can be
blacked out or deleted from form.
*6. Provide proof of Maintenance of Traffic Certification.
7. Subcontractors are not permitted under this contract — all work must be
performed by the bidder.
*If the documentation noted above is not submitted with the Bid Response, such Bid will
be considered non-responsive.
LICENSES
The Contractor, at time of proposal submittal, shall possess the correct occupational
licenses, all professional licenses or other authorizations necessary to carry out and
perform the work required by the project pursuant to all applicable Federal, State and
Local Laws, Statute, Ordinances, and rules and regulations of any kind. These are the
numbers to call for any questions regarding testing or registration of Contractors in
Collier County.
• (239) 403-2431
• (239) 403-2432
• (239) 213-2909
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SITE SPECIFIC QUANTITIES
Note: Schedule provided for general reference, totals shown were measured off
auto-cad files provided by the road construction plans (not as-builts).
IMMOKALEE ROAD (1-75 TO COLLIER BLVD.)
Median Concrete Brick Medians North ROW South ROW SF
# SF Pavers SF SF
SF
1 (1-75) 0 0 18,177.97 10,020.03 21,238.65
2 0 0 1,519.69 6,137.46 6,098.00
3 (Ph. 2) 776.88 22.91 7,505.45 22,942 4248.09 (North
Brooke)
8754.01
4 0 0 1,427.40 0 Interstate
5 0 58.69 3,631.27 137,677.48 10,111.58 Oakes
89.56
6 0 263.72 13,795.78 26,505.34 15,488.78
7 110.83 0 19,810.51 30,331.51 12,333.47
8 0 70.79 3,354.81
211.55 13,102.42 3,426.95
9 0 88.54 4,523.20 18,830.14 18,830.14
1,324.06
10 0 46.97 12,454.32
37.03 35,845.78 35,845.78
11 137.91 44.04 26,072.25 50,973.39 28,096.88
815.48
12 0 41.23 14,758.75 29,157.12 16,631.90
28.69
13 90.99 0 10723.46 20,657.86 1,258.93 Preserve
6,693.40
14 (Ph. 3) 0 96.43
97.02 18,542.56 40,086.62 15,550.42
749.09
10,615.61
15 0 107.78 11,043.72 28,597.71 8,388.43
5,589.49
16 0 42.70 3,750.82 14,255.46 3,151.72
17 774.76 0 0 0 0
18 0 41.46 11,561.37 28,706.84 23,987.09
37.96
19 109.18 0 19,800.84 30,066.14 19,585.01
20 1,406.02 20.72 7,082.34 34,376.39 8,326.69
7,877.79
21 3,137.27 0 6,150.02 37,461.93 13,778.25
TOTAL 6,543.84 1,447.79 215,686.53 615,741.62 309,611.17
Total Square Footage for median mowing : 215,686.53 = 4.95148 acres
Total Square Footage for ROW mowing 925,352.79 = 21.2431 acres
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VANDERBILT BEACH ROAD (AIRPORT RD. TO Collier Blvd.)
Median # Brick Concrete Medians South North ROW
Pavers SF SF SF ROW SF SF
1 6,19.35 0 0 9,94.8 18,712.54
9,94.8
2 0 128.17 568.39 0 Naples Walk
Tiburon
3 2,03.67 0 11,089.38 14,705 102,363
468.18
4 0 146.84 550.88 0 The Groves
146.84 Rd.
5 979.15 0 30,321.54 41,136 Livingston
2,929.30 Rd.
Triangles 0 898.75 0 0 Livingston
898.75 Rd.
898.75
898.75
6 2,809.80 249.07 2,160.15 0 0
7 0 0 9,917.435 20,970.22 12,048.65
8 0 152.51 24,281.3 38,206.18 44,738.96
9 0 39,685.82 59,078.46 25,523.48
10 0 0 16,869.12 65,490.85 451,449.46
92,914.16
11 0 0 28,402.94 72,616.19 58,095.41
12 0 0 32,333.32 53,523.29 41,781.57
13 0 0 87,537.16 5,158.33 99,739.03
112,017 25,483.64
14 0 0 12,622.00 42,747.7 12,449.60
10,735.61
(Collier Blvd)
Triangle 0 1,286.07 0 0 0
1,286.07
1,286.07
1,286.07
15 0 2,838.28 4,309.87 17,502.48 0
16 0 0 14,273.07 0 0
TOTAL 15,709.45 12,507.28 318,922.37 654,836.16 903,120.95
Total Square Footage for median mowing: 318,922.37 = 4.95148 acres
Total Square Footage for ROW mowing: 1,557,957.10 = 35.7657 acres
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IMMOKALEE ROAD (951 to 43rd)
Median # Concrete Brick Medians North ROW South ROW
SF Pavers SF SF SF SF
1 Part of 0 11,680 3,196 6,512
previous)
2 0 0 28,800 29,480 9,601.6
3 0 0 8,290.4 13,506 10,063.2
4 0 0 11,243.6 28,326.4 18,916
5 0 0 19,022 32,344 14,400
6 0 0 10,292.8 6,807.24 19,061.52
7 0 0 11,378.4 10,235.56 7,465.76
8 (p.33) 0 300 22,000 33984 42960
9 (Richards 0 0 19,948 41,600 512,000
Rd.) Wildwood (pondsite)
Blvd./ Krape 15360
Rd.
10 0 0 20,188 47,440 17,920
17,280 (River's
Rd)
11 0 0 19,200 35,200 15,696
30,240
(Moulder Dr)
12 (Moulder 0 0 17,180 33,120 21,760
Dr) Cannon Blvd.
13 0 0 4,460 17,400 13,600
8280 Twin Eagle 21,120
14 0 0 33,148 130,264 63,104
Catawba Street
15 0 0 33,148 39,600 40,900
Rock Road
16 0 0 43,612 37,604 95,020
Pond on South side
17 0 0 45,880 35,200 37,400
18 0 0 43,340 74,240 71,480
15504 -pond
19 1800 320 34,100 99,760 242,280
20 Triangle 0 0 480 0 0
21 0 0 5,200 24,000 24,800
(S) Randall Blvd &4th (N)
22 0 0 5,860 52,000 39,120
23 0 0 49,940 114,832 69,760
Orange Tree------- South
24 0 0 42,600 80,400 34,320(Oilwell)
11,440
25 0 33rd Ave 62,080 29,440 34,080
25 Cont. NE Pond N
25,160
26 0 0 25,200 37,520 9,000
Waterways Blvd.
27 0 0 68,440 8,960 (37 4,320 (37 Ave
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Ave NE) NE)
50,820 (39 26,880 (39
Ave NE) Ave NE)
28 0 0 47,380 41,700 (41 30,700 EMS
Ave NE) Dept #12
29 Triangle 0 0 360
30 2,100 0 48,080 64960 (43 22,200
Ave NE) pondsite
78,000
Total Square Footage for median mowing: 800,811 = 18.3840 acres
Total Square Footage for ROW mowing: 3,023,363 = 69.4068 acres
951 (US 41 East to Davis Blvd.)
Median # Median Concrete North South ROW Trail
ROW
1 (US 41E) 25,216.89 103.92 17800 STA 462 98,900
25,216.89 Triangle
2 671.817 69.58 12600 92,400
671.817
3 109,914.85 671.817 27,329 24,300 71,400Alum
45,326 Trailsend @ rail & gray.
entrance Wall
75780 72900
3450 Grand 33200
Lely Verona
Drive/Verona Walk
Walk Blvd
4 50,757.21 415.40 7,920 8,400 21,703
21,918
5 812.33 86.23 0 0 Sabal 0
75.76 Palm Rd.
6 23,690.65 689.69 12,584 104,076
717.23
7 95.87 95.87 12,724 63,000 56,500
81.83
8 12,584.56 569.38 2,380 19,800 0
Collier Reg.
9 8,523.26 83.89 12,600 8,410 30,276
7,800 6,760 32,400
10 8,015.95 7,297 5,040 3,300 0
11 14,520.63 0 23,100 29,400
12 10,681.84 1,707.11 2,600 0 3,500
13 1,288.88 1,557.30 1,450 2,250 23,450
1,026.45
14 871.49 64.53 3,700 1,0250 15,225
70.75
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15 18,426.39 938.81 64,885 72,293 99,220
747.02
16 878.97 85.41 Sta 674
103.04
17 14,293.57 593.68 1,820 5,600 9,800
611.79 13,845 10,525 31,080
18 Club 11,208.68 81.93 2,080 4,600 15,250
Estates
19 9,177.27 0 9,273 8,700 17,400
990 22,860
20 891.02 58.71 0 Players Pass
38.00
21 9,742.65 1,112.72 12,645 15,702 5,535
1625.71
22 2,500.20 110.87 6,365 10,998 29,610
41.38
23 Naples 13,289.67 754.68 8540 9,306 27,072
Heritage 747.86
24 Cedar 2,520.66 78.69 11,440 12,600 0
Hammock 38.68
25 15,213.82 674.89 18,373 8,430 4,480
1,038.68
26 18,723.67 580.98 5,895 16,800 0
27 16,014.10 2481.67 9,960 16,800 0
28 30,815.30 2,481.67 20,200 3,360 0
Business
Circle
29 13823.99 0 0 0 0
30 38,957.90 0 21,200 24,200 0
31 9,194.74 0 0 0 0
Total Square Footage for median mowing: 493,318.83 = 11.3250 acres
Total Square Footage for ROW mowing: 892,856 = 20.4971 acres
Total Square Footage for Trail mowing: 924,777 = 21.2299 acres
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COLLIER BLVD. (Golden Gate Blvd. to Immokalee Road North)
Median Concrete Pavers Median East ROW West ROW
1 (GG Blvd. 0 22,500
pond to W)
1St Ave NW 1,080 195 4,960 7,380 19,980
2 1,142 225 4,270 14,800 15,180
3 192 120 13,560 16,905 17,670
4 590 240 14,400 16,790 16,916
5 855 300 7,580 4,950 16,600
6 2,480 150 14,575 22,680 31,485
7 0 0 0 3,375 10,500
8 60 120 4,425 5,700 10,200
9 Preswick 1,641 240 3,500 12,500 Fire Sta.
Lane Bridge V 26,430
9,500 Summit PI.
10 765 240 10,590 17,875 23,200
11 65 240 2,370 7,125 6,970
Three Farm
Bridge
12 62 240 6,547 5,375 19,726
13 810 0 0 18,600 18,060
885 240 6,300 18,500 19,320
Indigo Lake
Blvd
14 835 240 12,565 15,125 19,980
15 590 240 6,655 22,875 24,415
16 240 0 1,200 0 0
17 1,050 0 5,200 13,500 15,930
18 120 0 30 0 0
19 1,410 120 5,737.5 27,375 117,085
(Imm. Rd.)
Tree Farm Road Sta. 100+00- 1004+00 North Side South Side
25,925 28,080
FIRE STATION /WOLFE ROAD
*1 390 525 1,575 Pond 4 2,430
41,600 4,000
66,400
Total Square Footage for median mowing: 126,039.5 = 17.6097 acres
Total Square Footage for ROW mowing: 767,082 = 2.8934 acres
Total Square Footage for Pond 4 mowing: 114,430 = 2.6269 acres
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SANTA BARBARA BLVD. (Davis Blvd. to Copperleaf)
Median # Concrete Pavers Medians West ROW East ROW
1 (Davis 39,032.5 0 22,270 52,160 60,320
Blvd)
2 0 0 15,600 39,530 5,850
3 350 0 2,400 21,460 0
4 4,225 0 3,300 0 17,840
5 5,505 0 22,130 57,120 85,700
6 0 0 17,672.5 0 7,200
7,800 36,960 15,960
7 800 0 700 0 0
8 Radio Rd 0 0 37,255 29,300 19,380
9 0 0 17,100 41,140 47,480
10 0 0 19,556 18,300 15,980
11 2,600 0 44,110 160,830 188,880
Devonshire Devonshire Berkshire
Blvd Pines
Bridge 3,720 15,625 12,210 72,040 90,000
12 2,640 0 260 Prince Recreation
Andrew Lane
Blvd 25,960
20,280
13 1,032 0 22,450 German 8,820
Woods St
13,280
14 450 0 29,420 12,320 30,380
SW Triangle 0 1,200 0 0 0
SE Triangle 2,150 1,200 0 0 0
NW Triangle 0 1,200 0 0 0
NE Triangle 0 1,200 0 0 0
15 4,100 0 45,635 Painted 38,480
Leaf
48,620
16 400 0 800 0 0
17 400 0 10,560 6,800 6,480
18 55,750 93,240 38,372
15,500
Coronado
Pkwy.
19 1620 0 21780 17850 5520
3400 - 10th
Ave SW
20 PRR 1,800 0 600 4,000 6,000
Total Square Footage for median mowing: 409,359 = 9.3975 acres
Total Square Footage for ROW mowing: 1,478,732 = 33.9470 acres
Revised 1/09 38
Packet Page-211-
ITB#09-5194"Collier County Right-of-Ways and Medians Mowing and Maintenance Annual Cont 7/9/2013 14.A.1.
RATTLESANE-HAMMOCK ROAD (951 to Polly Ave)
Median # Pavers Concrete Medians South North ROW
ROW
1@951 46 0 4925.49 2241.7 4308.64
6087.47
936.27
2 0 749.90 0 Sierra 18380.62
Meadow 1067.26
12167.1 1045.61
976.01
Inverness
3 181.74 181.74 0 0 0
29.90
4 43.06 0 10241.33 2605.93 0
56.83 CCPS-Bus
5 383.04 36.35 0 17007.79 0
6 0 550.87 10257.50 0 0
0 822.45
7 95.53 160.07 712.75 215.40 0
85.73 174.66
8 0 174.66 2463.00 Pond Site 46197.44
0 419.77 A (See Skyway
below)
9 101.78 419.77 7454.41 15101.40 22679.5
50.79 Pond Site
B/C (see
below)
10 36.73 165.19 12196.72 0 12186.69
93.50
11 0 604.30 8121.08 49257.86 36622.00
583.99 Mandalay
12 102.95 150.48 585.63 0 0
96.28 148.99
13 46.09 462.57 15037.48 0 12476.7
Huntington
14 Polly 48.14 0 8611.62 10776.66 3843.72
43.93 Polly
TOTAL 1,633.8 5,962 80,607 109,374 166,808
A. Pond Site South (West of Collier County Public School Bus Depot)
Bahia --17007.79 SF
B. Pond Site South (West of Collier County Public School Bus Depot & Pond)
15450.94 SF
C. Pond Site South of Most westerly pond
73434.03 SF
Revised 1/09 39
Packet Page-212-
7/9/2013 14.A.1 .
c l er County
Growth Management Division
Road Maintenance Department
Right-of-Way Permit & Inspection
MEMORANDUM
To: Nick Casalanguida
From: John Vliet
Date: 06/13/13
Subject: County Wide Mowing Contract
Mr. Casalanguida attached please find our current County wide mowing contract. On page#12 of the solicitation
package you will find the following clause highlighted in red "Offer Extended to Other Governmental Agencies". It
states,Collier County encourages and agrees to the successful bidder/proposer extending the pricing,terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful
bidder/proposer. Should any Governmental Agency wish to use this contract the vendor must honor the pricing.
I have discussed this with purchasing and it has been determined that the Airport Authority can piggy back of our
current contract which will end September 30, 2013. October 1, 2013 we will enter into a new contract and the same
provisions will apply.
ar
Right-of-Way Permit&Inspection.2800 N.Horseshoe Dr.Naples,Florida 34104.239-252-5767.Fax 239-252-6603.www.coliiergov.net
Packet Page -213-
7/9/2013 14.A.1.
Gov Max FY14 Immokalee Airport Burdened Salary Data
Position Number Incumbent Jab-Title Fund Center FY 2014 Budgeted FY 2014 FT.
026 192336495 9135,8E17
,7,,
150902032 111111111111111. 192330-495 $43,142
7250002036 192330-495 552,361 1
192330-495 559,950 1
Bspoo 3,3a3,
5001782E Vacant Maintenance Worker 192330-495 943,142 1
Packet Page-214-
7/9/2013 14.A.1 .
}
f tta
NAPLES MUNICIPAL AIRPORT
ti 1-'16 trit
Y £ Jbt� ,fir �g p +
tt
CITY OF NAPLES AIRPORT AUTHORITY
NAPLES MUNICIPAL AIRPORT
RATES AND CHARGES
FISCAL YEAR 2013
(1 October 2012 —30 September 2013)
NOTE: This document may be revised at any time.
Please check wwi w.flvtiaplcs.com for the most current rates and charges.
Packet Page -215-
7/9/2013 14.A.1 .
TABLE OF CONTENTS
PAGE
I. INTRODUCTION 1
H. AVIATION FUEL—FUEL PROGRAM SUMMARY 2-5
A. Private Self Fueling Program
B. Prepaid Full Service Program
C. Annual Volume Discount Fuel Program
D. Public Self Fueling Program
E. Full Service Fuel Program
Table 1 6
III. HANGARSTI'IEDOWNS/RAMP FEES 7
A. T-Shelters,T-Hangars,Executive Hangars and Storage Units
B. General Aviation Multiplex Hangars
C. Tiedowns
D. Ramp Fees
Table 2 8-9
IV. BUILDINGS 10 -11
A. Airport Office Building Offices
B. Commercial Terminal Offices and Ticket Counters
C. General Aviation Rental Car Counters
D. General Aviation Multiplex Offices
E. General Information
Table 3 12
V. LAND
13 - 14
A. North,South and East Quadrants
B. West Quadrant
C. Options and Right of First Refusals
D. General Information
E. Assessed System Cost Fee—North Quadrant
Table 4 15
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7/9/2013 14.A.1.
VI. LINE SERVICES 16-17
A. Towing
B. Lavatory Cart
C. Ground Power Unit(GPU)28 V
D. Ground Power Unit(GPU)60 KVA
E. Air Conditioner
F. Air Start
G. Baggage Belt Loader
H. Telehandler
I. Scissorlift
J. Potable Water
I. Dishwashing
Table 5 18
VII.CONCESSION FEES 19
A. Rental Cars
B Vending
C. Catering
D. Aircraft Detailing
E. Advertising
Table 6 20
VIII. COMMERCIAL TRANSPORTATION 21-22
A. Landing Fees
B. Joint Use In Common
C. Passenger Facility Charge(PFC)
D. Airline Incentive Program
Table 7 23
IX.RENTAL CAR FACILITY 24-25
A. Fuel(Auto Gas)
B. Car Wash
C. Ready Return Parking
D. Overflow Parking
E. Equipment Storage Units
F. Customer Facility Charges (CFC)
Table 8 26
X. OTHER 27-28
A. Faxes and Copies
B. Gate Cards
C. Keys
D. Construction Badges
E. Escort Fee
F. Fuel Spill Cleanup
G. Public Information Requests
H. Reimbursement of Legal Fees
I. US Customs User Fees
Table 9 29
Packet Page-218-
7/9/2013 14.A.1 .
I. INTRODUCTION
In 1995,Staff reviewed the City of Naples Airport Authority's existing rates and charges in order to
prepare a detailed rates and charges study for Authority information. A number of basic strategies
were evaluated in an attempt to establish a balanced rates and charges philosophy in accordance
with Authority policy.
We developed our rates and charges considering the 8% rate of return, as established by the
Authority, in addition to meeting the requirements of maintenance, operating costs and capital
recovery. Our rates and charges, as a package, will maintain and enhance the healthy financial
condition of the City of Naples Airport Authority.
It should be noted that there are significant regulatory guidelines that must be considered when
developing airport rates and charges.
At a minimum,the Authority's rates and charges are updated annually.
1
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7/9/2013 14.A.1.
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7/9/2013 14.A.1 .
II AVIATION FUEL—FUEL PROGRAM SUMMARY
The following is a summary of the Authority's fuel programs. Specific requirements and
regulations for each of the fuel programs are found in the City of Naples Airport Authority
Rules and Regulations. Participants in any of the Authority's Fuel Programs are advised
to read and maintain a copy of the Rules and Regulations.
The Authority has maintained the proprietary exclusive right to provide aviation fuel at the
Naples Municipal Airport ("the Airport"). Nothing contained in the fuel program shall be
interpreted to be a waiver, abrogation, or otherwise inconsistent with such exclusive right.
The Authority occasionally reviews its aviation fuel program to offer advantageous fuel purchase
options to meet Airport customers' needs. Any person who participates in any Authority fuel
program does so subject to the explicit condition and understanding that the Authority may
modify its fuel program pricing structures at any time and may promulgate additional rules,
regulations and ordinances or amend existing fuel licenses and permits at any time with or
without prior notice. In addition,the Authority maintains the right to audit the books and records
of any customer participating in any of the Authority's fuel programs. Pursuant to that
reservation of rights, effective the date hereof, the Authority promulgates five (5) programs for
aviation fuel service at the Airport. These programs are:
A. Private Self Fueling Program;
B. Prepaid Full Service Fuel Program;
C. Annual Volume Discount Fuel Program;
D. Public Self Fueling Program; and
E. Full Service Fuel Program.
Rates for each of the five (5)fuel programs are listed on Table 1.
A. Private Self Fueling Program
Private self fueling is allowed under license and strict compliance with the City of Naples Airport
Authority Rules and Regulations. There is an initial one-time fee of One Thousand and No/100
Dollars ($1,000.00),payable to the Authority upon application for a license. A Fuel Flowage Fee
is paid to the Authority by the tenant, calculated on the net gallons delivered into the tenant's fuel
facility.
B. Prepaid Full Service Fuel Program
The Prepaid Full Service Fuel Program offers a reduced aviation fuel charge for Airport
customers who prepay the Authority for their aviation fuel purchases. Only aircraft owned by the
customer, or under the customer's exclusive control,may be fueled under this program.
In order to participate, customers pre-pay the Authority TEN THOUSAND AND NO/100
DOLLARS ($10,000.00), which is credited to the customer's Prepaid Fuel Account.
Prepayments received by the Authority Monday through Thursday of each week will be credited
to participant's account the following business day. Prepayments received Friday through
Sunday will be credited to Purchaser's account on Monday. Intervening holidays could delay the
Packet Page -221-
7/9/2013 14.A.1.
credit for one day. All pre-payments must be made by check or money order. Credit card
payments are not accepted under this program. A list of the participant's aircraft must be
provided upon beginning this program. Once participants have purchased an initial 50,000
gallons during the Authority's fiscal year(October 1 —September 30),the per gallons rate will be
discounted$0.05 per gallon.
Participants that have met the 50,000 gallon minimum in the prior fiscal year will continue at the
discounted 50,000 gallon rate for the new year as long as other requirements under this program
have been met. In the new year, since the participant is receiving the discounted rate for the
initial 50,000 gallons purchased in the new year,no addition discount will be applied.
Participants are required to monitor the balance of their prepaid fuel account and remit
subsequent prepayments in order to continue to participate uninterrupted in this fuel program.
Participants are allowed sixty (60) days to dispute their account balance. After such time, all
balances will be considered correct. Upon exhaustion of the customer's prepaid fuel account
balance,the customer will be charged the appropriate Full Service rate.
There is a $10.00 minimum charge for the fueling of fixed wing aircraft and a minimum
cancellation charge of $10.00 for any aviation fuel order not cancelled prior to the time the
Authority's fuel truck is dispatched to perform fueling services or for fuel orders that cannot be
performed due to the condition of the aircraft.
The per gallon rate is determined by the following classifications:
i. Commercial Aviation (Non-Scheduled) — Customers operating under a commercial
certificate issued by the FAA and have a current, signed Airport Use Agreement with the
Authority,pay monthly landing fees (currently all landing fees have been suspended), and
report enplaned passengers on a monthly basis. The report of enplaned passengers must
be made on the customer's letterhead and signed by an authorized representative.
Commercial Aviation operators do not always provide "scheduled air service" from the
Naples Municipal Airport Commercial Airline Terminal.
Customers that from time to time operate under a commercial certificate issued by the j
FAA and Part 91 (commercial and non-commercial) are required to inform Authority
Customer Service staff upon requesting fuel at Naples,whether the aircraft is operating as
commercial or non-commercial, in order to determine fuel price. In instances where staff
is not informed as to the type of operation, our pricing system will default to the
applicable non-commercial fuel rate.
ii.
Non-Commercial/Based Aviation — Customers with aircraft that are included in the
Authority's annual based aircraft count as reported to the FAA on Forms 1800-31 or T-
100. Participants will receive a discounted per gallon rate on fuel purchases exceeding
50,000 gallons during the Authority's fiscal year(October 1 —September 30).
iii. Non-Commercial/Non-Based Aviation — Customers with aircraft that do not meet the
requirements set forth for Commercial Aviation or Non-Commercial/Based Aviation.
Participants will receive a discounted per gallon rate on fuel purchases exceeding 50,000
gallons during the Authority's fiscal year(October 1 —September 30).
Packet Page -222-
7/9/2013 14.A.1.
iv. Scheduled Airlines — Scheduled airlines (5 scheduled flights per week) operating out of
the Commercial Terminal under a current signed Commercial Terminal Lease Agreement
and having a current, signed Airport Use Agreement,pay various monthly fees and report
enplaned passengers on a monthly basis. The scheduled airline must participate directly
with the Authority in the Prepaid Program or in the"ConocoPhillips Partner's Into Plane
Program."
v. Self-Service Fueling of 400 Gallons or More — Airport customers fueling their own
aircraft, including flight schools, d holding an
purchasers shall have an approved fuel
more of AvGas fuel in one purchase.
truck.
C. Annual Volume Discount Fuel Program
The Annual Volume Discount Fuel Program offers a reduced aviation fuel price for large
purchasers of fuel at the Airport who guarantee to purchase a minimum of 100,000 gallons of
aviation fuel from the Authority under this program during the Authority's fiscal year(October 1
through September 30) and agree to report enplaned passengers (when operating under FAR
Parts 135 or 121) on a monthly basis. The report of enplaned passengers must be made on the
customer's letterhead and signed by an authorized representative. Only aircraft owned by the
customer, or under the customer's exclusive control,may be fueled under this program.
Participants will be billed directly by the Authority for their purchases. Payments for purchases
are due to the Authority within ten (10) days of date of purchase (net 10)
comply with the payment terms may result in the removal from this program and/or loss of
the discount provided under this program. The Authority maintains the right,when in its
best interest, to require the participant to provide a letter of credit or similar instrument
acceptable to the Authority to secure payment. Credit card payments are u not pon accepted d und
ther
p
this program. A list of the participant's operated aircraft must be provided beginning
program. Once participants have purchased the initial 100,000 gallons,the per gallon rate will be
discounted, and a credit of $.10 per gallon for the initial 100,000 gallons will be applied to the
participant's account. This credit must be used for future purchases from the Authority during
the remainder of the fiscal year. Credit balances remaining at the end of the fiscal year will
revert back to the Authority.
Participants that have met the 100,000 gallon minimum in the prior year will continue at the
discounted 100,000 gallon rate for the new year as long as other requirements under this program
have been met. In the new year, since the participant is receiving the discounted
or a ra applied or the
initial 100,000 gallons purchased in the new year, no credit will be issued pp
participant's account after the initial purchase of the 100,000 gallons.
D. Public Self Fueling Program
The Authority has constructed two (2) public self-service aviation fuel facilities on the East
Ramp of the Airport.
Packet Page -223-
7/9/2013 14.A.1 .
E. Full Service Fuel Program
Rates are based on the volume per fueling. There is a$10.00 minimum charge for the fueling of
fixed wing aircraft and a minimum cancellation charge of$10.00 for any aviation fuel order not
cancelled prior to the time the Authority's fuel truck is dispatched to perform fueling services or
for fuel orders that cannot be performed due to the condition of the aircraft.
Packet Page -224-
7/9/2013 14.A.1 .
TABLE 1—AVIATION FUEL
A. Flowage/Inspection Fee(Private Self Fueling), $0.30 per gallon
B. Prepaid Full Service
AvGas Set A
Scheduled Airlines Cost+ $031 $0.35 per gallon
Commercial Aviation Cost+Flowage+ 0.34 0.76 per gallon
Non-Commercial/Based Aviation Cost+Flowage+ 0.44 0.81 per gallon*
Non-Commercial/Non-Based Aviation Cost+Flowage+ 0.54 1.11 per gallon*
Self fueling 400 gallons or more Cost+Flowage+ 0.37 per g allon
*Additional discount of$0.05 per gallon for purchases in excess of 50,000 gallons annually
C. Annual Volume Discount(Jet A only)
Cost+Flowage+ 0.96 per gallon
1-100,000 gallons gallon*
> 100,000 gallons Cost+Flowage+ 0.86 per g
*a credit of$0.10 per gallon will be issued to the participant's account for the initial 100,000 gallons
D. Public Self fueling(AvGas only)
Cost+Flowage+ 0.20 per gallon
E. Full Service Fueling I
AvGas >249.9 gallons Cost+Flowage+ 0.50 per gallon
100—249.9 gallons Cost+Flowage+ 0.54 per gallon z
25—99.9 gallons Cost+Flowage+ 0.58 per gallon
gallon
<25 gallons Cost+Flowage+ 0.68 per g
Jet A > 1999 gallons Cost+Flowage+ 1.40 per gallon
1250—1999 gallons Cost+Flowage+ 1.50 per gallon
750—1249 gallons Cost+Flowage+ 1.60 per gallon
250—749 gallons Cost+Flowage+ 1.70 per gallon
<250 gallons Cost+Flowage+ 1.80 per gallon
F. Aviation Oil
Regular Cost x 2 per quart
Turbine Cost x 1.3 per quart
There is a$10.00 minimum charge for the fueling of fixed wing aircraft and a minimum cancellation charge
of$10.00 for any aviation fuel order not cancelled prior to the time the Authority's fuel truck is dispatched to
on of the aircraft.
perform fueling services or for fuel orders that throughout veam Pace aditustmentstiwill be made without
Prices and above rates are subject to change th rou g
notice to customer. For current prices contact Customer Service at 239-643-0404.
Effective 10/1/2013
i
Packet Page -225-
7/9/2013 14.A.1.
III. HANGARS/TIEDOWNS/RAMP FEES
Rates are established for T-Shelters, T-Hangars, Executive Hangar Storage, Storage Units
associated with T-Hangars, and General Aviation Multiplex Hangar that is utilized by one of our
FBO's in conjunction with land rental through a long term lease agreement.
Rates are listed in Table 2.
A. T-Shelters,T-Hangars,Executive Hangar and Storage Units
Rates were established for T-Shelters, T-Hangars, Executive Hangar Storage and Storage Units
associated with T-Hangars based on historical cost, rate of return, comparable hangars by size,
associated maintenance and additional services provided.Rates are reviewed annually.
Customers wanting to lease aircraft storage space shall contact the Director of Operations. The
Director of Operations will keep a current list of all available aircraft storage spaces. All efforts
will be made to immediately place the customer in. an available space. Customers wanting to
lease aircraft storage space that is not yet available must first apply to be placed on the "Hangar
Waiting List". A non-refundable fee of$100.00 per aircraft/per type request form is required.
Customers must have an aircraft within three (3)months of leasing a hangar.
B. General Aviation Multiplex Hangars
General Aviation Multiplex Hangars are owned by the Authority and are leased to the tenant along
with land and/or office space.Maintenance and utilities are the responsibility of the tenant.
C. Tiedowns
Tiedown fees are charged per size of aircraft and space occupied.1 Customers wishing to lease
long term aircraft storage space should contact the Director of Operations. Tenants wishing to
base aircraft long term at the airport are required to sign a lease and provide a certificate of
insurance.
D. Ramp Fees
Ramp fees have been established for all transient aircraft utilizing the airport.' Ramp fees will be
waived with minimum fuel purchase.
'Ramp space and airspace capacity in Southwest Florida is demand driven and occasionally
ramp space is not available during peak season for all aircraft that wish to utilize the airport for
short durations regardless of services received.
Packet Page -226-
7/9/2013 14.A.1.
TABLE 2-HANGARS/TIEDOWNS/RAMP FEES
A. T-Shelters Annual Lease $0.156 per square foot per month
Transient $41.00 daily
$179.00 weekly
$510.00 monthly
$230.00 monthly(6 month minimum)
T-Hangars Annual Lease
Hangars w/Sliding Doors $0.285 per square foot per month
Hangars w/Power Doors $0.349 per square foot per month
Large Hangars w/Power Doors $0.471 per square foot per month(includes
towing)
Transient $72.00 daily
$306.00 weekly
$920.00 monthly or$1,122 if over 1,400 s.f.
$460.00 monthly or$652 if over 1,400 s.f.
(6 month minimum)
Executive Hangar Monthly $0.67 per square foot per month
Transient
Single Engine $77.00 daily/overnight
$1200.00 monthly
Twin Engine $102.00 daily/overnight
$1632.00 monthly
Turbo Prop $153.00 daily/overnight
$2397.00 monthly '° ,`
Jet $180.00 daily/overnight
$2780.00 monthly
Storage Units
$0.335 per square foot per month
B. General Aviation Multiplex Hangars
$2.96 per square foot per year
C. Tiedowns
Monthly Based Transient
(4 Month Minimum)
Single $82.00 $306.00
Twin $133.00 $510.00
Turbo-Prop $317.00 $663.00
Jet-Small(<42'wing) $383.00 $714.00
Jet-Medium(42'-57'wing)$424.00 $765.00
Jet-Large(>57'wing) $531.00 $1,530.00
Helicopter $82.00 $383.00
Overnight
Single $21.00
Twin $36.00
Turbo-Prop $41.00
Jet-Small(<42'wing) $46.00
Jet-Medium (42'-57'wing) $51.00
Jet-Large(>57'wing) $102.00
$26.00
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7/9/2013 14.A.1.
D. Ramp Fees
(Ramp Fee waived with minimum fuel purchase)
Transient
Single $20.00/10 gal.
Twin $30.00/20 gal.
Turbo-Prop $75.00/40 gal.
Jet—Small(<42'wing) $100.00/50 gal.
Jet—Medium(42'—57'wing) $150.00/150 gal.
Jet—Large(>57'wing) $300.00/300 gal.
Helicopter $25.00/10 gal.
Effective 10/01/2013
Packet Page-228-
7/9/2013 14.A.1 .
IV. BUILDINGS
We have established rates for the following areas:
A. Airport Office Building Offices
B. Commercial Terminal Offices
C. General Aviation Terminal Rental Car Counters
D. General Aviation Multiplex Offices
Rates are listed in Table 3.
A. Airport Office Building Offices
The Authority completed the Airport Office Building in the summer of 1995.Rates were developed
based on the cost of the facility as well as consideration for the cost of comparable office space in
the local area. Basic utility service is included in the lease rate.
B. Commercial Terminal Offices and Ticket Counters
Rates for exclusive use areas of the Commercial Terminal were established through negotiations
with commercial airline tenants, surveys of other comparable airports, existing lease agreements,
and historical costs.
C. General Aviation Terminal Rental Car Counters
Rates for Rental Car Counters in the General Aviation Terminal were established for four(4)rental
car counters at a flat rate per counter.
D. General Aviation Multiplex Office
General Aviation Multiplex Offices are owned by the Authority and are leased to the tenant along
with land and/or hangar space. Maintenance and utilities are the responsibility of the tenant.
B. General Information
It is the policy of the Authority to make the facilities and services of the Naples Municipal
Airport available to the general public on reasonable terms without unjust discrimination. Parties
interested in leasing office space should contact the Administration Department.
The Authority's standard lease will be used in leasing facilities. Lease rates will be in
accordance with the City of Naples Airport Authority Rates and Charges,which may be changed
from time to time at the sole discretion of the NAA. See also "Reimbursement of Legal Fees" on
page 28.
All Lessees are responsible for strict compliance with the City of Naples Airport Authority Rules
and Regulations and all Local, State and Federal laws pertaining to their operations.
Packet Page -229-
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Subleasing: Approval for subleasing must be obtained in advance from the Authority.
Subleases for two (2) years or less may be approved by the Executive Director. Subleases for
(
more than two (2) y ears require Board approval. See also "Reimbursement of Legal Fees" on
q Pp
page 28.
Packet Page-230-
7/9/2013 14.A.1 .
TABLE 3—BUILDINGS
$ 17.84 per square foot per year
A. Airport�e Building
B. Commercial Terminal
17.00 per square foot per year
Office 25.00 per square foot per year
Ticket Counter
C. General Aviation Terminal
Rental Car Counter
262.00 per month
7.48 per square foot per year
D. Genera iation Multiple%Office
Ii
Effective 10/01/2013
Packet Page -231-
7/9/2013 14.A.1.
V. LAND
Federal law implemented by the Federal Aviation Administration through grant assurances requires
the Authority to maintain consistent rates for comparable leased property and facilities. Staff
analyzed existing land rates at the Naples Municipal Airport, obtained an appraisal of three
representative parcels on the Naples Municipal Airport and conducted a survey of comparable
Florida airports to determine a fair value for land leases. The results of the 1995 survey determined
that there is no standard per square foot rate. Some of the surveyed rates were established using the
10% of market value method and/or on a cost basis at 6 - 12%. In addition, other airports are
affected substantially by the level of activity, proximity to other existing airports and location;
therefore these airports do not provide an easy comparison as a basis for land rates.
The land lease areas at the Naples Municipal Airport are located on the North, South, East and
West Quadrants. The Authority also established a rate structure for Options to Lease Land and
Right of First Refusal to Lease Land.
Rates are listed in Table 4.
A. North,South and East Quadrants
Specific land parcels on each of the North, South and East Quadrants were appraised in 1994 to
establish fair market value.
The appraiser was very conservative in the appraisals, not considering the added value to the land
provided by the benefits of access to several hundred acres of area maintained for aircraft
operations. Many airport appraisals assume that the value of each developable acre of land on an
airport should cover some of the value of the nondevelopable land, thus raising the land values
above comparable commercial properties in the community.
It is accepted practice that the rental rate per square foot is ten percent(10%) of the fair market per
square foot value of the property. In the aviation industry one acceptable method used to establish
0 12% 18%land lease rates is to take 50% of the market value and charge 12/o - 18/o of that price. For
example:
$6.25 x 0.50 =$3.125
$3.125x0.12=$0.375
The lease rate in this case would be$0.375 per square foot per year.
Staff analyzed each of the methods and determined the 50%/12% method was fair and reasonable
and would not have a negative impact on our existing tenants or on our financial position.
Previously existing long-term agreements that do not fall within the parameters of the established
rates and charges will be renegotiated upon termination of the existing agreements.
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B. West Quadrant '
The only existing rate for the West Quadrant was established in 1987 for the Mosquito Control
facility. The Authority's current Utilization Plan does not indicate any short-term development in
this area. When this area becomes available for leasing, a rate will be established.
C. Options and Right of First Refusals
The Authority will consider options on property as a means for private developers to establish
financing, etc. An Option will be offered for no more than six (6) months duration. The cost will
be 25% of the then current lease rate for that six (6) month period. The Option Fee is a one time,
non-reimbursable fee paid at the time of the execution of the Option Agreement. In addition,there
is a fee for the site survey on the requested Option property.
The Authority will provide a Right of First Refusal for land and real property on the airport from
time to time. Right of First Refusals will be given on an annual basis, with automatic renewals
unless terminated upon 30 days advance written notice by either party. The cost will be 10% of the
lease rate per annum,paid in advance, on a non-reimbursable basis. In addition,there is a one-time
charge for the preparation of the site survey for the requested Right of First Refusal property.
D. General Information
It is the policy of the Authority to make the facilities and services of the Naples Municipal
Airport available to the general public on reasonable terms without unjust discrimination.
The Authority's standard lease will be used in leasing facilities. Lease rates will be in ;.
accordance with the City of Naples Airport Authority Rates and Charges,which may be changed
from time to time at the sole discretion of the NAA. In addition,there is a one-time charge for the
preparation of the site survey for the requested parcel. See also "Reimbursement of Legal Fees"
on page 28. All Lessees are responsible for strict compliance with the City of Naples Airport
Authority Rules and Regulations and all Local, State and Federal laws pertaining to their
operations.
Subleasing: Approval for subleasing must be obtained in advance from the Authority.
Subleases for two (2) years or less may be approved by the Executive Director. Subleases for
more than two (2) years require Board approval. See also "Reimbursement of Legal Fees" on
page 28.
E. Assessed System Cost Fee—North Quadrant
During FY 2006, the Authority completed utility improvements in the North Quadrant which
included a sanitary sewer collection system and a storm sewer system. Tenants are responsible
for their proportionate share of the system cost plus 100% of the cost of connection from the
stubout to their facility. Existing tenants without sewer or septic systems are exempt, however,
upon the sale of their facility, the new tenant will be required to connect within 90 days of
purchase and reimburse the Authority 100% of assessed system fees. See Table 4.
Packet Page -233-
7/9/2013 14.A.1.
TABLE 4—LAND
A. North Quadrant $0.2747 per square foot per year
South Quadrant $0.4098 per square foot per year
East Quadrant $0.4709 per square foot per year
B. West Quadrant Not established
C. Lease Option(6 months)
25%of%2 annual rent
Right of First Refusal 10%of annual rent
D. Site Survey Fee $1,200.00 Regular Parcel 2
$1,600.00 Large or Irregular Parcel2
E. Assessed System Cost Fee—North Quadrant
New tenants(leases approved since June 2004) 100% of assessed connection fee prior to
receiving Certificate of Occupancy
2 If actual survey cost is less,the Authority will reimburse the difference to the customer.
Effective 10/1/2013
Packet Page-234-
7/9/2013 14.A.1
VI. LINE SERVICES,
Line Services include various aircraft services, dishwashing and car rental in the General Aviation
Terminal.
Rates are listed in Table 5.
A. Towing
Considering the reduction in the fuel prices, a fee should be charged for towing as towing creates
liability, labor and maintenance costs. Our rates and charges for the Executive Hangar and for the
Cabin Class Hangars include towing services. Most airports we compete with provide line service
towing for overnight and transient aircraft. Maximum utilization of ramp space is derived by our
Line Service towing and parking these aircraft and therefore, we do not impose a charge for this
service when it is for our benefit. It is appropriate however, to charge a reasonable fee to cover
labor and equipment costs for pilot requested towing,towing to the washrack,towing hangar tenant
aircraft and towing commercial operators. Tenants who own a corporate hangar may also contract
on a monthly basis for towing services at the established square foot rate. Contracts for towing
services may be re-negotiated annually.
B. Lavatory Cart
The operation of the lavatory cart includes labor, depreciation and purchase of chemicals. Staff
established a reasonable fee to cover the cost of operating and maintaining the cart. The cost to
operate and maintain this equipment is not covered by fuel prices.
C. Ground Power Unit(GPU)28V
The Authority currently owns three (3) 28V, DC ground power units to assist aircraft by providing
fully regulated electrical power to aircraft with minimal noise while on the ground,without running
the auxiliary power unit. The cost to operate and maintain this equipment is not covered by fuel
prices.
D. Ground Power Unit(GPU)60 KVA
The Authority currently owns one (1) 60 KVA, 400 Hertz, 115V, AC ground power unit which is
needed for larger aircraft. The cost to operate and maintain this equipment is not covered by fuel
prices.
E. Air Conditioner Unit
conditioning Authority currently owns one (1) air g unit which is designed to supply
preconditioned hot or cold air to an aircraft in order to maintain comfortable aircraft cabin
temperature. The cost to operate and maintain this equipment is not covered by fuel prices.
Packet Page-235-
7/9/2013 14.A.1.
F. Air Start
The Authority currently owns one (1) air start unit that is used to provide a positive pressure air
source for jet aircraft engine starting. The cost to operate and maintain this equipment is not
covered by fuel prices.
G. Baggage Belt Loader
The Authority currently owns one (1) unit that is used to load large and/or heavy amounts of
baggage into an aircraft. The use of this equipment by Authority staff involved in loading large
amounts or exceedingly heavy baggage at our discretion, will be at no cost to the customer. It is
appropriate however, to charge a reasonable fee to cover labor and equipment costs for pilot or
company requested use of this equipment.
H. Telehandler
The Authority currently owns one (1) telehandler, an all-terrain, high-reach forklift, which can be
used to move goods or equipment.
I. Scissorlift
The Authority currently owns one (1) scissorlift which can be used to safely elevate personnel for
off-the-ground tasks.
J. Potable Water
Water is provided to aircraft as requested to refill the water tank for potable usage.
K. Dishwashing
The Authority currently charges a fee for dishwashing service. Customers requiring dishes to be
hand washed will be charged a higher rate.
L. Laundering
Linens and other small washable items will be laundered and folded and returned to the customer
the following day.
Packet Page -236-
7/9/2013 14.A.1 .
TABLE 5—LINE SERVICES
A. Town $50.00 per requested service
$0.12 per sq.ft.of hangar space
B. Lavatory Cart Service $45.00 per service
C. Ground Power Unit 28V
$30.00 per 2-hour service
D. Ground Power Unit 60 KVA
$75.00 per 2-hour service
E. Air Conditioner Unit
$100.00 per 2-hour service
F. Air Start
5100.00 per service
G. Baggage Belt Loader $100.00 per requested service
H. Telehandler $200.00 per service
I. Scissorlift $100.00 per service
J. Potable Water $35.00 per service
K. Dishwashing $25.00 per bin
$50.00 per bin(hand washed)
L. Laundering $25.00 per load
Effective 10/01/2013
Packet Page -237-
7/9/2013 14.A.1.
VII. CONCESSION FEES
Concession Fees are charged for the following services on the airport: car rental, vending, catering,
aircraft detailing and advertising. The basic Concession Fee established on the airport is consistent
with regional and national rates.
Rates are listed in Table 6.
A. Rental Cars
There are four (4) rental car counters located within the Commercial Terminal and the General
Aviation Terminal. Each rental car agency has an agreement with the Authority that requires them
to pay 10% of gross revenues. In addition there are agencies serving other facilities on the airport.
Each of these agencies is required to have an agreement with the Authority. The Off-Airport Rental
Car Concession Agreements provide for a fee of 10% of gross revenues. Please see Page 25, F.
Customer Facility Charges(CFCs).
B. Vending
The vending rates are currently 30.5% of the monthly gross revenue earned by the concessionaire
for income from the vending machines located within the General Aviation Terminal, Commercial
Terminal and the Airport Office Building. This rate was established through the open bidding
process. The bidding process will be maintained.
C. Catering
The existing rate is 10%of gross revenues directly billed by the vendor and 13% of gross revenues
collected by the Authority for the vendor. Catering is provided as a service for the General
Aviation customers. This practice will be maintained.
D. Aircraft Detailing
The existing rate is 10% of gross revenues directly billed by the vendor and 13% of gross revenues
collected by the Authority for the vendor. Aircraft detailing and washing is provided as a
concession for the General Aviation customer.
E. Advertising
In August 1998, the Authority entered into a five(5)year agreement with an advertising firm. The
concession fee under this agreement is based on the number of enplanements for the preceding
calendar year. The agreement provided for two (2) five (5) year renewal under the same terms and
conditions. Due to the previous uncertainty of the level of scheduled air carrier service, the
Authority elected to exercise the renewal provisions and complete a bid process at the end of the
renewal periods.
Packet Page -238-
7/9/2013 14.A.1 .
TABLE 6—CONCESSION FEES
A. Rental Cars
Commercial Terminal 10%
General Aviation Terminal 10%
Off Airport 10%
B. Vending 30.5%
C. Catering 10%/ 13%
D. Aircraft Detailing 10%/13%
E. Advertising Display Previous Year Enplanements
15% <100,000
20% 100,000—150,000
25% 150,001—200,000
30% 200,001-1,250,000
33% 1,250,001-1,500,000
36% >1,500,000
Effective 10/01/2013
Packet Page -239-
7/9/2013 14.A.1.
VIII. COMMERCIAL TRANSPORTATION
Commercial Transportation fees include Landing Fees and Joint Use in Common Fees.
Current rates are listed in Table 7.
A. Landing Fees
Landing fees are charged to all commercial air transportation companies, scheduled or non-
scheduled. Standard agreements are in place for all commercial operators.
The current established landing fee of$1.25 per 1,000 pounds of maximum gross landing weight
(MGLW)will assist in the costs of future improvements to the Commercial Terminal Public Areas.
Currently,Landing Fees are waived until 30 September 2013.
B. Joint Use in Common Fees
The Joint Use in Common area at the Commercial Terminal includes all public areas. This area is
13,672+/-square feet.
The allocation of the Joint Use in Common fee is based on an 80/20 formula. Eighty percent(80%)
of the fee is allocated to each airline based on their amount of enplanements as compared to the
total enplanements. Twenty percent (20%) of the fee is allocated evenly among each airline. The
Authority defines a signatory airline as one with an executed Commercial Terminal Agreement in
addition to an executed Commercial Air Transportation Use Agreement.
The current rate is$5.02 per square foot per annum.
Currently,Joint Use in Common Fees are waived until 30 September 2013.
C. Passenger Facility Charges (PFCs)
The Authority began collecting passenger facility charges effective 01 February of 1995, in
accordance with the Aviation Safety and Capacity Expansion Act of 1990 and 14 CFR, Part 158,
dated 29 May 1991. The Authority anticipated the need to expand the Commercial Terminal Apron
and also to purchase a passenger access lift to be used for handicapped passengers. The Authority
was approved to collect up to a total of$735,000 for both projects. The access lift was purchased
early in 1995 and the Commercial Terminal Apron was completed in 1997. An additional PFC
application was approved on 1 November 1999 for the purchase of Commute-A-Walks for the
Commercial Terminal. The purchase and installation of the Commute-A-Walks was completed in
August 2000. The Authority was approved to collect up to$250,000 for this project. The Authority
submitted an "Impose Only" PFC Application in October 2000 for the Rehabilitation of Taxiway
"B". The FAA approved this application on 30 November 2001. With the loss of consistent
scheduled air carrier service, the Authority with the approval of the FAA, stopped collection of the
PFCs in FY 2004.
Packet Page -240-
7/9/2013 14.A.1.
D. Air Service Incentive Program
Because we believe that our community is under served, both year-round and seasonally, the
Authority has implemented an Air Service Incentive Program. Scheduled air carriers providing a
minimum of twelve (12) months continuous service at Naples Municipal Airport to a major hub
with connecting service will receive: 1) a waiver of rent for counter and office space, 2) a waiver
of landing fees, 3) a waiver of security background investigation(CHRC)fees, and 4) negotiated
personnel support including above and below wing services.
Scheduled air carriers not providing continuous service to a major hub or not providing
connecting service will receive the same waiver of fees, however, personnel support will be
negotiated and based on availability of staff and equipment.
The Incentive Program does NOT include an exemption from Passenger Facility Charges, should
PFCs be reinstated. All air carriers will continue to be responsible for their security costs
associated with 14 CFR Part 1542/1544,including screening and baggage inspection.
Packet Page -241-
7/9/2013 14.A.1.
TABLE 7—COMMERCIAL AIR TRANSPORTATION
A. Landing Fees
$1.25 per 1,000#MGLW
B. Joint Use in Common Fee $5.02 per square foot per year
Allocated to each Signatory Airline based on:
Share of enplanements 80%
Evenly shared 20%
Landing Fees and Joint Use in Common Fees waived during Airline Incentive Program
C. Passenger Facility Charges suspended
Effective 10/01/2013
Packet Page -242-
7/9/2013 14.A.1 .
IX. RENTAL CAR FACILITIES
In March 2002, the Authority completed construction of a Rental Car Facility located in the south
quadrant, near the Commercial Terminal. This facility eliminates the multiple wash and fueling
sites and creates a single facility for these companies,therefore reducing exposure to environmental
liabilities. In addition to car washing and fueling equipment, a vehicular staging area and an
overflow parking area were constructed.
During early FY 2007, the Authority completed improvements in the General Aviation Terminal
for four (4) rental car counters and constructed a ready return lot near the General Aviation
Terminal. During FY 2009 through early FY 2010, a complete renovation of the General Aviation
Terminal was completed,including the rental car counter area.
Rates are listed in Table 8.
A. Fuel(Auto Gas)
The Authority established a cost plus formula. Rental car companies wishing to use the fueling
facility must have an approved on-airport or off-airport rental car agreement with the Authority.
B. Car Wash
The Authority established a per wash rate that includes cost associated with operating the wash
facility. This rate does not cover depreciation or damage repair. Individual car rental companies
will be billed for any damage caused by their company. If an individual company cannot be
identified,all rental car companies will share the cost equally.
C. Ready Return Parking
The 94 ready return parking spaces are located directly adjacent to the Commercial Terminal.
These spaces may be allocated annually based upon the volume and activity reported by the rental
car companies operating out of the Commercial Terminal for the previous year.
During early FY 2007, a new ready return parking lot with 50 parking spaces was completed. This
lot serves the rental car companies operating out of the General Aviation Terminal. The 15,800+/-
square foot area is leased at the North Quad land rate.
Each of the rental car companies operating out of the General Aviation Terminal are allotted two
(2) additional parking spaces located airside/landside adjacent to or in close proximity to the
General Aviation Terminal.
D. Overflow Parking—Commercial Terminal
A 168 space parking area was constructed as a part of the Rental Car Facility project. The 69,559
square foot area is leased at the South Quad land rate and allocated based upon the volume and
activity report for the previous year, or as otherwise determined by mutual agreement.
Packet Page-243-
7/9/2013 14.A.1.
E. Equipment Storage Units
Equipment storage units were constructed as part of the Rental Car Facility project. The units are
leased at the same rate as the storage units associated with T-hangars.
F. Customer Facility Charges (CFCs)
The cost of the Rental Car Facility is reimbursed to the Authority through Customer Facility
Charges collected by the rental car companies. The cost of the General Aviation Terminal Rental
Car Improvements (counters and ready return lot)will also be reimbursed to the Authority through
Customer Facility Charges. Both the on-and off-airport rental car companies are required to collect
$2.50 for each rental transaction day,up to a maximum of seven(7)days per rental.
Packet Page-244-
7/9/2013 14.A.1.
TABLE 8—RENTAL CAR FACILITY
A. Fuel(Auto Gas) Cost+ $0.25 per gallon
B. Car Wash $0.75 per wash
C. Ready Return Parking
Commercial Terminal $16.86 per space per month
General Aviation Terminal $12` per space per month
General Aviation Terminal—Airside/Landside $25.69 per space per month
D. Overflow Parking
Commercial Terminal . $0.402 per square foot per year
E. Equipment Storage Units $4.02 per square foot per year
F. Customer Facility Charges
$2.50 per day(max.7 days)
Effective 10/1/2013 .'
Packet Page-245-
7/9/2013 14.A.1 .
X. OTHER
Other fees include income from miscellaneous items, such as fees for faxes, copies, gate cards and
keys. Rates are listed on Table 9.
A. Faxes and Copies
The Authority charges customers for faxes at $1.00 per page for outgoing long distance faxes.
There is no charge for incoming faxes.
The Authority charges customers for copies. The established rate is$0.05 per copy.
These rates are comparable with rates charged in the local community by others providing these
services. These rates will cover the operating and maintenance costs of the fax machine and the
copier.
B. Tenant Badges
Every airfield lease tenant is issued up to two (2)badges at no charge to allow them access to their
hangar or other leasehold. These badges must be issued to the authorized individuals at the same
time. Additional or replacement badges for authorized individuals shall be purchased for a non-
refundable fee of $50.00 each. Each tenant/leaseholder must provide evidence of aircraft
ownership,partnership,club membership or spousal relationship.
C. Keys
Every tenant is issued two (2) keys at no charge to allow them access to their hangar or other
leasehold. Additional or replacement keys shall be purchased for a non-refundable fee of$20.00
each. Upon termination of a hangar lease, all keys issued to tenants will be returned to the
Authority. If all keys are not returned a charge of$40.00 for a lock change, tax included, will be
charged. If the tenant requests a lock change, there will be a charge of$40.00 for the lock change
and$20.00 per key,tax included.
D. Construction Badges
In accordance with Authority security procedures, the Authority issues construction badges to
individuals that have passed specific training and background checks and who will be in the
movement/non-movement area for construction projects or other work. This fee has been
established to cover personnel,equipment and materials costs.
E. Escort Fee
From time to time, tenants request Authority staff to escort their contractors, vendors, etc. to and
from their hangar. The Authority provides this service based on the availability of Authority
staff. This fee has been established to cover personnel and vehicle costs. Tenants should contact
the Duty Officer in advance to schedule this service.
Packet Page -246-
7/9/2013 14.A.1 .
F. Spill Cleanup Fee
The Authority maintains the necessary equipment and materials to respond immediately to fuel
spills on the airport. The customer is responsible for any costs associated with the cleanup of any
fuel spill due to the customer's operations or condition of the customer's aircraft. A flat fee will
be charged to the customers for fuel spills of five (5) gallons or less and for fuel spills of ten(10)
gallons or less. The customer will be charged the direct cost(materials, labor, disposal fee, etc.)
of spills greater than ten(10) gallons. This fee is based on historical cost.
G. Public Information Requests
The Authority adopted the copying charges as provided in the Florida Statutes as the established
rate for Public Information Requests. In addition, the Authority maintains the right to charge for
extensive staff time (15 minutes or more) to access and copy requested information. Copying
charges are exempt from sales tax.
H. Reimbursement of Legal Fees
Legal fees for documents prepared, modified, or reviewed by the Authority's legal counsel will be
reimbursed to the Authority by the initiating party, regardless of the outcome of the proposed
transaction.
I. Recovery Costs
In dealing with an aircraft incident or excursion from the runway, the Authority may charge for
recovery of costs of employees and equipment on an hourly basis and direct costs of outside
resources.
J. US Customs User Fees
The Authority opened a U.S. Customs and Border Patrol General Aviation Facility in November
2010. In order to recoup Authority borne expenses for this facility,the Authority established User
Fees for clearing customs based on the size of the aircraft. Customers wishing to clear customs
after-hour will be responsible for the overtime charges. This is a fixed amount per hour with a
minimum charge of 2 hours. Overtime hours include the Customs Officer's travel time to and from
the airport.
Galley refuse and garbage from international arriving aircraft is accepted at the Naples Municipal
Airport and must be disposed in accordance with federal regulations. A per aircraft fee has been
established for each aircraft requiring this service.
Packet Page-247-
7/9/2013 14.A.1.
TABLE 9—OTHER
A. Faxes and Copies
Faxes $1.00 per page
Copies $0.05 per page
B. Tenant Badges
Up to 2 Badges No Charge
Additional and Replacement Badges $50.00 per badge
C. Keys
First 2 Keys No Charge
Additional and Replacement Keys $20.00 per key
Lock Change $40.00 per change
D. Construction Badges
Administration Fee—Full ID $50.00 per badge
Administration Fee—Non-Photo $20.00 per badge
Replacement Badge $50.00 per badge
E. Escort Fee(1 flour Minimum) $50.00 per hour
F. Fuel Spill Cleanup
Up to 5 gallons $250.00
Over 5 gallons to 10 gallons $500.00
Over 10 gallons Direct Cost
G. Public Information Requests
Standard Copies—one sided $0.15 per page
Standard Copies—two sided $0.20 per page
Certified Copies $1.00 per page
Staff Cost Staff Time x Hourly Wage
Aerial Maps,Blue Prints and/or Cassette Tapes—based on sizes and current costs
H. Reimbursement for Legal Fees As invoiced by Authority Legal Counsel
I. Recovery Fees Time and materials
J. US Customs User Fees
Single Engine $50.00 per clearing
Twin Engine $100.00 per clearing
Turbo-Prop(SE of TE) $150.00 per clearing
Jet—Small(<42'wing) $200.00 per clearing
Jet—Medium(42'—57'wing) $300.00 per clearing
Jet—Large(>57'wing) $400.00 per clearing
After Hours/Overtime Fee $140.00 per hour(2 hour minimum)
International Garbage Fee $75.00 per aircraft
Effective 10/01/2013
Packet Page -248-
7/9/2013 14.A.1.
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,. .. HENDRY COUNTY ENGINEERING
*
j 6;+ 1 P.0.Box 2340.99 East Cowboy Way•LaBelle,FL 33975
Telephone: (863)675-5222 Fax: (863)674-2941
•
���►� •
Hendry County
'Sweet,Friendly...Country'
MEMORANDUM
June 24, 2013
Ms. Camden Smith,MPA
Executive Coordinator to Commissioner Henning
Board of County Commissioners
Re: LaBelle Airport
Hendry County, Florida
Dear Ms. Camden:
Hendry County owns two airports which are LaBelle Airport and Airgiades Airport. LaBelle
Airport is located in LaBelle and Airgiades Airport is located approximately 4.5-miles west of
Clewiston. The County does not have an Airport Authority and both airports fall under the
supervision of the Public Works Department. Both airports are uncontrolled airports and are self
serve in regards to fueling.
Hendry County has one employee based at LaBelle Airport which is Airport Manager Tommy
Vaughan. His salary, including benefits, is split between the two airports at the following ratio—
75% LaBelle Airport and 25% Airglades Airport. Mr. Vaughan staffs the airport Monday
through Friday from 8:00 am to 5:00 pm with a 1-hour break for lunch. If any issues arise after
hours he can be reached on his County issued mobile telephone.
In regards to LaBelle Airport, Mr. Vaughan handles issues such as the ordering of fuel,
coordinating repairs, t-hangar rentals, coordinating with FAA and FDOT, and assisting pilots
with any issues that may arise. Other departments within the County provide services or
assistance to LaBelle Airport when required or requested by the Airport Manager.
The Hendry County Road & Bridge Department mows the LaBelle Airport and addresses any
drainage maintenance issues that arise. All services rendered by Road & Bridge are billed to the
airport. The Hendry County Engineering Department provides coordination with FDOT and
FAA, assistance with any legal advertising, the preparation of minutes from advisory board
meetings, purchase orders, contracts, supplemental task authorizations, request for proposals
and/or qualifications and handling the grants. The Engineering Department also handles issues
that may arise while the Airport Manager is on vacation or out on sick leave. The Engineering
Department does not bill the Labelle Airport for any services rendered.
Other departments within administration provide services to LaBelle Airport and these services
are paid for via administrative fees that are assessed to LaBelle Airport. Such services are those
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provided by the County Administrator, the County Attorney, the Budget Director, the Human
Resources Director, and Facilities Maintenance. Facilities Maintenance provides custodial and
minor repair services to the terminal and t-hangars. All large repair items such as to the fuel
terminal, rotating beacon, or perimeter fencing are contracted out through vendors.
The County has an airport consultant URS which provides consulting services to Hendry County
via a 5-year contract that was issued based on a request for qualifications (RFQ)that was issued.
These services include, but are not limited to the design and permitting of various proposed
improvements, assistance with zoning issues that may affect the airport, assistance with grant
applications to the FAA, assistance with JACIP, and updates to the airport layout plan.
If you have any questions or comments on this memo, please do not hesitate to contact me
directly.
Sincerely,
R. Shane Parker,PE
Public Works Director
cc: Tommy Vaughan, LaBelle Airport Manager
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