Agenda 06/25/2013 Item #16D19/'1
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6/25/2013 16.D.19.
EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid (ITB) #12 -5976 "Golden Gate MSTU/MSTD Grounds
Maintenance" to Hannula Landscape & Irrigation Inc.
OBJECTIVE: To provide for on -going maintenance of landscaping and irrigation installed by the
Golden Gate Municipal Service Taxing Unit ( "MSTU") within its boundary.
CONSIDERATIONS: On March 19, 2013, the Purchasing Department sent out 656 notices for
Invitation to Bid (ITB) #12 -5976 "Golden Gate MSTU/MSTD Grounds Maintenance." Thirty eight (38)
companies downloaded the bid package. The County received five (5) bids on April 16, 2013, from the
following contractors: Hannula Landscape & Irrigation Inc., Florida Land Maintenance, Inc. d/b /a
Commercial Land Maintenance Inc., Caribbean Lawn & Garden of SW Naples FL Inc., Superior
Landscaping & Lawn Service, and Leo Jr. Lawn & Irrigation Services LLC. Caribbean Lawn and Leo Jr.
was deemed non - responsive in that the documentation submitted did not provide evidence of the five (5)
years minimum Maintenance of Traffic (MOT) required for the bid submittal.
Consistent with the MSTU's Advisory Committee's June 4, 2013 recommendation, staff is
recommending an award of base bid to the lowest, responsive and qualified bidder, to Hannula Landscape
& Irrigation Inc.
Contractor
Base Bid Amount
Hannula Landscape
$200,450.90
Florida Land Maintenance
$231,903.70
Caribbean Lavin
$259,577.30
Superior
$321,143.84
FISCAL IMPACT: Golden Gate MSTU Fund 153- 162521 other contractual has funds available for
on -going maintenance. Historically, actual maintenance contracting cost for previous fiscal years was
$140,000.00 for FY -12 and is estimated to spend $180,000 to close out current FY -13. For FY -13 there is
an increase for on -going maintenance cost due to the addition of landscape improvements to Hunter
Boulevard and Coronado Parkway as the installed landscaping has now matured and has past the initial
establishment period. It is anticipated that the on -going annual cost for maintenance under ITB #12 -5976
will be approximately $180,000.00 for the four (4) year term of and will be funded by the MSTU. The
estimated annual cost for on -going maintenance includes a 4% contingency for incidental maintenance
cost.
LEGAL CONSIDERATIONS: This item has been reviewed as to form and legality, and requires
majority vote for Board approval. —SRT
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
RECOMMENDATION: That the Board awards the base bid for Invitation to Bid (ITB) #12 -5976 to
Hannula Landscape & Irrigation Inc., and authorizes its Chairwoman to execute the attached contract
after final review by the County Attorney's Office.
� Prepared By: Darryl Richard, RLA, Project Manager, ATM Department
Packet Page -1052-
6/25/2013 16.D.19.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16. D. 16. D. 19.
Item Summary: Recommendation to award Invitation to Bid (ITB) #12 -5976 "Golden Gate
MSTU /MSTD Grounds Maintenance" to Hannula Landscape & Irrigation Inc.
Meeting Date: 6/25/2013
Prepared By
Name: RichardDarryl
Title: Project Manager,Alternative Transportation Modes
6/13/2013 9:20:39 AM
Submitted by
Title: Project Manager,Alternative Transportation Modes
Name: RichardDanyl
6/13/2013 9:20:41 AM
Approved By
Name: SotoCaroline
Title: Management/Budget Analyst,Transportation Administr
Date: 6/13/2013 10:02:03 AM
Name: AlonsoHailey
Title: Operations Analyst, Public Service Division
Date: 6/13/2013 10:17:53 AM
Name: MuckelCynthia
Title: Applications Analyst,Information Technology
Date: 6/13/2013 11:10:51 AM
Name: MuckelCynthia
Title: Applications Analyst,Information Technology
Date: 6/13/2013 11:12:27 AM
Name: MuckelCynthia
Packet Page -1053-
Title: Applications Analyst,Information Technology
Date: 6/13/2013 11:13:21 AM
Name: AlonsoHailey
Title: Operations Analyst, Public Service Division
Date: 6/13/2013 1:20:43 PM
Name: CummingsRhonda
Title: Contracts Specialist,Purchasing & General Services
Date: 6/13/2013 4:13:56 PM
Name: TeachScott
Title: Deputy County Attomey,County Attorney
Date: 6/14/2013 7:33:39 AM
Name: MuckelCynthia
Title: Applications Analyst,Information Technology
Date: 6/17/2013 9:27:26 AM
Name: MuckelCynthia
Title: Applications Analyst,Information Technology
Date: 6/17/2013 2:47:29 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 6/17/2013 3:22:50 PM
Name: IsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 6/17/2013 3:54:38 PM
Name: OchsLeo
Title: County Manager
Date: 6/17/2013 5:00:15 PM
Packet Page -1054-
6/25/2013 16.D.19.
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6/25/2013 16.D.19.
A G R E E M E N T 12-5976
for
Golden Gate MSTU /MSTD Grounds Maintenance
THIS AGREEMENT is made and entered into this day of ' 2013, by and
between the Board of County Commissioners for Collier County, Florida, a political subdivision of the
State of Florida (hereinafter referred to as the "County" or "Owner") and Hannula Landscaping and
Irrigation, Inc., authorized to do business in the State of Florida, whose business address is 28131
Quails Nest Lane, Bonita Springs, FL 34135 (hereinafter referred to as the "Contractor").
WITNESSETH:
COMMENCEMENT: The contract shall be for a one (1) year period, commencing on the date
of Notice to Proceed, or until such time as all outstanding Purchase Orders issued prior to the
expiration of the Agreement period have been completed. This contract shall have three (3)
additional, one (1) year renewals, renewable annually. The County Manager, or his designee,
may, at his discretion, extend the Agreement under all of the terms and conditions contained in
this Agreement for up to one hundred eighty (180) days. The County Manager, or his
designee, shall give the Contractor written notice of the County's intention to extend the
Agreement term not less than ten (10) days prior to the end of the Agreement term then in
effect.
2. STATEMENT OF WORK: The Contractor shall provide grounds maintenance services for
Golden Gate MSTU /MSTD for Collier County Government Alternative Transportation Modes
Department in accordance with the terms and conditions of Bid #12 -5976 and the Contractor's
proposal referred to herein and made an integral part of this agreement. Additional
landscaping projects or new installations outside of the routine maintenance may be required.
These new landscape projects may be quoted as a portion of this contract, or, a separate
solicitation may be issued.
This Agreement contains the entire understanding between the parties and any modifications
to this Agreement shall be mutually agreed upon in writing by the Contractor and the County
project manager or his designee, in compliance with the County Purchasing Policy and
Administrative Procedures in effect at the time such services are authorized.
3. THE CONTRACT SUM: The County shall pay the Contractor for the performance of this Work
pursuant to the bid prices offered by the Contractor in his response to ITB 12 -5976 or
subsequent quotes. Any County Agency may utilize the services offered under this contract,
provided sufficient funds are included in the budget(s).
4. NOTICES: All notices required or made pursuant to this Agreement to be given by the County
to the Contractor shall be made in writing and shall be delivered by hand, by fax, e-mail, or by
the United States Postal Service Department, first class mail service, postage prepaid,
addressed to the following Contractor's address of record:
Dale Hannula
Hannula Landscaping and Irrigation, Inc.
28131 Quails Nest Lane, Bonita Springs, FL 34135
(239) 992 -2210
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(239) 498 -6818 Fax
All notices required or made pursuant to this Agreement to
County shall be in writing and shall be delivered by hand,
Postal Service Department, first class mail service, postage
County's address of record:
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be given by the Contractor to the
by fax, e-mail, or by United States
prepaid, addressed to the following
Collier County Government Complex
Purchasing Department
3327 East Tamiami Trail
Naples, Florida 34112
Purchasing /General Services Director
Phone: 239 - 252 -8371
Fax: 239 -252 -6584
The Contractor and the County may change the above mailing address at any time upon giving
the other party written notification. All notices under this Service Agreement must be in writing.
5. NO PARTNERSHIP: Nothing herein contained shall create or be construed as creating a
partnership between the County and the Contractor or to constitute the Contractor as an agent of
the County.
6. PERMITS: LICENSES: TAXES: In compliance with Section 218.80, Florida Statutes, all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. Payment for all
such permits issued by the County shall be processed internally by the County. Contractor is not
responsible for paying for permits issued by Collier County, but is responsible for acquiring all
permits. Owner may require the Contractor to deliver internal budget transfer documents to
applicable Collier county agencies when the Contractor is acquiring permits.
All permits, fees and licenses necessary for the prosecution of the Work which are not issued by
Collier County shall be acquired and paid for by the Contractor. Contractor shall pay all sales,
consumer, use and other similar taxes associated with the Work or portions thereof, which are
applicable during the performance of the Work.
7. NO IMPROPER USE: The Contractor will not use, nor suffer or permit any person to use in any
manner whatsoever, county facilities for any improper, immoral or offensive purpose, or for any
purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation,
or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the
event of such violation by the Contractor or if the County or its authorized representative shall
deem any conduct on the part of the Contractor to be objectionable or improper, the County shall
have the right to suspend the Contract of the Contractor. Should the Contractor fail to correct any
such violation, conduct, or practice to the satisfaction of the County within twenty -four (24) hours
after receiving notice of such violation, conduct, or practice, such suspension to continue until the
violation is cured. The Contractor further agrees not to commence operation during the
suspension period until the violation has been corrected to the satisfaction of the County.
8. TERMINATION: Should the Contractor be found to have failed to perform his services in a
manner satisfactory to the County and requirements of this Agreement, the County may terminate
said Agreement for cause; further the County may terminate this Agreement for convenience with
a thirty (30) day written notice. The County shall be sole judge of non - performance.
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9. NO DISCRIMINATION: The Contractor agrees that there shall be no discrimination as to race,
sex, color, creed or national origin.
10. INSURANCE: The Contractor shall provide insurance as follows:
A. Commercial General Liability: Coverage shall have minimum limits of $2,000,000 Per
Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability.
This shall include Premises and Operations; Independent contractors; Products and
Completed Operations and Contractual Liability.
B. Business Auto Liability: Coverage shall have minimum limits of $2,000,000 Per
Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability.
This shall include Owned Vehicles, Hired and Non -Owned Vehicles and Employee Non -
Ownership.
C. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in
compliance with the applicable state and federal laws. The coverage must include Employers'
Liability with a minimum limit of $1,000,000 for each accident.
Special Requirements: Collier County Board of County Commissioners shall be listed as the
Certificate Holder and included as an Additional Insured on the Comprehensive General
Liability.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Contractor during the duration of this Agreement. Renewal certificates shall be
sent to the County ten (10) days prior to any expiration date. There shall be a thirty (30) day
notification to the County in the event of cancellation or modification of any stipulated
insurance coverage.
Contractor shall insure that all subcontractors comply with the same insurance requirements
that he is required to meet. The same Contractor shall provide County with certificates of
insurance meeting the required insurance provisions.
11. INDEMNIFICATION: To the maximum extent permitted by Florida law, the Contractor shall
indemnify and hold harmless Collier County, its officers and employees from any and all
liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees
and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally
wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the
performance of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may be available to
an indemnified party or person described in this paragraph. This section does not pertain to
any incident arising from the sole negligence of Collier County.
11.1 The duty to defend under this Article 11 is independent and separate from the duty to
indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor,
Owner and any indemnified party. The duty to defend arises immediately upon presentation of
a claim by any party and written notice of such claim being provided to Contractor.
Contractor's obligation to indemnify and defend under this Article 11 will survive the expiration
or earlier termination of this Agreement until it is determined by final judgment that an action
against the Owner or an indemnified party for the matter indemnified hereunder is fully and
finally barred by the applicable statute of limitations.
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12. PAYMENTS WITHHELD. Owner may decline to approve any invoice, or portions thereof,
because of defective or incomplete work, outstanding punchlist items, subsequently
discovered evidence or subsequent inspections. The Owner may nullify the whole or any part
^ of any approval for payment previously issued and Owner may withhold any payments
otherwise due Contractor under this Agreement or any other agreement between Owner and
Contractor, to such extent as may be necessary in the Owner's opinion to protect it from loss
because of: (a) defective Work not remedied; (b) third party claims failed or reasonable
evidence indicating probable fling of such claims; (c) failure of Contractor to make payment
properly to subcontractors or for labor, materials or equipment; (d) reasonable doubt that the
Work can be completed for the unpaid balance of the Contract Amount; (e) reasonable
indication that the Work will not be completed within the Contract Time; (f) unsatisfactory
prosecution of the Work by the Contractor; or (g) any other material breach of the Contract
Documents.
If any conditions described above are not remedied or removed, Owner may, after three (3)
days written notice, rectify the same at Contractor's expense.
13. SUBMITTALS AND SUBSTITUTIONS. Any substitution of products /materials from
specifications shall be approved in writing by Owner in advance.
14. CHANGES IN THE WORK. Owner shall have the right at any time during the progress of the
Work to increase or decrease the Work. Promptly after being notified of a change, Contractor
shall submit an itemized estimate of any cost or time increases or savings it foresees as a
result of the change. Except in an emergency endangering life or property, or as expressly set
forth herein, no addition or changes to the Work shall be made except upon written order of
Owner, and Owner shall not be liable to the Contractor for any increased compensation
without such written order. No officer, employee or agent of Owner is authorized to direct any
extra or changed work orally. Any modifications to this Contract shall be in compliance with the
County Purchasing Policy and Administrative Procedures in effect at the time such
modifications are authorized.
15. ADDITIONAL ITEMS /SERVICES.
Additional items and /or services may be added to this contract in accordance with the
Purchasing Policy.
16. COMPLIANCE WITH LAWS. Contractor agrees to comply, at its own expense, with all
federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements
applicable to the Project, including but not limited to those dealing with taxation, workers'
compensation, equal employment and safety (including, but not limited to, the Trench Safety
Act, Chapter 553, Florida Statutes). If Contractor observes that the Contract Documents are at
variance therewith, it shall promptly notify Owner in writing.
17. CLEAN UP. Contractor agrees to keep the Project site clean at all times of debris, rubbish
and waste materials arising out of the Work. At the completion of the Work, Contractor shall
remove all debris, rubbish and waste materials from and about the Project site, as well as all
tools, appliances, construction equipment and machinery and surplus materials, and shall
leave the Project site clean and ready for occupancy by Owner.
18. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without the
prior consent in writing of Owner. If Contractor does, with approval, assign this Agreement or
any part thereof, it shall require that its assignee be bound to it and to assume toward
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Contractor all of the obligations and responsibilities that Contractor has assumed toward
Owner.
19. WARRANTY. Vendor expressly warrants that the goods, materials and /or equipment covered ^
by this Agreement will conform to the requirements as specked, and will be of satisfactory
material and quality production, free from defects, and sufficient for the purpose intended.
Goods shall be delivered free from any security interest or other lien, encumbrance or claim of
any third party. Any services provided under this Agreement shall be provided in accordance
with generally accepted professional standards for the particular service. These warranties
shall survive inspection, acceptance, passage of title and payment by the County.
20. STANDARDS OF CONDUCT: PROJECT MANAGER, SUPERVISOR, EMPLOYEES. The
Contractor shall employ people to work on County projects who are neat, clean, well - groomed and
courteous. Subject to the American with Disabilities Act, Contractor shall supply competent
employees who are physically capable of performing their employment duties. The County may
require the Contractor to remove an employee it deems careless, incompetent, insubordinate or
otherwise objectionable and whose continued employment on Collier County projects is not in the
best interest of the County.
21. TESTS AND INSPECTIONS. If the Contract Documents or any codes, laws, ordinances, rules or
regulations of any public authority having jurisdiction over the Project requires any portion of the
Work to be specifically inspected, tested or approved, Contractor shall assume full responsibility
therefore, pay all costs in connection therewith and furnish to the Owner the required certificates
of inspection, testing or approval. All inspections, tests or approvals shall be performed in a
manner and by organizations acceptable to the Owner.
22. PROTECTION OF WORK.
A. Contractor shall fully protect the Work from loss or damage and shall bear the cost of any
such loss or damage until final payment has been made. If Contractor or anyone for whom
Contractor is legally liable is responsible for any loss or damage to the Work, or other work
or materials of Owner or Owner's separate contractors, Contractor shall be charged with
the same, and any monies necessary to replace such loss or damage shall be deducted
from any amounts due Contractor.
B. Contractor shall not load nor permit any part of any structure to be loaded in any manner
that will endanger the structure, nor shall Contractor subject any part of the Work or
adjacent property to stresses or pressures that will endanger it.
C. Contractor shall not disturb any benchmark established by the Owner with respect to the
Project. If Contractor, or its subcontractors, agents or anyone, for whom Contractor is
legally liable, disturbs the Owner's benchmarks, Contractor shall immediately notify Owner.
The Owner shall re- establish the benchmarks and Contractor shall be liable for all costs
incurred by Owner associated therewith.
23. EMERGENCIES. In the event of any emergency affecting the safety or protection of persons or
the Work or property at the Project site or adjacent thereto, Contractor, without special instruction
or authorization from Owner is obligated to act to prevent threatened damage, injury or loss.
Contractor shall give the Owner written notice within forty -eight (48) hours after the occurrence of
the emergency, if Contractor believes that any significant changes in the Work or variations from
the Contract Documents have been caused thereby.
A
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If the Owner determines that a change in the Contract Documents is required because of the
action taken in response to an emergency, a written Order shall be issued to document the
consequences of the changes or variations.
If Contractor fails to provide the forty-eight (48) hour written notice noted above, the Contractor
shall be deemed to have waived any right it otherwise may have had to seek an adjustment to
the Contract Amount or an extension to the Contract Time.
24. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of the County
by the Alternative Transportation Modes Department.
25. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the attached or
referenced component parts, all of which are as fully a part of the Agreement as if herein set out
verbatim, including: Contractor's Proposal, Insurance Certificate, ITB No. 12 -5976 any addenda,
etc, made or issued pursuant to this Agreement.
26. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer
or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any
County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics
Ordinance No. 2004 -05, and County Administrative Procedure 5311. Violation of this provision
may result in one or more of the following consequences: a. Prohibition by the individual, firm,
and /or any employee of the firm from contact with County staff for a specified period of time; b.
Prohibition by the individual and /or firm from doing business with the County for a specified period
of time, including but not limited to: submitting bids, RFP, and /or quotes; and, c. immediate
termination of any contract held by the individual and /or firm for cause.
27. SUBJECT TO APPROPRIATION. It is further understood and agreed, by and between the
parties herein that this Agreement is subject to appropriation by the Board of County
Commissioners.
28. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes associated
with the Work or portions thereof, which are applicable during the performance of the Work. No
markup shall be applied to sales tax.
29. IMMIGRATION LAW COMPLIANCE: By executing and entering into this agreement, the
Contractor is formally acknowledging without exception or stipulation that it is fully responsible for
complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8
U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended. Failure by the
Contractor to comply with the laws referenced herein shall constitute a breach of this agreement
and the County shall have the discretion to unilaterally terminate this agreement immediately.
30. VENUE: Any suit or action brought by either party to this Agreement against the other party
relating to or arising out of this Agreement must be brought in the appropriate federal or state
courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such
matters.
31. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES: Collier County encourages and
agrees to the successful proposer extending the pricing, terms and conditions of this solicitation or
resultant contract to other governmental entities at the discretion of the successful proposer.
32. AGREEMENT TERMS: If any portion of this Agreement is held to be void, invalid, or otherwise
unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect.
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33. SECURITY. If required, Contractor shall be responsible for the costs of providing background
checks by the Collier County Facilities Management Department for all employees that shall
provide services to the County under this Agreement. This may include, but not be limited to, ^
checking federal, state and local law enforcement records, including a state and FBI fingerprint
check, credit reports, education, residence and employment verifications and other related
records. Contractor shall be required to maintain records on each employee and make them
available to the County for at least four (4) years
34. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this
Agreement to resolve disputes between the parties, the parties shall make a good faith effort to
resolve any such disputes by negotiation. The negotiation shall be attended by representatives of
Contractor with full decision- making authority and by County's staff person who would make the
presentation of any settlement reached during negotiations to County for approval. Failing
resolution, and prior to the commencement of depositions in any litigation between the parties
arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation
before an agreed -upon Circuit Court Mediator certified by the State of Florida. The mediation
shall be attended by representatives of Contractor with full decision - making authority and by
County's staff person who would make the presentation of any settlement reached at mediation to
County's board for approval. Should either party fail to submit to mediation as required
hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla.
Statute.
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IN WITNESS WHEREOF, the Contractor and the County, have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date and year first above written.
ATTEST:
Dwight E. Brock, Clerk of Courts
By:
Dated:
(Seal)
First Witness
Type /Print Witness Name
Second Witness
Type /Print Witness Name
Approved as to form and
legality:
Assistant County Attorney
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
Georgia A. Hiller, Esq., Chairwoman
Hannula Landscaping and Irrigation, Inc.
Contractor
By:
Signature
Typed Signature
Title
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