Agenda 06/11/2013 Item #14A56/11/2013 14.A.5.
EXECUTIVE SUMMARY
Recommendation to direct the Airport Authority Executive Director to modify the
Immokalee and Everglades Airport operations by September 1, 2013 to enable the airports
to become self - sustained and for the Executive Director to bring back to the Board of
County Commissioners at the July 9, 2013 meeting an operations plan and financial report
for review to achieve the following: (1) staff reduction plan to reduce staff at the
Immokalee Regional Airport from 5 FTE to 1.5 FTE and to provide a written feasibility
analysis to reduce the Everglades Airport staff level to a .5 FTE; (2) Adopt an Immokalee
Regional Airport ramp fee of $25 in lieu of meeting a new fuel purchase minimum of 5
gallons for landing aircraft; (3) Adopt a single flowage fee for fuel regardless of volume or
fuel source; (4) Develop a pre -paid fuel card program to increase funds collected in
advance and establish an entirely self - service fuel program without need for staff. Develop
a pre -paid fuel card discount system based on purchase volumes; and (5) Partner with the
Immokalee Community Redevelopment Agency (CRA) by moving the CRA offices to the
Immokalee Regional Airport's management office and utilize CRA staff as airport
customer service support in lieu of rent to offset staff reductions.
OBJECTIVE: To increase revenue without compromising existing leases and /or customer
relationships. The continuing goal is to help the Immokalee and Everglades Airports to become
budget independent.
CONSIDERATIONS: Up to 1.5 FTE at Immokalee Regional Airport and .5 FTE at Everglades
Airport would be provide enough staff for basic maintenance, customer service and fuel
processing during normal business hours. At the June 11, 2013 meeting, the BCC will
reconsider May 28, 2013 agenda item 14B1, the Immokalee CRA offices lease. The new CRA
lease, as approved by the BCC on May 28, 2013, offered the Immokalee CRA an annual savings
of $25,033.68. By moving the Immokalee CRA offices to the Immokalee Regional Airport
offices, the CRA would increase its annual savings to $50,400.00. The goal is for the Immokalee
CRA support staff to be shared by the Immokalee Airport for customer service and airport fuel
purchases as necessary in cooperation with airport staff and the Airport Authority's Executive
Director.
Currently, the Immokalee Regional Airport has budgeted $284,402 for 5 FTE. The savings
calculated is based on keeping 1 to 2 FTE plus benefits encumbering no more than $129,000.
Modifying Immokalee Regional Airport fees to include a ramp fee will assist in increasing
variable revenue. During business hours, a staff member would assist with fuel financial
transactions and collect the ramp fees. Immokalee CRA staff could also assist with customer
service and purchases as needed with full time offices located in the Immokalee Regional Airport
management offices. These operational and fee changes allow the Authority to reduce
Immokalee Regional Airport costs.
Currently, one Immokalee Airport sub -tenant purchases 51 to 54 percent of fuel sold each year.
A pre -paid fuel card program with discounts associated with a $50,000 and $100,000 card would
naturally improve fuel sales. Without full fuel service, costs would automatically be reduced for
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6/11/2013 14.A.5.
those aircraft users currently paying for full service. A pre -paid fuel card program reduces the
staffing needs at the Immokalee Airport allowing the airport to function with up to 1.5 FTE's.
Pre -paid fuel cards could range from $250 to $100,000 with a graduated rate of discounts for the
$50,000 and $100,000 cards. The Immokalee Regional Airport already uses a credit card
payment system so not additional outfitting is required.
FISCAL IMPACT: Fiscal impact is in reducing staff at Everglades Airport, and a savings
between $155,000 and $200,000 with respect to Immokalee Regional Airport by reducing staff.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no
legal issues, and requires majority support for approval. -JAK.
RECOMMENDATION: That the Board of County Commissioners, acting as the Collier
County Airport Authority, directs the Airport Authority Executive Director to modify the
Immokalee and Everglades Airport operations by September 1, 2013 to enable the airports to
become self - sustained and for the Executive director to bring back to the Board of County
Commissioners at the July 9, 2013 meeting an operations plan and financial report for review to
achieve the following: (1) staff reduction plan to reduce staff at the Immokalee Regional Airport
from 5 FTE to 1.5 FTE and to provide a written feasibility analysis to reduce the Everglades
Airport staff level to a .5 FTE; (2) Adopt an Immokalee Regional Airport ramp fee of $25 in lieu
of meeting a new fuel purchase minimum of 5 gallons for landing aircraft; (3) Adopt a single
flowage fee for fuel regardless of volume or fuel source; (4) Develop a pre -paid fuel card
program to increase funds collected in advance and establish an entirely self - service fuel
program without need for staff. Develop a pre -paid fuel card discount system based on purchase
volumes; and (5) Partner with the Immokalee Community Redevelopment Agency (CRA) by
moving the CRA offices to the Immokalee Regional Airport's management office and utilize
CRA staff as airport customer service support in lieu of rent to offset staff reductions.
Prepared by: Commissioner Tom Henning, District 3
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6/11/2013 14.A.5.
COLLIER COUNTY
Board of County Commissioners
Item Number: 14.14.A.14.A.5.
Item Summary: Recommendation to direct the Airport Authority Executive Director to
modify the Immokalee and Everglades Airport operations by September 1, 2013 to enable the
airports to become self- sustained and for the Executive director to bring back to the Board of
County Commissioners at the July 9, 2013 meeting an operations plan and financial report for
review to achieve the following: (1) staff reduction plan to reduce staff at the Immokalee
Regional Airport from 5 FTE to 1.5 FTE and to provide a written feasibility analysis to reduce the
Everglades Airport staff level to a .5 FTE; (2) Adopt an Immokalee Regional Airport ramp fee of
$25 in lieu of meeting a new fuel purchase minimum of 5 gallons for landing aircraft; (3) Adopt
a single flowage fee for fuel regardless of volume or fuel source; (4) Develop a pre -paid fuel
card program to increase funds collected in advance and establish an entirely self- service fuel
program without need for staff. Develop a pre -paid fuel card discount system based on
purchase volumes; and (5) Partner with the Immokalee Community Redevelopment Agency
(CRA) by moving the CRA offices to the Immokalee Regional Airport's management office and
utilize CRA staff as airport customer service support in lieu of rent to offset staff reductions.
(Commissioner Henning)
Meeting Date: 6/11/2013
Prepared By
Name: SmithCamden
Title: Executive Aide to the BCC
6/4/2013 10:14:57 AM
Submitted by
Title: Executive Aide to the BCC
Name: SmithCamden
6/4/2013 10:15:00 AM
Approved By
Name: SheffieldMichael
Title: Manager- Business Operations, CMO
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Date: 6/4/2013 12:13:49 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 6/4/2013 12:46:29 PM
6/11/2013 14.A.5.
Name: GreenwaldRandy
Title: Management/Budget Analyst,Office of Management & B
Date: 6/4/2013 1:52:27 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 6/4/2013 3:43:17 PM
Name: SheffieldMichael
Title: Manager- Business Operations, CMO
Date: 6/4/2013 4:51:35 PM
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6/11/2013 14.A.5.
GovMax FY14 Immokalee Airport Burdened Salary Data
Position Number Incumbent
Job Titie Fund Center
FY'2014 Budgeted
Ff 2014 FTF
tai
.
1 54002032
192330 -395
543,142
1
150002035
192330 -495
532,361
1
154003BB3
192330 -495
S59,950
1
150017825 Vacant
Maintenance Worker 192330 -495
543,142
1
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6/11/2013 14.A.5.
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners (BCC), acting in its capacity as the
Community Redevelopment Agency (CRA), approve the relocation of the Immokalee CRA Office,
authorize giving notice to the CRA's current landlord of its intent not to renew the existing lease
agreement, approve entering into a lease agreement for office space with the Southwest Florida
Workforce Development Board, Inc., and authorize the CRA Chair to sign the attached lease
agreement with an annual CRA rent expenditure of not -to- exceed $21,766.32. (750 South Fifth
Street, Immokalee).
OBJECTIVE: To obtain BCC approval to relocate the Immokalee CRA office and to approve entering
into a lease agreement for office space with the Southwest Florida Workforce Development Board, Inc., a
Florida not - for -profit corporation.
CONSIDERATIONS: The Immokalee CRA currently occupies 3938 square feet of office space at 1320
North 150' Street in Immokalee under a lease Agreement with Barron Collier Partnership, LLLP, which
terminates on July 14, 2013. That space is used to operate the CRA, Immokalee Municipal Services
Taxing Unit (MSTU) and Immokalee Business Development Center (IBDC) totaling four staff members.
On January 22, 2013, agenda item 10(F), the BCC voted unanimously to allow the IBDC to work towards
separating from the CRA and becoming a not - for - profit entity. Once that occurs, the CRA's staff will
total three persons; greatly reducing the CRA's space requirements.
After careful review of available office rental space in Immokalee, staff identified a rental location that
would meet the CRA and MSTU's future needs. The Southwest Florida Workforce Development
( "SFWD ") Board is offering the CRA 760 square feet of office space at its facility located at 750 South
Fifth Street in Immokalee. That location offers an adequate amount of space in a professional setting and
is located in a building that offers a reception area and two on -site conference rooms. The office will cost
the CRA far less than its current location and will save the CRA approximately $25,033.68 in annual
overhead expenses. Illustrated below is a side -by -side cost comparison of the existing and proposed
facility's annual cost.
Annual Expenditure
Current Office Space
Proposed Office Space
Base Rent
$36,000
$21,766.32
Janitorial Services
$4,920
Included
Water
Included
Included
Sewer
Included
Included
Solid Waste
Included
Included
Electric
$4,200
Included
Alarm System Monitoring
$1,680
Included
Comcast Internet & Phone
$3,600 1
$3,600
Total:
$50,400.00 1
$25,366.32
Difference:
$25,033.68'
IWhile the current Landlord offered to cut the annual rent at the present location by half to $18,000.00,
the CRA will still save $7,033.68 by relocating to the SFWD location.
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6/11/2013 14.A.5.
If the BCC approves the CRA's relocation to the SFWD office space, the move will be handled by the
County's Facilities Management Department.
FISCAL IMPACT: Sufficient funds exist in the FY2013 CRA Budget. Fiscal impact associated with
this recommendation is in the amount of $24,166.32 per year will be paid by CRA Fund 186- 138324.
CONSISTENCY WITH GROWTH MANAGEMENT PLAN: This move will allow CRA staff to
continue furthering the programs and projects within the budgetary and policy guidance and directives of
the BCC acting as the CRA Board in furtherance of Policy 4.2 of the Future Land Use Element of the
Growth Management Plan which reads as follows:
"The Immokalee Area Master Plan addresses conservation, future land use, population, recreation,
transportation, housing, and the local economy. Major purposes of the Master Plan are coordination of
land uses and transportation planning, redevelopment or renewal of blighted areas, and the promotion of
economic development."
ADVISORY BOARD RECOMMENDATION: By unanimous vote, during the regular meeting of the
Immokalee Local Redevelopment Advisory Board on March 20, 2013, the Advisory Board voted to
approve a recommendation to the BCC, acting as the CRA, to relocate the Immokalee CRA to 750 South
Fifth Street, Immokalee, FL.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office, is
approved as to form and legality, and requires a majority vote for approval. -SRT
RECOMMENDATION: Recommendation that the Board of County Commissioners (BCC), acting in
its capacity as the Community Redevelopment Agency (CRA), approve the relocation of the Immokalee
CRA Office, authorize giving notice to the CRA's current landlord of its intent not to renew the existing
lease agreement, approve entering into a lease agreement for office space with the Southwest Florida
Workforce Development Board, Inc., and authorize the Chairwoman to sign the attached lease agreement
with an annual CRA rent expenditure of not -to- exceed $21,766.32.
Prepared By:
Bradley Muckel, Interim Director, Immokalee CRA
Attachments:
1. Lease Agreement
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