Agenda 05/13/2013 Item #16D135/14/2013 16.D.13.
EXECUTIVE SUMMARY
Recommendation to approve an after - the -fact amendment between Collier County and the Area
Agency on Aging for Southwest Florida, Inc. d /b /a Senior Choices of Southwest Florida (Senior
Choices) and budget amendment that reflects a decrease of grant funding in the amount of $1,689
in the Nutritional Services Incentive Program (NSIP) for FY 2012/2013.
OBJECTIVE: To continue providing meals to the frail and elderly in our community.
CONSIDERATIONS: In January 2008, the Housing and Human Services Department, Services for
Seniors program, received approval from the Board to begin administering the Senior Nutrition Program.
The program in Collier County is partially funded through the Federal Nutritional Services Incentive
Program (NSIP) and currently consists of congregate meal sites in East Naples, Golden Gate, Goodlette
Arms senior apartments and the Roberts Center in Immokalee. Home delivered meals are also provided
to the frail, home bound, elderly through this grant program.
The current NSIP agreement for FY 2012/13 in the amount of $35,146.00 was approved by the Board on
December 11, 2012, item 16.D.14. The amendment decreases the total contract funding from $35,146.00
to $33,457.00. In order to decrease the funding for FY 2012/13, an amendment in the amount of
$1,689.00 and the corresponding budget amendment must be approved by the Board of County
Commissioners.
The amendment was received from Senior Choices on April 16, 2013 and was required to be returned
within 30 days. This amendment is being presented after - the -fact because it was not received by County
Staff in time to meet the agenda submittal deadline for the April 23, 2013 Board meeting. In addition it
could not be routed for the Chairwoman's signature until after the May 14, 2013 Board meeting. In order
to remain in compliance with the terms of the grant and to continue to provide much needed services to
the County's elderly, it was necessary to execute the amendment prior to the regularly scheduled Board
meeting.
Consequently, pursuant to Resolution No. 2010 -122 and CMA 5330, Steve Carnell, Interim
Administrator, is authorized to sign the contract amendment. Collier County as the lead agency is
responsible to address its senior's needs and to manage the spending authority for the NSIP program.
FISCAL IMPACT: A budget amendment is necessary to reduce the current NSIP allocation by
$1,689.00. NSIP funds are located in Human Services Grant Fund (707), Project 33245. No match is
required.
LEGAL CONSIDERATIONS: This is a standard form amendment provided by the Area Agency on
Aging for Southwest Florida, Inc. d/b /a Senior Choices of Southwest Florida. This item is legally
sufficient and requires a majority vote. — JBW
GROWTH MANAGEMENT: There is no growth management impact from this recommendation.
RECOMMENDATIONS: That the Board approve an after - the -fact amendment and attestation statement
between Collier County and the Area Agency on Aging for Southwest Florida, Inc. d/b /a Senior Choices
of Southwest Florida and authorize the corresponding budget amendment to decrease grant funding in the
amount of $1,689 for the Nutritional Services Incentive Program (NSIP) for FY 2012/2013.
Prepared by: Lisa N. Carr, Grants Coordinator, Housing Human and Veteran Services
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.13.
Item Summary: Recommendation to approve an after - the -fact amendment between
Collier County and the Area Agency on Aging for Southwest Florida, Inc. d /b /a Senior Choices of
Southwest Florida (Senior Choices) and budget amendment that reflects a decrease of grant
funding in the amount of $1,689 in the Nutritional Services Incentive Program (NSIP) for FY
2012/2013.
Meeting Date: 5/14/2013
Prepared By
Name: CarrLisa
Title: SHIP Program Coordinator
4/23/2013 4:18:22 PM
Approved By
Name: DeSearJacquelyn
Title: Accountant,Housing, Human & Veteran Services
Date: 4/30/2013 11:47:06 AM
Name: AlonsoHailey
Title: Operations Analyst, Public Service Division
Date: 4/30/2013 4:55:57 PM
Name: MagonGeoffrey
Title: Grants Coordinator
Date: 4/30/2013 4:59:27 PM
Name: GrantKimberley
Title: Interim Director, HHVS
Date: 4/30/2013 5:11:14 PM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 5/1/2013 2:25:01 PM
Name: AckermanMaria
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Title: Senior Accountant, Grants
Date: 5/1/2013 4:02:36 PM
Name: CarnellSteve
Title: Director - Purchasing /General Services,Purchasing
Date: 5/1/2013 5:04:34 PM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 5/2/2013 11:27:28 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 5/2/2013 2:06:27 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 5/2/2013 5:32:02 PM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 5/6/2013 9:53:18 AM
Name: OchsLeo
Title: County Manager
Date: 5/6/2013 4:28:47 PM
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ATTACHMENT 003
AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA, INC.
DBA SENIOR CHOICES OF SOUTHWEST FLORIDA
NUTRITION SERVICES INCENTIVE PROGRAM
This AMENDMENT, entered into by the Area Agency on Aging for Southwest Florida, Inc. dba Senior Choices of
Southwest Florida ( "Agency ") and Collier County Board of County commissioners, ( "Contractor "), amends contract
NSIP 203.13.
The purpose of this amendment is to decrease the contract amount by $1,689.00 and decrease the level of services
accordingly. This amendment changes total contract funding from $35,146.00 to $33,457.00.
Additionally, this amendment (1) revises section 4 of the Standard contract, (2) revises ATTACHMENT I, SECTION
III METHOD OF PAYMENT; AND (3) revises ATTACHMENT III Exhibit 1.
The purpose of this amendment is to amend the following contract sections (Paragraphs and Attachments).
STANDARD CONTRACT:
(1) Revises section 4.
CONTRACT ATTACHMENTS:
(1) Revise ATTACHMENT I, SECTION III METHOD OF PAYMENT; and
(2) Revise ATTACHMENT III Exhibit 1.
Line denotes completion of above summary
4. Contract Amount
The Agency agrees to pay for contracted services according to the terms and conditions of this contract in an
amount not to exceed $33,457.00, or the rate schedule, subject to the availability of funds. Any costs or services
paid for under any other contract or from any other source are not eligible for payment under this contract.
CONTRACT ATTACHMENTS:
(1) ATTACHMENT I, SECTION III METHOD OF PAYMENT is hereby replaced with the revised Attachment and
attached hereto.
(2) ATTACHMENT III Exhibit 1 is hereby replaced with the revised Attachment and attached hereto.
This amendment shall be effective on April 11, 2013. All provisions in the agreement and any attachments thereto in
conflict with this amendment shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in the
agreement.
This amendment and all of its attachments are hereby made a part of this agreement.
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ATTACHMENT 003 11413u
IN WITNESS WHEREOF, the Parties hereto have caused this 4 page amendment to be executed by their officials there
unto duly authorized.
Contractor: COLLIER COUNTY BOARD OF
COUNTY COMNHSSIONERS
SIGNED BY:
NAME: Stephen Y. Carnell
AREA AGENCY ON AGING FOR SOUTHWEST
FLORIDA, INC. DBA SENIOR CHOICES OF
SOUTHWEST FLORIDA
SIGNED BY:
NAME: RONALD LUCCHINO, PhD
TITLE: Interim Public Services Administrator TITLE: BOARD PRESIDENT
DATE: April 18, 20, 2013 DATE:
Federal Tax ID: 59- 6000558
Fiscal Year Ending Date: 9/30
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ATTACHMENT 002
SECTION III: METHOD OF PAYMENT
3.1 GENERAL STATEMENT OF METHOD OF PAYMENT
5/14/2013 16.D.13.
NSIP 357, 358.13.002
ATTACHMENT I
This is a fixed rate contract. The Agency shall make payment to the Contractor for provision of services up to a
maximum number of units of service and at the prospective rate stated below:_
Service to be Provided
Unit of Service
Unit Rate
Eligible Congregate and
Home Delivered Meals
1 unit = 1 meal
$.72
The prospective rate is based on the estimated OAA grant award.
COLLIER
Service to be Provided
Unit of
Service
Unit Rate
Maximum
Units
Allocation
Eligible Congregate and
Home Delivered Meals
1 unit=
$0.72
46,468
$ 33,457
(Under OAA and ARRA)
1 meal
ATTACHMENT III
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ATTACHMENT 002 NSIP 357, 358.13.002
EXHIBIT 1
1. FEDERAL RESOURCES AWARDED TO THE SUBRECIPIENT PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:"
PROGRAM TITLE
FUNDING SOURCE
CFDA
AMOUNT
Nutrition Services Incentive Program
Older Americans Act
93.053
$33,457.00
TOTAL FEDERAL AWARD
$33,457.00
TOTAL FEDERAL AWARD
$33,457.00
COLLIER
PROGRAM TITLE
FUNDING SOURCE
CFDA
AMOUNT
Nutrition Services Incentive Program
Older Americans Act
93.053
$33,457.00
TOTAL FEDERAL AWARD
$33,457.00
4
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Attestation Statement
Agreement/Contract Number NSIP 203.13
Amendment Number 003
1, Stephen Y. Carnell —, attest that no changes or revisions have been made to the
(Recipient/Contractor representative)
content of the above referenced agreement/contract or amendment between the Area Agency on Aging for
Southwest Florida dba as Senior Choices of Southwest Florida and
Collier County Board of Commissioners
(Signature of RecipientlContractor name)
The only exception to this statement would be for changes in page formatting, due to the differences in
electronic data processing media, which has no affect on the agreement/contract content.
. GO
Signature of Recipient/Contractor representative
Stephen Y. Carnell, Interim Administrator
Collier County Public Services Division
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Date
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