Agenda 05/13/2013 Item #16D125/14/2013 16.D.12.
EXECUTIVE SUMMARY
Recommendation to approve Change Order #5 in the amount of $26,991.55 and a time extension to
Contract #12 -5878, Radio Road East MSTU Landscape & Irrigation Project, for Hannula
Landscape and Irrigation, Inc., and approve the required budget amendment.
OBJECTIVE: To complete the installation of landscape and irrigation in medians on Radio Road East
and to amend the budget.
CONSIDERATIONS: On May 22, 2012, the Board awarded Contract 12 -5878 to Hannula Landscape
and Irrigation, Inc. ( "Hannula "), in the amount of $467,914.63. Since the commencement of
construction, on July 18, 2012, there have been four (4) previous changes to Contract 12 -5878, which has
added 301 days to the contract and $36,452.70 (7.79 %) making the revised contract total $504,367.33.
The Board's Approval of Change Order 95 is necessary because the total cumulative change is 13.56%
and the Purchasing Policy mandates that the Board approve any change order over 10 %. Change order #5
adds an alternative irrigation system for watering plant materials — because the original specified
Motorola irrigation controller is non - functional. Staff is currently working with Motorola Corporation to
resolve the issues related to the operation of the controller; however, there is an immediate need to
provide water for the project using an alternative irrigation system controller (manufactured by Hunter
Industries) so that the plant materials installed do not die from lack of water. The labor for installation of
the alternative irrigation controller, at a cost of $1,759.00, is per- negotiated unit pricing with the
contractor; and materials supplied by the county through direct purchase, in order to avoid contractor
mark -up. In the absence of the alternative irrigation control system the cost for hand - watering the project
is estimated at $368.00 per day, or approximately $8,000 for one month (the plant materials require
almost daily watering upon initial planting). To avoid this excessive cost, the project manager is directing
Hannula to install the alternative irrigation control system so the project is irrigated without the need for
costly hand - watering.
Also included in this Change Order is the installation of percolation drain holes to allow water to drain at
the minimum specification rate of 2 inches per hour and prevent water from being trapped in the holes
dug for trees. Each hole dug was tested to ensure that they met the percolation specifications. Prior to bid
award it was known that drain holes may be necessary and an alternate was included and quoted at $280
each for a 6 ft. deep drain hole. Through on -site investigation and negotiation with the contractor the
specification recommended for modification to 4 ft. depth for each drain hole at a rate of $98.00 per hole.
There were a total of 81 drain holes required for the project so with the modification of depth and cost
reduction per hole the increase was $7,938.00 (a savings of $14,742.00 below the quoted cost for 6 ft.
deep hole).
Approval of this Change Order will further increase the cost of the project by $26,991.55 and add an
additional 46 calendar days to the project.
Summary of Changes:
1. Percolation Drain Hole installation: Reason for this change is to ensure that percolation rate
of 2 inches per hour is achieved for all tree plantings. Unit cost is negotiated based on modified
specification for 4 ft. dept rather than 6 ft. depth. If change is not done trees will drown in holes
in which they are planted due to soil conditions not allowing proper percolation.
Net Change: $7,938.00. Net days added: 26 Days
2. Irrigation System quantity adjustments: Change is necessary in order to make necessary field
adjustments to quantities of existing bid line items using unit cost identified in the bid. If change
is not done the quantities of material would not be sufficient to match actual field conditions.
Net Change: $9,919.30 Net days added: 0 Days (zero days)
Packet Page -3281-
5/14/2013 16.D.12.
3. Median 439 irrigation conduit extension: The conduits found as installed by others uurmg ine
roadway construction were found to be too short in that they did not extend beyond the pavers
installed at the end of the median 439. If this change is not done the conduit would not allow for
continuation of the irrigation system into adjoining median #40.
Net Change: $450.15 Net days added: 0 Days (zero days)
4. Installation of alternate irrigation control system: The alternate irrigation control system is
necessary in order to provide for watering of plant materials without manual hand watering. The
cost of hand watering was found to outweigh the cost for installation of an alternative control
system. The cost associated is a negotiated labor cost per each item provided by the county for
installation by Hannula Landscape.
Net Change: $1,759.00 Net days added: 20 Days
5. Plant material adjustments: There was discovered certain utility conflicts which required
swapping out large Royal Palm trees to smaller Buccaneer Palms near existing water - lines. If
change is not done the original Royal Palm planting would potentially damage the water -line.
Net Change: $2,492.00 Net days added: 0 Days (zero days)
6. Crushed shell installation: During construction it was noted by the contractor that certain
portions of the medians measured to be a greater distance from curb -to -curb. This variance in the
actual field conditions versus original plans which were based on original roadway engineering
survey resulted in an additional quantity of crushed shell being used to cover the planting beds
and also additional stakes to implement the design. If this change is not done there would not be
sufficient quantity of crushed shell to cover planting beds. Cost factors are based on bid unit cost
and negotiated unit cost for additional stakes.
Net Change: $2,639.10 Net days added: 0 Days'(zero days)
7. Contractor's Bond Increase: Adjustment of the contractors bonding is necessary to comply
with terms of contract bonding requirements. Bond increase is evaluated in terms of Lump Sum
in terms of a percentage of the overall project value.
Net Change: $594.00 Net days added: n/a
8. Maintenance of Traffic (MOT) Increase: Adjustment of the contractors bonding maintenance
of traffic for the added 46 days per this change proposal is necessary to provide for maintenance
of traffic throughout the duration of the project. The cost associated with the increase is
evaluated in terms of the provision of MOT on a daily basis for an additional 46 calendar days.
Net Chanae: $1,200.00 Net days added: n/a
FISCAL IMPACT: At the end of FY 2012 unexpended funds for the Radio Road East MSTU
Landscape project, in the amount of $67,600, were swept into Fund (166) carry - forward. Funds for the
requested change order are not presently budgeted but are available within Fund (166) carryforward. The
required budget amendment will appropriate carry forward in the amount of $67,600, increase the project
budget by $41,600 and place the balance of $10,900 in reserves.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's
Office, is legally sufficient for Board action and only requires a majority vote for approval —SRT.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
RECOMMENDATION: That the Board of County Commissioners approve Change Order 45 to
Contract #12 -5878 for Hannula Landscape and Irrigation, Inc., in the amount of $26,991.55, authorize a
time extension of 46 additional calendar days and approve the required budget amendment.
Prepared By: Darryl Richard, RLA, Project Manager, ATM Department
Attachments: (1) Change Order; (2) Change Modification Form
Packet Page -3282-
5/14/2013 16.D.12.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16. D. 16. D. 12.
Item Summary: Recommendation to approve Change Order #5 in the amount of
$26,991.55 and time extension to Contract #12 -5878 Radio Road East MSTU Landscape &
Irrigation Project for Hannula Landscape and Irrigation, Inc. and approve budget amendments.
Meeting Date: 5/14/2013
Prepared By
Approved By
Name: CummingsRhonda
Title: Contracts Specialist,Purchasing & General Services
Date: 4/25/2013 1.1:17:15 AM
Name: CummingsRhonda
Title: Contracts Specialist,Purchasing & General Services
Date: 4/25/2013 11:17:55 AM
Name: ArnoldMichelle
Title: Director - Alt Transportation Modes,Alternative Tr
Date: 4/25/2013 11:32:51 AM
Name: AlonsoHailey
Title: Operations Analyst, Public Service Division
Date: 4/25/2013 2:07:18 PM
Name: SotoCaroline
Title: Management/Budget Analyst,Transportation Administr
Date: 4/25/2013 4:20:35 PM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 4/26/2013 6:32:58 AM
Name: CarnellSteve
Title: Director - Purchasing /General Services,Purchasing
Packet Page -3283-
Date: 4/26/2013 8:49:54 AM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 4/30/2013 9:57:39 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 4/30/2013 2:42:16 PM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 4/30/2013 4:38:58 PM
Name: OchsLeo
Title: County Manager
Date: 5/2/2013 4:14:58 PM
Packet Page -3284-
5/14/2013 16.D.12.
CHANGE ORDER
CHANGE NO.5 five
TO: Hannula Landscape & Irrigation Inc.
Attn: Dale Hannula, Owner
28131 Quails Nest Lane
Bonita Springs, FL 34135
DATE: April 18, 2013
5/14/2013 16.D.12.
CONTRACT NO. 12 -5878
BCC Date: .4/z 2 210/;L-
Agenda Item: // &
PROJECT NAME: Radio Road East MSTU Landscape & Irrigation Proiect
PROJECT NO.: PO 450 0136845
Under our AGREEMENT dated May 22. 2012
You hereby are authorized and directed to make the following change(s) in accordance with
terms and conditions of the Agreement:
INSTALLATION OF DRAIN HOLES TO ENSURE PERCOLATION
Description of Change: The installation of percolation drain holes was determined to be necessary in
order to ensure proper percolation in planted areas. The project specifications called for minimum
percolation rate of 2 inches per hour. Onsite inspection of each hole dug for trees indicated that a
percolation hole was required to be dug for 81 tree plantings.
Reason for Change: It is necessary for the plant health that percolation rate of 2 inches per hour be
achieved at the time of planting of all tree plant materials. Failure to ensure proper percolation rate
will result in the root -ball drowning in the hole it's planted within.
Cost Factor Evaluation: The cost of each percolation drain at $98.00 for a 4 ft. depth (48 ") and 8
inch diameter is considered to be acceptable and achieves the desired 2 inch per hour percolation rate.
Field investigations resulted in some modification to the specifications to allow for a reduced depth of
installation for each drain to be 4 ft. versus the original specification of 6 ft depth. This adjustment
resulted in a reduction in unit cost for percolation drain installation.
ADD NEW TASK ITEM #85
Description: Tree Sumps 8" diameter by 48" depth;
Qty. 81 x $98.00 Ea = $7,938.00
NET CHANGE PERCOLATION DRAIN INSTALLATION: $7,938.00
Days added for Percolation Drain installation: 26 Days added
IRRIGATION SYSTEM ADJUSTMENTS
Ge'
Packet Page -3285-
5/14/2013 16.D.12.
Description of Change: Adjustment in quantities for irrigation material installation is due to value
added changes, added irrigation coverage for trees, and reduction in the number of quick coupler
valves.
Reason for Change: One Additional irrigation valve is added to the irrigation system to cover an
additional zone for irrigation to provide better coverage, additional bubblers are added to trees for
better control of the amount of water applied to tree plantings.
Cost Factor Evaluation: The unit cost for each item adjusted is per the bid unit cost.
INCREASE EXISTING TASK ITEM #59
Description: Hunter 1.5" Electric Solenoid Valve;
Qty. 1 x $370.00 Ea =
$370.00
INCREASE EXISTING TASK ITEM 060
Description: Hunter 1.0" Electric Solenoid Valve;
Qty. 1 x $330.00 Ea =
$330.00
INCREASE EXISTING TASK ITEM #64
Description: Green Reflective Pavement Markers;
Qty. 4 x $46.50 Ea =
$186.00
INCREASE EXISTING TASK ITEM #63
Description: Toro 0-2 GPM Adjustable Flow;
Qty. 114 x $74 .00 Ea =
$8,436.00
INCREASE EXISTING TASK ITEM #88
Description: Add Bubblers for Gumbo Limbo Trees & Royal Palms;
Qty. 82 x $10.65 Ea =
$873.30
DECREASE EXISTING TASK ITEM #57
Description: Quick Coupling Valves;
Qty. - 2 x $138.00 Ea = - $(276.00)
NET CHANGE IRRIGATION ADJUSTMENTS: $9,919,30
MEDIAN #39 IRRIGATION CONDUITS
Description of Change: An extension to the PVC conduit at median #39 was required due to the fact
that the existing irrigation conduit did not extend beyond installed pavers at the median tip.
Reason for Change: Conduit in medians is required to extend beyond any installed pavers so that the
maintenance contractor can make any necessary repairs to the irrigation line without removing the
pavers.
Cost Factor Evaluation: The cost factor identified as $22.71 per each linear foot for 8 inch material
is found acceptable. The cost factor identified as $7.30 per each linear foot for 4 inch material is found
to be acceptable. The negotiated unit cost identified is added to the bid per the change.
ADD NEW TASK ITEM #86
-- -� Packet Page -3286-
5/14/2013 16.D.12.
Description: 8" 1120 -1220 Sch 80 PVC Solvent;
Qty. 15 x $22.71 LF = $340.65
ADD NEW TASK ITEM #87
Description: 4" 1120 -1220 Sch 80 PVC Solvent;
Qty. 15 x$730 LF = $109.50
NET CHANGE MEDIAN #39 CONDUIT: $450.15
ALTERNATE IRRIGATION SYSTEM INSTALLATION
Description of Change: An alternate irrigation control system was found to be necessary in that the
original specified Motorola Irrigation Control system had been found to not function due to reasons
which are currently under review and are currently being resolver-
Reason for Change: A properly functioning irrigation control system is necessary in order to ensure
plant material health. The non - function of the installed Motorola Control system resulted in the
requirement to install an alternative irrigation control system.
Cost Factor Evaluation: The cost factors involved with this change are for installation cost only.
The cost factors are negotiated unit cost and lump sum. Each item is evaluated in terms of necessary
labor and misc. material required for the installation of the material provided by county.
ADD NEW TASK ITEM #89
Description: Installation only: I -Core 6- Station Controller Plastic (material supply By County);
Qty. 1 x $293.00 Lump Sum (LS)= $293.00
ADD NEW TASK ITEM #90
Description: Installation only: I -Core 6- Station Modules (material supply By County);
Qty. 3 x $86.00 Ea = $258.00
ADD NEW TASK ITEM #91
Description: Installation only: XCH 800 Hybrid 8- Station Outdoor (material supply By County);
Qty. 3 x $113.00 Ea = $339.00
ADD NEW TASK MM #92
Description: Installation only: XCH 1200 Hybrid 12- Station Outdoor (material supply By County);
Qty. 2 x $127.00 Ea = $254.00
ADD NEW TASK ITEM #93
Description: Installation only: Solar Panel Kits For XC Hybrid Controllers (material supply By
County);
Qty. 5 x $69.00 Ea =
$345.00
ADD NEW TASK ITEM #94
Description: Installation only: Concrete Banjo Posts (material supply By County);
Qty. 6 x $45.00 Ea = $270.00
NET CHANGE
ALTERNATE IRRIGATION CONTROL SYSTEM: $1,759.00
Packet Page -3287-
5/14/2013 16.D.12.
Days added for Alternate Irrigation Control System Installation: 20 days added
PLANT MATERIAL ADJUSTMENTS
Description of Change: Certain tree plantings are required to be adjusted due to utility conflicts
found after commencement of construction.
Reason for Change: In coordination with Public Utilities Department the location of existing water
Imes were determined in the field and certain trees (Royal Palms) were determined to have root balls
which were too large to be located in the original specified areas. The Royal Palms were removed
from the project in the identified areas and smaller Buccaneer Palms were specified
Cost Factor Evaluation: The cost factors are based on existing bid unit cost.
DECREASE EXISTING TASK ITEM #6
Description: Royal Palms;
Qty. - 4 x $267.00 Ea = - $(1,068.00)
INCREASE EXISTING TASK ITEM #5
Description: Buccaneer Palms;
Qty. 8 x $445.00 Ea $3,560.00
NET CHANGE
PLANT MATERIAL ADJUSTMENTS: 52,492.00
CHANGES TO CRUSHED SHELL INSTALLATION
Description of Change: During construction it was noted that certain median areas were wider than
the original plans had indicated. These areas were determined to require additional crushed shell
material. Also during installation the quantity of stakes for the border of the crushed shell was
increased as a value added item in that the original quantity (in contract) had not been sufficient to
provide for a smooth curve in the border material.
Reason for Change: To provide for additional crushed shell to cover the actual square footage of on-
site conditions. Added quantity of stakes to ensure a smooth curve boarder for all crushed shell areas.
Cost Factor Evaluation: The cost factors are based on existing bid unit cost and negotiated unit cost
to be added to contract.
INCREASE EXISTING TASK ITEM #25
Description Crushed Shell Washed;
Qty. 36 x $56.55 Ton = $2,035.80
ADD NEW TASK ITEM #97
Description: Terrace Board Stakes In Brown (20- Pack);
Qty. 30 x $20.11 Ea = $603.30
NET CHANGE CRUSHED SHELL INSTALLATION: 52,639.10
BOND INCREASE AND MOT INCREASE
Packet Page -3288-
5/14/2013 16. D.12. -
ADD NEW TASK ITEM #95
Description: Bond Increase;
Qty. 1 x $594.00 Lump Sum (LS) _ $594.00
ADD NEW TASK ITEM #96
Description: Extend MOT;
Qty- 1 x $1,200.00 Lump Sum (LS) _ $1,200.00
NET CHANGE BOND & MOT INCREASE: $1,794.00
NET DAYS ADDED TO CONTRACT: 46 DAYS
NET CHANGE TO CONTRACT: $26,99155
FOR THE Additive Sum of $26,991.55 (twenty six thousand nine hundred ninety one dollars and
fivety five cents)
Original Agreement Amount
$467.914.63
Sum of Previous Changes
$36,452.70
_-
This Change Order add
$26,991.55
Present Agreement Amount
$531.358.88
The time for completion shall be increased by 46 calendar days due to this Change Order.
Accordingly, the Contract Time is now 347 calendar days. The substantial completion date is June 30.
2013 and the final completion date is June 30, 2013: Your acceptance of this Change Order shall
constitute a modification- to our Agreement and will be performed subject to all the same terms and
conditions as contained in our Agreement indicated above, as fully as if the same were repeated in this
acceptance. The adjustment, if any, to the Agreement shall - constitute a full and final settlement of any
and all claims of the Contractor arising out of or related to the change set forth herein, including claims
for impact and delay costs.
IN WITNESS WHEREOF, the Contractor and the County have each, respectively, by an authorized person or
agent, hereunder set their hands and seals on the date(s) indicated below.
Packet Page -3289-
5/14/2013 16.D.12.
ATTEST: BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By: By:
Dwight E. Brock Clerk Georgia A. Miler, Esq., Chairwoman
DESIGN PROFESSIONAL:
Urban Green Studio
B%
Dayan+en�-r►c4J.-<)wr1fdr, Triiicipal Darryl Richard. RLA. MSTU, Project Manner
CONTRACTOR
Hannula Landscape &' Irrigation Inc. DEPARTMENT DIRECTOR
Bv�
Daie Hannula- Ommerllrincipa! Michelle Edwards Arnold, ATM Department
Approved as to form and DIVISION ADMINISTRATOR
Legal sufficiency:
St6e Carrtell. Public Services Division
PROCUREMENT STRATEGIST
Scott R. Teach
Deputy County Attorney "'v J',L-
'4VL
Rhonsia Cummings, Purchasing
Packet Page -3290-
5/14/2013 16.D.12.
Purchasing Department
Change Modification Form
❑ Work Order Modification
Contract #: 12-
Change #: 05 (five)
PO/Work Order #:
Project Name: Radio Road East
5878
$ 3,337 -'
4500136845
MSTU Landscaping & Irri ation Project
Project #:
Project Manager: Darryl
Department: ATM Dept.
Contractor /Firm Name: Hannula
4500136845
Richard
13.56%
Landscape & Irrigation Inc.
Original Contract/Work Order Amount
, „61
_J645V
Original BCC Approval Date; Agenda item #
Current BCC Approved Amount
$ 3,337 -'
"� _'r” 's.
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
�'_!SM6 741A.
SAP Contract Expiration Date (Master)
Dollar Amount of this Change':
® Change task(s)
13.56%
Total Change from Original Amount
Revised Contract/Work Order Total
$531,358.88
5.35%
Change from Current BCC Approved Amount
Cumulative Changes
$63,444.25
5.351/o
Change from Current Amount
planted areas. The project specifications called for minimum percolation rate of 2 inches per hour. Onsite
inspection of each hole dug for trees indicated that a percolation hole was required to be dug for 81 tree
plantings. The design consultant in pre - design investigation tested perculation rates and it was .discovered that
there may be a need to install perculation drain holes. As a result an alternate was added to the bid for
�.: Completion Datetuan of the TaslE(s)auge;nxlttonalt+izthe Dharike
.. _.,
Original completion date:
Last approved completion date:
Revised completion date (includes this
01/14/13
05/15/13
change): 06 /30/13
Number of days added: 46 days
Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval DR _ (this box must be initialed by Project Manager)
Add new task(s)
® Change task(s)
Delete task(s)
Other (specify): Add time to
contract
1. Provide a detailed and specific explanation of the requested change(s) to the task(s) and/or the additional
days added:
INSTALLATION OF DRAIN HOLES TO ENSURE PERCOLATION
Description of Change: The installation of percolation drain holes is necessary to ensure proper percolation in
planted areas. The project specifications called for minimum percolation rate of 2 inches per hour. Onsite
inspection of each hole dug for trees indicated that a percolation hole was required to be dug for 81 tree
plantings. The design consultant in pre - design investigation tested perculation rates and it was .discovered that
there may be a need to install perculation drain holes. As a result an alternate was added to the bid for
installation of drain holes at 6' depth. Upon further field investigation after bid award, it was found that a 4'
depth would be sufficient. Negotiations with contractor resulted in a savings of $14,742.00
Reason for Change: It is necessary for the plant health that percolation rate of 2 inches per hour be achieved
at the time of planting of all tree plant materials. Failure to ensure proper percolation rate will result in the
root -ball drowning -in the hole it's planted within.
Cost Factor Evaluation: The cost of each percolation drain at $98.00 for a 4 ft. depth (48 ") and 8 inch
diameter is considered to be acceptable and achieves the desired 2 inch per hour percolation rate. Field
investigations resulted in some modification to the specifications to allow for a reduced depth of installation
for each drain to be 4 ft. versus the original specification of 6 ft. depth. This adjustment resulted in a reduction
in unit cost for percolation drain installation.
ADD NEW TASK ITEM #85
Description: Tree Sumps 8" diameter by 48" depth;
Revised 5.16.12 Packet Page -3291-
Qty. 81 x $98.00 Ea = - $7.9M 5/14/2013 16.D.12.
NET CHANGE PERCOLATION DRAIN INSTALLATION: $7,938.00
Days added for Percolation Drain Installation: 26 Days added
IRRIGATION SYSTEM ADJUSTMENTS
Description of Change: Adjustment in quantities for irrigation material installation is due to value added
changes, added irrigation coverage for trees, and reduction in the number of quick coupler valves.
Reason for Change: One Additional irrigation valve is added to the irrigation system to cover an additional
zone for irrigation to provide better coverage, additional bubblers are added to trees for better control of the
amount of water applied to tree plantings.
Cost Factor Evaluation: The unit cost for each item adjusted is per the bid unit cost.
INCREASE EXISTING TASK ITEM #59
Description: Hunter 1.5" Electric Solenoid Valve;
Qty. 1 x $370.00 Ea = $370.00
INCREASE EXISTING TASK ITEM #60
Description: Hunter 1.0" Electric Solenoid Valve;
Qty. 1 x $330.00 Ea = $330.00
INCREASE EXISTING TASK ITEM #64
Description: Green Reflective Pavement Markers;
Qty. 4 x $46.50 Ea = $186.00
INCREASE EXISTING TASK ITEM #63
Description: Toro 0 -2 GPM Adjustable Flow;
Qty. 114 x $74.00 Ea = $8,436.00
INCREASE EXISTING TASK ITEM #88
Description: Add Bubblers for Gumbo Limbo Trees & Royal Palms;
Qty. 82 x $10.65 Ea= $873.30
DECREASE EXISTING TASK ITEM #57
Description: Quick Coupling Valves;
Qty. - 2 x $138.00 Ea = $(276.00)
NET CHANGE IRRIGATION ADJUSTMENTS: $9,919.30
MEDIAN #39 IRRIGATION CONDUITS
Description of Change: An extension to the PVC conduit at median #39 was required due to the fact that the
existing irrigation conduit did not extend beyond installed pavers at the median tip.
Reason for Change: Conduit, in medians is required to extend beyond any installed pavers so that the
maintenance contractor can mke any necessary repairs to the irrigation line without removing the pavers.
Cost Factor Evaluation: The cost factor identified as $22.71 per each linear foot for 8 inch material is found
acceptable. The cost factor identified as $7.30 per each linear foot for 4 inch material is found to be
Revised 5.16.12
Packet Page -3292-
acceptable. The negotiated unit cost identified is added to the bid per the change. 5/14/2013 16.0.12.
ADD NEW TASK ITEM #86
Description: 8" 1120 -1220 Sch 80 PVC Solvent;
Qty. 15 x $22.71 LF =
$340.65
ADD NEW TASK ITEM #87
Description: 4" 1120 -1220 Sch 80 PVC Solvent;
Qty. 15 x $7.30 LF = $109.50
NET CHANGE MEDIAN #39 CONDUIT: $450.15
ALTERNATE IRRIGATION SYSTEM INSTALLATION
Description of Change: An alternate irrigation control system was found to be necessary in that the original
specified Motorola Irrigation Control system had been found to not function due to reasons which are currently
under review and are currently being resolved. The Alternate Irrigation Control system manufactured by
Hunter Industries was provided to the contractor through a direct purchase order.
Reason for Change: A properly functioning irrigation control system is necessary in order to ensure plant
material health. The non - function of the installed Motorola Control system resulted in the requirement to
install an alternative irrigation control system.
Cost Factor Evaluation: The cost factors involved with this change are for installation cost only. The cost
factors are negotiated unit cost and lump sum. Each item is evaluated in terms of necessary labor and misc.
material required for the installation of the material provided by county.
ADD NEW TASK ITEM #89
Description: Installation only: I -Core 6- Station Controller Plastic (material supply By County);
Qty. 1 x $293.00 Lump Sum (LS)= $293.00
ADD NEW TASK ITEM #90
Description: Installation only: I -Core 6- Station Modules (material supply By County);
Qty. 3 x $86.00 Ea = $258.00
ADD NEW TASK ITEM 991
Description: Installation only: XCH 800 Hybrid 8- Station Outdoor (material supply By County);
Qty. 3 x $113.00 Ea = $339.00
ADD NEW TASK ITEM #92
Description: Installation only: XCH 1200 Hybrid 12- Station Outdoor (material supply By County);
Qty. 2 x $127.00 Ea = $254.00
ADD NEW TASK ITEM #93
Description: Installation only: Solar Panel Kits For XC Hybrid Controllers (material supply By County);
Qty. 5 x $69.00 Ea = $345.00
ADD NEW TASK ITEM #94
Description: Installation only: Concrete Banjo Posts (material supply By County);
Qty. 6 x $45.00 Ea = $270.00
NET CHANGE
Revised 5.16.12 Packet Page - 3293 -
ALTERNATE IRRIGATION CONTROL SYSTEM: $1,759.00 5/14/2013 16.D.12.
Days added for Alternate Irrigation Control System Installation: 20 days added
PLANT MATERIAL ADJUSTMENTS
Description of Change: Certain tree plantings are required to be adjusted due to utility conflicts found after
commencement of construction.
Reason for Change: In coordination with Public Utilities Department the location of existing water lines
were determined in the field and certain trees (Royal Palms) were determined to have root balls which were
too large to be located in the original specified areas. The Royal Palms were removed from the project in the
identified areas and smaller Buccaneer Palms were specified.
Cost Factor Evaluation: The cost factors are based on existing bid unit cost.
DECREASE EXISTING TASK ITEM #6
Description: Royal Palms;
Qty. - 4 x $267.,00 Ea = $(1,068.00)
INCREASE EXISTING TASK ITEM #5
Description: Buccaneer Palms;
Qty. 8 x $445.00 Ea = $3,560.00
NET CHANGE
PLANT MATERIAL ADJUSTMENTS: $2,492.00
CHANGES TO CRUSHED SHELL INSTALLATION
Description of Change: During construction it was noted that certain median areas were wider than the
original plans had indicated. These areas were determined to require additional crushed shell material. Also
during installation the quantity of stakes for the border of the crushed shell was increased as a value added
item in that the original quantity (in contract) had not been sufficient to provide for a smooth curve in the
border material.
Reason for Change: To provide for additional crushed shell to cover the actual square footage of on -site
conditions. Added quantity of stakes to ensure a smooth curve boarder for all crushed shell areas.
Cost Factor Evaluation: The cost factors are based on, existing bid unit cost and negotiated unit cost to be
added to contract.
INCREASE EXISTING TASK ITEM #25
Description: Crushed Shell Washed;
Qty. 36 x $56.55 Ton:
ADD NEW TASK ITEM #97
Description: Terrace Board Stakes In Brown (20- Pack);
Qty. 30 x $20.11 Ea =
NET CHANGE CRUSHED SHELL INSTALLATION:
BOND INCREASE AND
Revised 5.16.12
Packet Page -3294-
$2,035.80
$603.30
$2,639.10
�w
5/14/2013 16.D.12.
ADD NEW TASK ITEM #95
Description: Bond Increase;
Qty. 1 x $594.00 Lump Sum (LS) _ $594.00
ADD NEW TASK ITEM #96
Description: Extend MOT;
Qty. 1 x $1,200.00 Lump Sum (LS) _ $1.200.00
NET CHANGE BOND & MOT INCREASE: $1,794.00
NET DAYS ADDED TO CONTRACT: 46 DAYS
NET CHANGE TO CONTRACT: $26,991.55
2. Provide detailed rationale for the requested change:
The installation of percolation drain holes is recommended to ensure that a percolation rate of 2 inches
per hour is obtained so that plant material health is not negatively impacted by the existing soil condition.
Percolation drain holes are priced based on actual field conditions. The irrigation system adjustments are
both value added and quantity adjustment based on existing bid unit cost.
Median #39 conduit extension is necessary to ensure that the irrigation system conduit is in place for
future expansion into median #40. The unit cost is negotiated and deemed to be industry standard rates
for this type of installation.
The installation of the alternate irrigation control system was determined to be necessary in that once the
trees were already planted it was found that the Motorola control system did not function. In order to
provide essential water to the planted trees it was necessary to install an alternative irrigation control
system.
Plant material adjustments are related to changes due to utility lines found to be in conflict with proposed
plantings. Staff in coordination with Public Utilities determined that the use of smaller size palm trees
would resolve the noted conflicts.
The change in quantity related to the installation of crushed shell material is determined to be a result of
variations in the actual median widths versus the original data provided for the project. The actual
quantity of material provided is verified by contractor's delivery tickets. Added stakes are valued added
for visual effect in that a smooth line is more desirable than a ridged sharp edge for the borders of
crushed shell areas. The smooth edge could only be achieved with installation of additional stakes
beyond original contract.
3. Provide explanation why change was not anticipated in original scope of work:
The percolation rate of the soil varies and therefore it would be impossible to determine if installation of
percolation drain holes would be required fora given quantity of trees. The project bid did include an
alternate for the drain hole installation and staff negotiated a decrease in price for drain hole installation
based on actual field conditions.
Utility conflicts found would not be known prior to construction as the actual verification of utility location
occurs by the contractor as investigative soft digs are performed. Public Utilities was very helpful in
assisting with verification of utlity line locations and making recommendations for alternative plantings.
stments for crushed shell is related to the actual field conditions which varied from the
Revised 5..16.12 Packet Page -3295-
original data provided from the roadway engineering project drawings. A `re- survey' 5/14/2013 16. D.12.
beyond the scope of the original project and not a wise use of the limited funds avail..,..
4. Describe the impact if this change is not processed:
A certain portion of the trees planted would die due to the percolation rate not meeting the horticultural standard of 2
inches per hour. Also, the irrigation system would not function as the alternative control system would not be
installated resulting in cost prohibitive hand watering of all plant materials. There would be conflicts with trees and
the existing water -line found in coordination with Public Utilities. And there would be insufficient quantity of crushed
shell to cover the areas called out for crushed shell due to variations in median width.
"y3e.f4Cbai�ge•Allcificaton
Cbangerggest+d . ;
1. Planned / Elective
2. Unforeseen
3. Quantity price rice ads
justment
Owner
conditions /circumstance
Design Professional
4. Correction of errors
.5. Value added
6. Schedule adjustment
Approved b :
Cbangerggest+d . ;
Name and TitleA!(ry!,Richard MSTU Project Manger
if
Contractor /Consultant
Owner
Using Department
Design Professional
Regulatory Agency (specify): Other (specify): Radio Road East
MSTU Advisory Committee
Purchasing Professional Participated in Negotiation of Change / Modification: ❑ Yes 0 No
Approved b :
Date:
/
Name and TitleA!(ry!,Richard MSTU Project Manger
if
Reviewed
Date:
Procuremen rategist's Name: Rhonda Cummings
Revised 5.16.12
INSIA
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