Agenda 04/23/2013 Item #16E74/23/2013 16.E.7.
EXECUTIVE SUMMARY
Recommendation to approve the assumption of Contract 08 -5009 from SIRE
Technologies, Inc., a division of AlphaCorp ( "AlphaCorp ") to Hyland Software,
Inc. ( "Hyland ") for Enterprise Content Management Software Solution.
OBJECTIVE: That the Board of County Commissioners approves the assumption of a contract
from the original parry SIRE Technologies, Inc. to Hyland Software, Inc.
CONSIDERATIONS: The original Contract 08 -5009 was approved by the Board on July 22,
2008 as Agenda Item 16.E.4. The agreement was by and between Collier County and SIRE
Technologies, Inc. The services provided under this contract include the County's agenda,
document management, and electronic plan submission systems.
Subsequently, Hyland purchased the assets of AlphaCorp on August 29, 2012 and County staff
was made aware on February 4, 2013 of the asset purchase. Following the Procurement
Administration Procedures, staff has acquired the necessary documents from Hyland which have
been reviewed and approved by the County Attorney.
FISCAL IMPACT: There is no fiscal impact.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
LEGAL CONSIDERATIONS: The County Attorney has reviewed this item which is legally
sufficient and requires a majority vote for Board approval. - JAK
RECOMMENDATION: That the Board of County Commissioners approves and authorizes
the Chairman to sign an Assumption Agreement relating
Zn
to Contract 08 -5009 for Enterprise
Content Management Software Solution from AlphaCorp to Hyland and allows the payment of
any invoices that may have been held since the date of the asset purchase.
PREPARED BY: Diana DeLeon, CPPB, Contracts Technician, Purchasing Department
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4/23/2013 16.E.7.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.7.
Item Summary: Recommendation to approve the assumption of Contract 08 -5009 from
SIRE Technologies, Inc., a division of AlphaCorp ( "AlphaCorp ") to Hyland Software, Inc.
( "Hyland ") for Enterprise Content Management Software Solution.
Meeting Date: 4/23/2013
Prepared By
Name: DeLeonDiana
Title: Contracts Technician, Purchasing
4/5/2013 3:02:45 PM
Submitted by
Title: Contracts Technician, Purchasing
Name: DeLeonDiana
4/5/2013 3:02:46 PM
Approved By
Name: pochopinpat
Title: Administrative Assistant,Facilities Management
Date: 4/8/2013 8:51:54 AM
Name: DeLeonDiana
Title: Contracts Technician, Purchasing
Date: 4/9/2013 8:15:57 AM
Name: WardKelsey
Title: Manager - Contracts Administration,Purchasing & Ge
Date: 4/9/2013 9:37:11 AM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 4/9/2013 11:40:38 AM
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Name: KlatzkowJeff
Title: County Attorney
Date: 4/10/2013 2:36:57 PM
Name: PriceLen
Title: Administrator, Administrative Services
Date: 4/10/2013 4:44:26 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 4/11/2013 8:42:27 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 4/11/2013 11:28:42 AM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senlor,OffiCe of Manag
Date: 4/11/2013 11:50:52 AM
Name: OchsLeo
Title: County Manager
Date: 4/12/2013 11:53:53 AM
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4/23/2013 16.E.7.
4/23/2013 16.E.7.
ASSUMPTION AGREEMENT
This Assumption Agreement is made and entered into as of
2013, by and between Hyland Software, Inc., an Ohio corporation ( "Hyland ") and Collier
County, a political subdivision of the State of Florida ( "Collier County ").
WHEREAS, on July 22, 2008, Collier County entered into Contract 08 -5009 with SIRE
Technologies, Inc., a division of AlphaCorp, a Utah corporation ( "AlphaCorp ") for Enterprise
Content Management Software Solution, a copy of which is attached hereto, together with
Change Order #1 dated October 2, 2009, Change Order #2 dated May 27, 2011, and any
extensions thereto, as Exhibit A, hereinafter collectively referred to as "Agreement;" and
WHEREAS, Hyland hereby represents to Collier County that by virtue of an asset
purchase agreement Hyland is the successor in interest to AlphaCorp in relation to the
Agreement; and
WHEREAS, the parties wish to formalize Hyland's assumption of rights and obligations
under the Agreement effective as of the date first above written.
NOW THEREFORE, IN CONSIDERATION of the mutual promises in this Assumption
Agreement, and for other good and valuable consideration, the receipt and sufficiency of which
are acknowledged by the parties, it is agreed as follows:
1. Hyland accepts and assumes all rights, duties, benefits, and obligations of the
Consultant under the Agreement, including all existing and future obligations to pay and perform
under the Agreement.
2. Except as expressly stated, no further supplements to, or modifications of, the
Agreement are contemplated by the parties.
3. Notice required under the Agreement to be sent to Consultant shall be directed to:
CONSULTANT:
Hyland Software, Inc.
28500 Clemens Road
Westlake, Ohio 44145
Phone: 440 - 788 -5000; Fax:
Attention:
4. Collier County hereby consents to Hyland's assumption of the Agreement. No
waivers of performance or extensions of time to perform are granted or authorized. Collier
County will treat Hyland as the Consultant for all purposes under the Agreement.
1
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IN WITNESS WHEREOF, the undersigned have executed and delivered this Assumption
Agreement effective as of the date first above written.
FOR COLLIER COUNTY:
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA
By:
Deputy Clerk GEORGIA A. HILLER, ESQ.
CHAIRWOMAN
FOR HYLAND SOFTWARE, INC.:
By: v/
Wi (signature)
Print Name / Title-"
n(print nname)
Witness (signature)
s L.,ISaI
(print name)
to
and legal
By: - -i
Jeffrey
County
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E. -MIBIT A
A G R EE MEN TOS-5009
for
Enterprise Content Management Software Solution
THIS AGREEMENT, made and entered into on this _22nd_ day of —.July 2008,
by and between SIRE Technologies, Inc, authorized to do business in the State of Florida,
whose business address is 3676 W. California Avenue, Unit 13100, Salt Lake City, Utah 84104,
hereinafter called the "Consultant" and Collier County, a political subdivision of the State of
Florida, Collier County, Naples, hereinafter called the "County ":
WITNESSETH:
1. COMMENCEMENT. This Agreement shall commence after receipt of the Notice to
Proceed, in the form of a letter from the Project Manager. This Agreement shall be for a
one (1) year period from the Notice to Proceed date.
The County may, at its discretion and with the consent of the Consultant, renew the
Agreement under all of the terms and conditions contained in this Agreement for four
(4) additional one (1) year periods. The County shall give the Consultant written notice
of the County's intention to extend the Agreement term not less than ten (10) days prior
to the end of the Agreement term then in effect.
2. STATEMENT OF WORK. The Consultant shall provide Enterprise Content
Management Software and implementation services in accordance with the terms and
conditions of RFP #08 -5009 and the Consultant's proposal, as negotiated, referred to
herein and made an integral part of this agreement. This Agreement contains the entire
understanding between the parties and any modifications to this Agreement shall be
mutually agreed upon in writing by the Consultant and the County Project Manager or
his designee, in compliance with the County Purchasing Policy and Administrative
Procedures in effect at the time.such services are authorized.
3. THE CONTRACT SUM. The County shall pay the Consultant for the performance of
this Agreement an estimated maximum amount of two hundred thirty -two thousand
seven hundred twenty -seven dollars ($232,727.00), based on the prices set forth in
Exhibit A, pursuant to the Payment Schedule attached-as Exhibit B, subject to Change
Orders as approved in advance by the County in writing. Payment will be made upon
receipt of a proper invoice and upon approval by the Project Manager. or his designee,
and in compliance: with Chapter 218, Florida Statutes, otherwise known as the "Local
Government Prompt Payment Act ". Consultant shall not invoice more often than every
thirty (30) days. The contract sum is broken down as follows:
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Initial Software Cost: $159,635.00
Initial Maintenance Cost: $ 31,828.00
Consulting Services Cost: $ 24,480.00
Training $12,384.00
Travel Reimbursement Estimate: $ 4,400.00
4. NOTICES. All notices from the County to the Consultant shall be deemed duly served
if mailed or faxed to the Consultant at the following Address:
SIRE Technologies, Inc.
3676 W. California Avenue, Unit B100
Salt Lake City, Utah 84104
Attention: Jim Painter
Telephone: 801- 997 -8608
Facsimile: 801 -977 -875
All Notices from the Consultant to the County shall be deemed duly served if mailed or
faxed to the County to:
Collier County Government Center
Purchasing Department - Purchasing Building
3301.Tamiami Trail, East
Naples; Florida 34112
Attention: Steve Carnell, Purchasing /GS Director
Telephone: 239 - 252 -8371
Facsimile: 239 -252 -6584
The Consultant and the County may change the above mailing address at any time
upon giving the other party written notification. All notices under this Agreement
must be in writing.
5. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating
a partnership between the County and the Consultant or to constitute the Consultant as
an agent of the County.
6. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits
necessary for the prosecution of the Work shall be obtained by the Consultant. Payment
for all such permits issued by the County shall be processed internally by the County.
All non - County permits necessary for the prosecution of the Work shall be procured
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and paid for by the Consultant. The Consultant shall also be solely responsible for
payment of any and all taxes levied on the Consultant. In addition, the Consultant shall
comply with all rules, regulations and laws of Collier County, the State of Florida, or the
U. S. Government now in force or hereafter adopted. The Consultant agrees to comply
with all laws governing the responsibility of an employer with respect to persons
employed by the Consultant.
7. NO IMPROPER USE. The Consultant will not use, nor suffer or permit any person to
use in any. manner whatsoever, County facilities for any improper, immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of any governmental rule or regulation now in
effect or hereafter enacted or adopted. In the event of such violation by the Consultant
or if the County or its authorized representative shall deem any conduct on the part of
the Consultant to be objectionable or improper, the County shall have the right to
suspend the contract of the Consultant. Should the Consultant fail to correct any such
violation, conduct, or practice to the satisfaction of the County within twenty -four (24)
hours after receiving notice of such violation, conduct, or practice, such suspension to
continue until the violation is cured. The Consultant further agrees not to commence
operation during the suspension period until the violation has been corrected to the
satisfaction of the County.
8. TERMINATION. Should the Consultant be found to have failed to perform his
services in accordance with the Consultant's submission to the County, as per this
Agreement, the County may terminate immediately for cause, further the county may
terminate for convenience with thirty (30) days written notice.
9. NO DISCRIMINATION. The Consultant agrees that there shall be no discrimination
as to race, sex, color, creed or national origin.
10. INSURANCE. The Consultant shall provide insurance as follows:
A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000
Per Occurrence, Combined Single Limit for .Bodily Injury. Liability and Property
Damage Liability. This shall. include Premises and Operations; Independent
Consultants; Products and Completed Operations and Contractual Liability.
B. Business Auto Liability: Coverage shall have minimum limits of $300,000 Per
Occurrence, Combined Single Limit for Bodily Injury Liability and Property
Damage Liability. This shall include: Owned Vehicles, Hired and Non -Owned
Vehicles and Employee Non - Ownership.
C. Workers' Compensation: Insurance covering all employees meeting Statutory .
Limits in compliance with the applicable state and federal laws.
The coverage must include Employers' Liability with a minimum limit of $500,000
�. for each accident.
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S12ecial Requirements: Collier County shall be listed as the Certificate Holder and
included as an Additional Insured on the Comprehensive General Liability
Policy.
Current, valid insurance policies meeting the requirement herein identified shall
be maintained by Consultant during the duration of this Agreement. Renewal
certificates shall be sent to the County thirty (30) days prior to any expiration date.
There shall be a thirty (30) day notification to the County in the event of
cancellation or modification of any stipulated insurance coverage.
Consultant shall insure that all subConsultants comply with the same insurance
requirements that he is required to meet. The same Consultant shall provide
County with certificates of insurance meeting the required insurance provisions.
11. INDEMNIFICATION. To the maximum extent permitted by Florida law, the
Consultant shall indemnify and hold harmless Collier County, its officers and
employees from any and all liabilities, damages, losses and costs, includu1g, but not
limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the
negligence, recklessness, or intentionally wrongful conduct of the Consultant or anyone
employed or utilized by the Consultant in the performance of this Agreement. This
indemnification obligation shall not be construed to negate, abridge or reduce any other
rights or remedies which otherwise may be available to an indemnified party or person
described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of
Collier County.
12. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of
the County by the Administrative Services Division.
13. CONFLICT OF INTEREST. Consultant represents that it presently has no interest and
shall acquire no interest, either direct or indirect, which would conflict in any manner
with the performance of services required hereunder. Consultant further represents
that no persons having any such interest shall be employed to perform those services.
14. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the attached
component parts, all of which are as fully a part of the contract as. if. herein set out
verbatim: Consultant's Proposal, Insurance Certificate, and RFP #08 -5009 Specifi-
cations /Scope of Services, and Exhibits A through F, attached hereto and, incorporated
herein by reference.
15. SUBTECT TO APPROPRIATION. It is further understood and agreed by and between
the parties herein that this agreement is subject to appropriation by the Board of County
Commissioners.
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16. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual
shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other
item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, Collier County Ethics Ordinance No. 2004 -05, and County Administrative
Procedure 5311. Violation of this provision may result in one or more of the following
consequences: a. Prohibition by the individual, firm, and /or any employee of the firm
from contact with County staff for a specified period of time, b. Prohibition by the
individual and /or firm from doing business with the County for a specified period of
time, including but not limited to: submitting bids, RFP, and /or quotes; and, c.
immediate termination of any contract held by the individual and /or firm for cause.
17. IMMIGRATION LAW COMPLIANCE. By executing and entering into this agreement,
the Consultant is formally acknowledging without exception or stipulation that it is fully
responsible for complying with the provisions of the Immigration Reform and Control
Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either
may be amended. Failure by the Consultant to comply with the laws referenced herein
shall constitute a breach of this agreement and the County shall have the discretion to
unilaterally terminate this agreement immediately.
18. VENUE. Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate
federal or state courts in Collier County, Florida, which courts have sole and exclusive
jurisdiction on all such matters.
19. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful proposer extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the
discretion of the successful proposer.
20. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement
shall remain in effect.
21. ADDITIONAL ITEMS /SERVICES. Additional items and /or services may be added to
this contract upon satisfactory negotiation of price by the Contract Manager and
Consultant.
22. TRAVEL EXPENSES. Travel expenses shall be reimbursed as per.Section 112.061
Florida Statutes.
Reimbursements shall be at the following rates:
Mileage:
$ .445 per mile
Breakfast:
$6.00
Lunch:
$11.00
Dinner:
$19.00
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Airfare: Actual ticket cost
Rental car: Actual rental cost of midsize or smaller car
Lodging: Actual cost of reasonable lodging
at single occupancy rate
Parking: Actual cost of parking
23. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted
by this Agreement to resolve disputes between the parties, the parties shall make a good
faith effort to resolve any such disputes by negotiation. The negotiation shall be
attended by representatives of Consultant with full decision - making authority and by
Owner's staff person who would make the presentation of any settlement reached
during negotiations to Owner for approval. Failing resolution, and prior to the
commencement of depositions in any litigation between the parties arising out of this
Agreement, the parties shall attempt to resolve the dispute through Mediation before an
agreed -upon Circuit Court Mediator certified by the State of Florida. The mediation
shall be attended by representatives of Consultant with full decision- making authority
and by Owner's staff person who would make the presentation of any settlement
reached at mediation to Owner's board for approval. Should either party fail to submit
to mediation as required hereunder, the other party may obtain a court order requiring
mediation under section 44.102, Florida Statutes.
Any suit or action brought by either party to this Agreement against the other party
relating to or arising out of this Agreement must be brought in the appropriate federal or
state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction
on all such matters.
24. SOFTWARE LICENSE. The Software License Agreement is attached hereto as Exhibit C, .
and is incorporated herein by reference.
25. SOFTWARE MAINTENANCE. Software maintenance shall be performed pursuant to
the Software Maintenance Agreement, attached hereto as Exhibit D, and is incorporated
herein by reference. Payment for maintenance shall be made in accordance with Chapter
218, Florida Statutes, also known as the Local Government Prompt Payment Act, and
upon receipt of a proper invoice, after Final Acceptance, plus ninety (90) days. The first
year's maintenance payment shall be prorated to October 31, 2009 so that future year's
maintenance payments shall become due on November 1.
26. PROJECT SCHEDULE. The Project Schedule is attached hereto as Exhibit E, and is
incorporated herein by reference. If the Project Schedule is not adhered to, such action
shall be considered a breach of this Agreement, and if such breach is not cured within ten
(10) business days of written notice from the County to the Consultant, this Agreement
may be terminated.
27. FUTURE MODULES. The Consultant agrees to sell to County future software modules,
if requested by the County, and additional user licenses at a discount of twenty -five
percent (25 %) off list for a period of two (2) years after Notice to Proceed. Increases on
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software modules and additional user licenses shall be capped at four percent (4 %) per
year for the remaining three (3) years of this Agreement.
28. EVENTS OF DEFAULT. Each of the following events shall constitute an 'Event of
Default ", for which this Agreement may be terminated:
a. The Vendor shall fail to observe, perform or comply with any material term,
covenant, agreement or condition of this Agreement which is to be observed,
performed or complied with by the Vendor, if such failure continues uncured
for thirty (30) calendar days after the County gives the Vendor written notice of
the failure and the specific nature of such failure.
b. The Vendor shall commit any fraud, misrepresentation, breach of fiduciary
duty, willful misconduct, or intentional breach of any provision of this
Agreement.
29. CONSISTENCY WITH COUNTY POLICIES. Consultant shall discuss and review with
the County Project Manager in advance of all critical decision points all matters relating to
the work being provided in order to ensure that the work proceeds in a manner consistent
with the goals and policies of the County.
30. PROHIBITION AGAINST TRANSFERS. Consultant shall not assign, sublease,
hypothecate, or transfer this Agreement, or any interest therein, directly or indirectly, by
operation of law without the prior written consent of the County. Any attempt to do so
without the prior written consent of the County shall be null and void, and any assignee,
sub - lessee, hypothecate or transferee shall acquire no right or interest by reason of such
attempted assignment, hypothecation, or transfer.
31. ACCOUNTING RECORDS. Consultant shall maintain complete and accurate records
with respect to all costs and expenses incurred under this Agreement. All such records
shall be clearly identifiable. Consultant shall allow a representative of County during
normal business hours to examine, audit, and make transcripts or copies of such records
and any other documents created pursuant to this Agreement. Consultant shall allow
inspection of all work, data, documents, proceeds and activities related to the Agreement
for a period of three (3) years from the date of final payment under this Agreement.
32. SAFETY. Consultant shall execute and maintain its work so as to avoid injury or damage
to any person or property. In carrying out its work, the Consultant shall at all times be in
compliance with all applicable local, state and federal laws, . rules and regulations, and
shall exercise all necessary precautions for the safety of employees appropriate to the
nature of the work and the conditions under which the work is to be performed.
33. FORCE NUIEURE. If the performance of any obligation (other than confidentiality
obligations) under the Agreement is prevented, restricted or interfered with by reason of
war, 'revolution, civil commotion, acts of public enemies, blockade, embargo, strikes,
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outage of the Internet, law, order, proclamation, regulation, ordinance, demand, or
requirement having a legal effect of any government or any judicial authority or
representative of any such government, or any other act whatsoever, whether similar or
dissimilar to those referred to in this Section 33.0, which is beyond the reasonable control
of the party affected, then the party so affected shall, upon giving prior written notice to
the other party, be excused from such performance to the extent of such prevention,
restriction, or interference, provided that the party so affected shall use reasonable
commercial efforts to avoid or remove such causes of nonperformance, and shall
continue performance hereunder with reasonable dispatch whenever such causes are
removed.
34. APPLICATION SOFTWARE ACCEPTANCE TESTING. The testing criteria is attached
as Exhibit F hereto, and is incorporated herein by reference.
a. Review and Correction. Collier County will either (i) notify Vendor in writing
that the Application Software meets the Acceptance Tests and is accepted by
Collier County, or (ii) notify Vendor in writing that the Application Software
fails to meet the Acceptance Tests. Collier County shall be deemed to have
accepted the phase of the Application Software in the event no written notice of
acceptance or deficiencies is provided to Vendor on or before expiration of the
aforesaid acceptance test period.
b. Time period for correction. If Collier County notifies Vendor that the
Application Software does not satisfy any or all of the Acceptance Tests, Collier
County will set forth a list of the errors or omissions which have caused the
Application Software not to meet the Acceptance Tests to the extent known by
the Collier County. After notification of a failure of the Application Software to
meet the Acceptance Tests, Vendor shall have twenty (20) business days .from
the date that Vendor receives the list of errors and omissions to modify or
improve the Application Software to meet the Acceptance Tests. The
Application Software will then be retested in the same manner. Collier County ,
shall not be required to allow the acceptance testing to proceed for more than
two (2) twenty (20) day periods. If acceptance testing is not accepted after. the
second twenty (20) day period,. this Agreement may be terminated by the
County. The parties shall negotiate settlement of the final payment for services
rendered by the Consultant.
35. FINAL ACCEPTANCE. Final acceptance shall be evidenced in writing from the County
to the Consultant.
36. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of
any of the .Agreement and Exhibits, the terms of the Agreement shall take precedence
over the terms of all other Exhibits, To the extent any conflict in the. terms of the
Agreement and Exhibits cannot be resolved, the conflict shall be resolved by imposing
the more strict or costly obligation under the Contract Documents upon the Consultant
at Owner's discretion.
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37. KEY PERSONNEL/PROTECT STAFFING. The proposer's personnel and management
to be utilized for this project shall be knowledgeable in their areas of expertise. The
County reserves the right to perform investigations as may be deemed necessary to
insure that competent persons will be utilized in the performance of the contract.
Selected firm shall assign as many people as necessary to complete the project on a
timely basis, and each person assigned shall be available for an amount of time adequate
to meet the dates set forth in the Project Schedule. Firm shall not change Key Personnel
unless the following conditions are met: (1) Proposed replacements have substantially
the same or better qualifications and /or experience. (2) that the County is notified in
writing as far in advance as possible. Firm shall make commercially reasonable efforts to
notify Collier County within seven (7) days of the change. The County retains final
approval of proposed replacement personnel.
IN WITNESS WHEREOF, the Consultant and the County, have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date and year first above
written.
BOARD OF COUNTY COMMISSIONERS
ATTT COLLIER COUNTY, FLORIDA
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OESCIMPTIOH 0P O
TONS JLOCATIONS J VtieCLES /E7Il:LUSgN3 ADDED BY EOORSRa1ERf I W. PRO
fax A 239-252-6593.
Certificate Holder Collier County Lao
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Insured with respects to General Liabllit-y, p
Cam. policy form
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CERTIFICATE In LDER CANCELLATION
ACORD 2ti(. ,UF;t
Packet Page -1471-
0 ACORO CORPORATION 1988
COI.LZ81
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A90YE DEBCRIEEOPDUCIGIBS CANfi ^9.LEDB�OP.E1TEi GAP1RATION
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NOTC6 TO THr.
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FICATE HOLDER tNMAiD TO THE LRFT, BUT FA LURE TO DO SO 044{.
TION ORUsaRMOF AMY KIND UPOK THE MURKrM,44EWOOR
3
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Packet Page -1471-
0 ACORO CORPORATION 1988
4/23/2013 16.E.7.
Aug 13 2008 11:54AM 8019778775 p.3
From: Oahe Barkw At American Insurance & kmeAments Fwda. To: Danielle Date: VIM= 05:42 PM Pago: 3 of $
ACORD 25 (2 lOS} _
Packet Page -1472-
IMPORTANT
If the certificate holder Is an ADDITIONAL INSURED, the policy(
s) must be endorsed. A statement .
on this certifloate does not confer rights to the certificate hoiden t
lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and oond' '
ns of the policy, certain policies may
require an endorsement A statement on this certificate does'not
confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form doe
not constitute a contract between
the Issuing insurer(s), authorized representative or prcctueer, an
the oedifieater holder, nor does it
affirmatively or negatively amend, extend or alter the coverage a
orded by the policies listed thereon.
ACORD 25 (2 lOS} _
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4/23/2013 16.E.7.
EXHIBIT B
Payment Schedule
HARDWARE SET -UP
1)
Hardware is configured to support SIRE
CC
(based on SIRE requirements)
2)
Provide VPN access to SIRE
CC
DESIGN
3)
Provide AppXtendeder apps to be migrated
CC to SIRE
Sludge Files
Risk Files (Note: these will have-security requirements)
4)
Provide shared network file to be migrated
CC to.SIRE
5)
Provide high level proposed taxonomy
CC to SIRE
6)
Provide proposed workflow design (visio)
CC to SIRE
` 7)
Provide E -Form design to launch workflow above
CC to SIRE
8)
Provide cabinet design and index fields to support
Storage of forms and workflow
CC to SIRE
9)
Provide Records Management design requirements
CC to SIRE
To support #11 and #12 above and GS -1
DEVELOPMENT
10)
SIRE installs software on Servers and local PC's
SIRE (knowledge
transfer to CC)
11)
PAYMENT MILESTONE #1 .
.$100,449.50
12)
Build cabinets to support #7 above
SIRE (knowledge
transfer to CC)
13)
Migrate files outlined in #7 above
SIRE (knowledge
transfer to CC)
14)
Scan new files (#7 above) and save in SIRE
SIRE (knowledge
(includes batch and local scans)
transfer to CC)
Packet Page -1476-
0
15) Build cabinets to support #8 above
16) Migrate files outlined in #8 above
17) Add new files ( #8 above) and save in SIRE
18) Build cabinets to support #10 and #11
4/23/2013 16.E.7.
SIRE (knowledge
transfer to CC)
SIRE (knowledge
transfer to CC)
SIRE (knowledge
transfer to CC and
User)
SIRE (knowledge
transfer to CC )
19)
Build 'E- Form and workflow in #10 and #11
SIRE (knowledge
transfer to CC)
20)
Build retention schedule for #10 and #11
SIRE (knowledge
transfer to CC)
21)
Provide public access to sludge files ( #7)
SIRE (knowledge
transfer to CC)
22)
Set up Agenda Management
SIRE (knowledge
transfer to CC)
SYSTEM ADMINISTRATION TRAINING (NOTE: Recommend moving
this upstream of Step 14)
23)
Perform System Admin training
SIRE (knowledge
transfer to CC)
24)
Perform Workflow Admin training
SIRE (knowledge
transfer to CC)
25)
Perform Forms Admin training
SIRE (knowledge
transfer to CC)
26)
Perform Scannertraining
SIRE (knowledge
transfer to CC)
TESTING
27) Perform complete UAT based on
functionality outline in proposal for
items #14424 above
CC with oversight
and corrections from
SIRE
Packet Page -1477- an
0
28) Software installed and tested on local PC's
29) Perform complete System Testing
30) Perform Load testing for 55 concurrent users
31) PAYMENT MILESTONE #2
GO LIVE
FINAL ACCEPTANCE — PAYMENT MILESTONE #3
Packet Page -1478-
CC /SIRE
CC /SIRE
CC /SIRE
$40,179.80
$10,044.95
4/23/2013 16.E.7.
4/23/2013 16.E.7
EXHIBIT C
SIRE TECHNOLOGIES
SOFTWARE LICENSE AGREEMENT
This Agreement, effective as of this 22nd day of July , 2008, between SIRE Technologies, (hereinafter referred to as "Licensor") and Collier County Board
of County Commissioners. (hereinafter referred to as "Licensee").
RECITALS
WHEREAS, Licensor has prepared and will prepare certain computer software programs; and holds proprietary rights in terrain computer software programs; and
WHEREAS, Licensee is desirous of using said computer software programs, subject to the restrictions and limitations set forth herein,
NOW, THEREFORE, in consideration of the covenants and conditions set forth below, the parties hereto agree as follows:
I) GRANT OF LICENSE
a) Licensor, and/or third party supplier, owns the copyright and/or certain proprietary information protectable by law in the Software Product
b) Licensor grants to Licence a non - exclusive, non - transferable license to use each Software Product(s), or portions thereof in Object Code form only, on the
Designated Server. Nothing in this Agreement is intended to transfer to Licensee any rights in said Software Product, except for the right to use as set forth
herein.
2) CONSIDERATION - As consideration for the license of the Software Product, Licensee shall pay Licensor a stated License Fee.
3) TERM OF AGREEMENT - The term of this Agreement shall commence upon the execution of this Agreement and shall terminate upon the Licensor's or
Licensee's prior written notice, or default by Licensor.or Licensee as may be set forth in other provisions of this Agreement Upon termination, Licensee shall
immediately return the Software Product and all copies thereof to Licensor, and within five (S) days of termination, Licensee shall deliver a written certification to
Licensor certifying that it no longer has custody of any copies of the Software Product. In no event shall any action or inaction by Licensor or Licensee constitute a
waiver of any rights or remedies provided by law.
4) TITLE - The original and any copies of the Software Product, in whole or part, including Licensor - supplies translations, compilations, partial copies, modifications
and updates, are the property of Licensor (or with regard to third party software, the property of the third party).
5) DEFAULT - In the event that Licensee or Licensor fails to observe or perform any provisions of this Agreement, and if such default is not cured within thirty (30)
days after Licensee or Licensor gives the other party written notice thereof, the party not in default may terminate this Agreement upon written notification to the
defaulting party. In no event shall any action or inaction by Licensor or Licensee constitute a waiver of any rights or remedies provided by law:
6) COPYING THE SOFTWARE - Licensee may make copies of the Software Product in Object Code form only solely for use by Licensee for back -up or archival
purposes or for placing the Software Product in a form for execution on the Designated Server. Licensee agrees to maintain records of each copy of the Software
Product, and upon request, such record will be provided to Licensor. All copies, or portions thereof; must bear any proprietary notice which may appear on the
Software Product copy furnished by Licensor under this Agreement
7) COPYRIGHT/TRADE SECRET PROTECTION - Licensee agrees to place a copyright/trade secret notice in a form specified by Licensor on all copies of the
Software Product which have been reproduced by Licensee.
8) SECURITY - Except as may be provided otherwise in this Agreement, Licensee shall not, without the express written consent of Licensor, provide, disclose, or
otherwise make available the Software Product, or copies thereof to any third party. Licensee shall take appropriate action by instruction, agreement, or otherwise
with those Df its employees and third party agents having access to the Software Product to restrict and control the use, copying, modification, disclosure, transfer,
protection, and security of such Software Product in accordance with the provisions of this Agreement Subject to Chapter 119, Florida Statutes, also known as the
Public Records Law.
9) CONFIDENTIALITY - Licensee shall keep the Software Product confidential within its own organization. The confidentiality provisions of this Agreement shall
continue in effect between the parties regardless of whether or not licensee has returned the Software Product to Licensor. Provided, however, that Licensee's
obligations hereunder shalt not apply to any Software Product if
a) Such Software Product is already in or falls into the public domain through no act or omission on the part of the Licensee, its Directors, Officers, Employees,
or Agents: or
b) Such Software Product shall have been published or hereafter otherwise trade available to the public generally by Licensor, or
c) Licensee obtains such Software Product from a third party in a mamner which does not violate any obligations to Licensor.
This section subject to Chapter 119, Florida Statutes, also known as the Public Records Law.
10) PATENT, COPYRIGHT AND TRADE SECRET INFRINGEMENT - Licensor shall defend, at its expense, any claim or suit brought against Licensee alleging
that the Software Product furnished hereunder infringes a United States Patent, Copyright or Trade Secret, and shall pay all damages and attorney fees finally
awarded, provided that Licensor is given prompt written notice of such claim, sole authority to defend or settle the claim, and full cooperation by Licensee. in the
defense or settlement of the claim, Licensor may obtain for Licensee, at Lioensoes expense, the right to continue using the Software, Product, replace or modify the
Software Product so that it becomes non - infringing, or if such remedies are not reasonably available, accept return of the Software Product for a refund on a three-
year amortized schedule, providing return of two thirds (2/3) of the Llicense Fee during the first year, and one third (113) of the License Fee during the second year,
with no monies being returned during the third year. Licensor shall not have any liability if the alleged infringement is based upon the modification of the Software
Product or the use or sale ofthe Software Product in combination with other software or devices where infringement would not have occurred from the normal use
of the Software Product.
11) WARRANTY -Licensor warrants that the Software Product delivered pursuant to this Agreement shall conform to Licensee's written specifications. Licensor's
obligations under this warranty are limited to making the revisions of replacements in a reasonable period of time to correct deficiencies identified in writing by
Licensee within ninety (90) days from the effective date of this Agreement
Page 1 of 2
Packet Page -1479-
4/23/2013 16.E.7.
EXCEPT FOR THE EXPRESS WARRANTY STATED ABOVE, LICENSOR GRANTS NO WARRANTIES, EITHER EXPRESS OR IMPLIED; WITH
RESPECT TO THE SOFTWARE PRODUCT, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE.
NO LIABILITY FOR CONSE 2U. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL SIRE
TECHNOLOGIES OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR
LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, OR OTHER PECUNIARY LOSS) ARISING OUT OF
THE USE OR INABILITY TO USE THIS SIRE TECHNOLOGIES PRODUCT, EVEN IF SIRE TECHNOLOGIES HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES/JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY
FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATION MAY NOT APPLY TO YOU.
12) RESTRICTIONS ON USE - Licensee may utilize the Software Product to perform its own work and work of is customers. However, Licensee is not granted the
right to utilize the Software Product in the capacity of a service bureau. Licensee agrees not to reverse engineer, dcoompile or otherwise attempt to derive source
code from the Software Product
13) MODIFICATIONS - Licensee shall have the right to modify the Software Product, Ownership of such modifications shall vest in Licensee, provided nothing in
such modifications incorporates the Licensoes Software Product which shall be subject to all other terms of this Agreement. Licensee will not claim as its property a
re- implementation ofLicensor's Software Product.
14) SEVERABILITY -In the event any term, condition or provision of this Agreement is determined to be void, invalid, illegal or unenforceable, it shall, only to that
extent, be deemed stricken, However, all other provisions shall remain and constitute the Agreement between the parties. .
15) ASSIGNMENT - Except as set forth hereinafter, this Agreement may not be assigned, sublicensed, or otherwise transferred without the prior written consent of
Licensor, which consent shall not be unreasonably withheld. This Agreement shall be binding upon any assignee of Licensee.
I6) LIMITATION OF REMEDY - Licensee agrees that the Licensor's sole liability in contract, tort or otherwise arising out of or in any way connected with each
software Product hereunder for damages shall not exceed the License Fee paid by Licensee for the particular software Product In no event shall either party be liable
to the other for any indirect or consequential damages.
17) CHOICE OF LAW /CHOICE OF FORUM -Both parties hereby agree that, irrespective of the place of making or place of performance of this Agreement, this
Agreement shall be exclusively governed and interpreted according to Utah Law, both Statutory and Decisional, and further, no action, suit, or proceeding shall be
commenced, maintained, or prosecuted other than in Utah in a court of competent jurisdiction.
18) EXPORT RESTRICTIONS - Licensee agrees not to transmit the Software Product outside the country of purchase without the prior written approval of Licensor.
This Agreement is subject to any laws, regulations, and orders. Or other restrictions on the export of the Software from the United States or agencies thereof
(including the United States Department of Commerce).
19) NOTICES All written notices to be given hereunder whether pursuant to this Agreement or a provision of law, shall be either delivered in person, by prepaid
telegraphic means, or by the United States mail, postage prepaid, Notices shall be addressed as follows:
TO LICENSOR: SIRE Technologies
3676 West California Ave. Unit B100
Salt Lake City, Utah 84104
ATTENTION: Jim Painter
TO LICENSEE: Collier County Board of County Commissioners
3301 Tamiami Trail East
Naples, Florida 34112
ATTENTION: Michael Cox
or, at such other place as may be designated from time to time in writing.
20) GENERAL
a) Licensee and Licensor agree to take reasonable steps to comply with all applicable Local, State and Federal laws and Executive Orders and
regulations issued pursuant to thereto.
b) This agreement must not be deemed or construed to be modified, amended, rescinded, cancelled or waived in whole or in part, except by written Amendment
signed by the parties hereto.
c) Licensor shall not be liable for delays in any of its performance hereunder due to causes beyond its reasonable control, including, but not limited to acts of
Nature or strikes.
d) No waiver of any rights caused by breach of any provision of this Agreement shall constitute a waiver of any prior, concurrent or subsequent breach of the
same or any other provisions hereof and no waiver shall be effective unless made in writing.
Licensee and Licensor acknowledge that they have read the. terms and conditions of this Agreement they understand all such terms and conditions and that they
agree to be bound thereby.
Page 2 of 2
Packet Page -1480-
EXHIBIT D
SIRE TECHNOLOGIES
SOFTWARE MAINTENANCE AGREEMENT
3676 West California Avenue Unit B 100
Salt Lake City, UT 84104
This Maintenance Agreement is made by and between SIRE Technologies, and
"Customer"
CUSTOMER NAME AND ADDRESS
Collier County
Attention: Michael Cox, Records Manager
3301 Tamiami Trail East
Naples, FL 34112
ANNUAL MAINTENANCE CHARGES
$31,828.00
I i
TERMS AND CONDITIONS
TERM. The initial term of this Agreement is for a period of one (1) year and one
hundred twenty (120) days from the effective date of ninety (90) days after Final
Acceptance of the system by Customer. Upon expiration of the initial term of
the Agreement, it shall be deemed renewed with the same terms and conditions
for further successive periods of one (t) year unless either party has given the
other patty written notice of termination not less than thirty (30) days prior to the
expiration of the initial term or subsequent renewal term(s).
CHARGES. The charges for the maintenance described heremmder, are the total
of the charges listed above. SIRE TECHNOLOGIES shall invoice the Customer
sixty (60) days prior to anniversary date, and the Customs shall pay the
aggregate to SIRE TECHNOLOGIES in accordance with Chapter 218, Florida
Statutes, also known as the Local Government Prompt Payment Act SIRE
TECHNOLOGIES has the right to increase maintenance charges at each
anniversary or the effective date, by an amount not exceeding two and one half
percent (2.5%) of the total maintenance agreement Written notice of such
increase shall be given to the customer not less than thirty (30) days before the
anniversary of the effective date. In addition, the Customer shalt pay all federal,
state, or local taxes on the services rendered or pmts supplied. Customer is sales
tax exempt pursuant to Chapter 212, Florida Statutes.
SERVICE HOURS. This Maintenance Agreement provides for unlimited
telephone software support. If the customer requests on site support, the
customs will be billed at SIRE TECHNOLOGIES established service rates plus
expenses. SIRE TECHNOLOGIES shall provide maintenance service as
expWitivusly, as possible alter notice from the Customs that the Product is
inoperable. Service may be obtained during maintmance cents office hours
which are 6:00 AM to 6:00 FM daily (Mountain Standard Time), Monday
through Friday, excluding public holidays. Service at times other than during
maintenance center hours, shall be famished upon the Customers request and at
SIRE TECHNOLOGIES' established charges for labor in effect at the time such
service is performed. Travel expenses shall be paid in accordance with Section
112.061, Florida Statutes.
SERVICE NOTIFICATION. The. Customer shall notify SIRE
TECHNOLOGIES of suspected Product malfunction, by calling SIRE
TECHNOLOGIES service and identifying the problem and symptoms.
Notification may be made to SIRE TECHNOLOGIES via telephone, or email.
4/23/2013 16.E.7.
RISK OF LOSS This Agreement does not cover service, maintenance or repair
necessitated by loss or damage resulting from any cause beyond the control of
SIRE TECHNOLOGIES, including, but not limited to loss or damage due to
fire, water, lighter earthquake, riot, unauthorized service or modtficauons,
theft, or any other came originating outside the Product With respect to any loss
or damage, SIRE TECHNOLOGIES shall submit to the Customer a description
of the work to be done and request the Customer's consent to restore the Product
to normal operating condition at SIRE TECHNOLOGIES' rates. If the Customer
does not agree to restore Product to normal operating condition, SIRE
TECHNOLOGIES shall have the right to terminate its obligations under this
Agreement
PERFORMANCE. SIRE TECHNOLOGIES shall exercise its best efforts in
performing services covered under this Agreement, but shall not be liable for
damages, direct or otherwise, for failure to perform services at a location deemed
hazardous to health or safety or arising out of delays or failure in fumishing parts
or, services caused by Acts of God, Acts of Government, labor disputes or
difficulties, failure of transportation, or other causes beyond its control, or for
any consequential damage whatsoever.
LIABILITY. SIRE .TECHNOLOGIES shall not be responsible, nor incur
liability of any kind, nature or description to the Customer, its agents or
employees or any other firm or corporation, whether direct or consequential, in
event of failure or fault in condition or operation of the Product or for arors of
omission in the transmission or display of information arising from the actual or
alleged use ofoperation ofthe Product
SIRE TECHNOLOGIES'S LIABILITY. SIRE TECHNOLOGIES shall
procure and maintain in full force and effect at all times during the performance
of on -site maintenance under this Agreement, Workmen's Compensation
Insurance. SIRE TECHNOLOGIES personnel shall comply with, all reasonable
rules and regulations in effect at the Customs site.
DEFAULT. In the evert of payment default by the Customer, SIRE
TECHNOLOGIES shall he entitled to collect interest pursuant to Chapter 218,
Florida Statutes, also known as the Local Government Prompt Payment Act, and
collection costs, including court costs and reasonable amorney's fees. In the event
of default by the Customs in any term or condition herein, SIRE
TECHNOLOGIES may, at its option, refuse service or terminate its obligations
under this Agmemeat if Customer does not cure the default within thirty (30)
days arts notice by SIRE TECHNOLOGIES..
NOTIFICATION. Any notice required herein shall be in writing and shall be
deemed given if mailed or delivered to the other parry at,its last known mailing
address.
WAIVER. This instrument contains the entire Agreement of the parties. It
cannot be changed, altered or modified orally. All changes or modifications must
be in writing by the parties hereto.
TAX. The customer is responsible for any and all tax Customs is sales tax
exempt pursuant to Chapter 212, Florida Statutes.
TYPES OF SUPPORT. Technical support includes telephone and email when
the customer has problems or questions.
SOFTWARE SUPPORT. The customer will supply the conditions and data
which caused the malfunction and help reproduce the failure.
Packet Page -1481-
EXHIBIT E
I�
T E C N N .Q L d G 1 1 B
9 Y A t P K A C Q R Po
Pro0iect Plan,
Prepared April 24, 2008
For:
EDMS Implementation
Collier County, Florida
4/23/2013 16.E.7.
By:
Michael Cox, Sponsor, Collier County
Barry Axelrod, IT Director, Collier County
Linda Lang, Project Manager, SIRE Technologies
Page 1 of 14
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SIRE EDMS Project
4/23/2013 16. E.7.
SIR
Y E O N N O L O 0 1 ! B
B Y A L P N A O O R P• DEC
Table of Contents
1. Project Overview .................................................................................................................... ............................... 3
2. Scope Statement (Approximate Dates) ................................................................................... ............................... 4
3. Future Work (not in scope for this phase) ............................................................................. ............................... 5
4. Deliverables ............................................................................................................................. ..............................5
5. Project Assumptions ................................................................................................................ ..............................6
6. Project Constraints ...........................................................................................:...................... ............................... 6
7. Project Organization ............................................................................................................... ............................... 6
8. Communication Plan ........................ ............................... ..... 9
. ....................................:............. ...............................
9. Risk And Asset Management ............................................................................................... ............................... 11
10. Issues / Change Management ............................................................................................... ............................... 11
11. Payment Milestones .............................................................................................................. ............................... 13
12. Technology Plan - Outline .................................................................................................... ............................... 13
13. Sire Training ......................................................................................................................... ............................... 14
14. Sire Services ......................................................................................................................... ............................... 14
15. Sire. License ............................................................................................................................ .............................14
16. Project Decisions ............................................................. . ................................................. .................................. 14
17. Project Acceptance and Signoff ........................................................................................... ............................... 14
Page 2 of 14
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SIRE EDMS Project
Sim
AA
SIR
T E C N N 0 L a a I@ 6
a Y A L P N A C O R P•
1. Project Overview
2. Project Overview
4/23/2013 16.E.7.
Collier County, Florida is implementing an initiative to use SIRE EDMS, workflow, and a -forms
for the purpose of supporting their document management and business process needs.
Implementing the SIRE EDMS Suite will bring about the following business objectives:
• Improve accessibility of documents both internally and externally to the public.
• Reduce document processing and intake costs.
• Reduce paper filing, handling, maintenance and storage costs.
• Save time and manpower effort in research or review of documents.
SIRE will specifically perform the following functionality:
• SIRE Agenda Plus - 5 Concurrent Users
• SIRE Pub for intranet access
• Agenda to go —1 User license
• Scan to Agenda - 1 User license
• Agenda Wrap Up —1 User license
• Agenda Packet Print — 1.User license
• SIRE Capture - 12 User license
• SIRE Index Module — 5 User license
• Scan to Folder — 30 User license
• SIRE EDMS Server Concurrent license — 50
• SIRE EDMS Client Concurrent license - 50
• Read Only Concurrent licenses - 100
• Retention Manager
• Core Workflow development (64 hours of development)
• Form license
• XML — Loader
• Workflow Definition and Configuration (40 Hours)
• Installation, implementation and testing (64 hours)
• Project Management (40 hours)
• Workflow Administrative training (24 hours)
• EDMS System Administrative Training (24 Hours)
• Forms Administration training (16 hours)
. • EDMS - End User, Scanning, Training (8 hours)
Project Sponsor: Len Price
Project Manager: Michael Cox, Functional Requirements (User Community)
Project Manager: Richard Badge, Technical Requirements (IT).
Project Manager: Linda Lang, SIRE Technologies
Page 3 of 14 SIRE EDMS Project
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'1
4/23/2013 16.E.7.
Dec S.11R
T H C N N D L O G I B B
s Y3. Scope Statement (Project Kick -off and software installation to occur the week
of September 1t, 2008)
Page 4 of 14
Packet Page -1485-
SIRE EDMS Project
Contract Signing
Responsible Party
Completion Dates
1
Contract Review and approval
SIRE
2
Contract Review and approval
Collier County, Board of
County Commissioners
3
Contract Signing
Joint
4
Notice to Proceed
Collier County to SIRE
Hardware Set-up
5
Hardware is configured (based on SIRE uirements
Collier County
• Application Server (Production & Test):
Operating System
a. Windows 2003 Server
b. Net Framework 2.0
Other third party Applications
a. Visio2007
b. Word2007
c. Office Products used to open does for PDF
conversion
• Database Server:
a. MSQL Server 2000 or 2005
• Web Server:
a. Windows 2003 Server or Web Server
b. IIS
c. Net Framework 2.0
6
1 Provide VPN Access
Collier County
Design
7
Provide AppXtender apps to be migrated
Collier County will
Week of 9/1/08
provide to SIRE
• Sludge Files
Week of 9/1/08
• Risk Files (NOTE: These have security
Week of 9/1/08
requirements)
8
Provide Shared network files to be migrated
Collier County will
Week of 9/1/08
provide to SIRE
9
Provide high level proposed taxonomy.
Collier County will
Week of 9/1/08
provide to SIRE
10
Provide proposed workflow design (visio)
Collier County will
Week of 9/l/08
rovide to SIRE
11
Provide E -Form design to launch Workflow
Collier County will
Week of 9/1/08
1
provide to SIRE
12
Provide Cabinet design and index fields to support storage of
Collier County will
Week of 9/1/08
forms and workflow above
provide to SIRE
13
Provide Records Management design requirements to support
Collier County will
Week of 9/1/08
#11 and #12 above and GS -1
provide to SIRE
Page 4 of 14
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SIRE EDMS Project
SIOR
T L C M N O t O G I E 5
0E, K", r
4/23/2013 16.E.7.
4. Future Work (not in scope for this phase)
1. Agenda development
5. Deliverables
1. Project Plan
Page 5 of 14
Packet Page -1486-
SIRE EDMS Project
Development .
14
Sire installs software on Servers and local PCs
SIRE (knowledge transfer
to Collier County)
Week of 9/22/08
15
Build Cabinets to support #7 above
SIRE (knowledge transfer
to Collier County)
Week of 10/6/08
16
Migrate files outlined in #7 above
SIRE (knowledge transfer
to Collier County)
Week of 10/20/08
17
Scan new files ( #7 above) and save in Sire
SIRE (knowledge transfer
to Collier County and
users
Week of 10/6/08
18
Build Cabinets to support #8 above •
SIRE- (knowledge transfer
to Collier County)
Week of 10/6108
19
Migrate files outlined in #8 above
SIRE (knowledge transfer
to Collier Count
Week of 10/20/08
20
Add new files ( 48 above) and save in Sire
SIRE (knowledge transfer
to Collier County)
Week of 10/6/08
21
Build cabinets to support #10 and 911
SIRE (knowledge transfer
to Collier County)
Week of 1016108
22
Build e -form and workflow in #10 and #11
SIRE (knowledge transfer
to Collier County)
Week of 11/03/08
23
Build retention schedule for #10 and #11
SIRE (knowledge transfer
to Collier County)
Week of 10/6/08
Provide public access to sludge files ( #7 )
Week of 10/6/08
SYS ADMIN TRAINING (NOTE: Recommend moving
this training upstream of Stev 14
24
Perform System Admin Training
SIRE (knowledge transfer
to Collier Count
Week of 10/6108
25
Perform Workflow Admin Training
SIRE (knowledge transfer
to Collier County)
Week of 11/10/08
26
Perform Forms Administrator Training
SIRE (knowledge transfer
to Collier County)
Week of 11/10/08
27
Perform Scanner Training
SIRE (knowledge transfer
to Collier County)
Week of 10/6/08
FTestin
28
Perform complete UAT based on Functionality outlined in
proposal for items # 14 — #24 above
Collier County with
ovcrsight and corrcctions
from SIRE
Week of 11/10/08
29
Software installed and tested on local PC's, as appropriated
Collier County/SIRE
Week of 11/10/08
30
Perform complete System Testing, as appropriated
Collier County/SIRE
Week of 11/10/08
31
Perform Load testing for SS concurrent users
Collier County/SIRE
Week of I1 /10/08
GO LIVE
Week of 11/17/08
4. Future Work (not in scope for this phase)
1. Agenda development
5. Deliverables
1. Project Plan
Page 5 of 14
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SIRE EDMS Project
SIOR
T 9 C H H O L O 9 1 L B
9 Y A L P, . 1l A C O R P•
2. Standard training documentation
3. Installation documentation
6. Project Assumptions.
4/23/2013 16.E.7.
1. Collier County has a project manager and project champion to help coordinate
required tasks and provide resources.
2. Collier County has prepared all stakeholders (those who are positively or
negatively. affected by this project) in all departments to support this effort.
3. Project management staff from SIRE Technologies and Collier County will work
directly with each other and make a good faith effort such that Collier County
County's needs are met.
4. Once this project begins, changes in scope will be necessary. The project
managers from SIRE Technologies and Collier County will maintain adequate
control over project scope.
5. Resources from Collier County County's departments will be available to help
. SIRE Technologies define and formulate agendas and. workflows.
6. Collier County has prepared the schedules of all stakeholders and the user
community to devote the necessary time and energy into appropriate training of
the SIRE products.
7. The IT department will provide SIRE Technologies remote access, such as Web-
ex or VPN, to the necessary data processing systems.
8. The IT department takes responsibility for supporting internal data processing
needs such as server backups, scheduling, system redundancies, virus
protection, server. readiness and security policies and procedures.
7. Project Constraints
1. Absences by team members, whether planned or unplanned, whether from the
.Collier County team or SIRE Technologies team, may impact the project timing.
8. Project Organization
1. Project Roles and Responsibilities
Page 6 of 14 SIRE EDMS Project
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4/23/2013 16.E.7.
BORw
7 E C w' n o L o G 1 e B
S Y A L P H A O Q n Po
1. Project Sponsor. The person or group providing financial resources, in
cash or in kind, for the project.
2. Account Executive: Individuals responsible for the project scope
3. Technical Support: Individuals with expertise about the system being
implemented.
4. Project Manager. The person managing the project and its successful, on-
time completion.
5. Stakeholders: Individuals and organizations actively involved in the
project, or whose interests may be affected as a result of project execution
or project completion.
6. Subject Matter Experts: Individuals with expertise about systems or
processes required to complete the project and /or make it successful.
7. SIRE Administrator. Individual responsible for becoming expert in SIRE's
use, and to administer the SIRE product suite and act as first -level support
for end users.
Page 7 of 14 SIRE EDMS Project
Packet Page -1488-
BOR
T E C H N O 1- O a 1 E 9
B Y A L P H A C O p Pi
Project Directory
4/23/2013 16.E.7.
Assigned
Role
Email
Phone
Michael Cox
Records
(239) 252 -6832
(Collier County)
Manager
michaelcox(Mcollieroov.net
Lyn Wood
Contract
LynWoodO- colliergov.net
(239) 252 -2667
(Collier County)
Specialist
Richard Badge
IT Analyst
Richard Badoe0collierpov.net
(239) 252 -2392
Collier County)
Linda Lang
SIRE
Project Manager
801 910.5909
Brad Painter
Analyst
bpainterO— siretechnologies.com
(801) 415.0630
SIRE
Matt Baker (SIRE)
Installation
mbaker0siretechnologies.com
(801) 977.8608
TBD
Installation
SIRE
siretechnolo ies.com
801 415.0626
Help Desk
Technical
Support — SIRE
support0siretechnologies.wrn
(801) 415.0626
Technologies
Page 8 of 14
Packet Page -1489-
SIRE EDMS Project
SID
w
T H C H H O L O O I B B
E Y A L P M A O O R P.
9. Communication Plan
4/23/2013 16.E.7.
1. Day to Day Communications on non - urgent items that affect the project should
be by email, with all team members on the distribution list, including the SIRE
Technologies team members. If an item is identified as an issue, it will be
entered on the Issue Log for the project. All electronic documents relating to the
project will be stored on the Project's share on the SIRE Technologies Web
Center (A login and password will be provided to Collier County to be shared with
the project team.
Note: Email is NOT to be used for messages of any urgency. Critical or time-
sensitive items must be communicated immediately by telephone, followed by a
summation email to keep everyone apprised.
2. Proiect Status Reports serve two functions. They provide feedback to the project
organization. and, they serve as a historical record of the project progress,
decisions, success, achievements, and shortcomings. Background information
that is obvious to the project team at the time of the report may not be available
to subsequent readers; therefore inclusion of all related information will be helpful
for documentation.
Project Status Reports are accomplished through a bottom -up approach. Team
members will report to their Project Manager on a weekly basis in the Project
Team Meetings. Information gathered during the Project Team Meetings will be
incorporated into a Project Status Report that will be distributed to all Team
members and to the Executive Committee
�+ Page 9 of 14 SIRE EDMS Project
Packet Page -1490-
B.ORr=.
T E C H N D R C C 1 E S
S Y A l P H A C O R P•
3. Communications Grid
4/23/2013 16.E.7.
Communication
Project Mgr
Pro'edt Team
Delivery
Day to Day
X
X
D, E
Status Meeting Minutes
X
D', AN T, E-
Status Report
X
W, E
Change Assessment
X
AN,- P
Ur ent(Eme enc
X
X
D, T
Delivery Key:
Frequency (D) daily; (W) weekly; (M) monthly; (AN) as needed
Delivery Method (E) email, (M) memo, (P) PM tool output, (C) conference, (T) teleconference
*When SIRE Technologies is onsite.
Page 10 of 14
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SIRE EDMS Project
4/23/2013 16.E.7.
SIR
7 E C M H O L O 6 1 9 5
a Y A L P k A C O R P•
10. Risk And Asset Management
Risk is an uncertain event or condition that, if it occurs, has a positive or negative
effect on a project's objectives.
Risk management endeavors to optimize the likelihood of meeting project objectives
and maximize the opportunities representing "positive" risk. Risk management also
endeavors to minimize the occurrence of threatening conditions and events, and the
impacts to project objectives that result. Identification of risks up front reduces the
amount of surprises, crisis management, disappointment, workarounds, re -work and
waste.
Project risks will be categorized as follows:
1. Scope, Technical or Quality Risks:
Project changes or additions, required customizations, technical design issues
2. Management Risks:
Lack of proper management, resource issues, sponsorship,
3. Organizational Risks:
Slow decision - making, interruption of funding, changes in corporate goals or
strategy, labor issues, end -user buy -in
4. External risks:
Delivery of equipment, environment issues, construction
VMWare on production, no support hours are in the proposal. Need to develop a
back up plan.
5. Training risks:
High level of coordination and planning will be required to make sure the County
Council and staffs are trained.
Proper training in all aspects of the application is a must.
When project risks are identified, project management will discuss ways to mitigate
the risk, agree on a contingency plan and decide the trigger points for action.
11. Issues / Change Management
An issue is a concern that may impede the progress of the project if not resolved..
Issues require a decision and a resolution. The resolution may require concurrence
from many people.
Page 11 of 14
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BOR L 1 E a
b y A L P H A C O H P•
4/23/2013 16.E.7.
Changes to this project's scope are driven by issue resolution. As stakeholders
identify an issue, the project managers will track and agree on severity and impact to
the project as show- stopper, work- around, or nice -to -have. To insure the health of
the project, all issues and changes must be documented to their conclusion.
1. Show - stopper. This type of issue is mission critical to the County and the user
community cannot possibly do their work unless the project team resolves it.
2. Work - around: This issue is a feature or function of the SIRE.product'out of the
box' that doesn't. fit the model of how the user visualizes the product should be.
It can also be a malfunction of the product that needs to be addressed (a bug).
Work can continue forward with adjustments on the part of the end user.
3. Nice -to -have: This issue is a special request for SIRE Technologies to provide
the County. This issue helps drive new features and functions of the product.
4. The Change Process:
a. Collier County project manager contacts SIRE Technologies project
manager to discuss how the change will be handled.
b. The project managers from SIRE Technologies and Collier County agree
on how the change impacts the scope of work. They agree if the change
can be incorporated as part of a release, handled as part of the original
project scope or may require additional cost.
c. SIRE Technologies and the Collier County project managers will then
work together to establish a technical specification if they agree it is
needed.
d. SIRE Technologies project manager will work with their internal
development group to understand the requirement.
e. SIRE Technologies project manager will then report back to Collier County
Project Manager of what the change requires for implementation.
f. A change order form is used to communicate the required change.
Note: Any change in scope will require Collier County project sponsor and
project manager approval with a formal signoff and will be processed in
accordance with Collier County's change order process.
Significant changes in scope will be subject to Collier County County's formal
change management process. Any modifications resulting in the delay of
project completion or addition of resources (money, people, hardware,
software, etc.) will be subject to additional approval by the Collier County.
Page 12 of 14 SIRE EDMS Project
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I- SERE_
T E C H: N d L 0 G 1 E S
a Y A L P H A C o R Pa
12. Payment Milestones — To be processed in accordance with Appendix B
13. Technology Plan - Outline
SIRE Net Architecture Diagram
Intranet Extemel Web User - 4
Intemel client -2
No
4/23/2013 16.E.7.
Page 13 of 14
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SIRE EDMS Project
B.OR
T E C H H O L O O 1 t S
B 7 A L P H A O O R P•
14. Sire Trainina
4/23/2013 16.E.7.
15. Sire Services
hours
SIRE TRAINING
24
SIRE Workflow Administrator Training — includes 4 days for workflow I & IF
64
Per Person cost
24
SIRE EDMS System Administrator Training — Usually requires 4 days
Hands on Training
16
SIRE Forms Administrator Training — usually 3 days Hands on Training. 8
hour minimum. Per hour cost
$
SIRE Scanner Training — Best in groups of 1-4 people. Usually 1 day. 8
hour minimum. Per Hour cost
15. Sire Services
hours
SERVICES
40
Project Management (per hour
64
Installation, Implementation and testing
40
Workflow Definition and Configuration (per hour- 8 hour minimum
16. Sire License
17. Project Decisions
During the course of the project when technical, procedural, operational decisions are
made they will be documented in the weekly status report. The Weekly Status. Report
is a document maintained by the project team.
18. Project Acceptance and Signoff
Before the project can be considered complete the following conditions must be met:
1. All outstanding issues have been documented and reviewed by the project team.
2. All decisions and resolutions have been documented and reviewed by the project
team.
3. Complete a post project assessment meeting. (Lessons Learned) attended by all
of the project team.
4. Final Acceptance by Collier County will be in writing.
Packet Page -1495-
System Acceptance Test
SIRE Technologies staff will develop a structured plan for testing of the various subsystems and
the entire system by Collier County. It will identify critical system functions to be tested
repeatedly and will include specific tests to be conducted. This function will be carried out under
the direction of the Project Manager.
SIRE Technologies staff will deliver the plan and review it with appropriate Collier County
personnel. SIRE Technologies will submit a final draft of the plan to Collier County for written
approval. This plan will take into account various phases of the.project as identified in.the _
Implementation Plan.
Following installation of the hardware and software and testing of the system by SIRE
Technologies staff, SIRE Technologies will submit the entire system for acceptance testing by
Collier County. The test should ensure that the system and the purchased hardware and
software meet all agreed -on functional requirements, security requirements and performance
requirements. The test will also ensure that the documentation and operational procedures are
complete and accurate.
Collier County staff will test the system in accordance with the system Acceptance Test Plan
and document all failures and discrepancies. SIRE Technologies will document all responses.
Packet Page -1496-
4/23/2013 16.E.7.
April 30, 2009
Mr. David Reeder
SIRE Technologies, Inc.
3676 W. California Avenue, Unit 6100
Salt Lake City, UT 84104
Fax: 801 - 977 -8775
RE: Renewal of Contract # 08 -5009 "Enterprise Content Management Software
Solution"
Dear Mr. Reeder:
Collier County has been under Contract with your company for the referenced
services for the past year.
The County would like to renew this agreement under the same terms and
conditions for one (1) additional year in accordance with the renewal clause in the
agreement.
If, you are agreeable to renewing the referenced contract, please indicate your
intentions by providing the appropriate information as requested below:
I am agreeable to renewing the present contract for Enterprise
Content Management Software Solution under the same terms
and conditions as the existing contract.
I am not agreeable to renewal of this contract.
If you are agreeable to renewing the contract, said renewal will be in effect from
August 31, 2009 until September 1, 2010.
Also, please provide a current certificate of insurance for our files. Due to the volume
of insurance certificates received in the Purchasing Department, the contract number
should be referenced on the certificate to ensure that our records are updated
accordingly.
FtKhwv DepWVM- 3301 Tam 1 TW East - Naps, FWW 91112 • W*V.00AWPV.Wlpmd "
P�
G
Packet Page -1497-
4/23/2013 16.E.7.
Page 2 of 2
RE: Renewal of Contract # 08 -5009 "Enterprise Content Management Software
Solution"
Please return this letter to the Purchasing Department with your response and
insurance certificate no later than May 29, 2009. Your prompt attention is urgently
requested. If you have any questions you may contact me at 239 -252 -6020, email
brendareavesO,collieraov.net and fax 239 - 252 -6592.
Best regards,
Brenda Reaves
Contract Technician
Acceptance:
SIRE Technologies, Inc.
ContractorNendor
By: - 1�a�
Signature
NI iVu �o�v%tw, GK
Typed Name and Title
(Corporate Officer)
Date: k -� k U, 2IU9
--1
In order to make sure our contact information is current, please provide the following
information:
Contact person:1(i
Phone# D ^CJ11—unq
Fax # soi - q -n - s-i l 5
Email G W i I "X e SkYt- i2tA'1V101 Oq 1.C& , C;ov►'t
Address: 3Vl b W 0 I I�oyl i A�, g-lu0 SLR,k VT 2Lf 1q
C: Michael Cox, Admin Srvcs
Packet Page -1498-
e�
G
4/23/2013 16.E.7.
ACORb CERTIFICATE OF LIABILITY INSURANCE OP MCA
—05/01/09 '-�°d""'
ALPHh -3
.Ma
LTI
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Tm O/MaMUNDE
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
American ins 6 Investment Corp
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
448 South 400 East
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Salt Lake City UT 84111
* ALU v
Phone: 801- 364 -3434 Tax: 801- 355 -5234
INSURERS AFFORDING COVERAGE
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.M 9W(ftV N....n
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06/01/08
06/01/09
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06/01/08
06/01/09
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06/01/08
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a 1,000,000
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PHSD403894
03/01/09
03/01110
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Claims Made
I RETO DATE 3/1/06
Dad $10,000
DNODAIOI W OR MTMW, La"TMM, VNOLA,EMRYaMMa mmm MY EIM�, 0*WL MIOYIERIIM
fax i 239- 252 - 6593. Certificate Holder Collier County Government is
Additional Insured with respects to General Liability, per GL policy form
47151 1/96. *Except 10 days notice for non -pay. Contract A 08 -5009
Enterprise Content Management Software Solution.
a,cn nrTVr. T c nvcTACn
Collier County Government
Purchasing Building
3301 E. Tamiami Trail
Maples FL 34112
A rnon ec Y•inTrT,nm
COLLIEI a.a.tDAMrpTle AOOm O"CIIMEO Tilir y ^-- '�- OeOKTIe M0eAT ON
"YS.. TIN mMs MMIMML SSDEAm TO 1MIL *30 oxavwmaN
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Packet Page -1499-
2
IMPORTANT
If the certificate holder Is an ADDITIONAL INSURED, the polWies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to Ore certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affinnatively or negatively amend, extend or alter the coverage afforded by the policies fisted thereon.
2512001108)
Packet Page -1500-
4/23/2013 16.E.7.
From: Cade Barker At: American Insurance 8 Investments FacdD. To: Collier County Government
4/23/2013 16.E.7.
Date: SM/Y009 03:58 PM Page: 2 of 3
AODM CERTIFICATE OF LIABILITY INSURANCE OP ID CA
DATE(MMaw"
ALPHA -3
05/01/09
PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
American ins i Investment Corp
448 South 400 East
Salt Lake City UT 84111
ONLY AND CONFERS NO RIGHTS UPON THE CERTPICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICES BELOW.
3301 E. Tamiami Trail
LTR
Phone:801- 364 -3434 Tax:801- 355 -5234
INSURERS AFFORDING COVERAGE
NAIC#
INSURED
16 REFRA: se. Paul Pis. a Masi" Ls c.
24767
INSURER B; It. Paul Pin a Marta. Ins co
24767
p e 4Y
3676a COrP COD-4 Sit*
��c: aa"t°" Cas�`'� "'e`aame c.
29424
D; PH'u'd'a Inowance
EACH OCCLRENCE
Salt Lake City UT 84104
INSURER E
X
�nveeer_re
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NDTWTTHSTANDRNG
*NO= ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPPATION
ANY REOUREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO NMICH THIS CERTIFICATE MAY BE ISSUED OR
CH THI
DATE THEREOF, THE MUM RNSUAIR VVLL ENDEAVOR TO MAIL *30 DAYS WRITTEN
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL TINE EXCLUSIONS AND CONDITIONS OF SUCH
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE L9-T, BALE FAILURE TO DO HO SHALL
POLICIES. AGGREGATE LIMIT SHOWN MAY HAVE BEEN REDUCED BY PAID CL+11M5,
MWVse NO OBLlcATaoN OR LAIMLrlY of ANY IONO UPON THE INSURER rts AGENTS OR
3301 E. Tamiami Trail
LTR
Naples LPL 34112
TYPE OF INSURANCE
POUCYNU1BETt
DA
0 (MMfOD(W
Lam
GENERAL LLABLRY
EACH OCCLRENCE
11,000,000
A
X
X COMMERCIAL GENERAL LIABILITY
TT0940ID19
06/01/08
06/01/09
PREMISES Eeoc rance
;250,000
HIED E)P (ANN am Person)
; 10 0 0 0
CLAIMS MODE ii DDCUR
PERSONAL NI ADV INJURY
$1,000,000
GEIERAL AGGREGATE
;2,000,000
GENL AGGREGATE LWIT APPLIES PER:
PRODJ=- COW" AGG
;2,000,000
POLICY C7 7 LOC
AUTOMOBILE
LIABLTTV
B
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ANY AUTO
TT09400962
06/01/08
06/01/09
COMBINED SINGLE LIMIT
(EssWdW)
$ $2,000,000
ALL OWNED AUTOS
-
SCHEDULED AJTOS
BODILY INJURY
(Per person)
=
B
X
HIRED AUTOS
TT09400962
06/01/08
06/01/09
B
X
NON- rnvNEDAUrDS
TT09400962
06/01/08
06/01/09
BODILY INJURY
(Per sca°enc)
s
(PIfP )QMM.GE
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GARAGE LIABILITY
AUTO ONLY • EA ACCIDENT
;
ANY AUTO
OTHER THAN EAACC
;
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$
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$2,000,000
A
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TT09401019
06/01/08
06/01/09
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t2,000,000
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WORKERS COMI-MaAIM ANO
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C � I NIERIEXECUTIVE 34WZRE7797 09/01/08 09/01/09
E.L. EACH ACCIDENT
_
;1,000,000
It yes, dRMENBER EXCLUDED?
E.L. DISEASE - EA EMPLOYEE $1,000,000
SPECIAL PROVISIONS below
E.L. DISEASE - POLICY LIMIT
$1,000,000
OTHB2
D Professional PHSD403884 03/01/09 03/01/10
Liability
$2,000,000
Claims Made RETO DATE 3/1/06 1
Ded
$10,000
DESCRIPTION OF OPERATIONS 1 LOWIONS / VEWM 1 EXZWFZRFX= BY ENDOR59MNT 1 SPECAL PROVISIONS
fax # 239 - 252 -6593. Certificate Holder Collier County Government is
Additional Insured with respects to General Liability, per GL policy form
47151 1/96. *Except 10 days notice for non -pay. Contract # 08 -5009
Enterprise Content Management Software Solution.
COLLIEI
*NO= ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPPATION
DATE THEREOF, THE MUM RNSUAIR VVLL ENDEAVOR TO MAIL *30 DAYS WRITTEN
Collier County Government
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE L9-T, BALE FAILURE TO DO HO SHALL
Purchasing Building
MWVse NO OBLlcATaoN OR LAIMLrlY of ANY IONO UPON THE INSURER rts AGENTS OR
3301 E. Tamiami Trail
REPRESE9NrATTVE9-
Naples LPL 34112
sBNrA
AUUKU UOKPOKA7ION 1988
Packet Page -1501-
4/23/2013 16.E.7.
From: Carla Barker At: American Insurance 8 Investments FaxQ To: Collier County Govemment Date: 5/1/2009 03:56 PM Pape: 3 or 3
25
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or after the coverage afforded by the policies listed thereon.
Packet Page -1502-
(7) ,
4/23/2013 16.E.7.
85/04/2009 19:09 2392783613 RISK MANAGEWNT TAIL m- n,
_ -- - _ - - — . • -• •- rNG 04 l 01
AMR—D. CERTIFICATE OF LIABILITY INSURANCE o °"'e'"ROTT ")
PROW=
Risk ldanaosanaat insurance
P.O. 3039 6187
Fort !!liars FL 3303.1 -6197
THIS csRT FICATE Is SwRo As A M AT rER OF WFORMATION
ONLY AND COMFERS NO RIGHT! UPON THE CBRTIFIOATE
HOLDER. WES CERMFICAM DOGS NOT AWND, EXTEND OR
ALTER 711E COVERAGE APMRDED BY IM POLIM BELOW.
POIAY MANOR
Phone., 239-278-3939
..
INBLWMU AFFORDING COVERAGE
NAIL
RauleQO
Omm A: F=1 Insurance- Ccwgmny
OMwOMMMALGMM&UAOIUTY
CLAAMB M AM ® OCCUR
CPP0004994
MURNMA M:
05/26/10
atf.�r
map as 104
11 000 000
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"Gumm a
IN01111lR l:
05,000
CA1fERa[t�tl
A" POUCn OF MtIORAMCE UMTED OELOW HOVE OM MMUID TO THE R UMO NMtiDANOM FUM TFa PCLW PWOO WICATM. NOMMOTMJONG
ANY RECUtTNrENT. TEMM OR OONWM OF AMY COMTRAdt OR OTNiR DOQt>Taar WRH Rnr= TO WMOH THO CTRTM9CAT0 MNY M MMUEO OM
MAY PERTAK THS WW MA M AFFO M BY THE MXM DEO AM HT MM IS MULECT 7O ALL THE I S. IF%OW&OM&AW0 CCMDIT% M OF W"
POLICM3. AGOMATB Wn MOM MAY HAVE OEEN R!Jl M OY PAD OLAM.
LTR
T1Ti OP wmmNCB
POIAY MANOR
LAM
A
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01"fau'LL"W'm
x
OMwOMMMALGMM&UAOIUTY
CLAAMB M AM ® OCCUR
CPP0004994
05/26/09
05/26/10
rACHOeoLPF49rCE
11 000 000
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1100,000
Dw av a. I
05,000
PWAaMLaAOVhAMT
tl 000 000
GUM AGOREGATRUNTAPPUPOPEM;
PCLICY 7X-1 w 7 LOO
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62,000.000
PMODUOT•.00MPIOPAGO
I anal in GA
-
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AUTOMoeLB LIPALfty
X ANYAUM
ALL OWNED AUTOS
OGIEDUI.EDAUroa
7[ HIIIBDAUTOS
X MONOWNEDAUTOS
GAd007572
05/26/09
-
05/26/10
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MfSOIC 4im— DF O ! LoCAraw tvmo :me! EONS *nm or pROypD.a
Coiiirr County Purchasing Department is listed as an additional insured with
raspeots to the ganaral liability. *10 daps notice of aaaoallation applies
for non- pmymant.
nox# 239- 252 -6597
OOLLOO:
Collier County
Purohaning Department
ACtni Duna DeLeon
3301 2. TamiWi Trail, Bldg G
Naples FL 34112
•nnww �� a.w,.�raaa
Packet
1, May 25, 21110
Mr. David Reeder
SIRE Technologies, Inc.
3676 W. California Avenue, Unit 61o0
Salt take City, Utah 84104
4/23/2013 16.E.7.
Fax: 801-977-8775
Email: dw i IlEftretechridogles.com
RE: RerneON of COnt raat *08 -5009 "Enterprise Content Mana pment Software
Solution"
Dear Mr. Reeder.
Collier County has been under Contract with your company for the referenced services for
the past two years.
The County would like to renew this agreement under the same terms and conditions for
one (1) additional year in accordance with the renewal clause In the agreement.
If you are agreeable to renewing the referenced contract, please Indicate your intentlons by
providing the appropriate Information as requested below:
I am agreeable to renewing the present contract for Enterprise Content
Management Softvrsre Solution under the same terms, conditions, and pricing
as the existing contract.
I am not agreeable to renewal of this contract.
If you are agreeable to renewing the contract, said renewal will be in effect from October 1,
2010 until September 30, 2011.
Also, please provide a current insurance >certiflcate for our files, as per the original
contract requirements. Due to the volume of insurance certificates received In the
Purchasing Department, the contract number should be referenced on the certificate to
ensure that our records are updated accordingly.
P4ditkVOrpiAni - 3301 Tlmiami Tni Earl. , PWft 34112 • wwwzw*q ar.Wpmdmmg
Packet Page -1504-
4/23/2013 16.E.7.
Page 2 of 2
RE: Renewal Of Contract *09-SM "Entgrpr18e Content Mmagernent Software
Solution'
Please retum this letter to the Purchasing Department with your response and
insurance certificate by August 2, 2010. Your prompt attention is urgently
requested. If you have any questions you may contact me at 239 -252 -6020, email
brendareavestbcollier+gov.net and fax 239- 252.a592 or 239 - 732 -0844.
Best regard,
Brenda Reaves
Contract Technfcian
Acceptance:
SIRE Technologlasr Inc.
Contra r endor
By;
Signature
VPOL�Ilntw CFO
Typed Name and Title
(Corporate officer)
Date: a 25 Zia 10
In order to make sure our contact information Is current, please provide the following:
Contact person: ZYAV1iWt W l
Phone # 'n1.01 -1-1 - %lQ 0 i
Fax # %Ibx w CV1 `1 - 19+1 —1 �j
Email Auj1k olzyC, tStV -- t &1%vwt* S ,Govt,
Address: 2211 WEICsA V) oa oy-k� UVVCiU i ��1l�
C. Michael Cox, Administration Services
Packet Page -1505-
4/23/2013 16.E.7.
Go county
Administrate Services Division
Purchasing
April 4, 2011
Mr. David Reeder.
Sire Technologies, Inc.
2211 West 2300 South
West Valley City,. Utah 84119
Fax 801-977-8-775:
Entail: dreederdbsiretechn_ ��ios c:orrt
RE: Renewal of Contract r08fi009 "Enterprise Content. Management Software Sofutlon"
Dear Mr. Reeder.
Collier County would like to renew the above agreement under the same terms and conciftions'for
one (1) additional year in accordance with the renewal clause in the agreement.
If you are agreeable please indicate your intentions by providing the appropriate Inforrnation.as
requested below:
X" I am agreeable to renewing the above referenced contract .under the
same terms, conditions, and pricing as the existing - coatmet The
following a teched documentation must be provided with response.
0 Provide updated and current insurance certificate, and.
a Provide a. copy of the company's Department of Homeland Severity
executed EVerify profile page orrnemorandum of understanding.
I. am not agreeable to renewal of this contract.
By your signature this contrary will be in effect from September 1, 2o! 1 until October 31, 2012.
Rrduft -3327 Taniemi irA Eat - Naples Fbrida 34112-4901 F www cols &Wv.wVp mhasN
Packet Page -1506-
4/23/2013 16.E.7.
Page 2 of 2
RE: Renews! of Contract #o8 -6009 "Enterprise Content Msnagernsnt Sof ware Solution"
Please return this letter to the Purchasing Department with your response, insurance eertiFcate, E-
Verify or MOU at your earnest convenience. If you have any. queWions you: may contact me st 239-
252 -6020, email ftndareavesCai 2&emy net and W 239 -25Z -6592 or 239- 732 -0841:.
Best regards,
Brenda Reaves
Contract Technician
_
Acceptance of Contract Rang"I
(Subunit updated insurance rrotdire rents and-owcuted E-V e►ri!'y profile, pa9i: or 111110tt)
Name of Company SIRE Technologies Inc
Company Signature
Co orate Officer
Print Corporate
Officer Name
Kris. Painter, President
Signature Date
04105/2011
I FAX
Address
Updated Co tnfomurtion
- (In order to., make. sure our contact IntbrilijUb n is currient.t
Packet Page -1507-
4/23/2013 16.E.7.
CO V7 7 Cou.nty
Administrative Services Division
Purchasing
June 25, 2012
Mr. David Reeder
Sire Technologies, Inc.
2211 West 2300 South
West Valley City, Utah 84119
Fax: 801 - 977 -8775
Email: dreeder[- siretechnoloaies.com
RE: Renewal of Contract #08 -009 " Enterprise Content Management Software Solution"
Dear Mr. Reeder.
Collier County would like to renew the above agreement under the same terms and conditions for
one (1) additional year in accordance with the renewal clause in the agreement.
If you are agreeable please indicate your intentions by providing the appropriate information as
requested below:
41— I am agreeable to renewing the above referenced contract under the
1 same terms,. conditions, and pricing as the existing contract. The
following attached documentation must be provided with response.
I am not agreeable to renewal of this contract.
By your signature tNs contract will be in effect from September 2, 2012 through September 1,
2013.
Pa ha ft Depo nat- 3327 TM*Nd Trd East - Napim, Fbrida 341124901 • www.cciWgov.mvpurdrask
O.
Packet Page -1508-
4/23/2013 16.E.7.
II
Page 2 of 2
RE: Renewal of Contract #O8-5009 " Enterprise Content Management Software Solution"
Please return this letter to the Purchasing Department with your response at your earliest
convenience. If you have any questions you may contact me at 239 - 252 -6020, email
brendareaves(&coiliergov.net and fax 239 - 252 -6592 or 239-732 -0844.
Best regards,
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Joann arkiewicz �!
Interim Director— PurchasinglGenerai Services
Packet Page -1509-