Agenda 04/23/2013 Item #16E14/23/2013 16.E.1.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.1.
Item Summary: Recommendation to approve the establishment of a budget for the
Public Safety Authority (PSA) in the amount of $14,000.
Meeting Date: 4/23/2013
Prepared By
Name: FrancoMaria
Title: Administrative Assistant, EMS
3/26/2013 9:03:07 AM
Approved By
Name: pochopinpat
Title: Administrative Assistant,Facilities Management
Date: 3/26/2013 9:28:55 AM
Name: KopkaWalter
Date: 3/26/2013 10:04:51 AM
Name: SummersDan
Title: Director - Bureau of Emergency Services,
Date: 3/26/2013 10:05:31 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 4/1/2013 8:37:20 AM
Name: PriceLen
Title: Administrator, Administrative Services
Date: 4/10/2013 4:46:49 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 4/11/2013 8:43:40 AM
Name: KlatzkowJeff
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Title: County Attorney
Date: 4/11/2013 11:29:21 AM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Manag
Date: 4/11/2013 11:56:31 AM
Name: OchsLeo
Title: County Manager
Date: 4/12/2013 11:25:35 AM
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4/23/2013 16.E.1.
4/23/2013 16.E.1.
�- - a
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By ORDINANCE NO. - 2 3 � �,
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AN ORDINANCE CREATING THE COLLIER COUNTY PU$I.�iC s
SAFETY AUTHORITY; PROVIDING FOR CREATION, PURPQ, G?
POWERS AND DUTIES; PROVIDING FOR APPOINTMENT D
COMPOSITION, TERMS OF OFFICE, ATTENDANCE AND FILL ING
OF VACANCIES; PROVIDING FOR MEDICAL DIRECTORS
SUBCOMMITTEE: PROVIDING FOR REMOVAL FROM OFFICE FOR
FAILURE TO ATTEND MEETINGS; PROVIDING FOR OFFICERS,
QUORUM AND RULES OF PROCEDURE; PROVIDING FOR SUNSET
OF THE COLLIER COUNTY EMERGENCY MEDICAL SERVICES
POLICY ADVISORY BOARD AND REPEAL OF ORDINANCE NO. 2009-
01, AS AMENDED; PROVIDING FOR INCLUSION IN CODE OF LAWS
AND ORDINANCES; PROVIDING FOR CONFLICT AND
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, encouraged by the Board of County Commissioners of Collier County, a
citizen Blue Ribbon Panel was assembled in September 2009 to study and review the elements of
a continuum of care of pre - hospital emergency medical treatment and transport system in Collier
County; and
WHEREAS, on January 11, 2011, the Board heard the final report from the Blue Ribbon
Panel on pre - hospital emergency medical treatment and transport system in Collier County; and
WHEREAS, following the conclusion of this public hearing, the Board directed the
County Manager and the County Attorney to work with the leadership of the Blue Ribbon Panel
to develop options for the creation of a Public Safety Authority to carry-out the functions
recommended in the Panel's final report and to present these options to the Board in a publicly
noticed workshop; and
WHEREAS, following the conclusion of this workshop held on March 3, 2011, the Board
directed that a Public Safety Authority advisory board ordinance be prepared for its review; and
WHEREAS, it is the intent of the Board that the Collier County Emergency Medical
Services Policy Advisory Board sunset upon the establishment of the Collier County Public
Safety Authority, whose role shall include, but not be limited to, all duties and responsibilities of
the current County Emergency Medical Services Policy Advisory Board, which was created by
Ordinance 2009 -01, such that following the first meeting of the Collier County Public Safety
Authority, the Collier County Emergency Medical Services Policy Advisory Board shall be
disbanded.
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NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA that:
SECTION ONE. Creation, Purpose, Powers and Duties of the Collier County Public Safety
Authority.
There is hereby created the Collier County Public Safety Authority (hereinafter the
"Authority"). The Authority is created as an Advisory Board and shall have the following
purposes, powers and duties:
1. To assist the Board of County Commissioners, municipalities, fire departments,
and law enforcement agencies, including the Collier County Sheriff's Office and hospitals, with
issues affecting pre- hospital emergency medical services within all of Collier County.
2. To hear issues associated with pre - hospital emergency medical services when
requested by a participating agency and make written recommendations to the Board of County
Commissioners and involved agencies.
3. To work to improve and enhance pre - hospital emergency medical care within
Collier County with thorough study, education, and system -wide participation by the response
agencies and the local medical community as noted above.
4. To make its special knowledge and expertise available to any and all agencies
upon request of the governmental board or agency when so charged during regular board
meetings.
5. To serve as a catalyst to effect cooperative arrangements for improving and best
utilizing emergency medical resources in Collier County, utilizing the resources of all municipal,
dependent and independent fire organizations, 911 call centers, law enforcement agencies and
the public.
6. To make recommendations, as warranted, regarding first responder programs,
training programs, communication systems, and other appropriate facilities and services that
positively impact on the delivery of emergency medical services.
7. To assist in the development of Interlocal Agreements and appropriate standards
of care provided by all agencies so as to adjust levels of service commensurate with the needs of
citizens of Collier County. Such efforts shall be in a cooperative fashion so as to implement
those changes consistently countywide by all appropriate agencies.
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8. All organizations represented that comprise the Public Safety Authority will
report annually on their anticipated legislative initiatives to the Authority, if such legislative
efforts have an impact on the delivery of pre - hospital emergency medical services.
9. All members of the Authority, except those citizens appointed by the Board of
County Commissioners, including hospitals, fire agencies, municipal law enforcement agencies,
the Collier County Sheriffs office, County EMS, shall contribute annually to an account
approved by the Board of County Commissioners from which the cost of administrative duties
may be drawn during the fiscal year. Administrative costs are limited to the cost of reproduction
of documents and minutes, postage, electronic media, secretarial support, court reporters, and
other routine support cost for the Authority and its technical sub - committees when approved by
the Authority. The Authority shall establish a policy and approve a self - imposing budget to
collect the proportionate share from the agencies represented to accumulate funds and pay for the
services and administrative work noted above. Funds collected and funds dispersed to conduct
the business of the Authority referenced above shall meet the guidelines and requirements of the
County and the Clerk of Courts. Failure to pay the annual administrative cost -share shall, after
90 days, be reported to the Board of County Commissioners for determination -of -fact and
continuance of membership. Organizations including, but not limited to, the Collier County
Sheriff's Office providing more than one service such as its 911 center and law enforcement
operations, shall be charged as one agency contributing funds. Similarly, the City of Naples
Police and Fire organization with its respective 911 center shall be charged as one agency
contributing funds.
10. The Authority may convene technical working groups from the community
periodically to address the following:
(a) Community education and awareness.
(b) Emergency medical dispatch.
(c) Trauma triage and care.
(d) Pre - hospital emergency medical training.
(e) Clinical coordination and quality outcomes.
(f) Field coordination and operational concerns.
The Authority will develop general guidelines and scope(s) of study for the
technical working groups identified above. Membership of the technical working groups noted
above may not exceed 50% participation by a member(s) of the Authority and membership on a
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technical working committee shall be formally recognized by the Authority before receiving a
request for work or input. Specific guidance and charge will be given to technical working
groups at regularly scheduled Public Safety Authority meetings. Such guidance shall not be in
conflict with the Health Insurance Portability and Accountability Act or other laws of the State
of Florida, local or state regulations, and local ordinances. Designation of persons filling
temporary or standing committees shall be approved by the Authority and their charge clearly
stated. Written reports of findings and oral presentations to the Authority will be duly recorded
and submitted on behalf of the body.
12. To perform or assist with any other function or duty as requested by the Board.
SECTION TWO. Appointment and Composition; Terms of Office; Attendance and Filling
Vacancies.
The Authority shall be composed as follows:
1. The Collier County EMS Medical Director or designee.
2. The Medical Director or designee of each non - transport agency holding a Class
III Certificate of Public Convenience and Necessity or designee..
3. An active Emergency Department physician representing the collective campuses
of the Physicians Regional Healthcare System Medical Center organization or designee.
4. An active Emergency Department physician representing the collective campuses
of the NCH Healthcare System organization or designee.
5. A senior staff representative from the Collier County Sheriff's Office, as
recommended by the Sheriff.
6. A representative from one of the municipal police departments (City of Naples or
City of Marco Island), as recommended collectively by such police Departments. Such law
enforcement representation from a municipal law enforcement agency shall be "rotated" by
filling alternate terms.
7. A representative from the Collier County Fire Chief s Association. Such fire
service representation shall be chosen from a municipal, dependent or independent fire district.
The Collier County Fire Chief's Association representative shall be selected by the Collier
County Fire Chief's Association.
8. The Chief or designee from Collier County Emergency Medical Services.
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9. A full -time Florida certified and actively practicing Emergency Medical
Technician who is providing pre - hospital care services within either a dependent, municipal or
independent fire district who is not a member of Collier County Emergency Medical Services.
The Emergency Medical Technician shall be selected by the Collier County Fire Chief s
Association.
10. A full -time Florida certified and actively practicing Emergency Medical
Technician, who is a member of Collier County Emergency Medical Services, selected by the
County Manager or designee.
11. A full -time Florida certified and actively practicing Paramedic who is providing
pre- hospital care services within either a dependent, municipal or independent fire district who is
not a member of Collier County Emergency Medical Services.
12. A full -time Florida certified and actively practicing Paramedic who is providing
pre - hospital medical services and is a member of Collier County Emergency Medical Services,
selected by the County Manager or designee.
13. A hospital administration representative from the NCH Healthcare System
organization.
14. A hospital administration representative from the Physician's Regional Hospital
organization.
15. Three citizen representatives whose applications may include an interview by the
Public Safety Authority. The Public Safety Authority will make recommendations to the Board
of County Commissioners for their appointment. Such interviews and recommendations to the
Board of County Commissioners for appointment to the Public Safety Authority shall be the
Authority's first order of business to ensure a complete roster of membership before other
business can be conducted. Citizen representatives shall not have a fiduciary relationship with
first- responder public safety organizations noted above.
Terms for all Authority members shall be four years.
SECTION THREE. Medical Directors Subcommittee.
It is the intent of the Board that to the extent possible, pre - hospital emergency medical
services operate at a uniform level of care throughout all of Collier County. Accordingly, at or
shortly following its first meeting, the Authority will take the following action:
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1. Create a permanent Medical Directors Subcommittee, chosen by the Authority
and comprised of.
(a) Voting Members:
(1) A Medical Director from each pre - hospital C.O.P.C.N holder.
(2) One Emergency Department Physician from each hospital provider currently
operating in Collier County (Physician's Regional and NCH Healthcare System- respective
organizations).
(3) One physician or designee from the Regional Trauma Center.
(b) Non - voting, advisory members:
(1) A Paramedic from Collier County Emergency Medical Services, chosen by the
County Manager or designee.
(2) An Emergency Medical Technician from Collier County Emergency Medical
Services, chosen by the County Manager or designee.
(3) A Paramedic chosen by the Collier County Fire Chief's Association. Such fire service
representation shall be chosen from a municipal, dependent or independent fire district.
(4) An Emergency Medical Technician chosen by the Collier County Fire Chiefs
Association. Such fire service representation shall be chosen from a municipal, dependent or
independent fire district.
2. The Chairperson of this Subcommittee shall advise and counsel the Authority
regarding the training, performance, testing and certification of all agency- represented
emergency responders. The Authority may from time -to -time create, disband, or utilize an
existing subcommittee to engage in discussions regarding training, performance, testing, and
certification(s). Such efforts shall be properly noticed and formed by a majority vote of the
Public Safety Authority.
SECTION FOUR. Meetings.
1. Regular Meetings. The Authority shall meet quarterly and at other times as
necessary.
2. Special Meetings. Special Meetings of the Authority may be called by the Chair,
or the Chairperson of the Medical Directors Subcommittee in cases of emergent protocol or
pharmacological issues, at the request of a majority of the appointed members.
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SECTION FIVE. Removal from Office; Failure to Attend Meetings.
Removal from office and attendance requirements shall be governed by Ordinance No.
01 -55, as amended, or by its successor ordinance.
SECTION SIX. Officers; Quorum; Rules of Procedure.
At its earliest opportunity, the membership of the Authority shall elect a chairman and
vice chairman from among the members. Officers shall serve for a one year term with eligibility
for reelection. At the end of each term, the Chair shall prepare and submit to the Board and the
County Manager an annual report describing the activities of the Authority.
The presence of eight or more members shall constitute a quorum of the Authority
necessary to take action and transact business.
The Public Safety Authority shall, by majority vote of the entire membership, adopt by-
laws for doing its work and conducting its business as provided by county ordinances. The by-
laws shall include, but not be limited to, its general procedure, funding, and expenditures. The
Authority shall operate in the Sunshine, and shall keep a written record of meetings, resolutions,
findings, and determinations. Copies of all of the Authority minutes, resolutions, reports, and
exhibits shall be filed with the Board of County Commissioners and or its Clerk when
appropriate.
SECTION SEVEN. Sunset of Emergency Medical Services Advisory Council.
The Collier County Emergency Medical Services Policy Advisory Board shall
discontinue meeting immediately following the first meeting of the Authority. Ordinance 2009-
01, as amended, which created the Collier County Emergency Medical Services Policy Advisory
Board, shall be repealed and of no further force or effect as of the effective date of this
Ordinance.
SECTION EIGHT. Inclusion in the Code of Laws and Ordinances.
The provisions of this Ordinance shall be made a part of the Code of Laws and
Ordinances of Collier County, Florida. The sections of the Ordinance may be renumbered or re-
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lettered to accomplish such, and the word "ordinance" may be changed to "section," "article," or
any other appropriate word.
SECTION NINE. Conflict and Severability.
In the event this Ordinance conflicts with any other Ordinance of Collier County or other
applicable law, the more restrictive shall apply. If any phrase or portion of the Ordinance is held
invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a
separate, distinct and independent provision and such holding shall not affect the validity of the
remaining portion.
SECTION TEN. Effective Date.
This Ordinance shall become effective upon filing with the Florida Department of State.
PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier
County, Florida, this 26`h day June, of 2012.
ATTEST: ,,, ,
DWIGHT.I,Asko & ;*, .ERK
attest'
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By: W.
FRED W. COYLE, CHkfltMAN
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This ordinance filed with tho
S Cr tory of Stem's Cf'fi�a thR
doy of _
and ocknowledg mnt p��p,��' r
fill r� received this 1.34 dey
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4/23/2013 16. E.1.
STATE OF FLORIDA)
COUNTY OF COLLIER)
I, DWIGHT E. BROCK, Clerk of Courts in and for the
Twentieth Judicial Circuit, Collier County, Florida, do
hereby certify that the foregoing is a true and correct
copy of:
ORDINANCE 2012 -23
which was adopted by the Board of County Commissioners
on the 26th day of June, 2012, during Regular Session.
WITNESS my hand and the official seal of the Board of
County Commissioners of Collier County, Florida, this 28th
day of June, 2012.
DWIGHT E. BROCK ..rJ`'fi
Clerk of Court= a1�c;.rGler
Ex- officio to to'4 ;d of
County CommisS:ioi�er's .,
Teresa Cannon,
Deputy Clerk
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January 16, 2013
MINUTES OF THE MEETING OF THE PUBLIC SAFETY AUTHORITY
Naples, Florida, January 16, 2013
LET IT BE REMEMBERED, the Public Safety Authority in and for the County of Collier,
having conducted business herein, met on this date at 10:00 A.M. in REGULAR SESSION
at Growth Management Division Planning and Regulation, 2800 North Horseshoe
Drive, Conference Room 608/610, Naples, Florida with the following members present:
Chief James S. Bloom, Collier County Sheriffs Office - Chairman
Janet Vasey. Citizen Representative — Vice Chair
Dr. Robert B. Tober. Collier County Medical Director
Dr. Jeffrey A. Panozzo, Medical Director - COPCN Holder
Dr. John Zelahy, Active ER Physician
Dr. Todd Bethel, Active ER Physican
Captain Robert Montagano, Naples Police Department (Excused)
Chief Michael D. Murphy, Collier County Fire Chief s Association
Chief Walter Kopka, Collier County EMS Chief
Mr. Jose Santana, EMT, Outside Collier County EMS
Mr. David Mennini, EMT, Collier County EMS
Mr. Justin Gibson, Paramedic, Outside Collier County EMS
Mr. Bobby Allen, Paramedic. Collier County EMS
Mr. Phillip C. Dutcher, Hospital Administrator
Mr. Robert T. Lupton, Hospital Administrator
Reg Buxton, Citizen Representative
Ed Morton, Citizen Representative (Excused)
ALSO PRESENT: Dan Bowman, Division Chief, EMS
Wayne Watson, Division Chief, EMS
Dr. Doug Lee, Collier County EMS Medical Director
Maria Franco, Administrative Assistant, EMS
Tabatha Butcher, EMS Asst. Chief
Dan Summers, Director of Emergency Services
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January 16, 2013
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mr. Bloom called the meeting to order at 10:00 A.M..
The Pledge of Allegiance was recited.
2. AGENDA AND MINUTES
a. Approval of Today's Agenda
A motion was made and seconded. Motion carried unanimously 15-0.
b. Approval of Minutes from the November 14th PSA Meeting
Change: Page 4, 3, f. should read "volunteered to serve on the Community
Outreach Education Subcommittee "
Ms. Vasey moved to approve the November 14, 2012 minutes as amended Motion seconded.
Motion carried unanimously, 15-0.
3. NEW BUSINESS
a. Select New Chair
Mr. Bloom resigned as Chairman of the PSA. He has recently been given additional duties
that will be time consuming.
Mr. Murphy nominated Reg Buxton to serve as Chairman on the PSA. Second by Dr. Tober.
Ms. Vasey nominated Mr. Kopka. Second by Dr. Tober. He declined the nomination to serve as
Chairman on the PSA.
Mr. Kopka nominated Janet Vasey to serve as Chairman on the PSA. Seconded.
A public vote was taken for nominees, Reg Buxton, 9 -0 or Janet Vasey, 6 -0.
Reg Buxton will serve as Chairman. Mr. Bloom turned the meeting over to Reg Buxton.
b. Report from the Budget Subcommittee
Ms. Vasey reported the Budget Subcommittee reviewed Ordinance No. 2012 -23 and established
the Budget on November 29, 2012. Public Safety Budget Policy and FY 13 Budget were
distributed.
She recommended the following be added to Budget Policy; Requestfor expenditure offunds
by any PSA Member will require prior authorization by EMS.
She reviewed the Draft FY2013 Budget items that totaled $14,000. (See attached)
Mr. Murphy recommended Public Outreach be funded. He asked if there could be a Public
Outreach account established-under EMS that would allow hospitals and others donate to Public
Education. He recommended each of the 7 units contribute $3,000 instead of $2,000 proposed and
fund the Public Outreach account with additional $1,000 from each of the agency representation.
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January 16, 2013
Mr. Kopka moved to approve the Budget as proposed. Motion seconded Motion passed, 14-1.
Mr. Murphy opposed
A Motion and second was made to approve Budget Policy change as recommended. Motion
carried unanimously, I5-0.
c. Report from the Medical Director's Subcommittee
Dr. Tober reported on topics discussed at the Medical Director's Subcommittee meetings:
■ Medical Subcommittee Mission Statement
■ Provided Collier County EMS Department Standard Operating Guidelines to the doctors at
the meeting.
■ Distributed New Protocol changes to the Medical Director Subcommittee on stroke, sepsis,
carbon monoxide exposure and VAD.
■ In the process of educating EMS on new protocols.
■ At the Medical Director Subcommittee meeting following PSA meeting; we'll be
discussing protocols on stroke, sepsis, carbon monoxide exposure and VAD.
d. PSA Ordinance Revisions
Staff reported speaking with the Legal Department regarding changes or adding language to PSA
Ordinance. Additional language that conflicts with other Ordinances is not allowed.
He recommended the Chairman forward a letter to the County Manager of the intent of the PSA.
Mr. Kopka suggested the PSA use the language already discussed, remove the alternate and look
at the language at a later date.
Mr. Kopka moved to send (Ordinance) back to County Staff and County Manager to ascertain
with the wording of the COPCN and make all necessary changes to any other Ordinances and
bring back to PSA. No second.
It was noted the PSA task list, Number 12 - "To perform or assist with any other function or duty
as requested by the Board" would give the BCC purview to add the request to the PSA task list.
Mr. Kopka moved to pass the Ordinance with a letter to be attached to the County Commission,
as backup, indicating the PSA requested to be the reviewing agency of the COPCN and do
request that to be added to PSA task and to do all necessary things in accordance to County
Ordinance to make that change. Seconded Motion passed.
Ms. Vasey made known the Ordinance calls for 8 members be present in order to establish a
quorum when the PSA has 17 members. A quorum for this Committee should be 9.
Ms. Vasey moved to change the number of Members to make a quorum from 8 to 9 since the
number of Members is actually 17. Seconded Motion passed.
e. Bylaws
Draft Public Safety Authority Bylaws Article Five: Fiscal Management Page 4 of 6,
3rd paragraph last sentence:
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January 16, 2013
Ms. Vasey suggested the PSA remove a sentence within the Bylaws, not included in the
Ordinance language, be removed due to it being confusing.
Ms. Vasey moved to delete "Procedures would include steps to obtain authorization to expend
funds; procurement requirements (I imagine these would go through our Purchasing Dept);
process for requesting payment and whether funds need to be expended in advance or could be
reimbursed "from the Bylaws — Article Five. Seconded. Motion passed.
L Proposed schedule for Subcommittee's and Technical Working Groups
Proposed schedule was provided. (See attached)
g. Technical Working Groups
The Authority will give direction to the Technical Working Groups.
- Emergency Medical Dispatch
It was noted the Fire Chief Association and Sheriff Department have a technical group that
deals with issues of a CAD system in place.
Mr. Kopka will be the PSA liaison and will report back to PSA.
- Trauma Triage and Care
It was suggested the Medical Directors Subcommittee have a liaison from the Trauma Center
and might be better served.
- Pre - hospital Emergency Medical Training
It was suggested Field personnel become involved.
- Clinical Coordination and Quality Outcomes
It was suggested Dr. Tober, Medical Directors Subcommittee Chairman, direct the Clinical
Coordination and Quality Outcomes with robust hospitals and medics participation and other
stakeholders involved.
Mr. Lupton and Dr. Panozzo volunteered to serve on the Subcommittee.
Hospital Representatives will be a part of the Subcommittee.
- Community Education and Awareness
Discussion on the Smart91 l.com system was made. This is a nationwide data system and
responders can access vital information quickly.
Speaker
Sheriff Kevin Rambosk
4. STAFF REPORTS
None
5. PUBLIC COMMENT
Speaker
Dr. Eric Eskioglu, Medical Director, Physician Regional Trauma Stroke Center
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January 16, 2013
a. Sheriff Rambosk
i. New Computer Aided Dispatch (CAD)
Sheriff Rambosk gave a brief overview on the (CAD)
ii. Processing of Emergency Medical Dispatch (EMD)
A brief overview of this live process with network functionality was made.
Questions were taken and responded to.
A motion and second was made to provide SheriffRambosk a recommendation letter to
proceed. Motion carried unanimously, 15-0.
b. North Naples Fire Presentation
A Representative from North Naples Fire Department gave a brief presentation on the North
Naples Council similar to the PSA. The Council meets the P Friday of every month. The next
meeting will be held 8:30 A.M. at the Marco Island Marriott.
6. BOARD MEMBER DISCUSSION
7. ESTABLISH NEXT MEETING DATE
a. March 13, 2013
8. ADJOURNMENT
There being no further business for the good of the County, the meeting was adjourned by
order of the chair at 12:00 P.M.
Collier County Public Safety Authority
4 n
Reg Buxton, Chairman
These minutes approved by the Board /Committee on�><���
as presented or as amendedQ _.
01
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DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT
Public Safety Authority FY13 Budget
The PSA Ordinance 2012 -23 requires establishment of an annual budget.
The following budget is recommended for approval by the PSA.
Authorized PSA Costs
The PSA Ordinance specifically limits authorized costs to:
• reproduction of documents and minutes
• postage
• electronic media
• secretarial support
• court reporters and
• other routine support
for the Authority and its technical sub - committees when approved by the
Authority.
FY13 Estimated Expenditures
8 PSA meetings (7 Regular, 1 Special) $4,000
includes clerical support, court reporter and reproduction of materials.
28 Technical working group meetings $8,000
includes clerical support, court reporter and reproduction of materials for 6
identified technical working groups identified in the PSA ordinance:
• Community education and awareness
• Emergency medical dispatch
• Trauma triage and care
• Pre - hospital emergency medical training
• Clinical coordination and quality outcomes
• Field coordination and operational concerns
• plus a budget working group.
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Miscellaneous expenses $2,000
includes other unidentified costs for a new organization.
Total Expenditures $14,000
FY13 Estimated Revenue
There are 7 agencies specified in the composition of the PSA. These
agencies will be assessed a proportionate share of the annual budget
approved by the PSA.
Collier County
Collier County Sheriff's Office
Collier County Fire Chief's Association
Naples Community Hospital
Naples or Marco Island Police Department
North Naples Fire Commission
Physician's Regional Hospital
Total Revenue
Cost per agency
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$14,000
$2,000
W
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FY13 Budget Back -up
Each PSA meeting:
Clerical time: 5 hours @ $27 /hr $135
Court reporter: 8 hours @ $32 /hr 256
Copies: 30 pages @15¢ for 25 people 112
Total cost per meeting $503
7 Regular and 1 Special meetings x 8
$4,024
Each Technical subcommittee meeting:
Clerical time: 3 hours @ $27 /hr $ 81
Court reporter: 6 hours @ $32 /hr 192
Copies: 10 pages @15¢ for 10 people 15
Total cost per meeting $288
28 subcommittee meetings x 28
$8,064
Miscellaneous Expenses: $2,000
Unspecified additional administrative costs
Meeting Assumptions
PSA meetings: 7 scheduled through end of FY13
1 special meeting may be needed
Technical subcommittee meetings:
Medical Directors subcommittee plans to meet after each PSA
meeting (including November 30 meeting): 6 meetings
Other 5 subcommittees identified in Ordinance are expected to meet
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during the months that the PSA does not meet:
5 subcommittees x 4 meetings:
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20 meetings
Budget subcommittee has met on FY13 budget and will meet on
FY14 budget: 2 meetings
Court Reporting Assumptions
Due to multiple agency involvement and potentially significant impacts of
PSA recommendations, court reporting of all PSA and subcommittee
meetings is recommended for FY13. This will provide formal written record
of all PSA public meetings.
This procedure can be reviewed prior to the development of FY14 budget.
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DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT
Public Safety Authority Budget Policy
The PSA Ordinance 2012 -23 requires establishment of a policy relating to
the budget.
PSA Membership
The PSA Ordinance (Section One, paragraph 9) requires an annual budget
with all represented agencies contributing a proportionate share to fund
administrative costs. There are 7 agencies specified in the composition of
the PSA:
Collier County
Collier County Sheriff's Office
Collier County Fire Chief's Association
Naples Community Hospital
Naples or Marco Island Police Department
North Naples Fire Commission
Physician's Regional Hospital
These agencies will be assessed a proportionate share of the annual
budget approved by the PSA.
Authorized PSA Costs
The PSA Ordinance specifically limits authorized costs to:
• reproduction of documents and minutes
• postage
• electronic media
• secretarial support
• court reporters and
• other routine support
for the Authority and its technical sub - committees when approved by the
Authority.
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4/23/2013 16.E.1.
Administration of Budget
The Collier County Emergency Medical Service (EMS) will manage budget,
accounting and reporting for the PSA.
EMS will establish a PSA Project Fund, provide for fund administration,
record keeping, billing agencies, collection of funds, payment of approved
expenses and financial reporting. A financial report will be provided at
each PSA meeting.
The annual budget will be approved by the PSA several months prior to the
start of the fiscal year (beginning with FY14), so funding requirements can
be included in agency budgets.
Any unexpended funds will be carried forward into the next fiscal year.
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