Agenda 04/23/2013 Item #16D 44/23/2013 16.D.4.
EXECUTIVE SUMMARY
Recommendation to authorize execution of the Congestion Management System/Intelligent
Transportation Stakeholders (CMS/ITS) grant award in the amount of $336,872 for the
construction of additional bus shelters.
OBJECTIVE: To obtain grant funds for the construction of additional bus shelters for Collier
Area Transit in the amount of $336,872.
CONSIDERATION: On February 12, 2013 the Board approved Agenda Item 16139
authorizing the submittal of a Congestion Management System/Intelligent Transportation
Stakeholders (CMS /ITS) grant application in the amount of $336,872 for the design and
construction of 12 bus shelters. The grant requires a 20% match. Collier County received
authorization from Florida Department of Transportation (FDOT) on December 19, 2012 to use
toll revenue credits in the amount of $84,218 as a soft match for the grant.
On March 12, 2013, county staff received notification of award from the Federal Transit
Administration (FTA). Execution of the grant is processed through the FTA Transportation
Electronic Award Management (TEAM) System.
FISCAL IMPACT: A budget amendment is required in the amount of $336,872 to recognize
the grant revenue funds in Collier Area Transit (CAT) Grant Fund (424), Project 33243. Collier
County has received approval from the Florida Department of Transportation for the use of toll
revenue credits in the amount of $84,218 as soft match for $336,872 in FY 13 Capital Grant
Funds. The soft match eliminates the need for any county local funding for the grant match. The
yearly maintenance cost for each shelter is included in the transit vendor contract and the cost to
repaint/repair them every six to seven years is approximately $4,600.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a majority vote for
approval —SRT.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
RECOMMENDATION: That the Board authorize execution, of the grant. award for the
Congestion Management System/Intelligent Transportation Stakeholders (CMS/ITS) grant in the
amount of $336,872 through the FTA Transportation. Electronic Award Management (TEAM)
System and approve all necessary budget amendments to recognize the grant revenue funds.
Prepared by: Yousi Cardeso, Administrative Assistant, Alternative Transportation Modes
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4/23/2013 16.D.4.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.4.
Item Summary: Recommendation to authorize execution of the Congestion Management
System /Intelligent Transportation Stakeholders (CMS /ITS) grant award in the amount of
$336,872 for the construction of additional bus shelters.
Meeting Date: 4/23/2013
Prepared By
Name: CardesoYousi
Title: Administrative Assistant,Alternative Transportatio
3/27/2013 1:45:26 PM
Submitted by
Title: Administrative Assistant,Altemative Transportatio
Name: CardesoYousi
3/27/2013 1:45:28 PM
Approved By
Name: SotoCaroline
Title: Management/Budget Analyst,Transportation Administr
Date: 3/28/2013 10:29:08 AM
Name: ScottTrinity
Date: 3/28/2013 2:18:18 PM
Name: ArnoldMichelle
Title: Director - Alt Transportation Modes,Altemative Tr
Date: 3/29/2013 3:08:51 PM
Name: AlonsoHailey
Title: Operations Analyst, Public Service Division
Date: 4/2/2013 10:56:09 AM
Name: CarnellSteve
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Title: Director - Purchasing /General Services,Purchasing
Date: 4/2/2013 1:46:26 PM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 4/3/2013 9:51:02 AM
Name: OberrathKaren
Title: Senior Accountant, Grants
Date: 4/11/2013 3:21:23 PM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 4/11/2013 5:00:01 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 4/12/2013 8:09:55 AM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 4/14/2013 1:21:45 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 4/15/2013 12:35:54 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 4/15/2013 1:43:52 PM
Name: OchsLeo
Title: County Manager
Date: 4/15/2013 2:20:30 PM
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4/23/2013 16.D.4.
View Print
DOT r3
U.S. Department of Transportation
Application
Page 1 of 7
4/23/2013 16.D.4.
FTA
Federal Transit Administration
Recipient ID:
1032
Recipient Name:
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
Project I D:
FL -95- X062 -00
Budget Number:
1 - Budget Pending Approval
Project information:
Bus Shelters. XU flexing money
Part 1: Recipient Information
Project Number:
FL -95- X062 -00
Recipient ID:
1032
Recipient Name:
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
Address:
13301 TAMIAMI TRAIL EAST, NAPLES, FL 34112 4961
Telephone:
(239) 213 -5812
Facsimile:
(239) 659 -5787
Union Information
Recipient ID:
1032
Union Name:
TRANSPORT WORKERS UNION, AFL -CIO
Address 1:
122 Dixie Lane
Address 2s
City:
Cocoa Beach, FL 3293.1
Contact Name:
Kevin Smith
Telephone:
(866) 795 -4255
Facsimile: .
E -mail:
jptwu500 @aol.com
Website:
Recipient ID:
1032
Union Name:
TRANSPORT WORKERS UNION, AFL -CIO
Address 1:
122 Dixie Lane
Address 2:
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4/23/2013 16.D.4.
City:
Cocoa Beach, FL 32931
Contact Name:
Kevin Smith
Telephone:
(866) 795 -4255
Facsimile:
(321) 784 -8847
E -mail:
Kevin.Smith @SCLS- LLC.com
Website:
$336,872
Part 2: Project Information
Project Type:
Grant
Gross Project
Cost:
$336,872
Project Number:
FL -95- X062 -00
Project Description:
Bus Shelters. XU flexing
money
Adjustment Amt:
$0
Total Eligible Cost:
$336,872
Recipient Type:
County Agency
Total FTA Amt:
$336,872
FTA Project Mgr:
Valencia Williams 404 -865-
5634
Total State Amt:
$0
Total Local Amt:
$0
Recipient Contact:
Trinity Scott 239 - 252 -5832
Other Federal
Amt:
$0
New /Amendment:
None Specified
Amend Reason:
Initial Application
Special Cond Amt:
$0
Fed Dom Asst. #:
20507
Special Condition:
None Specified
Sec. of Statute:
5307 -3
S.C. Tgt. Date:
None Specified
State Appl. ID:
None Specified
S.C. Eff. Date:
None Specified
Start/End Date:
Jul. 01, 2012 - Jun. 30, 2014
Est. Oblig Date:
None Specified
Recvd. By State:
Pre -Award
Authority ?:
Yes
EO 12372 Rev:
Not Applicable
Review Date:
None Specified
Fed. Authority ?Debt :
No
Planning Grant ?:
NO
Final Budget ?: INo
Program Date
(STIP /UPWP /FTA
Prm Plan) :
Jul. 01, 2012
Program Page:
277
Application Type:
Electronic
Supp. Agreement ?:
No
Debt. Delinq. Details:
Urbanized Areas
UZA ID UZA Name
123610 BONITA SPRINGS, FL
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Congressional Districts
State ID
District Code
District Official
12
12
Adam H Putnam
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4/23/2013 16.D.4.
Project Details
These flex funds will be utilized for the design, purchase and construction of up to twelve (12) shelters (including
amenities such as bike racks, benches, trash receptacles) as budget allows. The life expectancy of each shelter
is calculated at 15 years. This project will enhance access to bus stops and connectivity to sidewalks to all,
including people with disabilities, to public transportation. The life expectancy of each shelter is calculated at 15
years. The total Amount of transfer is $336,872.00
Toll Revenue Credits from MOT will be utilized in the ammount of $84,218.00 as soft match for this grant. The
authorizing Toll Revenue Credit letter from MOT is attached to this grant.
Information required from Federal Aid Coordinator:
Recipient Name — Collier County Board of County Commissioners
FTA Grant Number (Fedtech Bulletin 07 -01) Transfers to FTA in FFY07 FL -95 -X062;
Financial Project Number(s) FM 427949 -1
STIP page number 277
FACMP Fund 2013 FTAT pgm 16, $336,872.00 and 2013 SU pgm 16 $336,872.00
Earmarks
No information found.
Security
No — We will not expend at least 1 % of the 5307 funds in this grant application for security purposes.
3. Other, please describe below.
Part 3: Budget
Project Budget
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Quantity
FTA Amount
I Tot. Elig. Cost
SCOPE
119 -00 TRANSIT ENHANCEMENTS (BUS)
12
$336,872.001
$336,872.00
ACTIVITY
11.93.02 CONSTRUCTION - BUS
SHELTERS
12
$336,872.00
$336,872.00
Estimated Total Eligible Cost:
$336,872.00
Federal Share:
$336,872.00
Local Share:
$0.00
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OTHER (Scopes and Activities not included in Project Budget Totals)
None
No Amendment Funding Source information is available for the selected groiect
Alternative Fuel Codes
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4/23/2013 16.D.4.
11.19.00
TRANSIT ENHANCEMENTS (BUS)
Diesel Fuel
11.93.02
CONSTRUCTION - BUS SHELTERS
Diesel Fuel
Extended Budget Descriptions
119 -00
TRANSIT ENHANCEMENTS (BUS)
12
$336,872.00
$336,872.00
Mar. 30, 2013
11.93.02
CONSTRUCTION - BUS SHELTERS
1 12
$336,872.00
$336,872.00
These funds will be utilized for the design, purchase and construction of up to twelve (12) shelters (including
amenities such as bike racks, benches, trash receptacles) as budget allows. The life expectancy of each shelter
is calculated at 15 years. This project will enhance access to bus stops and connectivity to sidewalks to all and
people with disabilities to public transportation. The life expectancy of each shelter is calculated at 15 years.
Changes since the Prior Budget
No information found.
Part 4. Milestones
11.93.02 CONSTRUCTION - BUS SHELTERS
12 $336,872 $336,872
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Milestone Description
Est. Comp. Date
1.
RFP /IFB Issued
Mar. 30, 2013
These funds will be utilized for the design, purchase and construction of up to
twelve (12) shelters (including amenities such as bike racks, benches, trash
receptacles) as budget allows. The life expectancy of each shelter is
calculated at 15 years. This project will enhance access to bus stops and
connectivity to sidewalks to all, including people with disabilities, to public
transportation.
2.
Contract Award
Aug. 30, 2013
These funds will be utilized for the design, purchase and construction of up to
twelve (12) shelters (including amenities such as bike racks, benches, trash
receptacles) as budget allows. The life expectancy of each shelter is
calculated at 15 years. This project will enhance access to bus stops and
connectivity to sidewalks to all, including people with disabilities, to public
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Pate 5 of 7
4/23/2013 16.D.4.
Part 5. Environmental Findings
PRJBUD Project Budget
12 $336,872 $336,872
Finding No. 1 - Class II(c)
C08 - Install Shelters, fencing, & Amenities
Installation of fencing, signs, pavement markings, small passenger shelters, traffic signals, and railroad
warning devices where no substantial land acquisition or traffic disruption will occur.
Finding Details:
119302 CONSTRUCTION - BUS
SHELTERS
12 $336,872 $336,872
Finding No. 1 - Class II(c)
C08 - Install Shelters, fencing, & Amenities
Installation of fencing, signs, pavement markings, small passenger shelters, traffic signals, and railroad
warning devices where no substantial land acquisition or traffic disruption will occur.
Part 6: Fleet Status
Fixed Route
transportation.
Before
3.
Contract Complete
Jun. 30, 2014
Active Fleet
These funds will be utilized for the design, purchase and construction of up to
twelve (12) shelters (including amenities such as bike racks, benches, trash
A. Peak Requirement
17
receptacles) as budget allows. The life expectancy of each shelter is
17
calculated at 15 years. This project will enhance access to bus stops and
6
0
connectivity to sidewalks to all, including people with disabilities, to public
C. Total (A +B)
transportation.
0
Part 5. Environmental Findings
PRJBUD Project Budget
12 $336,872 $336,872
Finding No. 1 - Class II(c)
C08 - Install Shelters, fencing, & Amenities
Installation of fencing, signs, pavement markings, small passenger shelters, traffic signals, and railroad
warning devices where no substantial land acquisition or traffic disruption will occur.
Finding Details:
119302 CONSTRUCTION - BUS
SHELTERS
12 $336,872 $336,872
Finding No. 1 - Class II(c)
C08 - Install Shelters, fencing, & Amenities
Installation of fencing, signs, pavement markings, small passenger shelters, traffic signals, and railroad
warning devices where no substantial land acquisition or traffic disruption will occur.
Part 6: Fleet Status
Fixed Route
a
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Before
Change
After
I.
Active Fleet
A. Peak Requirement
17
0
17
B. Spares
6
0
6
C. Total (A +B)
23
0
23
D. Spare Ratio (B /A)
35.29%
0.00%
35.29%
II.
Inactive Fleet
A. Other
0
0
0
a
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4/23/2013 16.D.4.
Equip # Cost Date Acq Year
B. Pending Disposal
0
0
0
030988 $123,984.00
C. Total (A +B)
0
0
0
III.
Total (I.0 and II.C)
23
0
23
Equip # Cost Date Acq Year
Make
030016 $103,992.00
11/22/2002
2002FREIGHTLINER
030988 $123,984.00
06/05/2003
2003FREIGHTLINER
030989 $123,984.00
06/05/2003
2003FREIGHTLINER
042925 $123,984.00
05/07/2004
2004FREIGHTLINER
042926 $123,984.00
05/07/2004
2004FREIGHTLINER
042927 $124,073.50
05/14/2004
2004FREIGHTLINER
042928 $123,984.00
05/14/2004
2004FREIGHTLINER
050382 $271,468.00
07/18/2005
2005GILLIG
050383 $271,468.00
07/19/2005
2005GILLIG
050384 $271,468.00
07/21/2005
2005GILLIG
060091 $271,468.00
06/27/2006
2006GILLIG
060092 $283,157.00
06/28/2006
2006GILLIG
060093 $283,157.00
06/30/2006
2006GILLIG
060094 $283,157.00
07/03/2006
2006GILLIG
CC2 -240 $324,326.00
01/17/2008
2007GILLIG
CC2 -242 $324,326.00
01/17/2008
2007GILLIG
CC2 -241 $324,326.00
01/18/2008
2007GILLIG
CC2 -243 $324,326.00
01/23/2008
2007GILLIG
CC2 -497 $340,582.00
03/22/2010
2010GILLIG
CC2 -498 $340,582.00
03/24/2010
2010GILLIG
CC2 -499 $340,582.00
03/25/2010
2010GILLIG
CC2 -513 $530,207.00
06/28/2010
2010GILLIG
CC2 -514 $530,207.00
07/01/2010
2010GILLIG
Part 7. FTA Comments
General Review
Comment Title:
STIP
Comment By:
Valencia D Williams
Date Created:
Jul. 19, 2012
Date Updated:
None Specified
Ref Section:
Unknown
Comment:
Attach STIP page
Comments to DOL
Comment Title:
DOL Certification
Comment By:
Valencia D Williams
Date Created:
Aug. 28, 2012
Date Updated:
Aug. 28, 2012
Ref Section:
Unknown
Comment:
Please consider this grant for DOL Section 5333(b) Certification. This grant application is
for construction of bus shelters. Please review this application for labor certification in
accordance with DOL Section 5333(b) Certification. The grantee contact is Yousi Cardeso
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and can be reached at (239) 252 -6754
YousiCardeso @Colliergov.net
Part 8: Results of Reviews
The reviewer did not .find any errors
Paue 7 of 7
4/23/2013 16.D.4.
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DATE: December 19, 2012
TO: Terry rator
"t and Logistics Administrator
FROM: Juan J. Plore' State �reigh -
COPY: Yvette Tavlor(FTA)' James Jobe, Ed Coven, UzStuTts, Julia Davis, flies
SUBJECT: Authorization for the Use of State Toll Revenue Credits asFT A "Soft Match"
for Collier Area Transit's application, FK8#427949-l; PTA FL95-XD6Z
Tbisis/nresponseto1hennennorandumdatedDecember11,2OI2,requentingtheDepartment's
authority to grant a request by Collier Area Transit to use state toll revenue credits in the amount of
$84,218 as soft match for Collier Area Transit's pending capital portion oftheir FTAappfication. in
accordance with Title 23 United States Code Section 120') and the State of Florida's adopted policy
regarding the use of toll revenue credits for public transit capital projects, we concur with your
determination of eligibility and hereby authorize Collier Area Transit to use $84,218 in State of
Florida toll revenue credits as soft match for these FTAprojects.
Use of the toll revenue credits as soft match will effectively allow for PTA funding of capital project.,
atal80% federal snare. When providing a copy ofth�authohzat|ontoCoU/er Area Trans�please
ask them to reference the use of these credits in their project budget sheets of their PTA application,
and send e copy of this authorization letter tm their PTA Project Manager. Also include the item
number reference where these proiects are included in the STIP, FD<JT will work with the Federal
Highway Administration to ensure that the use of the toll revenue credits is properly accounted and
recorded.
1' you, nave any questions please contact LL, Stutts, Grants Programs Administrator, at 853-4 24-450O
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