Agenda 04/23/2013 Item #16D 24/23/2013 16.D.2.
EXECUTIVE SUMMARY
Recommendation to approve an amendment to the FY 2008 Federal Transit Administration (FTA)
Section 5309 grant award.
OBJECTIVE: To obtain approval to revise the FY 2008 Federal Transit Administration (FTA)
Section 5309 grant application and amend the award to include additional improvements to the
Collier Area Transit Administration and Maintenance Facility.
CONSIDERATION: On September 15, 2009, the Board approved agenda Item 16133
approving the fiscal year 2008 Federal Transit Administration (FTA) Section 5309 grant award
in the amount of $259,000 for the purchase and installation of a generator at the Collier Area
Transit (CAT) Administration and Operations facility at 8300 Radio Road. The purchase and
installation of the generator has been completed under budget.
In September 2011, the Board approved the award of a contract to complete design for
improvements to the CAT Administration and Operations facility. The design includes the
addition of a permanent transfer station, elevator in the main building, construction of fueling
island, construction of permanent passenger restroom facilities and other necessary
improvements to enhance safety, security operations and ADA accessibility. The consultant was
also charged with creating a master plan to allow for phased construction as funding becomes
available. At this time, staff has secured partial funding for these improvements through
multiple FTA grants.
In an effort to fully utilize the remaining $63,021.83 from the generator installation, staff is
requesting approval to revise the grant application to apply the residual funding to supplement
funding for the CAT Administration and Operations facility improvements noted above. A
revised application is required to be submitted through FTA's Transportation Electronic Award
Management (TEAM) for the grantor agency to amend the award.
FISCAL IMPACT: The funds associated with this action were approved on September 15,
2009 and are available within CAT Fund 426, Project 33031. The $63,021.83 remaining grant
monies will be utilized to supplement funding for CAT Administration and Operations facility
improvements.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a majority vote for
approval —SRT.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
RECOMMENDATION: That the Board of County Commissioners approve an amendment to
the FY 2008 Section 5309 Federal Transit Administration award.
Prepared by: Trinity Scott, Public Transit Manager, Alternative Transportation Modes
Packet Page -1156-
4/23/2013 16.D.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.2.
Item Summary: Recommendation to approve an amendment to the FY 2008 Federal
Transit Administration (FTA) Section 5309 grant award.
Meeting Date: 4/23/2013
Prepared By
Name: ScottTrinity
Title: VALUE MISSING
3/14/2013 8:56:53 AM
Submitted by
Title: VALUE MISSING
Name: ScottTrinity
3/14/2013 8:56:55 AM
Approved By
Name: SotoCaroline
Title: Management/Budget Analyst,Transportation Administr
Date: 3/14/2013 3:28:18 PM
Name: ArnoldMichelle
Title: Director - Alt Transportation Modes,Alternative Tr
Date: 3/26/2013 2:06:41 PM
Name: AlonsoHailey
Title: Operations Analyst, Public Service Division
Date: 3/27/2013 10:26:29 AM
Name: TeachScott
Title: Deputy County Attomey,County Attorney
Date: 4/3/2013 9:40:32 AM
Name: CarnellSteve
Packet Page -1157-
Title: Director - Purchasing /General Services,Purchasing
Date: 4/10/2013 12:50:12 PM
Name: OberrathKaren
Title: Senior Accountant, Grants
Date: 4/11/2013 3:27:59 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 4/11/2013 4:28:02 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 4/15/2013 12:51:26 PM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 4/15/2013 4:28:36 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 4/16/2013 9:00:46 AM
Name: OchsLeo
Title: County Manager
Date: 4/16/2013 11:45:43 AM
Packet Page -1158-
4/23/2013 16.D.2.
View Print
Paize 1 of 5
4/23/2013 16.D.2.
DOT 01v FTA
U.S. Department of Transportation Federal Transit Administration
Application
Recipient ID:
1032
Recipient Name:
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
Project ID:
FL -04- 0047 -00
Budget Number:
13 - Budget Pending Approval
Project Information:
I FY 08 5309 Capital Assistance Generator
Part 1: Recipient Information
Project Number:
FL -04- 0047 -00
Recipient ID:
1032
Recipient Name:
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
Address:
3301 TAMIAMI TRAIL EAST, NAPLES, FL 34112 4961
Telephone:
(239) 213 -5812
Facsimile:
(239) 659 -5787
Part 2: Project Information
Project Type:
Grant
Gross Project
Cost:
$259,000
Project Number:
FL -04- 0047 -00
Adjustment Amt:
$0
Project Description:
FY 08 5309 Capital
Assistance Generator
Total Eligible Cost:
$259,000
Recipient Type:
County Agency
Total FTA Amt:
$259,000
FTA Project Mgr:
Valencia Williams,
(404) 865 -5634
Total State Amt:
$0
Total Local Amt:
$0
Recipient Contact:
Elizabeth Suchsland
Other Federal
Amt:
$0
New /Amendment:
None Specified
Amend Reason:
Initial Application
Special Cond Amt:
$0
Fed Dom Asst. #:
20500
Special Condition:
None Specified
Sec. of Statute:
5309 -2
S.C. Tgt. Date:
None Specified
State Appl. ID:
None Specified
S.C. Eff. Date:
None Specified
Start/End Date:
Oct. 01, 2008 - Sep. 30, 2009
Est. Oblig Date:
None Specified
Packet Page -1159-
ht ps:Hftateamweb fta dot gov/ teatnweb/ ApplicationsNiewPrintIViewPrintRe,; asn ?Cl JTT) 4/12/2013
View Print
Recvd. By State:
Apr. 24, 2008
EO 12372 Rev:
YES
Review Date:
None Specified
Planning Grant ?:
NO
Program Date
(STIP /UPWP /FTA
Prm Plan) :
Oct. 01, 2008
Program Page:
262
Application Type:
Electronic
Supp. Agreement ?:
No
Debt. Delinq. Details:
Urbanized Areas
UZA ID UZA Name
123610 ]BONITA SPRINGS, FL
Congressional Districts
State ID
District Code
District Official
12
12
Adam H Putnam
Earmarks
Earmark Details
PaL,e 2 of 5
4/23/2013 16.D.2.
Pre -Award
Yes
Authority ?:
Amount
Applied
Fed. Debt
No
Authority ?:
$259,000
Final Budget ?:
No
Earmark ID
Earmark Name
Orig. Balance
Amount
Applied
E2008 -BUSP -0177
Collier County Transit -Trans
$259,000
$259,000
Number of Earmarks: 1
Total Amount Applied: $259,000
Date Sent for Release: 5/27/2008 12:36:20 PM
Date Released:
Securi
No information found.
Packet Page -1160 -
https: / /ftateamweb. fta. dot. gov /teamweb/ Applications /V i ewPrint/Vi ewPrintRes. asp ?GUID... 4/12/2013
View Print
Part 3: Budget
Project Budget
PaLye 3 of 5
4/23/2013 16.D.2.
OTHER (Scopes and Activities not included in Project Budget Totals)
None
SOURCES OF FEDERAL FINANCIAL ASSISTANCE
UZA ID
Quantityl
FTA Amount
I Tot. Elig. Cost
SCOPE
Previously
Approved
Amendment
Amount
Total
114 -00 BUS: SUPPORT EQUIP AND
FACILITIES
0
$259,000.00
$259,000.00
ACTIVITY
00
2008
04
11.44.03 REHAB /RENOVATE -
ADMIN/MAINT FACILITY
0
$195,978.17
$195,978.17
11.44.03 REHAB /RENOVATE -
ADMIN/MAINT FACILITY
0
$63,021.83
$63,021.83
1 $259,000.00
Total from all Funding Sources:
$259,000.00
Estimated Total Eligible Cost:
$259,000.00
Federal Share:
$259,000.00
Local Share:
$0.00
OTHER (Scopes and Activities not included in Project Budget Totals)
None
SOURCES OF FEDERAL FINANCIAL ASSISTANCE
UZA ID
Accounting
Classification
FPC
FY
SEC
Previously
Approved
Amendment
Amount
Total
Diesel Fuel
123610
2008.25.04.31.2
00
2008
04
1 $0.00
$259,000.00
$259,000.00
Total Previously Approved:
$0.00
Total Amendment Amount:
1 $259,000.00
Total from all Funding Sources:
$259,000.00
Alternative Fuel Codes
11.14.00
BUS: SUPPORT EQUIP AND FACILITIES
Diesel Fuel
11.44.03
REHAB /RENOVATE - ADMIN/MAINT FACILITY
Diesel Fuel
11.44.03
REHAB /RENOVATE - ADMIN/MAINT FACILITY
Diesel Fuel
Extended Budget Descriptions
Packet Page -1161 -
https: / /ftateamweb.fta.dot. gov /teamweb/ Applications/ ViewPrint /ViewPrintRes.asp ?GUID... 4/12/2013
View Print
Pate 4 of 5
4/23/2013 16.D.2.
114 -00
BUS: SUPPORT EQUIP AND FACILITIES
1 0
$259,000.00
$259,000.00
114 -00
Collier Area Transit (CAT) recently moved into a new facility located at 8300 Radio Road. This facility houses
both the operations and administration for CAT. CAT is a service that operates as an essential service in an
emergency, and therefore needs to maintain operations even when power outages occur. The facility does not
currently have any emergency generation capability. The facility includes two separate buildings (one for
operations and one for maintenance) and a sewer lift station. We need to design a backup generation plan and
purchase the specified generators. This grant is being submitted for the purchase of the generators.
Total
11.44.03
REHAB /RENOVATE - ADMIN /MAINT FACILITY
1 0
$195,978.17
$195,978.17
$0
These funds will be used to purchase emergency generators.
11.44.03
11.44.03
REHAB /RENOVATE - ADMIN /MAINT FACILITY 1
0
$63,021.83
$63,021.83
FACILITY
These funds from ALI 11.44.03 - Generator in the amount of $63,021.83 will go toward the construction of
sawtooth bus bay, ADA restrooms and fueling island at administration & operations facility.
unanges since the Prior Budget
FTA Change Amounts
Code
Description
Previous FTA
Change in FTA
Current FTA Total
114 -00
BUS: SUPPORT EQUIP AND
FACILITIES
Total
Total
$259,000
114 -00
BUS: SUPPORT EQUIP AND
FACILITIES
$259,000
$0
$259,000
11.44.03
REHAB /RENOVATE - ADMIN /MAINT
$196,382
-$404
$195,978
FACILITY
11.44.03
REHAB /RENOVATE - ADMIN/MAINT
$62,618
$404
$63,022
FACILITY
Eligible Change Amounts
Code
Description
Previous Eligible
Change in Eligible
Current Eligible
114 -00
BUS: SUPPORT EQUIP AND
FACILITIES
$259,000
$0
$259,000
11.44.03
REHAB /RENOVATE - ADMIN /MAINT
FACILITY
$196,382
-$404
$195,978
11.44.03
REHAB /RENOVATE - ADMIN/MAINT
$62,618
$404
$63,022
FACILITY
Change in Quantity
Code
Description
Previous Quantity
Change in Quantity
Current Quantity
BUS: SUPPORT EQUIP AND
Packet Page -1162-
https:Hftateamweb. fta. dot. gov /tealnweb/ Applications NiewPrintIViewPrintRes .asp ?GUID... 4/12/2013
View Print
Page 5 of 5
4/23/2013 16. D.2.
114 -00
1 FACILITIES
0
0
0
11.44.03
REHAB /RENOVATE - ADMIN/MAINT
0
0
0
$0
FACILITY
Total Eligible Cost:
$259,000
$0
11.44.03
REHAB /RENOVATE - ADMIN /MAINT
0
0
0
Total State Amount:
FACILITY
$0
$0
Total Local Amount:
Change in Amendment Control Totals
Description
Previous Amount
Chan -ge in Amount
Current Amount
Gross Project Cost:
$259,000
$0
$259,000
Adjustment Amount:
$0
$0
$0
Total Eligible Cost:
$259,000
$0
$259,000
Total FTA Amount:
$259,000
$0
$259,000
Total State Amount:
$0
$0
$0
Total Local Amount:
$0
$0
$0
Other Federal Amount:
$0
$0
$0
Special Condition Amount:
$0
$0
$0
Change in Project Control Totals
Description
Previous Amount
Change in Amount
Current Amount
Gross Project Cost:
$259,000
$0
$259,000
Adjustment Amount:
$0
$0
$0
Total Eligible Cost:
$259,000
$0
$259,000
Total FTA Amount:
$0
$0
$259,000
Total State Amount:
$0
$0
$0
Total Local Amount:
$0
$0
$0
Other Federal Amount:
$0
$0
$0
Special Condition Amount:
$0
$0
$0
Packet Page -1163-
https: / /ftateamweb. fta. dot. gov /teamweb/ Applications /ViewPrint/ViewPrintRes. asp ?GUID... 4/12/201