Agenda 04/23/2013 Item #16C14/23/2013 16.C.1.
EXECUTIVE SUMMARY
Recommendation to award Bid No. 12 -5956, "Electrical Component Testing," to Industrial Electric
Testing, Inc., and Electric Power Systems, Inc., as primary and secondary vendors, respectively.
OBJECTIVE: Obtain best value electrical component testing services that can be used by any county
department for scheduled or emergency work.
CONSIDERATIONS: Collier County operates various facilities including water treatment and water
reclamation facilities that provide essential life sustaining water and sewer services to its residents. These
facilities utilize numerous electrical components including, but not limited to, switchgear, motor control
centers, starters, and breakers. The functional condition of these components is crucial to proper system
operations. Electrical component testing services are required to routinely test and evaluate these
components in accordance with county and national standards to ensure efficient operation of utility
facilities.
The Purchasing Department advertised Invitation to Bid 12 -5956 on October 4, 2012. More than 589
notices were sent, and 41 bid packages were downloaded. Staff received four bids on October 23, 2012.
One bid, from Schneider Electric, was deemed non- responsive. The remaining three bids are summarized
below.
Industrial Electric Testing, Inc. $64,589.00
Electric Power Systems, Inc. $79,798.00
Circuit Breakers Sales and Service, Inc. $85,334.00
The bids were reviewed by staff and, as per the solicitation, staff recommends awarding the contract to
Industrial Electric Testing, Inc., and Electric Power Systems Inc., as primary and secondary vendors,
respectively. If the primary vendor cannot perform the services required, the secondary vendor may be
utilized.
FISCAL IMPACT: Funding is available in, and is consistent with, the FYI Capital Budget and the
Public Utilities Division's FYI Operating Budget approved by the Board of County Commissioners on
September 20, 2012. The sources of funding include the Water User Fee Fund (412), Wastewater User
Fee Fund (414), Water -Sewer Operating Fund (408), and Facilities Management General Fund (001).
The total estimated annual amount is $300,000 and is a function of the number and frequency of testing
required to maintain operational efficiencies.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's
Office, is legally sufficient for Board action and only requires a majority vote for approval —SRT.
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, Ex- officio Governing Board of the
Collier County Water -Sewer District, award Bid No. 12 -5956 to Industrial Electric Testing, Inc., and
Electric Power Systems Inc., as primary and secondary vendors, respectively. The contract shall be in the
form of a standard Collier County Purchase Order.
Prepared By: Oscar P. Martinez, P.E., PMP, Senior Project Manager,
Attachments: Bid Tabulation
Packet Page -898-
4/23/2013 16.C.1.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.C.16.C.1.
Item Summary: Recommendation to award Bid No. 12 -5956, "Electrical Component
Testing," to Industrial Electric Testing, Inc., and Electric Power Systems, Inc., as primary and
secondary vendors, respectively.
Meeting Date: 4/23/2013
Prepared By
Name: Oscar Martinez
Title: Project Manager, Senior,Public Utilities Engineering
3/12/2013 12:57:55 PM
Submitted by
Title: Project Manager, Senior,Public Utilities Engineering
Name: Oscar Martinez
3/12/2013 12:57:56 PM
Approved By
Name: HapkeMargie
Title: Operations Analyst, Public Utilities
Date: 3/12/2013 2:13:14 PM
Name: CampSkip
Title: Director - Facilities Management,Facilities Manage
Date: 3/12/2013 2:30:38 PM
Name: Joseph Bellone
Title: Manager - Utility Billing & Cust Serv.,Utilities F
Date: 3/12/2013 2:58:43 PM
Name: Steve Messner
Title: Plant Manager,Water
Date: 3/12/2013 3:41:12 PM
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4/23/2013 16.C.1.
Name: BrilhartBrenda
Title: Purchasing Agent,Purchasing & General Services
Date: 3/13/2013 10:27:08 AM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 3/13/2013 1:31:53 PM
Name: Paul Mattausch
Title: Director - Water,Water
Date: 3/14/2013 11:10:00 AM
Name: ChmelikTom
Title: Director, Public Utilities Engineering
Date: 3/19/2013 11:08:26 AM
Name: JacobsSusan
Title: Operations Analyst, Public Utilities
Date: 3/20/2013 8:04:38 AM
Name: RodriguezDan
Title: Director - Solid Waste,Solid Waste
Date: 3/22/2013 4:11:14 PM
Name: PajerCraig
Title: Project Manager, Senior,Public Utilities Engineeri
Date: 4/1/2013 1:59:08 PM
Name: TeachScott
Title: Deputy County Attomey,County Attorney
Date: 4/3/2013 9:57:43 AM
Name: YilmazGeorge
Title: Administrator, Public Utilities
Date: 4/6/2013 9:27:57 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 4/10/2013 3:02:53 PM
Name: UsherSusan
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 4/12/2013 2:15:44 PM
Packet Page -900-
Name: OchsLeo
Title: County Manager
Date: 4/12/2013 3:01:20 PM
Packet Page -901-
4/23/2013 16.C.1.
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4/23/2013 16.C.1.
R
INVITATION TO BID
Date: October 4, 2012
From: Brenda Brilhart, Procurement Strategist
(239) 252 -8446 (Telephone)
(239) 252 -6697 (FAX)
BrendaBrilhart@colliergov.net (Email)
To: Prospective Vendors
Subject: ITB 12 -5956 Electrical Component Testing
As requested by the Public Utilities Engineering Department, the Collier County Board
of County Commissioners Purchasing Department has issued this ITB for the purpose
of obtaining fair and competitive responses.
Please refer to the Public Notice included in this document for the opening date and
time and any applicable pre -ITB conference.
All questions regarding this ITB must be submitted online on the Collier County
Purchasing Department E- Procurement website: www.colliergov.net/bid. All responses
to questions will be posted on the website with electronic notification to all prospective
vendors.
We look forward to your participation in Collier County's competitive procurement
process.
cc: Frank Inzano, Project Manager
Note: All ITB responses submitted must include one (1) original labeled MASTER,
along with one (1) exact duplicate copy on CD Rom, including all required forms.
Purchasng Depamwt - 3327 Tamiami Trail East - Naples, Florida 341124901 • www.colhergov.nelipurchasing
#12 -5956 Electrical Component Testing
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4/23/2013 16.C.1.
Invitation to Bid
Index
PublicNotice ............................................................................................... ............................... 3
Exhibit I: Scope of Work, Specifications and Response Format ................ ............................... 4
Exhibit II: General Bid Instructions ............................................................. ............................... 9
Exhibit III: Standard Purchase Order Terms and Conditions ....................... .............................14
Exhibit IV: Additional ITB Terms and Conditions ......................................... .............................17
Attachment 1: Vendor Submittal - Vendor's Non - Response Statement ....... .............................23
Attachment 2: Vendor's Check List ............................................................. .............................24
Attachment 3: Vendor Submittal - Bid Response Form ............................... .............................25
Attachment 4: Vendor Submittal — Local Vendor Preference Affidavit .......... .............................30
Attachment 5: Vendor Submittal — Immigration Affidavit ............................... .............................31
Attachment 6: Vendor Substitute W — 9 ........................................................ .............................32
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements ... .............................33
Exhibit A — Scope of Services
#12 -5956 Electrical Component Testing
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FA
4/23/2013 16.C.1.
Public Notice
Sealed bid responses for Solicitation 12 -5956, will be received either electronically at
www.colliergov.net /bid or manually only at the Collier County Government, Purchasing
Department, 3327 Tamiami Trail E, Naples, FL 34112 until 2:30 p.m. Collier County local time
on October 23, 2012. Solicitation responses received after the stated time and date will not be
accepted.
ITB 12 -5956 Electrical Component Testing
A pre -bid conference will be not be held for this solicitation. All questions regarding this ITB
must be submitted online on the Collier County Purchasing Department E- Procurement website:
www.colliergov.net /bid. All responses to questions will be posted on the website with electronic
notification to all prospective vendors.
All solicitation responses must be made on the official ITB response forms included and only
available for download from the Collier County Purchasing Department E- Procurement website
noted herein. ITB Documents obtained from sources other than Collier County Purchasing
may not be accurate or current.
Collier County encourages vendors to utilize recycled paper on all manual bid response
submittals.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BY: /s/ Joanne Markiewicz
Interim Purchasing /General Services Director
Publicly posted in the lobby of the Purchasing Building and on the Collier County Purchasing
Department website: www.colliergov.net/ourchasing on October 4, 2012.
#12 -5956 Electrical Component Testing
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4/23/2013 16.C.1.
Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Collier County Public Utilities Engineering Department (hereinafter, the "Division
or Department "), the Collier County Board of County Commissioners Purchasing Department
(hereinafter, "County ") has issued this Invitation to Bid (hereinafter, "ITB ") with the intent of obtaining
bids from interested and qualified firms in accordance with the terms, conditions and specifications
stated or attached.
The Vendor, at a minimum, must achieve the requirements of the Scope of Work and Specifications
stated herein.
Background.
The Board of County Commissioners, Public Utilities Engineering Department, is seeking the services
of one (1) or more electrical component testing providers to perform maintenance testing of electrical
power distribution equipment and systems, plus other component field testing and other services
including but not limited to the services listed in the Scope of Work. Anticipated annual expenditures
will be $300,000.
The selected Contractor(s) will be responsible for utilizing proper equipment, performing system and
individual component testing, and providing unbiased, descriptive test results in a systematic format.
The County reserves the right to solicit testing services as applicable to any facility, new or existing,
that is not outlined herein, on an individual basis per approval of the Project Manager. Jobs handled
in this manner will be quoted time and materials. The County reserves the right to hold ten percent
(10 %) retainage on any job, pending the completion of testing services and subsequent Test Report.
This contract shall be available for use by all County departments. The testing services shall not
exceed $100,000 for any one project without Board approval and shall have a maximum annual
contract amount limit of $200,000.
Procedures:
Response Time - Emergency Services: The Contractor shall be in a position to be available on a
twenty -four (24) hour basis, 365 days per year for emergency work. The Contractor shall provide
the County with an on -call telephone number for emergency service. Each selected Contractor(s)
shall supply all County departments utilizing this contract with a minimum of two (2) twenty -four (24)
hour emergency contact phone numbers. Must respond to site within six (6) hours of a purchase
order issuance for emergencies (as deemed by the County). Dependent upon the scope of
emergency work required, the County's Project Manager may select any of the awarded firms to
respond to this urgent situation request.
The procedure to be followed will be determined by the value of the project. The procedures
for projects with a value of $100,000.00 or less are outlined below:
Summary of Work to be provided to the awarded Primary firm.
2. Contractor shall respond with the information and /or proposal sought within seven (7)
working days;
Issuance by Owner of a numbered Purchase Order.
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4/23/2013 16.C.1.
Procedures for projects with a value of $100,001 to $200,000 are as follows:
1. Quotations shall be solicited from all awarded firms. Completion time and the collection of
liquidated damages may be specified in the Quotation. Performance and Payment Bonds may
also be required.
2. Contractor shall respond with the information and /or proposal sought within seven (7) working
days;
3. Owner may negotiate terms and conditions;
4. If Performance and Payment Bonds are required (at the County's discretion), Contractor shall
provide within seven (7) working days after notification of award;
5. Issuance by Owner of a numbered Purchase Order, County Attorney and Board of
County Commissioners approval required.
General Description of Specifications or Scope of Work
The Contractor, at a minimum, must achieve the requirements as stated herein. Additionally,
BIDDERS MAY also propose alternate solutions to achieve the requirements of the Scope of
Work. Acknowledgement of compliance of the following shall be indicated on the Proposer's
Qualification Checklist form within this Bid Package.
Qualifications of Testing Organization and Personnel: Individual and organizational qualifications
as required by this contract shall be in accordance with NETA Maintenance Testing Specifications,
2011, as issued by the International Electrical Testing Association, and heretofore referred to as
NETA MTS 2011.
Division of Responsibility: The division of responsibility, as it pertains to both Collier County and
the Testing Organization, shall be in accordance with NETA MTS 2011.
General Requirements: General testing requirements, including, but not limited to, Reliability of Test
Equipment, Test Instrument Calibration, and Test Report, which shall be in accordance with NETA
MTS 2011. The testing organization shall furnish two (2) hard copies and one (1) electronic copy
(PDF format) of the complete report to the Project Manager, or his designee, as specified in the
maintenance testing contract.
Power System Studies: Analysis of power systems, including, but not limited to, Short- Circuit
Studies, Coordination Studies, Load Flow Studies, Stability Studies, and Harmonic Analysis Studies,
shall be in accordance with NETA MTS 2011
Inspection and Test Procedures: The required methods by which the testing is conducted for
various components and electrical equipment, including, but not limited to, Visual and Mechanical
Inspection, Electrical Tests, and determination of Test Values, shall be in accordance with NETA MTS
2011.
System Function Tests: To prove the correct interaction of all sensing, processing, and action
devices, testing shall be provided in accordance with NETA MTS 2011.
Thermographic Surveys: The required methods by which inspection of all current - carrying devices
is conducted, including, but not limited to, Visual and Mechanical Inspection, Report format, Test
Parameters, and Suggested Actions, shall be in accordance with NETA MTS 2011.
#12 -5956 Electrical Component Testing
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Quantities: The County reserves the right to order such quantities as may be required during said
period, but does not guarantee any minimum or maximum to be ordered during the period specified.
Emergency Work: Selection for emergency work shall be determined by the availability of the
selected Contractor(s). Each selected Contractor(s) shall supply all County departments utilizing this
contract with a minimum of two (2) twenty -four (24) hour emergency contact phone numbers. Must
respond to site within six (6) hours of a purchase order issuance for emergencies (as deemed by the
County). The Contractor may be required to perform emergency services at times other than normal
working hours. The Contractor shall be in a position to be available on a twenty -four (24) hour basis,
three hundred sixty -five (365) days per year for such emergency work.
Local, State and Federal Laws: It shall be understood and agreed that any and all services,
materials and equipment shall comply fully with all Local, State and Federal laws and regulations.
Response Times: Regular testing services shall be made available between the hours of 7:00 a.m.
to 5:00 p.m., Monday through Friday, excluding County recognized holidays. All other hours shall be
considered overtime and charged at the appropriate rate of time and one half. Work completed on
County recognized holidays, Saturday, and Sunday shall also be considered at the overtime rate of
time and one half. The Contractor shall supply the County with a telephone number for routine field,
shop, and technical support services.
New Work /Estimates: The Contractor shall provide a written "not to exceed" estimate on all projects
except for emergencies and on -call testing services. This estimate shall include the estimated number
of hours, hourly rate, number and types of employees required; estimated material cost and number
of calendar days required for project completion or may be a lump sum estimate. It shall be the
Contractor's responsibility to ensure they have all information to prepare accurate estimates.
Safety: All Contractors and subcontractors performing service for Collier County are required and
shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety
and Occupational Health Standards and any other applicable rules and regulations. Also, all
Contractors and subcontractors shall be responsible for the safety of their employees and any unsafe
acts or conditions that may cause injury or damage to any persons or property within and around the
work site.
Substitute Performance: In the event the Contractor fails to perform any required service within the
time schedule under the subsequent contract, the County reserves the right to obtain substitute
performance. Further, the County reserves the right to deduct the cost of such substitute
performance from the Contractor's payments. The Contractor may be exempt from this provision if
such exemption is granted by the Contract Manager or their designee, in writing, prior to any delays or
as a result of an Act of Nature.
Unsatisfactory Work: In the event the work performance of the Contractor is unsatisfactory, the
Contractor will be notified by the County and be given seven (7) calendar days to correct the work.
There will be no cost to the County for re- works.
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4/23/2013 16.C.1.
Required Submittals
1. Proposer's Credentials: Proposers shall provide their credentials for providing testing services
and any information which documents successful and reliable experience in past performance,
especially those performances related to the requirements of this Request for Proposal. Include a
description of the proposer's history and minimum number of five (5) years in operation. Related
experience shall be restricted to those assignments undertaken within the last five (5) years.
2. Staff Credentials: Proposers shall include a list of the proposed technicians to work on the
County's equipment. In the event of new personnel being hired during the course of the contract,
the proposer will be required to submit the resumes of the new employee(s) for County approval
before performing any work under this contract.
The Contractor shall provide listings of affiliations with and memberships in recognized standards
organizations and industry groups.
3. Resumes: A signed one (1) page resume (including references), detailing educational
qualifications, proof of knowledge and previous work assignments related to this Request for
Proposal for each person who will perform the services required shall be included. Proof of
knowledge shall be in the form of certificates or notarized statements, relating to experience in
testing /related services.
4. References: A list of three (3) applicable customer references is to be included in bid submittal
who have contracted for similar services in the last five (5) years in the State of Florida, offered by
the proposer that are considered to be identical or similar to the requirements of this bid. Failure
to do so may be cause for rejection of the bid. The list shall include:
a. Company name and address.
b. Contracting officer and telephone number.
c. Technical representative and telephone number.
d. A brief, written description of the project or testing services contract.
5. A detailed statement of Quality Assurance measures.
6. A detailed listing of Field and Shop Services.
7. A detailed listing of Technical Support/Other Services.
8. A detailed listing of location and area coverage, with statement of responsiveness. The proposer's
ability to provide a complete proposal will be considered representative of the firm's
responsiveness, and will be evaluated accordingly.
Award Criteria
ITB award criteria are as follows:
• All questions on the Bid document shall be answered as to price(s), time requirements, and
required document submissions.
• Award shall be based upon the responses to all questions on the Bid Response Page(s).
• Further consideration may include but not be limited to, references, completeness of bid
response and past performances on other County bids /projects.
• Prices will be read in public exactly as input on the electronic bid response form or written on
the manually submitted Bid Response Page(s) at the time of the bid opening; however, should
#12 -5956 Electrical Component Testing
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4/23/2013 16.C.1.
an error in calculations occur whenever unit pricing and price extensions are requested, the
unit price shall prevail. Mathematical miscalculations may be corrected by the County to
reflect the proper response.
• The County's Purchasing Department reserves the right to clarify a vendor's proposal prior to
the award of the solicitation.
• It is the intent of Collier County to award to the lowest, qualified and responsive vendors) in
accordance with the following methodology: Award will be based on required qualifications
and overall low total base bid.
• Collier County reserves the right to select one, or more than one suppliers, however, it is the
intent to award to Primary and Secondary vendors. If the Primary cannot perform the
work /services within the timeframe specified by the County's Project Manager, then the
Secondary firm will be utilized.
• The contract will be in the form of a standard County Purchase Order.
Term of Contract
The contract term, if an award(s) is /are made is intended to be for one (1) year with three (3) one
year renewals. Prices shall remain firm for the initial term of this contract. Requests for
consideration of a price adjustment must be made on the contract anniversary date, in writing, to
the Purchasing Director. Price adjustments are dependent upon budget availability and program
manager approval.
Surcharges will not be accepted in conjunction with this contract, and such charges should be
incorporated into the pricing structure.
Projected Timetable
Event
Date
Issue Solicitation Notice
10/4/12
Last Date for Receipt of Written Questions
5:00 pm 10/16/12
Mandatory or Non-mandatory re- solicitation meeting
N/A
Addendum Issued
By 10/19/12
Solicitation Deadline Date and Time
2:30 PM 10/23/12
Anticipated Board of County Commissioner's Approval Date
November 2012
Vendor Required Documents
• Attachment 1: Vendor's Non Response Statement
• Attachment 2: Vendor's Check List
• Attachment 3: Vendor Bid Response Form
• Attachment 4: Local Vendor Preference
• Attachment 4: Immigration Law Affidavit
• Attachment 5: Vendor Substitute W -9
• Attachment 6: Insurance and Bonding Requirement
• Florida License
• Required Submittals on Page 7 including Certifications, Resumes, etc.
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Exhibit II: General Bid Instructions
1. Purpose /Objective
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As requested by the Collier County departments or divisions identified in Exhibit 1, the Collier
County Board of County Commissioners Purchasing Department (hereinafter, the County) has
issued this Invitation to Bid (hereinafter, the "ITB ", or "Bid ") with the sole purpose and intent of
obtaining bid responses from interested and qualified firms in accordance with the terms,
conditions, and specifications stated and /or attached herein /hereto. The successful vendor will
hereinafter be referred to as the "Vendor"
All bids must be submitted on the Bid form furnished by the County noted in Attachments
1, 2, 3, 4, and 5 of this ITB. No bid will be considered unless the Bid form is properly
signed. Vendor is responsible to read and follow the instructions very carefully, as any
misinterpretation or failure to comply with these instructions could lead to the bid submitted as
being rejected as non - responsive.
2. Pricing
Vendors must provide unit prices using the unit of measured specified by the County. All prices
will remain firm for a period of one hundred and eighty (180) calendar days from date of bid
opening. After award by the Board of County Commissioners, prices may only be adjusted as
outlined in Exhibit I: Term of Contract.
3. Alternate Bid Pricing
In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide
pricing for all alternates as listed. The omission of a response or a no -bid or lack of a submitted
price will be the basis for the rejection of the submitted bid response. All bids responses received
without pricing for all alternates as listed will be considered technically non - responsive and will not
be considered for award.
4. Equal Product
Manufacturer's name, brand name and /or model number are used in these specifications for the
purpose of establishing minimum requirements of level of quality, standards of performance and /or
design required, and is in no way intended to prohibit the bidding of other manufacturer's items of
equal or similar material. An equal or similar product may be bid, provided that the product is
found to be equal or similar in quality, standard of performance, design, etc. to the item specified.
Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of
factory information sheets (specifications, brochures, etc.) and test results, if applicable, of unit bid
as equal or similar.
Equal product samples, if required for evaluation, and at no cost to the County, must be submitted
with Bid. Unless otherwise directed in the solicitation, the bid will not be considered unless
samples are delivered to specified address by bid due date. The County shall be sole judge of
equality or similarity, and its decision shall be final in the best interest.
5. Discounts
Any discounts or terms must be
considered in the award of tie bids.
calendar days be offered.
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shown on the Bid form. Such discounts, if any, may be
In no instance should payment terms less than fifteen (15)
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6. Exceptions
Vendors taking exception to any part or section of these specifications shall indicate such
exceptions on a separate sheet entitled "EXCEPTIONS TO SPECIFICATIONS." Failure to
indicate any exceptions to the specifications shall be interpreted as the Vendors intent to fully
comply with the specifications as written. The County, at its sole discretion, shall determine if the
exceptions are material in nature, and if the Vendor's exceptions may be declared grounds for
rejection of bid proposal.
7. Addenda
The County reserves the right to formally amend and /or clarify the requirements of the bid
specifications where it deems necessary. Any such addendimWrclarifi cation shall be in writing and
shall be distributed electronically to all parties who received the original bid specifications rip or to
the deadline for submission of Bids. All changes to this ITB will be conveyed electronically through
a notice of addendum or questions and answers to all vendors registered under the applicable
commodity code(s) at the time when the original ITB was released, as well as those vendors who
downloaded the ITB document. Additionally, all addendums are posted on the Collier County
Purchasing Department E- Procurement website: www.colliergov.net/bid. Before submitting a bid
response, please make sure that you have read all, understood clearly and complied completely
with any changes stated in the addenda as failure to do so may result in the rejection of your
submittal.
8. Bid Submission
All electronic bids shall be submitted online via the Collier County Purchasing Department e-
procurement website: www.colliergov.net/bid.
All paper bids shall be submitted to the County Purchasing Director, Collier County Government,
Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112, by the date and time as stated
in the Legal Notice. The County assumes no responsibility for bid responses received after the
due date and time, or at any office or location other than that specified herein, whether due to mail
delays, courier mistakes, mishandling, inclement weather or any other reason. Late bid responses
shall be returned unopened, and shall not be considered for award.
Vendors must submit one (1) Paper copy clearly labeled "Master," and one (1) compact disks
(CD's) with one copy of the proposal on each CD in Word, Excel or PDF. List the Solicitation
Number and Title on the outside of the box or envelope. All bids sent by courier service must
have the bid number and title on the outside of the courier packet.
Vendors who wish to receive copies of bids after the bid opening may view and download same
from the Collier County Purchasing Department Internet bid site.
9. Questions
If the vendor should be of the opinion that the meaning of any part of the Bid Document is
doubtful, obscure or contains errors or omissions it should report such opinion to the Procurement
Strategist before the bid opening date. Direct questions related to this ITB only to the Collier
County Purchasing Department Internet website: www.colliergov.net /bid. Questions will not be
answered after the date noted on the ITB.
Vendors must clearly understand that the only official answer or position of the County will be the
one stated on the Collier County Purchasing Department E- Procurement website. For general
questions, please call the referenced Procurement Strategist identified in the Public Notice.
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10. Protests
Any actual or prospective respondent to an Invitation to Bid, who has a serious and legitimate
issue with the ITB shall file a written protest with the Purchasing Director prior to the opening of
the bid or the due date for acceptance of bid. All such protests must be filed with the Purchasing
Director no later than 11:00 a.m. Collier County time on the advertised date for the opening of the
bid or the acceptance date for the Request for Proposals.
11. Rejection and Waiver
The County reserves the right to reject any and all bids, to waive defects in the form of bid, also to
select the bid that best meets the requirements of the County. Vendors whose bids, past
performance or current status do not reflect the capability, integrity or reliability to fully and in good
faith perform the requirements denoted may be rejected as non - responsive. Bids that do not meet
all necessary requirements of this solicitation or fail to provide all required information, documents
or materials may be rejected as non - responsive.
12. Local Vendor Preference (LVP)
The County is using the Competitive Sealed Quotation methodology of source selection for this
procurement, as authorized by Ordinance Number 87 -25, and Collier County Resolution Number
2008 -181 establishing and adopting the Collier County Purchasing Policy. The Collier County
Board of County Commissioners has adopted a Local Preference "Right to Match" policy to
enhance the opportunities of local businesses to receive awards of Collier County purchases.
A "local business" is defined as a business that has a valid Business Tax Receipt, formerly known
as an Occupational License issued by either Collier or Lee County for a minimum of one (1) year
prior to a Collier County quote or proposal submission that authorizes the business to provide the
commodities or services to be purchased, and a physical business address located within the
limits of Collier or Lee Counties from which the vendor operates or performs business. Post Office
Boxes are not verifiable and shall not be used for the purpose of establishing said physical
address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it
contributes to the economic development and well -being of either Collier or Lee County in a
verifiable and measurable way. This may include, but not be limited to, the retention and
expansion of employment opportunities, the support and increase to either Collier or Lee County's
tax base, and residency of employees and principals of the business within Collier or Lee County.
Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their
quote or proposal to be eligible for consideration as a "local business" under this section.
When a qualified and responsive non -local business submits the lowest price quote, and the quote
submitted by one or more qualified and responsive local businesses is within ten percent (10 %) of
the price submitted by the non -local business, then the local business with the apparent lowest
quote offer (i.e. the lowest local vendor) shall have the opportunity to submit an offer to match the
price(s) offered by the overall lowest, qualified and responsive vendor. In such instances, staff
shall first verify if the lowest non -local vendor and the lowest local vendor are in fact qualified and
responsive vendors.
Next, the Purchasing Department shall determine if the lowest local vendor meets the
requirements of Section 287.087 F.S. If the lowest local vendor meets the requirements of
287.087, F.S., the Purchasing Department shall invite the lowest local vendor to submit a
matching offer to the Purchasing Department which shall be submitted within five (5) business
days thereafter. If the lowest local vendor submits an offer that fully matches the lowest quote from
the lowest non -local vendor tendered previously, then award shall be made to the local vendor. If
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the lowest local vendor declines or is unable to match the lowest non local quote price(s), then
award will be made to the lowest overall qualified and responsive vendor. If the lowest local Owft
vendor does not meet the requirement of Section 287.087 F.S. and the lowest non -local vendor
does, award will be made to the vendor that meets the requirements of the referenced state law.
Vendor must complete and submit with its quote response the Affidavit for Claiming Status as a
Local Business which is included as part of this solicitation.
Failure on the part of a Vendor to submit this Affidavit with their quote response will
preclude said Vendor from being considered for local preference under this solicitation. A
Vendor who misrepresents the Local Preference status of its firm in a quote submitted to the
County will lose the privilege to claim Local Preference status for a period of up to one (1) year.
The County may, as it deems necessary, conduct discussions with any of the competing vendors
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
13. Immigration Affidavit Certification
Statutes and executive orders require employers to abide by the immigration Laws of the United
States and to employ only individuals who are eligible to work in the United States. The
Employment Eligibility Verification System (E- Verify) operated by the Department of Homeland
Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet -
based means of verifying employment eligibility of workers in the United States; it is not a
substitute for any other employment eligibility verification requirements. The program will be used
for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including
professional services and construction services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County
Commissioners
Bidders are required to enroll in the E- Verify program, and provide acceptable evidence of their
enrollment, at the time of the submission of the vendor's /bidder's proposal. Acceptable evidence
consists of a copy of the properly completed E- Verify Company Profile page or a copy of the fully
executed E- Verify Memorandum of Understanding for the company. Vendors are also required to
provide the Collier County Purchasing Department an executed affidavit certifying they shall
comply with the E- Verify Program. The affidavit is attached to the solicitation documents. If the
Bidder does not comply with providing both the acceptable E- Verify evidence and the
executed affidavit the bidder's / vendor's proposal may be deemed non - responsive.
Additionally, vendors shall require all subcontracted vendors to use the E- Verify system for all
purchases not covered under the "Exceptions to the program" clause above. For additional
information regarding the Employment Eligibility Verification System (E- Verify) program visit the
following website: http: / /www.dhs.gov /E- Verify. It shall be the vendor's responsibility to familiarize
themselves with all rules and regulations governing this program.
Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall
be fully responsible for complying with the provisions of the Immigration Reform and Control Act of
1986 as located at 8 U.S.C. 1324, et sea. and regulations relating thereto, as either may be
amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to
comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach
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of the award agreement and the County shall have the discretion to unilaterally terminate said
agreement immediately.
14. Lobbying
All firms are hereby placed on NOTICE that the County Commission does not wish to be lobbied
either individually or collectively about a project for which a firm has submitted a bid. Firms and
their agents are not to contact members of the County Commission for such purposes as
meetings of introduction, luncheons, dinners, etc. During the bidding process, from bid opening to
final Board approval, no firm or its agent shall contact any other employee of Collier County with
the exception of the Purchasing Department.
15. Certificate of Authority to Conduct Business in the State of Florida (FI Statute 607.1501)
In order to be considered for award, firms submitting a response to this solicitation shall be
required to provide a certificate of authority from the Florida Department of State Divisions of
Corporations in accordance with the requirements of Florida Statute 607.1501
(www.sunbiz.org /search.html). A copy of the document shall be submitted with the solicitation
response and the document number shall be identified. Firms who do not provide the certificate of
authority at the time of response shall be required to provide same within five (5) days upon
notification of selection for award. If the firm cannot provide the document within the referenced
timeframe, the County reserves the right to award to another firm.
16. General Information
When it is deemed by the County that a bid cannot be awarded as originally intended, the County
reserves the right to award this bid through-an approach which is the best interest of the County.
Alternate bids will not be considered unless authorized by the ITB. In case of identical bids tying
as low bid, the County shall ask vendors to submit certification that they have a drug -free
workplace in accordance with Section 287.087 Florida Statutes. Should all vendors provide said
certification; the County will give local vendor preference.
17. Bid Award Process
Award of contract will be made by the Board of County Commissioners in public session. Awards
pertaining to the Collier County Airport Authority will generally be made by that agency's approval
Board. Award shall be made in a manner consistent with the County's Purchasing Policy. Award
recommendations will be posted outside the offices of the Purchasing Department as well as on
the Collier County Purchasing Department website on Wednesdays and Thursdays prior to the
County Commission meetings.
Any actual or prospective respondent who desires to formally protest the recommended contract
award must file a notice of intent to protest with the Purchasing Director within two (2) calendar
days (excluding weekends and County holidays) of the date that the recommended award is
posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal
protest and will be given instructions as to the form and content requirements of the formal protest.
A copy of the "Protest Policy" is available at the office of the Purchasing Director.
#12 -5956 Electrical Component Testing 13
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Exhibit III: Standard Purchase Order Terms and Conditions
Offer
This offer is subject to cancellation by the
COUNTY without notice if not accepted by
VENDOR within fourteen (14) days of issuance.
Acceptance and Confirmation
This Purchase Order (including all documents
attached to or referenced therein) constitutes
the entire agreement between the parties, unless
otherwise specifically noted by the COUNTY on
the face of this Purchase Order. Each delivery of
goods and /or services received by the COUNTY
from VENDOR shall be deemed to be upon the
terms and conditions contained in this Purchase
Order.
No additional terms may be added and Purchase
Order may not be changed except by written
instrument executed by the COUNTY. VENDOR
is deemed to be on notice that the COUNTY
objects to any additional or different terms and
conditions contained in any acknowledgment,
invoice or other communication from VENDOR,
notwithstanding the COUNTY'S acceptance or
payment for any delivery of goods and /or
services, or any similar act by VENDOR.
Inspection
All goods and /or services delivered hereunder
shall be received subject to the COUNTY'S
inspection and approval and payment therefore
shall not constitute acceptance. All payments are
subject to adjustment for shortage or rejection.
All defective or nonconforming goods will be
returned pursuant to VENDOR'S instruction at
VENDOR'S expense.
To the extent that a purchase order requires a
series of performances by VENDOR, the
COUNTY prospectively reserves the right to
cancel the entire remainder of the Purchase
Order if goods and /or services provided early in
the term of the Purchase Order are
non - conforming or otherwise rejected by the
COUNTY.
4. Shipping and Invoices
a) All goods are FOB destination and must be
suitably packed and prepared to secure the
lowest transportation rates and to comply
with all carrier regulations. Risk of loss of
any goods sold hereunder shall transfer to
the COUNTY at the time and place of
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delivery; provided that risk of loss prior to
actual receipt of the goods by the COUNTY
nonetheless remain with VENDOR.
b) No charges will be paid by the COUNTY for
packing, crating or cartage unless otherwise
specifically stated in this Purchase Order.
Unless otherwise provided in Purchase
Order, no invoices shall be issued nor
payments made prior to delivery. Unless
freight and other charges are itemized, any
discount will be taken on the full amount of
invoice.
c) All shipments of goods scheduled on the
same day via the same route must be
consolidated. Each shipping container must
be consecutively numbered and marked to
show this Purchase Order number. The
container and Purchase Order numbers must
be indicated on bill of lading. Packing slips
must show Purchase Order number and
must be included on each package of less
than container load (LCL) shipments and /or
with each car load of equipment. The
COUNTY reserves the right to refuse or
return any shipment or equipment at
VENDOR'S expense that is not marked with
Purchase Order numbers. VENDOR agrees
to declare to the carrier the value of any
shipment made under this Purchase Order
and the full invoice value of such shipment.
d) All invoices must contain the Purchase Order
number and any other specific information as
identified on the Purchase Order. Discounts
of prompt payment will be computed from the
date of receipt of goods or from date of
receipt of invoices, whichever is later.
Payment will be made upon receipt of a
proper invoice and in compliance with
Chapter 218, Fla. Stats., otherwise known as
the "Local Government Prompt Payment
Act," and, pursuant to the Board of County
Commissioners Purchasing Policy.
Time Is Of the Essence
Time for delivery of goods or performance of
services under this Purchase Order is of the
essence. Failure of VENDOR to meet delivery
schedules or deliver within a reasonable time, as
interpreted by the COUNTY in its sole judgment,
shall entitle the COUNTY to seek all remedies
available to it at law or in equity. VENDOR
agrees to reimburse the COUNTY for any
expenses incurred in enforcing its rights.
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VENDOR further agrees that undiscovered
delivery of nonconforming goods and /or services
is not a waiver of the COUNTY'S right to insist
upon further compliance with all specifications.
Changes
The COUNTY may at any time and by written
notice make changes to drawings and
specifications, shipping instructions, quantities
and delivery schedules within the general scope
of this Purchase Order. Should any such change
increase or decrease the cost of, or the time
required for performance of the Purchase Order,
an equitable adjustment in the price and /or
delivery schedule will be negotiated by the
COUNTY and VENDOR. Notwithstanding the
foregoing, VENDOR has an affirmative obligation
to give notice if the changes will decrease costs.
Any claims for adjustment by VENDOR must be
made within thirty (30) days from the date the
change is ordered or within such additional
period of time as may be agreed upon by the
parties.
7. Warranties
VENDOR expressly warrants that the goods
and /or services covered by this Purchase Order
will conform to the specifications, drawings,
samples or other descriptions furnished or
specified by the COUNTY, and will be of
satisfactory material and quality production, free
from defects and sufficient for the purpose
intended. Goods shall be delivered free from any
security interest or other lien, encumbrance or
claim of any third party. These warranties shall
survive inspection, acceptance, passage of title
and payment by the COUNTY.
Statutory Conformity
Goods and services provided pursuant to this
Purchase Order, and their production and
transportation shall conform to all applicable
laws, including but not limited to the Occupational
Health and Safety Act, the Federal
Transportation Act and the Fair Labor Standards
Act, as well as any law or regulation noted on the
face of the Purchase Order.
Advertising
No VENDOR providing goods and services to the
COUNTY shall advertise the fact that it has
contracted with the COUNTY for goods and /or
services, or appropriate or make use of the
COUNTY'S name or other identifying marks or
property without the prior written consent of the
COUNTY'S Purchasing Department.
10. Indemnification
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VENDOR shall indemnify and hold harmless the
COUNTY from any and all claims, including
claims of negligence, costs and expenses,
including but not limited to attorneys' fees, arising
from, caused by or related to the injury or death
of any person (including but not limited to
employees and agents of VENDOR in the
performance of their duties or otherwise), or
damage to property (including property of the
COUNTY or other persons), which arise out of or
are incident to the goods and /or services to be
provided hereunder.
11. Warranty of Non - Infringement
VENDOR represents and warrants that all goods
sold or services performed under this Purchase
Order are: a) in compliance with applicable laws;
b) do not infringe any patent, trademark,
copyright or trade secret; and c) do not constitute
unfair competition.
VENDOR shall indemnify and hold harmless the
COUNTY from and against any and all claims,
including claims of negligence, costs and
expense, including but not limited to attorneys'
fees, which arise from any claim, suit or
proceeding alleging that the COUNTY'S use of
the goods and /or services provided under this
Purchase Order are inconsistent with VENDOR'S
representations and warranties in section 11 (a).
If any claim which arises from VENDOR'S breach
of section 11 (a) has occurred, or is likely to
occur, VENDOR may, at the COUNTY'S option,
procure for the COUNTY the right to continue
using the goods or services, or replace or modify
the goods or services so that they become
non - infringing, (without any material degradation
in performance, quality, functionality or additional
cost to the COUNTY).
12. Insurance Requirements
The VENDOR, at its sole expense, shall provide
commercial insurance of such type and with such
terms and limits as may be reasonably
associated with the Purchase Order. Providing
and maintaining adequate insurance coverage is
a material obligation of the VENDOR. All
insurance policies shall be executed through
insurers authorized or eligible to write policies in
the State of Florida.
13. Compliance with Laws
In fulfilling the terms of this Purchase Order,
VENDOR agrees that it will comply with all
federal, state, and local laws, rules, codes, and
ordinances that are applicable to the conduct of
its business. By way of non - exhaustive example,
this shall include the American with Disabilities
Act and all prohibitions against discrimination on
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the basis of race, religion, sex creed, national
origin, handicap, marital status, or veterans'
status. Further, VENDOR acknowledges and
without exception or stipulation shall be fully
responsible for complying with the provisions of
the Immigration Reform and Control Act of 1986
as located at 8 U.S.C. 1324, et seq. and
regulations relating thereto, as either may be
amended. Failure by the awarded firm(s) to
comply with the laws referenced herein shall
constitute a breach of the award agreement and
the County shall have the discretion to
unilaterally terminate said agreement
immediately. Any breach of this provision may
be regarded by the COUNTY as a material and
substantial breach of the contract arising from
this Purchase Order.
14. Force Majeure
Neither the COUNTY nor VENDOR shall be
responsible for any delay or failure in
performance resulting from any cause beyond
their control, including, but without limitation to
war, strikes, civil disturbances and acts of nature.
When VENDOR has knowledge of any actual or
potential force majeure or other conditions which
will delay or threatens to delay timely
performance of this Purchase Order, VENDOR
shall immediately give notice thereof, including all
relevant information with respects to what steps
VENDOR is taking to complete delivery of the
goods and /or services to the COUNTY.
15. Assignment
VENDOR may not assign this Purchase Order,
nor any money due or to become due without the
prior written consent of the COUNTY. Any
assignment made without such consent shall be
deemed void.
16. Taxes
Goods and services procured subject to this
Purchase Order are exempt from Florida sales
and use tax on real property, transient rental
property rented, tangible personal purchased or
rented, or services purchased (Florida Statutes,
Chapter 212), and from federal excise tax.
17. Annual Appropriations
The COUNTY'S performance and obligation to
pay under this Purchase Order shall be
contingent upon an annual appropriation of
funds.
18. Termination
This Purchase Order may be terminated at any
time by the COUNTY upon 30 days prior written
notice to the VENDOR. This Purchase Order
may be terminated immediately by the COUNTY
for breach by VENDOR of the terms and
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conditions of this Purchase Order, provided that
COUNTY has provided VENDOR with notice of
such breach and VENDOR has failed to cure
within 10 days of receipt of such notice.
19. General
a) This Purchase Order shall be governed by
the laws of the State of Florida. The venue
for any action brought to specifically enforce
any of the terms and conditions of this
Purchase Order shall be the Twentieth
Judicial Circuit in and for Collier County,
Florida
b) Failure of the COUNTY to act immediately in
response to a breach of this Purchase Order
by VENDOR shall not constitute a waiver of
breach. Waiver of the COUNTY by any
default by VENDOR hereunder shall not be
deemed a waiver of any subsequent default
by VENDOR.
c) All notices under this Purchase Order shall
be sent to the respective addresses on the
face page by certified mail, return receipt
requested, by overnight courier service, or by
personal delivery and will be deemed
effective upon receipt. Postage, delivery and
other charges shall be paid by the sender. A
party may change its address for notice by
written notice complying with the
requirements of this section.
d) The Vendor agrees to reimbursement of any
travel expenses that may be associated with
this Purchase Order in accordance with
Florida Statute Chapter 112.061, Per Diem
and Travel Expenses for Public Officers,
employees and authorized persons.
e) In the event of any conflict between or
among the terms of any Contract Documents
related to this Purchase Order, the terms of
the Contract Documents shall take
precedence over the terms of the Purchase
Order. To the extent any terms and /or
conditions of this Purchase Order duplicate
or overlap the Terms and Conditions of the
Contract Documents, the provisions of the
Terms and /or Conditions that are most
favorable to the County and /or provide the
greatest protection to the County shall
govern.
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Exhibit IV: Additional ITB Terms and Conditions
1. Additional Items and /or Services
During the contract term, Collier County reserves the right to add related items and /or services
upon negotiation of a satisfactory price by the Project Manager and Vendor.
2. Conflict of Interest
Vendor shall provide a list of any businesses and /or organizations to which the firm has any
affiliation or obligations within the past five (5) years; whether paid or donated, which could be
construed by the County as a conflict of interest. Disclosure of any potential or actual conflict of
interest is subject to County staff review and does not in and of itself disqualify a firm from
consideration. These disclosures are intended to identify and or preclude conflict of interest
situations during contract selection and execution.
3. Vendor Performance Evaluation
Collier County has implemented a Vendor Performance Evaluation System for all contracts
awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon
completion /termination of agreement.
5. Deductions for Non - Performance
The County reserves the right to deduct a portion of any invoice for goods not delivered, or
services not performed in accordance with requirements, including required timeframe. The
County may also deduct, or chargeback the Vendor the costs necessary to correct the deficiencies
directly related to the Vendor's non - performance.
6. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful vendor extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of
the successful vendor.
7. Environmental Health and Safety
All Vendors and Sub vendors performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub
vendors shall be responsible for the safety of their employees and any unsafe acts or conditions
that may cause injury or damage to any persons or property within and around the work site. All
firewall penetrations must be protected in order to meet Fire Codes. Collier County Government
has authorized OSHA representatives to enter any Collier County facility, property and /or right -of-
way for the purpose of inspection of any Vendor's work operations. This provision is non-
negotiable by any department and /or Vendor. All new electrical installations shall incorporate
NFPA 70E Short Circuit Protective Device Coordination and Arc Flash Studies where relevant as
determined by the project manager. All electrical installations shall be labeled with appropriate
NFPA 70E arch flash boundary and PPE Protective labels.
8. Standards of Conduct
The Vendor shall employ people to work on County projects who are neat, clean, well - groomed
and courteous. Subject to the American with Disabilities Act, Vendor shall supply competent
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employees who are physically capable of performing their employment duties. The County may
require the Vendor to remove an employee it deems careless, incompetent, insubordinate or
otherwise objectionable and whose continued employment on Collier County projects is not in the AWM -
best interest of the County.
9. Licenses
The Vendor is required to possess the correct professional and other licenses, and any other
authorizations necessary to perform the required work pursuant to all applicable Federal, State
and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies
of all the required licenses must be submitted with the bid response indicating that the
entity bidding, as well as the team assigned to the County account, is properly licensed to
perform the activities or work included in the ITB documents. Failure on the part of any
vendor to supply this documentation with their bid response may be grounds for deeming
vendor non - responsive. A Vendor with an office within Collier County is required to have an
occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections
must complete a Collier County Contractor License registration form and submit the required fee.
After registering the license /registration will need to be renewed thereafter to remain "active" in
Collier County.
Questions regarding professional licenses should be directed to Contractor Licensing, Community
Development and Environmental Services at (239) 252 -2431, 252 -2432 or 252 -2909. Questions
regarding required Business Tax Receipt (formerly known as Occupational Licenses) should be
directed to the Tax Collector's Office at (239) 252 -2477.
10. Protection of Property
The Vendor shall ensure that the service is performed in such manner as to not damage any
property. In the event damage occurs to any property as a direct result of the Vendor or their Sub
vendor in the performance of the required service, the Vendor shall repair /replace, to the County's
satisfaction, damaged property at no additional cost to the County. If the damage caused by the
Vendor or their Sub vendor has to be repaired /replaced by the County, the cost of such work will
be deducted from the monies due the Vendor.
11. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan,
fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III,
Florida Statutes, the current Collier County Ethics Ordinance and County Administrative
Procedure 5311. Violation of this provision may result in one or more of the following
consequences: a. Prohibition by the individual, firm, and /or any employee of the firm from contact
with County staff for a specified period of time; b. Prohibition by the individual and /or firm from
doing business with the County for a specified period of time, including but not limited to:
submitting bids, RFP, and /or quotes; and, c. immediate termination of any contract held by the
individual and /or firm for cause.
12. Invoice and Payments
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor's invoices must include:
• Purchase Order Number AW
• Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
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Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or, emailed to: bccapclerk(a).collierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and /or
services as part of this agreement. Payment methods include:
• Traditional — payment by check, wire transfer or other cash equivalent.
• Standard — payment by purchasing card. Collier County's Purchasing Card Program is
supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is
cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules.
The County shall not accept any additional surcharges (credit card transaction fees) as a result of
using the County's credit card for transactions relating to this solicitation The County will entertain
bids clearly stating pricing for standard payment methods. An additional separate discounted price
for traditional payments may be provided at the initial bid submittal if it is clearly marked as an
"Additional Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests shall be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for
that prior month. Services beyond sixty (60) days from current monthly invoice will not be
considered for payment without prior approval from the Project manager. All invoices must be
submitted within the fiscal year the work was performed. (County's fiscal year is October 1 -
September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or
processed for payment) unless specifically authorized by the Project Manager.
Payments will be made for articles andior services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months after
completion of contract. Any untimely submission of invoices beyond the specified deadline period
is subject to non - payment under the legal doctrine of "laches" as untimely submitted. Time shall be
deemed of the essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or
other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy
these debts, the County reserves the right to off -set the amount owed to the County by applying
the amount owed to the vendor or contractor for services performed of for materials delivered in
association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in
compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt
Payment Act." Collier County reserves the right to withhold and /or reduce an appropriate amount
of any payment for work not performed or for unsatisfactory performance of Contractual
requirements.
13. Survivability
Purchase Orders: The Consultant/ContractorNendor agrees that any Purchase Order that
extends beyond the expiration date of the original Solicitation 12 -5956 will survive and remain
subject to the terms and conditions of that Agreement until the completion or termination of this
Purchase Order.
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14. Insurance Requirements
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in Insurance and
Bonding Requirements Attachment of this solicitation. The Vendor shall procure and maintain
property insurance upon the entire project, if required, to the full insurable value of the scope of
work.
The County and the Vendor waive against each other and the County's separate Vendors,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to
the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Vendors, Design Consultants and
Subcontractors and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify "For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Vendor under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
"Certificate Holder" should read as follows:
Collier County Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set
forth in the Insurance and Bonding Requirements Attachment, with the use of Insurance Services
Office (ISO) forms and endorsements or their equivalents. If Vendor has any self- insured
retentions or deductibles under any of the below listed minimum required coverage, Vendor must
identify on the Certificate of Insurance the nature and amount of such self- insured retentions or
deductibles and provide satisfactory evidence of financial responsibility for such obligations. All
self- insured retentions or deductibles will be Vendor's sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work
until the date of completion and acceptance of the scope of work by the County or as specified in
this solicitation, whichever is longer.
The Vendor and /or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non - renewal on the part of the insurance carrier or the Vendor. The Vendor shall
also notify the County, in a like manner, within twenty -four (24) hours after receipt, of any notices
of expiration, cancellation, non - renewal or material change in coverage or limits received by
Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to
provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by
Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to
the full extent permitted under such policy.
Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County -
may terminate the Agreement or at its sole discretion shall be authorized to purchase such
coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse
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the County for such costs within thirty (30) days after demand, the County has the right to offset
these costs from any amount due Vendor under this Agreement or any other agreement between
the County and Vendor. The County shall be under no obligation to purchase such insurance, nor
shall it be responsible for the coverage(s) purchased or the insurance company or companies
used. The decision of the County to purchase such insurance coverage(s) shall in no way be
construed to be a waiver of any of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of
the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure
of the Vendor to provide the County with such renewal certificate(s) shall be considered
justification for the County to terminate any and all contracts.
15. Collier County Information Technology Requirements
All vendor access will be done via VPN access only. All access must comply with current
published County Manager Agency (CMA) policies. Current policies that apply are CMAs 5402,
5403 and 5405. These policies will be available upon request from the Information Technology
Department. All vendors will be required to adhere to IT policies for access to the County network.
Vendors are required to notify the County in writing twenty -four (24) hours in advance as to when
access to the network is planned. Included in this request must be a detailed work plan with
actions that will be taken at the time of access. The County IT Department has developed a
Technical Architecture Requirements Document that is required to be filled out and submitted with
your bid response. This document can be found on the Collier County Purchasing Department
website: www.colliergov.net /purchasing. On the left hand side of the menu, click on CC Technical
Requirements. If this document is not submitted with your bid response, your bid response may be
deemed non - responsive.
16. Security and Background Checks
If required, Vendor / Contractor / Proposer shall be responsible for the costs of providing
background checks by the Collier County Facilities Management Department, and drug testing for
all employees that shall provide services to the County under this Agreement. This may include,
but not be limited to, checking federal, state and local law enforcement records, including a state
and FBI fingerprint check, credit reports, education, residence and employment verifications and
other related records. Contractor shall be required to maintain records on each employee and
make them available to the County for at least four (4) years.
17. Debris
Vendor shall be responsible for the removal and disposal of all debris from the site and the
cleaning of the affected areas. Vendor shall keep the premises free of debris and unusable
materials resulting from their work and as work progresses; or upon the request of the County's
representative, shall remove and dispose such debris and materials from the property. The
Vendor shall leave all affected areas as they were prior to beginning work.
18. Direct Material Purchase
The County reserves the right to require Vendor to assign some or all of its agreements with
material suppliers directly to the County. Any such goods and /or materials purchased by the
County pursuant to such an assignment of a material supply agreement shall be referred to as
"County Furnished Materials" and the responsibilities of both the County and the Vendor relating
to said materials shall be governed by the terms and conditions of this solicitation.
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Additionally, the County at its sole option may choose to purchase some or all of the goods and /or
materials from other suppliers. In either instance the County may require the following information
from the Vendor:
• Required quantities of material.
• Specifications relating to goods and /or materials required for job including brand and /or model
number or type if applicable
• Pricing and availability of goods and /or materials provided under Vendor's agreements with
material suppliers
19. Grant Compliance
The purchase of any goods and /or services that are funded through Federal Grant Appropriations,
the State of Florida, or any other public or private foundations shall be subject to the compliance
and reporting requirements of the granting agency.
20. Equipment
Vendor shall have available and in good working condition, the necessary equipment to perform
the required service. Vendor shall supply a list of equipment and an hourly rate for each. Hourly
rates will commence once equipment arrives at the service site.
In the event that additional specialized and /or heavy equipment (backhoe, crane, mudhog, etc.) is
needed, the Project Manager must be notified in advance for approval. The reimbursement of
additional equipment expense shall be at cost and will commence once equipment arrives at the
service site. The County reserves the right to request and obtain documentation of the Vendor's
cost, and to withhold payments until documentation is provided.
The scope of these specifications is to ensure the delivery of a complete unit ready for operation.
Omission of any essential detail from these specifications does not relieve the Vendor from
furnishing a complete unit.
All equipment must be new and of current manufacture in production at the time of ITB opening,
and carry standard warranties. At the time of delivery, at least two (2) complete shop repair
manuals and parts lists must be furnished with each type of equipment. Vendor must service all
equipment prior to delivery and /or acceptance by the County.
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Attachment 1: Vendor Submittal - Vendor's Non - Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear,
concise and openly competitive. Therefore, we are interested in ascertaining reasons why prospective
Vendors did not wish to respond to this ITB. If your firm is not responding to this ITB, please indicate
the reason(s) by checking any appropriate item(s) listed below and return this form via email or fax to
the Procurement Strategist listed on the first page or mail to: Collier County Purchasing Department,
3327 Tamiami Trail East, Naples, Florida 34112.
We are not responding to this ITB for the following reason(s):
Solicitation: ITB 12 -5956 Electrical Component Testing
❑ Services requested not available through our company.
❑ Our firm could not meet specifications /scope of work.
❑ Specifications /scope of work not clearly understood (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address:
❑ Other reason(s):
Firm's Complete Legal Name
Address
City, State, Zip
Telephone Number
FAX Number
Signature / Title
Type Name of Signature Date:
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Attachment 2: Vendor's Check List
IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the
spaces indicated and return with bid.
Vendor should check off each of the following items as the necessary action is completed:
1. The Bid has been signed.
2. The Bid prices offered have been reviewed.
3. The price extensions and totals have been checked.
4. The payment terms have been indicated.
5. Any required drawings, descriptive literature, etc. have been included.
6. Any delivery information required is included.
7. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has
been included.
8. Addendum have been signed and included, if applicable.
9. Affidavit for Claiming Status as a Local Business, if applicable.
10. Immigration Affidavit and company's E- Verify profile page or memorandum of understanding.
11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this
ITB.
12. The mailing envelope must be addressed to:
Purchasing Director
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
The mailing envelope must be sealed and marked with:
Solicitation: ITB 12 -5956 Electrical Component Testing
13. The bid will be mailed or delivered in time to be received no later than the specified opening
date and time. (Otherwise bid cannot be considered.)
ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE
OF THE COURIER PACKET.
#12 -5956 Electrical Component Testing
Company Name
Signature & Title
Date
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Attachment 3: Vendor Submittal - Bid Response Form
FROM:
Board of County Commissioners
Collier County Government Center
Naples, Florida 34112
RE: Solicitation: ITB 12 -5956 Electrical Component Testing
The undersigned, as Vendor, hereby declares that the specifications have been fully examined and the Vendor
is fully informed in regard to all conditions pertaining to the work to be performed for as per the scope of work.
The Vendor further declares that the only persons, company or parties interested in this Bid or the Contract to
be entered into as principals are named herein; that this Bid is made without connection with any other person,
company or companies submitting a Bid; and it is all respects fair and in good faith, without collusion or fraud.
The Vendor proposes and agrees if this Bid is accepted, to contract, either by a County issued purchase order
or formal contract, to comply with the requirements in full in accordance with the terms, conditions and
specifications denoted herein, according to the following unit prices:
Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be considered
and computed in the tabulation of the bids. In no instance should terms for less than fifteen (15) days payment
be offered. Prompt Payment Terms: % Days; Net_ Days
Bid Response is as follows:
PROPOSER'S QUALIFICATION CHECKLIST
Note: for any "no" responses below, indicate the portions to which proposer deviates or
otherwise does not adhere, and an explanation of non - adherence (or justification of why you
feel this is unnecessary). Attach separate Statement sheet if necessary.
1.
Meets Qualifications of Testing Organization?
❑ yes
❑ no
2.
Meets Qualifications of Testing Personnel?
❑ yes
❑ no
3.
Meets Testing Procedures adhere to ANSI /NETA MTS- 2011
Standard for maintenance testing Specifications
❑ yes
❑ no
4.
Meets Reliability of Test Equipment standards?
❑ yes
❑ no
5.
Meets Test Instrument Calibration standards?
❑ yes
❑ no
6.
Meets Test Reporting standards?
❑ yes
❑ no
7.
Meets Inspection and Test standards?
❑ yes
❑ no
8.
Meets Thermographic Survey standards?
9.
Meets NFPA -70E Personal Protective Equipment (PPE)
standards
❑ yes
❑ no
• If subcontractor used, submit company name, contact information on separate sheet.
• Explanation of "no" Responses (Provide on separate sheet of paper)
• Required Submittals on Page 9 including Certifications, Resumes, etc.
• Award will be based on the lowest, responsive and qualified bidder.
Bid schedule provided in separate file, Scenarios 1 -5 are as follows:
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ELECTRICAL COMPONENT TESTING, PARTS and REPAIRS CONTRACT
GENERAL:
This purpose of this document is to describe the scope of work requirement for the
inspections, testing, certification, maintenance, repair and parts of electrical distribution
equipment located at various facilities within Collier County.
The awarded Contractor must be licensed in the State of Florida, and all work is to be
performed by qualified and competent electrician(s). Must comply with latest National
Electrical Codes, NFPA -70E and OSHA laws, rules and requirements. Failure to submit
required information may eliminate bidder from consideration of an award of contract.
1) SCENARIO ONE- WORK SCOPE INCLUDES:
A. Work hours 7:OOam to 3:30pm
B. Work must be completed in one day (see work hours)
C. Surrounding equipment must stay energized at all times
D. Follow all safety precautions and PPE
E. Only one breakers can be bench tested at a time
F. All noted components are within one electric room
G. 15 minutes time -frame must be given prior to turning -off and removing any breakers
H. Detailed inspection report documenting all test results, observations, findings and
recommendations must be submitted within 3 days of work completed
I. Component must be certified and label accordingly
J. Perform manual and electrical functional operational tests
K. Check minimum and maximum coil operating voltages
L. Perform main contact resistance checks (Maximum acceptable readings are
dependent on the breaker manufacturer and model).
M. Check proper operation of anti -pump feature (where applicable)
N. Check proper operation of all safety interlocks
O. Check operation of indicating devices, including all visual indicators and operational
counter
P. Check proper operation of racking device, rails and associated mechanism
Q. Restore and PM component back to factory specifications
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COMPONENTS TO BE TESTED:
Two- GE Cat no. THC404055E1 4000 Amp
Two- GE type AKR- 7F -75H 2000 Amp
One- Merlin Gerin MP30H1 3000 Amp
One- Merlin Gerin NSF250H 250 Amp
Three- Merlin Gerin NSJ400H 400 Amp
Three- Merlin Gerin STR250P 800 Amp
Two - GE SPRE1000A 1000 Amp
2) SCENARIO TWO- WORK SCOPE INCLUDES:
A. Work hours 11:00pm to 7:00am
B. Work must be completed in one day (see work hours)
C. Surrounding equipment must stay energized at all times
D. Follow all safety precautions and PPE
E. Only one breakers can be bench tested at a time
F. 15 minutes time -frame must be given prior to turning -off and removing any breakers
G. Component must be certified and label accordingly
H. All components are located within one electric room
R. Detailed inspection report documenting all test results, observations, findings and
recommendations must be submitted within 3 days of work completed
I. Perform manual and electrical functional operation tests
J. Perform circuit breaker opening and closing tests at normal operating control voltage
K. Perform main contact resistance checks. Maximum acceptable readings are
dependent on the breaker manufacturer and model.
L. Check minimum and maximum coil operating voltages
M. Check proper operation of anti -pump feature (where applicable)
N. Check proper operation of all safety interlocks
O. Check operation of indicating devices, including all visual indicators and operational
counter
P. Check proper operation of racking device, rails and check all interlocks
Q. Restore and PM components back to factory specifications
LIST OF COMPONENTS TO BE TESTED:
Five- Square D Master Pact NW40H 4000 Amp
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Five - Square D Master Pact NW25H 2500 Amp
3) SCENARIO THREE- WORK SCOPE INCLUDES:
Need qoute for one new Square D Master Pact NW40H 4000 Amp breaker and, one new
Square D Master Pact NW25H 2500 Amp (not reconditioned). Supply breaker only, no
installations required. Ship and unload product at Shirley Street, Naples Florida. Need
delivery within 14 days of issued PO. No equal product or substitution will be accepted.
4) SCENARIO FOUR- WORK/SPECIFICATION INCLUDES:
Inspect, test and meg windings on plant stationary generators. Generators to be tested
are two Onan 2000DQKC 20OKW generators and two Caterpillar SR4 1250KW
generators. Detailed inspection report documenting all test results, observations, findings
and recommendations must be submitted within 24 hours of worked performed.
5) SCENARIO FIVE- WORK/SPECIFICATION INCLUDES:
Contractor is to perform infrared inspection of breakers, Motor Control Centers (MCC's),
Distribution equipment and associated busses. Inspection is to include full color report of
images and findings. Inspection is to be performed on MCC /Distribution centers shown
and to include the use of proper Personal Protective Equipment (PPE) by all contract
personnel. Doors and covers will remain closed. Equipment is equipped with 55 thermal
scanning ports. All scanning ports are no more than 5 feet off floor. Room is air-
conditioned, sized 50' by 30' long. Work to be performed while the equipment is energized
to facilitate accurate live information. No corrective action will be performed for any
problems found. A detailed inspection report documenting all test results, color pictures,
observations, findings and recommendations must be submitted with 72 hours of work
performed. Worked will be done during the hours of 7:00am and 3:30pm. Contractor has
one day to complete the field infrared scanning.
Include your total price for providing the work scenarios 1- 5 in the
Sid Schedule that is provided under separate file.
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IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
, 2012 in the County of , in the State of
Firm's Complete Legal Name
Address
City, State, Zip
Florida Certificate of Authority
Document Number
Federal Tax Identification
Number
Telephone Number
FAX Number
Signature / Title
Type Name of Signature
Date
Additional Contact Information
Send Payments To: (REQUIRED ONLY if different from above)
Firm's Complete Legal Name
Address
City, State, Zip
Contact Name
Telephone Number
FAX Number
Email Address
#12 -5956 Electrical Component Testing
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C. ort r caw ay
Admh&abve Servms Division
Purchasing
Attachment 4: Vendor Submittal — Local Vendor Preference Affidavit
Solicitation: ITB 12 -5956 Electrical Component Testing
(Check Appropriate Boxes Below)
State of Florida (Select County if Vendor is described as a Local Business
❑ Collier County ❑ Lee County
Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of
County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing
Policy;
A "local business" is defined as a business that has a valid occupational license issued by either Collier or Lee
County for a minimum of one (1) year prior to a Collier County bid or proposal submission that authorizes the
business to provide the commodities or services to be purchased, and a physical business address located
within the limits of Collier or Lee Counties from which the vendor operates or performs business. Post Office
Boxes are not verifiable and shall not be used for the purpose of establishing said physical address. In addition
to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic
development and well -being of either Collier or Lee County in a verifiable and measurable way. This may
include, but not be limited to, the retention and expansion of employment opportunities, the support and
increase to either Collier or Lee County's tax base, and residency of employees and principals of the business
within Collier or Lee County. Vendors shall affirm in writing their compliance with the foregoing at the time of
submitting their bid or proposal to be eligible for consideration as a "local business" under this section.
Vendor must complete the following information:
Year Business Established in ❑Collier County or ❑ Lee County:
Number of Employees (Including Owner(s) or Corporate Officers):
Number of Employees Living in ❑ Collier County or ❑ Lee (Including Owner(s) or Corporate Officers):
If requested by the County, vendor will be required to provide documentation substantiating the information
given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable.
Vendor Name:
Address in Collier or Lee County:
Signature:
STATE OF FLORIDA
❑ COLLIER COUNTY ❑ LEE COUNTY
Date:
Title:
Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day
of 120
Notary Public
My Commission Expires:
(AFFIX OFFICIAL SEAL)
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Attachment 5: Vendor Submittal — Immigration Affidavit
Solicitation: ITB 12 -5956 Electrical Component Testing
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal
Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll in
the E- Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the
vendor's /bidder's proposal. Acceptable evidence consists of a copy of the properly completed E- Verify Company Profile
page or a copy of the fully executed E- Verify Memorandum of Understanding for the company. Failure to include this
Affidavit and acceptable evidence of enrollment in the E- Verify program, may deem the Vendor / Bidder's proposal
as non - responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of
the Immigration and Nationality Act ( "INA ").
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the
INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be
grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act
and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-
Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E- Verify), operated by the
Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the
Bidder's proposal.
Company Name
Print Name
Signature
State of
County of
Title
Date
The foregoing instrument was signed and acknowledged before me this day of , 20_, by
who has produced as identification.
(Print or Type Name) (Type of Identification and Number)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number /Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
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Attachment 6: Vendor Substitute W — 9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address
State
Telephone FAX
Order Information
Address
City State
FAX
Email
Zip
2. Company Status (check only one)
City
Zip
Email
Remit / Payment Information
Address
City State Zip
FAX
Email
Individual/ Sole Proprietor -7—
Corporation
_Partnership
_Tax Exempt (Federal income tax - exempt entity
_ Limited Liability Company
under Internal Revenue Service guidelines IRC
Enter the tax classification
501 (c) 3)
(D = Disregarded Entity, C = Corporation, P = Partnership)
3. Taxpayer Identification Number (for tax reporting purposes only)
Federal Tax Identification Number (TIN)
;Vendors who do not have a TIN, will be required to provide asocial security number prior to an award of the contract.)
4. Sign and Date Form
Certification: Under penalties of perjury, 1 certify that the information shown on this form is correct to my knowledge.
Signature Date
Title Phone Number
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Attachment 7., Vendor Submittal - Insurance and Bonding Requirements
Insurance / Bond Type
Required Limits
1. ® Worker's
Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation
Statutory Limits and Requirements
2. ® Employer's Liability
$1,000,000 single limit per occurrence
3. ® Commercial General
Bodily Injury and Property Damage
Liability (Occurrence Form)
patterned after the current
$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
ISO form
Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. ® Indemnification
To the maximum extent permitted by Florida law, the Contractor/Vendor/
Consultant shall indemnify and hold harmless Collier County, its officers and
employees from any and all liabilities, damages, losses and costs, including,
but not limited to, reasonable attorneys' fees and paralegals' fees, to the
extent caused by the negligence, recklessness, or intentionally wrongful
conduct of the Contractor/Vendor /Consultant or anyone employed or utilized
by the Contractor/Vendor /Consultant in the performance of this Agreement.
This indemnification obligation shall not be construed to negate, abridge or
reduce any other rights or remedies which otherwise may be available to an
indemnified party or person described in this paragraph. This section does not
pertain to any incident arising from the sole negligence of Collier County.
4. ® Automobile Liability
$ 1,000,000 Each Occurrence; Bodily Injury & Property Damage,
Owned /Non- owned /Hired; Automobile Included
5. ❑ Other insurance as
❑ Watercraft $ Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
❑ Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
❑ Professional Liability $ per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
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6. ❑ Bid bond
7. ❑ Performance and
Payment Bonds
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Shall be submitted with proposal response in the form of certified funds,
cashiers' check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
For projects in excess of $200,000, bonds shall be submitted with the
executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as "A -" or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders' surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Vendor shall provide County with certificates of insurance meeting the
required insurance provisions.
9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board
of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County.
11. ® Thirty (30) Days Cancellation Notice required.
Vendor's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may
be required within five (5) days of the award of this solicitation.
Name of Firm
Vendor Signature
Print Name
Insurance Agency
Agent Name
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