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Agenda 04/23/2013 Item #16A 34/23/2013 16.A.3. EXECUTIVE SUMMARY Recommendation to approve the use of State of Florida contracts ITB- DOT - 09/10 -9027 and 10/11- 9024 -LG and waive formal competition for standardized traffic operations equipment replacement, repairs and service for multiple vendors. OBJECTIVE: That the Board of Collier County Commissioners (Board) approve the purchase of essential traffic control products and services for the Board approved standardized Intelligent Control System. CONSIDERATIONS: On February 23, 2010, (Agenda Item 16B5) the Board of County Commissioners approved contract 10 -5388 Intelligent Transportation System to multiple vendors and standardized the purchase of ITS components in the video detection, remote pager system, vehicle pre- emption and wireless vehicle detection categories. These categories (and products) were previously included in a County competitive solicitation for Intelligent Transportation System (ITS) components (Invitation to Bid # 12 -5979) on September 25, 2012. Three (3) vendors submitted pricing, however, on January 8, 2013, the Board rejected Invitation to Bid # 12 -5979 (Agenda Item # 16A6) per the staff recommendation given the limited response and the limited prices provided by the vendors for the products. Since that competition, the County has learned the market conditions have changed significantly; a number of companies that previously provided these components are no longer in existence; the remaining manufacturers have shifted to single distributorships assigned to a specific Florida Department of Transportation (FDOT) district; and that the three (3) responding vendors (for ITB 12- 5979) are the sole suppliers for these listed ITS products in FDOT District One, which includes Collier County. Staff have found that many of the items required are available through State of Florida Contracts ITB - DOT- 09/10 -9027 and 10/11- 9024 -LG. All manufacturers and products listed in the attached reference documents are authorized on the Approved Product List (APL) supplied by FDOT. Each system or device listed in the following attachments 10) "ITB -FDOT- Memorandum" and 11) "State Bid Prices for ITS Sole Source" is currently in use by Collier County Traffic Operations. The attached memorandum from the Governor extended the State bid for three (3) additional years from 2012 until 2015; although some companies elected only to renew their contract for one (1) year. The excel spreadsheet shows the compiled ITS bid prices for the requested sole source items referenced from the original State bid documents. Traffic Operations staff believes it is in the county's best interest to use the State contracts for parts or service whenever available pricing appears to be lower. If parts or service are not available on those contracts, staff requests that the Board waive formal competition "in the best interest of the County" (per Purchasing Policy VA 4 and VC) and approve CohuHD, Traffic Control Systems, Inc. and Temple Inc. as sole source vendors, thereby preventing a future disruption of operations when additional equipment or repair services above the competitive threshold are needed. Collier County Traffic Operations staff requests to reserve the ability to negotiate with these sole source distributors for pricing at or below the state contract whenever available. Packet Page -560- 4/23/2013 16.A.3. Being able to purchase replacement parts and repair services for county traffic systems is critical to the continued maintenance and safety of the county's roadways. This request does not seek additional funding, but rather seeks authorization to use available allocated budgeted funds for continued maintenance of traffic operations equipment. Substituting any of these items with new products or systems would require substantial changes to traffic infrastructure and incur significant costs to the county. Approval of this item will allow for purchases and repairs that exceed the current $50,000 yearly sole source purchasing threshold. CERTIFICATION BY THE PURCHASING DIRECTOR: By approval of this Executive Summary, the Purchasing Director certifies that it is in the best financial interest of the County to: 1. Maintain the Board approved standardized signal systems; and 2. Utilize the State of Florida approved contracts whenever practicable for the purchase of ITS component parts and service. Further, if the State of Florida contracts are not available for the purchase of ITS component parts or services, it is in the county's best interest to waive the formal competitive threshold so that reoccurring single source purchases can be made subsequent to the Board's approval provided that there are sufficient budget appropriations for each such purchase. FISCAL IMPACT: Funds for the annual purchase of ITS Components are budgeted in Traffic Operations Operating Fund 101 - 163630 and Gas Tax Funds 313- 163673. An estimated maintenance budget of $500,000 is recommended based on a combined four year average of purchases from these distributors. The Board approved Agenda item 11E on April 9, 2013 "Recommendation to accept a priority listing, installation schedule and project budget for emergency vehicle pre - emption and confirmation beacons on the Collier County traffic signal system ". The estimated annual budget for the pre - emption project equipment cost is an additional $300,000 for the next three years. The yearly estimated budget should be adjusted to $800,000 this includes the additional equipment needed to be purchased for the Vehicle Pre - emption project. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office, is legally sufficient for Board action and only requires a majority vote for approval —SRT. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive Summary. RECOMMENDATION: That the Board approves the use of State of Florida contracts ITB -DOT- 09/10 -9027 and 10/11- 9024 -LG and waives formal competition for standardized traffic operations equipment replacement, repairs and service for multiple vendors. Prepared By: Rick Bossert, Signal Systems Network Specialist, Traffic Operations, Growth Management Division Attachments: Sole Source letters and Purchasing Waivers for: 1) CohueHD; 2) TCS -GTT (Opticom); 3) TCS- Wavetronix: 4) Temple - Sensys; 5) Temple - Clary; 6) Temple - Iteris; 7) Temple - RTC Historical Reference Documents; 8)10 -5388 Executive Summary; 9) Signed Waivers; 10) ITB- FDOT- Memorandum; and 11) State Prices for ITS Sole Source Packet Page -561- 4/23/2013 16.A.3. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.A.16.A.3. Item Summary: Recommendation to approve the use of State of Florida contracts ITB- DOT- 09/10 -9027 and 10/11- 9024 -LG and waive formal competition for standardized traffic operations equipment replacement, repairs and service for multiple vendors. Meeting Date: 4/23/2013 Prepared By Name: BossertRick Title: VALUE MISSING 3/14/2013 11:21:47 AM Approved By Name: LynchDiane Title: Administrative Assistant Date: 4/1/2013 12:31:59 PM Name: Khawaj aAnthony Title: Engineer - Traffic Operations,Transportation Engineering & Construction Management Date: 4/1/2013 2:52:12 PM Name: BathonDale Title: Project Manager, Principal,Transportation Engineer Date: 4/1/2013 4:14:43 PM Name: Tara Castillo Title: Fiscal Technician,Transportation Engineering & Con Date: 4/1/2013 4:29:06 PM Name: BrilhartBrenda Title: Purchasing Agent,Purchasing & General Services Date: 4/2/2013 12:51:41 PM Name: AhmadJay Title: Director - Transportation Engineering,Transportation Engineering & Construction Management Date: 4/2/2013 2:10:12 PM Packet Page -562- Name: KearnsAllison Date: 4/2/2013 4:53:41 PM Name: MarkiewiczJoanne Title: Manager - Purchasing Acquisition,Purchasing & Gene Date: 4/3/2013 7:14:26 AM Name: KearnsAllison Date: 4/3/2013 4:30:04 PM Name: LynchDiane Title: Administrative Assistant Date: 4/4/2013 4:38:52 PM Name: PuigJudy Title: Operations Analyst, GMD P &R Date: 4/4/2013 4:44:20 PM Name: CummingsRhonda Title: Contracts Special ist,Purchasing & General Services Date: 4/4/2013 5:11:44 PM Name: TeachScott Title: Deputy County Attorney,County Attorney Date: 4/5/2013 4:33:10 PM Name: MarcellaJeanne Title: Executive Secretary,Transportation Planning Date: 4/12/2013 8:49:49 AM Name: KlatzkowJeff Title: County Attorney Date: 4/12/2013 10:20:59 AM Name: FinnEd Title: Senior Budget Analyst, OMB Date: 4/12/2013 3:00:31 PM Name: KlatzkowJeff Title: County Attorney Date: 4/16/2013 9:01:35 AM Name: OchsLeo Packet Page -563- 4/23/2013 16.A.3. Title: County Manager Date: 4/17/2013 9:49:40 AM Packet Page -564- 4/23/2013 16.A.3. 4/23/2013 16.A.3. www.CohuHD.com Collier County Florida Transportation Division The Collier County Transportation Division has competitively selected Cohu equipment for use in their respective traffic operations department. To support the use of Cohu equipment in local government and in recognition of the software compatibility issues in the ITS traffic functions, Cohu remains available as the single and sole source provider of equipment, parts and service. Equipment for Collier County Project includes: • Cohu 3920 Pressurized Dome Camera • Cohu matching environmental cable assemblies cut to precise lengths • Cohu Extended temperature MPEG Video Encoders with software for control by county traffic operations • Cohu extended temperature power supplies for outdoor encoder use Both organizations have established direct contacts between county transportation officials and Cohu service personnel to meet the performance objectives of the county. This enables transportation personnel to have an open line of communications to Cohu Electronics, the manufacturer of both hardware and software components relating to operational characteristics particular for Collier County traffic environments. Cohu develops and builds an end -to -end solution consistent with warranties offered by Cohu to end - users. This activity precludes establishing a network of authorized distributors and repair centers that would be necessary to support installations nationwide on a standard unmatched in the marketplace today. Accordingly, please accept this correspondence as our intent to continue to provide direct single source equipment, repair and service that are compatible with local governments' software and hardware equipment as is the case at Collier County. Cohu has been in business for over 56 years, and we'll be there in the foreseeable future. Regards, Jan Seigler Southeast Regional Manager, Cohu Electronics 12367 Crosthwaite Circle I Poway, CA 92064 1 (858) 391 -1800 Packet Page -565- is TT Global Traffic Technologies, LLC 651 -789 -7333 4/23/2013 16.A.3. r.I.. 7800 Third Street North 651- 769 -7334 ax Global Traffic St Paul, Minnesota 55128 -5441 wrfMVLcorn Tc chnol gi "s To whom it may concern, This letter is being sent in response to your request pertaining to the availability of Global Traffic Technologies' OpticoMT1 Systems. Opticom Infrared and GPS systems provide safe and controlled passage of emergency vehicles through signalized intersections using internally developed components. The systems are manufactured solely by Global Traffic Technologies for all of our customers, globally and distributed directly through our Authorized Dealer Network. The combination of Global Traffic Technologies' proprietary designs and manufacturing processes are patented and, as such, we are the sole source for this system. Global Traffic Technologies designs, develops and tests each Opticom component as part of a matched component system. Security is accomplished through its proprietary design in order to prevent unauthorized use of the system and maintain the systems integrity. Opticom system users who are concerned about unauthorized use and security of their system should not mix their system with non - Opticom components. Global Traffic Technologies cannot ensure system functionality or performance if used with non- Opticom system products. The use of Opticom products with non- Opticom components could also impact warranty considerations on Opticom products. Transportation Control Systems is an authorized dealer for all GTT products within the Florida Department of Transportation Districts 1, 4, 5, 6 and 7. These districts include the following counties: Brevard Hillsborough Osceola Charlotte Indian River Palm Beach Citrus Lake Pasco Collier Lee Pinellas Desoto Manatee Polk Flagler Marion Sarasota Glades Martin Seminole Hardee Miami -Dade St. Lucie Hendry Monroe Sumter Hernando Okeechobee Volusia Highlands Orange Transportation Control Systems can be contacted at 813 - 630 -2800. Information on Transportation Control Systems can also be obtained on their web site www.tcstraffic.com. Please feel free to contact me if you have any questions or additional requests pertaining to this correspondence. I can be reached at (651) 789 -7333. Sincerely, Nick Pettit Inside Sales Representative Global Traffic Technologies, LLC Packet Page -566- 4/23/2013 16.A.3. �� N�NN�� u�_ ��V��NN"��N��0�� 1/2D/13 Collier County Traffic Engineering 2O8S Horseshoe Drive South Naples, FL341O4 Attn: Procurement Re: VVavetronix Sole Source Information Dear Sir orMadam; Please be advised that Transportation Control Systems is our sole source dealer for Wavetronix devices used for planning and traffic detection for District 1 and District 7. Their contact information is: Transportation Control Systems l03OS.O6thStreet Tampa, FL 33619 Phone: (813) 630-2800 Do not hesitate to call me at 407-637-6540 should you need any additional information or if I can be of further assistance. Stephanie D.Hoback Regional Sales Manager z�E�rOJS.Pmw�i VT546UU,USg(8[o)��m��w��ve�u��cw� Packet Page -567- l) Se N two s S March 4, 2013 Collier County 2885 Horseshoe Drive South Naples, FL 34104 Anthony Khawaja, 4/23/2013 16.A.3. iSQ `90 y�,,•,� j ��7VV � z6o� 71JV y ��q? COA1PAtt" Thank you for your continued interest in Sensys Networks Wireless Vehicle Detection System. Temple, Inc. is the sole authorized seller for Sensys Networks equipment in Collier County, FL. Temple, Inc. is the only authorized company to provide Sales, as well as product and warranty support for our Wireless Vehicle Detection System. Should you have any additional questions or need more information, please contact me at (510) 589 -1409. Best regards, Emily Hlghstreet Sensys Networks, Inc. 1608 Fourth Street, Suite 200 Berkeley, CA 94710 1608 Fourth Street, Suite 200 • Berkeley, CA • 94710 USA • Tel +1 (510) 548 -4620 • Fax +1 (510) 548 -8264 • www.sensysnetworks.com -I- Packet Page -568- 4/23/2013 16.A.3. CLARY CORPORATION 150 E.HUNTINGTON DR. MONROVIA, CA. TEL: 800- 44 -CLARY FAX: 626 - 305 -0254 01/22/13 To whom it may concern: Please be advised that Temple, Inc. is our exclusive, contracted, representative dealer for Clary Corporation's ITS and Traffic Power Conditioning and Uninterruptible Power Systems in the state of Florida. This representation does not have an expiration date. Temple, Inc. is a fully factory trained firm, providing full support and design applications of Clary Traffic and ITS UPS products. All Clary Traffic UPS systems are true on -line, real time, fully digital design, power systems, that provide real -time power conditioning with full voltage and current regulation to all loads at all times. Clary Corporation is the only manufacturer at this time, of this true on -line totally digital design Power Conditioning UPS product. Other manufacturers utilize various types of battery backup designs which are of mainly a standby type of design concept which cannot and will not, provide real -time voltage and current regulation. Please feel free to contact me at any time if there are any questions concerning Clary products or Temple, Incorporated representation. Sincerely, Craig Bolden, Clary Intl. Business Developer Phone: 800 - 442 -5279 Phone: 626- 359 -4486 Ext. 244 Fax: 626 - 301 -0659 cbolden ;clarv.com 150 East Huntington Drive Monrovia, CA 91016 Ph (626)359 -4486 Fax (626)305 -0254 www.clarv.com Packet Page -569- January 23, 2013 Anthony Khawaja Collier Co Government Transportation Operations Department 2885 South Horseshoe Drive Naples, FL 34104 Dear Anthony: 4/23/2013 16.A.3. 336 Franklin Street Quakertown, PA 18951 -1726 Phone 215 -536 -1986 Fax 215 -536 -7447 Email mip(d�iteris.com This letter is to confirm that Temple, Inc. is the only authorized seller, service and repair provider for the Vantage family of video detection products in your area of the state of Florida. Our sales person for Collier County is: Sheldon Pafford Temple, Inc. 20 Foxhunter Flat Ormond Beach, FL 32174 spafford at )worldnet.att.net We are fully authorized to sell, supervise the installation and provide warranty service for Vantage, our family of video detection products for the transportation industry. Warranty and customer service from Iteris is only available for products purchased from an authorized distributor. The only authorized distributor in Florida is Iteris, Inc. Sincerely, C / Michael J. Post National Sales Manager Itel- s, Inc. Roadway Sensors 1700 Carnegie Ave. Santa Ana, CA 92705 Packet Page -570- 949 - 270 -9400 - Fax 949- 270 -9410 February 15, 2013 Collier County FL To Whom It May Concern: RTC Manufacturing, Inc. Serving t1n traf c signal industry rind 1987 4/23/2013 16.A.3. This is to inform Collier County, Florida that Temple, Inc. is the exclusive dealer in the State of Florida, Collier County for RTC product distribution, repairs and customer support. Products which Temple distributes for RTC Manufacturing, Inc. include Solar and AC School Zone Flasher Systems, the CPR Central Pager and Radio Systems, Programmable Time Switche, AP22 Timeswitch and accessories and the TR4 GPS Time Reference. Any order for RTC products must be purchased through Temple, Inc. Thank you for your interest in RTC products and the opportunity to be of service. Should you require additional information, please call me at (800) 782 -8721. Sincerely, Margie Doman Sales Associate RTC Manufacturing, Inc. 11016 Enterprise Place I i Packet Page - 571 -11 1 Phone: (817) 860 -1217 1 Fax: (817) 274 -3610 4/23/2013 16.A.3. Agenda Item No. 1685 February 23, 2010 Page 1 of 6 EXECUTIVE SUMMARY Recommendation to: (1) Award Bid #10 -5388, "Intelligent Transportation System (ITS) Components" to multiple vendors (category basis), and (2) to standardize the purchase of ITS components in the Video Detection, Remote Pager System, Vehicle Pre - Emption and Wireless Vehicle Detection categories. Annual expenditure estimated $50,000. OBJECTIVE: To obtain the Board of County Commissioners approval to award Bid #10 -5388, "Intelligent Transportation Systems (ITS) Components ", in order to supply the necessary hardware to maintain and expand Collier County's intelligent transportation system modules, which comprise the County's Advanced Traffic Management System (ATMS), and to obtain Board approval to standardize the purchase of certain categories of components. CONSIDERATIONS: The Collier County Purchasing Department posted Bid #10 -5388, "Intelligent Transportation Systems (ITS) Components," on December 8, 2009. Notice of the bid was sent to 265 vendors, and bid specifications were downloaded by 55 vendors from the County's online bidding system. Five vendors submitted bids by the bid opening date of January 7, 2010, which were deemed responsive to the bid requirements. As outlined in the bid documents, the method of award for this bid is by category and primary /secondary basis to the lowest qualified and responsive bidder. Staff recommends that the Board of County Commissioners award the following categories of bid items to the vendors as described below: Category Prima Vendor Secondary Vendor , Camera E ui ment - CCTV South Atlantic Traffic Cohu, Inc. Camera Equip Video Detection Temple, Inc. N/A Communication Equipment South Atlantic Traffic Temple, Inc. Remote Pager System Temple, Inc. N/A Vehicle Pre - Emption Transportation Control Systems N/A Wireless Vehicle Detection Temple, Inc. N/A The equipment on the bid list constitutes all of the components necessary to fully integrate a signalized intersection into the County's intelligent transportation network. Due to interoperability and maintenance requirements, staff seeks approval from the Board of County Commissioners to standardize the purchase of equipment in four of the bid categories: Video Detection, Remote Pager System, Vehicle Pre - Emption, and Wireless Vehicle Detection. The reason for requesting standardization is as follows: • Video Detection: The Iteris system, which is in use at over 60 intersections, is comprised of a modular set of components which are not interchangeable with those of another manufacturer. In order to continue to maintain the detection system in- house, it is critical that video detection system components be available for future purchase. Packet Page -572- 4/23/2013 16.A.3. Agenaa item iw. iono February 23, 2010 Page 2 of 6 • Remote Pager System: The RTC remote pager system is in use at over 30 school sites. The purpose of the system is to remotely operate school traffic signals and flashing beacons for school zones. The pager system operates in a closed architecture, alongside but separate from the traffic signal system, and is controlled via software that was purchased in a prior fiscal year. • Vehicle Pre - Emotion: The Opticom emergency vehicle pre - emption system is installed at 80 intersections countywide. It is an infrared emitter system which makes it possible for an emergency vehicle equipped with a special transmitter device to flush traffic through an intersection on a safe green signal, which is a safety benefit both to the travelling public and to the emergency responders. The North Naples Fire District, East Naples Fire District, Golden Gate Fire District and Collier County EMS Department have invested in equipping their emergency vehicles with the manufacturer's specified transmitter device in order to make use of this technology. It is critical that the system be maintained in its present form to continue to provide the service that public safety agencies rely upon and have invested in. Wireless Vehicle Detection: The Sensys wireless vehicle detection system is used primarily for constructing permanent vehicle count stations. Over 25 such stations have already been put into operation. A wireless system has several advantages over a wired (inductive loop) system; chief among these are the fact that it is less destructive to the pavement surface, engineers have more flexibility in placement of zones, and they can be quickly deployed by in -house forces without the need to close traffic lanes for prolonged periods of time. The system components are not interchangeable with those of any other manufacturer. FISCAL IMPACT: Funds for the annual purchase of ITS components are budgeted in Traffic Operations Operating Fund 101- 163630. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office and is legally sufficient for Board action. —SRT GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive Summary. RECOMMENDATION: That the Board of County Commissioners (1) award Bid #10 -5388, "Intelligent Transportation System (ITS) Components," to South Atlantic Traffic Corporation, Cohu, Inc., Temple, Inc., and Transportation Control Systems on a category and primary/secondary basis, and (2) approve staff's request to standardize purchase of components in the Video Detection, Remote Pager System, Vehicle Pre - Emption, and Wireless Vehicle Detection categories for future expansion and continued maintenance of the Intelligent Transportation system. Prepared By: Sheila Convery, Signal System Specialist, Traffic Operations Attachments: Bid Tabulation, Bid #10 -5388 Packet Page -573- f��- ♦ r a lkMj — 4/23/2013 16.A.3. Collier County Waiver Request Requester Name: Rick eoeaert Vendor Name: CdwHD Deoartment: TrafAc operations Item / Service: Cohu Camera systems Requisition # if applicable): Antic$ ated Cost: $85,584 Yearty Emer- aencv: Describe the public health or safety issues that requires the immediate product or service (i.e., The supply of vaccination was completely depleted within hours of delivery to the employee health center, the current vendor will not receive another shipment for 2 weeks). Compatibility / Proprietary (One of a Kind or No Substitute Available): Describe the research completed to determine that there is only one product or service capable of meeting the County's existing conditions and that no other vendor can provide a product, component, or replacement part that may be substituted. Authorized Distributor. Describe the research completed to find similar features and operability, and a letter from the manufacturer naming the single source authorized distributor(s) in the southwest Florida region. Board Approval to stardardles Ors pundtses o certain categories of components was preybuey awarded to Cohn on Fetsuary 23.2010 Bid M D -5308, 'hdelllpent Trensportabm System (ITS) Components ". Coffer Cony ananoy twos 07 deployed Cohu Pan-Tf -Zoom carters for moribrhV traffic signals. The County's aaram nebrork ifrastrucaas vdN not support a dftereM camera system WOW sl{paficara changes and coats. Over the MW four (4) years CdNer Comfy spent a Company Average of 638.957 and a single yeady high of $85.584 with CohuMO. FT 2012427,918; FY 2011 =330,081; FY 2010=$86,584., FY 2008 =$12,247 The Company new o( Cohu raoonly duped Mate rome to CahuMO. It is a felony to knowingly circumvent a competitive process for commodities or services by fraudulently specifying sole source. Florida Statute 838.22(2). Requested by: Iig — Date Department Director: „s Date: ` Procurement Professi al:3 Dater Z v Packet Page -574- colro cry Searirss Of�ioion 4/23/2013 16.A.3. Collier County Waiver Request Requester Name: Ride eommot Vendor Name: Tranapwobn Urkrol Syst«ne, Inc Deoartment: Trams Operatlons Item /Service: Opticorh • Global Trams Technobgies Requisition # if applicable): Anticipated Cost: $499,713 Yearly' we note Emergency: Describe the public health or safety issues that requires the immediate product or service (i.e., The supply of vaccination was completely depleted within hours of delivery to the employee health center, the current vendor will not receive another shipment for 2 weeks). Compatibility/ Proprietary (One of a Kind or No Substitute Available): Describe the research completed to determine that there is only one product or service capable of meeting the County's existing conditions and that no other vendor can provide a product, component, or replacement part that may be substituted. Authorized Distributor: Describe the research completed to find similar features and operability, and a letter from the manufacturer naming the single source authorized distributor(s) in the southwest Florida region. Board App'wsl b aaxdndxa the purdme of cm tab ca a0afea d dongorarnh was preWoudy swrded b T'ar0orblbn Conaol Syawna w February 23.2010 ale 01063WIrrlsaprrt Trarrapodaaon Syabrn on) COmponeroo. Trrwpadebm Crrbar Sy" we Y are eats auarorMe dealer for the Opaoma prmhm:1 and Flada 0.peM1rwe of Trarspertaeon d Sbk1B 1,4,5,9,7. Coder Corday is in FOOT Dlsetrl One. Over 1he Peg W M yam COW County spent a COmparly Average of 397,074 and a Yrgr y.any high of 399,713 *41h Tr9h@portv§M 00raM SWM=, Inc FY 2012 27,490; FY 2011- W,349; FY 2010. 389,170; FY 2000 -M. 759 "' Nora: Average yearly annapaled coal irviudes a $400,000 addlaorrl aqueanenl lbr EW Preerr"M sysapm WW--- ft rsow—,dad by M Serd. It Is a felony to knowingly circumvent a competitive process for commodities or services by fraudulently specifying sole source.,44orida Statute 838.22(2). Requested by,,, 5r.,,- �,._... � h Date Department Director "£;r ` ` D e; ` 3 Procurement Profe✓ n Date Z Packet Page -575- 4/23/2013 16.A.3. Collier County Waiver Request _ 0 Requester Name: Rick Smart Vendor Name: Transportation Contrd systems, Inc Department: Tratflc operation Item / Service: Wevetradx Requisition # if applicable): Antici ated Cost: $99,713 Yearly Emeraency: Describe the public health or safety issues that requires the immediate product or service (i.e., The supply of vaccination was completely depleted within hours of delivery to the employee health center, the current vendor will not receive another shipment for 2 weeks). Compatibility / Proorletary (One of a Kind or No Substitute Available): Describe the research completed to determine that there is only one product or service capable of meeting the County's existing conditions and that no other vendor can provide a product, component, or replacement part that may be substituted. Authorized Distributor: Describe the research completed to find similar features and operability, and a letter from the manufacturer naming the single source authorized distributor(s) in the southwest Florida region. Transportation Control Systems is the sole auaarced dealer for the Wevetmnbr product tine Flat a DepanmeM or Tmrpadatlon distride 7 and?. Colder County is in FDOT Distinct Oro. Wavetonfs predrrc>s provide mloowen vehicle dated" equipment. These devices provide vehide cowts systems and d Wwla mro detecdon systems for coMer candy Waft Own de past fair (4) years Wier County spent a Company Average of $57.074 and a single yearly 100 of $99,713weh Trarnportatlon Coned Systems. Inc. FY 2012 =527,49, FY 2011 = =65,349; FY 2010•$88.170; FY 2009.595.759 It is a felony to knowingly circumvent a competitive process for commodities or services by fraudulently specifying sole source.- Florida Statute 838.22(2). Requested by:` " tit ?, Date, Department Direciior. Procurement Profe e nal: �yt l ✓ I >-� Date Z r / Packet Page -576- C��e�r Cov�ty Atiririatiaiue Saty = 0ii Wpn t 4/23/2013 16.A.3. Collier County Waiver Request Reauester Name: Rlck eosaert Vendor Name: Temple, Inc Department: Traffic Operations Item / Service: Gary Requisition # (if applicable): Anticipated Cost: $508,160 Yearly Emeraencv: Describe the public health or safety issues that requires the immediate product or service (i.e., The supply of vaccination was completely depleted within hours of delivery to the employee health center, the current vendor will not receive another shipment for 2 weeks). Compatibility / Proprietary (One of a Kind or No Substitute Available): Describe the research completed to determine that there is only one product or service capable of meeting the County's existing conditions and that no other vendor can provide a product, component, or replacement part that may be substituted. Authorized Distributor: Describe the research completed to find similar features and operability, ancs a letter mxn the manufacturer naming the single source authorized distributor(s) in the southwest Florida region. The Clary battery backup systems were purchased with the Purchase order 10184371 an Seposmbsr 2, 2009 Unronph Tempe, Inc based on to state end. Tampla. Inc Is Urs sole salts previderfor the Can product line of urine iprble power wppty battery back up systems. The Clary systern provides for the protection of a signal intersection tmm paver Outios adustbns and oda"9 the pater going into the TrafAc signal cabinet protecting the eletdrortc squspmerd withln.Over the prat four (4) yaws Collier County spent a Company Avar ge of $371,170 and a single yearly high of $500,160 with Tempe, Im FY 20125254, 333; FY 2011 - .$506,160; FY 2010=5467839; FY 2009 = 5251349 It is a felony to knowingly circumvent a competitive process for commodities or services by fraudulently specifying sole source. Florida Statute. 838.22(2). Requested by,- a __ 4� # D ate., Department Diiii d6r: " ;' Date: Procurement Prof onal:� {t Date f Z —(3 Packet Page -577- - 4/23/2013 16.A.3. Collier County Waiver Request Reauester Name: Rick Boaeen Vendor Name: Temple, Inc Department: Trafficoperetkns Item / Service: 1errte Requisition # (if applicable): Anticipated Cost: $608,160 Yearly Emeraencv: Describe the public health or safety issues that requires the immediate product or service (i.e., The supply of vaccination was completely depleted within hours of delivery to the employee health center, the current vendor will not receive another shipment for 2 weeks). Compatibility / Proprietary (One of a Kind or No Substitute Available): Describe the research completed to determine that there is only one product or service capable of meeting the County's existing conditions and that no other vendor can provide a product, component, or replacement part that may be substituted. Temple, Inc is the sole source provider for the Iteris product line that collier county uses for vehicle video detection. Vehicle detection devices tell the traffic controller that a vehicle is present or not present at a signal. Collier County use video detection of cars to provide coordinated safe traffic movement throughout the county. Authorized Distributor: Describe the research completed to find similar features and operability, and a letter from the manufacturer naming the single source authorized distributor(s) in the southwest Florida region. Board Approval to - , 'erdin the purchase of certain casep rtes of components was previously awarded to TernpM. Inc on February 23, 2010 Bid A10- MB, 'kddfrpert Transportation System (r1s) Comparanls'.Temde, Inc is He sole scums provider for the Itaria produA Ana that cotter county uses for vehicle video detection, VeNds detection device tam the I a810 co br pat a vaNcls is present a not preaerd at a signal Coker County use video dal 11 of care to provide ooadrnsted safe traf5o r overrent throughout On county. Over the past far (4) Yom Collier County epant a Company Aveapa of $371,170 and a single yearly high or 5508,180 with Temple, Inc, FY 2012=5254.333; FY 2011. 5500,160; FY 2010--60783t FY 2009 = 6254,349 It is a felony to knowingly circumvent a competitive process for commodities or services by fraudulently specifying sole source. Florida- Statute 838.22(2). Requested by: F:f '' Date: ' Department Director Date 3 Procurement Profe onal. 131�j Dan - Z 1I 3 Packet Page -578- 4/23/2013 16.A.3. Collier County Waiver Request - i - Requester Name: M& Bossert Vendor Name: Ted, Ute Department: Trafic operations Item /Service: sansys Natorks• ine Requisition # if applicable): Anticipated Cost: M8160Yeerty Emercencv: Describe the public health or safety issues that requires the immediate product or service (i.e., The supply of vaccination was completely depleted within hours of delivery to the employee health center; the current vendor will not receive another shipment for 2 weeks). Compatibility / Proprietary (One of a Kind or No Substitute Available): Describe the research completed to determine that there is only one product or service capable of meeting the County's existing conditions and that no other vendor can provide a product, component, or replacement part that may be substituted. Authorized Distributor: Describe the research completed to find similar features and operability, and a letter from the manufacturer naming the single source authorized distributor(s) in the southwest Florida region, Soard Approval to stendardtre 00 purchase of ole tein retagpiaa or wnu0orueras was pr'avlousN awarded to Terrrple, Inc on FaWuary 23, 2010 &d a165388,'ints,lgsnt T— spwtoean System (tTS) Compare W.Temple, bm In the sale soume for Serwys Networks. Inc 1Ml provides ww"as Yews detedon system for cooler County. Collier County wrarsty, has orar 606 wwwelees sensors embedded in roadways throughout tin county. These devioss collect wkWSe vahbe count Mormaroon that is Wien used for traflk rrwrwparnam and present} Wr+ ttw goal tam (4) years Cower Courtly spent a Company Average of $371,170 and a single yearly tigh of S566,161) with Temple, kv . FY 21"2 -$254, 333: FY 2011i506,l ft FY 2010-4457M FY 2000.$264349 It is a felony to knowingly circumvent a competitive process for commodities or services by fraudulently specifying sole source. Florida Statute 838.22(2). y t r f Requested b�: , `' ' ., _ Date: Department Director: Date: Procurement Prof onal: D ✓' A� Packet Page -579- 4/23/2013 16.A.3. Collier County Waiver Request Requester Name: Rfac Boswell j Vendor Name: Ted, Inc Department: Traffic operations Item / Service: RTC Manufacturing, Inc Requisition # (if applicable): Anticipated Cost: $508,160 Yearly Ememencv: Describe the public health or safety issues that requires the immediate product or service (i.e., The supply of vaccination was completely depleted within hours of delivery to the employee health center, the current vendor will not receive another shipment for 2 weeks). Compatibility / Proprietary (One of a Kind or No Substitute Available): Describe the research completed to determine that there is only one product or service capable of meeting the County's existing conditions and that no other vendor can provide a product, component, or replacement part that may be substituted. Authorized Distributor: Describe the research completed to find Similar features and operability, and a letter from the manufacturer naming the single source authorized distributor(s) in the southwest Florida region. Board Approval to standardize the purchase of certain mugones of components was previously awarded to Temple, Inc an February 23, 2010 Old 0110.0988, 'b uligenl Tnneportstion System (ITS) Co moonents',Tsmde is aw sole source for RTC Mersdacluring, Inc for, Sour and AC School Zone Fusher Systems. CPR Cenral Pager and Redo Systems, Programmable AP22 Time switch and accessories, and the TR-1 GPS tlme Reference. Collier County uses the RTC line of products to provide for the School Zone traffic beacons at 32 different lesson. Over Vie past tour (4) years Collin County spent a Company Average of $971.170 and a single yeety high or $509,160 with Temple, Inc. FY 2012 - 5254,333; FY 2011.5509,100; FY 2010--645793P FY 2009 =5251349 It is a felony to knowingly circumvent a competitive process for commodities or services by fraudulently specifying sole source. Florida- Statute 838.22(2). Requested by: r - 4 Date .'7 1 i% Department Directbr: t i Date: Procurement Professi ' �!-� D � r L - Packet Page -580- 4/23/2013 16.A.3. Florida Department of Transportation RICK SCOTT 605 Suwannee Street ANANTH PRASAD, P.E. GOVERNOR Tallahassee, FL 32399 -0450 SECRETARY August 30, 2012 MEMORANDUM NO.: ITB- DOT - 09/10- 9027 -LG -10 TO: Department Addressed/ Vendor Addresses FROM: Greg Hill, Procurement Agent SUBJECT: BID NO. ITB- DOT - 09/10- 9027 -LG and ITB- DOT- 10 /11- 9024 -LG TITLE: FDOT Approved Product List (APL) Traffic Equipment Effective August 30, 2012, the subject contract has been renewed for a period of three (3) years with an expiration date of August 29, 2015. The renewed Vendors are listed below along with their individual contract numbers and elected renewal periods: C557: American Signal Co. (lYR) C562: Blackhawk Enterprise Inc. (3YR) C564: Cohu Inca (2YR) C565: Comtrol Corp. (3YR) C566: Control Technologies CF, Inc. (IYR) C568: Cost Cast Inc. (lYR) C569: C.S. Engineered Castings, Inc. (IYR) C571: Daktronics (3YR) C572: Econolite Control Products, Inc. (lYR) C573 & C616: EmersonNetwork, Inc. (3YR) C579 & C581: Global Traffic Tech., LLC (lYR) C582: High Leah Electronics, Inc. (2YR) C583: Horizon Signal Tech., Inc. (3YR) C584: Ledstar, Inc. (2YR) C585: Information Display Co. (3YR) C587: Intelicom, Inc. (3YR) C588: MG Squared, Inc. (2YR) C590: Rainbow Dist. USA, Inc. (1 -3YR) C591: RuggedCom, Inc. (3YR) C592: Siemens (3YR) C593: Signal Safe, Inc. (3YR) C594: Skyline Products, Inc. (3YR) C595: Southern Manufacturing (1YR) C596: Temple, Inc. (lYR) C598: Wavetronix, LLC (3YR) C600 & C613: Trans. Control Sys.(1YR) C601 WZ Equipment, Inc. (IYR) C602: Work Area Protection Corp. (2YR) C603: Ver -Mac, Inc. (3YR) C610: Intelligent Trans. Srvs., Inc. (3YR) C611: Express Supply, Inc. (2YR) C612: Iteris (3YR) The contract Price Sheet has been updated to reflect renewal changes. Any questions in delivery or services that may arise regarding this contract should be directed to the Contract Administrator Greg Hill at greg.hill(aDdot. state. fl.us or phone: (850) 414 -4482. vAwvw.dot. state. fl.us Packet Page -581- 4/23/2013 16.A.3. Item # APL Certification Manufacturer 810 78260400428011 COHU, INC. 505 66013701123051 GLOBAL TRAFFIC TECHNOLOGIES, LLC 506* 66013701123061 GLOBAL TRAFFIC TECHNOLOGIES, LLC 507* 66013701123071 GLOBAL TRAFFIC TECHNOLOGIES, LLC 508* 66013701123081 GLOBAL TRAFFIC TECHNOLOGIES, LLC 509* 66013701123091 GLOBAL TRAFFIC TECHNOLOGIES, LLC 510* 66013701123101 GLOBAL TRAFFIC TECHNOLOGIES, LLC 729 67816402209011 RTC MANUFACTURING, INC. 730 67816402209021 RTC MANUFACTURING, INC. 534 66013752449011 SENSYS NETWORKS, INC. 126 63910402712023 TEMPLE, INC. 130 63910462712013 TEMPLE, INC. 864 78661903209011 WAVETRONIX, LLC 865 78661903209021 WAVETRONIX, LLC 533 66013733209011 WAVETRONIX, LLC 864 78661903209011 WAVETRONIX, LLC 865 78661903209021 WAVETRONIX, LLC Packet Page -582- 4/23/2013 16.A.3. Packet Page -583- Product Category (ITS) CCTV CAMERA (DOME) EMERG. VEH. DETECTOR (PRE- EMPTION) EMERG. VEH. DETECTOR (PRE- EMPTION) 4/23/2013 16.A.3. Model /Product/Component Description 3925 - 5200 -PEN D OPTICOM MODEL M-400 OPTICOM MODEL M -700 EMERG. VEH. DETECTOR (PRE- EMPTION) OPITICOM MODEL 492 EMITTER FOR M-400 SERIES EMERG. VEH. DETECTOR (PRE- EMPTION) OPITICOM MODEL 792 EMITTER FOR M -700 SERIES EMERG. VEH. DETECTOR (PRE- EMPTION) MODEL 1010 OPTICOM GPS Receiver/ Transmitter EMERG. VEH. DETECTOR (PRE- EMPTION) MODEL 1012 OPTICOM GPS Receiver/ Transmitter TIME SWITCH, TYPE 1 MODEL AP21 TIME SWITCH, TYPE 1 WIRELESS MAGNETOMETER ASSEMBLY UNINTERRUPTIBLE POWER SUPPLY (UPS) ASSEMBLY REAL TIME ACTIVE POWER CONDITIONER (ITS) VEHICLE DETECTION SYSTEM - MICROWAVE - DIGITAL SIDE -FIRE (ITS) VEHICLE DETECTION SYSTEM - MICROWAVE - DIGITAL SIDE -FIRE DILEMMA ZONE PROTECTION SYSTEM (ITS) VEHICLE DETECTION SYSTEM - MICROWAVE - DIGITAL SIDE -FIRE (ITS) VEHICLE DETECTION SYSTEM - MICROWAVE - DIGITAL SIDE -FIRE MODEL CPR -2102 PAGER MODEL VDS240 (Complete, functional stop -bar system with a minimum of 3 pucks, single card, wireless equipment, and software as submitted for APL approval) MODEL 17000- UP -FL -W /BATT WITH REAL TIME ACTIVE POWER CONDITIONER AND AUTOMATIC TRANSFER SWITCH AND GENERATOR CONNECTION. MODEL 17000- UP- FL -W /0 BATT, WITH CABINET Model: SS125 (HD) WX- SS -H125 Model: SS 105 WX- SS -H105 Model SS200 SmartSensor Advance Model: SS125 (HD) WX- SS -H125 Model: SS105 WX- SS -Hl05 Packet Page -584- 4/23/2013 16.A.3. Packet Page -585- Bid Price Vendor $2,809.00 4 $1,650.00 16,32, 36 $4,987.00 16,32, 36 $750.00 16, 32, 36 $995.00 16,32, 36 $5,300.00 16,32, 36 $3,000.00 16,32, 36 $283.00 46 $539.00 46 $3,819.00 32 $7,450.00 31 $6,085.00 31 $5,948.00 39 $2,812.00 39 $6,145.00 47 $5,948.00 39 $2,812.00 39 Packet Page -586- 4/23/2013 16.A.3. 4/23/2013 16.A.3. Packet Page -587-