Agenda 04/23/2013 Item #10G4/23/2013 10.G.
EXECUTIVE SUMMARY
Recommendation that Board of County Commissioners request that staff prepare and
release an RFP for professional real estate services so the county shall have standing
contracts with both commercial and residential brokerage and property management
firms, to assist the county with the purchase, sale, lease and management of the county's
significant real estate holdings. The contracts shall be for a two year term. It is
recommended that 2 commercial and 2 residential brokerage /property management firms
shall be selected by the Board from among the applicants. The list of all applicants, to
include staffs recommendation of the top ten firms, shall be presented to the Board for
final selection and approval at the second public board meeting in June, 2013. Establishing
such contracts for the county's benefit is in line with the county's existing practice of
standing contracts with professionals such as engineers and appraisers, providing
assistance and supplementing staff initiatives without the need to hire additional full time
personnel. Nothing shall preclude the county from contracting with other real estate
brokerage /management firms should the need arise, i.e., the need for specialized knowledge
as to a specific project.
OBJECTIVE: That Board of County Commissioners request that staff prepare and release an
RFP for professional real estate services so the county shall have standing contracts with both
commercial and residential brokerage and property management firms, to assist the county with
the purchase, sale, lease and management of the county's significant real estate holdings. The
contracts shall be for a two year term. It is recommended that 2 commercial and 2 residential
brokerage /property management firms shall be selected by the board from among the applicants.
The list of all applicants, to include staff s recommendation of the top ten firms, shall be
presented to the board for final selection and approval at the second public board meeting in
June, 2013. Establishing such contracts for the county's benefit is in line with the county's
existing practice of standing contracts with professionals such as engineers and appraisers,
providing assistance and supplementing staff initiatives without the need to hire additional full
time personnel. Nothing shall preclude the county from contracting with other real estate
brokerage /management firms should the need arise, i.e,. the need for specialized knowledge as to
a specific project.
CONSIDERATIONS: The County has "shelf' contracts with professionals in a variety of
fields such as engineering and appraisal services, where staff has the ability to call upon these
professionals to assist with projects when the county's in -house professionals need assistance.
This arrangement allows the county to deal with variable demands on it's staff without the need
to hire additional FTEs. The professionals are called upon only when needed. Further, hiring
real estate professionals allows the county to have the benefit of broader market exposure which
will result in more competitive pricing in all real estate transactions.
FISCAL IMPACT: The cost of professional real estate brokerage services is commission
based. Since the transactions that these professionals would be called upon to help with would
involve an outside broker anyway, there is no additional cost to the county to enter into such
standing contracts. As to property management services, property management fees would be in
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4/23/2013 10.G.
lieu of the cost of hiring additional FTEs to provide such services, thereby reducing the county's
personnel costs since the county's fixed cost for such labor would be replaced by lower variable
costs. For example, the county hires landscaping contractors, rather than having a larger in-
house landscaping staff, for the same reasons.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises
no legal issues at this time, and requires majority support for direction. -JAK
RECOMMENDATION: That Board of County Commissioners request that staff prepare and
release an RFP for professional real estate services so the county shall have standing contracts
with both commercial and residential brokerage and property management firms, to assist the
county with the purchase, sale, lease and management of the county's significant real estate
holdings. The contracts shall be for a two year term. It is recommended that 2 commercial and 2
residential brokerage /property management firms shall be selected by the board from among the
applicants. The list of all applicants, to include staff's recommendation of the top ten firms, shall
be presented to the board for final selection and approval at the second public board meeting in
June, 2013. Establishing such contracts for the county's benefit is in line with the county's
existing practice of standing contracts with professionals such as engineers and appraisers,
providing assistance and supplementing staff initiatives without the need to hire additional full
time personnel. Nothing shall preclude the county from contracting with other real estate
brokerage /management firms should the need arise, i.e., need for specialized knowledge as to a
specific project.
PREPARED BY: Commissioner Georgia Hiller, Chair - District')
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4/23/2013 1 O.G.
COLLIER COUNTY
Board of County Commissioners
Item Number: 10.10.G.
Item Summary: Recommendation that Board of County Commissioners request that staff
prepare and release an RFP for professional real estate services so the county shall have
standing contracts with both commercial and residential brokerage and property management
firms, to assist the county with the purchase, sale, lease and management of the county's
significant real estate holdings. The contracts shall be for a two year term. It is recommended
that 2 commercial and 2 residential brokerage /property management firms shall be selected by
the Board from among the applicants. The list of all applicants, to include staff's
recommendation of the top ten firms, shall be presented to the Board for final selection and
approval at the second public board meeting in June, 2013. Establishing such contracts for the
county's benefit is in line with the county's existing practice of standing contracts with
professionals such as engineers and appraisers, providing assistance and supplementing staff
initiatives without the need to hire additional full time personnel. Nothing shall preclude the
county from contracting with other real estate brokerage /management firms should the need
arise, i.e., the need for specialized knowledge as to a specific project. (Commissioner Hiller)
Meeting Date: 4/23/2013
Prepared By
Name: BrockMaryJo
Title: Executive Secretary to County Manager, CMO
4/17/2013 12:02:02 PM
Submitted by
Title: Executive Secretary to County Manager, CMO
Name: BrockMaryJo
4/17/2013 12:02:03 PM
Approved By
Name: OchsLeo
Title: County Manager
Date: 4/17/2013 1:44:17 PM
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