Agenda 03/26/2013 Item #16F5Proposed Agenda Changes
Board of County Commissioners Meeting
March 26, 2013
Move Item 16F5 to Item 11D: Recommendation to establish a new position
classification and salary range assignment for County Commission staff members
and revised budget allocation format for the BCC Office. (Commissioner Henning's
request)
Move Item 11 A to Item 160: Recommendation to direct the County Manager, or his
designee, to give notice to formally initiate integration of the Orange Tree Utility Company
into the Collier County Water -Sewer District to provide water & sewer utilities to Orange
Tree Utility customers pursuant to the May 28, 1991, Agreement, as amended, between
Orange Tree Utility Company and Orangetree Associates and Board of County
Commissioners of Collier County (Board) with the objective of returning to the Board with
a proposed Utility System Integration Agreement. (Commissioner Hiller's request)
Withdraw Item 16A3: Recommendation to authorize release of the Excavation
Performance Bond in the amount of $1,000,000 to the Project Engineer or Developer's
designated agent for Arthrex at Ave Maria AR- 13095. (Staff's request)
Move Item 16A9 to Item 11 C: Recommendation to approve a work order in excess of the
Board's $200,000 spending threshold and authorize expenditure of $48,520 for McGee &
Associates to prepare 100% landscape design plans for the Immokalee Road/I -75
Interchange. (Commissioner Nance's request)
Continue Item 16Al2 to the Amil 9, 2013 BCC Meeting_ Recommendation to approve and
authorize the Chairwoman to execute a Promotional Fund Private Grant Agreement in the
amount of $500,000 for the County's artificial reef program, accept donated professional
services from Turrell, Hall and Associates Inc., and approve any necessary budget
amendments. (Staff's request)
Withdraw Item 16D4: Recommendation to approve one (1) release of lien for an Affordable
Housing Density Bonus Agreement for an affordable housing unit sold which is no longer
subject to the terms of the agreement. (County Attorney's request)
Move Item 17E to Item 913: Recommendation to adopt an ordinance that will establish
the position of Collier County Hearing Examiner. (Commissioner Coyle's request)
Proposed Agenda Changes
March 26, 2013
Page 2
Note:
Item 160 44-A: Signature page of the Second Amendment to Agreement was
inadvertently left out of printed agenda packet. Copies of the signature page have been
provided to Commission members.
Item 16A1: Withdraw clarification SC- 2003 -02, Storage Containers, attachment #4.
Staff will be coordinating this clarification with the ongoing broader review of storage
containers within all zoning districts. (Staff's Request)
Item 16C2: Folio number in executive summary corrected to read: David K. and
Cheryl L. Boot own the property located at 346 Cypress Way West, parcel number
00159480005.
Item 16D5: Correct document titled Modification to Subgrant Agreement to be
consistent with all other references in the item, by checking the following box:
® Change in Number of Accomplishments and/or Beneficiaries (Clerk's request)
Item 16F3: It is the intent for requirements to be the same in Category B and Category
C -2 grant applications. Therefore, the following additions have been made to the C -2
grant application.
1. Form 990 added to checklist of required items on p. 11 of application.
2. Financial statement to be reviewed or audited by a CPA added to checklist of
required items on p. 11 of application. (Staff's request)
Time Certain Items:
Item l OG to be heard at 11:00 a.m.
Item 13A to be heard at 2:00 p.m., immediately followed by Item 13B and IOD
3/26/2013 9:33 AM
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3/26/2013 16.F.5.
EXECUTIVE SUMMARY
Recommendation to establish a new position classification and salary range assignment for
County Commission staff members and a revised budget allocation format for the BCC
Office.
OBJECTIVE: To approve a position classification and salary range assignment for County Commission
employees and a revised budget allocation format for the BCC Office.
CONSIDERATIONS: At the _March 12, 2013 Board meeting, the County Commission provided final
direction to staff on the preferred option for reconfiguration of the Board Offices. At the same meeting,
the Board directed staff to make further revisions to the position classification and salary range
assignment proposed for the position of Executive Coordinator to the County Commissioner and to
develop a BCC Office budget allocation format that evenly divided annual personnel and operating
expenses by individual commission districts, as well as a separate budget allocation for shared office
expenses.
A copy of the proposed revised job description and salary range is attached in Exhibit A. County
Commissioner staff members will report directly to and serve at the pleasure of their respective
Commissioner as an at -will employee. These positions will be considered exempt from payment of
overtime and will require a signed non - disclosure agreement as a condition of continued employment.
These positions are not employees of the County Manager's Agency, and as such, are not regulated by or
subject to the practices, policies or procedures of the County Manager. However, Commission staff
members will receive the same comprehensive insurance benefits package as provided to other County
Manager employees and leave time shall accrue consistent with the leave policy of the County Manager's
Agency.
Collateral duties of the Office will be handled as follows:
Human Resources Department: New Commissioner staff on- boarding and orientation, assistance
with personnel and benefits matters including salary guidance, input of payroll modifications and
changes.
County Manager's Office: Budget preparation and management which includes preparation of
any budget amendments as authorized by individual Commissioners, procurement assistance,
time entry processing, visitor referrals and telecommunications support.
Exhibit B contains a draft of the reformatted BCC Office budget based on previous Board direction. It
essentially divides the budget into five equal cost centers plus an additional cost center for common office
expenses. Each Commissioner will have signature authority over their individual cost centers and as a
result will be responsible for authorizing their expenditures.
FISCAL IMPACT: As indicated above, separate cost centers for each Commissioner will be
established to account for each Commissioner's staffing expenses as well as unique operating
requirements. One general cost center will exist to account for common office expenses. Depending
upon Board direction, this new accounting structure can be set up in FY 13 or as part of the FY 14 budget
process.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is legally
sufficient, and requires majority vote for approval. -JAK
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3/26/2013 16. F.5.
GROWTH MANAGEMENT IWACT: There is no growth management impact associated with this
item.
RECOMMENDATION: That the Board approves the proposed position classification and associated
salary range and directs the County Manager to reformat the BCC Office budget as recommended
effective April 1, 2013.
PREPARED BY: Len Golden Price, ASD Administrator
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3/26/2013 16.F.5.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.F.16.F.5.
Item Summary: Recommendation to establish a new position classification and salary
range assignment for County Commission staff members and a revised budget allocation format
for the BCC Office. (Len Price, Administrative Services Administrator)
Meeting Date: 3/26/2013
Prepared By
Name: BrockMaryJo
Title: Executive Secretary to County Manager, CMO
3/20/2013 11:30:07 AM
Submitted by
Title: Executive Secretary to County Manager, CMO
Name: BrockMaryJo
3/20/2013 11:30:08 AM
Approved By
Name: IsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 3/20/2013 12:24:18 PM
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Exhibi 3/26/2013 161.5.
Pay Range: S5%M to 560,000 /year
FLSA Status: Exempt
COLLIER COUNTY, FLORIDA
CLASSIFICATION SPECIFICATION
CLASSIFICATION TITLE: EXECUTIVE COORDINATOR TO COMMISSIONER
PURPOSE OF CLASSIFICATION
The purpose of this highly responsible position is to provide complex and specialized administrative support to a
member of the County Commission in a variety of administrative and public relations matters. Incumbent serves as
the point of contact for the commissioner; receives and screens telephone calls, responds to inquiries, and assists
visitors with requests. The incumbent is responsible for maintaining the commissioner's calendar, attending
meetings, and conducting research and analysis.
Each Executive Coordinator is hired at the sole discretion of a Commissioner, serves at the pleasure of the
Commissioner, performs tasks as delegated by the Commissioner and works exclusively for the Commissioner. The
Commissioner serves as supervisor of the Executive Coordinator and is solely responsible for all supervisory
functions. Executive Coordinators to Commissioners are not regulated by or subject to the practices, policies or
procedures of the County Manager.
ESSENTIAL FUNCTIONS
T'he following duties are normal for this position. The omission of specific statements of the duties does not n
exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
Other duties may be required and assigned.
Provides written/verbal reports to Commissioners regarding significant issues and requests from the citizens of Collier
County; reviews reports and correspondence submitted to the Board of County Commissioners and determines/initiates
appropriate action/ response; presents possible solutions to challengestproblems. Exercises independent judgment
applying effective communication and problem solving skills.
Responds to queries from citizens in a professional, timely manner.
Promotes Collier County Government to individuals /organizations by demonstrating a positive attitude and high level
of customer service.
Monitors, coordinates, or conducts various projects as assigned; discusses projects with parties involved; gathers
proposals and provides recommendations; tracks status and costs of projects.
Compiles or monitors administrative and/or statistical data pertaining to County operations, projects, and programs;
analyzes data and identifies trends; summarizes data and prepares reports.
Assists with the preparation and monitoring of the Commissioner's operational budget, including review of
expenditures to ensure compliance with approved budget
Prepares or completes various forms, reports, correspondence, presentation materials, spreadsheets, newsletters, or
other documents. Researches and prepares written material on behalf of the assigned Commissioner.
Receives various forms, reports, correspondence, operational reports, statistical data, proposals, laws, statutes, codes,
ordinances, policies procedures, manuals, reference materials, or other documentation; reviews, completes, processes,
forwards or retains as appropriate.
C DMGMAXWUS, INC. Page 1 Last Revised: March 2013
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3/26/2013 16.F.5.
Collier, County, Florida • Executive .Aide to the BCC 10013
Operates a personal computer, general office equipment, or other equipment as necessary to complete essential
functions, to include the use of word processing, spreadsheet, database, presentation, desktop publishing, e-mail,
Internet, or other computer programs.
Communicates with County officials, other departments, employees, government agencies, local businesses,
community organizations, the public, outside agencies, and other individuals as needed to coordinate work activities,
review status of work, exchange information, resolve problems, or give/receive advice/direction.
Attends meetings, serves on committees, and makes presentations as needed.
Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new trends
and advances in the profession; reads professional literature; attends workshops and training sessions as appropriate.
ADDITIONAL FUNCTIONS
Performs general/clerical tasks, which may include answering telephone calls, greeting visitors, making copies,
sending/receiving faxes, filing documentation, or processing incoming/outgoing mail.
Provides assistance to other employees or departments as needed.
Performs other related duties as required.
MINIMUM QUALIFICATIONS
Associate's degree in Business, Public Administration, Public Relations or a related field; and five years of
progressively responsible experience performing executive secretarial work; or any equivalent combination of
education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Fingerprinting required.
PERFORMANCE APTITUDES
Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria.
Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to
identify and select alternatives.
Human interaction: Requires the ability to apply principles of persuasion and/or influence over others in coordinating
activities of a project, program, or designated area of responsibility.
Eauioment, Machinery, Toots. and Materials Utilization: Requires the ability to operate, maneuver and/or control
the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data
and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to
calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may
include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes,
weights, and measures.
® DMG- MAXIMUS, INC. Page 2 Last Revised: March 2013
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3/26/2013 16. F.5.
Collier, County, Florida • Executive Aide to the BCC 10013
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Functional Reasonine: Requires the ability to apply principles of influence systems, such as motivation, incentive,
and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and
techniques to resolve problems.
Situational Reasonine: Requires the ability to exercise judgment, decisiveness and creativity in situations involving
the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly
measurable or verifiable.
Leadership:
Customer Service:
Financial Accountability:
ADA COMPLIANCE
Physical AM ty: Tasks require the ability to exert light physical effort in sedentary to light work, but which may
involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5 -10 pounds). Tasks
may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require the ability to perceive and discriminate visual cues or signals. Some
tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental
conditions.
Collier County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County
will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and
current employees to discuss potential accommodations with the employer.
C DMG -NL4X MUS, INC. Page 3 Last Revised: March 2013
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