Agenda 03/26/2013 Item #16E53/26/2013 16.E.5.
EXECUTIVE SUMMARY
Recommendation to approve and authorize the acceptance of a Volunteer Fire Assistance Grant
Award in the amount of $1,260 to purchase Class. A Foam for the Isles of Capri Fire Rescue District
and authorize all necessary budget amendments (local match $1,260).
OBJECTIVE: To receive approval from the Board of County Commissioners to accept the
Volunteer Fire Assistance Grant Award to purchase Class A Foam for the Isles of Capri Fire
Rescue District.
CONSIDERATIONS: On January 8, 2013, Item 16 E. 6, the Board of County Commissioners
approved the submittal of a Volunteer Fire Assistance 50150 Grant Application to the Florida
Forest Service. The full amount of the grant application was awarded in the amount of $1,260.
The Isles of Capri Fire Rescue District has sufficient funding in Reserve for Contingencies to
cover the required local match in the amount of $1,260. This 50150 grant will enable the Isles of
Capri Fire Rescue District to increase its fire suppression capabilities during the upcoming brush
fire season. During this period of budget constraints, obtaining Class A Foam through grant
resources economically increases the Isles of Capri Fire Rescue District's fire protection power.
Collier County has one year from the date of the grant award to expend grant funds. Florida Fire
Service does not require an agreement or other written confirmation of grant acceptance. As
such, the Chairwoman's signature is not required for the acceptance or expenditure of this grant.
Instead, a Certificate of Expenditure must be filed with the Florida Fire Service along with a
Proof of Purchase Package after the foam is purchased. This item will authorize the Fire Chief
of Isles of Capri Fire Rescue District to sign the Certificate of Expenditure.
FISCAL IMPACT: The total cost of the Class A Foam is $2,520. This is a 50150 matching grant
split between the Florida Forest Service and the Isles of Capri Fire Rescue District with each
providing 50% of the costs or $1,260. The District's cost share will be provided from Isles of
Capri Fire Rescue District Fund 144. Budget amendments are necessary to recognize grant
funds in Fund 713, Bureau of Emergency Services Grants and to transfer matching funds from
Fund 144 to Fund 714, Bureau of Emergency Services Grant Match in Project 33282.
LEGAL CONSIDERATIONS: The Certificate of Expenditure is used by the Florida Forest Service to
validate expenditure and is not a contractual or otherwise binding document. This item is legally
sufficient and requires a majority vote for approval. -JBW
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact resulting from
this action.
RECOMMENDATION: To approve and authorize the acceptance of the Volunteer Fire
Assistance Grant Award for the purchase of Class A Foam, authorize the Chief of the Isles of
Capri Fire Rescue District to sign and file the Certificate of Expenditure with the Proof of
Purchase Package, and approve all necessary budget amendments.
PREPARED BY: Alan McLaughlin, Fire Chief, Isles of Capri Fire Rescue District
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3/26/2013 16.E.5.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.S.
Item Summary: Recommendation to approve and authorize the acceptance of a
Volunteer Fire Assistance Grant Award in the amount of $1,260 to purchase Class A Foam for
the Isles of Capri Fire Rescue District and authorize all necessary budget amendments (local
match $1,260).
Meeting Date: 3/26/2013
Prepared By
Name: SheaBarbara
Title: Administrative Assistant,Isle of Capri Fire Contro
3/11/2013 9:07:18 AM
Submitted by
Title: Fire Chief,Ochopee Fire Control District
Name: McLaughlinAlan
3/11/2013 9:07:19 AM
Approved By
Name: pochopinpat
Title: Administrative Assistant,Facilities Management
Date: 3/11/2013 9:48:14 AM
Name: SummersDan
Title: Director - Bureau of Emergency Services,
Date: 3/11/2013 2:59:06 PM
Name: Joshua Thomas
Title: Grants Support Specialist,
Date: 3/11/2013 3:08:19 PM
Name: PriceLen
Title: Administrator, Administrative Services
^� Date: 3/13/2013 8:36:08 AM
Packet Page -947-
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 3/15/2013 11:40:03 AM
Name: GreenwaldRandy
Title: Management/Budget Analyst,Office of Management & B
Date: 3/15/2013 2:51:15 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 3/15/2013 3:04:08 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 3/18/2013 9:53:05 AM
Name: OchsLeo
Title: County Manager
Date: 3/18/2013 11:52:54 AM
Packet Page -948-
3/26/2013 16.E.5.
V 03- 06 -'13 10:48 FROM-
FLORIDA ,DEPARTMENT OF
AGRICULTURE AND CONSUMER
SERVICES
FLORIDA FOREST
SERVICE
FOREST PROTECTION
BUREAU
T -243
3/26/2013 16.E.5.
FAX COVER PAGE
PAGE 1 OF A 2 PAGE TRANSMISSION
TO: Volunteer Fire Assistance Grant Recipient
FROM: Matt Weinell, Fire Resource Manager
PHONE: 850/488 -6271 Fax: 850/4884445
Attached you will find a list of approved items for purchase through the VFA Grant program, The
"A.MO UNTAPPROVED " column lists the amount that was approved to spend, the column marked "FED
COST SHARE (50/) " is the total possible amount to be reimbursed.
The recipient can spend up to the approved amount, but will only get reimbursed for half of that amount,
Please remember to provide the complete Proof -of- ,Purchase package (ex, copy of check, invoice with
zero balance) for approved items to be reimbursed. Invoices must be stamped paid and indicate a check
number.
Send Proof-of-Purchase package with Certificate of Expenditure to our office for reimbursement:
VFA Grants Room 159
Florida Forest Service
3125 Conner 131+vd,
Tallahassee, FL 32399 -1650
The Certificate of Expenditure must be signed and notarized and returned with the proof -of.
Purchase package. Copies of the Certificate of Expenditure can be found on our website at:
httn : / /www.fl- dofcom/wilditre/vfd grants htnil . Please remember that the sooner the proof -of-
purehase package is returned, the sooner we can reimburse the 50% match.
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3/26/2013 16.E.5.
Florida Department of Agriculture and Consumer Services
Florida Forest Service
ADAM H. PUMAM
COMMISSIONER CERTIFICATE OF EXPENDITURE
This will certify that all funds received by:
(Name of Entity)
under the Year 20 13 Volunteer Fire Assistance Federal Cost -share program were
spent in accordance with the Grant application, as amended, and as approved by the
Florida Department of Agriculture and Consumer Services, Division of Forestry.
This I attest, under penalties of perjury:
ALAN M,0 Lmu (H L.-W FIRE bl l -:F
(Printed Name)
(Title)
(Signature)
STATE OF FLORIDA
COUNTY OF
Sworn before me on this
whom I personally know.
NOTARY PUBLIC (Seal)
DACE -14485 REV. 3106
day of
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, 20
personally appeared before me,