Agenda 03/26/2013 Item #10D3/26/2013 10.D.
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners direct staff to meet with the
Clerk of Courts to develop an action plan for coordinated financial reporting in accordance
with Generally Accepted Principles of Accounting (GAAP) and rules as promulgated by
accounting Standards Boards. Further that staff together with the Clerk, work to eliminate
or reduce as much as practicable duplicate financial functions. This will facilitate efficient
monthly review and comparison by operations management personnel, and provide usable
information to the Board.
OBJECTIVE: Recommendation that the Board of County Commissioners direct staff to meet
with the Clerk of Courts to develop an action plan for coordinated financial reporting in
accordance with Generally Accepted Principles of Accounting (GAAP) and rules as promulgated
by accounting Standards Boards. Further that staff together with the Clerk, work to eliminate or
reduce as much as practicable duplicate financial functions. This will facilitate efficient monthly
review and comparison by operations management personnel, and provide usable information to
the Board.
CONSIDERATIONS: County staff produces numerous financial reports. Some of these reports
follow GAAP others clearly do not. There is often inconsistency in financial reporting between
divisions, departments, and agencies such as the CRA's and the Airport Authority. In addition,
there is a lack of consistency in reporting and allocating administrative overhead.
The Clerk of Courts is by law the accountant to the Board of County Commissioners. In addition
the Clerk of Courts is required to annually produce the Comprehensive Annual Financial Report
(CAFR) for Collier County. This report includes a financial audit of the County as a whole and,
for each agency, an audit of its financial accounts and records. These reports are prepared in
accord with rules adopted by the Auditor General, GAAP, and the Government Accountability
Standards Board, all of which are intended to safeguard the public's assets.
Two related, but distinct issues exist. The first relates to potential inefficient duplication of effort
by the Clerk and County Staff, the second relates to inconsistency in reporting between different
divisions, departments, and agencies.
The Board of County Commissioners is charged with the responsibility for safeguarding the
public's assets, insuring that public funds are disbursed wisely and efficiently, and engage in
short and long term financial planning for the benefit of citizens. In order to carry out these
functions the Board should have accurate, consistent and uniformly reported financial
information from all County divisions, departments, agencies, and business units.
FISCAL IMPACT• TBD
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no
legal issue at this time, and requires majority support for approval. -JAK
GROWTH MANAGEMENT IMPACT: TBD
RECOMMENDATION: That staff and the Clerk present specific proposals to the Board of
County Commissioners in accord with the objectives of this summary at a future workshop to be
scheduled.
PREPARED BY: Jim Flanagan for County Commissioner Tim Nance
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COLLIER COUNTY
Board of County Commissioners
Item Number: 10.10.D.
3/26/2013 10.D.
Item Summary: Recommendation that the Board of County Commissioners direct staff to
meet with the Clerk of Courts to develop an action plan for coordinated financial reporting in
accordance with Generally Accepted Principles of Accounting (GAAP) and rules as promulgated
by accounting Standards Boards. Further that staff together with the Clerk, work to eliminate or
reduce as much as practicable duplicate financial functions. This will facilitate efficient monthly
review and comparison by operations management personnel, and provide usable information
to the Board. (Commissioner Nance)
Meeting Date: 3/26/2013
Prepared By
Name: FlanaganJim
Title: VALUE MISSING
3/19/2013 8:12:47 PM
Submitted by
Title: VALUE MISSING
Name: FlanaganJim
3/19/2013 8:12:49 PM
Approved By
Name: PriceLen
Title: Administrator, Administrative Services
Date: 3/20/2013 1:17:54 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 3/20/2013 1:41:51 PM
Name: IsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
/�. Date: 3/20/2013 2:23:44 PM
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Name: KlatzkowJeff
Title: County Attorney
Date: 3/20/2013 2:26:55 PM
Name: IsacksonMark
3/26/2013 10. D.
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 3/20/2013 2:42:17 PM
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