Agenda 02/26/2013 Item #16F1 Proposed Agenda Changes
Board of County Commissioners Meeting
February 26,2013
Withdraw Item 6A: Public petition request from Richard Van Deelen requesting that the Board give
direction for an analysis of a Municipal Services Benefit Unit(MSBU) for the La Peninsula Condominium
residents to replace the Sea Wall. (Petitioner's request)
Continue Item 6B to the March 12,2013 BCC Meeting: Public Petition request from Randall J.Cohen
regarding practices and procedures. (Petitioner's request)
Withdraw Item 10A: Appointment of member to the Collier County Planning Commission.
(Commissioner Hiller's request)
Continue Item 16A10 to the March 12,2013 BCC Meeting: Recommendation to approve Change Order
No.5 to Contract#09-5278 in the amount of$350,000 and for an additional 413 days(Phase I)with Stanley
Consultants,Inc.,for Design&Related Services for the Intersection Capacity Improvements to the US 41
and SR/CR 951 Intersection and Resurfacing,Restoration and Rehabilitation(3R) roadway improvements to
SR 951; project#60116. (Staff's request)
Continue Item 16F1 to the March 12, 2013 BCC
Meeting: Recommendation to authorize
amendment #2 for contract 09-5174 Management of
Pelican Bay Services to Dorrill Management Group to
increase the number of hours per month, fees and the
contract period to Dorrill Management Group and
extend the term for additional two (2) year term; and
authorize the Chairwoman to approve the
amendment. (Staff's request)
Move Item 16G2 to Item 14A1: Recommendation to direct the Airport Director to bring back in March a
plan to reduce or eliminate the Annual Fund transfer and to pay back the County loan. (Commissioner
Coyle's request)
Add On Item 16J4: To obtain Board approval for disbursements for the period of February 14,2013
through February 20,2013 and for submission into the official records of the Board. (Clerk of Courts
Finance Department)
Note:
2/26/2013 16.F.1.
EXECUTIVE SUMMARY
Recommendation to authorize amendment #2 for contract 09 -5174 Management
of Pelican Bay Services to Dorrill Management Group to increase the number of
hours per month, fees and the contract period to Dorrill Management Group and
extend the term for additional two (2) year term; and authorize the Chairwoman to
approve the amendment.
OBJECTIVE: To provide additional services to the Clam Pass Emergency dredging
project and a continuity of services for the management of the Pelican Bay community.
CONSIDERATIONS: The Board of County Commissioners approved contract 09 -5174
Management of Pelican Bay Services to Dorrill Management Group on June 23, 2009
(Agenda Item 16F7) after receipt and review of four (4) proposals. The Pelican Bay
Services Division Advisory Board recommended Dorrill Management Group by a
unanimous vote. The contract term was an initial one (1) year period with three (3)
additional one (1) year renewal periods with an expiration date of June 23, 2013. On
September 14, 2010 (Agenda Item 16F5), the Board approved an increase in the total
number of hours due to the expanded day -to -day role of the Administrator required to
respond to an increased number of committees functioning under the Advisory Board.
The current contract overview is as follows:
Note: Three (3) change orders have been approved by the Board during this period of time to "not
exceed" $15,000 for additional field work related to projects. Two of the change orders related to
berm restoration project oversight in year 3; the third change order was for Clam Pass emergency
project oversight in year 4. Total dollar amounts have been rounded and may not be exact.
On December 11, 2012, the Board of County Commissioners authorized and
reassigned to the Pelican Bay Services Division the responsibility for all matters
concerning the Clam Pass Natural Resource Protection Area. In recognition of the
reassignment of responsibilities, the Pelican Bay Services Division Advisory Board
voted unanimously on January 21, 2013, to add an additional sixteen (16) hours per
month to the Management agreement for the additional responsibilities of the Clam
Pass Emergency Dredging Project and the coordination of updates to the Clam Pass
Management Plan and Permit. Staff recommends that this added service responsibility
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Monthly /
TOTAL Annual
Contract
Date `
Annual Hours
Cost (without
Hourly Rate
Period
Included and
Billed
field work *)
Year 1
6/23/09 — 6/22/10
26/208
$42,300
$203.37
(discount
provided
Year 2
6/23/2010 — 6/22/11
26/312
56,400
180.77
Year 3
6/23/2011 — 6/23/12
51 /612
75,360
123.14
Year 4
6/23/2012 — 6/23/13
51/612
75,360
123.14
Note: Three (3) change orders have been approved by the Board during this period of time to "not
exceed" $15,000 for additional field work related to projects. Two of the change orders related to
berm restoration project oversight in year 3; the third change order was for Clam Pass emergency
project oversight in year 4. Total dollar amounts have been rounded and may not be exact.
On December 11, 2012, the Board of County Commissioners authorized and
reassigned to the Pelican Bay Services Division the responsibility for all matters
concerning the Clam Pass Natural Resource Protection Area. In recognition of the
reassignment of responsibilities, the Pelican Bay Services Division Advisory Board
voted unanimously on January 21, 2013, to add an additional sixteen (16) hours per
month to the Management agreement for the additional responsibilities of the Clam
Pass Emergency Dredging Project and the coordination of updates to the Clam Pass
Management Plan and Permit. Staff recommends that this added service responsibility
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2/26/2013 16. F.1.
and increased number of hours be effective February 1, 2013, along with a seven (7)
day extension through June 30, 2013.
Concurrently, the Pelican Bay Services Division Board voted unanimously to request
that the Board extends contract 09 -5174 Management of Pelican Bay Services to Dorrill
Management Group through June 30, 2015, per the Purchasing Policy [Contract
Administration XV D] as they believe it is in the County's best interest for continuity and
oversight.
The action on this agenda item would result in the following:
Note: Three (3) change orders have been approved by the Board during this period of time to "not
exceed" $15,000 for additional field work related to projects. Two of the change orders related to
berm restoration project oversight in year 3; the third change order was for Clam Pass emergency
project oversight in year 4. Total dollar amounts have been rounded and may not be exact.
In summary, if approved, this contract amendment will result in:
1. Increases in additional monthly hours served by Dorrill Management Group
commencing on 2/1/13 (from 51 to 67);
2. Extends contract 09 -5174 Management of Pelican Bay Services to Dorrill
Management Group for an additional term through 6/30/2015; and
3. Updates contract adding tasks and project management rates, and updates other
miscellaneous contract items reviewed and approved by the County Attorney's
staff.
FISCAL IMPACT: Services are paid from and sufficient funding exists for this contract
within the Pelican Bay Services Fund (109). The additional FY13 management fee is
$11,821; the annual contract management fee for years five (5) and six (6) is
approximately $99,000.
GROWTH MANAGEMENT IMPACT: There are no growth management implications
with this executive summary.
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Monthly or
TOTAL Monthly
Contract
Date
Annual Hours
or Annual Cost
Hourly Rate
Period
Included and
(without field
Billed
work*
Year 1
6/23/09 — 6/22/10
26 / 208 (discount
$3,525 / $42,300
$203.37
provided)
Year 2
6/23/10 — 6/22/11
26/312
4,700 /56,400
180.77
Year 3
6/23/11 — 6/22/12
51/612
6,280 / 75,360
123.14
Year 4
6/23/212 — 6/30/13
51/357
6,280 / 43,960
123.14
through
1/31/13
Year 4 from
6/23/12 — 6/30/13
67/335
8,250 / 41,251
123.14
2/1/13 to
6/30/13
Year 5
7/1/13 — 6/30/14
67/804
8,250 / 99,005
123.14
Year 6
1 7/1/14 — 6/30/15
1 67/804
8,250 / 99,005
123.14
Note: Three (3) change orders have been approved by the Board during this period of time to "not
exceed" $15,000 for additional field work related to projects. Two of the change orders related to
berm restoration project oversight in year 3; the third change order was for Clam Pass emergency
project oversight in year 4. Total dollar amounts have been rounded and may not be exact.
In summary, if approved, this contract amendment will result in:
1. Increases in additional monthly hours served by Dorrill Management Group
commencing on 2/1/13 (from 51 to 67);
2. Extends contract 09 -5174 Management of Pelican Bay Services to Dorrill
Management Group for an additional term through 6/30/2015; and
3. Updates contract adding tasks and project management rates, and updates other
miscellaneous contract items reviewed and approved by the County Attorney's
staff.
FISCAL IMPACT: Services are paid from and sufficient funding exists for this contract
within the Pelican Bay Services Fund (109). The additional FY13 management fee is
$11,821; the annual contract management fee for years five (5) and six (6) is
approximately $99,000.
GROWTH MANAGEMENT IMPACT: There are no growth management implications
with this executive summary.
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2/26/2013 16.F.1.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the
County Attorney's Office, is legally sufficient for Board action and only requires a
majority vote for approval —SRT.
RECOMMENDATION: That the Board authorizes amendment #2 for contract 09 -5174
Management of Pelican Bay Services to Dorrill Management Group to increase the
number of hours per month, fees and the contract period to Dorrill Management Group
and extend the term for an additional term through June 30, 2015; and authorizes the
Chairwoman to execute the County Attorney approved amendment.
Prepared by: W. Neil Dorrill
Approved by: Leo Ochs, County Manager
Attachments:
• Current Contract 09 -517 Management of Pelican Bay Services with Dorrill
Management Group
• Contract Amendment #1
• Contract Amendment #2
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2/26/2013 16. F.1.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.F.16.F.1.
Item Summary: Recommendation to authorize amendment #2 for contract 09 -5174
Management of Pelican Bay Services to Dorrill Management Group to increase the number of
hours per month, fees and the contract period to Dorrill Management Group and extend the
term for additional two (2) year term; and authorize the Chairwoman to approve the
amendment.
Meeting Date: 2/26/2013
Prepared By
Name: BrockMaryJo
Title: Executive Secretary to County Manager, CMO
2/4/2013 9:05:22 AM
Submitted by
Title: Executive Secretary to County Manager, CMO
Name: BrockMaryJo
2/4/2013 9:05:24 AM
Approved By
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 2/8/2013 12:38:41 PM
Name: TeachScott
Title: Deputy County Attomey,County Attorney
Date: 2/13/2013 2:49:54 PM
Name: CarnellSteve
Title: Director - Purchasing/General Services,Purchasing
Date: 2/13/2013 2:51:17 PM
Name: KlatzkowJeff
Title: County Attorney
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Date: 2/13/2013 2:54:39 PM
Name: OchsLeo
Title: County Manager
Date: 2/19/2013 5:26:44 PM
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2/26/2013 16. F.1.
2/26/2013 16.F.1.
AGREE MENT09 -5174
for
Management Services for Pelican Bay Services
THIS AGREEMENT, made and entered into on this 23rd day of June, 2009, by and between
Dorrill Management, authorized to do busine,-,s in the State of Florida, whose business
address is 5672 Strand Ct. Suite 1, Naples Florida 34110, hereinafter called the "Consultant"
and Collier County, a political subdivision of tl Le State of Florida, Collier County, Naples,
hereinafter called the "County ":
WITNES35ETH:
1. COMMENCEMENT. The Consultant shall commence the work upon execution of this
agreement. The contract shall be for a peri id of (12) months. Additionally, by mutual
agreement and funding availability, the coil tract may be renewed for three (3) terms of
twelve (12) months each. In no event, including renewal options, shall the contract
exceed four (4) years. The County shall ;ive the Consultant written notice of the
County's intention to extend the Agreemen: term not less than ten (10) days prior to the
end of the Agreement term then in effect.
2. STATEMENT OF WORK. The Consultant shall provide Management Services in
accordance with the terms and conditioi s of RFP #09 -5174 and the Consultant's
proposal referred to herein and made m integral part of this agreement. This
Agreement contains the entire unders : anding between the parties and any
modifications to this Agreement shall be mutually agreed upon in writing by the
Consultant and the County Contract Manager or his designee, in compliance with the
County Purchasing Policy and Administnitive Procedures in effect at the time such
services are authorized.
3. THE CONTRACT SUM. The County shall pay the Consultant for the performance of
the Agreement the sum of ($42,300.00) (forty two thousand three hundred dollars) for .
the period of time commencing on July 1, 2009 and ending on June 30, 2010, payable at
the rate of (three thousand five hundred thirty three dollars) ($3,533) per month, subject
to Change orders as approved in advance 1: y the County. This price shall be fixed and
firm for the first year duration but will incr,:!ase to ($56, 400.00) (fifty six thousand four
hundred dollars) for subsequent years of th4: contract and any approved travel expenses
shall be paid at actual costs with no markup for any travel outside of Lee and Collier
County. Payment will be made upon receipt: of a proper invoice and in compliance with
Section 218.70, Fla. Stats., otherwise known as the "Local Government Prompt Payment
Act ".
Paor 1 of Q
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v
2/26/2013 16.F.1.
TRAVEL AND REIMBURSABLE EXPENSE 3
Travel expenses shall be reimbursed as per Section 112.061 Fla. Stats.
Reimbursements shall be at the following rate s:
Mileage
$0.445 : er mile
Breakfast
$6.00
Lunch
$11.00
Dinner
$19.00
Airfare
Actual ticket cost limited to
tourist ► ►r coach class fare
Rental car
Actual rental cost limited to
compac : or standard -size
vehicle:;
Lodging
Actual ,::ost of lodging at single
occupw ' _cy rate with a cap of no
more tr an $150.00 per night
Parking
Actual c ost of parkin
Taxi or Airport
Actual cost of either taxi or
Limousine
airport :. irnousine
Reimbursable items other than travel expenses shall be limited to the following:
telephone long - distance charges, fax char ;es, photocopying charges and postage.
Reimbursable items will be paid only aEer Consultant has provided all receipts.
Consultant shall be responsible for all other costs and expenses associated with activities
and solicitations undertaken pursuant to this .:kgreement.
4. SALES TAX. Consultant shall pay all si:les, consumer, use and other similar taxes
associated with the Work or portions :hereof, which are applicable during *the
performance of the Work.
5. NOTICES. All notices from the County to the Consultant shall be deemed duly served
if mailed or faxed to the Consultant at the following Address:
Dorrill Manageme::it Group, Inc.
5672 Strand C, t. Suite 1
Naples, Floric;'a 34110
Telephone: 23S.-592-9115
Attn: William N. Dorrill
Fax: 239 -59,': -4122
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All Notices from the Consultant to the Cou i Ay shall be deemed duly ser .
faxed to the County to:
Collier County Government Center
Purchasing Department - Purchasing Building
3301 Tamiami ' Frail, East
Naples, Florida 34112
Attention: Steve Carnell, R irchasing/ GS Director
Telephone: 23 : )- 252 -8371
Facsimile: 23S'-252-6584
2/26/2013 16.F.1.
The Consultant and the County may chap .ge the above mailing address at any time
upon giving the other party written notifica ion. All notices under this Agreement must
be in writing.
6. NO PARTNERSHIP. Nothing herein conta fined shall create or be construed as creating
a partnership between the County and the i '- onsultant or to constitute the Consultant as
an agent of the County.
7. PERMITS: LICENSES: TAXES. In comp'.1ance with Section 218.80, F.S., all permits
necessary for the prosecution of the Work sl all be obtained by the Consultant. Payment
for all such permits issued by the County.,, hall be processed internally by the County.
All non - County permits necessary for the prosecution of the Work shall be procured
and paid for by the Consultant. The Cor.sultant shall also be solely responsible for
payment of any and all taxes levied on the Consultant. In addition, the Consultant shall
comply with all rules, regulations and laws :if Collier County, the State of Florida, or the
U. S. Government now in force or hereafter adopted. The Consultant agrees to comply
with all laws governing the responsibiliq of an employer with respect to persons
employed by the Consultant.
8. NO IMPROPER USE. The Consultant will not use, nor suffer or permit any person to
use in any manner whatsoever, County facil .ties for any improper, immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of a:1y governmental rule or regulation now in
effect or hereafter enacted or adopted. In tlie event of such violation by the Consultant
or if the County or its authorized representative shall deem any conduct on the part of
the Consultant to be objectionable or improper, the County shall have the right to
suspend the contract of the Consultant. Should the Consultant fail to correct any such
violation, conduct, or practice to the satisfa,. tion of the County within twenty -four (24)
hours after receiving notice of such violation, conduct, or practice, such suspension to
continue until the violation is cured. The Cc::tsultant further agrees not to commence
operation during the suspension period uxitil the violation has been corrected to the
satisfaction of the County.
9. TERMINATION. Should the Consultani be found to have failed to perform his
services in a manner satisfactory to the Cou 1ty as per this Agreement, the County may
terminate said agreement immediately for c. Luse; further the County may terminate this
Agreement for convenience with a thirty (30) day written notice. The County shall be
sole judge of non - performance.
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2/26/2013 16.F.1.
10. NO DISCRIMINATION. The Consultant agrees that there shall be no discrimination
as to race, sex, color, creed or national origi:i.
11. INSURANCE. The Consultant shall provicle insurance as follows:
A. Commercial General Liability: Coverige shall have minimum limits of $1,000,000
Per Occurrence, Combined Single Lb: -dt for Bodily Injury Liability and Property
Damage Liability. This shall include Premises and Operations; Independent
Consultants; Products and Completed Operations and Contractual Liability.
B. Business Auto Liability: Coverage c :tall have minimum limits of $1,000,000 Per
Occurrence, Combined Single Limit for Bodily Injury Liability and Property
Damage Liability. This shall include: Owned Vehicles, Hired and Non -Owned
Vehicles and Employee Non- Ownersh::p.
C. Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applical:le state and federal laws.
• The coverage must include Employer, Liability with a minimum limit of $500,000
for each accident.
D. Professional Liability: Coverage shall lave a minimum limit of $1,000,000
Special Requirements: Collier County shall be listed as the Certificate Holder and
included as an Additional Insured on the Comprehensive General Liability
Policy.
Current, valid insurance policies meeling the requirement herein identified shall
be maintained by Consultant during the duration of this Agreement. Renewal
certificates shall be sent to the County airty (30) days prior to any expiration date.
There shall be a thirty (30) day nc tification to the County in the event of
cancellation or modification of any stil elated insurance coverage.
Consultant shall insure that all subcontractors comply with the same insurance
requirements that he is required to :meet. The same Consultant shall provide
County with certificates of insurance n: eeting the required insurance provisions.
12. INDEMNIFICATION. To the maximmii extent permitted by Florida law, the
Consultant shall indemnify and hold h;:.rmless Collier County, its officers and
employees from any and all liabilities, dar cages, losses and costs, including, but not
limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the
negligence, recklessness, or intentionally wr )ngful conduct of the Consultant or anyone
employed or utilized by the Consultant in the performance of this Agreement. This
indemnification obligation shall not be const med to negate, abridge or reduce any other
rights or remedies which otherwise may be :available to an indemnified party or person
described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of
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Collier County. 2/26/2013 161.1.
13. CONTRACT ADMINISTRATION. ThE Agreement shall be administered on behalf
of the County by Pelican Bay Managemen Services Division.
14. CONFLICT OF INTEREST: Consultant r, !presents that it presently has no interest and
shall acquire no interest, nor give the appearance of conflict of interest either direct or
indirect, which would conflict in any man i ter with the performance of services required
hereunder. Consultant further represents hat no persons having any such interest shall
be employed to perform those services.
15. COMPONENT PARTS OF THIS CONTI .ACT. This Contract consists of the attached
component parts, all of which are as fully a part of the contract as if herein set out
verbatim: Consultant's Proposal, Insuran:,e Certificate, RFP #09 -5174, Exhibit A Scope
of Services and Addendum/ Addenda.
16. SUBTECT TO APPROPRIATION. It is further understood and agreed by and
between the parties herein that this agreE ment is subject to appropriation by the Board
of County Commissioners.
17. PROHIBITION OF GIFTS TO COL NTY EMPLOYEES. No organization or
individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any Cc unty employee, as set forth in Chapter 112,
Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004 -05, and County
Administrative Procedure 5311. Violatio 1 of this provision may result in one or more
of the following consequences: a. Proh!bition by the individual, firm, and /or any
employee of the firm from contact with C:-ounty staff for a specified period of time; b.
Prohibition by the individual and /or finrn from doing business with the County for a
specified period of time, including but r .ot limited to: submitting bids, RFP, and /or
quotes; and, c. immediate termination of any contract held by the individual and /or
firm for cause.
18. IMMIGRATION LAW COMPLLANCE. B:,, executing and entering into this agreement,
the Consultant is formally acknowledgin,x without exception or stipulation that it is
fully responsible for complying with the provisions of the Immigration Reform and
Control Act of 1986 as located at 8 U.S.C. '1324, et seq. and regulations relating thereto,
as either may be amended. Failure by the Consultant to comply with the laws
referenced herein shall constitute a breach :)f this agreement and the County shall have
the discretion to unilaterally terminate this agreement immediately.
19. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful proposer extending the pricing, terms and
conditions of this solicitation or resultant cc: ntract to other governmental entities at the
discretion of the successful proposer.
20. AGREEMENT TERMS. If any portion of t'iis Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in pa::t, the remaining portion of this Agreement
shall remain in effect.
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21. ADDITIONAL ITEMS /SERVICES. Additicnal items and /or services mz_ 2/26/2013 161.1.
this contract upon satisfactory negotiation of price by the Contract Manager and
Consultant.
22. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted
by this Agreement to resolve disputes Ietween the parties, the parties shall make a
good faith effort to resolve any such disF rtes by negotiation. The negotiation shall be
attended by representatives of Consultant with full decision - making authority and by
County's staff person who would make the presentation of any settlement reached
during negotiations to County for approval. Failing resolution, and prior to the
commencement of depositions in any litigation between the parties arising out of this
Agreement, the parties shall attempt to r solve the dispute through Mediation before
an agreed -upon Circuit Court Mediat(:T certified by the State of Florida. The
mediation shall be attended by representatives of Consultant with full decision -
making authority and by County's staff I)erson who would make the presentation of
any settlement reached at mediation to ,' --ounty's board for approval. Should either
party fail to submit to mediation as required hereunder, the other party may obtain a
court order requiring mediation under se,. .-tion 44.102, Fla. Stat.
Any suit or action brought by either pav y to this Agreement against the other party
relating to or arising out of this Agreeme it must be brought in the appropriate federal
or state courts in Collier County, Florida, which courts have sole and exclusive
jurisdiction on all such matters.
23. KEY PERSONNEL/PROTECT STAFFING; The proposex's personnel and management
to be utilized for this project shall be knowledgeable in their areas of expertise. The
County reserves the right to perform investigations as may be deemed necessary to
insure that competent persons will be t: tilized in the performance of the contract.
Selected firm shall assign as many peop I e as necessary to complete the project on a
timely basis, and each person assigned shall be available for an amount of time
adequate to meet the dates set forth in the Project Schedule. Firm shall not change Key
Personnel unless the following conditions are met: (1) Proposed replacements have
substantially the same or better qualificati ins and /or experience. (2) that the County is
notified in writing as far in advance its possible. Firm shall make commercially
reasonable efforts to notify Collier County within seven (7) days of the change. The
County retains final approval of proposec replacement personnel.
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2/26/2013 16. F.1.
IN WITNESS WHEREOF, the Consultant anr.; the County, have each, respectively, b
Y Y an
authorized person or agent, hereunder set their t ands and seals on the date and year first above
written
ATTEST is
Dwight;E� "VA8Vk.of Courts
By
Dafe
J.
Virst Witness 1
a.--Q s A
Typ//e / /s�print witness name
�Second Witness
611C5bel Caltma.11
Type/ print witness name
Approved as to form and
legal sufficiency:
Assistant County Attorney
Jennifer White
BO)I,RD OF COUNTY COMMISSIONERS
COI ,L.IER COUNTY, FLORIDA
By:..
Donng Fiala, Chairman
I')orrill Management Graup
_,_Ieil Dorrill, President
Cyped signature and title
Page 7 of 9
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2/26/2013 16.F.1.
Exhi .)it A
Scope of Services
This Scope of Services addresses the du ties and responsibilities of the newly titled
Administrator of the Pelican Bay Services DiviAon, hereinafter called the "Administrator ",
formerly titled "Manager ", effective June a31 Z , o3_.
DUTIES OF THE Al WINISTRATOR
The Administrator's duties and responsibilities i::tclude the following:
1) It will be the Administrator's main res; )onsibility to implement the policies of the
PBSD, as directed by the Pelican Bay Sery .ces Division Board.
2) The Administrator shall prepare the necE ssary organizational structure and interview
and recommend personnel to be hired anti employed by the County for the PBSD. The
Administrator shall supervise the persc - n.el employed by the PBSD in accordance
with all Federal, State and County laws, rules and regulations where applicable. The
Administrator shall request approval of the PBSD Board for any significant changes in
size or makeup of the organization. Cw rently, the Administrator has the following
people reporting to him - one (1) Superh i tendent, one (1) Operations Analyst, one (1)
Administrative Assistant and sixteen (16) Field employees.
3) The Administrator shall implement all policies established by the County in
connection with the operation of the PBSI ).
4) The Administrator shall be expected to niake recommendations on a regular basis for
programs to improve the Pelican Bay Con nnunity
5) The Administrator shall participate in meetings, discussions, project site visits,
workshops and hearings as may pertain to the administration of the services being
provided and report results to the PBSD E,oard.
6) The Administrator shall attend regular a:1d special meetings of the Board of County
Commissioners when issues arise regarding PBSD activities and report results to the
PBSD Board. The Administrator will st.ggest that a PBSD Board member join the
Administrator at the meeting if the Admix dstrator deems that such joint representation
would be desirable.
7) The Administrator shall review outside contractor bids and make recommendations
for approval or disapproval to the PBSD Eoard.
8) The Administrator shall work with th:! Chairperson of the PBSD Board in the
preparation of the Board's agenda and collaborate with the Chair in selecting items
and priorities.
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2/26/2013 16. F.1.
9) The Administrator shall prepare and administer the PBSD's Annu__
accordance with all Federal, State and County laws, rules and regulations where
applicable.
10) The Administrator will have an understanding of Florida County government
operations, good management principals ind skills, as well as knowledge and skills in
personnel relations, public relations, and accounting and computer software
operations.
11) The Administrator's performance may be critiqued by any Board member at a regular
monthly Board meeting. Any Board member may meet privately with the
Administrator to discuss Administrator's 1)erformance.
12) The Administrator shall devote such tiz.e as necessary to complete the duties and
responsibilities assigned according to the :;pecifications of this RFP. The Administrator
shall spend a minimum of three hundred twelve (312) hours a year on the duties
specified. Hours spent over the minimum are not entitled to extra compensation
unless approved in written by the PBSD b card. The Administrator should detail on a
monthly basis the time spent in the perfc rmance of these duties. The PBSD currently
provides an office and staff for the .'administrator in Pelican Bay, but is not
contractually required to do so.
13) The Administrator shall respond to any request for information or data from the
County Managers office.
14) The Administrator may be called on 1 provide assistance to any or all other
committees that are currently and may be ;treated by PBSD Board.
P Packet Page -2034-
From:Erin McElroy, CISR, CIC FaxID:356 -2126
Page 2 J 3
r:,.t, 2/26/2013 16.F.1.
OP ID MY
ACORD CERTIFICATE OF LIABILITY INSURANCE DORRT -1
DATE (MMIDDIYYYY)
06/30/09
PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
LTR
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Dawson of Florida; Naples
6609 Willow Park Drive
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
DATE (MMIDDrM
DATE (MMIDDI W)
Naples FZ 34109
Phone: 239- 261 -6116 rax:239- 261 -2803
III SURERS AFFORDING COVERAGE
NAIC#
INSURED
11, A URER A: Cincirmali zne v=e convarw
10677 '
M SURER B:
$ 1,000,000
A
I^" URERC:
X COMMERCIAL GENERAL LIABILITY
Dorrill Management Group, Inc.
5672 Strand Court Ste. u?
Naples FL 34110
IM;LAERD:
10/06/09
IN ,URER E:
$ 500,000
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE F: R THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT —) WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALI . THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LTR
S
TYPE OF INSURANCE
POLICY NUMBER
DATE (MMIDDrM
DATE (MMIDDI W)
LIMITS
GENERAL LIABILITY
EACH OCCURRENCE
$ 1,000,000
A
X COMMERCIAL GENERAL LIABILITY
CAP5162891
1(/06/08
10/06/09
PREMISES (Ee occurence)
$ 500,000
CLAIMS MADE 7X
MED EXP (Arty one person)
$ 10,000
PERSONAL & ADV INJURY
$1,000,000
GENERAL AGGREGATE
s2,000,000/
AGGREGATE LIMIT APPLIES PER:
PRODUCTS - COMP /OP AGG
$2,000,000
7L
POLICY 'E'Ga'f LOC
A
AUTOMOBILE
LIABILITY
ANY AUTO
CAP5162891
11:/06/08
10/06/09
COMBINED SINGLE LIMIT
(Eeaccident)
$1,000,000
BODILY INJURY
(Per person)
$
ALL OWNED AUTOS
SCHEDULED AUTOS
BODILY INJURY
(Per accident)
$
X
X
HIRED AUTOS
NON -OWNED AUTOS
PROPERTY DAMAGE
(Per accident)
i
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT
$
OTHER THAN EA ACC
$
L�
ANY AUTO
$
AUTO ONLY: AGG
EXCESSNMBRELLA LIABILITY
EACH OCCURRENCE
$1,000,000
A
X OCCUR El CLAIMSMADE
CAP5162891
1(1/06/08
10/06/09
AGGREGATE
$ 1,000,000
$
$
DEDUCTIBLE
X RETENTION $Nil
$
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/E)(ECUTIVE
TORY LIMITS ER
E.L. EACH ACCIDENT
$
,E.L. DISEASE - EAEMPLOYEE
$
OFF ICERMIEMBEREXCLUDED?
It yea, describe under
SPECIAL PROVISIONS below
E.L. DISEASE- POLICY LIMIT
$
OTHER
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I S: ECIAL PROVISIONS
Collier County Board of Commissioners is named as additional insured per
endorsement form GA 210 2/07
CERTIFICATE HOLDER
COLLII9
Collier County Board of
Commissioners
3301 E. Tamiami Trail
Naples FL 34112
C/ I NCELLATION
S OULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
D TE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN
N : TICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IN I>OSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
R: PRESENTATIVE&
AU I MORIZED REPRESENTATIVE .
ACORD 25 (2001108) O ACORD CORPORATION 1988
Packet Page -2035-
i
FrowErin McElroy, CISR, CAC FaxlD:356 -2126 Page 3 cir 3 Date 2/26/2013 161.1.
IMPORTANT
If the certificate holder is an ADDITIONAL INSURE[:, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certific ate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the term; i and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAII I ER
The Certificate of Insurance on the reverse side of tl' s form does not constitute a contract between
the issuing insurer(s), authorized representative or F 'oducer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25 (2001108)
Packet Page -2036-
06/24/2009 WED 14:30 FAX 239 261 7574
2/26/2013 161.1.
ACORD CERTIFICATE OF LIABILIP" INSURANCE OPID Tn
DORRI -1
DATE /09
06/2 4 a9
PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
POLICY NUMBER
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Oswald Trippe and Company, Inc
4089 Tamiami Trail North A203
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Naples FL 34203.
Phone:239- 261 -0428 Fax:239 -261 -7574
II4SURERSAFFORDING-GOVERAGE
NAIL#
INSURED
t'ISURER ' United States Liability I" Co
PREMISES EBoomence)
I !SURER B:
MED EXP (Any one person)
Dorrill Manegeoaent Group Inc
W. Neil Dorr.-17
5672 Strand Court, Suite 1
Naples FL 34110
t 'SURER C:
S
USURER D:
GENERAL AGGREGATE
S'
GEN'L AGGREGATE LIMIT APPLIES PER;
POLICY JECT LOC
1, SURER E:
S
igei•ia:�-[ct�'i
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABC I IS FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RET 'ECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT T:, ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMIT'S SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LTR
INSRI
TYPE OF INSURANCE
POLICY NUMBER
DAT 1! MMID
DATE (MMIDDrM
LI16CS
GENERALLIBILRY
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE D OCCUR
EACH OCCURRENCE
3
PREMISES EBoomence)
MED EXP (Any one person)
S
PERSONAL &ACV INJURY
S
GENERAL AGGREGATE
S'
GEN'L AGGREGATE LIMIT APPLIES PER;
POLICY JECT LOC
PRODUCTS - COMPIOPAGG
S
AUTOMOBILE
LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON4"M AUTOS
COMBINED SINGLE LIMIT
(Esacddea)
$
GODLY INJURY
(Per person)
S
BODILY INJURY
(For aotident)
S
PROPERTY DAMAGE
(Per aeddsr4
$
GARAGE LIABILITY
ANY AUTO
AUTO ONLY - EA ACCIDENT
$
OTHER THAN EA ACC
AUTO ONLY: AGO
S
S
F-XCESSfUMBREI lA LIABILITY
OCCUR a CLAIMS MADE
DEDUCTIBLE
RETENTION $
EACH OCCURRENCE
$
AGGREGATE
$
d
S
$
WORKERS COMPENSATION AND
EMPLOYERS' LIABLIiY
ANY PROPRIETORIPARTNERM)mCU iwE
OFFICERIMEMBER EXCLUDED?
I s, describe under
SPECIAL PROVISIONS below
I TORY LIAA I I Elk
E.L. EACH ACCIDENT
S
EL DISEASE - EA EMPLOYE9
S
E.L. DISEASE - POLICY LIMIT
S
X
OTHER
Professional Liab
PM1001795B
10/12/08
10/12/09
Limit: $2,000,000
DESCRIPTION OF OPERATIONS 1 LOCATIONS/ VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT SPECIAL PROVISIONS
CERTIFICATE HOLDER CRNCELLATION
Collier County
Board of County Commissioners
3301 East Tamiami Trail
Naples FL 34112
ACORD 26 (2001108)
COL3301 I MOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRA710
1, WE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN
I, )TICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
II i POSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
t:::PRESENTATiV�S _
AI iH0 PR ENTATNE
Packet Page -2037-
1988
24/2009 WED 14:30 FAX 239 261 7574 2/26/2013 16.F.1.
IMPOPTANT
25
If the certificate holder is an ADDITIONAL INSUR I:D, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terri is and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCUIMER
The Certificate of Insurance on the reverse side a' this form does not constitute a contract between
the issuing insurer(s), authorized representative o' producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter IIie coverage afforded by the policies listed thereon.
Packet Page -2038-
9
66LLIER" INS SVGS 2392612808
2/26/2013 16.F.1.
_05f =0e e2:eipm P. eel
NOTICE OE ELECTION TO BE EXE11;T
Please refer to the written instructions prepared by I he Effectivelusuo Date.
'- Division of Workers' Compensation before completing th is form.
Expiration Date
By Slag this application, you elect to be exempt from the pr*vWons of Chapter 440,
Florida Statutes and naive any right you may have to vrorkers' compel 136011 btsaefits in Control Number.
the State of Florid: should you• become injured on the job. Any m-mo w11 o knvW "iy and
with intent to io lore. defraud or d Sit the Division or aav 'emvfor 1 rr, ompkwvee- or Postmark Date:
lomm-rice commnv or narcoses oroeram -_GTes s No&e of E.igoop to be Exempt
coataiehrP any-We or mtsleadlim information is mail of , felatr_ of. I bc- tbkd deertrr Rat clued hate:
CaWA documentation is required by law to be attschod to this applic i Lion -refer to the
sre.....w:w.. A.... r.. __ w. ft.
I am applying for CJCmption as a (Cheek only one box in this section):
CONSTRUCTION INDUSTRY ( S 50.00 FEE REQUIRED )
L71 -Sole Proprietor [] Partner ❑ Corporate Officer (your Corp. tit)c:_, ) -OR-
NON- CONS'T'RUCTION INDUSTRY (NO FEE REQUIRED)
corporAft Oil'acer our corp. title:
CORPORATE OFFICERS AND PARTNERS: List the registrauoo number .', f your business on file with die Division of Corporation: ,
Department of Sixte's Office your pancersbip may not have onc, but a l', corporations roust nave one. if your partners doesn't
have ono, state "Ti /A"k OOOO 00 � 23
TATS EXEMPTION A PII'MATION APPLIES ONLY TO TU. 1; PE N SIGNING THE APPLACATION
Q SECTION
AND ONLY FOR THE BUSINESS ENTITY LISTED : N THE EQLI&W Pi
Business Name:
Trade Nr ; rrc; dibla; or alit/&:
Business Mailing Address:
c� _A)
City A i) State-
H
T . O
County:
Phone No.: Z- '`�^.r
Nature o:'Buskms: FEIN:s *08945
Unemployment Compensation
Date Sushms Established:
No, of Employees:
Tax NO:
1
Are you required to be registered or certified pursuant to Chapter 489, F. S.? o Yes: list all certified or registered
licenses issued to you putsuam to Chapter 489, Florida Statutes
Are you or a qualifier for your business required by the county or the rot; iicipality in which your boupim6s mailing address is
located to have an occupational license ror the business which is the sub i x t of this application? ff No ❑ Yes:
YOU MUST ATTACK A COPY OF A CURRENT OCCUPATIONALLICENSE
Are you cta d arty sole proprietorship, partnership, co;;;;i;i or busin ss entity other than the business to which this application
applies? NO U YES list the name of all other businesses in which you a i e employed:
AI'JLrJDAVIT OF APPLICANT: I hereby certify that tae information contained berein Is tree and coma to the but of my
knowledge and belieft that this election does not exceed exemption limits fc • eoporate officers or partners as provided in §440.02
Florida Staten s; and that t will secure the payment of worktrs' comprasat i m benefits, pursuant to Chapter 440) Florida Statutes,
for any employee I now have or way hereinafter 'rc, for h my ba!! ness is required byyFior`idt la/w� too secure such benefits.
AME tl RSO TPa Y[NG F" cxk:mr mx SOCIAL SECURITY NO, m0. day yr-
DATE OF>IRT11
AL'Y CANT'S SI - �•LL -I
SrCNFp IED
N Y ST4TB OF FWRJDA, COUNTY OF �y /�-► tt e I ,J
Swum to aita1% xy1 bofore rot._*_ day of l U F d L _in
" " ° I �� L� nG ((, Z/
Personalty Known i Type of idcntifiwdon Produced
NOTARY SIGNATUR May Commi :ion Expires
(SEE RE -WElt; FOR ADDITIONAL IN I'ORMATION)
,J DWC250Rcvfstd$cptember,200J �,• ;��� JESSICA RtiSSO
Notary Public - State of Florida
.., ` ;,� Gosraaektan it DD 112;4
"�..nn"�' Bae�dF!•+Y'nel-NoiaayAst�t
Packet Page -2039-
EXHIBIT A -1 Contract Amendment No. 1 to 2/26/2013 161.1.
09 -5174 "Management Services for Pelican Bay Services" .
This amendment, dated 47 /& 2009 to the referenced agreement shall be by and
between the parties to the original agreement, Dorrill Management Group, (to be referred
to as "Consultant ") and Collier County, Florida, (to be referred to as "County").
Statement of Understanding
RE: Contract #09 -5174 "Management Services for Pelican Bay Services"
The following change to the above referenced Agreement has been mutually agreed to by the
Consultant and the County. The additions to the existing language in the Agreement are shown
herein by underlining, deletions from the Agreement are shown by stFike
3. THE CONTRACT SUM. The County shall pay the Consultant for the performance
of the Agreement the sum of ($42,300.00) (forty two thousand three hundred dollars) for
the period of time commencing on July 1, 2009 and ending on June 30, 2010, payable at
the rate of three thousand five
hundred twenty five dollars ($3525.00) per month, subject to Change orders as approved
in advance by the County. This price shall be fixed and firm for the first year duration
but will increase to fifty six thousand four hundred dollars ($56,400.00) for subsequent
years of the contract. Any pre- approved travel expenses shall be paid at actual cost with
no markup for travel outside of Lee and Collier County. Payment will be made upon
receipt of a proper invoice and in compliance with Section 218.70, Fla. Stat., otherwise
known as the "Local Government Prompt Payment Act ".
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the Consultant and the County have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date(s) indicated below.
CONSULTANT:
Dorrill Manias en ew. Inc.
By:
k `,t
Pdnf Name and Title
Accepted: 7-14 , 2009
BOARD OF COUNTY
COMMISSIONERS
COLLIER COUINTY, F
By:,
Packet Page -2040-
E
Dianna Perryman,
CONTRACT SPEC
2/26/2013 16.F.1.
EXHIBIT A -2 Contract Amendment No. 2 to
09 -5174 "Management Services for Pelican Bay Services"
This amendment, dated , 2013 to the referenced agreement shall be by and between the parties to
the original agreement, Dorrill Management Group, (to be referred to as "Consultant ") and Collier County,
Florida, (to be referred to as "County ").
Statement of Understanding
RE: Contract tl09 -5174 "Management Services for Pelican Bay Services"
The following change to the above referenced Agreement has been mutually agreed to by the Consultant and the
County. The additions to the existing language in the Agreement are shown herein by underlining: deletions from the
Agreement are shown by -' ethFo ghs.
1. COMMENCEMENT, The Consultant shall commence the work upon execution of this agreement. The
AARIrgal s..,n h
E�tenN ier- -k - -the- end -of4he
AgFeemeRt Wm then in effeet. The current contract shall be extended and run through .tune 30, 2015.
The Agreement shall additionally provide:
Commencing on February 1, 2013:
• The Consultant will provide 67 hours per month1804 hours n)cr_year) at a_month[ ate of eight_thousand
two hundred and fifty ($8,250) dollars.
• Additional project manager services above and beyond property management services will be billed at a
rate of seventy 1$70.002 dollars per hour.
• For that increase of hours, the following additional services are added:
• The Administrator shall be responsible for the management of the Clam Bay Natural Resource
Protection Area (N.R.P.A.) and have an understanding of Federal, State and local permitting for or all
matters pertaining to the maintenance and dredging of Clam Pass and the adjacent estuary and
beach.
• The Administrator shall also be responsible to both develop and facilitate a long-range
management plan, maintenance permit(s) and strategy to engage all stakeholders.
• As part of meeting requirements the Service Division currently has committees formed that include
budget, landscape /water management Clain Bay. pathways, trees, community improvement
planning, and other responsibilities as outlined by the Pelican Bay Board.
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the Consultant and the County have each, respectively, by an authorized person or
agent, hereunder set their hands and seals on the date(s) indicated below.
Packet Page -2041-
CON
nutnan eu tgnawry •�
t
Print Name and Title I
ATTEST:
DWIGHT E. BROCK, Clerk
By:
Deputy Clerk
Approved as to form and legal sufficiency
By:
Scott R. Teach,
Deputy County Attorney
BOARD OF COUNTY COMMISSIONERS,
COLLIER COUNTY, FLORIDA.
By:
Georgia A. Biller, Esq., Chairwoman
Packet Page -2042-
2/26/2013 161.1.
2
2/26/2013 16. F.1.
PELICAN BAY SERVICES DIVISION BOARD SPECIAL SESSION MINUTES
MONDAY, JANUARY 21, 2013
LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Special Session on
Monday, January 21 at 9:00 AM at The Club Pelican Bay, 707 Gulf Park Drive, Naples, Florida.
The following members were present:
Pelican Bay Services Division Board
Tom Cravens, Chairman
Dave Trecker, Vice Chairman
John P. Chandler
Keith J. Dallas
Geoffrey S. Gibson departed early
Pelican Bay Services Division Staff
W. Neil Dorrill, Administrator
Kyle Lukasz, Operations Manager absent
John Iaizzo departed early
Michael Levy
Susan O'Brien
Mary Anne Womble
Hunter H. Hansen absent
Mary McCaughtry, Operations Analyst absent
Lisa Resnick, Recording Secretary
Also Present
Kevin Carter, Field Manager, Dorrill Management Group
Tim Hall, Turrell, Hall & Associates
Jim Hoppensteadt, President & CEO, Pelican Bay Foundation
Ken Humiston, P.E., Humiston & Moore Engineers
Brett Moore, P.E., Humiston & Moore Engineers
Kathy Worley, Conservancy of Southwest Florida
40 in audience
AGENDA
1. Roll Call
2. Draft Clam Pass construction plans presentation
by Ken Humiston, P.E., and Brett D. Moore, P.E., Humiston & Moore Engineers
3. Board Discussion
4. Audience Comments
5. *Approval of the Pelican Bay Services Division Board recommendation
to the Board of County Commissioners
6. Adjourn
With the exception of Mr. Hansen, nine members were present. Mr. Iaizzo and Mr. Gibson departed
the meeting early.
Q�.
Ms. Womble made a motion, second by Mr. Dallas to approve the agenda as presented. The
Board voted unanimous) in favor and the motion passed.
Mr. Ken Humiston presented the draft Clam Pass construction plans and recommendation for the
width of the dredge cut at the mouth of the Pass. The "natural width" or equilibrium cross - sectional area
determines the volume of water that flows through the inlet and potentially scours sand out when waves
push sand in. The actual size of the cut depends upon the tidal range in the Gulf. Past monitoring data shows
Packet Page -2043-
2/26/2013 16.F.1.
Pelican Bay Services Division Board Special Session Minutes
Monday, January 21, 2013
Mr. Chandler made a motion, second by Mr. Dallas that the PBSD approve of a
recommendation to the Board of County Commissioners that the Clam Pass Construction plans
as drawn on January 17, 2013 by Humiston & Moore Engineers be utilized for an application of
one -time permitting, specifically for emergency dredging to re -open Clam Pass. The Board
voted 6 -1 in favor and the motion passed. O'Brien opposed)
VI Pi L 1114 11IRRU 11 , s
Mr. Dorrill informed the Board on February 12 the BCC plans to discuss his management services
contract that is set to expire in June 2013. Given the Clam Pass emergency conditions that exist and
additional work required, the available options are to either: 1) begin the bid solicitation process anew for
district administrative services; or 2) extend his management services contract by one -year and allow for an
additional four - and - one -half hours compensatory time calculated on a weekly basis.
Mr. Dallas made a motion, second by Ms. O'Brien that PBSD make a recommendation to the
Board of County Commissioners to extend Mr. Dorrill's management services contract by one -
year and include an additional four- and - one -half hours (4.5 hours) of compensatory time
calculated on a weeklv basis. The Board voted unanimously in favor and the motion passed
ADJOURN
Vice Chairman Trecker made a motion, second by Chairman Cravens to adjourn. The Board
voted unanimously in favor, the motion passed and meeting adjourned at 10:38 a.m.
Tom Cravens, Chairman
M
Packet Page -2044-
Minutes by Lisa Resnick 2/6/2013 10:52:25 AM