Agenda 02/26/2013 Item #16A142/26/2013 16.A.14.
EXECUTIVE SUMMARY
Recommendation to approve a f t e r t h e f a c t disposal o f surplus property
associated with the Gateway Triangle Stormwater Improvements Phase II, Contract
#10 -5366, Project #51803.
OBJECTIVE: To obtain after the fact approval by the Board of County Commissioners
(Board) of the disposal of surplus property (ductile iron pipe and spacers) associated with
material that was unusable from the Gateway Triangle Stormwater Improvements Phase II,
Project #51803.
CONSIDERATIONS: On December 15, 2009 (Agenda Item l0E), the Board approved
construction of the Gateway Triangle Stormwater Project Phase II. The total cost was
$3,207,269.07, with a project duration of approximately 3 years.
After construction began, the Contractor (Stevens and Layton, Inc.) purchased and delivered to
the jobsite the piping and spacers required for the project. That material was entered into the
project's Stored Materials Record in May of 2010, and as allowed by the Contract, was paid
out to the Contractor, converting the material into County property; the original purchase
price was $27,672.84.
During the course of construction the project required a design change. The original design
called for a jack and bore of stormwater piping under Davis Boulevard at Commercial Drive.
Field conditions required the Contractor to change the alignment of the borepath and the
manner of construction to a directional bore. This was authorized by Change Order #3
in January of 2011. As a result, the pipe material in the revised design changed and the
existing purchased iron pipe and spacers became largely unusable for the project.
In September of 2011, once it was determined there was no further use of the pipe and spacers
on the project, and after requests from the community to remove the unsightly material and
clean up the secured yard, the County investigated opportunities to dispose of the pipe and
spacers. Staff asked the Contractor to attempt to return the material to the original supplier.
The supplier informed the Contractor that it would not accept a return of the products since
there was no market for the material because the construction market had weakened. Staff then
asked the Contractor to determine whether it could use the material on another one of its
projects or buy it outright from the County. The Contractor had no interest in the material
since it was prescriptive to this project. Staff asked the Contractor if it could sell the material
to another Contractor for any other project. The Contractor investigated this and found no
willing buyers.
Finally, staff also contacted departments within Growth Management and Public Utilities; there
were no projects that required that type of material. Staff then pursued the idea to store the
materials in the Road Maintenance Department's yard for a future use, however, there was not
enough space available.
Packet Page -1236-
2/26/2013 16.A.14.
After all of those considerations were exhausted, staff directed the Contractor to dispose of the
material as scrap and credit the proceeds to the project's Stored Materials Record. The
Contractor provided a verbal "scrap" estimate of $4,000 for the credit of the original purchase
value. The Contractor then scrapped the material, as directed, at a metal recycling yard for an
actual credit value of $4,238.16. The Contractor provided this service at no
additional cost to the County. Had County staff disposed of this material in a similar
manner, it would have cost approximately $2,500 for labor, materials and equipment, therefore,
reducing income to the County to approximately $ 1,740.
Florida Statute 274.06 allows local governments an alternative procedure for the disposal of
surplus property depending on the dollar value of the equipment. For property with a value of
over $5,000, there is a required public advertisement process, along with a bid /auction to the
highest offer. For property with a value of less than $5,000, the local government unit may
dispose of the property in the most efficient and cost - effective means as determined by the
governmental unit. The value of the property at the time of disposal was estimated at $4,000,
which is below the established $5,000 threshold in the Statute, requiring public advertisement
and a public offer. While staff performed due diligence to identify a use for this material within
the County, the CMA 5809 MANAGING PERSONAL PROPERTY AND CONSUMABLE
SUPPLIES was not followed. Given that the Contractor scrapped the material as directed at a
metal recycling yard for an actual credit value of $4,238.16, the surplus value of the materials
was less than $5,000, and therefore, was disposed of in the most efficient and cost - effective
manner. Staff received a current written "scrap" estimate of $2,119.08 in order to validate
"scrap" prices of today.
Currently, the County is finalizing this construction project and preparing to approve payment
on the final pay application. Staff requests the Board approve the after the fact disposal of the
pipe and spacer material, and accept the credit received from disposing the material at the
recycling yard.
FISCAL IMPACT: The stored materials were paid for by the County in 2010. A credit
is issued by the Contractor in the amount of $4,238.16 for the sale of the surplus unused pipe
and spacer material. This credit to the County is applied to the vendor's Final Pay Application
(# 18).
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact
associated with this recommendation.
LEGAL CONSIiDERATIONS: Florida Statute 274.06 allows local governments an
alternative procedure to dispose of its property that is "obsolete or ... which serves no useful
function .J.]" [.]" Further, under Section 274.06, a county may dispose of property having a value
of less than $5,000 in the most efficient and cost - effective means as determined by the
governmental unit. In this instance, the value of the property at the time of disposal was below
the $5,000 statutory threshold and staff had exhausted all alternative uses for the disposed of
property. Therefore, it was within the county's lawful and reasonable exercise of its discretion
to dispose of the property in the most efficient and cost - effective manner. This item has been
reviewed and approved by the County Attorney's Office, and it is legally sufficient for the Board
Packet Page -1237-
2/26/2013 16.A.14.
to approve and adopt staff's method of disposing the surplus property by majority vote —SRT.
RECOMMENDATION: That the Board approves the after the fact disposal of surplus
property associated with the Gateway Triangle Stormwater Improvements Phase II project and
accept the credit offered for the surplus material.
Prepared by Joe Delate, Senior Project Manager, Transportation Engineering Department.
Attachments:
• Gateway Triangle Surplus Spreadsheet
• Credit Slip (Bill of Sale) Garden Street Iron
• Stored Materials Record
• "Scrap" Quote Garden Street Iron
• Change Order # 3
Packet Page -1238-
2/26/2013 16.A.14.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.14.
Item Summary: Recommendation to approve disposal of surplus property associated with
the Gateway Triangle Stormwater Improvements Phase II, Contract #10 -5366, Project #51803.
Meeting Date: 2/12/2013
Prepared By
Name: DelateJoseph
Title: Project Manager, Senior,Transportation Engineering
2/1/2013 3:12:13 PM
Submitted by
Title: Project Manager, Senior,Transportation Engineering
Name: DelateJoseph
2/1/2013 3:12:14 PM
Approved By
Name: LynchDiane
Title: Administrative Assistant
Date: 2/1/2013 3:37:25 PM
Name: ShueGene
Date: 2/1/2013 4:07:02 PM
Name: WardKelsey
Title: Manager - Contracts Administration,Purchasing & Ge
Date: 2/4/2013 10:38:50 AM
Name: AhmadJay
Title: Director - Transportation Engineering,Transportation Engineering & Construction Management
Date: 2/4/2013 10:44:14 AM
Name: TibbettsRhonda
Date: 2/4/2013 10:58:17 AM
Packet Page -1239-
2/26/2013 16.A.14.
Name: TaylorLisa
Title: Management/Budget Analyst,Transportation Administr
Date: 2/4/2013 11:19:02 AM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 2/4/2013 11:54:58 AM
Name: TeachScott
Title: Deputy County Attomey,County Attorney
Date: 2/4/2013 12:23:10 PM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Planning
Date: 2/4/2013 12:34:06 PM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 2/4/2013 4:02:15 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 2/4/2013 4:28:56 PM
Name: IsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 2/4/2013 5:03:27 PM
Packet Page -1240-
Ticket
No.
820775
842751
843544
853800
853800
853800
GATEWAY TRIANGLE SURPLUS MATERIAL
GARDEN STREET METAL LEDGER FOR SCRAPPED MATERIAL
DESCRIPTION
AMOUNT
WEIGHT
# PIPES
Scrap load #1
$712.80
2,970
3
Scrap load #2
$713.04
2,971
3
Scrap load #3
$787.44
3,281
3
Scrap load #4
$824.40
3,435
4
Scrap load #5
$749.52
3,123
3
Scrap load #6
$450.96
1,879
2
TOTALS
$4,238.16
17,659 lbs.
18
Scrap pipe and spacer total credit value $4,238.16
2/26/2013 16.A.14.
DATE
10/10/2011
11/14/2011
11/15/2011
12/19/2011
12/20/2011
12/21/201.1
Stored Materials Record and invoices showed 18 pieces of 18 Lf. pipe remaining in storage yard at end of
project along with casings spacers. (See attachment with Stored Materials Record.)
18 l.f. of pipe weighs approximately 60 lbs. per linear foot less the weight of the concrete lining (approx.
100 lbs. per pipe) = 980 lbs. per pipe.
Each pipe varies in weight, according to the manufacturer, as some have bell ends and some
have straight ends which weigh much less, thus the weight differences on the credit slip attachment (unique
factor of pipes /use 3% less).
Casing spacers weigh approx. 500 lbs. total for all and were scrapped also and part of the weights in the
credit slip.
18 pieces of pipe x 18 Lf. each = 324 Lf. x 60 lbs. per Lf. = 19,440 lbs. - weight of concrete (18 x 100 lbs.
= 1,800 lbs.) = 17,640 lbs. - unique factor of pipes (3% x 17,640 lbs. = 530 lbs.) = 17,110 + 500 lbs.
spacers = 17,610 lbs.
Conclusion is that Stored Materials Record of remaining material weight is consistent with what
Contractor scrapped at Garden Street Metal.
Credit slip shows 17,659 lbs. Our calculations show 17,610 lbs. So, Stored Material weight value and
scrapped weight value are consistent. (See attachment with Garden Street Metal credit slip.)
Packet Page -1241- UPDATED 2/13/2013
I
MB 13, 2012 02:11 PM From - Garden St Iron 2/26/2013 16.A.14.
Tickets Closed or Paid by date w/ details
kets Closed from Oct 1, 2011 to Dec 20, 2011
STEVENS AND LAYTON, INC.
Ticket # Cust # Customer Name Operator Ticket $ Paid $ Balance $
Ticket Date. io /1o/11
820775 6994 STEVENS AND LAYTON, INC. 59 $ 712.8o $ 712.80 -
65968
STU- Unprepared& 17970 14700 2970 LB 24.00 CW 712.8
deduct Soo for cement
Total for Ticket 10 /10 /11 $ 712,80 $ 712.80 $ -
Ticket # Cust # Customer Name Operator Ticket $ Paid $ Balance $
Ticket Date: 11/14/11
842751 6994 STEVENS AND LAYTON, INC. 18 $ 713.04 $ 713.04 -
65968
STU- Unprepared& 17986 14715 2971 LB 24.00 CW 713.04
deduct 300 for cement
Total for Ticket 11/14/11 $ 713.04 $ 713.04 $ -
Ticket # Cust # Customer Name Operator Ticket $ Paid $ Balance $
Ticket Date: 11 /15/11
843544 6994 STEVENS AND LAYTON, INC. 22 $ 787.44 $ 787.44 -
65968
STU- Unprepared& 18401 14820 3281 LB 24.00 M' 787.44
deduct Soo for cement
Total for Ticket 11 /15/11 $ 787.44 $ 787.44 $ -
Ticket # Cust # Customer Name Operator Ticket $ Paid $ Balance $
Ticket Date: 12/19/11
853800 6994 STEVENS AND LAYTON, INC. 59 $ 824.40 $ 824.40
65968
STU- Unprepared& 18355 14620 3435 LB 24.00 CW 824.4
deduct 300 for cement
Total for Ticket 12/19/11 $ 824.40 $ 824.40 $ -
Ticket # Cust # Customer Name Operator Ticket $ Paid $ Balance $
Ticket Date: 12 /2o /11
853800 6994 STEVENS AND LAYTON, INC. 59 $ 749.52 $ 749.52 -
65968
STU- Unprepared& 18126 14703 3123 LB 24.00 CW 749.52
deduct 300 for cement
Packet Page -1242-
FEB 13, 2012 02:11 PM
From - Garden St Iron T 2/26/2013 16.A.14.
Total for Ticket 12/20/11 $ 749.52 $ 749.52 $ -
Tncket # Cust # Customer Name Operator Ticket $ Paid $ Balance $
Ticket Date. 12/21/11
853800 6994 STEVENS AND LAYTON, INC. 18 $ 45o.96 $ 45o•96 -
65968
STU- Unprepared& 16804 14625 1879 LB 24.00 CW 450.96
deduct 300 for cement
Total for Ticket 12/21/11 $ 450.96 $ 450.96 $
w
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a
Invoice
_ Customer P.O. Ship Via - F.O.B Terms j
Gateway 1 COMMON FDY -FULL + Net 30 Days
QTY UOM Item Description Qtyshipped TIOM Price Amount
8.001.;: {
Page:
1
WI1f—^Sl.w+eraZY ;;iC•, ,McWane Pipe
.......
.. ..
�{
,
a 1201 Vanderbilt Rd-
InVoice:.
0000013339
''
Birmingham, AL 35234 USA
Date:
4/22/2010
Customer:
80550
Territory:.
702
Sales Order:
0000DO5980
I
B.O.L.:
0000000845
Sold To
Ship To
STEVENS & LAYTON, INC.
STEVENS & LAYTON, INC.
1
SUITE # I
FRANCIS AVE/PINE STREET
11260 STATE RD 80
239 - 693 -1400 24 HR. PTA
FT MYERS, FL 33905 USA
FT MYERS, FL 33939 USA
_ Customer P.O. Ship Via - F.O.B Terms j
Gateway 1 COMMON FDY -FULL + Net 30 Days
QTY UOM Item Description Qtyshipped TIOM Price Amount
8.001.;: {
23061251111
X30 "X18' SL DI PIPE, CL250, SL
144.080
LF
80.58
11,609.97
----------- �-----
------ - - - ---
-- --- - - - - -- LAST ITEM----------
Payment(Credit Amount
I-------
-------------------------
12,306.57
I
fI
1
i
1
t
t
Contact: Buffy
z
1
Subtotal
11,609.97
Freight
0.00
Sales Tax
696.60
Trade Discount
0,00
Payment(Credit Amount
0.00
Balance
12,306.57
REMIT Ta ADDRESS: McWane Cast Iran Pipe: . DQ Box 403180 Atlanta, G.A. 30384 -3180
Packet Page -1246-
2/26/201316.A.14.
Invoice ,
McWane Pipe , ._ .......
1201 Vanderbilt Rd. invoice: 0000013340
Birmingham, AL 35234 USA Date: 4/22/2010
Customer 80550
- Territory: 702
Sales Order: 0000005980
B.O.L.: 0000000846
Sold To Ship To
STEVENS & LAYTON, INC. STEVENS & LAYTON, INC.
SUITE # I FRANCIS AVE/PINE STREET
1:1260 STATE RD 80 239- 693 -1400 24 HR PTA
FT MYERS, FL 33905 USA FT MYERS, FL 33939 USA
Customer P.O.
Gateway
QTY UOM - --
I
i•
Via
1T01
item Description
F.O.B Terms
FDY -FULL Net 30 Days
Qty Shipped UOM Price
Amount
,..�}► 8 :00 LF 23061251111 30 "XI8' SL DI PIPE, CL250, SL ( 144.080 LF i 80.58 11,609.97
----- - - - --- ----------------- ----------- LASTTTEM --- -------- ----- L---- - - - - -- -----------------------
I
l
i
i
i
Contact: Buffy
Subtotal 11,609.97
Freight 0.00 /
Sales Tax 696.60 ✓
Trade Discount 0.00
Payment/Credit Amount 0.00
Balance 12,306.57
REMIT TO ADDRESS: McWane Cast Iron Pipe Co. PO Box 403180 Atlanta, GA 30384 -3180
Packet Page -1247-
Contact: Buffy
Subtotal 11,609.97
Freight 0.00 /
Sales Tax 696.60 ✓
Trade Discount 0.00
Payment/Credit Amount 0.00
Balance 12,306.57
REMIT TO ADDRESS: McWane Cast Iron Pipe Co. PO Box 403180 Atlanta, GA 30384 -3180
Packet Page -1247-
REMIT TO ADDRESS: McWane Cast Iron Pipe Co. PO Box 403180 Atlanta, GA 30384 -3180
Packet Page -1247-
2/26/2013 16.A.14.
Invoke
1 Customer P.O. Ship Via F.O.B Terms
Gateway COMMON FDY -FULL Net 30 Days
QTY UOM Item Description Qty Shipped UOM Price A mount
6.00 LF
Page:
I
`4 McWane Pipe
I LF
I 52.26
1201 Vanderbilt Rd
Invoice;
0000013341
t Birmingham, AL 35234 USA
Date:
4/22/2010
'
Customer:
80550
., .
Territory:
702
Sales Order.
0000005980
I
B.Q.L.:
0000000847
Sold To
Ship To
STEVENS & LAYTON, INC.
STEVENS & LAYTON, INC.
SUITE # 1
FRANCIS AVEIPINE STREET
11260 STATE RD 80
239- 693 - 1400 24 ER PTA
FTMYERS, FL 33905 USA
FTMYERS, FL 33939 USA
1 Customer P.O. Ship Via F.O.B Terms
Gateway COMMON FDY -FULL Net 30 Days
QTY UOM Item Description Qty Shipped UOM Price A mount
6.00 LF
1 23070251111
f 30 "X18' FJ DI PIPE CL250, C&
108.301
I LF
I 52.26
5,659.81
1.00 LF
123060251111
30"X18' SL DI PIPE, CL250, SL
18.050
f( LF
I 52.26
943.29
------- - - - -1-
---------- - - - - --
----- - - - - -- LAST ITEM '
-----------------
- - - - - --
-----------------------
----- - - - - --
I
{
�
f
i
Contact: Buffy
i
REMIT TO ADDRESS: McWane Cast Iron Pipe Co. PO Box 403180 Atlanta, CA 30384 -3180
Packet Page -1248-
Subtotal
6,603.10 ✓
Freight
0.00
Sales Tax
396.19
Trade Discount
0.00
Payment/Credit Amount
0.00
Balance
_
6,999.29 %
REMIT TO ADDRESS: McWane Cast Iron Pipe Co. PO Box 403180 Atlanta, CA 30384 -3180
Packet Page -1248-
Customer P.O.
Ship Via
F.OJ3
Terms
2/26/201316.A.14.
COMMON FDY -FULL
Net 30 Days
Invoice
QTY UOM Item
Description
Page:
1
yi McWane Pipe
...� 1.00 LF 23060251111
LF 216.10251111
I. 21660251111
' 30 "Xi8' SL DI PIPE, CL250, SL
16 "X18' TJ DI PIPE,CL250,C/L
16 "X I S' SL DI PIPE, CL250 C/L SL x P1
18.0501
18.080
18.080
1201 Vanderbilt R&
Invoice:
0000013512
V
f
Birmingham, AL 35234
Date:
4130/2010
Customer.
80550
Territory:
702
Sales Order:
0000005980
B.O.L.:
0000000926
Sold To
Ship To
STEVENS & LAYTON, INC.
STEVENS & LAYTON, INC.
SUITE # - 1
FRANCIS AVE/PINE STREET
11260 STATE RD 80
239- 693 -1400 24 HR PTA
FT MYERS, FL 33905 USA
FT MYERS, FL 33939 USA
Customer P.O.
Ship Via
F.OJ3
Terms
Gateway
COMMON FDY -FULL
Net 30 Days
QTY UOM Item
Description
Qty Shipped UOM
Price
Amount
...� 1.00 LF 23060251111
LF 216.10251111
I. 21660251111
' 30 "Xi8' SL DI PIPE, CL250, SL
16 "X18' TJ DI PIPE,CL250,C/L
16 "X I S' SL DI PIPE, CL250 C/L SL x P1
18.0501
18.080
18.080
LF
LF
LF
� 52.26
18.23
18.23
943.29
329.60
329.60
V
f
---------------------- - - - - -- - - - - - - - - - -
I
LASTITEM --------- .; -------
-----------
410 (�
00
V'
Subtotal 1,602.49
Freight 0.00
Sales Tax 96.15
Trade Discount 0100
Paymeat/Credit Amount 0.00
Contacts Buffy Balance 1,698.64 (�
REMIT TO ADDRESS: McWane Cast Iron Pipe Co. PO Box 403180 Atlanta, GA 30384 -3180
Packet Page -1249-
2/26/2013 16.A.14.
� S=FBrfjroN& jr
3.40 JL1etm Pa.- kwar,S FL A- trers. Ft J39f6 (239) 3.374.5865 FAX f•'5Y' 337 -4529
Feb. 11, 2013
To: Joe Deate Collier County Transportation
From: Craig Cuaowir>;gbaran Garden Stred Iron & Metal
Subject: Scrap metal Price
Joe, as oftc day's pricing Dec -Tile Cast is at $12.00per 100lbs
($240) per Ton. Delivered to our Ft Myers location.
Thank You,
Craig Cunningham
1-(239) 337 -5865
Cell# 707 -5203
'�54 ,° �
8ZH 100/100 *d M -1 Packet Page - 1250 - NMI lS N303 1 w1:90 8102 - 11-831
2/26/2013 16.A.14.
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: Gateway Triangle Stormwater Improvements Phase 2 Construction PROJECT #: 51803
PROJECT MANAGER: Joseph F. Delate, ASLA
CONTRACT #:10-5366 MOD 0:3 P00:45001147
Original Contractlwork Order Amount $2,694,473.35
(Starting Point)
Current BCC Approved Amount: $2,694,473.35
(Last Total Amount Approved by the BCC)
Current ContractlWork Order Amount: $2,767,708.70
(Including All Changes Prior To This Modification) • �(�
Change Amount: $ 83,643.93 {,��' '' ti \D✓Y�^
Revised Contract/Work Order Amount $2,851,352.63 P? V
(including This Change Order)
Cumulative Dollar Value of Changes to {�(\
this ContracWVork Order. $ 156,879.28
Date of Last BCC Approval December 15, 2009
Agenda Item # 10E
Percentage of the change overlunder current contract/work order amount 5.82%
Formula: (Revised Amount / Last BCC approved amount) -1
CURRENT COMPLETION DATE (S): ORIGINAL: December 15, 2010 CURRENT February 8, 2011
This change order will: IN Add a new Tasks for $83,643.93 ❑ Increase Task Nu by $
Other: add additional construction scope to the project
Describe the change(* }: Changes include changing from a jack and bore under Davis Boulevard to a directional
bore which resolved a conflict with utilities at that location, site improvement plan changes at the stormwater
pumpstation caused by permit and site development plan requirements, miscellaneous changes including water
main diversion, removal and replacement of existing failing culverts, additional roadway work, and safety grate
and brick bulkhead due to concerns from the Brookside community. These changes have been vetted and
reviewed by staff and are fair and reasonable.
Specify the reasons for the changes) X 1, Planned or Elective K 2. Unforeseen Conditions c' 3. Quantity
Adjustments r' 4. Correction of Errors (Plans, Specifications or Scope of Work) A 5. Value Added
C` 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
identify all negative Impacts to the project if this change order were not processed: Project could not be
completed in Its entirety. .
This change was requested by: contractor /Consultant X Owner ri Using Department r CDES
LDesign Professional r[Regulatory Agency (Specify) rOther (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r Yes r No
This form is to sig d
%
APPROVED BY: Date: 12
ela AS enior Project Manager
REVIEWED BY: Date:
Rh6nda Cummings, Contract Sp
Revised 4.10
Packet Page -1251-
' - &ONTRACTIWORK ORDER MODIFICAT
CHECKLIST FORM
PROJECT NAME: Gateway Triangle Stormwater Improvements Phase 2 Construction
')ROJECT MANAGER: Joseph F. Delate, ASLA
CONTRACT #: 10 -5366 MOD #:3 PO #A5001 I W7
2/26/2013 16.A.14.
PROJECT #: 51803
DePAKTMF-N1: I ransportation tnameenna UUN ! KAC: I UKII-IKM NAMt: Stevens ana
Original ContractlWork Order Amount:
$2,694,473.35
(Starting Point)
Current BCC Approved Amount:
$2,694,473.35
(Last Total Amount Approved by the BCC)
Current Contract/Work Order Amount:
$2,767,708.70
(including All Changes Prior To This Modification)
Change Amount:
$ 83,643.93 cux�
Revised Contract/Work Order Amount:
$2,851,352.63 p
(Including This Change Order)
1 o
Cumulative Dollar Value of Changes to
this Contract/Work Order:
$ 156,879.28
Date of Last BCC Approval December 15, 2009
Agenda Item # 10E
Percentage of the change overlunder current contracttwork order amount 5.82%
Formula: (Revised Amount I Last BCC approved amount) -1
inc.
CURRENT COMPLETION DATE (S): ORIGINAL: December 15, 2010 CURRENT: February 8, 2011
this change order will: Z Add a new Tasks for $83,643.93 ❑ Increase Task Number by $
Other: add additional construction scope to the project
Describe the change(s): Changes include changing from a jack and bore under Davis Boulevard to a directional
bore which resolved a conflict with utilities at that location, site improvement plan changes at the stormwater
pumpstation caused by permit and site development plan requirements, miscellaneous changes including water
main diversion, removal and replacement of existing failing culverts, additional roadway work, and safety grate
and brick bulkhead due to concerns from the Brookside community. These changes have been vetted and
reviewed by staff and are fair and reasonable.
Specify the reasons for the change(s) X 1. Planned or Elective 3, 2. Unforeseen Conditions C` 3. Quantity
Adjustments t- 4. Correction of Errors (Plans, Specifications or Scope of Work) 5. Value Added
aW 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: Project could not be
completed in its entirety. .
This change was requested by: Contractor /Consuftant 9 Owner T`1 Using Department ? CDES
— Design Professional `IRegulatory Agency (Specify) rOther (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: Yes i No
This form is to b sig d
PPROVED BY: Date:
d % %o
s . h elate, ASLA, Senior Project Manager
REVIEWED BY: Date:
Rhonda Cummings, Contract Specialist
Revised 4.10 Packet Page -1252-
PROCESS BY:
Lisa Tar
2/26/2013 16.A.14.
CHANGE ORDERN i'uE
TO: Stevens and Layton, Inc. FROM: Collier County TECM ,
11260 Palm Beach Boulevard 2885 South Horseshoe Drive T E" & C Pal Dent
Fort Myers, FL 33905 Naples, FL 34104
Project: Gateway Triangle Stormwater Project # 51803
Improvements, Phase 2 Construction Contract #10 -5366 Y
Contract date: December 15, 2009 Work Order/PO# 45001157
Change Order: # 3 Date: December 28, 2010
Change Order Description:
On December 15, 2009 the Board of County Commissioners awarded Contract # 10 -5366 to
Stevens and Layton, Inc. for the construction of the Phase 2 Improvements to the Gateway
Triangle Stormwater project (Project #51803, Agenda Item 10B) for $2,694,473.35. Since
that time, staff has administratively approved Change Order #1 in the amount of $9,116.60 on
March 1. 0, 2010 for the use of ductile iron pipe and fittings in lieu of the specified HDPE
pipe, in order to minimize the business disruptions that are caused by extensive trenching
required for the HDPE pipe. Change Order 42 was administratively approved in the amount
of $54,118.75 on August 16, 2010 to extend an elliptical pipe to pick up additional drainage,
relocate additional water mains, install conduit for FPL, extension of a directional bore,
installation of a gate to ease maintenance access, move and cap an existing force main,
reconfiguration of roadside drainage system, and to allow 34 days of additional contract time
for the project.
Change Order #3 serves to provide funding for changes to the project that were made by the
County since Change Orders #I and # 2 were approved. Change Order # 3 includes changing
from a jack and bore to a directional bore under Davis Boulevard which resolved the conflict
with utilities at that intersection, site improvement plan changes at the stormwater pump
station caused by permit and site development requirements, miscellaneous changes
including water main diversion, removal and replacement of existing failing culverts,
additional roadway work, and safety grate and brick bulkhead due to concerns from the
Brookside community. All together these changes equal $83,643.93. As a consequence of
this additional work, 22 days are being added to the Contract time to provide for adequate
time to address the additional work. These changes have been reviewed and financially
analyzed by staff and are fair and proper. A breakdown of the costs is attached to this
Change Order #3.
Original agreement amount .............................................. $2,694,473.35
Sum of Previous Changes ................. ............................... 73,235.35
This Change Order No. 3 Amount (add or subtract)... ***** .... .$ 83.643.93
Revised Agreement Amount ....................................... .$2,851,352.63
Original contract time in calendar days . ................... ..........................285 days
Adjusted number of calendar days due to previous change orders ..................34 days
This change order adjusted time is .......................... .............................22 days
Revised Contract Time in working days .................. ...........................341 days
as
Packet Page -1253-
2/26/2013 16.A.14.
Change Order No. 3
Page 2
Original Notice to Proceed date .................................................. . February 15, 2009
Completion date based on original contract time ......................... December 15, 2010
Revised completion date due to change order(s) ......................... February 8, 2011
Your acceptance of this change order shall constitute a modification to our Agreement and
will be performed subject to all the same terms and conditions as contained in said
Agreement indicated above, as fully as if the same were repeated in this acceptance. The
adjustment, to this Agreement shall constitute a full and final settlement of any and all claims
arising out of, or related to, the change set forth herein, including claims for impact and delay
costs. f ��ak
Prepared by: Date: / lC")
J eph . Delate, ASLA, RLA; Senior Project Manager
Transportation Engineering Department
c
Accepted by: Date: l -) }
V. Keith ean, President
Stevens and Layton, Inc.
Approved by: y Date:
Gary Pu suu, P.E.; Principal Project Manager
Transportation. Engineering Department
Approved by: I I 1
JaAA ad. P
•• • ej
Approved by:
Feder, AICP, Division Administrator
Management Division
Rhonda Cummings, Contract Specialist
Purchasing Department
Packet Page -1254-
f 5 -- //
Date: i --
i'
Dater
Date:
2/26/2013 16.A.14.
Change Order No. 3
Page 2
Original Notice to Proceed date .......................... ........................ February 15, 2009
Completion date based on original contract time . ........................ December 15, 2010
Revised completion date due to change order(s) ......................... February 8, 2011
Your acceptance of this change order shall constitute a modification to our Agreement and
will be performed subject to all the same terms and conditions as contained in said
Agreement indicated above, as fully as if the same were repeated in this acceptance. The
adjustment, to this Agreement shall constitute a full and final settlement of any and all claims
arising out of, or related to, the change set forth herein, including claims for impact and delay
costs.
Prepared by: Date: ! �Ca
Jos6p'ON . Delete, ASLA, RLA; Senior Project Manager
Transportation Engineering Department
' yc
Accepted by: Date:
V. Keith k President
Stevens and Layton, Inc.
Approved -by' .L =��� -- - Date l - S- A/
Gary Putaansuu, P.E.; Principal Project Manager
Transportation Engineering Department
Approved by:
J ad, P
Division Administrator
Approved by: WTI' - u v C-T � „i r v• M r
Rhonda Cummings, Contract Specialist
Purchasing Department
Packet Page -1255-
Date: %
Date: i /1 !c
Date:
LIST OF PROPOS*CHANGE ORDER #3)
0
PROTECT: Gatewav Triangle
2/26/2013 16.A.14
DX— —1.11-1
I.TEN11
10.1
ITEM DESCRIPTION
m 'g.- g " L
QTY
UNITi
I UNIT
PRICE
I AMOUNT
1
2
IDIR. BORE 320 LF OF 30" HDPE STORNAVATERFM
IREIVIOVE 149 OF 42" STEEL CASING FROM CONTRAC
1
I
LS
ff-
124,500.00
(51,800.00)1
124,500.00
(51,800.00
.00
20
3
-dUffEK1S(5R FOR 17T OF 30" D.I.P. FROM CONTRACT
I
LS
(3,440.00).
(3,440.00)
69,260.00
20
TOTAL
IMPR IEN-rrp CHANGES
1
LANDSCAPE & IRRIGATION
�1—
LS
7,425.00
7,425.00
01
2
POWER SUPPLY TO IRRIGATION PUMP AND CONTROLS
1,976.37
1,976.37
0
3
ACCESS DRIVE
1
I
LS
1,730.00
1,730.00
0
HOT-TAP & FIRE HYDRANT WITH BOLLARDS
LS--
5,550.00
5,550-00
0
5
GENERATOR GATE PS SITE
CHANGES MADE TO GENERATOR & CONTROL BLDG SLAB
1
EA
480.00
NO COST
480.00
-
1 01
0
7
CREDIT CONTRACT FOR ORIGINAL ACCESS DRINTE
I
LS
(866.02)
(866. 02
8
ICRED CONTRACT FOR FLOWABLE FILL NOT USED
I
LS
L15-0-0-9-01
13,795.35
LIANEOUMEANGt5-
2
ADDITIONAL 6"WATERMAIN DIVERSION ...
REIAOVE FAILING CNIP ...... .
I
90
EA
LF
8.50
1,890.00
765.00
0
0
3
--TTADDITIONAL
jREPLA.CE FAILING CAI? w/ 18" RCP
STABILIZED SUBGRADE - CMP REPLACEMENT
90
j 51
LF
29.50
1.78
2,655A0
90.78
u.
5
6
7
ADDITIONAL KO-Xi5 BASE - CMP REPLACEMENT
ADDITIONAL ASPHALT PAVING - CMP LACEI�IENT
ADDMONAT, MOT - CINIP REPLACEMENT
51
60
1
SY
SY
—.5.75-
6.25
550.00
293.25
375.00
550.00
0
01 I
,�F
9
CUT -��gff Nq ADAPTER
ESIST. 30 TER @ PUMP STATION
STOP NX70RK DUE TO RAIN
,TOTAL
I
LS
1,210.00
NO COST
1,210.00
7 829.03
0
2
2
CREDIT CONTRAg.kTY F1TrMSN0T-C9P-D---
-T
;-I J8"TT—C--'- NOT USED
30
LF
(19.75)
(592-36)'�--]
I
_jITEMNO.',
3
ITEM Nd:-',�T30"RCP - QTY NOT USED
ITEM NO. S-5 36" RCP - QTY NOT USED
11
42
LF
LF
(52.40)
(72.20)
(576.40)
(3,032.40)�----
3
ITEM NO. S-6 42" RCP - QTY NOT USED
ITEP4 NO. CO2-26 REMOVE EXISTING 6" FM QTY NOT USED
319
LF
LF
--J!-8-9)
(13.2.5)1
3,800.00
400.00
(3,012.40)1
(4,226.75)
_IIA41.45
_11A4
_( IIA4 )
3,800.00
400.00
4,200.00
1
j —
I
—T
!TOTAL
BRO0KSID=rvE-R-ET1-90-N7S
FURNISH & INSTALL SS FDOT GRATE BARS ON 42" MES I
INSTALL BRICK & MORTAR BULKHEAD IN S-402
TOTAL
I
1
FA
EA
C
•HANGE ORDER #1 TOTAL
9,116.60
0
jCHANGE ,ORDER'#2 :TOTAL -(D
$64,118.75
34
CHANGE 'ORDER VTPTAL
$83,643.93
22
ORIGINAL'CONTRACT:AMOUNT (DAi'S TO SCE u
$2,694,473.35
285
'-'P,VISED. CON TRACT7AMOUNT'(PAYS.TOSC) :.:1
$2,851,352.63
341
)NTINGENCY(10%)
$269,447.34 1
$156,879.281
!CONTINGENCY.REMMMNG::
$112,568.06
1MV20101.1st of Proposals COn
Packet Page -1256-
Stevens &
December 1, 2010
Mr. Shane Cox P.E.
Collier County Storm Water Management
2885 South Horseshoe Drive
Naples, FL 34104
RE: Gateway Triangle Storm Water Improvements Phase Il C.O. #2
Mr. Cox,
2/26/2013 16.A.14.
on, Inc.
1126o Palm Beach Blvd.
Fort Myers, Florida 33905
Phone (239) 693 -1400
Fax (239) 693 -9630
As requested, below you will find a summary list of the proposed change order items and an
explanation detailing the work performed and the necessity of each item.
Davis Blvd. Directional Bore (In Lieu of Jack & Bore)
It was discovered that the 6 inch Teco gas line is not at the elevation shown on the plans and
was in direct conflict whit the proposed 48 inch steel casing. The only practical option to resolve
the conflict is to directional drill a 30 inch HDPE pipe across Davis Blvd. in lieu of the 48" jack &
bore. An estimate of labor and materials not used because of the directional drill are shown as
credits to the contract in this section.
Site Improvement Plan Changes
Changes to the site plan were made to acquire construction permits. This section reflects the
changes made and the costs associated with the changes.
Miscellaneous Changes (Project Wide)
The items in this section are extra work performed by S &L to facilitate the construction of the
drainage improvements and replace existing CMP drainage pipes crossing roads in the
construction area and the additional costs for restoration and maintenance of traffic. Also
included in this section is the additional cost of cutting and re- fusing of the existing 30 inch MJ
adapter at the pump station tie -in point. The existing 30 inch HDPE was installed 12 feet past
the point where the connection to the Pump Station discharge was to be made..
Packet Page -1257-
2/26/2013 16.A.14.
Credits to Contract
This section shows the completed items of the contract and the credits of unused items.
We, at Stevens and Layton thank you for the opportunity to bid and perform your work. We
also look forward to working with you on future projects.
Best Regards,
T.J. Reeves
Project Manager
Packet Page -1258-