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Agenda 04/10/2018 Item #16E 404/10/2018 EXECUTIVE SUMMARY Recommendation to approve a single source waiver to Vic’s Boot & Shoe, Inc. (d/b/a -Red Wing Shoe Store) for the purchase of protective footwear. OBJECTIVE: To provide protective footwear for the prevention of ankle and foot injuries t o employees that are subject to ankle and foot injury. CONSIDERATIONS: Pursuant to the County Manager Agency (“CMA”) Administrative Practice and Procedures manual, CMA #5902, Workplace Safety and Health Policy, Collier County Government voluntarily abides by the Occupational Safety & Health Act of 1970 (OSHA) to establish a workplace free from recognized hazards. These rules and regulations are covered in the Code of Federal Regulations (29-CFR), 1926 for Construction and 1910 for General Industry. Collier County also established CMA #5806, Protective Footwear, to govern the purchase and use of protective footwear. Protective Footwear is an integral component of any environmental, health and safety program and helps to reduce costs associated with injuries and illnesses, thus reducing Workers’ Compensation costs. Vic’s Boot and Shoe, Inc., is the only local vendor within the geographic area able to comply with the protection level requirements of the program. Further, the need to fit protective footwear to the individual needs of the employee is a critical element of the protective footwear program, so this fitting service cannot be accomplished by on-line ordering. Hence, a local vendor is necessary to assure that footwear meets the appropriate protection level and that it fits properly. The selected vendor must reside within a reasonable driving distance from the main County Campus to accommodate staff needs. The County has only had 9 foot-related claims since 2011, which represents only 0.007% of all total work-related claims. That percentage attests to the positive performance experienced by County employees utilizing this brand boot. In addition, per the attached back-up documentation, Red Wing holds the General Services Administration (“GSA”) Contract for Boots Nationwide, which allows the County to obtain GSA pricing on boots from Vic’s lower than currently realized. Based on the geographic location, the full-service fitting services required and the Red Wing brand affiliation, a Single Source Waiver to Vic's was issued by the Procurement Services Division. The single source waiver is for a period of three years, at which time the market will be re -evaluated. This will be a Purchase Order driven agreement. FISCAL IMPACT: The anticipated program cost is $200,000 per year and is budgeted within various Division budgets. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this item. LEGAL RECOMMENDATION: This item is approved as to form and legality, and requires majority vote for Board approval. -SRT RECOMMENDATION: To approve a three-year single source waiver to Vic’s Boot and Shoe, Inc. (d/b/a-Red Wing Shoe Store) for the purchase of protective footwear. 16.E.4 Packet Pg. 869 04/10/2018 Submitted by: Ron Miller, Jr. GSP, DER, Environmental, Health & Safety Manager, Risk Management Division ATTACHMENT(S) 1. Vics Boot Costs 2017 (008) (PDF) 2. Waiver Request 327- Vic's Boots 3-year (PDF) 16.E.4 Packet Pg. 870 04/10/2018 COLLIER COUNTY Board of County Commissioners Item Number: 16.E.4 Doc ID: 5070 Item Summary: Recommendation to approve a single source waiver to Vic's Boot and Shoe (DBA-Red Wing Shoe Store) for the purchase of protective footwear. Meeting Date: 04/10/2018 Prepared by: Title: Supervisor - Operations – Procurement Services Name: Catherine Bigelow 03/15/2018 9:39 AM Submitted by: Title: – Procurement Services Name: Ted Coyman 03/15/2018 9:39 AM Approved By: Review: Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 03/15/2018 9:45 AM Procurement Services Ted Coyman Additional Reviewer Completed 03/15/2018 10:24 AM Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 03/15/2018 11:17 AM Procurement Services Catherine Bigelow Additional Reviewer Completed 03/20/2018 10:54 AM Administrative Services Department Len Price Level 2 Division Administrator Review Completed 03/27/2018 5:06 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 03/28/2018 8:51 AM Office of Management and Budget Laura Wells Additional Reviewer Completed 03/28/2018 10:55 AM Risk Management Jeff Walker Additional Reviewer Completed 03/30/2018 7:41 AM County Attorney's Office Scott Teach Additional Reviewer Completed 03/30/2018 11:00 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/02/2018 4:07 PM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 04/03/2018 1:44 PM Board of County Commissioners MaryJo Brock Meeting Pending 04/10/2018 9:00 AM 16.E.4 Packet Pg. 871 Stock #Vics GSA 59001 $169.99 140.45$ 107 $174.99 $144.58 952 $174.99 $144.58 1159 $174.99 $144.58 923 $184.99 $152.84 926 $184.99 $152.84 8636 $199.99 156.97$ 8637 $199.99 156.97$ 423 $194.99 $161.10 436 $194.99 $161.10 953 $194.99 $161.10 2259 $194.99 $161.10 8618 $194.99 161.10$ 938 $194.99 $161.20 2238 $199.99 $165.23 2245 $199.99 $165.23 2436 $199.99 $165.23 3526 $199.99 165.23$ 4423 $199.99 165.23$ 6618 $199.99 165.23$ 8701 $209.99 165.23$ 912 $204.99 $169.36 1105 $204.99 $169.36 438 $204.99 $169.39 913 $204.99 $169.60 903 $209.99 $173.49 1149 $209.99 $173.49 2212 $209.99 $173.49 2213 $209.99 $173.49 2233 $209.99 $173.49 3528 $209.99 173.49$ 4439 $209.99 173.49$ 6662 $209.99 173.49$ 202 $214.99 $177.00 595 $214.99 $177.62 1206 $214.99 $177.62 2203 $214.99 $177.62 2249 $214.99 $177.62 2438 $214.99 $177.62 3568 $214.99 177.62$ 6680 $224.99 177.62$ 2261 $224.99 $181.75 4239 $219.99 $181.75 4473 $244.99 181.75$ 402 $224.99 $185.89 415 $224.99 $185.89 16.E.4.a Packet Pg. 872 Attachment: Vics Boot Costs 2017 (008) (5070 : Vic's Boots Waiver Request) 676 $224.99 $185.89 1132 $224.99 $185.89 2206 $224.99 $185.89 2231 $224.99 $185.89 4433 $224.99 185.89$ 400 $229.99 $190.02 606 $229.99 $190.02 607 $229.99 $190.02 931 $229.99 $190.02 1411 $229.99 $190.02 2325 $239.99 $190.02 4215 $229.99 $190.02 4217 $229.99 $190.02 678 $234.99 $194.15 2406 $234.99 $194.15 4200 $234.99 $194.15 4435 $234.99 194.15$ 1172 $239.99 $198.28 2211 $239.99 $198.28 1178 $259.99 $202.41 2272 $244.99 $202.41 3507 $244.99 $202.41 4273 $249.99 $202.41 4436 $244.99 202.41$ 4441 $244.99 202.41$ 608 $249.99 $206.54 866 $249.99 $206.54 2156 $249.99 $206.54 2230 $264.99 $206.54 2271 $249.99 $206.54 2405 $249.99 $206.54 10875 $249.99 206.54$ 2408 $254.99 $210.67 963 $259.99 $214.80 1155 $269.99 $214.80 2491 $259.99 $214.80 3505 $264.99 $218.93 3508 $269.99 $223.06 899 $274.99 $227.20 4445 $274.99 227.20$ 604 $284.99 $235.46 10877 $289.99 239.59$ 815 $294.99 $243.72 914 $299.99 $247.85 1425 $299.99 $247.85 968 $309.99 $251.98 1698 $314.99 $251.98 16.E.4.a Packet Pg. 873 Attachment: Vics Boot Costs 2017 (008) (5070 : Vic's Boots Waiver Request) 4494 $304.99 251.98$ 1412 $314.99 $260.24 1426 $314.99 $260.24 3504 $314.99 $260.24 4425 $314.99 260.24$ 2218 $329.99 $264.37 218 $334.99 $268.51 2414 $324.99 $268.51 2412 $334.99 $276.77 2416 $329.99 $276.77 4492 $359.99 297.42$ 6510 $79.99 6333 $84.99 6112 $89.99 6513 $89.99 6550 $89.99 6551 $89.99 6554 $89.99 5110 $94.99 5112 $94.99 5114 $94.99 5530 $94.99 6553 $94.99 6555 $94.99 6558 $94.99 5022 $99.99 5103 $99.99 5430 $99.99 5511 $99.99 6113 $99.99 6552 $99.99 5113 $104.99 5115 $104.99 5411 $104.99 5608 $104.99 5609 $104.99 6556 $104.99 5014 $109.99 5433 $109.99 6422 $109.99 83105 $109.99 2833 $114.99 2838 $114.99 2841 $114.99 3803 $114.99 3818 $114.99 16.E.4.a Packet Pg. 874 Attachment: Vics Boot Costs 2017 (008) (5070 : Vic's Boots Waiver Request) 3819 $114.99 5018 $114.99 5100 $114.99 5108 $114.99 5111 $114.99 5118 $114.99 5808 $114.99 83106 $114.99 2844 $119.99 4880 $119.99 5007 $119.99 5009 $119.99 5010 $119.99 5012 $119.99 5023 $119.99 5024 $119.99 5106 $119.99 5116 $119.99 5117 $119.99 5553 $119.99 6426 $119.99 83409 $119.99 83607 $119.99 83611 $119.99 5302 $124.99 5418 $124.99 5418 $124.99 5605 $124.99 5607 $124.99 8337 $124.99 83408 $124.99 83410 $124.99 83608 $124.99 83612 $124.99 83615 $124.99 2337 $129.99 5025 $129.99 5026 $129.99 5119 $129.99 5303 $129.99 5335 $129.99 5400 $129.99 5401 $129.99 5610 $129.99 5805 $129.99 6337 $129.99 59000 $129.99 16.E.4.a Packet Pg. 875 Attachment: Vics Boot Costs 2017 (008) (5070 : Vic's Boots Waiver Request) 59002 $129.99 83616 $129.99 1623 $134.99 2338 $134.99 2339 $134.99 2341 $134.99 2342 $134.99 5001 $134.99 5015 $134.99 5016 $134.99 5017 $134.99 5501 $134.99 5503 $134.99 59003 $134.99 59005 $134.99 83613 $134.99 83932 $134.99 134 $139.99 2834 $139.99 2835 $139.99 2836 $139.99 2895 $139.99 3835 $139.99 4053 $139.99 4054 $139.99 4070 $139.99 4891 $139.99 5615 $139.99 5622 $139.99 6266 $139.99 6330 $139.99 6334 $139.99 6338 $139.99 6341 $139.99 6342 $139.99 8700 $139.99 8702 $139.99 8703 $139.99 8704 $139.99 83614 $139.99 83617 $139.99 133 $144.99 2811 $144.99 2845 $144.99 5266 $144.99 5424 $144.99 5425 $144.99 16.E.4.a Packet Pg. 876 Attachment: Vics Boot Costs 2017 (008) (5070 : Vic's Boots Waiver Request) 5800 $144.99 83202 $144.99 83605 $144.99 83618 $144.99 83829 $144.99 2321 $149.99 2322 $149.99 2323 $149.99 2324 $149.99 3503 $149.99 4885 $149.99 4896 $149.99 5584 $149.99 5586 $149.99 5614 $149.99 5715 $149.99 5815 $149.99 5906 $149.99 6633 $149.99 6634 $149.99 6700 $149.99 6702 $149.99 8692 $149.99 83101 $149.99 83102 $149.99 83104 $149.99 83603 $149.99 83836 $149.99 1627 $154.99 2850 $154.99 2862 $154.99 2863 $154.99 2864 $154.99 2868 $154.99 2870 $154.99 3862 $154.99 5290 $154.99 5623 $154.99 6703 $154.99 6704 $154.99 83604 $154.99 83606 $154.99 83624 $154.99 83626 $154.99 83634 $154.99 83909 $154.99 2327 $159.99 16.E.4.a Packet Pg. 877 Attachment: Vics Boot Costs 2017 (008) (5070 : Vic's Boots Waiver Request) 2800 $159.99 3541 $159.99 3874 $159.99 3887 $159.99 5486 $159.99 5586 $159.99 5601 $159.99 5606 $159.99 5613 $159.99 5701 $159.99 5908 $159.99 6692 $159.99 8670 $159.99 83205 $159.99 83803 $159.99 83818 $159.99 83838 $159.99 2205 $164.99 2873 $164.99 2874 $164.99 2881 $164.99 3533 $164.99 5489 $164.99 5611 $164.99 6707 $164.99 83209 $164.99 83405 $164.99 83619 $164.99 83804 $164.99 83824 $164.99 USBBK $166.00 3561 $169.99 3864 $169.99 4479 $169.99 5626 $169.99 5918 $169.99 6200 $169.99 6670 $169.99 83201 $169.99 83204 $169.99 83208 $169.99 83640 $169.99 83642 $169.99 2871 $174.99 3501 $174.99 3875 $174.99 4833 $174.99 16.E.4.a Packet Pg. 878 Attachment: Vics Boot Costs 2017 (008) (5070 : Vic's Boots Waiver Request) 5803 $174.99 6640 $174.99 83207 $174.99 83214 $174.99 83400 $174.99 83406 $174.99 83905 $174.99 609 $179.99 807 $179.99 821 $179.99 838 $179.99 2234 $179.99 2235 $179.99 2880 $179.99 4887 $179.99 5700 $179.99 6500 $179.99 8691 $179.99 83200 $179.99 83206 $179.99 83403 $179.99 83404 $179.99 83627 $179.99 83636 $179.99 83840 $179.99 83904 $179.99 867 $184.99 878 $184.99 2241 $184.99 3858 $184.99 4409 $184.99 4412 $184.99 4426 $184.99 4843 $184.99 5828 $184.99 83210 $184.99 83216 $184.99 83402 $184.99 83609 $184.99 83628 $184.99 83808 $184.99 83911 $184.99 83913 $184.99 83914 $184.99 83915 $184.99 83917 $184.99 83919 $184.99 16.E.4.a Packet Pg. 879 Attachment: Vics Boot Costs 2017 (008) (5070 : Vic's Boots Waiver Request) 83927 $184.99 83929 $184.99 435 $189.99 822 $189.99 826 $189.99 2223 $189.99 2226 $189.99 2239 $189.99 2340 $189.99 2884 $189.99 2885 $189.99 3510 $189.99 3866 $189.99 5686 $189.99 8672 $189.99 83601 $189.99 83610 $189.99 83632 $189.99 83810 $189.99 83902 $189.99 83910 $189.99 83918 $189.99 83928 $189.99 83931 $189.99 808 $194.99 839 $194.99 894 $194.99 971 $194.99 2274 $194.99 2499 $194.99 2889 $194.99 3535 $194.99 3859 $194.99 4421 $194.99 6672 $194.99 6691 $194.99 8675 $194.99 8683 $194.99 8690 $194.99 83218 $194.99 83600 $194.99 83602 $194.99 83830 $194.99 83907 $194.99 83921 $194.99 83923 $194.99 83925 $194.99 16.E.4.a Packet Pg. 880 Attachment: Vics Boot Costs 2017 (008) (5070 : Vic's Boots Waiver Request) 83936 $194.99 432 $199.99 810 $199.99 827 $199.99 836 $199.99 1124 $199.99 1125 $199.99 1447 $199.99 2240 $199.99 2373 $199.99 4456 $199.99 4837 $199.99 5889 $199.99 83801 $199.99 83832 $199.99 83901 $199.99 83906 $199.99 83912 $199.99 83916 $199.99 83924 $199.99 83926 $199.99 83930 $199.99 83934 $199.99 405 $204.99 865 $204.99 988 $204.99 3536 $204.99 3539 $204.99 3540 $204.99 4422 $204.99 6674 $204.99 6690 $204.99 83800 $204.99 83814 $204.99 83842 $204.99 83900 $204.99 406 $209.99 805 $209.99 837 $209.99 1203 $209.99 1444 $209.99 1859 $209.99 2260 $209.99 2888 $209.99 4838 $209.99 83822 $209.99 83920 $209.99 16.E.4.a Packet Pg. 881 Attachment: Vics Boot Costs 2017 (008) (5070 : Vic's Boots Waiver Request) 411 $214.99 414 $214.99 2280 $214.99 2875 $214.99 4406 $214.99 6671 $214.99 6675 $214.99 620 $219.99 885 $219.99 896 $219.99 1205 $219.99 2244 $219.99 4216 $219.99 4403 $219.99 801 $224.99 802 $224.99 1170 $224.99 2252 $224.99 3888 $224.99 4414 $224.99 4420 $224.99 83826 $224.99 4293 $229.00 616 $229.99 886 $229.99 1102 $229.99 2270 $229.99 2876 $229.99 3807 $229.99 4487 $229.99 83828 $229.99 401 $234.99 4416 $234.99 4417 $234.99 1211 $239.99 2493 $239.99 3506 $239.99 4471 $239.99 409 $244.99 1171 $244.99 2401 $244.99 3049 $249.99 3512 $249.99 4411 $249.99 4489 $249.99 880 $254.99 1138 $254.99 16.E.4.a Packet Pg. 882 Attachment: Vics Boot Costs 2017 (008) (5070 : Vic's Boots Waiver Request) 860 $259.99 882 $259.99 1150 $259.99 2409 $259.99 3548 $259.99 3809 $259.99 4413 $259.99 4442 $259.99 4448 $264.99 2250 $269.99 2492 $269.99 3530 $269.99 83820 $274.99 4431 $279.99 USFBF $287.00 3527 $289.99 4440 $289.99 2218 $319.99 4495 $339.99 2292 $374.99 16.E.4.a Packet Pg. 883 Attachment: Vics Boot Costs 2017 (008) (5070 : Vic's Boots Waiver Request) 16.E.4.b Packet Pg. 884 Attachment: Waiver Request 327- Vic's Boots 3-year (5070 : Vic's Boots Waiver Request) 16.E.4.b Packet Pg. 885 Attachment: Waiver Request 327- Vic's Boots 3-year (5070 : Vic's Boots Waiver Request) 16.E.4.b Packet Pg. 886 Attachment: Waiver Request 327- Vic's Boots 3-year (5070 : Vic's Boots Waiver Request)