Agenda 01/22/2013 Item #16D2 1/22/2013 Item 16.D.2.
EXECUTIVE SUMMARY
Recommendation to approve an after-the-fact amendment between Collier County and the Area
Agency on Aging for Southwest Florida, Inc. d/b/a Senior Choices of Southwest Florida for FY
11/12 to reflect additional grant funding in the amount of $10,482 and corresponding unit rate
increase for the Nutritional Services Incentive Program (NSIP) and approve the necessary Budget
Amendment.
OBJECTIVE: To provide additional meals to the elderly in our community.
CONSIDERATIONS: In January 2008, the Housing and Human Services Department, Services for
Seniors program, received approval from the Board to begin administering the Senior Nutrition Program.
The program in Collier County is partially funded through the Federal Nutritional Services Incentive
Program (NSIP) and currently consists of congregate meal sites in East Naples, Golden Gate, Goodlette
Arms senior apartments and the Roberts Center in Immokalee. Home delivered meals are also provided
to the frail,home bound, elderly through this grant program.
The current NSIP agreement for FY 2012 in the amount of$35,146.00 was approved by the Board on
December 11, 2012, item 16.D.14. In order to receive the additional funding for FY 2012, an amendment
in the amount of$10,482.00 must be executed by the Board of County Commissioners. This amendment
also increases Collier County's unit reimbursement rate from $0.68 to $0.75 for each meal served in the
nutrition program. The $.75 unit price is a supplemental amount received for each meal served under the
Older Americans Act Title III congregate meal and home delivered meal programs. These additional
funds can be used to increase the number of meals served in the program.
Program Component Original Revised Budget Budget
Budget Increase
Nutritional Services Incentive Program
(NSIP)FY12 $35,146.00 $ 45,628.00 $10,482.00
This document was received by staff on December 19, 2012 and was required to be returned to Senior
Choices within 30 days. The amendment to the NSIP program is being presented as an after-the-fact
because the item was not received it time for it to be processed to meet the agenda submittal deadline for
the January 8, 2013 Board meeting. In order to remain in compliance with the grant and to be able to
continue to provide much needed services to the County's frail elderly it was necessary to execute the
amendment prior to the regularly scheduled Board meeting. Consequently, pursuant to CMA 5330 and
Resolution No. 2010-122, the County Manager authorized Steve Carnell, Interim Administrator, to sign
the contract amendment. Collier County as the Lead Agency is responsible to respond to seniors needs
and to manage the spending authority for the NSIP program.
FISCAL IMPACT: A budget amendment is required to recognize additional grant funding in the amount
of$10,482.00 within Human Service Grant Fund (707),Project 33182.No match is required.
LEGAL CONSIDERATIONS: This is a standard form amendment provided by the Area Agency on
Aging for Southwest Florida, Inc. d/b/a Senior Choices of Southwest Florida. This item is legally
sufficient and requires a majority vote.—JBW
GROWTH MANAGEMENT: There is no growth management impact from this recommendation.
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1/22/2013 Item 16.D.2.
RECOMMENDATIONS: To authorize the necessary budget amendment to recognize grant funding
provided through the Area Agency on Aging for Southwest Florida, Inc. d/b/a Senior Choices of
Southwest Florida in the amount of$10,482.00 into NSIP Grant Fund 707, Project 33182 and authorize
the Chairman to ratify all necessary forms.
Prepared by:Lisa N. Carr,Grants Coordinator, Housing Human and Veteran Services
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1/22/2013 Item 16.D.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.2.
Item Summary: Recommendation to approve an after-the-fact amendment between
Collier County and the Area Agency on Aging for Southwest Florida, Inc. d/b/a Senior Choices of
Southwest Florida for FY 11/12 to reflect additional grant funding in the amount of$10,482 and
corresponding unit rate increase for the Nutritional Services Incentive Program (NSIP) and
authorize the necessary Budget Amendment.
Meeting Date: 1/22/2013
Prepared By
Name: CarrLisa
Title: Grants Coordinator
12/20/2012 1:39:19 PM
Approved By
Name: SonntagKristi
Title: Manager-Federal/State Grants,HHVS
Date: 1/3/2013 5:30:36 PM
Name: LarsenKathleen
Title: Account Technician,HHVS
Name: GrantKimberley
Title: Interim Director,HHVS
Date: 1/4/2013 8:43:49 AM
Name: AlonsoHailey
Title: Operations Analyst,Public Service Division
Date: 1/4/2013 3:28:17 PM
Name: DeSearJacquelyn
Title: Accountant, HHVS
Date: 1/4/2013 3:38:49 PM
Name: CarnellSteve
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1/22/2013 Item 16.D.2.
Title: Director-Purchasing/General Services,Purchasing
Date: 1/7/2013 9:20:13 AM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 1/8/2013 10:33:58 AM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 1/10/2013 4:03:10 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 1/11/2013 11:28:27 AM
Name: KlatzkowJeff •
Title: County Attorney
Date: 1/11/2013 11:45:06 AM
Name: OchsLeo
Title: County Manager
Date: 1/11/2013 3:20:27 PM
Yom;
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Amendment 003 1/22/2013 Item 16.D.2.
AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA,INC.
dba SENIOR CHOICES OF SOUTHWEST FLORIDA
STANDARD CONTRACT
NUTRITION SERVICES INCENTIVE PROGRAM
THIS AMENDMENT is entered into between the Area Agency on Aging for Southwest Florida, Inc., dba Senior
Choices of Southwest Florida ("Agency") and Collier County Board of County Commissioners, ("Contractor"), amends
agreement NSIP 203.12.
The purpose of this amendment is to increase allocation in the amount of$10,482. Additionally this amendment (1)
revises sections of the standard contract, (2)revises ATTACHMENT I-SECTION III—Method of Payment rate from
$.68 per meal to$.753786755 per meal and revise ATTACHMENT III Exhibit-1.
The purpose of this amendment is to amend the following contract sections(Paragraphs and Attachments):
STANDARD CONTRACT:
Revise the Standard Contract with the following changes:
(1) Amend section 4.
ATTACHMENT I,STATEMENT OFF WORK:
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(1) Amend section 3.1; and
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CONTRACT ATTACHMENTS:.
(1) Revise Attachment III,Exhibit– 1.
Line denotes completion of above summary
STANDARD CONTRACT:
The Standard Contract is hereby revised as follows.
(1) Section 4 is hereby amended to read:
4.Contract Amount
The Agency agrees to pay for contracted services according to the terms and conditions of this contract in an
amount not to exceed$45,628 or the rate schedule,subject to the availability of funds. Any costs or services paid
for under any other contract or from any other source are not eligible for payment under this contract.
CONTRACT ATTACHMENTS:.
(1) ATTACHMENT HI,EXHIBIT 1 is hereby revised and attached hereto.
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Amendment 003 1/22/2013 Item 16.D.2.
This amendment shall be effective on the last day this amendment is signed by both Parties.
All provisions in the agreement and any attachments thereto in conflict with this amendment shall be and are hereby
changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in the
agreement.
This amendment and all of its attachments are hereby made a part of this agreement.
IN WITNESS WHEREOF, the parties hereto have caused this 4 page amendment to be executed by their officials there
unto duly authorized.
Contractor COLLIER COUNTY AREA AGENCY ON AGING FOR SOUTHWEST
BOARD OF COUNTY FLORIDA,INC.DBA SENIOR CHOICES OF
COMMISSIONERS SOUTHWEST FLORIDA
SIGNED BY: �V r , ""�`I SIGNED BY:
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NAME: Stephen Y. Camell NAME:
TITLE: Interim Administrator, Public Services Administrator TITLE: BOARD PRESIDENT
DATE: December 20,2012 DATE:
Federal Tax ID: 59-6000558
Fiscal Year Ending Date: 09/30
Appt°oved as to form & legal Sufficiency
Assista ounty Attorney --
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Amendment 003 1/22/2013 Item 16.D.2.
This amendment shall be effective on the last day this amendment is signed by both Parties.
All provisions in the agreement and any attachments thereto in conflict with this amendment shall be and are hereby
;hanged to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in the
agreement.
This amendment and all of its attachments are hereby made a part of this agreement.
IN WITNESS WHEREOF, the parties hereto have caused this 4 page amendment to be executed by their officials there
unto duly authorized.
Contractor COLLIER COUNTY AREA AGENCY ON AGING FOR SOUTHWEST
BOARD OF COUNTY FLORIDA,INC.DBA SENIOR CHOICES OF
COMMISSIONERS SOUTHWEST FLORIDA
SIGNED BY: '�? �. 1 SIGNED BY:
NAME: Stephen Y. Carrell NAME:
TITLE: Interim Administrator,Public Services Administrator TITLE: BOARD PRESIDENT
DATE: December 20,2012 DATE:
Federal Tax ID: 59-6000558
Fiscal Year Ending Date: 09/30
Approved as to form & legal Sufficiency
Assistari ounty Attorney
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Amendment 003 1/22/2013 Item 16.D.2.
ATTACHMENT I
SECTION III: METHOD OF PAYMENT
3.1 STATEMENT OF METHOD OF PAYMENT
This is a fixed rate contract. The Agency shall make payment to the Contractor for provision
of services up to a maximum number of units of service and at the prospective rate stated
below:
Service to be Provided Unit of Service Unit Rate
Eligible Congregate and 1 unit= 1 meal $0.753786755
Home Delivered Meals
The prospective rate is based on the estimated OAA grant award.
COLLIER
Service to be Unit of Service Unit Rate Maximum Allocation
Provided Units
Eligible Congregate I unit= I meal $0.753786755 60,532 $ 45,628
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and Home Delivered
Meals
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Amendment 003 1/22/2013 Item 16.D.2.
ATTACHMENT III
EXHIBIT—1
1. FEDERAL RESOURCES AWARDED TO THE SUBRECIPIENT PURSUANT TO THIS
AGREEMENT CONSIST OF THE FOLLOWING:
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
Nutrition Services Incentive Program Older Americans Act 93.053 $ 45,628.00
TOTAL FEDERAL AWARD $ 45,628.00
COLLIER
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
Nutrition Services Incentive Program Older Americans Act 93.053 $ 45,628.00
TOTAL FEDERAL AWARD $ 45,628.00
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1/22/2013 Item 16.D.2.
Attestation Statement
Agreement/Contract Number NSIP 203.12
Amendment Number 003
I, Stephen Y.Carnell ,,attest that no changes or revisions have been made to the
(Recipient/Contractor representative)
content of the above referenced agreement/contract or amendment between the Area Agency on Aging for
Southwest Florida dba as Senior Choices of Southwest Florida and
Collier County Board of Commissioners
(Signature of Recipient/Contractor name)
The only exception to this statement would be for changes in page formatting,due to the differences in
electronic data processing media,which has no affect on the agreement/contract content.
r,.
n f tl/f 12/20/2012
Signature of ecipient ontractor representative Date
Stephen Y.Carvell,Interim Administrator
Collier County Public Services Division
Approved as to form & legal Sufficiency
Assts t County Attorney
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