Agenda 01/22/2013 Item #16A13 1/22/2013 Item 16.A.13.
EXECUTIVE SUMMARY
Recommendation to approve Agreement No. 4600002771 with the South Florida Water
Management District in the amount of$75,000 for the continued collection of ground water
quality samples in Collier County.
OBJECTIVE: To enter into this agreement with the South Florida Water Management District
(SFWMD) to continue a six year partnership to collect ground water samples in Collier County
for$75,000.
CONSIDERATIONS: This one year agreement provides that the County's Natural Resources
Department will monitor 45 ground water sites semiannually. This monitoring program provides
data used in the development of ground water management strategies for the Big Cypress Basin
watershed. It's also being used to investigate effects of land use on ground water. Under the
terms of this agreement,the SFWMD will provide the County up to $75,000 in FY13.
FISCAL IMPACT: This Agreement will fund the County up to $75,000 in Fiscal Year 2013.
Payments will be received from the South Florida Water Management District (SFWMD) in
May and September 2013 based on completion of the County's required deliverables as specified
in the Agreement. The revenue will be recognized in Water Pollution Control Fund 114.
LEGAL CONSIDERATION: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a majority vote for
approval—SRT.
GROWTH MANAGEMENT IMPACT: The scope of the Agreement complies with and is
consistent with the requirements of the Conservation and Coastal Management Element
Objective 3.4 and the Natural Groundwater Aquifer Recharge Sub-element Objective 1.3 of the
Growth Management Plan relative to ground water quality monitoring.
RECOMMENDATION: That the Board of County Commissioners approves the attached
Agreement No. 4600002771 and authorize its Chairperson to sign the Agreement, whereby the
South Florida Water Management District will pay the County a total sum not to exceed $75,000
to collect ground water samples within the Big Cypress Basin in Fiscal Year 2013.
Prepared by: Rhonda J. Watkins,Principal Environmental Specialist
Natural Resources Department
Attachments: Agreement No.4600002771
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1/22/2013 Item 16.A.13.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.13.
Item Summary: Recommendation to approve Agreement No.4600002771 with the South
Florida Water Management District in the amount of$75,000 for the continued collection of
ground water quality samples in Collier County.
Meeting Date: 1/22/2013
Prepared By
Name: WatkinsRhonda
Title:Environmental Specialist,Principal,Pollution Cont
12/31/2012 11:25:35 AM
Submitted by
Title:Environmental Specialist,Principal,Pollution Cont
Name: WatkinsRhonda
12/31/2012 11:25:36 AM
Approved By
Name: LorenzWilliam
Title:Director-CDES Engineering Services,Comprehensive
Date: 1/7/2013 7:40:43 AM
Name:MarkiewiczJoanne
Title:Manager-Purchasing Acquisition,Purchasing&Gene
Date: 1/7/2013 12:56:28 PM
Name:PuigJudy
Title: Operations Analyst,GMD P&R
Date: 1/7/2013 2:41:04 PM
Name: WardKelsey
Title:Manager-Contracts Administration,Purchasing&Ge
Date: 1/8/2013 12:13:02 PM
/•-•
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1/22/2013 Item 16.A.13.
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Planning
Date: 1/9/2013 7:33:08 AM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 1/9/2013 10:06:11 AM
Name: OberrathKaren
Title: Senior Accountant, Grants
Date: 1/9/2013 3:05:18 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 1/11/2013 11:36:55 AM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 1/11/2013 12:45:06 PM
Name: OchsLeo
Title: County Manager
Date: 1/11/2013 5:09:06 PM
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1/22/2013 Item 16.A.13.
INVOICE REFERENCE NO.
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
LOCAL GOVERNMENTAL AGREEMENT
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BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY,FLORIDA
THIS AGREEMENT is entered into as of the by and between the
South Florida Water Management District (DISTRICT) and Collier County(COUNTY).
WHEREAS, the DISTRICT is a government entity created by Chapter 373. Florida
Statutes; and
WHEREAS. the DISTRICT desires to provide financial assistance to the COUNTY for
the Collection and Analyses of Groundwater Quality Samples; and
WHEREAS. the COUNTY warrants and represents that it has no obligation or
indebtedness that would impair its ability to fulfill the terms and conditions of this
AGREEMENT;
NOW, THEREFORE, in consideration of the covenants and representations set forth
herein and other good and valuable consideration, the receipt and adequacy of which is hereby
acknowledged,the parties agree as follows:
1. The DISTRICT agrees to contribute funds and the COUNTY agrees to perform the
work set forth in Exhibit "A" attached hereto and made a part hereof; subject to
availability of funds and in accordance with their respective authorities for collecting and
analyzing groundwater samples from forty-two (42) established stations and three (3)
random stations within the Big Cypress Basin.
2. The period of performance of this AGREEMENT shall commence on the date of
execution of this AGREEMENT and shall continue for a period of one(1)year.
3. The total DISTRICT contribution shall not exceed the amount of Seventy Five Thousand
Dollars and No Cents ($75,000.00). The DISTRICT shall make payment upon
completion and acceptance of the deliverables as described in the Payment and
Deliverable Schedule set forth in Exhibit "B", which is attached hereto and made a part
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of this AGREEMENT. The DISTRICT's contribution is subject to adequate
documentation to support actual expenditures within the not-to-exceed AGREEMENT
�-• funding limitation of Seventy Five Thousand Dollars and No Cents ($75.000.00). In no
event shall the DISTRICT be liable for any contribution hereunder in excess of this
amount. In the event the COUNTY is providing a cost sharing contribution as provided
for in paragraph 5 below, the COUNTY shall provide evidence that its minimum cost
share has been met for each invoice submitted. The subject cost share documentation
shall be included with each invoice. If the total consideration for this AGREEMENT is
subject to multi-year funding allocations, funding for each applicable fiscal year of this
AGREEMENT will be subject to Governing Board budgetary appropriation. In the
event the DISTRICT does not approve funding for any subsequent fiscal year, this
AGREEMENT shall terminate upon expenditure of the current funding,notwithstanding
other provisions in this AGREEMENT to the contrary. The DISTRICT will notify the
COUNTY in writing after the adoption of the final DISTRICT budget for each
subsequent fiscal year if funding is not approved for this AGREEMENT.
4. The COUNTY shall submit quarterly financial reports to the DISTRICT providing a
detailed accounting of all expenditures incurred hereunder throughout the term of this
AGREEMENT. The COUNTY shall report and document the amount of funds
expended per month during the quarterly reporting period and the AGREEMENT
expenditures to date within the maximum not-to-exceed AGREEMENT funding
limitation.
5. The COUNTY shall cost share in the total amount of the project in conformity with the
laws and regulations governing the COUNTY.
6. All work to be performed under this AGREEMENT is set forth in Exhibit "A",
Statement of Work, which is attached hereto and made a part of this AGREEMENT.
The COUNTY shall submit semi-annual progress reports detailing the status of work to
date for each task. The work specified in Exhibit "A" shall be under the direction of the
COUNTY but shall be open to periodic review and inspection by either party. No work
set forth in Exhibit "A" shall be performed beyond the expiration date of the
AGREEMENT unless authorized through execution of an amendment to cover
succeeding periods.
7. The COUNTY is hereby authorized to contract with third parties (subcontracts) for
services awarded through a competitive process required by Florida Statutes. The
COUNTY shall not subcontract, assign or transfer any other work under this
AGREEMENT without the prior written consent of the DISTRICT's Project Manager.
The COUNTY agrees to be responsible for the fulfillment of all work elements included
in any subcontract and agrees to be responsible for the payment of all monies due under
any subcontract. It is understood and agreed by the COUNTY that the DISTRICT shall
not be liable to any subcontractor for any expenses or liabilities incurred under the
subcontract(s).
8. Both the DISTRICT and the COUNTY shall have joint ownership rights to all work
items, including but not limited to, all documents, technical reports, research notes,
scientific data, computer programs, including the source and object code, which are
developed, created or otherwise originated hereunder by the other party, its
subcontractor(s), assign(s), agent(s) and/or successor(s) as required by the Exhibit "A",
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Statement of Work. Both parties' rights to deliverables received under this
AGREEMENT shall include the unrestricted and perpetual right to use, reproduce,
modify and distribute such deliverables at no additional cost to the other party.
Notwithstanding the foregoing, ownership of all equipment and hardware purchased by
the COUNTY under this AGREEMENT shall be deemed to be the property of the
COUNTY upon completion of this AGREEMENT. The COUNTY shall retain all
ownership to tangible property.
9. The COUNTY, to the extent permitted by law, assumes any and all risks of personal
injury, bodily injury and property damage attributable to negligent acts or omissions of
the COUNTY and the officers, employees, servants and agents thereof. The COUNTY
represents that it is self-funded for Worker's Compensation and liability insurance,
covering bodily injury, personal injury and property damage, with such protection being
applicable to the COUNTY, its officers and employees while acting within the scope of
their employment during performance of under this AGREEMENT. In the event that
the COUNTY subcontracts any part or all of the work hereunder to any third party, the
COUNTY shall require each and every subcontractor to identify the DISTRICT as an
additional insured on all insurance policies as required by the COUNTY. Any contract
awarded by the COUNTY shall include a provision whereby the COUNTY's
subcontractor agrees to indemnify, pay on behalf, and hold the DISTRICT harmless
from all damages arising in connection with the COUNTY's subcontract.
10. The COUNTY and the DISTRICT further agree that nothing contained herein shall be
construed or interpreted as (1) denying to either party any remedy or defense available to
such party under the laws of the State of Florida; (2)the consent of the State of Florida or
its agents and agencies to be sued; or (3) a waiver of sovereign immunity of the State of
Florida beyond the waiver provided in Section 768.28, Florida Statutes.
11. The parties to this AGREEMENT are independent entities and are not employees or
agents of the other parties. Nothing in this AGREEMENT shall be interpreted to
establish any relationship other than that of independent entities, between the
DISTRICT,the COUNTY, their employees, agents, subcontractors or assigns, during or
after the term of this AGREEMENT. The parties to this AGREEMENT shall not
assign, delegate or otherwise transfer their rights and obligations as set forth in this
AGREEMENT without the prior written consent of the other parties. Any attempted
assignment in violation of this provision shall be void.
12. The parties to this AGREEMENT assure that no person shall be excluded on the
grounds of race, color, creed, national origin, handicap, age or sex, from participation in,
denied the benefits of, or be otherwise subjected to discrimination in any activity under
this AGREEMENT.
13. The COUNTY, its employees, subcontractors or assigns, shall comply with all applicable
federal, state and local laws and regulations relating to the performance of this
AGREEMENT. The DISTRICT undertakes no duty to ensure such compliance, but
will attempt to advise the COUNTY, upon request, as to any such laws of which it has
present knowledge.
14. Either party may terminate this AGREEMENT at any time for convenience upon thirty
(30) calendar days prior written notice to the other party. In the event of termination, all
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funds not expended by the COUNTY for authorized work performed through the
termination date shall be returned to the DISTRICT within sixty (60) days of
termination.
15. The COUNTY shall allow public access to all project documents and materials in
accordance with the provisions of Chapter 119, Florida Statutes. Should the COUNTY
assert any exemptions to the requirements of Chapter 119 and related Statutes, the
burden of establishing such exemption, by way of injunctive or other relief as provided by
law,shall be upon the COUNTY.
16. The COUNTY shall maintain records and the DISTRICT shall have inspection and audit
rights below. The COUNTY shall similarly require each subcontractor to maintain and
allow access to such records for audit purposes:
A. Maintenance of Records: The COUNTY shall maintain all financial and non-
financial records and reports directly or indirectly related to the negotiation or
performance of this AGREEMENT including supporting documentation for any service
rates, expenses, research or reports. Such records shall be maintained and made available
for inspection for a period of five (5) years from the expiration date of this
AGREEMENT.
B. Examination of Records: The DISTRICT or designated agent shall have the right to
examine in accordance with generally accepted governmental auditing standards all
records directly or indirectly related to this AGREEMENT. Such examination may be
made only within five (5) years from the expiration date of this AGREEMENT.
C. Extended Availability of Records for Legal Disputes: In the event that the
DISTRICT should become involved in a legal dispute with a third party arising from
performance under this AGREEMENT, the COUNTY shall extend the period of
maintenance for all records relating to the AGREEMENT until the final disposition of
the legal dispute. All such records shall be made readily available to the DISTRICT.
17. Whenever the DISTRICT's contribution includes state or federal appropriated funds, the
COUNTY shall, in addition to the inspection and audit rights set forth in paragraph 16
above, maintain records and similarly require each subcontractor to maintain and allow
access to such records in compliance with the requirements of the Florida State Single
Audit Act and the Federal Single Audit Act, as follows:
A. Maintenance of Records: The DISTRICT shall provide the necessary information to
the COUNTY as set forth in Exhibit "C". The COUNTY shall maintain all
financial/non-financial records through:
(1) Identification of the state or federal awarding agency, as applicable
(2) Project identification information included in the Catalog of State Financial
Assistance (CSFA)or the Catalog of Federal Financial Assistance (CFDA), as
applicable
(3) Audit and accountability requirements for state projects as stated in the Single
Audit Act and
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applicable rules of the Executive Office of Governor, rules of the Chief Financial
Officer and rules of the Auditor General and the State Projects Compliance
Supplement
(4) Audit/accountability requirements for federal projects as imposed by federal laws
and regulations
(5) Submission of the applicable single audit report to the DISTRICT, as completed
per fiscal year
B. Examination of Records: The DISTRICT or designated agent, the state awarding
agency, the state's Chief Financial Officer and the state's Auditor General and/or federal
awarding agency shall have the right to examine the COUNTY's financial and non-
financial records to the extent necessary to monitor the COUNTY's use of state or
federal financial assistance and to determine whether timely and appropriate corrective
actions have been taken with respect to audit findings and recommendations which may
include onsite visits and limited scope audits.
18. All notices or other communication regarding this AGREEMENT shall be in writing and
forwarded to the attention of the following individuals:
South Florida Water Management District Collier County
Pollution Control & Prevention Dept.
Attn:Max Guerra,Project Manager Attn: Ms.Rhonda Watkins
Telephone No: (239)263-7615 X7612 Telephone No: (239)252-2502
Email: RhondaWatkins @colliergov.net
Attn: Sharman Rose, Sr. Contract Specialist 3301 Tamiami Trail E.,Bldg.H
Telephone No: (561)682-2167 Naples, FL 34112
Fax No: (561)682-5624
Email: shrose @sfwmd.gov
3301 Gun Club Road
West Palm Beach,FL 33406
19. Invoices, clearly marked "ORIGINAL", shall be sent to the attention of Accounts
Payable at the DISTRICT's address specified below. All invoices shall reference the
AGREEMENT and SAP Reference Numbers specified on page one of this
AGREEMENT. In addition, a copy of the invoice shall be sent to the attention of the
DISTRICT's Project Manager either at the address specified in paragraph 18 above or
via Facsimile(FAX)using the FAX number also specified above.
South Florida Water Management District
Attention: Accounts Payable
P.O. Box 24682
West Palm Beach, Florida 33416-4682
20. COUNTY recognizes that any representations, statements or negotiations made by
DISTRICT staff do not suffice to legally bind DISTRICT in a contractual relationship
unless they have been reduced to writing and signed by an authorized DISTRICT
representative. This AGREEMENT shall inure to the benefit of and shall be binding upon
the parties,their respective assigns,and successors in interest.
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21. This AGREEMENT may be amended, extended or renewed only with the written
approval of the parties. The DISTRICT shall be responsible for initiating any
amendments to this AGREEMENT, if required.
22. This AGREEMENT, and any work performed hereunder, is subject to the Laws of the
State of Florida. Nothing in this AGREEMENT will bind any of the parties to perform
beyond their respective authority, nor does this AGREEMENT alter the legal rights and
remedies which the respective parties would otherwise have,under law or at equity.
23. Should any term or provision of this AGREEMENT be held, to any extent, invalid or
unenforceable, as against any person, entity or circumstance during the term hereof, by force
of any statute, law,or ruling of any forum of competent jurisdiction, such invalidity shall not
affect any other term or provision of this AGREEMENT, to the extent that the
AGREEMENT shall remain operable, enforceable and in full force and effect to the extent
permitted by law.
24. Failures or waivers to insist on strict performance of any covenant, condition, or provision
of this AGREEMENT by the parties shall not be deemed a waiver of any of its rights or
remedies, nor shall it relieve the other party from performing any subsequent obligations
strictly in accordance with the terms of this AGREEMENT. No waiver shall be effective
unless in writing and signed by the party against whom enforcement is sought. Such waiver
shall be limited to provisions of this AGREEMENT specifically referred to therein and
shall not be deemed a waiver of any other provision. No waiver shall constitute a
continuing waiver unless the writing states otherwise.
25. Any dispute arising under this AGREEMENT which cannot be readily resolved shall be
submitted jointly to the signatories of this AGREEMENT with each party agreeing to
seek in good faith to resolve the issue through negotiation or other forms of non-binding
alternative dispute resolution mutually acceptable to the parties. A joint decision of the
signatories, or their designees, shall be the disposition of such dispute.
26. This AGREEMENT states the entire understanding and agreement between the parties and
supersedes any and all written or oral representations, statements, negotiations, or
agreements previously existing between the parties with respect to the subject matter of this
AGREEMENT.
27. Any inconsistency in this AGREEMENT shall be resolved by giving precedence in the
following order:
(a) Terms and Conditions outlined in preceding paragraphs 1 —26
(b) Exhibit"A" Statement of Work
(c)Exhibit`B"Payment and Deliverable Schedule
(d) all other exhibits, attachments and documents specifically incorporated herein by
reference
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IN WITNESS WHEREOF, the parties or their duly authorized representatives hereby execute
this AGREEMENT on the date first written above.
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
BY ITS GOVERNING BOARD
By:
Dorothy A.Bradshaw,Procurement Bureau Chief
SFWMD PROCUREMENT APPROVED
By:
Date:
BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, • •
FLORIDA
By:
Name of Authorized Individual
Title:
ATTEST
DWIGHT E. BROCK, CLERK Approved as to form&legal sulfide -
BY:
Deputy County Attorney
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EXHIBIT"A"
STATEMENT OF WORK
COLLECTION AND ANALYSES OF GROUNDWATER QUALITY
SAMPLES IN COLLIER COUNTY
A. INTRODUCTIONBACKGROUND
The natural flow and quality of groundwater is key to the survival of Collier County's water
supply. The southwest coast of Florida has experienced the most rapid growth and development
of any area in Florida over the past ten years. This growth has been in the form of both
agricultural and urban-suburban development. A major concern of this rapid growth is its effect
on ground water quality. Long-term, systematic monitoring is a powerful tool used to identify
problem areas and provide a clear understanding of baseline conditions.
This Agreement between the South Florida Water Management District (District) and Collier
County Pollution Control (County) details the collection and analysis of ground water well
locations within Collier County. This monitoring program provides data used in the development
of groundwater management strategies for the Big Cypress Basin watershed. It's also being used
to investigate effects of land use on groundwater. Under the terms of this agreement, the District
will provide $75,000 in FY13 which will be matched by the County's share of funds worth
$121,000. This is a one-year agreement with two (2) one-year renewal options. Funding for
each additional option year is subject to board approval of the budget and will be exercised by
the District through an executed contract amendment.
The fund for FY13 in the amount of$75,000 has been budgeted in the District's FY13 budget.
The continuation of the project funding for the subsequent years is subject to the District
Governing Board's approval of the budgets in the respective years.
B. OBJECTIVES
The primary objectives of this Agreement are to 1) continue to obtain data of acceptable quality
to evaluate the water resources within the Big Cypress Basin; 2)partner with a local government
to execute a routine regional monitoring effort; and 3) reduce District monitoring and laboratory
work loads.
C. SCOPE OF WORK
The County will collect and analyze groundwater samples from forty-two (42) established
stations and three (3) random stations within the Big Cypress Basin's watershed semi-annually.
The data for the analysis of the samples listed above will be compiled in an annual report for
submittal to the Big Cypress Basin Board of the South Florida Water Management District as
scheduled in Exhibit B.
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D. WORK BREAKDOWN STRUCTURE
The Work break down structure described below provides the typical sampling, analyzing and
reporting tasks to be performed each of the three years of this contract.
Task 1: Collection and Analysis of GW Quality samples with Control/Quality
Assurance (QA/QC) Requirements
The County will collect and analyze groundwater samples from 45 sites in the Big Cypress Basin
listed in Table 3 and Map I. Project specific requirements for groundwater sample collections of
physical variables, nutrients, major ions, trace metals, and biological parameters, as well as, the
methods and minimum detection limits for all laboratory parameters are given in Table 4 All
sampling and analytical protocols shall follow the FDEP Quality Assurance Rule 62-160 Florida
Administrative Code (F.A.C.). The County shall follow the FDEP standard operating procedures
(SOP's) for sample collection. Any variance shall be approved by FDEP and must be pre-approved
in writing by the District Project Manager prior to implementation.
The County shall submit a Field Quality Manual (FQM) for District approval within 1 month of
contract execution and shall be responsible for following the requirements under F.A.C. 62-160
(FDEP Quality Assurance Rule). It is required that the FQM shall be kept current with FDEP
SOP updates as they occur and the updated FQM shall be submitted to the District for an annual
review if there are any changes.
All field activities including on-site tests and sample collection shall follow all applicable
procedures described in FDEP-SOP-001/01 (February 1, 2004). Alternate field procedures may
be used only after they have been approved according to the requirements of Rules 62-160.220,
and 62-160.330, F.A.0 and approved by the District Project Manager.
The County's laboratory shall be National Environmental Laboratory Accreditation Program
(NELAP) accredited (primary or secondary) with the Florida Department of Health (FDOH)
under Chapter 64E-1, F.A.C., where such certification is required by Rule 62-160.300, F.A.C.
The laboratory shall be certified for all specific method/analyte combinations that are analyzed
for this project. Alternate laboratory methods may be used only after they have been approved
according to the requirements of Rules 62-160.220, and 62-160.330, F.A.0 and approved by the
District Project Manager. An updated NELAP approved Laboratory Quality Manual (LQM) and
NELAP certificates shall be submitted to the District within one month of contract execution.
Any changes or updates to the Quality Manual must be provided to the District within 1 month
of the effective date of the update. The County's laboratory shall notify the District Project
Manager immediately if it or its subcontractor loses certification for any parameter(s) analyzed
for this contract and work may only be continued at the discretion of the District Project
Manager.
District QA staff may assess the County's performance as desired. For example, District staff
may conduct laboratory and field sampling audits, submit blind and split samples for analysis,
and review analytical and field sampling methods. In addition, the County's laboratory shall
participate in Round Robin and laboratory performance evaluation and split sampling exercises at
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the District's request. The District may require copies of laboratory bench notes during audits and/or
when necessary to evaluate data.
When requested, the laboratory shall provide the District with results of all performance evaluation
and Round Robin studies in which it participates, as well as audit reports. The District may also ask
for MDL studies and QC charts during the duration of the agreement. The laboratory shall not
change analytical methodologies without prior written approval from the District. If the
laboratory's proposed method is not listed in the approved LQM, they shall provide an FDEP-
approved Method Validation package for each method.
The minimum quality control requirements for all tests are those that are specified in the
County's LQM unless specified as otherwise by the District. The qualification of data will be
based on the limits set in the County's LQM and those criteria specified in the following:
• Data that are between the MDL and the Practical Quantitative Limit (PQL = 5 x MDL)
should be qualified by the County with an (I),
• Verify that the method blank recoveries are <MDL. If not, qualify data results with
concentrations falling between the PQL and MDL with a(J),
• Verify that field quality control samples (i.e. EB, FCEB, etc.) are <MDL. Blanks that do
not pass this criterion are confirmed through rework; data for the blank and associated
samples that may be affected are flagged. Values are generally considered affected if
they are less than (<) 10 x's the blank value,
• Calibration of instruments must be bracketed around expected sample concentrations.
The lowest calibration standard must be no more than 2 x MDL. The highest calibration
standard must not be at a level that would either be so high as to decrease sensitivity in
the analysis or too low that it would necessitate dilution of a large number of samples,
• All documentation must be neat, complete and organized so as to allow reconstruction of
both collection and analysis in the event of legal proceedings.
The County shall provide all data associated with analyses. The District may refuse payment for
data that do not meet the County's or District/FDEP quality assurance/quality control criteria.
Task 2: Data Transfer
Data Format for Deliverables
The data shall be submitted to the District in a specific digital format. The County shall evaluate
the data in accordance with the data quality objectives stated in the FQM. All data submittals
shall conform to existing District guidelines or other format as requested by the District. It is
strongly recommended that the County maintain an on-site electronic database of all data collected
throughout the life of the project. For all sample matrices, the data shall be submitted in electronic
formats on CD. Laboratories working under direct contract for the District shall be requested to
implement Automatic Data Processing Tool (ADaPT), which will be provided by the District.
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Laboratory Receipt and Result Electronic Data Deliverables (EDD) shall be required to be
ADaPT submittals. ADaPT is:
A Microsoft ACCESS based electronic data deliverable (EDD) review and validation tool
program adopted by both FDEP and the District. This tool aids in processing analytical data,
validating format and completeness, checking the data quality and compliance with the method
and data quality objectives for all analytical data submitted to the District.
The District requires laboratories to utilize the ADaPT software to perform its own automated
data review soon after analysis is complete. The laboratory version reads the EDD, checks it
against the EDD specifications and against an electronic Quality Assurance Project Plan library
for errors. If any error is found it allows and facilitates its correction. After all errors are
corrected, it allows for the EDD to be exported as a .txt or .csv file to be delivered to the District
QA/Project Manager.
Copies of the validation tools software (ADaPT) will be provided to the County upon request.
Data for analysis conducted by the County will be provided to the District as EDDs with the
annual reports following the format guidelines in Table 1: When District staff detects problems
with sample results, the District will notify the County in writing. The County shall identify
probable cause(s) of the problem(s) and submit a written response to the District within two (2)
weeks. The District reserves the right to request changes in data format during the duration of
the contract.
Laboratory Receipt Deliverable
Upon receipt of samples at the laboratory, the County shall generate a laboratory receipt file for
delivery to the District's QA unit. This file will be forwarded to the District monthly during
months when samples are collected. The laboratory receipt file format will be verified through
ADaPT. The County shall forward the verified version of the receipt file generated by the
ADaPT software to a pre-determined list of District staff which will include the District's Project
Manager. The file naming convention should be "A" + Contractor FDOH ID + Date
(YYYYMMDD) generated + sequence, e.g. A-E12121-20011201-1. The District will provide
the County with a list of recipients for this email notification.
Laboratory Results Deliverable
The County shall perform analysis and provide results in the format outlined in Table 1. The
EDD file shall be verified by the County for format and project requirements using ADaPT. The
County shall notify the District of any errors or inconsistencies found by ADaPT and the District
will correct these errors. Any unresolved issues are documented through the ADaPT tool. The
EDD shall include data for samples submitted to the County as well as laboratory quality control
samples for method blanks, laboratory control samples, matrix spikes, matrix spike duplicates or
duplicate samples. EDD's shall be submitted with the annual report and are due on September
1st of the following the wet season (Aug-Oct) and dry season(Feb-Apr) sampling.
Page 4 of 17,Exhibit"A",Agreement 4600002771
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Packet Page-900-
1/22/2013 Item 16.A.13.
Field Data Deliverables
All field in-situ measurements should be submitted to the District with the annual reports in a
separate EDD.
All data submittals must conform to the following guidelines or other format as desired by the
District:
1) Field data deliverables must be submitted to the District Project Manager on a CD, using
a consistent file naming convention, i.e.. XXX-20011201-1.CSV (laboratory name + date
(YYYYMMDD)+sequence number).
2) All data files shall be submitted in ASCII comma delimited format.
3) Character fields that may contain commas shall be enclosed by quotation marks.
4) The Contractor shall report all required fields in the data file, in the order in which they
appear as described in the table below.
5) Files will not be accepted with missing information. All field positions are required. If
there is no value for a field, a comma shall still be placed in the file to represent that
position. For example: Field 1, Field 2, Field 4, Field 3 has no value but the position is
still represented by having two commas.
6) Contractor shall not report any data for missing results(0,—99, or blank).
Files should be in ASCII type in a comma delimited format. The fields and the required order are
described below.
Table 2. Format for Field Data Deliverable
Lab (LIMS)Number * 1 to 13 characters L2555-20
Field Number * 1 to 13 characters P 1233-3
Project code * 1 to 8 characters MBLS
Sampling Date * 8 digits YYYYMMDD 20000119
Sampling Time * 4 digits HHMM (Military) 1305
Station Code * 1 to 10 characters MBLS 18
1 to 10 characters (Laboratory QC Type
samples would be identify here) SAMP,EB, FB
Program Type 1 to 4 characters MON,EXP
Collect Method 1 to 4 characters G, ACF,ACT
Matrix 1 to 4 characters SW, GW, BFI
Sampling Depth(m) * 1 to 4 digits 0.5
Parameter Name * 1 to 30 characters TPO4,TKN,
OPO4
Storet Code 5 digits. If code is <5 digits, then 665
leading zeros must be used
Method Name 1 to 20 characters (EPA or EPA SM4500PF
Page 12 of 17,Exhibit"A",Agreement 4600002771
Packet Page-901-
1/22/2013 Item 16.A.13.
^ Table 2. Format for Field Data Deliverable
accepted SOP#)
Analysis Date * 8 digits YYYYMMDD 20000120
Analysis Time * 4 digits HHMM(Military) 1400
Practical Quantitative Limit 9 digits total, 4 decimals (F9.4) 0.016
Method Detection Limit * 9 digits total,4 decimals (F9.4) 0.004
9 digits total,4 decimals. For result
Result * values that are below detection limits, 0.05
the result value shall equal negative
MDL and the remark code shall be U.
Units * 1 to 8 characters mg/L
Batch 1 to 13 characters used to link sample 10 or WG100
with laboratory QC submitted
1 to 3 Characters (as specified in
Remark Code District flagging criteria U
documentation)
1 to 240 characters (no commas in Large amount of
Comments between comments) Laboratory QC suspended solids
samples shall use this field to indicate in the sample
the original sample spike or duplicate.
Project Library
An electronic project library shall be generated by the County to document project specific
requirements. The library is created using ADaPT. The District Project Manager or assigned staff
will review, approve and maintain the electronic project library prior to use. This library will be
used by the County and District staff during EDD error check and data validation process. Any
changes in laboratory protocols that affect the project library need to be communicated to the
District and once approved incorporated in the project library.
Task 3: Reporting
A semi-annual progress report detailing the work completed to date will be due by May 30th of
each year. Data submittals in the required electronic format and a comprehensive annual report
summarizing the annual effort shall be submitted based on the schedule in Exhibit B.
Page 13 of 17,Exhibit"A", Agreement 4600002771
Packet Page-902-
1/22/2013 Item 16.A.13.
5.0 COUNTY IN-KIND SERVICES CONTRIBUTION
The County shall contribute in-kind services which include field sampling services & in-house
laboratory analysis,project management and annual data assessment report.
6.0 CONTINGENCIES
The County shall make every effort to complete all tasks as described. However, it is recognized
that weather conditions, equipment failures and site conditions can influence sampling programs
and that samples may be missed due to inclement weather or unforeseen unsafe working
conditions. The County shall notify the District Project Manager of any problems that occur to
inhibit the collection or analysis of water quality data required for this Agreement. The District
may amend this contract for a time extension in the event of a natural disaster or major storm.
Expedient monitoring may be requested during or after unusual weather events that may affect
water-related resources. While every effort will be made to accommodate such requests,
unscheduled monitoring will be conducted based on County staff availability and it is understood
that some requests may not be fulfilled.
Page 14 of 17,Exhibit"A", Agreement 4600002771
Packet Page-903-
1/22/2013 Item 16.A.13.
Table 3. Monitoring Wells
Well Aquifer Latitude Longitude
C-00311 Mid-Hawthorn 25.91105 -81.36497
C-00490 Lower Tamiami 26.22064 -81.80033
C-00532 Water Table 26.49208 -81.45983
C-00600 Lower Tamiami 26.09778 -81.73861
C-00684 Mid-Hawthorn 26.29508 -81.39593
C-00689 Sandstone 26.29505 -81.39591
C-00966 Water Table 26.36077 -81.34511
C-00974 Mid-Hawthorn 26.16137 -81.54420
C-00976 Water Table 26.15453 -81.64599
C-00977 Lower Tamiami 26.15452 -81.64605
C-00984 Water Table 26.29373 -81.48166
C-00985 Lower Tamiami 26.29380 -81.48177
C-00986 Water Table 26.20078 -81.34637
C-00989 Sandstone 26.29372 -81.48137
C-00995 Water Table 25.95139 -81.35944
C-00996 Water Table 26.15324 -81.68628
C-01003 Lower Tamiami 26.24408 -81.80065
C-01055 Water Table 26.21 139 -81.73730
C-01058 Lower Tamiami 26.26031 -81.76972
C-01059 Water Table 26.26821 -81.80244
C-01061 Water Table 26.21996 -81.80025
C-01073 Lower Tamiami 26.29505 -81.39591
�` C-01074 Lower Tamiaini 26.42220 -81.27194
C-01077 Sandstone 26.47508 -81.36624
C-01078 Water Table 26.43239 -81.45132
C-01080 Mid-Hawthorn 26.37474 -81.60545
C-01097 Water Table 26.30110 -81.59617
C-01100 Water Table 26.17306 -81.77694
C-01275 Lower Tamiami 26.11571 -81.68666
C-01276 Water Table 26.11574 -81.68666
C-01277 Lower Tamiami 26.23030 -81.52810
C-01278 Water Table 26.23032 -81.52809
C-01283 Water Table 26.20519 -81.54129
C-01286 Water Table 26.20546 -81.51770
CCN1 Water Table 26.31220 -81.80630
CCN3 Water Table 26.30889 -81.81136
CCS 1 Water Table 26.1 5295 -81.74298
CCS3 Water Table 26.13937 -81.75182
GGW-1D Lower Tamiami 26.21467 -81.63680
GGW-1 S Water Table 26.21465 -81.63684
GGW-4D Lower Tamiami 26.21369 -81.58231
GGW-4S Water Table 26.21356 -81.58224
3 Random Private Potable wells
Table 3,Page 15 of 17
Packet Page-904-
1/22/2013 Item 16.13.
Table 4. Parameter List
\lininlunl '\lclliiul
I'arantcicr \nal\tical \lcthud I.rcyucnc■
)t lcclion I ntiI
Temperature FDEP SOP FTI400 ±0.2 mg/L°C Semi-annually
pH FDEP SOP FT 1100 ±0.2 standard units Semi-annually
±5%of the true value of the KCl
Specific conductance FDEP SOP FT1200 standard Semi-annually
Dissolved Oxygen FDEP SOP FTI500 ±0.3 mg/L of saturation chart at Semi-annually
Depth to water level FDEP SOP FS2200 ±0.01 feet Semi-annually
Alkalinity SM18 2320 B 1.0 mg/L Semi-annually
Ammonia EPA 350.1 0.01 mg/L Semi-annually
Arsenic EPA 200.8(As) 1.0 ug/L Semi-annually
Barium EPA 200.8(Ba) 2.6 ug/L Semi-annually
Bicarbonate Alkalinity SM20 4500-0O2 D 2.0 mg/L Semi-annually
Cadmium EPA 200.8(Cd) 0.1 ug/L Semi-annually
Calcium SM18 3111 B(Ca) 0.5 mg'L Semi-annually
Chloride SM18 4500-CI-E 1.0 mg/L Semi-annually
Chromium EPA 200.8(Cr) . 2.0 ug/L Semi-annually
Copper EPA 200.8(Cu) 1.0 ug/L Semi-annually
Fecal coliform SM18 9222 D(MF) 1 cfu/100m1 Semi-annually
Fluoride SM18 4500-F C 0.05 mg/L Semi-annually
Hardness-Calculated SM18 2340 B 1.0 mg/L Semi-annually
Iron SM18 3111 B(Fe) 120 ug/L Semi-annually
Lead EPA 200.8(Pb) 1.0 ug/L Semi-annually �\
Magnesium SM18 3111 B(Mg) 0.07 mg/L Semi-annually
Manganese EPA 200.8(Mn) 0.2 mg/L Semi-annually
Nickel EPA 200.8(Ni) 2.4 ug/L Semi-annually
Nitrate NOX-NO2 0.01 mg/L Semi-annually
Nitrate/Nitrite(NOX) EPA 353.2(Nitrate-Nitrite(N)) • 0.01 mg/L Semi-annually
Nitrite(N) SM18 4500-NO2 B 0.002 mg/L Semi-annually
Orthophosphate(P) SM18 4500-P E(Orthophosphate) 0.004 mg/L Semi-annually
Potassium SM18 3111 B(K) 190
ug/L Semi-annually
Selenium EPA 200.8(Se) 7.5 ug/L Semi-annually
Silver EPA 200.8(Ag) 4.9 ug/L Semi-annually
Sodium SM18 3111 B(Na) 1.7 mg/L Semi-annually
Strontium EPA 6010(Sr) 3.6 ug/L Semi-annually
Sulfate EPA 375.4 1.0 mg/L Semi-annually
Sulfide SM18 4500-S E 0.8 mg/L Semi-annually
Total coliform SMI8 9222 B(MF) 1 cfu/100m1 Semi-annually
Total dissolved solids(TDS) SMI8 2540 C 2 mg/L Semi-annually
Total Kjeldahl Nitrogen(TKN) SM20 4500-Norg D 0.076 mg/L Semi-annually
Total phosphorus SMI8 4500-P E(Phosphorus-Total) 0.004 mg/L Semi-annually
Total suspended solids(TSS) SM18 2540 D 2 mg/L Semi-annually
Turbidity SM18 2130 B 0.10 NTU Semi-annually
Zinc EPA 200.8(Zn) 0.96 ug/L Semi-annually
"."-`,.
Table 4,Page 16 of 17
•
Packet Page-905-
1/22/2013 Item 16.A.13.
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Map-1.Page 17 of 17
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Packet Page-906-
1/22/2013 Item 16.A.13.
EXHIBIT "B"
PAYMENT AND DELIVERABLE SCHEDULE
The County will invoice the District on a semi-annual basis. Payment will be contingent upon
delivery and District acceptance of all products due within the invoice period.
If the total consideration for this agreement is subject to multi-year funding allocations, funding
for each applicable year of this agreement will be subject to Governing Board budgetary
appropriation. In the event the District does not approve funding for any subsequent fiscal year,
this agreement shall terminate upon expenditure of the current funding, notwithstanding other
provisions in this agreement to the contrary.
Item Deliverable Due Date SFWMD
Payment
Collect and Analyze Semiannual Dry
1 Season (February-April) groundwater May 30, 2013 $37,500
quality samples at 45 stations, and
provide progress report.
Collect and Analyze Semiannual Wet
Season (July-September) groundwater
quality samples at 45 stations, and
2 provide progress report. September 30, 2013 $37,500
Submit data in the required electronic
format and a comprehensive annual
report summarizing first year effort. *
TOTAL $75,000
* Due to possible wet season sampling extending to September,the final report may be
delivered by October 31, 2013.
Page 1 of 1,Exhibit`B",Agreement 4600002771
Packet Page -907-
1/22/2013 Item 16.A.13.
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