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Agenda 01/22/2013 Item #16A 8 1/22/2013 Item 16.A.8. EXECUTIVE SUMMARY /"-■ Recommendation to uphold the County Manager's decision and deny the protest objection by Amera-Tech, Inc. dba Florida Evergreen Landscape and Lawncare, Inc.; award Invitation to Bid (ITB) #13-6002 for Radio Road MSTD Maintenance (Santa Barbara and Airport Pulling Road) to Affordable Landscaping Service & Design, LLC; authorize the Chairperson to execute the attached contract. OBJECTIVE: To maintain approximately 3.0 miles of median landscaping and irrigation on Radio Road from Santa Barbara Blvd.to Airport Pulling Road. CONSIDERATIONS: On October 18, 2012, the Purchasing Department sent notices to 808 vendors for Bid #13-6002. On November 1, 2012, six (6) bids were received and two were deemed non-responsive. Amera-Tech, Inc. dba Florida Evergreen Landscape and Lawncare, Inc. ("Amera-Tech") and Leo Jr. Lawn & Irrigation failed to properly fill out the bid tabulation. In addition, Amera-Tech terminated a County contract in 2009 and received an unfavorable review. The results of the bid tabulation and award formula was: 'Vendor Base Bid Alternates Total Base+Alternates Affordable $ 77,422.56 $ 12,048.30 $ 89,470.86 Landscaping Service & Design, LLC Florida Land $111,098.54 $ 14,299.01 $ 125,397.55 Maintenance, Inc dba Commercial Land Maintenance Superior Landscaping $117,243.40 $ 23,699.30 $ 140,942.70 & Lawn Service,Inc Hannula Landscaping $107,254.60 $119,900.85 $ 227,155.45 & Irrigation Amera-Tech, Inc. dba Non-Responsive Florida Evergreen Landscape and Lawncare, Inc. Leo Jr. Lawn & Non-Responsive Irrigation Affordable Landscaping Service & Design's proposal had errors in its calculations. The solicitation, however, clearly provides for the ability to correct such mathematical errors. The specific language is found on page 5 under Award Criteria of the solicitation document, which states: "Prices will be read in public exactly as input on the electronic bid response form or written on the manually submitted Bid Response Page(s) at the time of the bid n opening; however, should an error in calculations occur whenever unit pricing and 1 Packet Page-712- 1/22/2013 Item 16.A.8. price extensions are requested, the unit price shall prevail. Mathematical miscalculations may be corrected by the County to reflect the proper response." Such a clerical ministerial correction was made with respect to Affordable Landscaping Service &Design's bid. Purchasing staff deemed Amera-Tech's submittal non-responsive for not providing prices for all line items. On December 7, 2012, Amera-Tech submitted a formal protest pursuant to the Board's Purchasing Policy (XIX: Protest of Bid or Proposal Award). After reviewing the facts and arguments presented by Amera-Tech,the Purchasing Director denied the protest. Therefore, staff was authorized to proceed with the bid award recommendation to the lowest responsive bidder,Affordable Landscaping Service&Design. On December 19, 2012, pursuant to Section XIX.F of the Board's Purchasing Policy, Amera- Tech issued a written objection to the Purchasing Director's decision and requested that the County Manager appoint an independent hearing officer to review the facts and conduct a hearing regarding the bid protest. The County Manager upheld the Purchasing Director's decision and denied the request. Staff reviewed the response and determined that Affordable Landscaping Service & Design, LLC is the lowest, responsive,and qualified bidder. Staff recommends that the Board: • Upholds the County Manager's decision and denies the protest objection by Amera-Tech, Inc. dba Florida Evergreen Landscape and Lawncare, Inc. in Invitation to Bid (ITB)#13- 6002 for Radio Road MSTD Maintenance (Santa Barbara and Airport Pulling Road); and • Awards Invitation to Bid (ITB) #13-6002 for Radio Road MSTD Maintenance (Santa Barbara and Airport Pulling Road) to Affordable Landscaping Service & Design, LLC. The base bid for Radio Road from Santa Barbara Blvd. to Airport Pulling Road includes basic monthly services: mowing, edging, weeding, trash removal, street cleaning, fertilizer and herbicide application, and other routine services. The alternates section of the bid addresses incidental shrub, tree, and palm plantings, staking of trees, irrigation services, and other additional services. All work under this contract will be initiated using standard County purchase orders. FISCAL IMPACT: Adequate budget for the proposed base contract is in place in the Unincorporated Area General Fund (111) Cost Center 163835 for the maintenance of Radio Road. LEGAL CONSIDERATIONS: In part, Amera-tech's protest claims that the County's Invitation to Bid included a required worksheet for submission of its bid that included an insufficient description or guidance on some of the required line items. The proper time to raise such specifications of an ITB is not after the bid opening but before. Section XIX of the County's Purchasing Policy pertains to the protest of bid awards. Subsection B states: 2 • Packet Page-713- 1/22/2013 Item 16.A.8. All formal protests with respect to an Invitation for Bids...shall be submitted to the Purchasing Director in writing not less than four (4)hours prior to the opening of bids.... If a bidder seeks to challenge the bid specifications, it must do so not less than four (4) hours before the bids are opened. Amera-tech, however, failed to file any specification challenge or protest within the applicable time frame. The only protest it filed was after the bids were opened, and the recommended award posted. Therefore, Amera-tech is now barred from asserting such a challenge to the specifications in its protests. Section XIX(I) of the Protest Policy states, "Failure to file a formal protest within the time and manner prescribed by Section XIX shall constitute a waiver of the right to protest by any protesting party as defined in Subsection A of this section." Amera-tech should not be rewarded by its failure to submit a responsive bid and/or protest the specifications of an ITB in a timely fashion. In the context of a government procurement dispute, a public body has wide discretion in soliciting and selecting bids, and when based on an honest exercise of discretion, its decisions will not be overturned even if it may be erroneous, and even if reasonable persons may disagree. Liberty County v. Baxter's Asphalt & Concrete, Inc., 421 So. 2d 505 (Fla. 1982). As a result of this wide discretion, the Florida Supreme Court has declared that a reviewing court's "sole responsibility is to ascertain whether the agency acted fraudulently, arbitrarily, illegally, or dishonestly." Department of Transportation v. Groves-Watkins Constructors, 530 So. 2d 912 (Fla. 1988). See also, Sutron Corp. v. Lake County Water Authority, 870 So. 2d 930 (Fla. 5th DCA 2004)(This threshold has been described as a"very high bar."). As a result, the denial of Amera-tech's bid protest should be affirmed because it: (1) failed to timely protest, and (2) did not submit a responsive proposal, addressing all categories of the project. This item is legally sufficient, and requires majority vote for approval. -SRT GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this Executive Summary. RECOMMENDATION: That the Board of Collier County Commissioners: 1.) uphold the County Manager's decision and deny the protest objection by Amera-Tech, Inc. dba Florida Evergreen Landscape and Lawncare, Inc.; 2.) awards ITB #13-6002 for Radio Road MSTD Maintenance (Santa Barbara and Airport Pulling Road) to Affordable Landscaping Service & Design, LLC; 3.) authorizes the Chairperson to execute the attached contract after final review by the County Attorney. Prepared By: Pamela Lulich, RLA, Landscape Operations Manager, Road Maintenance Department Attachments: 1. Purchasing Bid Tabulation 2. Contract# 13-6002 3. Amera-Tech Protest Letter(Dated 12/7/2012) 4. Purchasing Protest Response (Dated 12/17/12) 5. Amera-Tech Written Objection (Dated 12/19/12) 6. Written Objection Denied (Dated 01/09/2013) 3 Packet Page -714- 1/22/2013 Item 16.A.8. COLLIER COUNTY Board of County Commissioners Item Number: 16.A.8. Item Summary: Recommendation to uphold the County Manager's decision and deny the protest objection by Amera-Tech, Inc. dba Florida Evergreen Landscape and Lawncare, Inc.; award Invitation to Bid (ITB)#13-6002 for Radio Road MSTD Maintenance (Santa Barbara and Airport Pulling Road)to Affordable Landscaping Service & Design, LLC; authorize the Chairperson to execute the attached contract. Meeting Date: 1/22/2013 Prepared By Name: LulichPamela Title: Manager-Landscape Operations,Alternative Transpo 12/13/2012 3:19:22 PM Submitted by Title: Manager-Landscape Operations,Alternative Transpo Name: LulichPamela 12/13/2012 3:19:24 PM Approved By Name: HerreraGloria Title: Management/Budget Analyst,Transportation Administr Date: 12/14/2012 9:00:25 AM Name: LynchDiane Title: Administrative Assistant Date: 12/14/2012 2:20:06 PM Name: ShueGene Date: 12/14/2012 5:53:44 PM Name: VlietJohn Title: Director-Road Maintenance,Transportation Enginee Date: 12/17/2012 2:25:22 PM Packet Page-715- 1/22/2013 Item 16.A.8. Name: BrilhartBrenda Title: Purchasing Agent,Purchasing&General Services Date: 12/17/2012 4:50:06 PM Name: WardKelsey Title: Manager-Contracts Administration,Purchasing&Ge Date: 12/17/2012 4:53:53 PM Name: MarkiewiczJoanne Title:Manager-Purchasing Acquisition,Purchasing& Gene Date: 12/18/2012 7:53:49 AM Name: MarcellaJeanne Title:Executive Secretary,Transportation Planning Date: 12/19/2012 2:50:01 PM Name: TeachScott Title: Deputy County Attorney,County Attorney Date: 1/10/2013 3:51:35 PM Name: FinnEd Title: Senior Budget Analyst, OMB Date: 1/10/2013 5:31:44 PM Name: KlatzkowJeff Title: County Attorney Date: 1/15/2013 8:08:56 AM Name: OchsLeo Title: County Manager Date: 1/15/2013 9:02:16 AM Packet Page-716- -EEL- abed la red....... n miumnrin it _I xooa 66633 4 a� _ - - -N N �N iIIiiiIi ____gip ___ N M ... 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IaE`E: 151 c g a� �\ 3._ :`29 3 e ga E E n E E E I g S £ -E_n ' tg ` g3336` P, 41= v >s, 8 Ire gg Et AISS Lii'L3 4 M3 A LL 4 cj'.il irinti] m``c 21 0'385; aaaamm 86-.am88e2S8 7_2 I I '2Y91. well £LOZ/ZZ/6 1/22/2013 Item 16.A.8. AGREEMENTI3-6002 for Radio Road MSTD Maintenance(Santa Barbara and Airport Pulling Road) THiS AGREEMENT is made and entered into this day of , 21_, by and between the Board of County Commissioners for Collier County, Florida, a political subdivision of the State of Florida (hereinafter referred to as the "County" or "Owner") and Affordable Landscaping Service and Design, LLC authorized to do business in the State of Florida, whose business address is 658 Bald Eagle Drive, Marco Island, Florida 34145 (hereinafter referred to as the "Contractor"). WITNESSETH: 1. COMMENCEMENT: The contract shall be for a one (1) year period starting from the date of the Notice to Proceed. This contract shall have three (3) one (1) year renewals, renewable annually. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or his designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. 2. STATEMENT OF WORK: The Contractor shall provide Landscape Grounds Maintenance for Collier County Government Alternative Transportation Modes Department in accordance with the terms and conditions of Bid #13-6002 and the Contractor's proposal referred to herein and made an integral part of this agreement. Additional landscaping projects or new installations outside of the routine maintenance may be required. These new landscape projects may be quoted as a portion of this contract, or, a separate solicitation may be issued. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Contractor and the County project manager or his designee, in compliance with the County Purchasing Policy and Administrative Procedures in effect at the time such services are authorized. 3. THE CONTRACT SUM: The County shall pay the Contractor for the performance of this Agreement an estimated annual amount of seventy seven thousand four hundred twenty two dollars and fifty six cents ($77,422.56) for base bid maintenance plus any additional services requested per unit prices set forth in Exhibit A— Bid Schedule attached hereto and incorporated herein by reference, subject to changes as approved in advance, in writing by the County. Payment will be made upon receipt of a proper invoice and upon approval by the Project Manager or his designee, and in compliance with Chapter 218, Fla. Stats., otherwise known as the"Local Government Prompt Payment Act". 3.1 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. r1. Page -1- Packet Page-721- 1/22/2013 Item 16.A.8. 4. NOTICES: All notices required or made pursuant to this Agreement to be given by the County to the Contractor shall be made in writing and shall be delivered by hand, by fax, e- mail, or by the United States Postal Service Department, first class mail service, postage prepaid, addressed to the following Contractor's address of record: Albert Benarroch Affordable Landscaping Services and Design LLC 658 Bald Eagle Drive Marco island, FL 34145 Phone: (239)389-1468 Fax: (239) 389-1434 All notices required or made pursuant to this Agreement to be given by the Contractor to the County shall be in writing and shall be delivered by hand, by fax, e-mail, or by United States Postal Service Department, first class mail service, postage prepaid, addressed to the following County's address of record: Collier County Government Complex Purchasing Department 3327 East Tamiami Trail Naples, Florida 34112 Attention: Joanne Markiewicz Interim Purchasing/General Services Director Phone: 239-252-8407 Fax:239-252-6480 The Contractor and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Service Agreement must be in writing. 5. NO PARTNERSHIP: Nothing herein contained shall create or be construed as creating a partnership between the County and the Contractor or to constitute the Contractor as an agent of the County. 6. PERMITS: LICENSES: TAXES: In compliance with Section 218.80, Florida Statutes, all permits necessary for the prosecution of the Work shall be obtained by the Contractor. Payment for all such permits issued by the County shall be processed internally by the County. Contractor is not responsible for paying for permits issued by Collier County, but is responsible for acquiring all permits. Owner may require the Contractor to deliver internal budget transfer documents to applicable Collier county agencies when the Contractor is acquiring permits. All permits, fees and licenses necessary for the prosecution of the Work which are not issued by Collier County shall be acquired and paid for by the Contractor. Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. 7. NO IMPROPER USE: The Contractor will not use, nor suffer or permit any person to use in any manner whatsoever, county facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Contractor or if the County or its authorized representative shall Page -2- Packet Page-722- 1/22/2013 Item 16.A.8. deem any conduct on the part of the Contractor to be objectionable or improper, the County shall have the right to suspend the Contract of the Contractor. Should the Contractor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Contractor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 8. TERMINATION: Should the Contractor be found to have failed to perform his services in a manner satisfactory to the County and requirements of this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non-performance. 9. NO DISCRIMINATION: The Contractor agrees that there shall be no discrimination as to race, sex, color, creed or national origin. 10. INSURANCE: The Contractor shall provide insurance as follows: A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, Combined Single Limit for Bodily injury Liability and Property Damage Liability. This shall include Premises and Operations; independent contractors; Products and Completed Operations and Contractual Liability. B. Business Auto Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include Owned Vehicles, Hired and Non-Owned Vehicles and Employee Non- Ownership. C. Workers' Compensation: Insurance covering.all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers' Liability with a minimum limit of$1,000,000 for each accident. Special Requirements: Collier County Board of County Commissioners shall be listed as the Certificate Holder and included as an Additional Insured on the Comprehensive General Liability. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Contractor during the duration of this Agreement. Renewal certificates shall be sent to the County ten (10) days prior to any expiration date. There shall be a thirty (30) day notification to the County in the event of cancellation or modification of any stipulated insurance coverage. Contractor shall insure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Contractor shall provide County with certificates of insurance meeting the required insurance provisions. 11. INDEMNIFICATION: To the maximum extent permitted by Florida law, the Contractor shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the Page-3- Packet Page-723- 1/22/2013 Item 16.A.8. performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an .-. indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 11.1 The duty to defend under this Article 11 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor, the Owner and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Contractor. Contractor's obligation to indemnify and defend under this Article 8 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the Owner or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 12. PAYMENTS WITHHELD. Owner may decline to approve any invoice, or portions thereof, because of defective or incomplete work, outstanding punchlist items, subsequently discovered evidence or subsequent inspections. The Owner may nullify the whole or any part of any approval for payment previously issued and Owner may withhold any payments otherwise due Contractor under this Agreement or any other agreement between Owner and Contractor, to such extent as may be necessary in the Owner's opinion to protect it from loss because of: (a) defective Work not remedied; (b) third party claims failed or reasonable evidence indicating probable fling of such claims; (c) failure of Contractor to make payment properly to subcontractors or for labor, materials or equipment; (d) reasonable doubt that the Work can be completed for the unpaid balance of the Contract Amount; (e) reasonable indication that the Work will not be completed within the Contract Time; (f) unsatisfactory prosecution of the Work by the Contractor; or (g) any other material breach of the Contract Documents. If any conditions described above are not remedied or removed, Owner may, after three (3) days written notice, rectify the same at Contractor's expense. 13.SUBMITTALS AND SUBSTITUTIONS. Any substitution of products/materials from specifications shall be approved in writing by Owner in advance. 14.CHANGES iN THE WORK. Owner shall have the right at any time during the progress of the Work to increase or decrease the Work. Promptly after being notified of a change, Contractor shall submit an itemized estimate of any cost or time increases or savings it foresees as a result of the change. Except in an emergency endangering life or property, or as expressly set forth herein, no addition or changes to the Work shall be made except upon written order of Owner, and Owner shall not be liable to the Contractor for any increased compensation without such written order. No officer, employee or agent of Owner is authorized to direct any extra or changed work orally. Any modifications to this Contract shall be in compliance with the County Purchasing Policy and Administrative Procedures in effect at the time such modifications are authorized. 15.ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this contract in accordance with Purchasing Policy. Page-4.- Packet Page-724- 1/22/2013 Item 16.A.8. 16.COMPLIANCE WITH LAWS. Contractor agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to the Project, including but not limited to those dealing with taxation, workers' compensation, equal employment and safety (including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes). If Contractor observes that the Contract Documents are at variance therewith, it shall promptly notify Owner in writing. 17.CLEAN UP. Contractor agrees to keep the Project site clean at all times of debris, rubbish and waste materials arising out of the Work. At the completion of the Work, Contractor shall remove all debris, rubbish and waste materials from and about the Project site, as well as all tools, appliances, construction equipment and machinery and surplus materials, and shall leave the Project site clean and ready for occupancy by Owner. 18.ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without the prior consent in writing of Owner. If Contractor does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Contractor all of the obligations and responsibilities that Contractor has assumed toward Owner. 19.WARRANTY. Contractor shall obtain and essign to Owner all express warranties given to Contractor or any subcontractors by any materialmen supplying materials, equipment or fixtures to be incorporated into the Project. Contractor warrants to Owner that any materials and equipment furnished under the Contract Documents shall be new unless otherwise specified, and that all Work shall be of good quality, free from all defects and in conformance with the Contract Documents. Contractor further warrants to Owner that all materials and equipment furnished under the Contract Documents shall be applied, installed, connected, erected, used, cleaned and conditioned in accordance with the instructions of the applicable manufacturers, fabricators, suppliers or processors except as otherwise provided for in the Contract Documents. If, within one (1) year after final completion, any Work is found to be defective or not in conformance with the Contract Documents, Contractor shall correct it promptly after receipt of written notice from Owner. Contractor shall also be responsible for and pay for replacement or repair of adjacent materials or Work which may be damaged as a result of such replacement or repair. These warranties are in addition to those implied warranties to which Owner is entitled as a matter of law. 20.STANDARDS OF CONDUCT: PROJECT MANAGER, SUPERVISOR, EMPLOYEES. The Contractor shall employ people to work on County projects who are neat, clean, well-groomed and courteous. Subject to the American with Disabilities Act, Contractor shall supply competent employees who are physically capable of performing their employment duties. The County may require the Contractor to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose continued employment on Collier County projects is not in the best interest of the County. 21.TESTS AND INSPECTIONS. If the Contract Documents or any codes, laws, ordinances, rules or regulations of any public authority having jurisdiction over the Project requires any portion of the Work to be specifically inspected, tested or approved, Contractor shall assume full responsibility therefore, pay all costs in connection therewith and furnish to the Owner the Page-5- Packet Page-725- 1/22/2013 Item 16.A.8. required certificates of inspection, testing or approval. All inspections, tests or approvals shall be performed in a manner and by organizations acceptable to the Owner. 22.PROTECTION OF WORK. A. Contractor shall fully protect the Work from loss or damage and shall bear the cost of any such loss or damage until final payment has been made. If Contractor or anyone for whom Contractor is legally liable is responsible for any loss or damage to the Work, or other work or materials of Owner or Owner's separate contractors, Contractor shall be charged with the same, and any monies necessary to replace such loss or damage shall be deducted from any amounts due Contractor. B. Contractor shall not load nor permit any part of any structure to be loaded in any manner that will endanger the structure, nor shall Contractor subject any part of the Work or adjacent property to stresses or pressures that will endanger it. C. Contractor shall not disturb any benchmark established by the Owner with respect to the Project. If Contractor, or its subcontractors, agents or anyone, for whom Contractor is legally liable, disturbs the Owner's benchmarks, Contractor shall immediately notify Owner. The Owner shall re-establish the benchmarks and Contractor shall be liable for all costs incurred by Owner associated therewith. • 23.EMERGENCIES. In the event of any emergency affecting the safety or protection of persons or the Work or property at the Project site or adjacent thereto, Contractor, without special instruction or authorization from Owner is obligated to act to prevent threatened damage, injury or loss. Contractor shall give the Owner written notice within forty-eight (48)hours after the occurrence of the emergency, if Contractor believes that any significant changes in the ,-1 Work or variations from the Contract Documents have been caused thereby. If the Owner determines that a change in the Contract Documents is required because of the action taken in response to an emergency, a written Order shall be issued to document the consequences of the changes or variations. If Contractor fails to provide the forty-eight (48) hour written notice noted above,the Contractor shall be deemed to have waived any right it otherwise may have had to seek an adjustment to the Contract Amount or an extension to the Contract Time. 24.CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Road and Bridge Maintenance Department. 25.COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the attached or referenced component parts, all of which are as fully a part of the Agreement as if herein set out verbatim, including: Contractor's Proposal, Insurance Certificate, iTB No. 13-6002 solicitation, Exhibit A—Bid Schedule and any addenda, etc, made or issued pursuant to this Agreement. 26.PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part Ill, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified Page-6- Packet Page-726- 1/22/2013 Item 16.A.8. period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 27.SUBJECT TO APPROPRIATION. it is further understood and agreed, by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. 28. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. No markup shall be applied to sales tax. 29. IMMIGRATION LAW COMPLIANCE: By executing and entering into this agreement, the Contractor is formally acknowledging without exception or stipulation that it is fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended. Failure by the Contractor to comply with the laws referenced herein shall constitute a breach of this agreement and the County shall have the discretion to unilaterally terminate this agreement immediately. 30. VENUE: Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County,Florida, which courts have sole and exclusive jurisdiction on all such matters. 31.OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES: Collier County encourages and agrees to the successful proposer extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful proposer. 32.AGREEMENT TERMS: If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 33.SECURITY. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Department for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four(4)years 34.DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Contractor with full decision- Page-7- Packet Page-727- I 1/22/2013 Item 16.A.8. making authority and by County's staff person who would make the presentation settlement reached at mediation to County's board for approval. Should either party of any submit to mediation as required hereunder, the other party may obtain a court order requiring fail mediation under section 44.102, Fla. Stat. Any suit or action brought by either party to this Agreement against the other p a or arising out of this Agreement must be brought in the appropriate federal or state eecountss in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 35. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any of the Contract Documents, the terms of the ITB and/or the Contractor's Proposal, the Contract Documents shall take precedence. In the event of any conflict between the terms of the ITB and the Contractor's Proposal, the language in the ITB would take precedence. ********"************""Remainder of page intentionally left blank****''**************** Page-8- Packet Page-728- 1/22/2013 Item 16.A.8. IN WITNESS WHEREOF, the Contractor and the County, have each, respectively, by an authorize person or agent, hereunder set their hands and seals on the date and year first above written. d ATTEST: BOARD OF COUNTY COMMISSIONERS Dwight E. Brock, Clerk of Courts COLLIER COUNTY, FLORIDA By: By: Dated: Fred W. Coyle, Chairman (Seal) Affordable Landscaping Service and Design LLC Contractor By: First Witness Signature Type/Print Witness Name Typed Signature Second Witness Title Type/Print Witness Name Approved as to form and legal sufficiency: ( 1 Deputy County Attorney Page-9- Packet Page-729- 1/22/2013 Item 16.A.8. EXHIBIT A—BID SCHEDULE n Page -10- i Packet Page-730- 1/22/2013 Item 16.A.8. o p p 00DOQ• o900000O 88800X88 0000 Q10ADN OQO00 O000citp o 11 ao o ►ri uioi 'too lf rvicceF 0000. o g- N t•••• N 0) 0 0 0303CO `41' r t. 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O'8 S g 0 0 8 B 8 g 0 0 00 0 4 8 0 0 0 `� 1.a� I W W W W W W W W W W w w w W i°u W W W W W W W W W W tjj W r i I I E Ii!: .ti 6a gin kaki gt`Pa° g I j my c_ e o n E n t s W gA wi 3 1i4 m 2:t0 a� 15 a ii I PI €'t€8.1236 ma 9 C u5 L Egg E ; '2F -Ia4d � flH EZ Ew fd Ipmam Sig 8^o01 Ra1g el:m mIam11V,FtilAio 7 ` l 7 Packet Page-745- 1/22/2013 Item 16.A.8. [Veltreel/t Londs Lawn Care 17473A Jean Street Fort Myers,Florida 33967 (239)561-9184 December 7, 2012 Joanne Markiewicz Interim Purchasing/General Services Director Collier County Government 3327 Tamiami Trail East Naples, Florida 34112 • Re: Radio Road MSTD Maintenance ITB: 13-6002 Dear Mrs. Markiewicz: This letter is our formal protest of the intended award of the Radio Road MSTD Maintenance contract (ITB 13-6002). Our Company protests the award of the above referenced contract to any firm other than our firm, as we were the low bidder. We believe that this formal protest submitted as of this date complies with the required timeline of the Collier County Board of County Commissioners Protest Policy. Thank you for your acknowledgement of our notice of intent to protest the above referenced contract award dated December 3, 2012. Amera-Tech, Inc. is one of the largest privately owned companies in Southwest Florida and services several hundred governments, commercial and residential customers Lee and Collier counties. We are licensed in all aspects of landscape installation and maintenance and have a complete line of capabilities to serve our customers, including fertilization and pest control, irrigation system management, tree trimming, landscape design and installation and maintenance. We are a proud service provider to the School Board of Collier County, Lee County for libraries and roadways, and other government agencies. We are competent to perform the scope of services called for in ITB 13-6002. As I mentioned in that letter, my name is Dan Buettin and I am one of the owners of Amera-Tech, Inc, which does business as Florida Evergreen Landscape&Lawn Care (the "Company"). The other owners are Bruce and Susan Ward. I want to note that we purchased Amera-Tech, Inc. from Dale and Janet Uhl several years ago and the company is no longer managed by Mr. Uhl. We fully understand the unpleasant relationship that Mr. Uhl had with Collier County. I am a resident of Collier County(Knights Court near Davis Boulevard) and we wish to put the issues with Mr. Uhl behind us and embark on a new service relationship to Collier County. We hope that all contract matters discussed herein or hereafter will be based on this new service relationship. Paw:. 1 Packet Page-746- 1/22/2013 Item 16.A.8. Letter of Protest for ITB 13-6002 December 7,2012 The County posted its final bid tabulation on November 30, 2012 on the Collier County website. This revised bid tabulation indicated that Amera-Tech, Inc. would be disqualified. After discussion with Brenda Brilhart at your offices, our Company submitted the required notice of intent to protest within 2 days (excluding weekend days) on December 3, 2012. The Collier County Board of County Commissioner's Protest Policy requires that we submit this formal protest within 5 days (excluding weekend days) of your receipt of our notice of intent to protest. We have met this requirement with this letter. I. Statement of Disputed Issues of Material Fact We have two protest issues with the final presentation and the intent to award to anyone other than Amera-Tech, Inc. These protest issues are: Issue 1. We were the low bidder on this project as presented in the original bid tabulation. A copy of our bid was submitted with our notice of intent to protest. The final bid tabulation presented on the County website is inaccurate and does not present us as the low bidder. Issue 2. We were apparently disqualified for not completing line 37 as noted in the left hand column of your bid worksheet (this is line number 68 of the Excel worksheet). We did not insert a price for this line because it was darkened or shaded out with no formulas inside the worksheet cells indicating the item was not called for in this bid. II. Discussion of Facts Regarding Disputed Issues A. Issue 1.—Improper Presentation of our Bid The original bid tabulation was posted to the Collier County website for the project on or about November 2, 2012 after the deadline for submission of bids. This bid tabulation accurately presented the bid submitted by our Company. The total maintenance portion of the bid was $69,523.20 and the total bid, including plant prices was$83,037.20(as presented by Collier County with"math corrected") in that bid tabulation. This was the correct presentation of our bid as submitted and is the low bid for the project. The final bid tabulation as posted on November 30, 2012 presented our Company's bid for the maintenance portion as $781,315.63. It appears that every line item from line 1. to line 28 has been inaccurately presented by Collier County. We do not know of any reason for improperly presenting our bid in this manner. Collier County also failed to report a total bid including plant prices and failed to present the answers to technical requirements at the bottom of the final bid tabulation for our Company. We again know of no reason for these omissions of tabulation information. B. Issue 2. Improper Disqualification of Non-Completion of Line 37 Collier County provides bidders the required worksheets for submission of bids. Typically bid documents do not describe each and every line item of the bid worksheet. In particular, line 20 regarding "20-20-20 with Ferromec AC 13-0-0 plus 6% iron" or line 26 "Root Drench: Minors/Liquid Fertilizer"are not described in the bid documents. Specifically, all of the lines from Packet Page-747- 1/22/2013 Item 16.A.8. Letter of Protest for ITB 13-6002 December 7, 2012 line 33 to 105 are not described at all. In our view, these lines are for the purchase and installation of plants for the project only if such plants are present on the related roadway or would have to be purchased at some future date. They have become an integral part of all (or nearly all)maintenance bids for Collier County. Line 37, which is for one size of a grouping of plants for a quantity of 1, was darkened in this bid worksheet and the formula(for extending a quantity of 1 times the unit price)was not present in the total field. Given the lack of specific descriptions or guidance in the bid documents and the darkened line, our Company skipped over this line while inserting plant prices into the bid worksheet. Notably, another bidder also skipped this line and was also disqualified for not completing it. We assert that Collier County should not reject a bid that has otherwise fully completed the remaining 104 lines of bid amounts as a result of the darkened fields for units and total. It is clear that this presentation of line 37 affected another bidder in a similar manner and that the line itself was not and is not significant or consequential to the maintenance bid. In addition, the people of Collier County would have to pay more for the services that are required under this contract for no good reason if Our Company is disqualified. III. Request for Reasonable Relief We respectfully demand relief for the issues presented above. We demand that: 1. Collier County immediately reconsider the intention to award the contract to anyone other than Amera-Tech, Inc. and suspend the expected award to Affordable Landscaping Services &Design to allow for this reconsideration. 2. Collier County offer Amera-Tech, Inc. and Leo Jr Lawn& Irrigation each a reasonable chance to provide a bid for the line 37 category of plants that had been previously left blank. These responses would then cause both companies to be complete in their respective submissions of bids. 3. Collier County revise the final bid tabulation to accurately reflect the bid submitted by Amera-Tech, Inc. and insert the proper totals for each section and for the project that accurately depict our Company as low bidder. 4. Collier County complete the final bid tabulation at the bottom of the document to properly provide the technical evaluation of our Company's bid in the manner that was provided for other bidders. 5. To the extent that Collier County provides a negative evaluation for any of the technical evaluation lines, that Collier County schedule a meeting with the owners of Amera-Tech, Inc. to describe their negative evaluation and to give the owners a chance to understand any such negative evaluation. Thank you for your kind consideration of this protest. We look forward to further discussion with Collier County with respect to this project. Regards Dan Buettin, co-owner Packet Page-748- 1/22/2013 Item 16.A.8. cot Adrninistalive Services Division Purchasing December 17, 2012 Mr. Dan Buettin Florida Evergreen Landscape and Lawn Care dba Amera-Tech 17473A Jean Street Ft. Myers, FL 33967 Telephone: 239-561-9184 Cell Phone: 239-849-7074 FAX: 239-561-9478 Email: dan.buettin©floridaevergreen.com RE: Protest Decision Regarding Solicitation 13-6002 Radio Road MSTD Maintenance Dear Mr. Buettin: I am writing in response to your formal protest letter of December 7, 2012, filed on behalf of Amera-Tech, Inc. pertaining to the recommended award of the above referenced Solicitation. The following is a summary of each of the issues raised in your protest and findings regarding each. 1. The original bid tabulation that was posted to the County's website for the project [immediately following the bid submission] on or about November 2, 2012 accurately presented the bid prices of Amera-Tech. Subsequent to that posting, the final bid tabulation as posted on November 30, 2012, inaccurately represented the maintenance portion as $781,315.63; and the County failed to report a total bid including plant prices and respond to failed to present the technical requirements of the firm on the bottom of the tab sheet. FINDINGS: The original bid tabulation was posted on Friday, November 16, 2012. That tabulation sheet was a representation of the preliminary price submission by each of the vendors, and did not represent the complete and final review of all documents by the operating department project manager and the Purchasing staff. It did, however, contain corrections made by the Purchasing staff of each of the bidders' price calculations. The revised bid tabulation was posted on Friday, November 30, 2012, approximately 5 p.m. On the revised bid tabulation, the County did depict an incorrect Total Base Bid (Section I- III) of $781,315.63, which should have been depicted as $69,523.20. The formulas from the original bid tabulation sheet were inadvertently sorted improperly which caused the error to occur. The County Purchasing staff has corrected the error in the TOTAL columns and for the Total Base Bid (Section I-III) on the County's website. �h3l^9 Depannas•332?TanYant TraN East•Naples,Fbrata 34112.4901.re.COl lergw.naVpucnasim9 I Packet Page -749- 1/22/2013 Item 16.A.8. The County was not able to represent an Amera-Tech Subtotal Alternate, nor a Total Base Bid + Alternate as your firm did not submit a price for Line 37. As described in the solicitation document: "The intent is to award to the lowest, responsive and qualified vendor based on the total bid plus alternates." Further, the County reiterated its need in Addendum #1 issued on October 18, 2012 which stated: "All line items must be bid to be considered [for] award." 2. Collier County provided the bidders with the required worksheet for their submission of the bid, and typically, every line is not fully described in the bid documents. Lines 33 through 105 are not described in the bid documents at all. Line 37 which identified a grouping of plants was shaded on the worksheet and a formula for a quantity of one (1) was not depicted. Given the lack of specific description or guidance, Amera-Tech skipped over the line item and did not present a bid price. Amera-Tech believes that this oversight is not significant or consequential. FINDINGS: The County identified its requirements in the solicitation document, Exhibit A in the solicitation document, Addendum 1, responses to questions at the Non-Mandatory Pre- Bid Meeting which was posted in the Online Bidding System and questions posted at the County's Online Bidding System site. As described in the solicitation document: "The intent is to award to the lowest, responsive and qualified vendor based on the total bid plus alternates." Further, the County reiterated its need in Addendum #1 issued on October 18, 2012 which stated: "All line items must be bid to be considered [for] award." There were no questions raised regarding responding to line items labeled Hours Per Week, Crew Size (Personnel on Site) and Man-Hours or item [#37 for 3 gallon containers] shaded [or without formulas] on the tab sheet; and four (4) of the six (6) bidders. responded by providing a price to this line item. Further, the County specifically stated in the Addendum #2 Bid Schedule "n/a" in the TOTAL price when a price submittal was not required. In its bid response, Amera-Tech placed a bid price in shaded lines labeled Hours Per Week, Crew Size (Personnel on Site) and Man-Hours, however, failed to provide a bid price for item#37. By allowing Amera-Tech and the other bidder to provide a bid price after the bid opening date would allow for a bidder(s) to have an unfair advantage in the competitive bid process. 3. Amera-Tech respectfully demands relief on the following issues: • Reconsider the intention to award the contract to anyone other than Amera-Tech, Inc. • Offer Amera-Tech, Inc. and Leo Jr Lawn & Irrigation each a reasonable chance to provide a bid for the line 37 category of plants that had been previously left blank • Revise the final bid tabulation to accurately reflect the bid submitted by Amera-Tech, Inc. • Complete the final bid tabulation at the bottom of the document to properly provide the technical evaluation of our Company's bid in the manner that was provided for other bidders. • Schedule a meeting with the owners of Amera-Tech, Inc. to describe their negative evaluation and to give the owners a chance to understand any such negative evaluation. r-� 2 Packet Page-750- 1/22/2013 Item 16.A.8. FINDINGS: The County will be issuing a second revision to the bid tabulation of Solicitation 13-6002 Radio Road MSTD Maintenance to depict the correct unit and extended Amera- Tech prices and all other submitted documents. On Monday, December 17, 2012, we met, along with Adam Northrup (from the Purchasing Staff) to provide an opportunity for additional clarification, and further due process, to the protest letter. In summary, you requested that the protest be limited to the line item that did not contain a formula and was shaded. You believe the County should allow your firm the opportunity to place a price in that line and declare Amera-Tech the low bid. You also requested a follow-up meeting, after the bid protest was settled, to meet with the owners of Amera-Tech, Inc. to describe their negative evaluation and to give the owners a chance to understand any such negative evaluation. I have carefully reviewed all of the issues raised in your protest of December 7, 2012, and your comments on Monday, December 17, 2012. I have considered each allegation and the facts pertaining to each allegation. Based on the information presented in the protest and the information I have gathered in response to each issue raised in the protest, it is my position that the recommended decision made by the Purchasing and Operating staff are in compliance with the aforementioned policy and procedural requirements of the Board's direction on the County's Competitive Bid Process (Section VI). Accordingly, it is the decision of this office to deny the protest and direct staff to move forward with award of Solicitation 13-6002 Radio Road MSTD Maintenance. The recommendation is tentatively scheduled to be presented to the Board of County Commissioners on January 8, 2013. Under Section XVIII.0 of the County's purchasing policy, the decision of the Purchasing Director shall be considered final and conclusive unless the protestor delivers a subsequent written objection to my attention within two business days from the date of receipt of this decision or not later than close of business on Wednesday, December 19, 2012. Respectfully, --JoarMarkiewicz X7/7, Interim Purchasing /General Services—Director Enclosures • Solicitation Document: page 5 of 46 • Addendum 1 • Non-Mandatory Pre-Bid Meeting Sign-in Sheets • Online Bidding System Questions and Responses • Addendum 2: Bid Schedule • Addendum 2: Amera-Tech Prices • Collier County's Bid Protest Policy 3 Packet Page-751- 1/22/2013 Item 16.A.8. ,.� • On a twenty-four (24) hours basis, the Contractor may be required to travel to the site immediately to meet with the Project Manager, law enforcement or emergency personnel to resolve an emergency. The Contractor shall respond to a telephone, beeper and must have Nextel/Sprint direct connect. The calls shall be made within one (1) hour. There shall be no additional charge for these responses. Post-storm response time shall be as soon as it is safe to go out to the job site. If given direction to do post storm clean-up, the response must be within the timeframe as set by Project Manager on pre-storm communication. Any exceptions will be through the approval of the Project Manager. • The contractor shall not engage in conversation with County staff that reflects a lack of understanding or consideration for the customers' needs. The contractor shall refrain from providing excuses for work not performed. Any problematic incidences and/or complaints (and resolutions to such matters) are to be written in a report to the County Project Manager. This report is to be delivered to the County Project Manager before 5:00 pm the next working day after the incident or complaint. • A current material, supplies and equipment list shall be provided. This shall be updated quarterly. • A Material Safety Data Sheet (MSDS), in compliance with the standards set forth in the Occupational Safety and Health Administration (OSHA) Hazard Communication Standard (H.C.S.), 29 CFR 1910.1200, shall be provided. • Due to the nature of activities conducted by some of the Collier County Departments, the County may require background checks be performed prior to hiring of employees. All employees working in secured areas must be fingerprinted and issued a County badge prior to work. Fingerprinting shall be charged to the Contractor by the Facilities Management Department at the current State-mandated rate. Detailed Scope of Services — See Exhibit A (Anticipated annual expenditures $60,000) Award Criteria ITB award criteria is as follows: • All questions on the Bid document shall be answered as to price(s), time requirements, and required document submissions. • Award shall be based upon the responses to all questions on the Bid Response Page(s). • Further consideration may include but not be limited to, references, completeness of bid response and past performances on other County bids/projects. • Prices will be read in public exactly as input on the electronic bid response form or written on the manually submitted Bid Response Page(s) at the time of the bid opening; however, should an error in calculations occur whenever unit pricing and price extensions are requested, the unit price shall prevail. Mathematical miscalculations may be corrected by the County to reflect the proper response. • The County's Purchasing Department reserves the right to clarify a vendor's proposal prior to the award of the solicitation. • It is the intent of Collier County to award to the lowest, qualified and responsive vendor(s) in accordance with the following methodology: The intent is to award to the lowest, responsive and qualified vendor based on the total bid plus alternates. • The contract will be in the form of a standard County agreement and purchase order driven. Term of Contract The contract term, if an award(s) is/are made is intended to be for one year with three one year renewals. Prices shall remain firm for the initial term of this contract. Requests for consideration ITB 13-6002 Radio Rd MSTD 5 Packet Page-752- 1/22/2013 Item 16.A.8. Cotr Gaunt Email: BrendaBrilhart@colliergov.net Telephone: (239) 252-8446 Administrative Services Division FAX: (239) 252-6697 Purchasing ADDENDUM #1 Memorandum Date: October 18, 2012 From: Brenda Brilhart, Procurement Strategist To: Interested Bidders Subject: Addendum # 1 — ITB 13-6002 Radio Road MSTD Maintenance (Santa Barbara and Airport Pulling Road) The following clarifications are issued as an addendum identifying the following changes for the referenced solicitation: • ADD: • A non-mandatory pre-bid conference will be held on October 24, 2012, commencing promptly at 10:00 AM and held at Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112. Once the prebid meeting has been held, all questions regarding this ITB must be submitted online on the Collier County Purchasing Department E-Procurement website: www.colliergov.net/bid. All responses to questions will be posted on the website with electronic notification to all prospective vendors. • All line items must be bid to be considered award. If you require additional information please post a question on the Online Bidding site or contact me using the above contact information. c: Pam Lulich, Project Manager 1 Packet Page-753- 1/22/2013 Item 16.A.8. C.Aytker Co Minty Attendance Sheet „---, ...........—.6...„4_,....,_.--..._ Administrative Services Division Non-Mandatory Pre-Bid Meeting Purchasing Vendor Sign-in Date: October 24, 2012 10:00 AM ITB 13-6002 Radio Road MSTD Maintenance (Santa Barbara and Airport Pulling Road PLEASE PRINT„... Name: ALIO- 0:CV(Z2 6---- Name: Company:(A 7MeW X Company: CE0 'ILL (-41/41-' 1/ t: 1-4-AL OSC1 ID/A(C, Address: !!-W7 he50'/O 42Q" Address: I ! City: A-AM City: MAPC-CS State: F7 Zip: <- 4// '717. State: FL-: Zip: Telephone: Telephone: FAX: FAX: Email: Email: ,„......„ ************************************************************ I i Name: / 1410!"-) Name: (O --( C -° C CJ Company: C9 L. ---C- Company: Address: / . 0 7 IC9-,r P-41.-16- C(ick Address: ".;,/'9 fl A/11-1-e S FL : 3C1/09 City: /-iiVb- S , City: N)r,!1-i-.! State: i---C , Zip: (-11C) c., State: - Zip: ',,1-- (-7,=4:!, Telephone: c; _. 9 - -, __(-3 4 7,; Telephone: :,2.';'-'; 9Y FAX: ) -39 - 5 6 FAX: .,. Email: .*IL-C 6 ' -s , ,,Lic,( Email: A-C-inct6Aa,te „---. G/Acquistions/TechFormsandLetters/Non-MandatoryPre-BidSigninSheet Revised:3/20/09 Packet Page-754- 1/22/2013 Item 16.A.8. nlr Attendance Sheet Non-Mandatory Pre-Bid Meeting Purchasing Vendor Sign-in Date: October 24, 2012 10:00 AM ITS 13-6002 Radio Road MSTD Maintenance (Santa Barbara and Airport Pulling Road ,„ PLEASE PRINT Name: IYU u (�) Name: C.13E1L7 !J I OVA/LIZ OLI4 Company: a+e (-60 CIS CO,p Company: .f{t�1TT,L„ LU t44,14.1 644,,lr Address: of . 67 Pr'l'kite, S t irve.� Address: n City: /-7)q— / 6v- City: /79s I c State: Zip: 3-5C/7/ /7/ State: C_-- �- zip: 3 411 lid-- Telephone: . L/jt /47 Telephone: 2.3.9-3?-9-i `faed FAX: 23`? 33 7-7/0673 FAX: 2 3r` - Email: / t✓11 i fe- 5-</7,074e. (Cik(fic ar,,(vr Email: AL-&-Er s cr `e-4 nr4/zco ,to !ck***********AAA.I AAA✓✓****************e****-***k**** *qr***** Name: Name: Company: Company: Address: Address: City: City: State: Zip: State: Zip: Telephone: Telephone: FAX: FAX: Email: Email: G/AcquistionsFrechFormsandLetters/Non-MandatoryPre-BidSianinSheet Revised:3/20/09 Packet Page-755- 1/22/2013 Item 16.A.8. Cotrier county�-. Attendance Sheet Non-Mandatory Pre-Bid Meeting Adninistrabve Se<vicesDivision Collier County Department Sign-in Purchasing Date: October 24, 2012 10:00 AM ITB 13-6002 Radio Road MSTD Maintenance (Santa Barbara and Airport Pulling Road Name Department N t 2 iwv1 .cr�o� ►NI 1`:::)*7 -� ev -�c� 1).m - _ • • G/Acquistions/TechFormsandLetters/Non-MandatoryPre-BidSigninSheet Revised:3/20/09 Packet Page-756- Collier County Online Bidding System-Admin- Solicitation : QA 1/22/2013 Item 16.A.8. Pending Q&A for Solicitation"Radio Rd MSTU Maintenance(prebid 10/24 0 10 am)$60k(BB)" Q&A Deadline:Monday,October 29,2012 5:00:00 PM Eastern Add O&A No questions are pending. Answered Q&A for Solicitation"Radio Rd MSTU Maintenance(prebid 10/24© 10 am)$60k(BB)" !Question Answer Asked By Asked Date Posted? Edit Delete Page 41 on the Bid Documents is unreadable This document Is in Word 2007-if you need the page in !and when you print it Is kind of unreadable PDF format,please email your request to Gladyvette 10/29/2012 P Y q True Edit Delete also.Can you please check on that? BrendaBrllhartOcolliergov.net Benarroch 11:59:51 AM is there a budget? Annual Budget is estimated to be;60,000 Romie Brpwm 10/24/2012 True Ems[ Delet4 9:28:51 AM where Is the prebld meeting held? 3027 Tamlami Trail E Naples FL Collier County Alvaro torres 10/22/2012 True Edlt Delete Government Campus,Building G 4:12:21 PM ;Is there a prebld or not?The e-mail said no Yes,there Is a rebid meeting scheduled-this was Gladyvette 10/19/2012 prebld but the solicitation said prebld P g Y True Edit Delete 10:00am on 10/24/12 decided after the solidation was posted. Benarroch 4:18:47 PM ■'iwtri`SDiidtationlist I http://bid.colliergov.net/bid/admin/bid_qa.wpacket Page-757- 516-4110-8C4A-B49CA... 12/10/2012 1/22/2013 Item 16.A.8. co `n v K CD CD 'O O u NNNNNNN Ns � . -. � � -a. � -1. j 0) 01 . . CO Ni � 0 CC 03 -J 0) 01 - C) Ni - O CO Co - . 0) 01 - C) Ni - o. � E lifU " p -:`O -Ill'* < 71W >1J � -I � ,,- DC) , Cn --i 0co. cnK °o Ocav-o ca) ocDo >vN-kc - oa, ,' :� mN '-i �, m 7' a)aa) lv' 00 =N O 4. g fl- C Cr N CD COD O O O . 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Q n H a_�, ti On -0 CCD 0 p O i" y v - 0)•2 d 3 - .r < S f- Cr La .rM, G ,r 7 O E. 01 0, a 7 f<D ' 7 0) fD - 5 c o N •a O 2 y C rL p O n a,, C fD m T �..y Ut rD n 2. • 'y FD" (co G' v1 5 H fD <' v) v, .M 0 v, .-r v1 N p .M n y ca <• a, p s of) N fD - C) 3 a, 0 a� x 'O a, < Gl G) % Q ED, r G - .•r CD C a) N vv', p -; G O -0 0 , <ri, p 5•L -s p < al < d N d -1 < < W -0 c B y n c, c CL, Q O, � Q o r fD O O a O, d * _.. fS �. a, W v .. a a,• o oa' n c r = 0 a v 0) n < � n m .- m 3 o Q o n n ° c3o N r cD < aJ fD O = < a, fD d [D v, 7 T a, d ~-. 3 O O -a �- CD N a_'. c 3 d O -a Q 0 m C G1 - S O * CDD CD d O ? a- CD a, T 07 .�•' < �' '.* T ; C fD al o ,Ni, o a, v, o r `n O c < to 9 '* E. `"' p co 00 0 oho '-^. O �" s N C rl = o = H O 4 m a, fD if -0 = N O q v Cr * .,, O F- v, P- (D °1 C) G7 f�_D. < x vt 7 a, p� vt 7 r- Q m v -. _.I '..h CD fD -v xi f90 v < ., v o � O < _i D o 6 -10 .71 p . 0 a<, ID o v) °- coo v a<, o o — fu a, z fD -. fs . * n = m -. v E o O o v �. -7. CD O XI C fD - 3 04 so .N•r ,_,. n CD m qa cD .fir O Q O, rr n = fD co n' Z y 73 3 •< O oo O S `D 3 Q s O x) O v tn, '. = O1 G .+ tw Cl. O C. a . CD -1 n o -0 Li) 7 a, (D .D n 0 -0 v� fl, CD 00 a) d m in v ° 0 p N n, 0) c�D a < 3 0- v -' z 0 Oro w' E D 9. '+ OQ Xi coi Q m S O O a? 7 D o, d • O O °-' °'• 0) 0 fD n CD 7' 7 7 -, aOi v ro CDD o, < 3 G) 0 =o o r 0 a<, 3 3 3 0<, < o� `aa) 3 3 c s C. _, -s a 3 Q v =. r- O N F d n— EC) =. r frD 'v m.‹ N' K 01 r r Q fD = .•r y .or `< �' ... , .�•. ,< y CO o, .•r n O. cD x ,G ,< * CO W o < a, o cm N cD ,_ -0 _ (D f,D fD ,. = d SD (D _. ...r O s. ` 0 �. n C �, j 0 fD m `^ a, as Q O fD - :^ a, Q O. Cl '� d fD = a. O fn o- c c�D• 0 a, a, — 3 p -< a) — 5 3 I fD as = a VI . 3 _ n 3 0 O = _.' = O a, n C n a = — O a, 0) CT N O _1 O N a, v, o N °' m H DJ x a — < 0) x W n fo " 3 0- 3' z a' v) co G� O=.y -. E O .•r C v fD E 7 S co -C' y o, fD n. co 7 fD 0 o •< n �, r° < n 3' — — C °' °- n ,• - fD a, ;M fD °, a, c CO C, w a, n, y — a, _ H fD -. o, E. = 3 y, — °' - n al = 0 0 d 9m) Gm) 0) 0)) z C Z .D 73 n in —I D O o D z z 0 I I I I I E NJ NJ Packet Page -760- 1/22/2013 Item 16.A.8. -0 -E3 W W W r Q o, < —I •a z r -v < cn st Cu cn < cn '* -0 0) cn N m cn '* -0 cn CFI y c 3 m 0) O m 0o O a) v O rDD O = oo v o O 7701 O = y O C - v O N O - 0.) In CO co - - O- m r.*f r050 �Ci' m o4 ri rD O O m' a4 rr C '�O 04 :+ m 7 O = O C p (D C a) a, 2 m fD O �• = d • n) rp O ', = 0) • Or a) • O -• = d • a) - N y =' N O) al = -0 C -0 (-^ c. (D < 3 ,m-. a (^ E,. m < O .m* Q - -t E. m < C .m* Q O N 04 r a �D 3 O C. m ` G7 d d m ` = O m -p Da ` O CCD a, 0 °O° 3 < m W 7 C O a 7011* m '^ 0i C O a' m d `n = o) -< `n 0' n cn 3 - - .c 3 3 - 3 ,•. (D n o_ .- rD o N n. O C a) E. a) 5 a) cr .- m 63) 0 -, o 5 a) C) 73 3 = m' n "" N O v < CD o X o O < `n o X n w m n `� < :^ O X n Do _ ?+ m < °' O m — '+ < n C 0n) < n 0) m o 5• N co < cn 3' o- 0<) 7 rT O < n 0) s is -97. = n m cs -, S C O '< n CD c z v n m oni cri r<D o) r° -0 C y rroo m c s m r�D 6" a)' "' C y' :D co C d v m "+ N 0 S " O '7 iD a' a) :s m• 0 ar c C o� �_ s. ° N `n Q o o_ ao :^ 3 0) o) m r on' N 3 d �, - r < 0 - v, 3 �, °i m r < fD m a) rD r Q. ,< � n 0 r a' = co Q QC 0 r 0) = Q7 O. 04 a 0<) N y = as O. o0 m -I ' ao' • n r -' o M ao < v C = ao _ < m C % _ < ar _ C n • r-D �' r-D < 0, CD p- < .1 f. a�i < Obi n-`ni r° < d Q- w * 0) rD 0) O -° -< 7 = c C -'• r? n 'o C C C -. ro n -0 C 'O O rp a CD n -C C a C a) m ,_ T W a=i 3 < m CD m 3 3 < N rD m Q, 3 r; CD `a �° ICf1 < 0) r• -0 '* �o m m K . '* m co E C m ru r�D Da E -< U) 'O co = -Ti 0 H O -, d (CD H a, H r) -, o " N e, - C 3 .. " d :^ n 0 Gl 'm+ °' cm a30 N' Q n N �, - rZ n CDD H in. m vim, �^ m o N 5. = o C a) an °' c O m ao' w' c a LA r 0' a' o) c O d --I •< '0 m 0 0 rD P- -I a) -, r Q ca cn .I aa) f� r fl- N N 0 Ov+' 3 f�D r Q- l<D V) d O 0 O ^N ' co m �. i 1/22/2013 Item 16.A.8. -0 -0 00 v N.I N! �1 • 1 �1 • 1 01 O1 01 01 01 01 01 01 CJI 01 Cr) u'1 Ln u'1 cn ix) to cn to to A .4 a, r O lD CO V 01 In W N F1 O lD 00 NI 01 Cn ? W N F+ O (JO 00 V 01 In A W N 1■., O lD 00 V fD N• 7 Q O O G) co cn 3 E n n n n n n * * c* -1 -1 N z z z T T T n n D D 2 2 2 r r r aa' a v C a _ a a a a a a a a a aS) o. -<0000 0 x 00 x O O rD rD 0 0 0 < < < 07 a) to �- Q Q 00 00 '0 D 'O "O 'O X X X rt ert a rt K X X 7 rD rD fD . O ,_,. n •< •< O O rD rD rD rD rD rD n n a a a 0) a s _, _, a a 00 00 00 O O 0 a) 5 a -< r r O O < O- s - -o -v -0 — = = 0 0 0 = a) a s 74. '0 a) a .< -< -< "V V a) a) a) a) -0 -a -a ,� ,rt Q- I - 0 0 0 tvn m N r a - - - - a a) 3 3 3 a a a 0 -, cm cm, W N N C -1 - rD rD rD 3 \ \ \ 3 a) a) -0 C7 73 M D e S S. \ a a) ...'=— 0 rD rD rD rD rD rD \ \\ \ \ r v a a O O O v0 a l l 00 _ \ \ \ 3 � I--' _ N Q y 01 O a N_ ,- T T \ \ 3 3 Cr S m- a a s o FA 0 0 0 CD n c1 r1 (, F;' � v, 0 0 0 00 I-' CD Q 00 F% DO O. p co O. Q. a TI T T Cfci al a)< < 3 S v -) rSD CSD 0 0 D D D c"D 00 H G) Q N I� 0 ,- \ \ \ G) Gn G) r�D \ (17 r0\ \ -1 a) v N N rD rD G G) L7 --. y 0 s� N. Q ' G N 01 o_ can _ \ \ \I 77 77 77 _ \ \ rD !D \ \\ N -n `n ` ,-7 T N. 'n 0 W N t� -0 -0 -0 -s 11 3 o o 0 N oo Q F, 00 70 7070 n o -n ,,, , � n D D D v+ O N G) G) G� 10 N.) F, a o I-A 1" CD Q O G) \ 13 o T A o G) -n G) D D G7 C- O 00 T act N -0 F� p -0 m " " -a G * \ T T \ 0 D O G) - 0 D (1D -s G) CD -a 70 \ 70 G.) G) 70 m D \ T O D D 0 -n O -n 17 rD G-j \ \ V) T T G) D T 0 y 0 0 O G) -i, G) 70 C) r* o \ � � � GG � \ T+ G� o 0 0 0 � � 13 70 = -0 7O G) \ -h t -, 0 • 1 c) — T Q. 0 z_ O G) G) G) 0 \ 70 \ G) 01 17 v - C. --I SD V N " w 0 0 -., i SU N O a n co D 1-1 1-A 1-1 F% F-% 1-4 F-% I-% I--% I-% N F-% I--% F, I-% I-1 F-1 F-% I--% 1--% F-% F, F, F-% I--% F-% I-% F, 1-1 F% F-% I-% F-% F-% C m rn rn rn m m m rn rn m m m m rn rn m m m rn m m rn m m m rn rn rn m ni m m m m Z a) a) a) a) a) a) a a) a) a) a) a a) Cu Cu Cu a) a) a) a) a) a) a) a) Cu a Cu Cu a a) a a) a a) _ C Z X C) m -I D O o D m r o 1 I 1 1 1 I 1 1 1 1 I 1 1 1 ( 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 t l 1 1 N Packet Page-762- 1/22/2013 Item 16.A.8. 1'' 1'' '-, 1-' '-, 1'' �o �c �c �o � � � � (.0 (.0 00 00 00 00 00 00 CO 00 00 r/". 0 0 0 0 0 0 ...4 cn A W N 1-) O tD Oo V G') U•1 A W N F+ l!) 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E * CD = O 0- 0 fD 3 0 := CD n • ' . -, n 0 o = n- - 5 m rn � � -0 Q. = .= = - ` 3 = v c'D (D =4,z m K * 0 a c mN m CnCn0) 'rl � 1 °w < n 0 • v o c 2. . cn a. a) , 11, 0 ca -0 — c7' 2 5 m 00• _ a) . . . . .1 D v o) f� c N O v N =v a o o • "' Q- 03) _ = S D • C) C2 N CI ' N s O Cn '..` -n �' 0- Cn C .OT N a) i -o 3 3 o • .-a• o X 50 C aa ..• a � D � n) � uui cn --' � o � rn -' � 30 = jai �. — 'r1Q' Eu rn w0 - � rfD � O m gym ; 3 = ° � �' o = a = — oa po m 0 o 0) c<n 3 c 3w °o pN a• O C N CD i �- cn "5—i;) m n a) m �' a- m 0Dx i w ,' 0 3 .00 rt co .. fl.CD- a � h ni - m v cDCUO o ^ o n '" CO CD C _ • N s= < 7 ai CD co cD m N ? N m v O m v ao a ;, m' Z n. 3 Cr _a N ..., CD O X Xi C2 O m AZ . O CD CD m N N A N CD a. 3 Q) fl- �� O) a) cD CD su - W 1 O N C. C. co v01 rn '0 .. z CD = 'W N C W O W ID !Z D Cr 1 � � � ° ACA CO CO -1 A03 AA A,CDCA � NCnNCTI at NNNN 0 N 110000 "NI COCOA ;NNNCANO) N W a ?mm - .- .- - mmm m mmrnm mmrnmm * * � � � � � e a c. a) a) sc- ? ? a) a) a) a) mvalm m wa) mal _A- x _, - xxZ . 0 0.- ti a n a •'a: o 4_ 4_, .69 EA EflEnEnEnEA 0 �. 0 0 CAD co E v�9 � N) O EA $EA EA EA � EA EA EA Efl EA C) 0) O N Cn V N) �� 1Z Cn CJ1 Cn Cn Cn to Cn 0 0 CO CO CA OD 0 = CO C7° CO CO CO a O o 001 O Cn Cn �) 'D 000000 0000 0 0 0 0 0 0 0 0 0 i 0 0 o b o O o m c 0 0 0 0 0 0 0 o 0 o O o 0 0 < o 0 0 0 0 0 0 0 0 0 0 0 _ 'to Efl Ef9 ffl ffl Efl E�Ef9 Efl ffl V)Efl ffl Efl '4f -ED-EA 69-EA Efl 69#1(fl Efl Ef)Ey9 5 02 w t a > 0 0 C .� .� `" sA03 -4A - Z �� -.. - CO CO NA - 00 WA -4OD `0) W N) W W .* � ODACO n -lr- OOAA00 , N00 (0 -I 0) NO3 '- CbANCn 0) OCnCCn0 0 01Cn000 O CA000A 0) 000 CA NOD ON 0000000 C 0 0 0 0 0 0 66 .06 0 0 0 0 ,O 0 0 0 0 '0 0 0 0 0 0 0 'S 0 0 0 0 0 0 0 0 0 0 0 0 0 0 e 0 0 0 0 0 4.0 0 0 0 0 0 0 - - N '8.V.91. well E I.OZ/ZZ/I- 1/22/2013 Item 16.A.8. N , f'.O {O 0 0 0 0 0 0 0 0 0 0 r 2 N O t 0 0 0 0 0 N O O 0 0 = M t O O O LOOC) c) CO O) Co O �\ ❑ t � LC)N N In 4 - WQ O r C7) 0 4C 'r a. ❑ Q r CD � , 0 TA {CA 64 ER 69 EA 69.EA V* 64 69- 64 ER x' . c 0 � + N . 0 O ti t O O O O O o OO O O W O ,O c'7 O O O O 'V' 0 0 0 0 " x U O r ,O " O tri O O CO O) CO O , `,,7,0°,.,v,t dCOO (N EA Ea N CA 64 64 CO, -3 1 x't . = W t W a YY .c Y Y W W as co W co W to IrTE4 Ti N 'E '�r :� - L-1 e-1 e-I 1-4 ut` CD NNrNN c a) L) 0 c N RS US a — O E to _ > O Z ro O 7 CI w _O N .0 .0 O a. N vii C�.O CO L co y d O 01 CO v '� Ts N 2 c aci J am " raa v) o ° a > c 9^ M c = m CO as In '� c a m v •_ v; v it, I E a) .L N m u u 16:: ca v;O - 't3 is ty a) N to ro ,, > :cur.cb( N > _ !:u CV V E t1/ 0' �. L- .CZ .fl C ` C 1:1 —all ZO 0 Cr) Q i—O 3 U .c s :76:- C o a a ro =O "C O C O C r- ,- .Q CD r U L +�-' to m N .O m 7 >1) r+ sa r O O . 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N - - 4t 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 c> 0 0 0 0 0 0 0 0 O O O O O 0000000000 N O (-NI O to tfi u) O O U) 0 0 0 0 0 0 0 0 O O Ln O Ln O Ln Ln 0 0 M 0 Ni /� 0 or) N et 0 CO 0) O Ln in Ln 0 0 0 co to al O Ol O 1� N O O N ri et Z -� r- r e-i r I r•1 N e-I M r-I r-I ri e-I e-I e-I r-I 111 of C)1 O O to co Q I" 69 69. 69 613 69. 69 64 i/1- VT t/} t/} t/} i/)•in t/} i/1•i/} V} t/} i/} i/} t/} t/}i/} t/} t/} W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ui to ui 0 0 vi O O O vi 0 0 0 0 0 0 0 Ln O t1i O u1 ui 0 0 d of M N et 0 tD GI O CD O in N 0 0 0 O � 01 O 01 O 1� 1� O O I- Z M i/} i/} in i/} in. i/} i/} t/} V1 in t/} t/}i/} i/•ih th i/}to to t/} i/} i/} i/1 in.in H Z W CO W CO CO CO W W W W W W CO W W W W W W co W W W W W M r-I r-I r-I r-i ri ri e-I e-1 r-I r-1 e-1 r-I ei e-1 e-I r-I r-I r-I t-I e-I r l r-I r♦ r 4 r-I a C al to to as C C CD lD a) .l 4■• C Tr .0 = Q Q N 3 U a f f O P) 2 .O a CO_ m 0 v Q CO 0.m 2 U a t0 � U s e O CO t F_ 'C is c - O c = d 0 SO CD co tn.' c c a) a ca Co o CO co ca w. in ;° 0 ce Tr up +/ c -C E E E is o o Ufl - �' !? Q Q a) O.10 Z _ N L. LO L L Q 6 °j to CD o U a) ID m -o fa Q v a D U ~ co r co C c y co o CIJ 'L N N h t p v L = +• Ov) o E E o. c 0. C c p 0 a) Q- co a a c er O c c c co cu N a d U N 1- ON o O a) `° o = u � VV � a) Q- aaQV o a`) c M. - = v v cn `_° cn I— `a — E O o Loon a) Q- CO a) f° I— I— to co oo a v a W i Q co Q ao Q V a) E v 0. C. Y Y `O O O O N O ir) U 0- !Y n. c c t N t% V 'c •C C C CU 00 e-i O Q g ' O Co E to ca fa • \ \ e-1 O U Q a) f° - _U c c c 6 O ° ° 0 '-'03 ao E E ate) oo r-) iD I� a1 N to . E oD to OO DO (a V U Y L - to 0 la \ \ a4-+ \ \\ i c c 0 v) c _c _c to L c 3 -a 3 Lo ri a s E E CO CO ca p - p 'p -a 'O c 1— O ..]C .Y a a) ca N }, a) }, C ..t° .t° 0�0 C c c i Y +� ` ~ o ca W W •O d d _ O "C OIO Y Y Y Y N N O. H u i✓ c ./.. V- .3 O X X r0 17313 +t +(0 +V+ Co m 1:- CO i ° ° + a) a) v co a) O f D Y s > > v _v CCM X 8 C rti'c J, N N N N Q' G' Q' U m U (/) I'- J J Q < l/) (/) G LL LOi I-- O cn c N 1-1 N M eh Ln ��-� m ri N M u) t.0 t--- 00 C)1 CO C0 00 OO DO 00 Oo 00 Cn 0 e-4 N M et to C71 01 01 01 Ct 71 t D N CO Cr O CT a1 Cn Cn O O O O O O r-I r-i r-I r-I r-I ri t efj as Packet Page -769- 1/22/2013 Item 16.A.8. Collier County Board of County Commissioner's Protest Policy XIX. PROTEST OF BID OR PROPOSAL AWARD The purpose of this section is to accommodate legitimate protests concerning formal competitive invitations and recommended contract awards above the competitive bid or proposal thresholds prior to award of contract by the Board of County Commissioners. A. Any actual or prospective bidder or respondent to an Invitation for Bids or a Request for Proposals, who alleges to be aggrieved in connection with the solicitation or award of a contract, (hereafter referred to as "the protesting party") may protest to the Purchasing Director, who shall serve as the sole recipient of any and all notices of intent to protest and all formal protests. B. All formal protests with respect to an Invitation for Bids or a Request for Proposals shall be submitted to the Purchasing Director in writing not less than four hours prior to the opening of bids or the closing time for acceptance of proposals. The Purchasing Director, in consultation with the contract manager (and other appropriate County staff), shall have the authority to address all such protests received under subsection B and to determine whether postponement of the bid opening or proposal closing time is appropriate. The Purchasing Director's decision shall be considered final and conclusive unless the protesting party files a subsequent formal protest of the recommended contract award as described under this section. C. Any actual or prospective bidder or respondent to an invitation for bids or a Request for Proposals who desires to formally protest a recommended contract award shall submit a notice of intent to protest to the Purchasing Director within two (2) calendar days, excluding weekends and County holidays,from the date of the initial posting of the recommended award. • D. All formal protests with respect to a recommended contract award shall be submitted in writing to the Purchasing Director for a decision. Said protests shall be submitted within five (5) calendar days, excluding weekends and County holidays, from the date that the notice of intent to protest is received by the Purchasing Director. The formal protest shall contain,but not be limited to the following information: 1. Name and address of County agency affected and the bid number and title. 2. The name and address of the protesting party. 3. A statement of disputed issues of material fact. If there are no disputed material facts,the written letter must so indicate. 4. A concise statement of the ultimate facts alleged and of any relevant rules, regulations, statutes, and constitutional provisions entitling the protesting party to relief. 5. A demand for the relief to which the protesting party deems himself entitled. 6. Such other information as the protesting party deems to be material to the issue. E. In the event of a timely protest of contract award consistent with the requirements of this section, the Purchasing Director shall not proceed further with the award of the contract until all appropriate administrative remedies as delineated under this section have been exhausted or until the Board of County Commissioners makes a determination on the record that the award of a contract without delay is in the best interests of the County. Neither the protesting party, their agents or their representatives shall have any private contact or discussions with individual County Commissioners or any independent hearing officer (where applicable) regarding the protest prior to the protest being heard or reviewed by either of the aforementioned unless requested to do so by the Purchasing Director. Packet Page-770- 1/22/2013 Item 16.A.8. F. The Purchasing Director shall review the merits of each timely protest and in consultation with the contract manager and other appropriate County staff, issue a decision stating the reasons for the decision and the protesting party's rights of appeal under section XIX. Said decision shall be in writing and mailed or otherwise furnished to the protesting party. The decision of the Purchasing Director shall be final and conclusive unless the protesting party delivers a subsequent written objection to the Purchasing Director within two (2) calendar days, excluding weekends and County holidays from the date of receipt of the decision. G. In the event of a subsequent objection pursuant to subsection F, the County Manager shall have the discretion to appoint an independent hearing officer to review the facts relevant to the protest. The appointed officer will have a maximum of 60 days to schedule and conduct a hearing into the matter and issue a finding of fact and a opinion in writing to the County Manager for submission to the Board of County Commissioners. Prior to commencement of the hearing, the protesting party shall be required to post a cash surety in an amount equal to one (1) percent of the using agency's estimate of the contract amount or one-thousand dollars ($1,000), whichever is less. Should the Hearing Officer find in favor of the County, the protesting party shall forfeit the surety as partial payment for undue delay. Otherwise,the surety will be returned to the protesting party. H. In the event that the protest cannot be resolved by mutual consent, the matter will be referred 'to the Board of County Commissioners for final resolution. I. Failure to file a formal protest within the time and manner prescribed by Section XIX shall constitute a waiver of the right to protest by any protesting party as defined by subsection A of this section. Packet Page-771- 1/22/2013 Rem 16.A.8. vedirtriee1,4 Lonas;ooe& Lawn Core 17473A Jean Street Fort Myers,Florida 33967 (239)561-9184 December 19, 2012 Joanne Markiewicz Interim Purchasing/General Services Director Collier County Government 3327 Tamiami Trail East Naples, Florida 34112 • Re: Radio Road MSTD Maintenance ITB: 13-6002 Dear Mrs. Markiewicz: This letter is our formal written objection and protest of your decision regarding our protest dated December 7, 2012 (the "Protest") for the above referenced proposal and intention to award to anyone other than Amera-Tech, Inc.(the"Company" or"Amera-Tech"). This objection is being submitted timely within two (2)business days of your decision in accordance with the required timeline of the Collier County Board of County Commissioners Protest Policy. Thank you for your prompt review of and decision regarding the Protest and for your analysis of the issues and facts as you see them. In order to avoid duplication of your decision letter dated December 19, 2012 (the "Decision") and/or the Protest, we hereby incorporated both letters by reference herein. As I mentioned in the Protest,my name is Dan Buettin and I am one of the owners of Amera-Tech, Inc, which does business as Florida Evergreen Landscape&Lawn Care (the "Company"). The other owners are Bruce and Susan Ward. Amera-Tech, Inc. is one of the largest privately owned companies in Southwest Florida and services several hundred governments, commercial and residential customers Lee and Collier counties. We are licensed in all aspects of landscape installation and maintenance and have a complete line of capabilities to serve our customers, including fertilization and pest control, irrigation system management, tree trimming, landscape design and installation and maintenance. We are a proud service provider to the School Board of Collier County, Lee County for libraries and roadways, and other government agencies. We are competent to perform the scope of services called for in ITB 13-6002. We object to the Decision on the grounds that your analysis 1) is flawed by not addressing the issue at hand, 2) is biased against the Company in that it does not address the facts in this issue properly, 3)will cost the taxpayers of Collier County more money than is required or necessary and 4) is unfairly grounded in whole or in part by a dislike for the Company as a result of a many year old PaoP Packet Page-772- 1/22/2013 Item 16.A.8. Letter of Objection re: Decision on Protest for ITB 13-6002 December 19, 2012 dispute between the former owners of the Company and Collier County. We object to your decision for each of and all of these reasons,jointly and severally, and request that the Board of County Commissioners re-evaluate our protest and conclude that the award of ITB 13-6002 be made to the qualified low bidder, Amera-Tech, Inc. Below we discuss each of the objections: 1. The Decision is flawed because it addresses the wrong issues. The decision discusses and sites many points and issues within the proposal documents and the bid worksheet. However, the only thing that is not addressed is whether Collier County made an error in the presentation of the bid worksheet or not. If so,then bidders should be entitled to relief for this error. If not, then there is no further issue unresolved. We met with Ms. Markiewicz on December 17, 2012 and she never admitted to the error. In fact, she fought diligently to convince us that we were wrong and that we viewed the bid worksheet improperly. The Decision continues this approach by demonstrating analysis, but not to the only issue at hand. Did the County make an error and mislead potential bidders by inadvertently shading in line#37 to give the impression that the line was not necessary in the bid? All of the other discussions and analysis in the Decision are not relevant and simply cloud over what is at issue. We firmly believe and have presented our view that line#37 was misleading and that it presented the bidder with the belief that the line should not be filled in. We ask that this question of fact be addressed specifically and absolutely. There is a significant amount of case law that addresses circumstances in which an error has been made which could potentially negatively prejudice all or some bidders. In such circumstances, relief should be granted, the contract should be re-bid or other corrective action should be taken. It is not acceptable to simply proceed with the award to •another bidder without addressing first the issue at hand. 2. The Decision is biased against the Company because it does not address the facts regarding the protest. In the decision, Ms. Markiewicz points to the language of the bid documents, other bidder actions and to other areas of the bid worksheet as evidence that the Company is wrong. As such, she avoids addressing the facts. Here are the facts that should be analyzed in determination of the outcome of our protest: A. The facts regarding the actual error should be addressed. Why was the line shaded out and the formula removed from the line? There are over 100 lines to be filled in for the numerical portion of the bid and this line is clearly darkened. What is a reasonable bidder to expect? Here is the actual appearance of line#37 within the bid worksheet: (see picture below) Packet Page-773- 1/22/2013 Item 16.A.8. Letter of Objection re: Decision on Protest for ITB 13-6002 December 19, 2012 DESCRIPTION QTY UNIT UNIT PRICE T Alternate-Planting Services: 33 6'Pot Crown of Thorns all varieties,annuals,and herbaceous perennials 1 Ea $ 34 8'Pot Crown of Thorns all varieties,annuals,and herbaceous perennials 1 Ea $ 35 1 Gallon Container:African Iris,Cordgrass all varieties,Plumbago,Lily of the Nile, Coontie,Florida Gama Grass,Juniper'parsonii,Lantana,Pentas,Liriope all varieties,Spider Lily,Muhly Grass,Asian Jasmine all varieties,Firebush all varieties, Powderpuff,Blueberry Flax Lily,and all varieties of Ornamental Grasses 1 Ea $ 36 1 Gallon Container:Ground Orchid,and Cast iron plant all varieties 1 Ea $ 37 3 Gallon Container:Cocoplum.Thryallis,allamanda all varieties,Bougainvillea all r - varieties,lxora all varieties,Indian Hawthorne all varieties,Juniper'Parsonii and all other varieties,Coontie,Ornamental Grasses all varieties,Florida Privet,Ilex 4 'Schellings dwarf'Wax Myrtle,Sea Oats,Arboricola all varieties,Silver Buttonwood, , Green Buttonwood,Stoppers all varieties,Viburnum all varieties,,firebush all varieties,powderpuff,Blueberry Flax Lily,Green Island Ficus,myrsine,Pittisporum 1 Ea A ' V1t .`r? 3 Gallon Container:Saw Palmetto,Sabal Minor,Ground Orchids,Wild 38 Coffee,podocarpus all varieties,Bird of Paradise,Philodendron xanadu 1 Ea $ 39 10 Gallon Container:Guava,Crape Myrtle all varieties,Crinum Lily,Hibiscus 1 Ea $ 40 15 Gallon Container:Guava,Crape Myrtle all varieties,Crinum Lily,Jamacian Caper, Ligustrum,Myrsine,Silver Buttonwood,Stopper all varieties,Wax Myrtle,Red Maple,Black Olive'Shady Lady'Floss silk Tree,Royal Poinciana,Yellow Poinciana, Bald Cypress,Pond Cypress,Hong Kong Orchid,Orchid tree all varieties,Tabebuia �-� all varieties,Live Oak,Foxtail Palm,Thatch Palm,Solitaire Palm,Veitchia Palm all varieties,Geiger tree all varieties,Yellow Elder,Magnolia all varieties,Holly all varieties,Saw Palmetto,Sabal Minor,Bird of Paradise,Lignum Vitae,Caesalipina all varieties,Podocarpus all varieties Gumbo Limbo,Pigeon Plum,Paradise Tree, Purple Glory Tree,Kentia Palm,Powderpuff,Slash Pine,Golden Raintree,and 1 Ea $ 41 IIuuuund 25 Gallon Container:Guava,Crape Myrtle all varieties,Crinum Lily,Jamacian Caper,Ligustrum,Myrsine,Silver or Green Buttonwood,Stopper all varieties,Wax Myrtle,Red Maple,Black Olive'Shady Lady'Floss silk Tree,Royal Poinciana,Yellow Poinciana,Bald Cypress,Pond Cypress,Hong Kong Orchid,Orchid tree all varieties, Tabebuia all varieties,Live Oak,Foxtail Palm,Thatch Palm,Solitaire Palm,Veitchia B. The Board should address why 33% of the bidders did not fill in line#37. Leo Jr. Landscaping also did not understand the need to fill in a darkened empty line when submitting their bid. It is not reasonable to assume that two experienced bidders would fail such a simple exercise if the error were not present. C. The Board should question the Purchasing Department on why they significantly revised the language regarding completion of the entire bid if the Department did not feel that they had made an error or had made the bid misleading. In two subsequent bid documents that have been issued since the Company protested this bid, Collier County changed the language in the bid documents from "All line items must be bid to be considered for award"to the following (bold and underscore included in the bid document): "In order to be considered responsive to determine the order of the lowest bidder, all line items must be complete in the bid schedule, including Items labeled 1 —89, and lines �-. labeled Hours per Week, Crew Size and Man-Hours." In the specific case, indicating that all line items must be bid is not a sufficient argument for disqualification if one of the lines is darkened and causes it to be misleading. Packet Page-774- 1/22/2013 Item 16.A.8. Letter of Objection re: Decision on Protest for ITB 13-6002 December 19,2012 D. Ms Markiewicz indicates that giving relief to the Company would provide us an unfair advantage when the facts are simply the opposite. Because Affordable Landscape(the second low bidder) inserted a bid into line#37, they were given a significant unfair advantage because they were several thousand dollars higher than the Company. It was a coin-toss (or close at 66%to 33%) as to whether the line would be filled in. 3. The Decision will unnecessarily cost the taxpayers of Collier County more money than is required. Ms. Markiewicz deemed that allowing the Company to provide a bid for line#37 would be unfair. This simply so very far from the truth. The average of the four bidders who filled in this line was approximately$15.00. The contract will be awarded for an amount over$80,000.00 and the line in question is for a 3 gallon plant that may not ever be purchased by the County. So, it would be unfair to the Collier County taxpayers to avoid the reality in this case. It would be quite easy and without any fear that the Purchasing staff could conduct a negotiation with the Company to resolve the line that was darkened. Regardless of any reservations about such negotiation, there is substantial evidence of the market value for these 3 gallon plants given that every Collier County landscape bid has this section in it (without a darkening of line#37). Following the establishment of the amount for line#37 by negotiation or removal from the contract, Collier County taxpayers save a significant amount annually, nearly$9,000.00 per year, for being reasonable and prudent with taxpayer money. Can you imagine the headline in our local newspaper indicating that for$15 the County voted to lose $9,000.00 annually. 4. The Decision is unfairly grounded, in whole or in part, on a many year old dispute between the former owners of the Company and the County. We have held one discussion with the procurement specialist regarding our protest and we have held one discussion with Ms. Markiewicz. In each of these two discussions, the subject of the former owners of the Company has come up. Each time with very negative overtones by the County representatives as to our Company and specifically regarding Mr. Uhl. We qualified technically on every evaluation item according to the County bid tabulation dated December 10, 2012. As a result, we have numerous objections to any bias in this process that is a result of the relationship between the former owners of the Company and members of the Collier County staff. There is also case law on this subject and none of it is favorable to the government agency doing an award. We are new owners with a very different approach to business and will not tolerate any bias in this regard. I want to note that we purchased Amera-Tech, Inc. from Dale and Janet Uhl several years ago and the company is no longer managed by Mr. Uhl. We fully understand the unpleasant relationship that Mr. Uhl had with Collier County. I am a resident of Collier County and we wish to put the issues with Mr. Uhl behind us and embark on a new service relationship to Collier County. We hope that all contract matters discussed herein or hereafter will be based on this new service relationship. We respectfully demand relief for the issues presented above. We demand that: 1. Collier County immediately reconsider the Decision rendered by Ms Markiewicz.and Packet Page-775- 1/22/2013 Item 16.A.8. Letter of Objection re: Decision on Protest for ITB 13-6002 December 19,2012 2. Collier County suspend the award of this contract to anyone other than Amera-Tech, Inc. to allow for this reconsideration. 3. Collier County offer Amera-Tech, Inc. and Leo Jr Lawn& Irrigation each a reasonable chance to provide a bid for the line 37 category of plants that had been previously left blank. These responses would then cause both companies to be complete in their respective submissions of bids. Such submission could be negotiated by the County if not in line with the market data in their possession. 4. Collier County complete the final bid tabulation at the bottom of the document to properly provide the technical evaluation of our Company's bid in the manner that was provided for other bidders. 5. Collier County, upon assessment of this objection and the bid submitted by Amera-Tech, award the contract for ITB 13-6002 to Amera-Tech. Thank you for your kind consideration of this objection to the Decision and of the Protest. We look forward to further discussion with Collier County with respect to this project. Regards SOP Dan Buettin, co-owner Packet Page-776- 1/22/2013 Item 16.A.8. Co tier County Administrative Services Division Purchasing January 9, 2013 Mr. Dan Buettin Amera-Tech, Inc. dba Florida Evergreen Landscape and Lawncare, Inc. 17473A Jean Street Ft. Myers, FL 33967 Telephone: 239-561-9184 Cell Phone: 239-849-7074 FAX: 239-561-9478 Email: dan.buettin @floridaevergreen.corn RE: Protest Decision Regarding Solicitation 13-6002 Radio Road MSTD Maintenance Mr. Buettin: This is to inform you that the County Manager has reviewed your written objection to the protest decision dated December 19, 2012. Mr. Ochs has denied the protest and supports the Purchasing Director's conclusions reached in her response dated December 17, 2012. Staff has requested that the Board of County Commissioners determine final resolution related to the Amera-Tech, Inc. dba Florida Evergreen Landscape and Lawncare, Inc. • protest objections related to the above mentioned solicitations on Tuesday, January 22, 2013. The Commission meeting begins at 9AM, in the Board's Chambers—3`d Floor, 3299 Tamiami Trail East, Naples FL 34112-5746. At this time, I do not have final confirmation of the item numbers or the time that this item will be heard. Respectfully, •- e Markiewicz, Acquisitions ger Email: joannemarkiewiczna colliergov.net Telephone: (239) 252-8975 FAX: (239) 252-6480 .ut.r_rFk ■ \ Puchasing Department•3327 Tamiami Trail East•Naples.Florida 34112-0901•www.colliergov.neUpurchasing Packet Page-777- 1/22/2013 Item 16.A.8. AGREEMENT 13-6002 for Radio Road MSTD Maintenance(Santa Barbara and Airport Pulling Road) THIS AGREEMENT is made and entered into this day of , 21 , by and between the Board of County Commissioners for Collier County, Florida, a political subdivision of the State of Florida (hereinafter referred to as the "County" or "Owner")and Affordable Landscaping Service and Design, LLC authorized to do business in the State of Florida, whose business address is 658 Bald Eagle Drive, Marco Island, Florida 34145 (hereinafter referred to as the "Contractor"). WiTNESSETH: 1. COMMENCEMENT: The contract shall be for a one (1) year period starting from the date of the Notice to Proceed. This contract shall have three (3) one (1) year renewals, renewable annually. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or his designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. 2. STATEMENT OF WORK: The Contractor shall provide Landscape Grounds Maintenance for Collier County Government Alternative Transportation Modes Department in accordance with the terms and conditions of Bid #13-6002 and the Contractor's proposal referred to herein and made an integral part of this agreement. Additional landscaping projects or new installations outside of the routine maintenance may be required. These new landscape projects may be quoted as a portion of this contract, or, a separate solicitation may be issued. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Contractor and the County project manager or his designee, in compliance with the County Purchasing Policy and Administrative Procedures in effect at the time such services are authorized. 3. THE CONTRACT SUM: The County shall pay the Contractor for the performance of this Agreement an estimated annual amount of seventy seven thousand four hundred twenty two dollars and fifty six cents ($77,422.66) for base bid maintenance plus any additional services requested per unit prices set forth in Exhibit A— Bid Schedule attached hereto and incorporated herein by reference, subject to changes as approved in advance, in writing by the County. Payment will be made upon receipt of a proper invoice and upon approval by the Project Manager or his designee, and in compliance with Chapter 218, Fla. Stets., otherwise known as the "Local Government Prompt Payment Act". 3.1 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "lathes" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. Page-1- Packet Page-778- 1/22/2013 Item 16.A.8. 4. NOTICES: All notices required or made pursuant to this Agreement to be given by the County to the Contractor shall be made in writing and shall be delivered by hand, by fax, e- mail, or by the United States Postal Service Department, first class mail service, postage ^ prepaid, addressed to the following Contractor's address of record: Albert Benarroch Affordable Landscaping Services and Design LLC 658 Bald Eagle Drive Marco Island, FL 34145 Phone: (239) 389-1468 Fax: (239)389-1434 All notices required or made pursuant to this Agreement to be given by the Contractor to the County shall be in writing and shall be delivered by hand, by fax, e-mail, or by United States Postal Service Department, first class mail service, postage prepaid, addressed to the following County's address of record: Collier County Government Complex Purchasing Department 3327 East Tamiami Trail Naples, Florida 34112 Attention: Joanne Markiewicz Interim Purchasing/General Services Director Phone: 239-252-8407 Fax: 239-252-6480 The Contractor and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Service Agreement must be in writing. 5. NO PARTNERSHIP: Nothing herein contained shall create or be construed as creating a partnership between the County and the Contractor or to constitute the Contractor as an agent of the County. 6. PERMITS: LICENSES: TAXES: in compliance with Section 218.80, Florida Statutes, all permits necessary for the prosecution of the Work shall be obtained by the Contractor. Payment for all such permits issued by the County shall be processed internally by the County. Contractor is not responsible for paying for permits issued by Collier County, but is responsible for acquiring all permits. Owner may require the Contractor to deliver internal budget transfer documents to applicable Collier county agencies when the Contractor is acquiring permits. All permits,fees and licenses necessary for the prosecution of the Work which are not issued by Collier County shall be acquired and paid for by the Contractor. Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. 7. NO IMPROPER USE: The Contractor will not use, nor suffer or permit any person to use in any manner whatsoever, county facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Contractor or if the County or its authorized representative shall , Page -2- Packet Page-779- 1/22/2013 Item 16.A.8. deem any conduct on the part of the Contractor to be objectionable or improper, the County shall have the right to suspend the Contract of the Contractor. Should the Contractor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four(24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Contractor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 8. TERMINATION: Should the Contractor be found to have failed to perform his services in a manner satisfactory to the County and requirements of this Agreement,the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty(30)day written notice. The County shall be sole judge of non-performance. 9. NO DISCRIMINATION: The Contractor agrees that there shall be no discrimination as to race, sex, color, creed or national origin. 10. INSURANCE: The Contractor shall provide insurance as follows: A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent contractors; Products and Completed Operations and Contractual Liability. B. Business Auto Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, Combined Single limit for Bodily Injury Liability and Property Damage Liability. This shall include Owned Vehicles, Hired and Non-Owned Vehicles and Employee Non- Ownership. C. Workers' Compensation; Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers' Liability with a minimum limit of$1,000,000 for each accident. Special Requirements: Collier County Board of County Commissioners shall be listed as the Certificate Holder and included as an Additional Insured on the Comprehensive General Liability. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Contractor during the duration of this Agreement. Renewal certificates shall be sent to the County ten (10) days prior to any expiration date. There shall be a thirty (30) day notification to the County in the event of cancellation or modification of any stipulated insurance coverage. Contractor shall insure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Contractor shall provide County with certificates of insurance meeting the required insurance provisions. 11. INDEMNIFICATION: To the maximum extent permitted by Florida law, the Contractor shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the Page-3- Packet Page-780- 1/22/2013 Item 16.A.8. performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 11.1 The duty to defend under this Article 11 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor, the Owner and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Contractor. Contractor's obligation to indemnify and defend under this Article 8 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the Owner or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 12. PAYMENTS WITHHELD. Owner may decline to approve any invoice, or portions thereof, because of defective or incomplete work, outstanding punchlist items, subsequently discovered evidence or subsequent inspections. The Owner may nullify the whole or any part of any approval for payment .previously issued and Owner may withhold any payments otherwise due Contractor under this Agreement or any other agreement between Owner and Contractor, to such extent as may be necessary in the Owner's opinion to protect it from loss because of: (a) defective Work not remedied; (b) third party claims failed or reasonable evidence indicating probable fling of such claims; (c) failure of Contractor to make payment properly to subcontractors or for labor, materials or equipment; (d) reasonable doubt that the Work can be completed for the unpaid balance of the Contract Amount; (e) reasonable indication that the Work will not be completed within the Contract Time; (f) unsatisfactory prosecution of the Work by the Contractor; or (g) any other material breach of the Contract Documents. If any conditions described above are not remedied or removed, Owner may, after three (3) days written notice, rectify the same at Contractor's expense. 13.SUBMITTALS AND SUBSTITUTIONS. Any substitution of products/materials from specifications shall be approved in writing by Owner in advance. 14.CHANGES IN THE WORK. Owner shall have the right at any time during the progress of the Work to increase or decrease the Work. Promptly after being notified of a change, Contractor shall submit an itemized estimate of any cost or time increases or savings it foresees as a result of the change. Except in an emergency endangering life or property, or as expressly set forth herein, no addition or changes to the Work shall be made except upon written order of Owner, and Owner shall not be liable to the Contractor for any increased compensation without such written order. No officer, employee or agent of Owner is authorized to direct any extra or changed work orally. Any modifications to this Contract shall be in compliance with the County Purchasing Policy and Administrative Procedures in effect at the time such modifications are authorized. 15.ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this contract in accordance with Purchasing Policy. Page-4. Packet Page-781- 1/22/2013 Item 16.A.8. 16.COMPLIANCE WITH LAWS. Contractor agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements ^ applicable to the Project, including but not limited to those dealing with taxation, workers' compensation, equal employment and safety (including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes). If Contractor observes that the Contract Documents are at variance therewith, it shall promptly notify Owner in writing. 17.CLEAN UP. Contractor agrees to keep the Project site clean at all times of debris, rubbish and waste materials arising out of the Work. At the completion of the Work, Contractor shall remove all debris, rubbish and waste materials from and about the Project site, as well as all tools, appliances, construction equipment and machinery and surplus materials, and shall leave the Project site clean and ready for occupancy by Owner. 18.ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without the prior consent in writing of Owner. If Contractor does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Contractor all of the obligations and responsibilities that Contractor has assumed toward Owner. 19.WARRANTY. Contractor shall obtain and zssign to Owner all express warranties given to Contractor or any subcontractors by any materialmen supplying materials, equipment or fixtures to be incorporated into the Project. Contractor warrants to Owner that any materials and equipment furnished under the Contract Documents shall be new unless otherwise specified, and that all Work shall be of good quality, free from all defects and in conformance with the Contract Documents. • Contractor further warrants to Owner that all materials and equipment furnished under the Contract Documents shall be applied, installed, connected, erected, used, cleaned and conditioned in accordance with the instructions of the applicable manufacturers, fabricators, suppliers or processors except as otherwise provided for in the Contract Documents. If, within one (1) year after final completion, any Work is found to be defective or not in conformance with the Contract Documents, Contractor shall correct it promptly after receipt of written notice from Owner. Contractor shall also be responsible for and pay for replacement or repair of adjacent materials or Work which may be damaged as a result of such replacement or repair. These warranties are in addition to those implied warranties to which Owner is entitled as a matter of law. 20.STANDARDS OF CONDUCT: PROJECT MANAGER, SUPERVISOR, EMPLOYEES. The Contractor shall employ people to work on County projects who are neat, clean, well-groomed and courteous. Subject to the American with Disabilities Act, Contractor shall supply competent employees who are physically capable of performing their employment duties. The County may require the Contractor to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose continued employment on Collier County projects is not in the best interest of the County. 21.TESTS AND INSPECTIONS. If the Contract Documents or any codes, laws, ordinances, rules or regulations of any public authority having jurisdiction over the Project requires any portion of the Work to be specifically inspected, tested or approved, Contractor shall assume full responsibility therefore, pay all costs in connection therewith and furnish to the Owner the Page -5- Packet Page-782- i 1/22/2013 Item 16.A.8. required certificates of inspection, testing or approval. All inspections, tests or approvals shall be performed in a manner and by organizations acceptable to the Owner. 22.PROTECTION OF WORK. A. Contractor shall fully protect the Work from loss or damage and shall bear the cost of any such loss or damage until final payment has been made. If Contractor or anyone for whom Contractor is legally liable is responsible for any loss or damage to the Work, or other work or materials of Owner or Owner's separate contractors, Contractor shall be charged with the same, and any monies necessary to replace such loss or damage shall be deducted from any amounts due Contractor. B. Contractor shall not load nor permit any part of any structure to be loaded in any manner that will endanger the structure, nor shall Contractor subject any part of the Work or adjacent property to stresses or pressures that will endanger it. C. Contractor shall not disturb any benchmark established by the Owner with respect to the Project. If Contractor, or its subcontractors, agents or anyone, for whom Contractor is legally liable, disturbs the Owner's benchmarks, Contractor shall immediately notify Owner. The Owner shall re-establish the benchmarks and Contractor shall be liable for all costs incurred by Owner associated therewith. 23.EMERGENCIES. In the event of any emergency affecting the safety or protection of persons or the Work or property at the Project site or adjacent thereto, Contractor, without special instruction or authorization from Owner is obligated to act to prevent threatened damage, injury or loss. Contractor shall give the Owner written notice within forty-eight (48) hours after the occurrence of the emergency, if Contractor believes that any significant changes in the Work or variations from the Contract Documents have been caused thereby. If the Owner determines that a change in the Contract Documents is required because of the action taken in response to an emergency, a written Order shall be issued to document the consequences of the changes or variations. If Contractor fails to provide the forty-eight(48) hour written notice noted above, the Contractor shall be deemed to have waived any right it otherwise may have had to seek an adjustment to the Contract Amount or an extension to the Contract Time. 24.CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Road and Bridge Maintenance Department. 25.COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the attached or referenced component parts, all of which are as fully a part of the Agreement as if herein set out verbatim, including: Contractor's Proposal, Insurance Certificate, ITB No. 13-6002 solicitation, Exhibit A-- Bid Schedule and any addenda, etc, made or issued pursuant to this Agreement. 26.PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified Page -6- Packet Page-783- 1/22/2013 Item 16.A.8. period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 27.SUBJECT TO APPROPRIATION. It is further understood and agreed, by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. 28. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. No markup shall be applied to sales tax. 29. IMMIGRATION LAW COMPLIANCE: By executing and entering into this agreement, the Contractor is formally acknowledging without exception or stipulation that it is fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended. Failure by the Contractor to comply with the laws referenced herein shall constitute a breach of this agreement and the County shall have the discretion to unilaterally terminate this agreement immediately. 30. VENUE: Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 31.OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES: Collier County encourages and agrees to the successful proposer extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful proposer. 32.AGREEMENT TERMS: If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 33.SECURITY. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Department for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four(4)years 34.DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Contractor with full decision- Page-7- Packet Page-784- 1/22/2013 Item 16.A.8. making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 35. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any of the Contract Documents, the terms of the ITB and/or the Contractor's Proposal, the Contract Documents shall take precedence. In the event of any conflict between the terms of the ITB and the Contractor's Proposal, the language in the ITB would take precedence. ******"*************"""Remainder of page intentionally left blank************************* Page-8- Packet Page-785- 1/22/2013 Item 16.A.8. IN WITNESS WHEREOF, the Contractor and the County, have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date and year first above written. ed ATTEST: BOARD OF COUNTY COMMISSIONERS Dwight E. Brock, Clerk of Courts COLLIER COUNTY, FLORIDA By: By: Dated: Fred W. Coyle, Chairman (Seal) Affordable Landscaping Service and Design LLC Contractor By: First Witness Signature Type/Print Witness Name Typed Signature Second Witness Title Type/Print Witness Name Approved as to form and legal sufficiency: Deputy County Attorney Page-9- Packet Page-786- 1/22/2013 Item 16.A.8. 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