Agenda 01/08/2013 Item #16E10 1/8/2013 Item 16.E.10.
EXECUTIVE SUMMARY
Recommendation to accept reports and ratify staff-approved change orders and changes
to work orders.
OBJECTIVE: To enable the Board to oversee the execution of administrative change orders
and changes to work orders and promote accountability in the use of staff authority.
CONSIDERATIONS: On April 22, 2003, the Board approved a recommendation to implement a
plan to enable changes to BCC-approved contracts (Section XV.C, Collier County Purchasing
Policy) of not greater than 10 percent of the current Board approved amount or $10,000
(whichever is greater) to be authorized by staff. Also included in the report are changes to Work
Orders. These include work orders issued under CCNA Contracts that are less than or equal to
$200,000 (Section VII.C, Collier County Purchasing Policy), and changes to work orders for all
other contracts (Section XV.G, Collier County Purchasing Policy) that are not greater than 10
percent of the current Board Approved amount or $100,000 (whichever is greater). The
Administrative report identifies the percentage changes to contracts or work orders that have
occurred since the prior BCC approved amount which are below the threshold limits as
referenced above.
The plan calls for staff to submit a monthly report listing these change orders from the previous
reporting period. Enclosed is the monthly report of the Administrative Change Orders and
Administrative Changes to Work Orders. These reports cover the period of November 27, 2012
to December 11, 2012.
FISCAL IMPACT: The total for 5 changes to contracts is $46,442.70. The total for 3 changes
to work orders is $36,550.00.
LEGAL CONSIDERATIONS: This item raises no legal issues and requires majority vote for
approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this action.
RECOMMENDATION: That the Board of County Commissioners accepts the enclosed
Administrative Change Orders Report and Administrative Changes to Work Orders Report and
ratifies the listed change orders and changes to work orders.
PREPARED BY: Diana DeLeon, CPPB, Contracts Technician, Purchasing Department
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1/8/2013 Item 16.E.10.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.10.
Item Summary: Recommendation to accept reports and ratify staff-approved change
orders and changes to work orders.
Meeting Date: 1/8/2013
Prepared By
Name: DeLeonDiana
Title: Contracts Technician,Purchasing
12/19/2012 9:26:53 AM
Submitted by
Title: Contracts Technician,Purchasing
Name: DeLeonDiana
12/19/2012 9:26:55 AM
Approved By
Name: WardKelsey
Title: Manager-Contracts Administration,Purchasing&Ge
Date: 12/19/2012 10:52:19 AM
Name: pochopinpat
Title:Administrative Assistant,Facilities Management
Date: 12/19/2012 1:15:38 PM
Name: MarkiewiczJoanne
Title: Manager-Purchasing Acquisition,Purchasing&Gene
Date: 12/19/2012 2:38:39 PM
Name: PriceLen
Title:Administrator, Administrative Services
Date: 12/19/2012 6:04:58 PM
Name: KlatzkowJeff
Packet Page-1716-
1/8/2013 Item 16.E.10.
Title: County Attorney
Date: 12/20/2012 9:13:47 AM
Name: PryorCheryl
Title: Management/Budget Analyst, Senior,Office of Manag
Date: 12/26/2012 9:48:13 AM
Name: OchsLeo
Title: County Manager
Date: 12/31/2012 8:50:27 AM
Packet Page-1717-
1/8/2013 Item 16.E.10.
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f Packet Page -1719-
Co ie> ' Caw* 1/8/2013 Item 16.E.10.
Purchasing Department
Adrr nisUe Service Division Change Modification Form
Purr,rasinc
® Contract Change Request ❑Work Order Modification
Contract#: 12- Change#: 04-{tom) PO/Work Order#: Project Name: Radio Road East
5878 (-1 ) 4500136845 MSTU Landscaping & irrigation Project
Project#: Project Manager: Darryl Department: ATM Dept. Contractor/Firm Name: Hannula
4500136845 Richard Landscape& Irrigation Inc.
Original Contract/Work Order Amount $ 467,914.63 5/z2( , - j(-C Original BCC Approval Date;Agenda Item #
Current BCC Approved Amount $ 467.914.63 Last BCC Approval Date;Agenda Item #
Current Contract/Work Order Amount $ 467,914.63 SAP Contract Expiration Date(Master)
Dollar Amount of this Change $36,452.70 7.79% Total Change from Original Amount
Revised Contract/Work Order Total $504.367.33 7.79% Change from Current BCC Approved Amount
Cumulative Changes $36,452.70 _ 7.79% Change from Current Amount
Completion Date, Description of the Task(s)Change, and Rationale for the Change
Original completion date: Last approved completion date: Revised completion date(includes this
01/14/13 01/14/13 change): 03/10/13
Number of days added : 55 days Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval DR *(this box must be initialed by Project Manager)
Ei Add new task(s) E Change task(s) ❑ Delete task(s)
( j (�i Other(specify):Add time to
contract
1. Provide a detailed and specific explanation of the requested change(s)to the task(s)andior the additional
days added:
FPL POWER DROP RELOCATION
Description of Change: INCREASE TO EXISTING Task item#39 due to change in FPL Power-Drop
Location
Reason for chanoe: Upon issue of Notice to Proceed the contractor contacted FPL to confirm the location
of the power drop. After further investigation it was determined that the power would not be able to be
provided at the original location (as indicated in project plans). The FPL engineers were originally
consulted by the designer while project design plans were being developed and the original location was
said to be adequate for the power drop—this original determination by FPL had been subsequently
revised upon further review of the available power and existing system demands placed on the power grid
by other existing customers.
Cost Factor Evaluation: Cost factor is based on negotiated Lump Sum evaluated in terms of the added
electrical work necessary to bring the electrical conduit, fittings, and miscellaneous connections to the
new FPL power drop location.
Increase Existing Task ITEM #39 $1,955.00
DAYS ADDED TO CONTRACT: 3 DAYS
Revised 5.16.12
Packet Page-1720-
1/8/2013 Item 16.E.10.
CONDUIT NOT FOUND
Description of Change: INCREASE TO EXISTING Bid Alternate Task items#3  due to conduit not
found.
Reason for change: Alternates#3 and#4 are increased due to sleeves not found. The original as-built
plans provided by the roadway contractor indicated that sleeves had been installed in preparation of future
irrigation system installation. A certain portion of these sleeves were not found by the landscape &
irrigation contractor. The landscape contractor had dug to a depth of 8 ft. minimum in the areas indicated
to have sleeves—and some sleeves were found and some were not found. A tabulation of the existing
bores and bores not found is attached (see attached). The design consultant had included the alternates
#3  in anticipation of some existing conduit not found.
Cost Factor Evaluation: The cost factors are based on unit price provided by Hannula for alternates#3
and #4 and are found to be acceptable.
Install Quantity 335 If @ $15.00 ea.
Increase Existing Task Alternate ITEM #3 $5,025.00
Install Quantity 335 If @ $7.00 ea.
increase Existing Task Alternate ITEM #4 $2,345.00
I �
DAYS ADDED TO CONTRACT:3 DAYS
VALUE ADDED RESTRAINTS FOR CONNECTIONS ,
Description of Change: install Harco fittings at all underground conduit connections for ensured durability
of the underground conduit.
i I
Reason for chanoe: The addition of the Harco connections is per the initial recommendation of Hannula
Landscape & Irrigation Inc. recommendation and based on proven effectiveness of the specialized
connection devices made by Harco. This product has been used on previous projects constructed by
Hannula Landscape & irrigation Inc. and has been found to reduce the likelihood of failure of joints which
are below grade and very hard to access if there is a failure at the connection(s)after construction. The
restraints are constructed with Ductile iron which is very durable and resistant to corrosion in the harsh
environment found within roadway medians. Staff and Design consultant have reviewed the information
provided and concur with the recommended `value added' product.
Cost Factor Evaluation: The fittings are priced as `installed' (including all shipping, handling, and labor)
and are found to be within industry standard pricing for this type of installation.
Install Quantity 14 Harco 3" Couplings @ $95.00 ea.
ADD NEW Task ITEM#66 Harco Couplings 3" $1,330.00
Install Quantity 36 Harco Knuckle Restraints @ $52.00 ea.
ADD NEW Task ITEM #67 Harco Knuckle Restraints $1,872.00
DAYS ADDED TO CONTRACT: 4 DAYS
Revised 5.16.12
Packet Page -1721-
1/8/2013 Item 16.E.10. D
BID BOND INCREASE
Description of Change: ADD TASK ITEM#68: Increase in Bid Bond due to increase to line item#39 and
increase to Alternates#3 and #4 and added line items#66 and #67
Reason for change: Contractor is required to maintain proper level of bonding per contract requirements.
9P q
Cost Factor Evaluation: Amount of bond increase is found to be reasonable.
Add Quantity 1 — Lump Sum = $264.00
ADD NEW Task ITEM #68 Increase in Bid Bond $264.00
/I/Ill 11 1111I////I/////ll/II II/II//I/l1//UI//IIIII/Illl//I//111111/1///////ll////Il/1l////
MOTOROLA MATERIAL SUPPLY
Description of Change: Purchase of certain specified Motorola products which are not bid items in county
contract 10-5520 Motorola Central Irrigation Supplies and Services.
Reason for change: The original bid documents called for the provision of Motorola Material as 'by
County'. However, after the initial bid award it was found that the county could not purchase the entirety
of the products specified utilizing the existing bid for Motorola Material Supply(Contract# 10-5520) due to
the fact that some of the items were not included in the Contract#10-5520 as valid bid items. One of the
reasons noted for the specified items not being in the current contract 10-5520 is that Motorola
Corporation has developed new products since the award of contract 10-5520 that are therefore not
included in that contract. The recommended solution was to purchase the items included in Contract#10-
5520 per that existing contract, and purchase the other non-bid items through a change to Hannula
Landscape & Irrigation Inc. Contract#12-5678 as the change relates to the installation of the Motorola
Control system which Hannula is required to install per Contract#12-5878.
Cost Factor Evaluation: The cost for the Motorola equipment is appropriate for the material specified and
contractor has to pay the 6% sales tax per Florida Law. Cost for manual operation of irrigation is found to
be within standard industry labor rates. Increase in Maintenance of Traffic as relates to the extended
manual watering is in accordance with standard cost for Maintenance of Traffic—the cost equivalent per
day of this request is $20 per day—which is very reasonable cost for Maintenance of Traffic for this type
of project. Associated Overhead & Profit indicated at 10% is found to be within contract terms.
Provide Quantity 2 Part#967-0159: Power Supply G $110.00 ea.
ADD NEW Task ITEM#69 Part#967-0159 $220.00
Provide Quantity 2 Part#15348: Type M Transformer @ $160.00 ea.
ADD NEW Task ITEM #70 Part#15348: $320.00
Provide Quantity 2 @ $275.00 ea. Part#MLB-12-AC: Surge Protector
ADD NEW Task ITEM#71 Part# MLB-12-AC $550.00
Provide Quantity 1 @ $190.00 ea. Part#51020-WM: Leviton Surge Protector
ADD NEW Task ITEM #72 Part#51020-WM $190.00
' Provide Quantity 1 @ $40.00 ea. Part#T7299-NW (8299-AW): GFI Switch
ADD NEW Task ITEM#73 Part#17299-NW(8299-AW) $40.00
Provide Quantity 1 @ $4.57 ea. Part#TP7010: Single Gang Box
ADD NEW Task ITEM#74 Part# TP7010 $4.57
Provide Quantity 1 @ $2,280.00 ea. Part#SB-24DSS: Stainless Steel (SS) Enclosure
Revised 5.16.12
Packet Page -1722-
DO 24W x 36H 24D] 1/8/2013 Item 16.E.10.
ADD NEW Task ITEM #75 Part#SB-24DSS $2,280.0_
Provide Quantity 1 @$585.00 ea. Part#PED-24 DSS: Stainless Steel(SS)Pedestals
24W x 12H x20D
ADD NEW Task ITEM #76 Part#PED-24 DSS $585.00
Provide Quantity 3 @$1,290.00 ea. Part#SB-18SS:Stainless Steel (SS) Enclosure
18W x 36H x12D
ADD NEW Task ITEM#77 Part# SB-18SS $3,870.00
Provide Quantity 3 @$375.00 ea. Part#PED-18SS: Stainless Steel (SS) Pedestals
18Wx12Hx10D]
ADD NEW Task ITEM #78 Part#PED-18SS $1,125.00
Add Florida State Sales Tax to items#69 through#78 as noted at 6% current Fla. Tax rate
Quantity 1 — Lump Sum =$551.07
ADD NEW Task ITEM #79 Florida State Sales Tax $551.07
Increase in Bid Bond as relates to added items#69 though#79 as noted.
Quantity 1 — Lump Sum =$525.00
ADD NEW Task ITEM #80 Bid Bond (items 69 thru 79) $525.00
Increase to MOT(Maintenance of Traffic)due to necessary time extension
Quantity 45 @ $20.00 ea.
ADD NEW Task ITEM#81 MOT $900.00
ADD TASK ITEM#82: MAN (Manual Operation of Irrigation System) due to delay related to THE provision of
Motorola Material Supply.
Quantity 45 @$230.00 ea.
ADD NEW Task ITEM #82 MAN $10,350.00
ADD TASK ITEM#83: Overhead &Profit related to added items#69 through #82
Quantity 1 — Lump Sum =$2,151.06. Calculated at 10%
ADD NEW Task ITEM #83 Overhead & Profit $2,151.06
DAYS ADDED TO CONTRACT: 45 DAYS
Z. Provide detailed rationale for the requested change:
FPL POWER DROP RELOCATION is related to FPL's engineering recommendation for the location of
the power drop required for the irrigation control system. FPL engineers had made a change to the
location of the power drop requiring adjustments to the landscape and irrigation contractor's contract line
items.
CONDUIT NOT FOUND is related to conduit which was not found in place. The conduit was shown on
existing as-built plans provided by the roadway contractor. These as-built plans were utilized by the
design consultant in establishing the irrigation design. The landscape & irrigation contract did not find all
of the existing sleeves as shown in original as-builts. Therefore new conduit needs to be installed. As a
contingency, in the event existing sleeves were not found —the designer had added alternates #3 and #4
to establish unit cost for adding additional conduit.
VALUE ADDED RESTRAINTS FOR CONNECTIONS relates to a 'value added' change that the
contractor originally recommended based on previous project experience and new technology available
by Harrington Corporation (Harco)for added protection of irrigation lines and conduit installed below
grade in roadway medians. The new restraint devices are recommended based on the proven
effectiveness of the devices in minimizing the failure of below Grade pipe (conduit) installed within
Revised 5.16.12
Packet Page -1723-
roadway medians.
1/8/2013 Item 16.E.10.
MOTOROLA MATERIAL SUPPLY relates to the provision of Motorola Material for the irrigation control
I system. The original bid documents called for the provision of Motorola Material as `by County'. However,
-after the initial bid award it was found that the county could not purchase the entirety of the products
I specified utilizing the existing bid for Motorola Material Supply(Contract# 10-5520) due to the fact that
some of the items were not included in the Contract#10-5520 as valid bid items. The recommended
solution was to purchase the items included in Contract#10-5520 per that existing contract, and purchase
the other non-bid items through a change to Hannula Landscape & irrigation Inc. Contract#12-5878 as
I the change relates to the installation of the Motorola Control system which Hannula is required to install
per Contract#12-5878.
3. Provide explanation why change was not anticipated in original scope of work:
FPL POWER DROP RELOCATION: The change is not within the existing project scope in that the design
consultant based the original design plans on FPL's original assessment of the required power drop. The
original location was based on FPL's original analysis of the needs of the project. Between the time the
original plans were developed and construction — FPL's opinion regarding the exact location of the power
drop had changed.
1 CONDUIT NOT FOUND: The change was not in the original project scope in that the project designer
was informed that there were existing irrigation sleeves installed by the roadway contractor. These
existing sleeves were not found in all locations where they were said to exist. The design consultant did
place an alternate for fixed pricing in anticipation of the contractor not finding the existing sleeves.
Contrator has utilized these alternates for pricing the required change.
I VALUE ADDED RESTRAINTS FOR CONNECTIONS: The change is not in original project scope as the
Harco fittings have not been adopted as a `county standard'. However, in light of the new information
demonstrating the effectiveness of the improved fittings —these type fittings are recommended for all
future projects where irrigation conduit is placed within the roadway.
MOTOROLA MATERIAL SUPPLY: The provion of the Motorola material was originally in contract as `by
county' and a portion of that material still remains as `by county' in that the county is providing that portion
of material which is considered `bid' items per county contract#10-5520 Motorola Central irrigation
Supplies and Service. This change is for those 'non-bid' items which cannot be provided by county under
terms and conditions of Contract#10-5520.
4. Describe the impact if this change is not processed:
FPL POWER DROP RELOCATION: If change were not processed the FPL power supply would not be
connected to the irrigation control system leaving the irrigation controller with no power to operate.
CONDUIT NOT FOUND: If change were not processed the additional conduit required for installation of
the irrigation mainline and wire would not be installed leaving sections of the mainline missing (not
installed) and the irrigation system would be inoperable.
VALUE ADDED RESTRAINTS FOR CONNECTIONS: If change were not processed the improved fittings
would not be installed at the connections for conduit under the ground within medians leaving them more
susceptible to becoming diss-connected due to the extreme environmental forces exerted on these types
of connections during the operation of the irrigation system. Failure of any conduit connection would
result in costly repairs and damage to installed landscape material and possibly undermining of existing
roadway.
MOTOROLA MATERIAL SUPPLY: if the change is not processed the contractor would be missing
certain non-bid items per county contract 10-5520 Motorola Central Irrigation Supplies and Service.
These missing items would not be installed —resulting in an inoperable irrigation control system.
Revised 5.16.12
Packet Page -1724-
1/8/2013 Item 16.E.10.t
Type of Change/ Modification
El. Planned/Elective 10i 2. Unforeseen {
Ej 3. Quantity or price adjustment
conditions/circumstance
E 4. Correction of error(s) E 5.Value added E 6. Schedule adjustment
Change Requested By
E Contractor/Consultant Ei Owner I E Using Department
E Design Professional E Regulatory Agency(specify): E Other(specify): Radio Road East
MSTU Advisory Committee
Purchasing Professional Participated in Negotiation of Change/Modification: E Yes l+i No
Approved by: /4----,‘_-), ,,,--� Date: ill f
Pt
Name and Title: DarrylRicha 4 MSTU Project Manger
Reviewed by t t. , ' 1 ( s } ', 1 -s-<-,\''- Date: l f ,''.= 7 /1 } L-77` 1
r it..--
Procurement Str tegist's Name: Rhonda Cummings !
:.
Revised 5.16.12
Packet Page -1725-
1/8/2013 Item 16.E.10.
- ' _ - ..
�— --
Purchasing Department^
Change
Modification Form
p Contract Change Request D Work Order Modification
I Contract#: 11-5709 Mod#:03 P0/Work Order#: Project Name: Immokalee Downtown
, 4500134800 Stormwater Improvements
| Project �
ec�#� Project Manager: Department: immokalee | Contractor/Firm Name: DN Higgins
4500134800 Bradley Mucks! CPA
Original ContraoVWo Order Amount $ 2.718,000.00 1/24/12; 1382 Original 3CC Approval Date; Agenda Item#
Current BOO Approved Amount $ 2.709.797.14 10/23/12: 16E7 Last BCC Approval Date;Agenda Item#
CumantCon�ao�VVodkOrder Amount $ 2`709.797.14 -- - SAP ConbaotExpixa�onDate 0Ws�o�
DoUarAmount of this Change $0.00 '0.30Y& Total Change from Original Amount
Revised Contract/Work Order Total $2,7O9.7S7.14 0,00% Changa�omCurnent BCC Approved Announi
Cumulative Changes 1 ($8.2O2.88)' | 0.00% Change from Current Amount
.-_-
Completion Date Description of the Task(s) Change,and Rationale for the Change
Original notice to proceed completion date: Last approved comption date: i Revised completion date(induces
November 7,2012 December 7,2012 | this ohange): December, 2O' 2D12
Number of days added(if extension, must Exptain why additional days are needed (detailed/specific): In order to re-
attach current insurance certificate(s)from mobi6zsand pa�ormaddiUona| punohhsi�en�s.
SIRE or obtain�omvendor):49 days |3 -�,-
-��Add new task(s) 1 Ej Change task(s) i Delete task(s) i Z Other(speohy): Punch
, |
I Lic�VVu�
. | | 1
1. Provide a detailed and specific explanation of the requested change(s)tu1he ` '
! Punch Lm �
List Items:
1. Conduct orientation/maintenance demonstration meeting with Suntree and the County Road Maintenance
Depaihient for the five nutrient loading baffle boxes on the project.
2. Provide calculation of excavated material from retention pond for use in the final invoice.
3. Provide final as-built drawings.
4. Repair leak on structure S-318 by applying more grout to the inside of the inlet.
5 Compact, fill and sod around structures S-401 �'S12 and 5'314tocollapse the voids in the UeckfiU
6 ��dsodsruun� s�u�uneoS-3O0andS-30Q
| �
/ 7 At the request of County ROW inspector, please produce a ROW permit for the construction activity at 307 Wes
De|awareAvanue.Thimv�|| disassuciaeanyourantand tutunaROVVaoUxhyimmthesubjecCRA pnqect '
8. During the course of the project, six mail boxes along the east side of South Second Street were removed and
| reinstalled 8'-10'from the edge ci pavement(EOP). Please move these six mail boxes to within 2 of the EOP to stop
the mail carrier from driving on and killino the grass. Photo attached for reference.
Q Repair asphalt pathway on the north side of Delaware Avenue at South Fourth Street that were damaged by the
tracks of an excavator. Piesse follow the Collier County Utilities Standards Manual("Technical Specifications").
Section 312.117"Pavement Repair and Restoration'. Photo attadned for reference.
. 10. Overiay all roadway crossings highliohted on the attached site plan per the detail on Sheet 53 of 65 on the project
drawings. The detail is also attached for reference, The remaining crossings will be overlaid as part of a future
enceavor oy another contractor under a separate ROW permit. Please follow the Collier County Utilities Standards
Manual ("Technical Speoifications"), Section 312.117"Pavement Repair and Restoration".Also replace incidental
RPNY's and other pavement markings as needed. Following is a tabulation of the crossings that need additional
asphalt:
a. South Second Street: I
b. South Third Street: I
c. South Fourth Street: 3
d. South Sixth Street: 2
e. South Sixth Court: I
f. South Seventh Street: 5
g. South Eight Street: 2
h. South Ninth Street 2
Revised:7127111
Packet Page-1726-
1/8/2013 Item 16.E.10.
2. Provide detailed rationale for the requested change:
Inspections were recently performed by the projects CEI firm, the Owner and the Collier County Right-of-Way Department.
The above puch list was produced as a result of these inspections. The contractor is requesting that 13 days be added to the
final completion date in order to complete the work.
3. Provide explanation why change was not anticipated in original scope of work:
This is not a change to the original scope of work. This is a time extension in order to complete punch list items that require
additional attention.
4. Describe the impact if this change is not processed:
The project would remain incomplete. The Right-of-Way permit would not be closed/satisfied. s
Type of Change 1 Modification
_❑ 1. Planned/Elective 1 ❑2. Unforeseen conditions/circumstance 3. Quantity or price adjustment
i 4. Correction of error 1_0 5.Value added I , j 6. Schedule adjustment
Change Requested By
E Contractor/Consultant 1E Owner ( CJ Using Department
J Design Professional 1 i Regulatory Agency(specify):County Right- i 0 Other(specify):
of-Way Department
_
C_Purchasing Professional Participated in Negotiation of Change/Modification: ❑Yes E No
Approved by: I Date: 11/20/12
Name and T ilre: Brads Muckei, CRA, Project Manager
Reviewed by: ! 1�. Date: ;//7 �'./ 'v Z
Procurement Strateg,st's Name:Scott Johnson
Revised:7127111
• Packet Page -1727-
1/8/2013 Item 16.E.10.
CotCounty
Purchasing Department
Adrtt 'alive Services on Change Modification Form
Purnasiri
E Contract Change Request E Work Order Modification
Contract#: N/A Change#: I i PO/Work Order#:45- Project Name: Expert Consultant
140231 , Services
Project#: 195- Project Manager: Gary Department: Natural I Contractor/Firm Name: Coastal
90295.1 1 McAlpin Resources/Coastal Zone ! Engineering Consultants, Inc. I
'; Management
Original Contract/Work Order Amount $ : 1:5;00Q: t0 ' , ,i13 Original BCC Approval Date;Agenda Item#
Current BCC Approved Amount #N/A- Last BCC Approval Date:Agenda Item#
Current Contract/Work Order Amount .`#W/A SAP Contract Expiration Date(Master)
Dollar Amount of this Chanoe $0.00.. #N/A Total Change from Original Amount
Revised Contract/Work Order Total f5-ocbc, — #N/A Change from Current BCC Approved Amount
Cumulative Changes 1<_ Ci— #N/A Change from Current Amount
Completion Date,Description of the Task(s)Change,and Rationale for the Change
Original completion date: N/A Last approved completion date: N/A I Revised completion date(includes this
, change): N/A
Number of days added : N/A Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval (this box must be initialed by Project Manager)
E Add new task(s) E Change task(s) E Delete task(s) Other(specify):
� ' O QO ( pry):
1. Provide a detailed and specific explanation of the requested change(s)to the task(s)and/or the additional
days added: 5.-... ,
The following titles and rates to be added agrt e:Senior Project Manager$165; Project Manager$148; Planner 5110; '
Cadd Technician$85;Clerical$60.
2. Provide detailed rationale for the requested change:Agreement was processed by the County Attorney's Office
with title and rate limited to Principal Engineer at$195. Additional services are required to support the engineering services.
3. Provide explanation why change was not anticipated in original scope of work: Oversite when Agreement was
prepared.
4. Describe the impact if this change is not processed: Services invoiced by Consultant will not be able to be paid.
Type of Change/ Modification
E 1. Planned/Elective ' E 2. Unforeseen conditions/circumstance , E 3. Quantity or price adjustment
E 4. Correction of errors) E 5. Value added Ii 6. Scnedule adjustment
Change Requested By _
E Contractor/Conultant l iI Owner I E Using Department
71 Design Professional , E Regulatory Agency(specify): I C Other(specify):
Purchasing Professional Participated in Negotiation of Change/ Modification: E Yes E No
Approved by: / //�„ �, /1 �y Date:
/71Z 27//1------
Name and Title:t�'ary 1ttcAI n, //CZM(,Ma ger
Reviewed by: ;51`/ i tl j^`� Date: 2 2
f� / �i
Procurement Strategist's Name: Scott Johnson
Revised'5/16/12
1
Packet Page-1728-
1/8/2013 Item 16.E.1O.
CHANGE ORDER ,
:
CHANGE ORDER NO.' CONTRACT NO.N/A /
BCC Date:N/A
TO: Coastal Engineering Consultants.Inc.
Collier Park of Commerce
3106 South Horseshoe Drive
Naples,FL 34104
DATE: 11/19/12
PROJECT NAME: Expert Consultant Services
PROJECT NO.: 195-90295.1
Under our AGREEMENT dated August 13, 2012
You hereby are authorized and directed to make the following change(s) in accordance with
terms and conditions of the Agreement: The following titles and rates to be added to the Expert /
Consultant Semites Agreement. Senior Proiect Manager$155: Proiect Manager 5148: Planner $110: Li
CADD Tech.S85: Clerical $60.
Original Agreement Amount 515.000 ,
Sum of Previous Changes $0
Q V'
This Change Order $_
Present Agreement Amount $15.000
Your acceptance of this Change Order shall constitute a modification to our Agreement and
will be performed subject to all the same terms and conditions as contained in our Agreement indicated
above, as full, as if the same were repeated in this acceptance. The adjustment, if any, to the
Agreement shall constitute a full and final settlement of any and all claims of the Contractor arising out
of or related to the change set forth herein, including claims for impact and delay costs.
1. /
Prepared by: ,/ i ii 14'C�-.,r.:_, Bate: %'i / l
Gary McA in, Pw jeot ri 1e.:6ager t
Natural Resburc i D #;`., Coastal Zone Management
' , , I i
Accepted by: 4i ` /.. , _Date: `' t , [
Michael Poff, P.E, 4tite President of Engineering _
Coastal Engineering Consultants, Inc.
Approved by: hi to Date:
Bill Lorenz`. Director
Natural sources Dept. l
r
r Approved by:/1___ :7; ' , / Date: 1I .1
isalanguida r
tt.• t i
Groff n May( :went Division •
_ Approved by: /414., —__ Date_ i I i.2 1Ze;1
Scion Johnson, Procurement Strategist :,, :<
Packet Page-1729-
1/8/2013 Item 16.E.10.
AGREEMENT
for
Expert Consultant Services
THIS AGREEMENT, made and entered into on this 13441 day of A yc uss+ ,, 2012,
by and between Coastal Engineering Consultants, Inc., a Florida corporation authorized to do business
in the State of Florida, whose business address is 3106 S. Horseshoe Drive, Naples, FL 34104,
hereinafter called the "Contractor" or "Consultant," and Collier County, a political subdivision of the
State of Florida,Collier County,Naples,hereinafter called the "County':
WITNESSETH:
I. COMMENCEMENT. The Contractor shall commence the work on the Rhea v. FDEP and
Collier County State of Florida Division of Administrative Hearings (DOAH) case, Case Number
12-0495, on the date of the issuance of a Purchase Order with this Agreement.
The general terms and conditions of this Agreement shall be for the duration of the DOAH case,
commencing as stated above and terminating at the conclusion of the matter.
2. STATEMENT OF WORK. The Contractor shall provide expert witness and independent
consulting services in connection with certain issues arising out of the concerns expressed in the
DOAH case. It is anticipated that Michael Poff, P.E., Vice-President of Engineering, Coastal
Engineering Consultants, Inc., will be the primary person involved in research, analysis and
opinion development.
This Agreement contains the entire understanding between the parties and any modifications to
this Agreement shall be mutually agreed upon in writing by the Contractor and the County, in
compliance with the County Purchasing Policy and Administrative Procedures in effect at the time
such services are authorized.
3. THE CONTRACT SUM. The County has established a"Maximum Budget Amount"of$15,000
for the Contractor's work hereunder, inclusive of all work listed herein, allowable expenses, and
travel costs. The budget will be adjusted as necessary as the parties agree to budget amounts for
additional phases of work. The hourly rates are $195.00 per hour for any time spent leading up to
and including preparations for the Administrative Hearing; and the billing rate on the date(s) of the
Hearing, including time on the witness stand for testimony in response to direct, cross-
examination and (possibly) rebuttal is S195.00 per hour. Travel and direct costs will be paid as
shown on the chart set forth in this Agreement.
4. PAYMENTS:
A. Payments will be made for services furnished, delivered, and accepted, upon receipt and
approval of invoices submitted on the date of services or within six (6) months after
completion of the services under this Agreement. Any untimely submission of invoices
beyond the specified deadline period is subject to non-payment under the legal doctrine of
Par.lof7
Packet Page -1730-
1/8/2013 Item 16 E 10
GO t?,
r CoRnty
lfr
.: Purchasing Department
Change Modification Form 0.,
putiasinz.
I Contract Chanoe Request 0 Work Order Modification
Contract#: 1:2i- i Change#:i ..3... PO/Work Order#: Project Name: Feasibility and Design for
5554 j
1.7,
..-...--, : I 4500127755 Pedestrian or Bicycle Fealties at 1-75 and
1 1 Immokaiee Rd
Project#: 1-& '- 4 1 Project Manager: Alison i Department Transportation Contractor/Firm Name: AIM
Bradford 1 Planning , Engineering 1
i
i Original Contract/Work Order Amount iiii;:$ - .::: 315.0000' •:;,:4;i:::.:::::4:4/26Iii: Original BCC Approval Date; Agenda Item #
!Current BCC Approved Amount :$iiii: -i,.315:000.007. .:,,,b. ,4:e577117 'Last BCC Approval Date; Agenda Item # : 1
i Current Contract/Work Order Amount i,ii$ .ii. 315 00000 SAP Contract Expiration bafe (iViasT6r)
!Dollar Amount or this Change i:,i,-,,• i.'i ..::$0;;i1-10iii 1 0.00%1Total Change from Original Amount
!Revised Contract/Work Order Total $315.000.00 I 0.00%1 •Change from Current BCC Approved Amount
...cimutative Charities $0.00 I 0.00%1 Change from Current Amount
. , . ..
,. i .. Completion Date Description of the Task(syChanae,and Rationale far:theChange-''''''
Original aompietion date; 6-3-11 i Last approved completion date: 12-- Revised completion date (includes this
30-12 j change): 7-1-13
Number of days added : 181: i Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval (this box must be initialed by Prolect Manapsiir)
,
j LI Add new task(s) i i 1 Change task(s) j LI Deiete task(s) i Other(specify):
1 i I
1, Provide a detailed and specific explanation of the requested change(s)to'the task(s) and/or the additional
,011itit,
days added: To increase the contract time to allow the Consultant enough time to complete the design portion of the
project. The project was originally&cooed to oniv do a feasibility analysis. Based on the amount of the arant th.e. Board of
County Commissioners requested that the Consultant also include cie.sign. •
2. Provide detailed rationale for the requested change: Tc allow for more work to be compieteo since when
E.:stabiishea the additional work was not accounted for in the time frame. The project was originally sapped to only do a
feasibility analysis. Based on the high dollar amount of the grant. the Board of County Commissioners requested thatthe
Consultant aisc.) include design which seemed reasonable and was agreeable by the Consultant.
3. Provide explanation why change was not anticipated in original scope of work: The Board of County
Commissioners requested the Consultant to complete design within the scope to most utilize the amount of funds. This was
not part of the original agreement with FDOT and added after the request
4. Describe the impact if this change is not processed: The project will not be abie to be fully completed due to time
constraints. The additional time will allow the Consultant to complete the full scope'of work.
, ! .
Type of Change I Modification
-,-
Planned;Elective i In 2. Unforeseen conditions/circumstance : E a. Quantity or price adjustment
•,-ii:-....i, _
' L
4. Correction of errors) i i ' h Value added
, Lui - i E 5. Schedule adjustment
Change Requested By- ''' ' '. ' '- ''''
, ---1 Owner ,---, Using 71 Contractor/Consultant , jJ Lmner i L using ',department
Reviser::511 611 2
1 "
Packet Page -1731-
_ 6,.
Design Professional ; E Reputatory Agency l'spec '): =DOT ! i 1 Other(so 1/8/2013 Item 16.E.10.
Purctasing Professional Participated in Negotiation of Change I Modification: r_J Yes E No
Approved by: /-
Date:
L.,•-z-k......)t.---, \ -------..k .cis ..grw!,.... ,
Name and Title: ,, „ -,,,,
----; r(r-
'',
( Reviewed by ! 74Wilir I Date:
' 12,W.91.41' A44.414/44-.. or- .
( Procurement St ategist's Name: Or°
! ,
........„..._........„. .._ ...._....„ _ .... ...__.„... _ . .... . .
•
Revised:5/1512
Packet Page-1732-
r_ _
1/8/2013 2011 Item 16.E.10.
April26,1/801/21013
6,
.Agenda Item 10.0
EXECUTIVE SUMMARY
Recommendation to award a contract (#10-5534) for services for AIM Engineering to
complete a feasibility study with conceptual plans for pedestrian or bicycle facilities at the
1-75 and Immokalee Road Interchange(1 DOT Project#416237-1-38-01).
-
OBJECTIVE: Recommendation to award a contract (#10-5584) for services with AIM
Engineering to complete a feasibility study with conceptual and design plans for pedestrian or
bicycle facilities at the 1-75 and Immokalee Road Interchange (FDOT Project#4
CONSIDERATIQNS: The FDOT has entered into a Local Agency Program (LAP) Agreement
with Collier County. wherein FDOT will reimburse Collier County up to the sum of$315,000
for feasibility study and design of a pedestrian crossing in Collier County at the 1-75 and
Immokalee Road Interchange. The LAP is fully executed and the Board of County
Commissioners approved the agreement on July 27,2010.
The project was advertised on November 2, 2010, with submittals received on December 2,
2010. A selection committee convened on January 10, 2011, to evaluate the proposals and
provide a ranking based on technical merits. The selection committee ranking of the consultants
was submitted to the Board of County Commissioners (Board) on February 22, 2011 for review
and approval. The Board approved the committee's ranking and directed the County Manager or
his designee to begin contract negotiations.
The scope of work required and cost estimate has been negotiated and included in the County
standard contract and is being presented here for consideration.
FISCAL IMPACT,: Funds are available in Transportation Grants Fund 711 project 33118. A
previously approved budget amendment in the amount of 5315,000 will be 100% reimbursed by
this FDOT LAP agreement for a feasibility study for pedestrian and bicycle facilities at the 1-75
and Immokalee Rd_ interchange.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney, and requires a majority vote for approval.—JAR
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated
with this Executive Summary.
RECO1VL1tNDATION:(1) The Board of County Commissioners approve RFP 10-5584, (2)
authorize the Chairman to execute the contract with AIM Engineering in which Collier County
will be reimbursed up to S315,000 for feasibility study and design of pedestrian crossing in
Collier County at the 1-75 and Immokalee Road Interchange.
County
Prepared By: Alison Bradford, P.E., Project Manager, Transportation Planning Department
Growth Management Division.Planning and Regulation.
Attachments: 1)Contract: 2)FDOT Lap Agreement#416237-1-38-01: 3)Location Map
Packet Page-1733-
1/8/2013 Item 16.E.10.
Page h of 23
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners approve a Resolution
authorizing the Chairman to execute a Local Agency Program Agreement with the Florida
Department of Transportation (FDOT) in which Collier County would be reimbursed up
to 5315,000 for feasibility study with conceptual plans for pedestrian or bicycle facilities at
the 1-75 and Immokalee Road Interchange(FDOT Project#416237-1-38-01).
OBJECTIVE: To obtain approval from the Board of County Commissioners for a Resolution to
approve the attached FDOT Local Agency Program (LAP) Agreement in the amount of
5315,000 for feasibility study with conceptual plans for pedestrian or bicycle facilities at the 1-75
and Immokalee Road Interchange.
CONSIDERATIONS: The FDOT is willing to enter into a LAP Agreement with Collier
County, wherein FDOT will reimburse Collier County up to the sum of 5315,000 for feasibility
study and design of pedestrian crossing in Collier County at the 1-75 and Immokalee Road
Interchange.
FISCAL IMPACT: Approval of a budget amendment in the amount of$315.000 in
Transportation Grants fund 711, project 33118 is needed which will be 100% reimbursed by this
FDOT LAP agreement for a feasibility study for pedestrian and bicycle facilities at the 1-75 and
Immokalee Rd. interchange.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney. —JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
RECOMMENDATION: That the Board of County Commissioners:
(1) Approve the attached Resolution, (2) authorize the Chaiinuan to execute the attached Local
Agency Program Agreement with the Florida Department of Transportation in which Collier
County would be reimbursed up to 5315.000 for feasibility study and design of pedestrian
crossing in Collier County at the 1-75 and Immokalee Road interchange and (3) to approve the
budget amendment to recognize these funds.
Prepared By: Alison Bradford, P.E., Project Manager, Transportation Planning Department,
Growth Management Division, Planning and Regulation.
Attachments: 1) Resolution; 2) FDOT Lap Agreement#-416237-1-38-01: 3) Location Map
Packet Page -1734-
�
1/8/2O13 Item 16.E.1O.
IP: ,
Co Purchasing Department
Aoiimistrative Semiaea71Iluisicm Change Modification Form ~m�'
::uc;n asn
��Con�ootChongs Re�ue� �� VV��Dr erWodhic�don
�� -
1 Contract#: 11- Change#: 1 | PO/Work Order#: Project Name: Design S ervi cesfo r
CAT
5621
! 45DO1382Z7 1 Passenaer Transfer Facility
• Project#: Project Manager: ! Qepa�n�ent: /\|tema�ve Con�acio�F\nmNamne: Atkins North 1
� | � / Brandy Otero Tnansporadonk1odes | America |
Original ContraoUVVom Order Amount $ 502,451-20 -9/13/41 16A34 Original BCC Approval Date; Agenda Item#
Current BCC Approved Amount $ 502.451.20 8/13111 TGA24 Last BOO Approval Date: Agenda Item#
Current Contract/Work Order Amount $ 502.46120 3/22/2013 SAP Contract Expiration Date (Master)DoUarAmountof#nisChange $8.990.00 1.99%' Tuba| Chanae from Original Amount
Rev/sedContrac �orhO,oerTo��|
� £512441.20 I 1.99%. ChanaeimmCunent BCC Approved Amount
)/�J��u|ative Changes I $9,980.00 | 1.99%1 Change from Current Amount
| �
Completion Date, Description of the Task(s) Change, and Rationale for the Change
|
Original completion date: March | Last approved completion date: I Revised completion date (includes this
| | 22. 2012 March 22. 2O13 | ohonBe): June 17. 2013
Number ofgays adoec : 57 Each stea or the contract modiñcanon checklist farm nas been reviewed prior to me '
| �ubm��ngfor approxa| (this box must be initialed by Pn�ec�k4anager)
| __
! � �� ne�t�k�) | C������ �� O�e����) | U ��r�P��):
�� -- / ��
. ' |
/ 1. Provide a detailed and specific explanation of the requested change(s)to the task(s) andior the additional
days added: Add a task to prepare aseoarate set of permitting oocunnems construction documents and biasing | ~Flaw
documents for the faneboxmault and to complete all activities associated with these items. Add time to ino/udeoonstrucUon
supervision. See attached scope of services
!
2. Provide detailed rationale for the requested change: The purchase and installation of the fareoox vault and are ! '
being funded vvitn ARRAfond)ng which must be spent prior to August 2012. in order to install the vault and expend the | |
tunas prior to the gnsn1dead|ine. it is necessary to expedite this protect and make It a stand alone protect.
� !
\ 3. Provide explanation why change was not anticipated in original scope of work: The farebox contract was
oe`aye0sepsrs| months due. to contracting issues. Due to the belay. the consultant was delayed receiving the .
specifications for the forebox vault. in order to comely with grant requirements, it is now necessary to expedite the |
farebox portion of the design project and make it stand alone project. |
. | '
4. Describe the impact �this change is not processed:The faraPmx vault vv0not bedesmnedand constructed within ;
tne grant deadline which may result in the C,ounty being out of compliance with the arant re.quirements ens possibly | i
losing fund,n�� � |
i
| . |
|
|
|
Type of Change i Modification
|
| 1 Planned ,' Elective ! 2 Unforeseen conditions/circumstance , �] �� �]usnht or onc*admyonen
��4Cor����nofe�o��) | �� 6 Value added ! ��5. Schodukaad�szmem | |
�� —~
(
|
� Change Requested By |
�lCon��o��Consu��r� | �� Owner 1 Department
! _ Design | �� Re�u�nz� Agency ,soeohy , ! ( i
` �� -- c�Ch� / �od���t�n �� Y�s �� No \
! Purchasing Professional Participated in Negotiation n�e _� _-
.~~
Revsee:sn6;1z
.
.
|
} _-_-__ _ Packet Page -1735-
ApprOVed b} 1/8/2013 Item 16.E.10.
1 E.)ate
Name and Tit
I A
Reviewed by: Date: / #0,-//// 7
.441.41.
ProdiJr-ement Stratabist's Name.
/
Revisee. 516-2
Packet Page-1736-
1/8/2013 Item 16.E.10.
CHANGE ORDER SCOPE
Contract # 11-5621
Design Services for Collier Area Transit (CAT) Transfer Facility
This work order is for supplemental professional engineering services on behalf
of Collier County (Contract 4 11-5621t. for work known as Design Services for
Collier Area Transit CAT? Passenger Transfer Facility
The work was submitted dated August 16. 2012. which is hereto attached and made
a part of this contract. In accordance with the "Terms and Conditions" within the
Original Agreement for Design Service for Collier Area Transit i;CAT) Passenger
Transfer Facility (hereafter. Agreement) referenced above.
Scone of Work:
Task 6.0: Preparation of Separate Fare Box Construction Documents
CONSULTANT to provide permitting services and creation of additional informational
plan sheets (Cover sheet and general notes) for the preparation of a separate set of sign
and sealed contract documents in addition to the original contract documents, including
submitting and obtaining all applicable permits, for the construction of the fare box
improvements to the existing facility. CONSULTANT will prepare separate cost
estimates from the original cost estimates prepared as part of the original contract
agreement. The consultant acknowledges that these documents will be require a separate
bidding process and a separate set o • bidding documents from the main set of contract
documents being prepared under the original contract agreement.
CONSULTANT will follow same submittal guidelines as shown in the original contract
agreement.
Schedule of Work: Contract Bidding Documents will be completed for
advertisement as directed by June 17, 20:3. (See attached schedule)
Compensation: In accordance with "Article Five.. of the Agreement. the County
will compensate the designated firm in accordance with the negotiated Lump Sum
amount p rov ided below (use the established hourly rate(s) as enumerated in
"Schedule A- o • the Agreement`
Task 5.0: Preparation of Separate :are Box Construction Documents 59.990.00
TOTAL $9.990.00
Packet Page -1737-
1/8/2013 Item 16.E.10.
.Any change within monetary authority of this work order made subsequent to
1
final department approval will be considered an additional service and charged
according to "Schedule A" of the Agreement.
Packet Page -1738-
1/8/2013 Item 16.E.10.
Colt 3I ,
Purchasing Department
AdmilsirativeServicesDivisico Change Modification Form
Purchasing
E Contract Change Request ® Work Order Modification
Contract#: EAG- ' Change#: 1 PO/Work Order#: Project Name: On-call project
11-5735 4500140618 &4500134169 management for iT i
Project#: EAG- Project Manager: Karen Department: GMD CM- Contractor/Firm Name: Executive
1 FT-5735 Oswell Administration I Alliance Group
i Original Contract/Work Order Amount `$. 1'66,651..00 12/':f3/'l1 !6E1 Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount ,i1,€650 19" 12/1311 t 16.E1;: Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount :$ . -,,71//24.7_0(' A a rao__. w Date ( ser.__
161a,.6500G1 SAP Contract Expiration Date (Master)
Dollar Amount of this Change '$33;.350°00 20.01% Total Change from Original Amount
Revised Contract/Work Order Total I $200,000.00 ,ti/f{ 29-6't% Change from Current BCC Approved Amount
Cumulative Chanaes I $33,350.00 20.01% Change from Current Amount
Completion°Date, Description of'the Task(_sj Change;.and:Rationale,forthe Change' '
February o14, 2014 date: � February 14 2014 completion date: � Revised completion
14at201ncludes this '
Original completion approved P (includes
2014 (not extending
date of contract— it is expected that dollars I
will be exhausted before Feb. 14, 2014).
Number of days added : N/A—not Each step on the contract modification checklist form has been reviewed prior to me
requesting an addition of days to submitting for approval KO (this box must be initialed by Project Manager)
be added.
j E Add new task(s) E Change task(s) I E Delete task(s) ' x Other(specify): I
for continuation of GMD iT. ._
contracted support
1. Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional
days added: This modification is requested to'extend on-call project management IT hours by adding 444.67 additional
hours at$75/hr or$33.350.
2. Provide detailed rationale for the requested change: This modification is needed to support projects required for
the division's core functions. Projects such as IT management for Cartegraph version 8.3. ESRI 10.1 support and
j impiementation of Cartegraph field equipment solutions and other iT related tasks including maintenance of current
application and implementation of future applications. This additional time is needed to achieve current initiatives required
for the division's asset management project (Cartegraph asset modules).
3. Provide explanation why change was not anticipated in original scope of work: Due to the task of brinaing
various asset modules on-line in Cartegraph (SIGNALview, STORMview BRIDGEview. etc), it is estimated that the original
scope of work will be exhausted by June 2013 instead of February 2014. The work order is being extended to provide
continued IT support management of Cartegraph version 8.3 (current asset management system), configuration support of
Cartegraph Mobile Connection Solution, support of ESRI 10.1 association to Cartegraph 8.3 and implementing Cartegraph '
field equipment solutions.
4. Describe the impact if this change is not processed: if this change is not processed, project work on Cartegraph
(asset,management system) and other projects would not be successfully completed causing a major impact in the divisions
core functions.
Type of Change I.Modification
I 1. Planned I Elective E 2. Unforeseen conditions/circumstance I E 3. Quantity or price adjustment
l_ 4 Correction of error(s) E 5. Value added I X 6. Schedule adjustment
. Change.Requested By `
El Contractor/Consultant 1 E Owner I X Usinc Department
E Design Professional f E Regulatory Agency (specify): j E Other (specify):
Purchasing Professional Participated in Negotiation of Chance/ Modification: E Yes E No
Revised:5/16/12
_ 1
Packet Page-1739-
1/8/2013 Item 16.E.10.
Approved t.,;y• Dare ‘, 1
!
h L
Name anc Title:
Reviewed by-
-A, Date: if
Procurement Strategist's Nam kcy\etz,(7 rns
Revised 5.16.12
Packet Page-1740-
1/8/2013 Item 16.E.10.
► er CAL
Purchasing Department
Administrabe SevicestDivision Change Modification Form
Purchasing
❑ Contract Change Request E Work Order Modification
Contract#: Change#: 1 I PO/Work Order#: I Project Name: Supplemental
09-5262 ; 4500138032 Investigations for 6 bridges
Project#: 66066 Project Manager: I Department: I Contractor/Firm Name:
, , Margaret Bishop, PE 1 Transportation Enaineerina I WilsonMilier,inc.
'Original Contract/Work Order Amount $ 68.228..00 --; Original BCC Approval Date;Agenda Item#
JCurrent BCC Approved Amount 4#N/A' '- Last BCC Approval Date;Agenda Item#
Current Contract/Work Order Amount $ ' 68228.00 3 ?/20(3 SAP Contract Expiration Date(Master)
Dollar Amount of this Change $Q00 '0.00% Total Change from Original Amount
Revised Contract/Work Order Total $68.228.00 #N/A Change from Current BCC Approved Amount
Cumulative Changes $0.00 0.00% Change from Current Amount
Completion Date, Description of the Task(s) Change,and Rationale for the Change
Original completion date: j Last approved completion date: Revised completion date(includes this ,/ �
March 11, 2013 ; , change): September 7, 2013 v,../
,/
Number of days added : Each step on the contract modification checklist form nas been reviewed prior to me
180 submitting for approval y7,Q..t(this box must be initiated by Project Manager)
Li Add new task(s) E Change tasks) ❑ Delete task(s) , E Other(specify):
l 1 Time extension
1. Provide a detailed and specific explanation of the requested change(s)to the task(s)andfor the additional
days added:This change order is to add 180 days to the work order due to unforeseen high water conditions in the _
immokalee Road/Cocohatchee Canal. Data collection cannot occur until the water levels subside in order to provide the , ,,._.,�.
clearance needed for a boat to access the underside of the bridge.
2. Provide detailed rationale for the requested change: This Change Order is for time only. The added days are
required so that the high water conditions can subside so that a boat will be able to access the underside of the bridge to
collect data
3. Provide explanation why change was not anticipated in original scope of work: One of the six bridges being
tested and designed is located in the high water condition. The bridge clearance levels were not anticipated on the Wilson
Road bridge since the other five bridges have enough clearance for data collection.
4. Describe the impact if this change is not processed: The Wilson Road bridge will not be able to be inspected and
thorough data collection will not take place resulting in insufficient information to design the bridge repair.
Type of Change I Modification .
!! 1. Planned/Elective i E 2. Unforeseen conditions/circumstance i ❑ 3. Quantity or price adjustment
Li 4. Correction of error(s) i E 5.Value added I ❑6. Schedule adjustment
Change Requested By
iE Contractor/Consultant
i E Owner ' '� Using Department
Li Design Professional i ❑ Regulatory Agency(specify): I ❑ Other(specify):
Purchasing Professional Participated in Negotiation of Change/Modification: E Yes ❑ No
Approved by: r/� /^ jf Date:
Name and Title: Margarei/A. Bishop,-PE/Senior P(-oject Manager j
Reviewed by `' i / �"��t `f �f 1 ��? Date: ..
Procurement St st's Name. Rhonaa Cummings
.,
Revised:5/16/12
1
Packet Page-1741- 1
,
1/8/2013 Item 16.E.10.
Cof[ier
County
Purchasing Department
Admiristrative Services Division Change Modification Form
Purchasing
❑ Contract Change Request ["Work Order Modification
1 Contract#: Change#:2 i PO/Work Order#: Project Name: Gordon River Greenway
09-5262-C1-• i 4500135195
Project#: 80065 Project Manager. Department 1 ContractorlFirm Name:
Tony Ruberto P&R/Facilities Management Q. Grady Minor&Aassociates
Original Contract/Work Order Amount $ 8:000.00 Original BCC Approval Date; Agenda Item#
Current BCC Approved Amount N/A Last BCC Approval Date;Agenda Item#
Current Contract/Work Order Amount $ 10,500.00 3 i i?/Z:,t 3 SAP Contract Expiration Date(Master)
Dollar Amount of this Change $3.200.00 7125% Total Change from Original Amount
Revised Contract/Work Order Total $13,700.00 I #VALUE! Change from Current BCC Approved Amount
Cumulative Changes i $5,700.00 30.48%, Change from Current Amount
Completion Date, Description of the Task(s) Change,and Rationale for the Change
Original completion date: C L ast a proved completion date: Revised completion date(includes this
March ao,2012 i March,2013 change): March r, 2013
Number of days added : 0 T Each step on the contract modification checklist form has been reviewed prior to me
j submitting for approval (this box must be initialed by Project Manager)
C Add new task(s) 1 D Change task(s) 1 D.Delete task(s) ; Other(specify):
1 j increase Task
't. Provide a detailed and specific explanation of the requested changes)to the task(s)andlor the additional
days added: Increase fee on Task IV by$3.200 for additional public hearing support, public hearing legal notices and
public hearing signage.
2. Provide detailed rationale for the requested change:
The scope of services for Task IV has changed/increased due to issues raised by staff concerning the original Park
rezoning. Additional public hearing support, public hearing legal notices and public hearing signage.
3. Provide explanation why change was not anticipated in original scope of work:
This change was due to issues raised by Staff during the rezoning process.
4. Describe the impact if this change is not processed: r
The Gordon River Park cannot be constructed if rezoning is not complete.
Type of Change/Modification
U 1. Planned 1 Elective i C 2. Unforeseen conditions/circumstance i 111 3. Quantity or price adjustment
71 4. Correction of errors) I _l 5. Value added i ❑ 6. Schedule adjustment
Change Requested By
❑ Contractor/Consultant i ❑ Owner ! ❑ Using Department
•Design Professional 1 ❑ Regulatory Agency(specify): D Other(S p ):
Purchasing Professional Participated.in Negotiation of Change/Modification: C Yes No
Approved by: -i--ie,-c c,.l ,es�t c' I Date: 1'f0,/`7-.2, 2.-o(7—
Name and Title., -0AJ,rU,:c)& `0 - SC/vi,o 1_ ie,/,0 r G%f--11,4,../Ac-_,---4. I /
Reviewed by 6444412,7, I Date:
Procurement Strategists Name,1 / /` / / / J r °? ` p y'
f
w. 1111k"
o-
Revised:5/16112
1
Packet Page-1742-