Agenda 01/08/2013 Item #16E 1 1/8/2013 Item 16.E.1 .
EXECUTIVE SUMMARY
Recommendation to authorize the purchase of NetApp hardware/software maintenance agreements
rrom Terremark Advanced Data Services Division for the County's NetApp hardware/software in the
amount of$132,693.06 utilizing Florida State Contract 250-000-09-1.
OBJECTIVE: To procure NetApp hardware/software maintenance support using an efficient and streamlined
process for the County. The NetApp is a NAS (Network Attached Storage) device that IT uses to store all BCC
computer data (all files, and emails).
CONSIDERATIONS: The County's Information Technology Department (IT) uses NetApp hardware/software
in the County's technology infrastructure and procures maintenance support for those systems on an annual
basis.
Florida Statute Section 163.01, known as the Florida Inter local Cooperation Act of 1969, permits local
governmental units to make efficient use of their powers by enabling them to cooperate with other localities on
a basis of mutual advantage and thereby to provide services and facilities in a manner and pursuant to forms
of governmental organization that will accord best with geographic, economic, population, and other factors
influencing the needs and development of local communities. The statute further provides that a public agency
of this state may exercise jointly with any other public agency of the state, of any other state, or of the United
States Government any power, privilege, or authority which such agencies share in common and which each
might exercise separately.
The State of Florida has a number of technology state term contracts already established that are authorized
for use by County governments. The State of Florida contracts offer public agencies products and services for
firm fixed pricing and terms and conditions negotiated by the State of Florida's Purchasing Department.
4dditionally, the Federal Government's IT Schedule 70 is the largest and most widely used acquisition vehicle
in the federal government providing federal, state, local and tribal government organizations access to the
most fair and reasonable pricing.
The IT Department requested quotations for NetApp equipment support from six (6) vendors, under the State
of Florida contract 250-000-09-1, the Federal Government's GSA schedule 70, and U.S. Communities. Staff
received six (6) responsive quotes, one (1) non-contract quote, three (3) No-Bid and two (2) Florida State
contract. Terremark Advanced Data Services Division provided the lowest responsive quote for $132,693.06
Florida State Contract 250-000-09-1.
The IT Department is requesting authorization to utilize Florida State Contract 250-000-09-1 for this purchase.
This agreement leverages the purchasing power of the Florida State Contract 250-000-09-1 to provide best
value pricing and terms. The IT Department has requested the quotes consistent with the Board's Purchasing
Policy. The quotes have been provided to the Purchasing Department for final review and approval and
attached in the County's Financial System (SAP) for pre-audit review by the Clerk's Finance Department.
Staff recommends the use of this contract for the procurement of the aforementioned information technology
hardware/software maintenance support at a competitive price, using an efficient and streamlined process for
the County. The IT Department will issue a County purchase order, along with its standard terms and
conditions to execute this order.
NetApp Inc, requires the purchase of new hardware and or maintenance support from approved venders.
Attached is a list of approved venders with Florida State Contract 250-000-09-1. Terremark Advanced Data
Services Division was the lowest bidder from the list of approved venders.
The Purchasing Director has determined, per the Board's Purchasing Policy (XIV B), that the process
conducted by the Florida State contract, is competitive in the market, and that the resultant contract has
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1/8/2013 Item 16.E.1 .
favorable terms to the County with respect to pricing, shipping, service and warranties, etc. In addition, the use
of these established Florida State Contract 250-000-09-1 allows for the County to consolidate its purchases
with other public agencies and streamline its own purchasing processes.
FISCAL IMPACT: Funds of $132,693.06 are available in the Information Technology Department fiscal year
2013 budget for this purchase.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this Executive
Summary.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office, requires majority
vote, and is legally sufficient for Board action. —CMG
RECOMMENDATION: Authorize the Information Technology Department to purchase NetApp equipment
maintenance support from Terremark Advanced Data Services Division for the County's NetApp equipment in
the amount of$132,693.06 utilizing the Florida State Contract 250-000-09-1 as the lowest bidder from NetApp
approved vendor list.
PREPARED BY: Mark Fowski, Network Operations Manager
Attachment: Purchasing Piggyback form.
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1/8/2013 Item 16.E.1.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.1.
Item Summary: Recommendation to authorize the purchase of NetApp
hardware/software maintenance agreements from Terremark Advanced Data Services Division
for the County's NetApp hardware/software in the amount of$132,693 utilizing Florida State
Contract 250-000-09-1.
Meeting Date: 1/8/2013
Prepared By
Name: BerriosMike
Title: Manager-Network Operations,Information Technology
11/19/2012 9:03:14 AM
Approved By
Name: JohnsonScott
Title: Purchasing Agent,Purchasing&General Services
Date: 12/14/2012 11:30:50 AM
Name: MarkiewiczJoanne
Title: Manager-Purchasing Acquisition,Purchasing&Gene
Date: 12/15/2012 8:44:59 PM
Name: WardKelsey
Title: Manager-Contracts Administration,Purchasing&Ge
Date: 12/17/2012 8:54:12 AM
Name: pochopinpat
Title: Administrative Assistant,Facilities Management
Date: 12/17/2012 1:15:55 PM
Name: PriceLen
Title: Administrator, Administrative Services
Date: 12/21/2012 4:57:23 PM
Name: GreeneColleen
Title:Assistant County Attorney,County Attorney
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1/8/2013 Item 16.E.1 .
Date: 12/28/2012 3:23:08 PM
Name: GreenwaldRandy
Title: Management/Budget Analyst,Office of Management&B
Date: 12/28/2012 4:26:54 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 12/31/2012 9:15:41 AM
Name: OchsLeo
Title: County Manager
Date: 12/31/2012 11:54:59 AM
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1/8/2013 Item 16.E.1 .
Cooperative Governmental/Consortium Agreement Form
("Piggyback")
Collier County Solicitation Reference: Contract 250-000-09-1
Vendor(s): Terremark
Items Information Description
Reviewed (Allowable per BCC Purchasing Policy XIV B "best interest of the County"
1. Sponsor Agency State of Florida DMS
2. Sponsor Agency
Contact
3. Web Site (if http://www.dms.myflorida.com/business_operations/state_purchasing/vendor_in
applicable) formation/state_contracts_agreements_and_price_lists/state_term_contracts/ne
twork_infrastructure_equipment_and_services
4. Award Date 9/8/2008
5. Scope of Services Network Equipment
6. Expiration Date 9/7/2013
7. Renewal Options Yes
8. Piggyback Clause Yes
(in solicitation or
contract)
9. Competitive Event Sealed Bid
10. Competition 4 categories and 40 vendors in many categories
Summary
11. ITB Tab Sheet/
RFP Ranking Sheet
12. Vendors Awarded Terremark
13. Attached Certification Page
Documents for
County Attorney
14. Anticipated County $132,693.06
Annual Spend
15. Rationale for Use Solicited through State of Florida.; solicitation sales volume netted price savings
for the County given the number of public agencies participating; reduced the
number of staff hours and vendor dollars in putting together a response to a
specific Collier County solicitation.
The Purchasing Director certifies that the attached contract for Network Equipment 250-000-09-1 was
competitively solicited by State of Florida - DMS. according to the Board's Purchasing Policy XIV B
and that the terms and conditions of the purchase are competitive in the market and favorable to the
County.
i -- I {13/Z a fZ-
(Proc rement Professional review and approval) (Date)
"'-`-
(Purc sing/General Servicesirector review'pnd approval) (Date)
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1/8/2013 Item 16.E.1 .
Network Infrastructure-Equipment and Services/State Term Contracts/State Contracts,... Page 1 of 3
MyFloridaHome Contact DMS Site Map Notification Settings Notify Me
Department of Management Services > Business Operations > State
Purchasing > Vendor Information > State Contracts, Agreements and Price
Lists > State Term Contracts > Network Infrastructure - Equipment and
Services
<< Return
Network Infrastructure - Equipment
and Services 250-000-09- 1
Effective Period 09/08/2008 through 09/07/2013
Contract Type State Term Contract
• Contractors
Contract
• Contractors by Category
Informat on Equipment Leasing
How to Use this Contract
Frequently Asked Questions
Microsoft Word - (msword 412.00 kB)
Contract PDF - (pdf 492.47 kB)
Documents Amendments and Memorandums
Forms and Other Information
Contract • Cheryl Walters
Administration• 850-410-0978
• Cheryl.walters1 @dms.mvflorida.com
Commodity Codes 250-045, 250-300, 250-020, 250-030, 250-100, 250-760,
250-770, 285-590, 933-020, 933-100
Description
This state term contract includes the purchase or lease of IT network hardware,
including five product categories: 1) servers, terminals, thinclients, 2) LAN /
WAN infrastructure equipment, 3) firewalls, virtual private networks (VPN), 4)
storage, tape, virtual tape infrastructure 5) uninterruptible power systems
(UPS), surge suppression and batteries. Included in initial purchase price is
standard product support, with options for extended warranty and support
services. Items excluded from this contract include: telephony equipment, PCs,
laptops, monitors (production / workstation), printers, copiers, radios, facsimile
machines, calculators, paper shredders, typewriters, scanners, multifunctional
devices, IT professional and consulting services (except training included with
purchase), IT application and database software (unless integral to the
http://wvwv.dms.myflorida.com/business_operations/state_purchasing/vendor information/... 9/24/2012
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1/8/2013 Item 16.E.1.
Network Infrastructure-Equipment and Services/State Term Contracts/State Contracts,... Page 2 of 3
operation of the equipment to be purchased and included at no additional
charge).
Benefits
• While discounts vary by the awarded vendor, they range from 4 percent to
50 percent off of list price (MSRP)
• 30-day delivery time
• Wide product selection with multiple vendors in five product categories
• Optional extended warranties and product support available
http://www.dms.myflorida.com/business_operations/state purchasing/vendor_information/... 9/24/2012
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1/8/2013 Item 16.E.1 .
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tAg
www.netapp.com 703.918.7200 Tel 1921 Gallows Road
�`1 iill 703.918.7301 Fax Suite 600
Vienna.VA 22182
December 13,2012
Collier County Government
Attn:Scott Johnson
Via email: S: it hr :# :"'!)0',/.net
Dear Mr,Johnson,
NetApp hereby certifies that the following partners are authorized resellers/agents under NetApp's Florida
contract,Contract Number 250-000-09-1:
Vendor: CDW Government, Inc.
FL Minority Business Designation: A(Non-minority)
Vendor FEIN: 36-4230110
Vendor: Champion Solutions Group
FL Minority Business Designation: A(Non-minority)
Vendor FEIN: 59-2347579
Vendor: DLT Solutions "*.`
FL Minority Business Designation: A(Non-minority)
Vendor FEIN: 54-1599882
Vendor: DataLink Corporation
FL Minority Business Designation: A(Non-minority)
Vendor FEIN: 41-0856543
Vendor: Presidio Networked Solutions, Inc.
FL Minority Business Designation: R(Woman-owned, Non-certified)
Vendor FEIN: 55-1667655
Vendor: Quasius Investment Corp., d/bla GCA
FL Minority Business Designation: A(Non-minority)
Vendor FEIN: 65-0272622
Vendor: Sirius Computer Solutions Inc
FL Minority Business Designation: A(Non-minority)
Vendor FEIN: 74-2836721
Vendor: Softchoice Corporation
FL Minority Business Designation: A(Non-minority)
Vendor FEIN: 13-3827773
Vendor: Terremark North America, Inc.
FL Minority Business Designation: A Non-Minority
Vendor FEIN: 65-1018178
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b �
NetApp"
Vendor: United Data Technologies Inc
FL Minority Business Designation: I Hispanic,Certified
Vendor FEIN: 65-0566138
Vendor: NetApp Inc
FL Minority Business Designation: A(Non-minority)
Vendor FEIN: 77-0307520
Respectfully,
' \i ... `'.
Thomas Mihich
Sales Operations Director, US Public Sector
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