Agenda 01/08/2013 Item #11B 1/8/2013 Item 11 .B.
EXECUTIVE SUMMARY
Recommendation to review the County's progress coordinating permitting and inspection activities with
the building industry and the independent fire districts (Districts) and staff's request for direction on
'uture actions regarding the same.
OBJECTIVE: To provide the Board of County Commissioners (Board) with an update of staff's efforts
coordinating permitting and inspection activities with the Districts and to seek guidance on future direction
regarding the same.
CONSIDERATIONS: On April 26th, 2012, the Board held a joint workshop with the elected officials that
represent the Districts. One of the topics discussed was the relationship of the County's permitting and
inspection department with the independent fire review office, the Districts' field inspection process and our
mutual customers. The County's Growth Management Division, Planning and Regulatory section, currently acts
as the principal agent for the acceptance of development permit applications for both the County and the
Districts. In this role the County collects and distributes plans and fees for both agencies. Both agencies have
expressed frustration with the various aspects of the current relationship. Our mutual customers have also
voiced concern regarding the same. In preparation of the joint workshop, County staff, the Districts and our
mutual customers had discussed the merits of the current relationship and the impacts of terminating the
existing interlocal agreement. After the item was heard, the Board directed staff to work with the Districts and
our mutual customers for a period of approximately 180 days in an effort to improve communications and to
evaluate if the existing relationship should be continued,terminated or modified.
Since the April workshop a series of coordinating meetings have been held between the County Staff, the
Districts and the representatives of the development industry. These meetings are ongoing and have produced
some tangible returns including the following enhancements and improvements:
• Improved coordination between fire plan review and final inspection;
• Draft Uniform Fire Inspection Form with correlating CityView inspection numbers;
• Draft Tri-fold brochure with Fast FAQs for Fire and Building review;
• Fire Administration(Fire Chiefs)participation in the process;
• Generally, a better understanding of customer concerns and possible improvements;
• Commitment to a unified electronic plan review and coordinated future productivity enhancements.
The working groups have not reviewed the fees, applicable reviews and the efficacy of the existing interlocal
agreement.
On November 7th, staff polled the Development Services Advisory Committee (DSAC) and asked their opinion
on whether the County should continue to be the central collection and distribution point for plan submittal and
review. They opined that the "One Stop Shop" should remain and that we should continue to work towards
improving business operations. On November 14th, staff polled members of the Collier Building Industry
Association (CBIA) and they concurred with the DSAC. It should be noted that there are members of the above
organizations mentioned that feel that the existing interlocal should be terminated or significantly amended in
order to separate all functions of each agency. Staff discussed the progress so far with several of the Districts'
chiefs who feel that there have been improvements and we should continue to move forward. The recent
election of new Fire Commissioners may also impact or modify the ultimate outcome of these joint efforts.
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1/8/2013 Item 11.B.
Staff also polled the same groups with respect to the question of separating our fee assessments and collections.
There was no direct objection to the proposal. The Districts' plan review office has previously expressed
concern over the County's collection of their fees and County staff feels that our customers would better
understand our separate authority and responsibilities if fee assessment and collections are managed by each
independent agency.
After working with the industry, the Districts and getting feedback from the various stakeholder groups, staff
recommends the following actions to the Board:
• Continue to attend and participate in working meetings with the stakeholders and the Districts.
• Separate the County and Districts fee assessment and collections.
• Modify the existing interlocal agreement to reflect the fee collection responsibility change and conduct a
review to see if any additional changes should be recommended.
FISCAL IMPACT: The modification to the fee assessment and collection process, if approved, may require a
software modification to the CityView land use software application. The costs associated with potential
modifications to our permitting software are estimated between $0 - $50,000 depending on how the County and
the Districts separate these functions. No new fees or increases would be proposed by the County.
GROWTH MANAGEMENT IMPACT: This item does not conflict with the Growth Management Plan.
LEGAL CONSIDERATIONS: This is a policy issue for the Board, raises no legal issues, and requires
majority vote for direction. -JAK.
RECOMMENDATION: That the Board considers all factors regarding the coordination of County's and
Districts' permitting and inspection process update and directs the County Manager or his designee to:
1. Continue to attend and participate in working meetings with the stakeholders and the Districts with the
intent of improving customer outcomes.
2. Prepare an amendment to the existing interlocal agreement to assign the fee assessment and collection
responsibility to the jurisdiction having authority over review.
Prepared by: Nick Casalanguida, Administrator, Growth Management Division
Attachments: 1) Big Corkscrew Fire District Response; 2) East Naples Fire District Response
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1/8/2013 Item 11 .B.
COLLIER COUNTY
Board of County Commissioners
Item Number: 11.B.
Item Summary: Recommendation to review the County's progress coordinating
permitting and inspection activities with the building industry and the independent fire districts
(Districts) and staff's request for direction on future actions regarding the same. (Nick
Casalanguida, Growth Management Division Administrator)
Meeting Date: 12/11/2012
Prepared By
Name: PuigJudy
Title: Operations Analyst,GMD P&R
11/26/2012 3:05:57 PM
Submitted by
Title: Deputy Administrator-GMD,Business Management&B
Name: CasalanguidaNick
11/26/2012 3:06:00 PM
Approved By
Name: PuigJudy
Title: Operations Analyst,GMD P&R
Date: 11/26/2012 5:04:23 PM
Name: PuigJudy
Title: Operations Analyst,GMD P&R
Date: 11/27/2012 9:13:27 AM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 11/30/2012 4:08:47 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 11/30/2012 4:23:45 PM
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1/8/2013 Item 11.B.
Name: OchsLeo
Title: County Manager
Date: 12/3/2012 9:09:43 AM
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1/8/2013 Item 11 .B.
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BIG CORKSCREW ISLAND
FIRE CONTROL & RESCUE DISTRICT
13240 Immokalee Road
Naples,Florida 34120
(239)455-1204
(239)348-8006
(239)304-3334
December 14, 2012
Georgia Hiller,Esq.
Chair,Collier County Board of Commissioners
3299 Tamiami Trail East, Ste. 303
Naples, Florida 34112-5746
Dear Chairperson Hiller,
Agenda item 11(H)on the Agenda for the December 11,2012 Board of County Commission
meeting was a recommendation that the Board of County Commissioners amend the existing
interlocal agreement between the County and the Fire Code Official's to assign the fee assessment
and collection responsibility of fire plan review fees from Collier County to the jurisdiction having
authority over the review(the Fire Code Officials). This item was postponed until the January 8,
2012 meeting.
Please consider this notice that the Big Corkscrew Island Fire Control and Rescue District supports
the modification to the interlocal agreement regarding the responsibility for the collection of plan
review fees,as long as the revision is supported by the building industry. We suggest it would be
prudent business practice to conduct an audit of the fee collections prior to the transfer of the
assessment and collection responsibility. It must also be noted the District does not support any
additional revisions to the existing interlocal agreement without the direct input of the fire districts,
and we respectfully request the opportunity to be notified prior to any consideration of additional
interlocal agreement revisions.
We appreciate your consideration in this matter. Should you have any questions please so not
hesitate to contact me.
Re tfully,
Paul M. Plamondon
Chairman,Board of Fire Commissioners
cc Board of County Commissioners
Leo Ochr, Jr.. County Manager
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yt NqA` 1/8/2013 Item 11.B.
v,(. \,N East Waples Fire Control and Rj scue District
�',, /� 4798 Davis Boulevard • Naples, FL 34104
�F RestJ Phone: (239) 774-7111 Fax (239) 774-1782
December 14, 2012
Georgia Hiller, Esq.
Commissioners
Chair, Collier County Board of Commissioners
3299 Tamiami Trail East, Ste. 303
Naples, FL 34112-5746
Jeff Page
Chairman Sent via electronic mail GeoraiaHillerccollieroov.net
Dear Chairman Hiller,
Brian 0.Cross
Vice-Chair Agenda Item 11(H) on the Agenda for the December 11, 2012 Board of
County Commission meeting was a recommendation that the Board of
Steven E.Hemping County Commissioners amend the existing inter-local agreement
Secretary/Treasurer between the County and the Fire Code Official's to assign the fee
assessment and collection responsibility of fire plan review fees from
Robert A.Boyer Collier County to the jurisdiction having authority over review (the Fire
Code Officials). This item was postponed until the January 8, 2013
meeting.
Charles P.Cottiers
Please consider this notice that the East Naples Fire Control and
Rescue District supports the modification to the inter-local agreement
regarding the responsibility for the collection of plan review fees, as
long as this revision is supported by the building industry. We suggest
Qf it would be prudent business practice to conduct an audit of the fee
collections prior to transfer of the assessment and collection
responsibility. It must also be noted the District does not support any
Kingman Schuldt additional revisions to the existing inter-local agreement without the
Fire Chief direct input of the fire districts, and we respectfully request the
opportunity to be notified prior to any consideration of additional inter-
Nick Biondo local agreement revisions.
Deputy Chief,
Fire Prevention We appreciate your consideration in this matter. Should you have any
questions, please do not hesitate to contact me.
Tara Bishop
Director, Very truly ours,
Support Services 0966
Jeff Page
Chairman, Board of Fire Commissioners
cc: Board of County Commissioners
Leo Ochs, Jr., County Manager
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1/8/2013 Item 11.B.
J.Christopher Lombardo,Chairman 1 Sa 1885 Veterans Park Drive
John o.McGowan,Vice Chairman a
Norman E.Feder,Treasurer E' ri Naples,FL 34109
Margaret Hanson,Commissioner FL (239)597-3222
James Burke,Commissioner a• Fax(239)597-7082
North Naples Fire Control and Rescue District
December 14,2012
Georgia Hiller, Esq.
Chair, Collier County Board of Commissioners
3299 Tamiami Trail East, Ste. 303
Naples, FL 34112-5746
Sent via electronic mail GeoroiaHillett )a.colliergov.nef
Dear Chairman Hiller,
Agenda Item 11(H) on the Agenda for the December 11, 2012 Board of County
Commission meeting was a recommendation that the Board of County Commissioners
amend the existing interlocal agreement between the County and the Fire Code
Official's to assign the fee assessment and collection responsibility of fire plan review
fees from Collier County to the jurisdiction having authority over review (the Fire Code
Officials). This item was postponed until the January 8,2013 meeting.
Please consider this notice that the North Naples Fire Control and Rescue District
supports the modification to the interlocal agreement regarding the responsibility for the
collection of plan review fees, as long as this revision is supported by the building
industry. We suggest it would be prudent business practice to conduct an audit of the
fee collections prior to transfer of the assessment and collection responsibility. It must
also be noted the District does not support any additional revisions to the existing
interlocal agreement without the direct input of the fire districts, and we respectfully
request the opportunity to be notified prior to any consideration of additional interlocal
agreement revisions.
We appreciate your consideration in this matter. Should you have any questions,
please do no si tcYcontaet me.
V truly yours,
V--: R LOMBARDO
Chairman, Boar o i - :- missioners
cc: Board of County Commissioners
Leo Ochs, Jr., County Manager
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