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Agenda 11/18/2014 Item # 16D1011 /18/2014 16. D.10. EXECUTIVE SUMMARY Recommendation to approve the Collier County University Extension Department's request for funding from the Collier County 4 -H Association in the amount of $82,000; approve a subsequent acceptance of requested funds; authorize the Chairman to sign a Memorandum of Understanding with Collier County 4 -H Association; and authorize the necessary Budget Amendment. OBJECTIVE: To continue funding the University Extension 4 -H Youth Development Programs. CONSIDERATIONS: The Collier County University Extension Department is a federal, state, and county partnership dedicated to developing knowledge in agriculture, human and natural resources, the life sciences, and enhancing and sustaining the quality of human life by snaking that information accessible. Financial support to assist in funding of the programs within the University Extension 4 -H Youth development program is essential to assist in outreach coordinator salaries and put into operation outreach educational activities in schools, after school and within many Collier communities. This year's Collier County University Extension Department request for funds from the Collier County 4 -H Association, a Florida Non - Profit Association, will be dispersed as outlined in the Memorandum of Understanding and used for the continuation of the 4 -H Youth Development Programs. In addition to the funding from the Collier County 4 -H Association, Collier County University Extension Department receives contributions for the various 4 -H programs from the program participants throughout the year. FISCAL IMPACT: A budget amendment is needed to recognize funds in Public Services Grant Fund (709) project 33399 in the amount of $82,000 for the period beginning January 2015 and ending in December 2015 for revenue to be received from the Collier County 4 -H Association. Although there is no County match required, the County supports one -half of the full time coordinator position (cost share is budgeted at $27,130 annually) with general funds. GROWTH MANAGEMENT IMPACT: No Growth Management Impact associated with this item. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval. — CMG RECOMMENDATION: That the Board of County Commissioners approves a request for funding in the amount of $82,000.00 and subsequent acceptance of requested funds; authorizes the Chairman to sign a Memorandum of Understanding with Collier County 4 -H Association to fund 4 -H Outreach Coordinators and the enhancement of outreach activities managed by the Collier County University of Florida /IFAS Extension Department; and authorizes the necessary Budget Amendment. Prepared by: Bryan A. Fluech, County Extension Director, Collier County University Extension Packet Page -1633- 11/18/2014 16.D.10. COLLIER COUNTY Board of County Commissioners Item Number: 16.16. D. 16. D. 10. Item Summary: Recommendation to approve the Collier County University Extension Department's request for funding from the Collier County 4 -H Association in the amount of $82,000; approve a subsequent acceptance of requested funds; authorize the Chairman to sign a Memorandum of Understanding with Collier County 4 -H Association; and authorize the necessary Budget Amendment. Meeting Date: 11/18/2014 Prepared By Name: Paula Springs Title: Administrative Assistant, University Extension Ser 10/24/2014 11:09:48 AM Approved By Name: FluechBryan Title: Director - University Extension Services, University Extension Services Date: 10/24/2014 11:34:11 AM Name: TownsendAmanda Title: Director - Operations Support, Public Services Division Date: 10/24/2014 11:40:38 AM Name: Joshua Thomas Title: Grants Support Specialist, Grants Management Office Date: 10/24/2014 1:53:38 PM Name: GreeneColleen Title: Assistant County Attorney, CAO General Services Date: 10/28/2014 11:13:56 AM Name: Carnel]Steve Title: Administrator - Public Services, Public Services Division Date: 10/28/2014 4:24:39 PM Name: GreeneColleen Packet Page -1634- 11 /18/2014 16.D.10. Title: Assistant County Attorney, CAO General Services Date: 11/3/2014 12:05:46 PM Name: KlatzkowJeff Title: County Attorney, Date: 11 /3/2014 2:11:22 PM Name: FinnEd Title: Management/Budget Analyst, Senior, Transportation Engineering & Construction Management Date: 11/5/2014 10:15:08 AM Name: StanleyTherese Title: Manager - Grants Compliance, Grants Management Office Date: 11/7/2014 1 1:25:43 AM Name: OchsLeo Title: County Manager, County Managers Office Date: 11/10/2014 10:28:01 AM Packet Page -1635- 11/18/2014 16.D.10. Memorandum of Understanding 2015 Grant Funds for the 4H Youth Development Program THIS MEMORANDUM OF UNDERSTANDING (MOU) is made by and between the Collier County 4H Association. ( "ASSOCIATION "), a Florida Not for Profit Organization, and the Collier County Board of County Commissioners, a political subdivision of the State of Florida, to support the 4H Youth Development Program of Collier County UF/IFAS Extension. WHEREAS, the Collier County 4H Association agrees to provide grant funds to support the 4H Youth Development Program of Collier County OF /IFAS Extension in the amount of $82,000.00 for the calendar year of January 1, 2015 through December 31, 2015 to the extent funds are available; and WHEREAS, the Collier County UF/IFAS Extension agrees to provide outreach services and staff in support of the 4H Youth Development Program; and WHEREAS, funds will be invoiced by Collier County and distributed quarterly by the Association based on 2015 budgeted programs in January, April, July, and October with a minimum distribution each quarter of $12,485.00. NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND PROMISES SET FORTH HEREIN, THE PARTIES AGREE AS FOLLOWS: 1. This MOU shall remain in full force and effect for one year and be subject to three additional one year renewals. 2. Either party may terminate this MOU with at least thirty (30) days written notice to the other party. 3. The Associations' financial obligation is subject to availability of funds and appropriation by the Association. 4. The funds awarded, $82,000.00, shall be used by the County to assist in salary expenses of the full and part time outreach coordinators and actual program expenditures. S. The remaining invoices will include quarterly expenditures and will be reimbursed within 30 days from receipt of the invoice. 6. The County will invoice the Association quarterly. The minimum distribution each quarter shall be $12,485.00 for salaries. For example, the 1St invoice and distribution will be for salary expenses, the 2 "d quarter check would be for actual 1St quarter program expenditures and 2 "d quarter salary expenses, the 3rd quarter check would be for actual 2 "d quarter program expenditures and 3rd quarter salary expenses, and so on. The 4th quarter actual program expenditures would be invoiced at the end of the calendar year. 7. Program status and expenditures will be reported to the Association at the end of each quarter along with the request for the next quarter. Adjustments /program re- allocations will be reviewed and approved/denied at that time. IS Packet Page -1636- 11 /18/2014 16. D.10. 8. Either party may request changes to this MOU. Any changes, modifications, revisions or amendments to this MOU which are mutually agreed upon by and between the parties to this MOU shall be incorporated by written instrument, and effective when executed and signed by all parties to this MOU. 9. The construction, interpretation and enforcement of this MOU shall be governed by the laws of the State of Florida. IN WITNESS WHEREOF, the parties have executed this MOU on the day of November, 2014. ATTEST: Witness (1) Name Signature Witness (2) Name Siunature ATTEST: Dwight E. Brock, Clerk Approved as to form and legality: 1 � l ��olleen M. Greene Assistant County Attorney COLLIER COUNTY 4H ASSOCIATION Maryann Summeralls, Treasurer Date: COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS By: Tom Henning, Chairman Date: Packet Page -1637- C-A