Agenda 03/27/2018 Item #16F203/27/2018
EXECUTIVE SUMMARY
Recommendation to approve Amendment #2 to Agreement 16-7008 in support of the 2018 US Open
Pickleball Championships up to the amount of $122,500 for operating costs including facility use
fees and staff overtime and make a finding that these expenditures promote tourism.
OBJECTIVE: Approve the 2018 US Open Pickleball Championship event operating expenses subject to
reimbursement.
CONSIDERATIONS: The US Open Pickleball Championships will take place in Collier County at East
Naples Community Park from April 21 - 28, 2018. This will be year three of a multi-year contractual
commitment with Collier County to bring the US Open Championships to our community. The multi-year
hosting commitment is a separate agreement with Spirit Promotions, Inc., the event organizer.
This contract will offset the following event operating expenses that Spirit Promotions will incur in
support of the 2018 US Open Pickleball Championships. Each year the event is hosted in Collier County
the operating expenses will be negotiated and presented for approval as an amendment to the Operating
Expense agreement. The event promoter’s expenses listed below are eligible for reimbursement and proof
of costs must be submitted along with the Post Event Report.
Type of Expense Projected Cost
East Naples Community Park (Paid
directly by Collier County to Parks &
Recreation
$26,500
Trailer Restrooms $10,000
Portable Showers $ 5,000
Traffic Control Officers $ 4,000
Sunbelt Rentals Generators $15,000
Media & Volunteer Expenses $ 5,000
Traffic/Parking Shuttles $ 8,000
Forklift & Scissor Rental $ 3,000
Tent Rentals $ 8,000
Security $ 8,000
First Aide/Therapists $ 7,000
Player Promotional Items $18,000
Operating Expense Contingency $ 5,000
TOTAL PROJECTED EXPENSES $122,500
The US Open Pickleball Championship organizers project 1,500 participants and up to 10,000 spectators
over the course of the 2018 eight-day event.
FISCAL IMPACT: Funds in the amount of $122,500 are available in the BCC approved FY 18
Tourism Division budget in Promotion Fund 184 for these event operating expenses.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to
this action.
ADVISORY BOARD RECOMMENDATION: The Tourist Development Council will review this
16.F.2
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03/27/2018
item at the March 26, 2018 meeting.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for approval. - CMG
RECOMMENDATION: To approve Amendment #2 to Agreement 16-7008 in support of the 2018 US
Open Pickleball Championships up to the amount of $122,500 for operating costs including facility use
fees and staff overtime and make a finding that these expenditures promote tourism.
Prepared by: Jack Wert, Tourism Division Director
ATTACHMENT(S)
1. Exhibit A Contract Amendment #2 (PDF)
2. Pickleball Operating Expenses Agreement 16-7008 (PDF)
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03/27/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.2
Doc ID: 5135
Item Summary: Recommendation to approve Amendment #2 to Agreement 16-7008 in support of
the 2018 US Open Pickleball Championships up to the amount of $122,500 for operating costs including
facility use fees and staff overtime and make a finding that these expenditures promote tourism.
Meeting Date: 03/27/2018
Prepared by:
Title: Tourist Development Tax Coordinator – Tourism
Name: Kelly Green
03/15/2018 10:22 AM
Submitted by:
Title: Division Director - Tourism – Tourism
Name: Jack Wert
03/15/2018 10:22 AM
Approved By:
Review:
Tourism Ed Caum Deputy Director Review Completed 03/15/2018 11:18 AM
Tourism Jack Wert Director Review Completed 03/15/2018 11:26 AM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 03/20/2018 10:36 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 03/20/2018 10:46 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 03/20/2018 10:49 AM
County Manager's Office Tim Durham Executive Director- Corp Business Ops Completed 03/20/2018 11:35 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 03/20/2018 1:22 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 03/21/2018 8:56 AM
Board of County Commissioners MaryJo Brock Meeting Pending 03/27/2018 9:00 AM
16.F.2
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16.F.2.a
Packet Pg. 1612 Attachment: Exhibit A Contract Amendment #2 (5135 : Amendment #2 to Agreement 16-7008)
16.F.2.a
Packet Pg. 1613 Attachment: Exhibit A Contract Amendment #2 (5135 : Amendment #2 to Agreement 16-7008)
16.F.2.a
Packet Pg. 1614 Attachment: Exhibit A Contract Amendment #2 (5135 : Amendment #2 to Agreement 16-7008)
16.F.2.b
Packet Pg. 1615 Attachment: Pickleball Operating Expenses Agreement 16-7008 (5135 : Amendment #2 to Agreement 16-7008)
16.F.2.b
Packet Pg. 1616 Attachment: Pickleball Operating Expenses Agreement 16-7008 (5135 : Amendment #2 to Agreement 16-7008)
16.F.2.b
Packet Pg. 1617 Attachment: Pickleball Operating Expenses Agreement 16-7008 (5135 : Amendment #2 to Agreement 16-7008)
16.F.2.b
Packet Pg. 1618 Attachment: Pickleball Operating Expenses Agreement 16-7008 (5135 : Amendment #2 to Agreement 16-7008)
16.F.2.b
Packet Pg. 1619 Attachment: Pickleball Operating Expenses Agreement 16-7008 (5135 : Amendment #2 to Agreement 16-7008)
16.F.2.b
Packet Pg. 1620 Attachment: Pickleball Operating Expenses Agreement 16-7008 (5135 : Amendment #2 to Agreement 16-7008)