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Agenda 03/27/2018 Item #16E6
03/27/2018 EXECUTIVE SUMMARY Recommendation to approve the Administrative Reports prepared by the Procurement Services Division for change orders and other contractual modifications requiring Board approval. OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the Board’s approval/ratification for various procurement -related transactions. CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the Procurement Manual, the Procurement Services Division produces a regular Administrative Report which provides for Board approval of the following transactions: Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount, and/or require change in schedule (number of days); Amendments to contracts; After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff for the timely process of invoices. Other items as determined by the County Manager or designee that require Board approval. This administrative report includes the following: Fifteen (15) change orders that in aggregate modify contracts by $17,425 and add 1085 business days to completion periods, see attached summary and backup for details; and Zero (0) amendments this period, and; Four (4) after the fact memos with a fiscal impact of $33,891.69. FISCAL IMPACT: The net total for the nineteen (19) items is $51,316.69. LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for Board action. - JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08. Prepared By: Cat Bigelow, Procurement Operations Manager, Procurement Services ATTACHMENT(S) 1. BCC Change Order Backup 0327 (2) (PDF) 2. BCC After the Fact 0327 (2) (PDF) 16.E.6 Packet Pg. 1526 03/27/2018 COLLIER COUNTY Board of County Commissioners Item Number: 16.E.6 Doc ID: 5058 Item Summary: Recommendation to approve the Administrative Reports prepared by the Procurement Services Division for change orders and other contractual modifications requiring Board approval. Meeting Date: 03/27/2018 Prepared by: Title: Supervisor - Operations – Procurement Services Name: Catherine Bigelow 03/13/2018 8:13 AM Submitted by: Title: – Procurement Services Name: Ted Coyman 03/13/2018 8:13 AM Approved By: Review: Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 03/13/2018 8:15 AM Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 03/13/2018 8:51 AM Procurement Services Ted Coyman Additional Reviewer Completed 03/13/2018 8:51 AM Tourism Jack Wert Additional Reviewer Completed 03/14/2018 11:57 AM Administrative Services Department Len Price Level 2 Division Administrator Review Completed 03/16/2018 1:57 PM County Attorney's Office Jeffrey A. Klatzkow Level 2 Attorney Review Completed 03/16/2018 3:30 PM Office of Management and Budget Laura Wells Additional Reviewer Completed 03/17/2018 6:28 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 03/19/2018 8:57 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 03/19/2018 9:00 AM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 03/21/2018 9:21 AM Board of County Commissioners MaryJo Brock Meeting Pending 03/27/2018 9:00 AM 16.E.6 Packet Pg. 1527 Administrative Services Change Order Report Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division - Project Manager Original Contract Amount Current Contract Amount Current Change Order Amount Revised Contract Amount % Over Board Approved Amount Contract Length Change in length (Days) Updated contract length Change in length (%) 1 1 14-6213 1 2/25/2018 PS 101.20 & Pelican Isles PS Modifications Haskins, Inc EPMD - Corinne Trtan $155,225.00 $155,225.00 $0.00 $155,225.00 0.00%90 0 90 0.00% 2 2 14-6345 2 3/9/2018 107th Avenue North Public Utilities Renewal - PO Mod for adjusting tasks Stantec Consulting Services, Inc EPMD - Michael Stevens $502,324.00 $502,324.00 $0.00 $502,324.00 0.00%0 0 0 0.00% 3 4 17-7164 1 3/9/2018 110th Avenue North Public Utilities Renewal - PO Mod for adjusting tasks Stantec Consulting Services, Inc EPMD - Michael Stevens $618,550.00 $618,550.00 $0.00 $618,550.00 0.00%0 0 0 0.00% 4 6 13-6164 1 3/7/2018 NCWRF Grit System Retrofit Design TKW Consulting Engineers, Inc EPMD - Wayne Karlovich $96,913.00 $96,913.00 $0.00 $96,913.00 0.00%220 120 340 35.29% 5 7 16-6590 1 3/6/2018 Small Meters Change Out Phase 2 National Metering Services EPMD - Benjamin N. Bullert $359,048.25 $359,048.25 $0.00 $359,048.25 0.00%376 0 376 0.00% 6 10 11-5639 5 2/28/2018 Chokoloskee Bridge Replacement T.Y. Linn International Transportation Engineering - Andrew Miller $450,000.00 $594,816.00 $0.00 $594,816.00 32.18%800 140 940 14.89% 7 11 16-6661 2 2/13/2018 Signal Priority Preemptive Expansion Traffic Control Devices, Inc. Transportation Engineering - Randy Ensell $735,275.00 $740,875.00 ($10,375.00)$730,500.00 -0.65%631 0 631 0.00% 8 13 16-6683 1 3/1/2018 ADA Bus Stop Improvements Jafer Construction Corp PTNE - Bryan Vehovic $275,690.00 $275,690.00 $2,300.00 $277,990.00 0.83%180 167 347 48.13% 9 21 16-6652 3 2/23/2018 WW Basin 306 Duplex Pump Stations-Group 1 BLDM USA, Inc EPMD - John Eick $2,013,000.00 $2,013,000.00 $0.00 $2,013,000.00 0.00%493 29 522 5.56% 10 23 16-6659 1 2/23/2018 WW Basin 306 Duplex Pump Stations-Group 2 BLDM USA, Inc EPMD - John Eick $1,766,172.00 $1,766,172.00 $0.00 $1,766,172.00 0.00%493 79 572 13.81% 11 28 15-6370 5 3/7/2018 Motorola Central Controls Irrigations Supplies & Services Contemporary Controls & Communications, Inc. Road Maintenance - Pam Lulich N/A N/A N/A N/A N/A N/A N/A N/A N/A 12 31 05-3865 9 2/27/2018 Design& Permitting of Collier Blvd (Golden Gate Canal to Golden Gate Blvd) CH2MHill, Inc - a Jacobs Company Transportation Engineering - Marlene Messam $2,028,745.00 $3,261,753.00 $25,500.00 $3,287,253.00 62.03%4217 400 4617 8.66% 13 37 15-6471 1 2/23/2018 CR 862 (Vanderbilt) from CR 901 to Gulf Pavillion Drive Johnson Engineering, Inc Transportation Engineering - Chad Sweet $51,216.00 $51,216.00 $0.00 $51,216.00 0.00%210 60 270 22.22% 14 39 14-6322 4 2/22/2018 CAT Facility 2nd FL Design/Money Room Enhancements Hole Montes, Inc PTNE - Bryan Vehovic $31,810.00 $31,810.00 $0.00 $31,810.00 0.00%678 90 768 11.72% 15 40 15-6521 2 2/24/2018 Enterprise Asset Management Executive Alliance Group, Inc EPMD - Tom Chmelik $129,800.00 $129,800.00 $0.00 $129,800.00 0.00%368 0 368 0.00% Meeting Date Total number of Change orders Total Dollar Change Total Change in Days 3/27/2018 15 $17,425.00 1085 16.E.6.a Packet Pg. 1528 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services 16.E.6.a Packet Pg. 1529 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1530 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1531 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1532 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1533 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1534 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1535 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1536 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1537 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1538 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1539 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1540 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1541 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1542 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1543 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1544 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1545 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1546 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1547 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1548 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1549 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1550 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1551 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1552 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1553 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1554 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1555 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1556 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1557 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1558 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1559 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1560 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1561 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1562 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1563 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1564 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1565 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1566 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1567 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1568 Attachment: BCC Change Order Backup 0327 (2) (5058 : Procurement Services Administrative Services Report) Administrative Services After the Fact Report Item page #Contract or Purchase OrderDateDescription of Project Vendor Name Division - Director Fiscal Impact Description 1 1 4500182442 3/12/2018 Directional Bore Southern Signal & Lighting Transportation Engineering - Traffic Ops - Jay Ahmad $16,481.63 Used Subs for more than 25% of the work, not allowed under contract. 2 23 4500181740 & 4500181843 2/28/2018 Non-Bulk Chemicals Commercial Energy Specialists Parks & Recreation - Barry Williams $13,431.43 Used wrong vendors for chemical purchases. 3 30 P-Card 2/1/2018 Banner printing Panther Printing Parks & Recreation - Barry Williams $300.00 Did not get the required number of quotes off the contract. Contract is cumbersome and will be resolicited. 4 34 None 12/22/2017 Printed materials for Argentina trip N Cristina MacDougal Tourism - Jack Wert $3,678.63 Could not use their P-Cards and did not have a PO in place. Meeting Date Total number of Memos Total Fiscal Impact 3/27/2018 4 $33,891.69 16.E.6.b Packet Pg. 1569 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 1 1 16.E.6.b Packet Pg. 1570 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 2 16.E.6.b Packet Pg. 1571 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 3 16.E.6.b Packet Pg. 1572 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 4 16.E.6.b Packet Pg. 1573 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 5 16.E.6.b Packet Pg. 1574 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 6 16.E.6.b Packet Pg. 1575 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 7 16.E.6.b Packet Pg. 1576 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 8 16.E.6.b Packet Pg. 1577 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 9 16.E.6.b Packet Pg. 1578 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 10 16.E.6.b Packet Pg. 1579 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 11 16.E.6.b Packet Pg. 1580 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 12 16.E.6.b Packet Pg. 1581 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 13 16.E.6.b Packet Pg. 1582 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 14 16.E.6.b Packet Pg. 1583 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 15 16.E.6.b Packet Pg. 1584 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 16 16.E.6.b Packet Pg. 1585 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 17 16.E.6.b Packet Pg. 1586 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 18 16.E.6.b Packet Pg. 1587 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 19 16.E.6.b Packet Pg. 1588 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 20 16.E.6.b Packet Pg. 1589 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 21 16.E.6.b Packet Pg. 1590 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 22 16.E.6.b Packet Pg. 1591 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 23 2 16.E.6.b Packet Pg. 1592 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 24 16.E.6.b Packet Pg. 1593 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 25 16.E.6.b Packet Pg. 1594 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 26 16.E.6.b Packet Pg. 1595 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 27 16.E.6.b Packet Pg. 1596 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 28 16.E.6.b Packet Pg. 1597 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 29 16.E.6.b Packet Pg. 1598 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 36 16.E.6.b Packet Pg. 1599 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 37 4 16.E.6.b Packet Pg. 1600 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 38 16.E.6.b Packet Pg. 1601 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 39 16.E.6.b Packet Pg. 1602 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 40 5 16.E.6.b Packet Pg. 1603 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 41 16.E.6.b Packet Pg. 1604 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report) 42 16.E.6.b Packet Pg. 1605 Attachment: BCC After the Fact 0327 (2) (5058 : Procurement Services Administrative Services Report)