Agenda 03/27/2018 Item #16E503/27/2018
EXECUTIVE SUMMARY
Recommendation to approve the administrative report prepared by the Procurement Services
Division for disposal of property and notification of revenue disbursement.
OBJECTIVE: To promote accountability and provide transparency to the pu blic and gain the
Board’s approval/ratification for the sale, donation, trade -in or disposal of surplus property .
CONSIDERATIONS: In accordance with the County’s CMA 5809 Managing Personal Property and
Consumable Supplies and pursuant to Florida Statute Chapter 274 Tangible Personal Property Owned by
Local Governments, the Procurement Services Division produces a regular Administrative Report of
County surplus, disposal, and revenue disbursement.
Procurement Services is responsible for the redistribution, sale or disposal of surplus property. Division
Directors are responsible for the accountability of all assigned County property. Procurement Services
maintains an accurate and accountable surplus property management program in accordance with state
guidelines for accountability and to obtain maximum revenue for disposal of the County’s property.
Throughout the fiscal year, divisions determine if asset items are broken or have no useful value and those
items are recycled or trashed and reported on this report. If surplus items are no longer needed, but still
have value, then they are disposed of in one of the following ways: donation, trade-in or sent to surplus.
Items brought to surplus are made available to other divisions on the Procurement intranet site on a
spreadsheet for a minimum of 30 days. If no division requests these items, Procurement puts them up for
auction. Once an asset item is disposed, these items are reported to the Board on the attached list. Items
sold at auction are also listed on this report.
FISCAL IMPACT: We had no sales of non -asset surplus equipment and had no trade-ins for new
equipment during this period. Net book value of disposed items was $0 .
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for Board approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To approve the surplus, disposal and revenue disbursement report as prepared
by the Procurement Services Division.
Prepared by: Cat Bigelow, Procurement Manager Operations, Procurement Services
ATTACHMENT(S)
1. Executive Summary_ back up for BCC Meeting 3-27-18 (PDF)
16.E.5
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03/27/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.5
Doc ID: 5086
Item Summary: Recommendation to approve the administrative report prepared by the
Procurement Services Division for disposal of property and notification of revenue disbursement.
Meeting Date: 03/27/2018
Prepared by:
Title: Supervisor - Operations – Procurement Services
Name: Catherine Bigelow
03/11/2018 1:24 PM
Submitted by:
Title: – Procurement Services
Name: Ted Coyman
03/11/2018 1:24 PM
Approved By:
Review:
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 03/12/2018 8:18 AM
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 03/12/2018 9:22 AM
Procurement Services Ted Coyman Additional Reviewer Completed 03/12/2018 11:28 AM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 03/12/2018 1:52 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 03/12/2018 2:21 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 03/12/2018 4:43 PM
Office of Management and Budget Laura Wells Additional Reviewer Completed 03/14/2018 9:07 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 03/21/2018 8:10 AM
Board of County Commissioners MaryJo Brock Meeting Pending 03/27/2018 9:00 AM
16.E.5
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Type of
Disposition Reason Custodian
BCC or
Constitutiona
l Office
Responsible
Cost Center SAP Asset #Inventory
County Asset #Description Serial # Approx. Net Book Trade-In Value
Recycled Radios reached their useful life.Michelle Arnold BCC 138336 30014386 20061584 MAHGS8MXX Mobile Radio 9042462 $ - $ -
Recycled Radios reached their useful life.Michelle Arnold BCC 138336 30014387 20061585 MAHGS8MXX Mobile Radio 9042463 $ - $ -
Recycled Radios reached their useful life.Michelle Arnold BCC 138336 30014388 20061586 MAHGS8MXX Mobile Radio 9042464 $ - $ -
Recycled Radios reached their useful life.Michelle Arnold BCC 138336 30014392 20061590 MAHGS8MXX Mobile Radio 9042483 $ - $ -
Recycled Radios reached their useful life.Michelle Arnold BCC 138336 30014393 20061591 MAHGS8MXX Mobile Radio 9042484 $ - $ -
Recycled Radios reached their useful life.Michelle Arnold BCC 138337 30014467 20061594 MAHGS8MXX Mobile Radio 9042496 $ - $ -
Recycled Radios reached their useful life.Michelle Arnold BCC 138337 30014468 20061595 MAHGS8MXX Mobile Radio 9042497 $ - $ -
Recycled Radios reached their useful life.Michelle Arnold BCC 138337 30014469 20061596 MAHGS8MXX Mobile Radio 9042498 $ - $ -
Recycled Radios reached their useful life.Michelle Arnold BCC 138337 30014470 20061597 MAHGS8MXX Mobile Radio 9042499 $ - $ -
Recycled Radios reached their useful life.Michelle Arnold BCC 138337 30014471 20061598 MAHGS8MXX Mobile Radio 9042500 $ - $ -
Recycled Radios reached their useful life.Michelle Arnold BCC 138337 30014472 20061599 MAHGS8MXX Mobile Radio 9041476 $ - $ -
Totals:-$ -$
16.E.5.a
Packet Pg. 1525 Attachment: Executive Summary_ back up for BCC Meeting 3-27-18 (5086 : Property Disposal and