Backup Documents 03/13/2018 Item #16G2 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATU G 2
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Risk Risk Management N/A N/A
2. County Attorney Office County Attorney Office *51)1
4. BCC Office Board of County _
Commissioners s�)s 3- �-
4. Minutes and Records Clerk of Court's Office
31671 (' .2144
5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Barbara Lance for Sandra Herrera Contact Information 239-252-8998
Contact/ Department
Agenda Date Item was March 13,2018 Agenda Item Number
Approved by the BCC 1a
Type of Document FIRST AMENDMENT Number of Original 9
Attached Documents Attached
PO number or account N/A 16-6561 Design Atkins North Am,Inc.
number if document is Services for Marco
to be recorded Executive Airport
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK )3•1• jj 1
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be BL
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the BL
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's BL
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 03/13/2018 and all changes made during
the meeting have been incorporated in the attached document. The County 011 i*Te
Attorney's Office has reviewed the changes,if applicable. _
9. Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made, and the document is ready for the + .e
Chairman's signature. i
16 (32
MEMORANDUM
Date: March 16, 2018
To: Barbara Lance, Purchasing Tech
Procurement Services
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Contract No. 16-6561 Amendment #1 for
"Design Services for Marco Executive Terminal"
Atkins North America, Inc.
Attached, is an original copy of the contract referenced above, (Item #16G2) approved
by the Board of County Commissioners on Tuesday, March 13, 2018.
The second original contract has been held in the Minutes and Records Department
for the Board's Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachment
FIRST AMENDMENT TO AGREEMENT
#16-6561 16 G 2
FOR
"DESIGN SERVICES FOR MARCO EXECUTIVE AIRPORT TERMINAL"
THIS FIRST AMENDMENT, made and entered into on this 1341 day of
inekrd-N 2018, by and between Atkins North America Inc., authorized to do
business in the State of Florida, whose business address 4030 West Boy Scout Boulevard,
Suite 700, Tampa, FL 33607, (the "Consultant") and Collier County, a political subdivision of
the State of Florida, (the "County"):
WHEREAS, on September 27, 2016, Agenda Item 14.A.1, the County entered into
an Agreement with Consultant to obtain professional design services concerning the "Design
Services for Marco Executive Airport Terminal" (which included the New Terminal Facility and
Associated Landside Improvements — Part 1 and the Apron Expansion and Airfield Safety
Improvements — Part 2) with an initial contract award of$1,209,298; and
WHEREAS, the parties desire to further amend the Agreement per Article Two
"Additional Services of Consultant" to incorporate services, Post Design and Inspection
Services, as originally contemplated in Request for Proposal #16-6561, for the New Terminal
Facility and Associated Landside Improvements — Part 1.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the parties as follows:
1. The additional services shall be provided in accordance with the attached
Schedule Al-1 —Scope of Services, which is hereby incorporated into the
Agreement.
2. The fees for additional services outlined in Schedule Al-1 shall be in accordance
with Schedule B1-1, attached hereto and incorporated into the Agreement.
3. Schedule C1-1 Project Milestone Schedule, is attached hereto and incorporated
into the Agreement.
4. Schedule F1-1 Key Personnel, Subconsultants and Subcontractors is attached
hereto and incorporated into the Agreement.
All other terms and conditions of the agreement shall remain in force.
SIGNATURE PAGE TO FOLLOW
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16G2
IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized
person or agent, have executed this Amendment on the date and year first written above.
BOARD OF ► •U • COM 'ERS
Dwight E. Brock, Clerk OF COLLI' C ' a,/
& A)
Deputy Clerk 'f*di Solis, Chairman
Attest as to Chi <n's
sigrrature only. "1
CONSULTANT:
Consultant's First Witness: Atkins North America Inc.
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By: O By:
1
To et,' 0. f <.
Print Nme - �i -�sv,� , V cs Pr(04 n�
Print Name and Title
Consultant's Second Witness:
By: C .L (Iz. M t.k as
Connie R . Miers
Print Name
As !roved - to foa d legality:
411111 - 1 20
Sco !'. Teach
Deputy County Attorney
Item#
Agenda -4 7
Date `—�3
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Page 2 of 16
16G2 First Amendment to Agreement#16-6561
"Design Services for the Marco Island Executive Airport (MKY) New Terminal"
SCHEDULE Al-1
SCOPE OF SERVICES
(New Terminal Facility and Associated Landside Improvements Part 1)
This scope of services covers construction phase services required for the New Terminal
Facility and Associated Landside Improvements through the duration of construction including
assisting with permitting efforts with the South Florida Water Management District (SFWMD),
Florida Department of Environmental Protection (FDEP), and COUNTY Development, as
contemplated in the original solicitation document.
Project Description
Under a previous task authorization, the COUNTY commissioned the CONSULTANT to
perform design services for the new terminal facility and associated landside improvements
required to support the new terminal building including the following project elements:
• Clearing and grubbing of the site;
• New terminal building and associated utilities;
• Landside roadway and parking to support the new terminal building;
• Site grading and landside drainage improvements;
• Permitting of various project elements
The intent of this scope is to perform construction phase services necessary to support the
various construction elements of this project at the Marco Island Executive Airport.
Construction is scheduled to start in March 2018.
This scope will consist of providing professional services for the administration and technical
support during construction, and the preparation of closeout documents and record drawings.
In addition, Atkins will provide resident project representative (RPR) services for the majority
of the construction contract duration.
Objective
The objective shall be the successful completion by the CONSULTANT of project management
and construction phase related services necessary for the various improvements associated
with the Marco Island Executive Airport New Terminal and Associated Improvements project
(PROJECT). The overriding objective of the CONSULTANT is to keep the project on schedule,
under budget, and fully coordinated with all parties and to assist in producing a quality
constructed product.
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Scope 1 6
For the purposes of scope definition and CONSULTANT fee development, the work has been
divided into the following tasks. Any modifications and/or revisions to these tasks will constitute
a change in the project scope and may require a revision to the compensation to be paid to the
CONSULTANT. These tasks will begin once the COUNTY provides the CONSULTANT with a
written Notice to Proceed. These tasks will be complete once the CONSULTANT provides the
COUNTY with the closeout documents.
The CONSULTANT shall coordinate the overall Construction Phase Program Management,
construction observation, and project closeout support services. Each of these services shall
be provided by the CONSULTANT, working in concert with the COUNTY and Contractors.
The CONSULTANT shall provide the overall construction administration and construction
oversight to verify that all elements of construction are being complied with and that the general
intent of the contract documents is being met. Also, the CONSULTANT will hire a sub-
consultant to perform all required quality assurance testing in the field and on the asphalt to
comply with the Contract Documents.
Task 1: Project Administration and Coordination
This task involves the internal management of the contract including project bookkeeping,
billing, and coordination with project stakeholders. The Project Manager (PM) will be readily
available to the project team and the COUNTY to oversee necessary project related elements.
The PM will keep the COUNTY advised of the work progress, schedule, and anticipated review
dates and coordinate necessary revisions. The PM will be the CONSULTANT's main point of
contact and will be responsible for ensuring that the project's goals and objectives are met
within the agreed upon schedule.
Task 2: Weekly Construction Meetings and Site Visits
Under this task, the CONSULTANT's Project Manager and/or appropriate technical leads will
make visits to the site during construction. Such visits are not intended to be exhaustive in
examining the Contractor's work in progress, but rather to provide a general observation of the
work based on the Engineer's professional judgment. The CONSULTANT will review the
Contractor's work as observed for general conformance with the Contract Documents. The
CONSULTANT will not visit the site to direct or supervise the Contractor's work. The
CONSULTANT will be creating meeting minutes at the weekly construction meetings. Site visits
will be documented, as necessary, if there are any issues in the field for that specific visit. The
field inspector will also document any issues on a regular basis in the daily reports.
Note that site visits may be coordinated to happen concurrently with regular project meetings
or they may be held at other times. Therefore, the design professional will not necessarily be
represented at each of the weekly project meetings.
The CONSULTANT will also conduct a Pre-Construction Conference before the Contractor is
provided with a construction Notice to Proceed. The purpose of this meeting will be to review
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general administrative procedures of the contract, review technical requirements, begin the
submittal process, and other items as defined in the Contract Documents.
In addition, the CONSULTANT's Project Manager and/or appropriate technical leads will attend
the Substantial Completion and Final Inspections. While at these inspections, the
CONSULTANT will review the work for general conformance with the Contract Documents and
assist the resident project representative (RPR) with determining a level of completeness. The
CONSULTANT will assist the RPR in compiling a list of items for inclusion in the final punch
list.
For the purpose of scope definition, the following number of visits is anticipated by a technical
lead from each discipline (inclusive of Pre-Construction Conference, Substantial Completion
Inspection and Final Inspection):
• Project Manager— 52
• Civil/Site Engineer— 12
• Architect— 80
• MEPFIT Engineers - 32
• Utility/Stormwater Engineer- 20
• Structural Engineer - 4
• Site Electrical Engineer— 8
Task 3: Permit Required Revisions and Conformed Documents
Under this task the CONSULTANT will prepare construction revisions to the plans and
specifications based on comments from permitting agencies (including the COUNTY, FDEP,
SFWMD, and FDOT) received after the bid documents were complete. These changes will be
issued as a construction revision to the Contractor and a Conformed Set of Construction
Drawings. In addition, updates to the plans and specifications will be incorporated as required
for Collier County Government Growth Management Division record with respect to bid
alternates accepted by the Owner during the project bid process.
Task 4: Shop Drawing Review
This task will include the CONSULTANT's review of shop drawings submitted by the Contractor
as stipulated in the Contract Documents. The Resident Project Representative (RPR) will
collect and log shop drawings and transmit them to the Engineer. The CONSULTANT will
review the shop drawings and return them to the RPR with necessary comments.
The CONSULTANT's review of shop drawings will be limited to general design concepts and
general compliance with the Contract Documents. Reviews by the CONSULTANT will not
relieve the Contractor of the responsibility of compliance with the Contract Documents. The
CONSULTANT shall act as initial interpreter of the requirements of the Contract Documents
and judge of the acceptability of the work. The CONSULTANT shall have the authority to make
decisions related to the interpretation of the requirements of the Contract Documents pertaining
to the execution and progress of the work.
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The CONSULTANT will review and comment on each shop drawing or technical submittal a
maximum of three (3) times. Additional reviews shall be eligible for additional compensation.
Task 5: Responses to Contractor Requests for Information (RFI's)
Under this task, the CONSULTANT will prepare technical responses to the questions submitted
by the Contractor in the format of a Request for Information (RFI). The RPR will collect, log,
and distribute RFI's to the appropriate technical lead for responses and return the RFI
responses to the CONTRACTOR.
The CONSULTANT shall act as initial interpreter of the requirements of the Contract
Documents and judge of the acceptability of the work. The CONSULTANT shall have the
authority to make decisions related to the interpretation of the requirements of the Contract
Documents pertaining to the execution and progress of the work. The CONSULTANT shall also
provide technical support and clarifications related to the construction documents and shall
provide any required revisions or supplemental information related to the contract documents
that may be required during construction.
Task 6: Contractor Applications for Payment and Project Delays
Based on the CONSULTANT's on-site observations as an experienced and qualified design
professional, on information provided by the RPR, and on review of applications for payment
and accompanying data and schedules, the CONSULTANT and/or RPR shall approve the
amounts owed to the Contractor(s) based on the Contractor's monthly pay request.
The CONSULTANT shall also review Contractor claims for Contract time extensions submitted
by the Contractor and shall recommend or deny acceptance to the Owner.
Task 7: Resident Project Representative (RPR) Services
Under this task, the CONSULTANT will provide on-site Resident Project Representative (RPR)
services for the Project. The RPR shall serve as the liaison between the COUNTY, the
CONTRACTOR, and the CONSULTANT team throughout the project. The foremost duty of the
RPR is to observe construction for general conformance with the Contract Documents. The
RPR will be responsible for reporting to the Project Manager, Engineer, Architect, Airport,
and/or COUNTY when observing work that is unsatisfactory, faulty, defective, or does not
conform to the Contract Documents. The RPR will be responsible for rejecting such work as
agreed upon with the COUNTY and the CONSULTANT. The duties of the RPR will include:
• attend the pre-construction conference
• coordinate the Contractor's mobilization to the site
• collect and log shop drawings, RFI's, RFC's, pay requests, correspondence,
etc.
• inspect and monitor Contractor activities
• maintain a daily construction log
• attend weekly progress meetings
• review and approve Contractor's pay requests
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• take project progress photographs
16G2
• monitor Contractor's Quality Control Plan
• administrate Change Orders as necessary
• organize, prepare for, and lead the substantial completion and final
inspections
• create the Contractor's punch list of unfinished items
• verify the Contractor's completion of the punch list
• collect the Contractor's as-built information
• prepare the final closeout documentation
• certify the completion of the project to general conformance with the Contract
Documents
The Resident Project Representative shall have limited authority on site as follows:
• Shall not authorize any deviation from the construction Contract Documents
or substitution of materials or equipment.
• Shall not exceed limitations of Owner or design professional as set forth in
the construction Contract Documents.
• Shall not undertake any of the responsibilities of the Contractors,
subcontractors, or Contractor's superintendents.
• Shall not advise on, issue directions relative to or assume control over any
aspect of the means, methods, techniques, sequences or procedures of
construction unless such advice or directions are specifically required by the
construction Contract Documents.
• Shall not advise on, issue directions regarding or assume control over safety
precautions and programs in connection with the Contractor's work.
• Shall not accept shop drawings or sample submittals from anyone other than
the Contractor.
• Shall not authorize the Owner to occupy the Project in whole or in part.
• Shall not participate in specialized field or laboratory tests or inspections
conducted by others except as specifically authorized.
To best serve the project, it is assumed that there will be two(2) RPR's required: one for vertical
construction and the other for site work. It is assumed that there will be one (1) part-time (3.5
days per week) site RPR on site through the duration of the contract. An additional inspector
may be required on-site during peak construction activities including, but not limited to,
extended paving operations and night work. Typically, only one site RPR will be on-site at a
time. It is assumed that there will be one (1) part-time (1.5 days per week) vertical RPR on site
through the duration of the contract. Actual time on site may vary from week to week based on
the Contractor's work schedule.
The assigned site RPR will part-time on the FDOT landside/terminal portion of the project. The
RPR effort related to the FAA Apron Expansion Project will be included in a separate scope
and fee.
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16G ?2
Task 8: FDOT/COUNTY Coordination and Grant Management
The CONSULTANT will assist the COUNTY on coordination with the various agencies on
project funding grant terms, conditions, and assurances and other related coordination items
as required during the construction of the project.
Task 9: Preparation of Closeout and Record Documents
Under this task, the CONSULTANT will take the Contractor's red lined and surveyed as-built
information and incorporate them into the Construction Drawings for the Airport's record
purposes. Also under this task, the CONSULTANT will assist the RPR in preparing the
technical related project closeout documentation in accordance with COUNTY and FDOT
requirements.
BASIC ASSUMPTIONS
The following is a list of assumptions forming the basis of the CONSULTANT's cost proposal
for providing the services detailed in the Scope of Services for this project. Any modification
and/or revision to these basic assumptions will constitute a change in the project scope and
may result in a revision to the CONSULTANT's cost proposal.
1. The COUNTY may at the request of the CONSULTANT provide the RPR use of the
conference room at the existing terminal. RPR will take necessary measures to keep
office space clean.
2. CONSULTANT shall consult with and advise the COUNTY and act as the COUNTY's
representative and advisor as provided for in the Contract Documents. The extent
and limitations of the duties, responsibilities and authority of the CONSULTANT as
assigned in the Contract Documents shall not be modified except as CONSULTANT
may otherwise agree in writing.
3. The fees for the provision of construction administration, special inspection, and RPR
services are based on the construction duration for the project specified in the
construction documents as described above. In the event the construction duration
or level of effort required of the CONSULTANT is greater than estimated and
specified herein, the CONSULTANT shall be entitled to additional compensation and
the terms of this agreement shall be re-negotiated and amended as needed.
4. CONSULTANT shall not be responsible for the acts or omissions of any Contractor,
subcontractor, or supplier at the site or otherwise furnishing or performing any of the
Contractor's work.
5. CONSULTANT shall have the authority to issue a stop work order to the Contractor
when witnessing efforts that do not conform to the construction contract or that may
in the judgment of the CONSULTANT jeopardize safety. This shall not relieve the
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Contractor of their responsibility to meet these requirements. The CONSULTANT
will inform the COUNTY immediately if the work is stopped.
6.
7. When recommending payment, CONSULTANT is only representing that the RPR
has made visual checks on items installed in field. The CONSULTANT will only check
the quality or quantity of Contractor's work as stipulated to the design professional
or RPR in the Contract Documents.
8. CONSULTANT's review of Contractor's work for the purposes of recommending
payments shall not impose on CONSULTANT responsibility to supervise, direct or
control such work or for the means, methods, techniques, sequences, or procedures
of construction or safety precautions or programs incident thereto or contractor(s)
compliance with laws, rules, regulations, ordinances, codes or orders applicable to
their furnishing and performing the work.
9. CONSULTANT's review of Contractor's work for the purposes of recommending
payments shall not impose responsibility on CONSULTANT to make any
examination to ascertain how or for what purposes any contractor has used the
moneys paid on account of the Contract Price; or to determine that title to any of the
work, materials or equipment has passed to COUNTY free and clear of any lien,
claims, security interests or encumbrances; or that there may not be other matters
at issue between COUNTY and contractor that might affect the amount that should
be paid.
10. The CONSULTANT shall have authority, as the COUNTY's representative, to require
special inspection or testing of the work, and shall receive and review certificates of
inspections, testing and approvals required by laws, rules, regulations, ordinances,
codes, orders or the Contract Documents (but only to determine generally that their
content complies with the requirements of, and the results certified indicate
compliance with, the Contract Documents).
11. This scope of services does not include DBE and Wage Rate Monitoring and
Compliance.
12. Documents will be created in the CONSULTANT's standard format.
13. All drawings will be created in black and white AutoCAD format using English units.
14. No additional environmental wetlands permitting (federal and/or local) or mitigation
will be required for construction of this project.
15. No permitting for threatened or endangered species will be required for this project.
16. It will be the responsibility of the Contractor to obtain any permits necessary for
construction. The CONSULTANT will not be applying for or obtaining any
construction related permits.
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17. The CONSULTANT shall have no responsibility for the discovery, presence,
handling, removal or disposal of or exposure of persons to hazardous materials or
toxic substances in any form at the project site.
18. This scope of services does not include preparation for or testimony during any
mediation or litigation which might arise from disputes between the Owner and
Contractor. Such preparation for or testimony during litigation or mediation, should it
be necessary, shall be considered outside the scope of this contract.
Task 10: QA Testing
The CONSULTANT, through a subconsultant, shall provide the following services:
1. Construction Quality Assurance Testing (Non-Air Side)
Task 11: Reimbursable Costs
The COUNTY will pay for CONSULTANT's reimbursable costs per Exhibit B, Section B.3.4.1
Reimbursable Expenses.
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16G2
First Amendment to Agreement#16-6561
"Design Services for the Marco Island Executive Airport(MKY) New Terminal"
SCHEDULE B1-1
BASIS OF COMPENSATION
(New Terminal Facility and Associated Landside Improvements— Part 1)
1. MONTHLY STATUS REPORTS
B.1.1. As a condition precedent to payment, CONSULTANT shall submit to the COUNTY as
part of its monthly invoice a progress report reflecting the Project status, in terms of the total
work effort estimated to be required for the completion of the Basic Services and any authorized
Additional Services, as of the last day of the subject monthly billing cycle. Among other things,
the report shall show all Service items and the percentage complete of each item.
2. COMPENSATION TO CONSULTANT
B.2.1. For the Basic Services provided for in this Agreement, the COUNTY agrees to make the
payments to CONSULTANT in accordance with the terms stated below. Payments will be
made in accordance with the following Schedule; however, the payment of any particular line
item noted below shall not be due until services associated with any such line item have been
completed or partially completed to the COUNTY's reasonable satisfaction. Lump sum
payments will be made upon the percentage complete.
Tasks Description Lump Sum
1 Project Administration and Coordination $87,930
2 Weekly Construction meetings and Site Visits $187,777
3 Permitting Required Revisions and Conformed $101,718
Documents
4 Shop Drawing Review $78,516
5 Responses to Contractor RFI's $58,990
6 Contractor Applications for Payment and $26,880
Project Delays
7 RPR Services $198,860
8 FAA/DOT/County Coordination and Grant $24,190
Management
9 Preparation of Closeout and Record Docs $55,759
11 QA Testing $30,733.50
10 Reimbursable Costs $68,320
GRAND TOTAL FEE $919,673.50
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B.2.2 Lump Sum Fees: The fees noted in Section 2.1 shall constitute the lump sum amount to be
paid to CONSULTANT for the performance of the Basic Services. There shall be no overtime pay
without the COUNTY's prior written approval.
B.2.2.1 CONSULTANT shall submit, with each of the monthly status reports provided
for under Section B.1.1 of this Schedule B, an invoice for fees earned in the performance of
Basic Services and Additional Services during the subject billing month.
B.2.3. For Additional Services provided pursuant to Article 2 of the Agreement, if any, the
COUNTY agrees to pay CONSULTANT a negotiated total fee and Reimbursable Expenses
based on the services to be provided and as set forth in the Amendment authorizing such
Additional Services. The negotiated fee shall be based upon the rates specified in Attachment
1 to this Schedule B and all Reimbursable Expenses shall comply with the provision of Section
3.4.1 below. There shall be no overtime pay on Additional Services without the COUNTY's prior
written approval.
B.2.4. The compensation provided for under Section B.2.1 of this Schedule B, shall be the total
and complete amount payable to CONSULTANT for the Basic Services to be performed under
the provisions of this Agreement, and shall include the cost of all materials, equipment, supplies
and out-of-pocket expenses incurred in the performance of all such services.
B.2.5. Notwithstanding anything in the Agreement to the contrary, CONSULTANT
acknowledges and agrees that in the event of a dispute concerning payments for Services
performed under this Agreement, CONSULTANT shall continue to perform the Services
required of it under this Agreement, as directed by the COUNTY, pending resolution of the
dispute provided that the COUNTY continues to pay to CONSULTANT all amounts that the
COUNTY does not dispute are due and payable.
3. SCHEDULE OF PAYMENTS
B.3.1. Notwithstanding anything herein to the contrary, the CONSULTANT shall submit no
more than one invoice per month for all fees earned that month for both Basic Services and
Additional Services. Invoices shall be reasonably substantiated, identify the services rendered
and must be submitted in triplicate in a form and manner required by the COUNTY.
B.3.1.1 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months after
completion of contract. Any untimely submission of invoices beyond the specified deadline
period is subject to non-payment under the legal doctrine of "laches" as untimely submitted.
Time shall be deemed of the essence with respect to the timely submission of invoices under
this Agreement.
B.3.2. Invoices not properly prepared (mathematical errors, billing not reflecting actual work
done, no signature, etc.) shall be returned to CONSULTANT for correction. Invoices shall be
submitted on CONSULTANT's letterhead and must include the Purchase Order Number and
Project name and shall not be submitted more than one time monthly.
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B.3.3. Payments for Additional Services of CONSULTANT as defined in Article 2 hereinabove
and for reimbursable expenses will be made monthly upon presentation of a detailed invoice
with supporting documentation.
B.3.4. Unless specific rates have been established in Attachment 1, attached to this Schedule
B, CONSULTANT agrees that, with respect to any subconsultant or subcontractor to be utilized
by CONSULTANT for this Agreement or Additional Services, CONSULTANT shall be limited
to a maximum markup of five percent (5%) on the fees and expenses associated with such
subconsultants and subcontractors.
B.3.4.1 Reimbursable Expenses must comply with §112.061, Fla. Stat., or as set forth
in the Agreement, be charged without mark-up by the CONSULTANT, and shall consist only
of the following items:
B.3.4.1.1. Cost for reproducing documents that exceed the number of documents
described in this Agreement and postage and handling of Drawings and Specifications.
B.3.4.1.2. Travel expenses reasonably and necessarily incurred with respect to
Project related trips, to the extent such trips are approved by the COUNTY. Such expenses, if
approved by the COUNTY, may include coach airfare, standard accommodations and meals,
all in accordance with §112.061, Fla. Stat. Further, such expenses, if approved by the
COUNTY, may include mileage for trips that are from/to destinations outside of Collier or Lee
Counties. Such trips within Collier and Lee Counties are expressly excluded.
B.3.4.1.3. Permit Fees required by the Project.
B.3.4.1.4. Expense of overtime work requiring higher than regular rates approved
in advance and in writing by the COUNTY.
B.3.4.1.5. Expense of models for the County's use.
B.3.4.1.6. Other items on request and approved in writing by the COUNTY.
B.3.4.1.7. The CONSULTANT shall bear and pay all overhead and other
expenses, except for authorized reimbursable expenses, incurred by CONSULTANT in the
performance of the Services.
B.3.4.1.8. Records of Reimbursable Expenses shall be kept on a generally
recognized accounting basis.
B.3.5. The CONSULTANT shall obtain the prior written approval of the COUNTY before
incurring any reimbursable expenses, and absent such prior approval, no expenses incurred
by CONSULTANT will be deemed to be a reimbursable expense.
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16 G2
SCHEDULE B —ATTACHMENT 1
CONSULTANT'S HOURLY RATE SCHEDULE
Title Hourly Rate
Principal $225
Senior Project Manager $185
Project Manager $165
Senior Engineer $135
Engineer $100
Senior Inspector $110
Inspector $90
Senior Planner $145
Planner $105
Senior Designer $115
Designer $80
Environmental Specialist $115
Senior Environmental Specialist $135
Scientist/Geologist $95
Senior Scientist/Geologist $115
Senior GIS Specialist $135
GIS Specialist $105
Clerical/Administrative $80
Senior Technician $105
Technician $80
Surveyor and Mapper $135
CADD Technician $80
Survey Crew- 2 man $155
Survey Crew- 3 man $172
Survey Crew-4 man $208
Senior Architect $160
Architect $110
Grant Funded: The above hourly rates are for purposes of providing estimate(s), as required
by the grantor agency. The above list may not be all inclusive. Additional hourly rates for other
personnel may be added via an Amendment upon mutual agreement in advance and in writing
by the parties.
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16 G 2
SCHEDULE C1-1
PROJECT MILESTONE SCHEDULE
Cumulative Number
of Calendar Days
Task For Completion
from Date of
Description Notice to Proceed for
Services under this
Agreement
1 Project Administration and Coordination 485
2 Weekly Construction meetings and Site 410
Visits
3 Permitting Required Revisions and 410
Conformed Documents
4 Shop Drawing Review 365
5 Responses to Contractor RFI's 365
6 Contractor Applications for Payment and 365
Project Delays
7 RPR Services 410
8 FAA/DOT/County Coordination and Grant 410
Management
9 Preparation of Closeout and Record Docs 410
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SCHEDULE F1-1 16 G 2
KEY PERSONNEL
Name Personnel Category Percentage
of Time
Darin Larson Principal 10%
Kevin McCauley Senior Project Manager 40%
Thomas Roda Senior Engineer IV 10%
Fleet Wulf Senior Engineer III 15%
Ivan Urdaneta Senior Engineer II 20%
William Bowdoin Senior Engineer I 20%
Adanna Ryce Engineer II 30%
Anushka Seereeram CADD Technician 20%
TBD Senior Inspector 60%
TBD Inspector 5%
Scotty Bakowski Clerical/Administrative 10%
Gary Krueger Senior Architect 30%
Somer Spencer Architect 20%
Page 16 of 16