Backup Documents 03/13/2018 Item #16C1 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 c 1
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting.
*NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Risk Risk Management
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2. County Attorney Office County Attorney Office `sa21 3 / ,)
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4. BCC Office Board of County AS by
Commissioners fti5 ' 3-)5-1g
4. Minutes and Records Clerk of Court's Office
AS 7
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5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Barbara Lance for Evelyn Colon Contact Information 239-252-8998
Contact/ Department
Agenda Date Item was March 13,2018 / Agenda Item Number 16C 1 _ /'
Approved by the BCC ✓ V
Type of Document Contract Number of Original p
Attached Documents Attached
PO number or account N/A 17-7217 Fire Alarm, Cintas Corporation No
number if document is Sprinklers& 2
to be recorded Extinguishers
Inspections&Repairs
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK BL
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be BL
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the BL
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's BL
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 03/13/2018 and all changes made during
the meeting have been incorporated in the attached document. The County ! :
Attorney's Office has reviewed the changes,if applicable. _
9. Initials of attorney verifying that the attached document is the version a ..„;
ro -',rm.-Ai—N., `
BCC,all changes directed by the BCC have been made, a ,_:� ..r• i t i,,,,,,,,-.,,,,_ ,►\ 1� , l ;.
Chairman's signature. r`1 l�
MAR 1S 2018
‘V,
Risk Management
16 c1
MEMORANDUM
Date: March 16, 2018
To: Barbara Lance, Purchasing Tech
Procurement Services
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Contract #17-7217, "Fire Alarm, Sprinklers and Extinguishers
Inspections and Repairs"
Cintas Corporation No. 2
Attached, is an original copy of the contract referenced above, (Item #16C1) approved
by the Board of County Commissioners on Tuesday, March 13, 2018.
The second original contract has been held in the Minutes and Records Department
for the Board's Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachment
16C1
FIXED TERM SERVICE AGREEMENT
#17-7217
for
Fire Alarm, Sprinklers and Extinguishers Inspections and Repairs
THIS AGREEMENT, made and entered into on this I day of MC),x c,1N 20 ' ,
by and between Cintas Corporation No. 2 , authorized to do business in the
State of Florida, whose business address is 12771 Westlinks, Suite 1, Ft. Myers, FL 33913 , (the
"Contractor") and Collier County, a political subdivision of the State of Florida, (the "County"):
WITNESSETH:
1. AGREEMENT TERM. The Agreement shall be for a three (3 ) year period,
commencing E upon the date of Board approval ❑ on and
terminating on (_) year(s) from that date or until all outstanding Purchase
Order(s) issued prior to the expiration of the Agreement period have been completed or
terminated.
The County may, at its discretion and with the consent of the Contractor, renew the
Agreement under all of the terms and conditions contained in this Agreement for
two (2 ) additional one (1 ) year(s) periods. The County shall give the
Contractor written notice of the County's intention to renew the Agreement term prior to
the end of the Agreement term then in effect.
The County Manager, or his designee, may, at his discretion, extend the Agreement
under all of the terms and conditions contained in this Agreement for up to one hundred
and eighty (180) days. The County Manager, or his designee, shall give the Contractor
written notice of the County's intention to extend the Agreement term prior to the end of
the Agreement term then in effect.
2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon
issuance of a ❑■ Purchase Order ❑ Notice to Proceed.
3. STATEMENT OF WORK. The Contractor shall provide services in accordance with the
terms and conditions of E Request for Proposal (RFP) 111 Invitation to Bid (ITB) ❑
Other ( ) # 17-7217 , including all Attachment(s),
Exhibit(s) and Addenda and the Contractor's proposal referred to herein and made an
integral part of this Agreement.
• The Contractor shall also provide services in accordance with Exhibit A — Scope of
Services attached hereto.
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3.1 This Agreement contains the entire understanding between the parties and any
modifications to this Agreement shall be mutually agreed upon in writing by the Parties,
in compliance with the County's Procurement Ordinance, as amended, and Procurement
Procedures in effect at the time such services are authorized.
4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of
this Agreement based on Exhibit B- Fee Schedule, attached hereto and the price
methodology as defined in Section 4.1. Payment will be made upon receipt of a proper
invoice and upon approval by the County's Contract Administrative Agent/Project
Manager, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local
Government Prompt Payment Act".
4.1 Price Methodology (as selected below):
❑ Lump Sum (Fixed Price): A firm fixed total price offering for a project; the risks are
transferred from the County to the contractor; and, as a business practice there are no
hourly or material invoices presented, rather, the contractor must perform to the
satisfaction of the County's project manager before payment for the fixed price contract
is authorized.
❑■ Time and Materials: The County agrees to pay the contractor for the amount of labor
time spent by the contractor's employees and subcontractors to perform the work(number
of hours times hourly rate), and for materials and equipment used in the project (cost of
materials plus the contractor's markup). This methodology is generally used in projects in
which it is not possible to accurately estimate the size of the project, or when it is expected
that the project requirements would most likely change. As a general business practice,
these contracts include back-up documentation of costs; invoices would include number
of hours worked and billing rate by position (and not company (or subcontractor)
timekeeping or payroll records), material or equipment invoices, and other reimbursable
documentation for the project.
11 Unit Price: The County agrees to pay a firm total fixed price (inclusive of all costs,
including labor, materials, equipment, overhead, etc.) for a repetitive product or service
delivered (i.e. installation price per ton, delivery price per package or carton, etc.). The
invoice must identify the unit price and the number of units received (no contractor
inventory or cost verification).
4.2 Any County agency may obtain services under this Agreement, provided
sufficient funds are included in their budget(s).
4.3 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months
after completion of the Agreement. Any untimely submission of invoices beyond the
specified deadline period is subject to non-payment under the legal doctrine of "laches"
as untimely submitted. Time shall be deemed of the essence with respect to the timely
submission of invoices under this Agreement.
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4.4 ❑ (check if applicable) Travel and Reimbursable Expenses: Travel and
Reimbursable Expenses must be approved in advance in writing by the County. Travel
expenses shall be reimbursed as per Section 112.061 Fla. Stats.
Reimbursements shall be at the following rates:
Mileage $0.44.5 per mile
Breakfast $6.00
Lunch $11.00
Dinner $19.00
Airfare Actual ticket cost limited to tourist or coach class fare
Rental car Actual rental cost limited to compact or standard-size
vehicles
Lodging Actual cost of lodging at single occupancy rate with a
cap of no more than $150.00 per night
Parking Actual cost of parking
Taxi or Airport Limousine Actual cost of either taxi or airport limousine
Reimbursable items other than travel expenses shall be limited to the following: telephone
long-distance charges, fax charges, photocopying charges and postage. Reimbursable
items will be paid only after Contractor has provided all receipts. Contractor shall be
responsible for all other costs and expenses associated with activities and solicitations
undertaken pursuant to this Agreement.
5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the performance
of the Work. Collier County, Florida as a political subdivision of the State of Florida, is
exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida
Statutes, Certificate of Exemption # 85-8015966531 C.
6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if
mailed or emailed to the Contractor at the following:
Company Name: Cintas Corporation No. 2
Address: 12771 Westlinks, Suite 1
Fort Myers, FL 33913
Authorized Agent: Corporation Service Company
Attention Name & Title: Jeff Playter, General Manager
Telephone: (239) 693-8792
E-Mail(s): playterj@cintas.com
All Notices from the Contractor to the County shall be deemed duly served if mailed or
emailed to the County to:
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Board of County Commissioners for Collier County, Florida
Division Director: Dennis Linguidi
Division Name: Facilities Management
Address: 3335 Tamiami Trail East, Suite 101
Naples, FL 34112
Administrative Agent/PM: Miguel Carballo, Facilities Manager
Telephone: 239 252 2222
E-Mail(s): Miguel.Carballo@colliercountyfl.gov
The Contractor and the County may change the above mailing address at any time upon
giving the other party written notification. All notices under this Agreement must be in
writing.
7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a
partnership between the County and the Contractor or to constitute the Contractor as an
agent of the County.
8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. The County
will not be obligated to pay for any permits obtained by Subcontractors.
Payment for all such permits issued by the County shall be processed internally by the
County. All non-County permits necessary for the prosecution of the Work shall be
procured and paid for by the Contractor. The Contractor shall also be solely responsible
for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall
comply with all rules, regulations and laws of Collier County, the State of Florida, or the
U. S. Government now in force or hereafter adopted. The Contractor agrees to comply
with all laws governing the responsibility of an employer with respect to persons employed
by the Contractor.
9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use
in any manner whatsoever, County facilities for any improper, immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect
or hereafter enacted or adopted. In the event of such violation by the Contractor or if the
County or its authorized representative shall deem any conduct on the part of the
Contractor to be objectionable or improper, the County shall have the right to suspend the
Agreement of the Contractor. Should the Contractor fail to correct any such violation,
conduct, or practice to the satisfaction of the County within twenty-four (24) hours after
receiving notice of such violation, conduct, or practice, such suspension to continue until
the violation is cured. The Contractor further agrees not to commence operation during
the suspension period until the violation has been corrected to the satisfaction of the
County.
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10. TERMINATION. Should the Contractor be found to have failed to perform his services in
a manner satisfactory to the County as per this Agreement, the County may terminate
said Agreement for cause; further the County may terminate this Agreement for
convenience with a thirty (30) day written notice. The County shall be sole judge of the
non-performance.
In the event that the County terminates this Agreement, Contractor's recovery against the
County shall be limited to that portion of the Agreement Amount earned through the date
of termination. The Contractor shall not be entitled to any other or further recovery against
the County, including, but not limited to, any damages or any anticipated profit on portions
of the services not performed.
11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to
race, sex, color, creed or national origin.
12. INSURANCE. The Contractor shall provide insurance as follows:
A. 0 Commercial General Liability: Coverage shall have minimum limits of
$ 1,000,000.00 Per Occurrence, $2,000,000.00 aggregate for Bodily Injury Liability
and Property Damage Liability. This shall include Premises and Operations; Independent
Contractors; Products and Completed Operations and Contractual Liability.
B. 0 Business Auto Liability: Coverage shall have minimum limits of
$ 1,000,000.00 Per Occurrence, Combined Single Limit for Bodily Injury Liability and
Property Damage Liability. This shall include: Owned Vehicles, Hired and Non-Owned
Vehicles and Employee Non-Ownership.
C. ❑■ Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws.
The coverage must include Employers' Liability with a minimum limit of
$ 1,000,000.00 for each accident.
D. ❑ Professional Liability: Shall be maintained by the Contractor to ensure its legal
liability for claims arising out of the performance of professional services under this
Agreement. Contractor waives its right of recovery against County as to any claims under
this insurance. Such insurance shall have limits of not less than $ each
claim and aggregate.
E. D Cyber Liability: Coverage shall have minimum limits of$ per claim.
F. ❑ : Coverage shall have minimum limits of $ per
claim.
Special Requirements: Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR, Collier County Government shall be listed
as the Certificate Holder and included as an "Additional Insured" on the Insurance
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16 01
Certificate for Commercial General Liability where required. This insurance shall be
primary and non-contributory with respect to any other insurance maintained by, or
available for the benefit of, the Additional Insured and the Contractor's policy shall be
endorsed accordingly.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Contractor during the duration of this Agreement. The Contractor shall
provide County with certificates of insurance meeting the required insurance provisions.
Renewal certificates shall be sent to the County thirty (30) days prior to any expiration
date. Coverage afforded under the policies will not be canceled or allowed to expire until
the greater of: thirty (30) days prior written notice, or in accordance with policy provisions.
Contractor shall also notify County, in a like manner, within twenty-four (24) hours after
receipt, of any notices of expiration, cancellation, non-renewal or material change in
coverage or limits received by Contractor from its insurer, and nothing contained herein
shall relieve Contractor of this requirement to provide notice.
Contractor shall ensure that all subcontractors comply with the same insurance
requirements that the Contractor is required to meet.
13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor
shall defend, indemnify and hold harmless Collier County, its officers and employees from
any and all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this
Agreement by Contractor, any statutory or regulatory violations, or from personal injury,
property damage, direct or consequential damages, or economic loss, to the extent
caused by the negligence, recklessness, or intentionally wrongful conduct of the
Contractor or anyone employed or utilized by the Contractor in the performance of this
Agreement. This indemnification obligation shall not be construed to negate, abridge or
reduce any other rights or remedies which otherwise may be available to an indemnified
party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of Collier
County.
13.1 The duty to defend under this Article 13 is independent and separate from the duty to
indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor,
County and any indemnified party. The duty to defend arises immediately upon
presentation of a claim by any party and written notice of such claim being provided to
Contractor. Contractor's obligation to indemnify and defend under this Article 13 will survive
the expiration or earlier termination of this Agreement until it is determined by final judgment
that an action against the County or an indemnified party for the matter indemnified
hereunder is fully and finally barred by the applicable statute of limitations.
14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of
the County by the Facilities Management Division
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15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and
shall acquire no interest, either direct or indirect, which would conflict in any manner with
the performance of services required hereunder. Contractor further represents that no
persons having any such interest shall be employed to perform those services.
16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following
component parts, all of which are as fully a part of the Agreement as if herein set out
verbatim: Contractor's Proposal, Insurance Certificate(s), II Exhibit A Scope of Services,
Exhibit B Fee Schedule, ❑ RFP/ ❑■ ITB/El Other #17-7217 ,
including Exhibits, Attachments and Addenda/Addendum, [' subsequent quotes, and ❑
Other Exhibit/Attachment:
17. APPLICABILITY. Sections corresponding to any checked box ( ■ ) expressly apply to
the terms of this Agreement.
18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between
the parties herein that this Agreement is subject to appropriation by the Board of County
Commissioners.
19. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual
shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other
item of value to any County employee, as set forth in Chapter 112, Part Ill, Florida
Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County
Administrative Procedure 5311. Violation of this provision may result in one or more of
the following consequences: a. Prohibition by the individual, firm, and/or any employee of
the firm from contact with County staff for a specified period of time; b. Prohibition by the
individual and/or firm from doing business with the County for a specified period of time,
including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any Agreement held by the individual and/or firm for cause.
20. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the
Contractor is formally acknowledging without exception or stipulation that it agrees to
comply, at its own expense, with all federal, state and local laws, codes, statutes,
ordinances, rules, regulations and requirements applicable to this Agreement, including
but not limited to those dealing with the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended; taxation, workers' compensation, equal employment and safety including, but
not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public
Records Law Chapter 119, including specifically those contractual requirements at F.S. §
119.0701(2)(a)-(b) as stated as follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS
AT:
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Communication and Customer Relations Division
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8383
The Contractor must specifically comply with the Florida Public Records Law to:
1. Keep and maintain public records required by the public agency to perform the
service.
2. Upon request from the public agency's custodian of public records, provide the
public agency with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the
cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law
for the duration of the contract term and following completion of the contract if the
Contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all
public records in possession of the Contractor or keep and maintain public
records required by the public agency to perform the service. If the Contractor
transfers all public records to the public agency upon completion of the contract,
the Contractor shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If the
Contractor keeps and maintains public records upon completion of the contract,
the Contractor shall meet all applicable requirements for retaining public records.
All records stored electronically must be provided to the public agency, upon
request from the public agency's custodian of public records, in a format that is
compatible with the information technology systems of the public agency.
If Contractor observes that the Contract Documents are at variance therewith, it shall
promptly notify the County in writing. Failure by the Contractor to comply with the laws
referenced herein shall constitute a breach of this Agreement and the County shall have
the discretion to unilaterally terminate this Agreement immediately.
21. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful Contractor extending the pricing, terms and
conditions of this solicitation or resultant Agreement to other governmental entities at the
discretion of the successful Contractor.
22. PAYMENTS WITHHELD. The County may decline to approve any application for
payment, or portions thereof, because of defective or incomplete work, subsequently
discovered evidence or subsequent inspections. The Contractor may nullify the whole or
any part of any approval for payment previously issued and the Contractor may withhold
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any payments otherwise due Contractor under this Agreement or any other Agreement
between the County and Contractor, to such extent as may be necessary in the County's
opinion to protect it from loss because of: (a) defective Work not remedied; (b) third party
claims failed or reasonable evidence indicating probable fling of such claims; (c) failure of
Contractor to make payment properly to subcontractors or for labor, materials or
equipment; (d) reasonable doubt that the Work can be completed for the unpaid balance
of the Contract Amount; (e) reasonable indication that the Work will not be completed
within the Contract Time; (f) unsatisfactory prosecution of the Work by the Contractor; or
(g) any other material breach of the Contract Documents.
If any conditions described above are not remedied or removed, the County may, after
three (3) days written notice, rectify the same at Contractor's expense. The County also
may offset against any sums due Contractor the amount of any liquidated or unliquidated
obligations of Contractor to the County, whether relating to or arising out of this Agreement
or any other Agreement between Contractor and the County.
23. 0 CLEAN UP. Contractor agrees to keep the Project site clean at all times of debris,
rubbish and waste materials arising out of the Work. At the completion of the Work,
Contractor shall remove all debris, rubbish and waste materials from and about the Project
site, as well as all tools, appliances, construction equipment and machinery and surplus
materials, and shall leave the Project site clean.
24. STANDARDS OF CONDUCT: PROJECT MANAGER, SUPERVISOR, EMPLOYEES.
The Contractor shall employ people to work on County projects who are neat, clean,
well-groomed and courteous. Subject to the American with Disabilities Act, Contractor
shall supply competent employees who are physically capable of performing their
employment duties. The County may require the Contractor to remove an employee it
deems careless, incompetent, insubordinate or otherwise objectionable and whose
continued employment on Collier County projects is not in the best interest of the County.
25. [ WARRANTY. Contractor expressly warrants that the goods, materials and/or
equipment covered by this Agreement will conform to the requirements as specified, and
will be of satisfactory material and quality production, free from defects, and sufficient for
the purpose intended. Goods shall be delivered free from any security interest or other
lien, encumbrance or claim of any third party. Any services provided under this Agreement
shall be provided in accordance with generally accepted professional standards for the
particular service. These warranties shall survive inspection, acceptance, passage of title
and payment by the County.
Contractor further warrants to the County that all materials and equipment furnished under
the Contract Documents shall be applied, installed, connected, erected, used, cleaned
and conditioned in accordance with the instructions of the applicable manufacturers,
fabricators, suppliers or processors except as otherwise provided for in the Contract
Documents.
If, within one (1) year after final completion, any Work is found to be defective or not in
conformance with the Contract Documents, Contractor shall correct it promptly after
receipt of written notice from the County. Contractor shall also be responsible for and pay
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for replacement or repair of adjacent materials or Work which may be damaged as a result
of such replacement or repair. These warranties are in addition to those implied
warranties to which the County is entitled as a matter of law.
26. ❑� TESTS AND INSPECTIONS. If the Contract Documents or any codes, laws,
ordinances, rules or regulations of any public authority having jurisdiction over the Project
requires any portion of the Work to be specifically inspected, tested or approved,
Contractor shall assume full responsibility therefore, pay all costs in connection therewith
and furnish to the County the required certificates of inspection, testing or approval. All
inspections, tests or approvals shall be performed in a manner and by organizations
acceptable to the County.
27. 0 PROTECTION OF WORK.
A. Contractor shall fully protect the Work from loss or damage and shall bear the cost
of any such loss or damage until final payment has been made. If Contractor or
anyone for whom Contractor is legally liable is responsible for any loss or damage
to the Work, or other work or materials of the County or County's separate
contractors, Contractor shall be charged with the same, and any monies necessary
to replace such loss or damage shall be deducted from any amounts due Contractor.
B. Contractor shall not load nor permit any part of any structure to be loaded in any
manner that will endanger the structure, nor shall Contractor subject any part of the
Work or adjacent property to stresses or pressures that will endanger it.
C. Contractor shall not disturb any benchmark established by the County with respect
to the Project. If Contractor, or its subcontractors, agents or anyone, for whom
Contractor is legally liable, disturbs the County's benchmarks, Contractor shall
immediately notify the County. The County shall re-establish the benchmarks and
Contractor shall be liable for all costs incurred by the County associated therewith.
28. SUBMITTALS AND SUBSTITUTIONS. Any substitution of products/materials form
specifications shall be approved in writing by the County in advance.
29. CHANGES IN THE WORK. The County shall have the right at any time during the
progress of the Work to increase or decrease the Work. Promptly after being notified of a
change, Contractor shall submit an estimate of any cost or time increases or savings it
foresees as a result of the change. Except in an emergency endangering life or property,
or as expressly set forth herein, no addition or changes to the Work shall be made except
upon modification of the Purchase Order by the County, and the County shall not be liable
to the Contractor for any increased compensation without such modification. No officer,
employee or agent of the County is authorized to direct any extra or changed work orally.
Any modifications to this Agreement shall be in compliance with the County Procurement
Ordinance and Procedures in effect at the time such modifications are authorized.
30. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall
remain in effect.
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31. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this
Agreement in compliance with the Procurement Ordinance, as amended, and
Procurement Procedures.
32. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by
this Agreement to resolve disputes between the parties, the parties shall make a good
faith effort to resolve any such disputes by negotiation. The negotiation shall be attended
by representatives of Contractor with full decision-making authority and by County's staff
person who would make the presentation of any settlement reached during negotiations
to County for approval. Failing resolution, and prior to the commencement of depositions
in any litigation between the parties arising out of this Agreement, the parties shall attempt
to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator
certified by the State of Florida. The mediation shall be attended by representatives of
Contractor with full decision-making authority and by County's staff person who would
make the presentation of any settlement reached at mediation to County's board for
approval. Should either party fail to submit to mediation as required hereunder, the other
party may obtain a court order requiring mediation under section 44.102, Fla. Stat.
33. VENUE. Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate federal
or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction
on all such matters.
34. ❑ KEY PERSONNEL. The Contractor's personnel and management to be utilized for
this project shall be knowledgeable in their areas of expertise. The County reserves the
right to perform investigations as may be deemed necessary to ensure that competent
persons will be utilized in the performance of the Agreement. The Contractor shall assign
as many people as necessary to complete the services on a timely basis, and each person
assigned shall be available for an amount of time adequate to meet the required service
dates. The Contractor shall not change Key Personnel unless the following conditions are
met: (1) Proposed replacements have substantially the same or better qualifications
and/or experience. (2) that the County is notified in writing as far in advance as possible.
The Contractor shall make commercially reasonable efforts to notify Collier County within
seven (7) days of the change. The County retains final approval of proposed replacement
personnel.
❑■ AGREEMENT STAFFING. The Contractor's personnel and management to be utilized
for this Agreement shall be knowledgeable in their areas of expertise. The County
reserves the right to perform investigations as may be deemed necessary to ensure that
competent persons will be utilized in the performance of the Agreement. The Contractor
shall assign as many people as necessary to complete required services on a timely basis,
and each person assigned shall be available for an amount of time adequate to meet
required services.
Page 11 of 17
Fixed Term Service Agreement#2017-002(Ver.1)
1 c
35. Q■ ORDER OF PRECEDENCE. In the event of any conflict between or among the terms
of any of the Contract Documents, the terms of solicitation the Contractor's Proposal,
and/or the County's Board approved Executive Summary, the Contract Documents shall
take precedence.
n ORDER OF PRECEDENCE (Grant Funded). In the event of any conflict between or
among the terms of any of the Contract Documents and/or the County's Board approved
Executive Summary, the terms of the Agreement shall take precedence over the terms of
all other Contract Documents, except the terms of any Supplemental Conditions shall take
precedence over the Agreement. To the extent any conflict in the terms of the Contract
Documents cannot be resolved by application of the Supplemental Conditions, if any, or
the Agreement, the conflict shall be resolved by imposing the more strict or costly
obligation under the Contract Documents upon the Contractor at County's discretion.
36. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without
the prior consent in writing of the County. Any attempt to assign or otherwise transfer this
Agreement, or any part herein, without the County's consent, shall be void. If Contractor
does, with approval, assign this Agreement or any part thereof, it shall require that its
assignee be bound to it and to assume toward Contractor all of the obligations and
responsibilities that Contractor has assumed toward the County.
37. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as
amended. Background checks are valid for five (5) years and the Contractor shall be
responsible for all associated costs. If required, Contractor shall be responsible for the
costs of providing background checks by the Collier County Facilities Management
Division for all employees that shall provide services to the County under this Agreement.
This may include, but not be limited to, checking federal, state and local law enforcement
records, including a state and FBI fingerprint check, credit reports, education, residence
and employment verifications and other related records. Contractor shall be required to
maintain records on each employee and make them available to the County for at least
four(4)years. All of Contractor's employees and subcontractors must wear Collier County
Government Identification badges at all times while performing services on County
facilities and properties. Contractor ID badges are valid for one (1) year from the date of
issuance and can be renewed each year at no cost to the Contractor during the time
period in which their background check is valid, as discussed below. All technicians shall
have on their shirts the name of the contractor's business.
The Contractor shall immediately notify the Collier County Facilities Management Division
via e-mail (DL-FMOPS@colliergov.net) whenever an employee assigned to Collier
County separates from their employment. This notification is critical to ensure the
continued security of Collier County facilities and systems. Failure to notify within four (4)
hours of separation may result in a deduction of $500 per incident.
38. 0■ SAFETY. All Contractors and subcontractors performing service for Collier County are
required and shall comply with all Occupational Safety and Health Administration (OSHA),
State and County Safety and Occupational Health Standards and any other applicable
rules and regulations. Also, all Contractors and subcontractors shall be responsible for
Page 12 of 17
Fixed Term Service Agreement#2017-002(Ver.1)
16C1
the safety of their employees and any unsafe acts or conditions that may cause injury or
damage to any persons or property within and around the work site.
Collier County Government has authorized the Occupational Safety and Health
Administration (OSHA) to enter any Collier County Facility, property and/or right-of-way
for the purpose of inspection of any Contractor's work operations. This provision is non-
negotiable by any division/department and/or Contractor. All applicable OSHA inspection
criteria apply as well as all Contractor rights, with one exception. Contractors do not have
the right to refuse to allow OSHA onto a project that is being performed on Collier County
Property. Collier County, as the owner of the property where the project is taking place
shall be the only entity allowed to refuse access to the project. However, this decision
shall only be made by Collier County's Risk Management Division Safety Manager and/or
Safety Engineer.
(Intentionally left blank-signature page to follow)
Page 13 of 17
Fixed Term Service Agreement#2017-002(Ver1)
16 C 1
IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person
or agent, have executed this Agreement on the date and year first written above.
ATTEST; BOARD OF C.0 TY COMMIS altNERS
COLLIER 'iUNT ., FLOM", -
Dwight E. Brock, Olerl$,of Courts p /
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By: ' tAA.4, - ' , t ,O.C, . By: A ,...,,
a`r dy Solis, Esq , Chairman
Dated: .---v"_'-e -, CU) •
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Signature only.,
Contractor's Witnesses: ' Cintas Corporation No 2
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1601
Exhibit A
Scope of Services
n following this page (pages 1 through 16 )
❑ this exhibit is not applicable
Page 15 of 17
Fixed Term Service Agreement#2017-002(Ver.l)
16C1
EXHIBIT A—SCOPE OF SERVICES TO AGREEMENT#17-7217
(Contractor is also referred to as "Vendor"or "Bidder")
Cater County
Administrative Services Department
Procurement Ser ces Division
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
INVITATION TO BID (ITB)
FOR
Fire Alarm, Sprinklers and Extinguishers Inspections and Repairs
SOLICITATION NO.: 17-7217
ATTACHMENT A -- SCOPE OF :[ VICE
BRENDA BRILHART,PROCUREMENT S I'RATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST,BLDG C-2
NAPLES,FLORIDA 34112
TELEPHONE:(239)252-8446
brendabrilhart@colliergov.net(Email)
This solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the
Consultant may be grounds for rejection of proposal,cancellation of any subsequent award,or any other legal remedies
available to the Collier County Government.
1601
Attachment A:Scope of Work,Specifications and Response Format
As requested by the Collier County Facilities Management Division (hereinafter, the "Division or Department"), the
Collier County Board of County Commissioners Procurement Services Division(hereinafter, "County")has issued this
Invitation to Bid (hereinafter, "ITB") with the intent of obtaining proposals from interested and qualified firms in
accordance with the terms, conditions, and specifications stated or attached. The Vendor, at a minimum, must achieve
the requirements of the Scope of Work and specifications stated.
The results of this solicitation may be used by other County departments or divisions once awarded according to the
Board of County Commissioners Procurement Ordinance.
Brief Description of Purchase
The County is responsible for maintaining fire systems that include alarms,sprinklers,extinguishers,and suppression in
various County owned and leased facilities,vehicles,and equipment throughout Collier County.In order to maintain the
integrity and continuous operation of these systems, the County intends to award a contract to perform inspections,
certifications,testing,maintenance,radio frequency fire monitoring and repair services including,but not limited to:
1. Fire Alarm systems 5. Vehicle Mounted Systems
2. Fire Sprinklers 6. Exit Signs
3. Fire Suppression systems 7. Emergency Lights
4. Extinguishers 8. Radio Frequency Monitoring
These services shall be performed in concert with the manufacturer's recommendations, in accordance with State of
Florida State Fire Marshall, Uniform Fire Safety Rules and Standards, Chapter 4A —48 Fire Alarm Systems, NFPA
National Fire Alarm Code and NFPA Water-Based Fire Protection Systems,Current Edition.NFPA Codes shall
be considered an integral part of this contract and shall serve as the basis for the Scope of Work.
Detailed Scope of Work
The intent of this solicitation is to obtain inspections,certifications,testing,maintenance,radio frequency fire monitoring,
repair services, software upgrades,parts,training and written documentation for fire alarm systems,fire sprinkler systems,
fire extinguishers and fire suppression systems,and emergency lights and exit signs on County owned and leased facilities,
vehicles, and equipment in order to protect County employees, assets, patrons, minimize the down time and keep the
equipment in top operating condition.
There are approximately 106 fire alarms where monitoring is to be completed on 24 hours a day,7 days a week for the term
of the contract.The scope includes the programming and maintenance of the radio frequency transmitting equipment,as well
as radio frequency monitoring.
A qualified bidder must be able to achieve the requirements of the Specifications or Scope of Work stated. The awarded
Contractor(s)will be required to perform the services on all existing County fire systems and abide by ALL applicable NFPA
Codes,federal,state and local laws,rules and regulations,and meet or exceed the accepted standards of the industry.
The systems covered by this scope of work include,but are not limited to:
1. Fire Alarms f =^.`t
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2
16C1
a. Fire Alarm Panel(s)and Dialer(s)
b. Alarm Initiating Devices
i. Pull Stations
ii. Ionization
iii. Photoelectric(Smoke Detector)
iv. Heat Sensors
v. Duct Sensors
c. Switches
i. Water Flow
ii. Supervisory
iii. Pressure,Low Temp,Low Air Switches,Other
d. Alarm Indicating Appliances
i. Strobes
ii. Horns
iii. Bells
iv. Speakers
v. Chimes
vi. Mini-Horns
vii. Horn/Strobe Combinations
e. System Power Supplies
f. Batteries
i. Sealed Acid Batteries
ii. Shall be dated and numbers and noted on report
g. Remote Enunciators
h. Addressable Analog Heat Detectors
i. Air Handling Systems Shutdown Controls
j. Elevator Shutdowns
k. Strobes on the outside of the building at the main entrances and/or other requested exits
1. Wireless systems and/or new technologies available that have not been described above
m. Any and all other related fire equipment or services required to provide a safe and reliable fire system
2. Fire Sprinkler(s)
a. Pumps
b. Switches
i. Flow
ii. Back flow
c. Controllers
d. Valves
e. Fire Department Connections
f. Tampers
g. Any and all related equipment or services required in providing a safe and reliable fire system
3. Fire Suppression
a. Control Panels
b. Automatic Detectors
i. Smoke
ii. Heat
iii. Other related detectors
c. Valves
d. Tanks
e. Kitchen suppression system
f. Any and all related equipment or services required in providing a safe and reliable fire system
4. Extinguishers
3
16 ' .
a. All maintenance,testing,certification,repair,purchase,and replacement of extinguishers
b. Replacements will include disposal of obsolete extinguishers by the vendor.
c. Any and all related equipment or services required in providing a safe and reliable fire system
5. Vehicle Suppression Systems
a. All maintenance,testing,certification,repair,purchase,and replacement of vehicle suppression systems or
related items
b. Replacements will include disposal of obsolete extinguishers by the vendor.
c. Any and all related equipment or services required in providing a safe and reliable fire system
6. Exit Signs and Emergency Lights
a. All maintenance,testing,certification,repair,purchase,and replacement of exit signs and emergency lights
b. Any and all related equipment or services required in providing a safe and reliable fire system or emergency
lights and exit signs
7. Parts and Equipment
a. The contractor(s)may purchase parts,at the County's request,required for any additional and/or spare parts
for any existing fire systems or related system component
8. Monitoring
a. Necessary Materials include,but are not limited to the following;
i. Key pads
ii. Horns
iii. Alarm Panels
iv. Dialers
v. Wiring
vi. Etc.
Following the maintenance and repairs,the Contractor will provide a written report/check list to the Division detailing the
results of the inspection, services completed, and making specific recommendations for future remedial action, upgrades,
etc.
Bidder(s) will be required to use the County's Work Management procedures, such as utilizing internal work request
forms or future online work request system, at no additional cost to the County or Contractor. The Contractor will be
responsible for utilizing any systems used by the County for work requests under this Agreement. The Contractor will
be required to update,complete and close work requests and attach before and after pictures,as necessary.
All bidders must provide requested certifications and licenses necessary to perform the services outlined in the bid
specifications,if applicable. These credentials must be provided prior to the award of a contract.
The awarded Contractor(s) shall use qualified technicians to complete all work in accordance with the requirements
specified in the bid.Technician credentials may be requested by the County. The technicians shall be experienced in all
facets of servicing a variety of different types of fire protection equipment and related systems.
The Contractor's personnel assigned to the County under the Contract shall comply with the list presented in the bid
documentation. Any change or substitution to the Contractor's personnel assigned to the County must be approved by
the County representative or designee prior to becoming effective.
Typically, inspections, testing, maintenance and repair services will be completed during normal business hours;
however, the County may request services during After Hours, as deemed necessary by the County Representative or
designee. Normal business hours are considered Monday through Friday 7:00 AM and 5:00 PM. After hours are
considered before 7:00 AM and after 5:00 PM on weekdays and at any time on Saturday, Sunday or County Observed
Holiday.An after-hours rate will be allowed for After Hours maintenance and repair. Radio frequency monitoring is to
be completed 24 hours a day,7 days a week for the term of the contract.
4
16q
Emergency/Natural Disaster work
The County shall be considered a"prime contract"and all necessary resources shall be directed to this contract
enabling the County to continue to function during any urgent need or natural disaster.
On a twenty-four(24) hours basis, the Contractor may be required to travel to the site immediately to meet with the
Project Manager, law enforcement, or emergency personnel to resolve an emergency. The Contractor shall respond
to a telephone or emergency call within one(1)hour.There shall be no additional charge for these responses. Post-
storm response time shall be as soon as it is safe to go out to the job site. If given direction to do
disaster/post storm work, the response must be within the timeframe as set by Project Manager on pre-
disaster/storm communication. Any exceptions will be through the approval of the Project Manager. If a
contractor's designated point of contact does not answer an emergency call, the contractor will be written up for
each missed emergency call. If the contractor does not respond to three calls, they will be deemed as non-
responsive and terminated from the contract.
Testing,Inspection,Certification and Maintenance Services
Testing,inspections,certifications and maintenance shall be performed per NFPA standards in accordance with the local
authorities having jurisdiction,as well as the current Florida Statutes, Ordinance and/or code requirements.
Contractor shall perform the testing, inspection,certification and maintenance of fire alarm systems,fire sprinkler systems,
fire pumps, fire hydrants, backflow, fire suppression systems, kitchen suppression systems, extinguishers, vehicle
suppression systems,exit signs and emergency lights in Collier County facilities and buildings.A list of these systems and
estimated device counts per location is found under Attachment D—Fire Locations. This list is given for bidding purposes
only and does not limit or obligate the County to these numbers.Contractor can expect variations in actual numbers.
Examination of the Sites
Each vendor is encouraged to visit each site to become fully acquainted with the facilities,scope of the project,service and
difficulties of providing this service or completing this project. Neither additional compensation nor relief from any
obligations will be granted because of a lack of knowledge of the site(s) or the conditions under which the work will be
accomplished.
Site visits can be scheduled by calling the Operations Center Supervisor,Facilities Management(239)252-8380.
Inspection services shall be billed at a unit price provided on the bid.The rate shall include all necessary qualified labor,
materials,equipment,tools,consumables,transportation,skills,and incidentals for the proper execution and completion
of the inspection, certification and testing services. All pricing will be firm regardless of site location,time and day of
service.
1. Fire alarm systems inspections
a. Fire Alarm Testing/Certification—Services requested include the certification,inspection and testing of fire
alarm panels and all peripherals.Contractor shall certify,inspect and test the overall system for proper operation
per specifications. Contractor shall load test and check expiration dates for all battery back-up systems. The
Contractor shall label each fire alarm panel and sub panel.
Contractor shall perform one(1)annual inspection and tests per the NFPA Standards
Inspections are to include but not limited to the following:
• Refer to NFPA-72 Table 10.4.3-Testing Frequencies
• Verify proper operation of all control panel functions (ground fault, supervisory circuit operation,
auxiliary control functions such as door release and fan shutdown). If installed,conduct same tests from
remote annunciators.
5
l6Ci
• Inspect and clean interior of control and annunciator panel and exterior of all panel cabinets. Remove
dust and dirt from all circuit boards and power supplies,amplifiers,chargers and relays.Visually inspect
all circuit boards for signs of excessive heat buildup or fatigue. Check power supply, amplifier and
annunciator output voltages.Adjust all voltage outputs to factory specifications.
• Check all control panel and annunciator indicator lights or LEDs.Replace as needed.Document results
on inspection report.
• Remove all fuses and verify proper rating. Replace as necessary.
• Verify operation of audible and visible trouble signals. Verify operation of panel trouble signals and
panel ring back feature for systems using a trouble-silencing switch that requires resetting.
• On systems equipped with zone disconnect or isolating switches, verify that each switch performs its
intended function and a trouble signal is received when a zone is disconnected.
• On systems equipped with a ground detection feature, verify that ground fault indication is given
whenever any installation conductor is grounded.
• On systems equipped with a digital alarm communicator transmitter or other means of transmitting alarm
and trouble signals off-site, actuate and appropriate initiating device or trouble circuit and verify that
the appropriate signal is received off-site.Conduct this test during each semi-annual inspection.
• On systems equipped with sealed lead acid standby batteries, the following tasks shall be performed
semi-annually. Disconnect A.C. power and check open circuit voltage. Measure standby current.
Measure battery voltage under full load(annual test only)including operating all signaling devices for
five(5)minutes with battery charger disconnect.Verify that all signaling devices operate properly under
battery power. Clean all connections. Check battery charger for proper operation. Inform the County's
authorized representative in writing if batteries fail the test.Batteries that fail the test or exceed four(4)
years from the date of manufacturer's stamp/imprint must be replaced. As these batteries are replaced,
they must be marked with the date of replacement. Replacement batteries shall be of same size and
rating and shall not be older than three months.
• Verify that all signaling devices (horns, speakers, bells and visual/strobe units) are operating properly
by touring all corridors, classrooms, assembly areas and offices semi-annually. Record test results of
each individual device on test report with exact location information. Document any devices which fail
to operate properly with exact location information.Clean and adjust as necessary.
• Operate all manual pull stations and break glass stations per manufacturer's instructions during each
semi-annual inspection. Verify proper alarm response at the control panel and annunciator panel.
Document each device tested with exact location information. Replace break glass and break rods as
necessary.
• Test all heat detectors using a manufacturer approved heat-testing device. Preferred heat testing device
would be comprised of a shielded heat lamp where a controlled and measurable amount of heat would
be used so as not to damage the non-restorable fixed temperature elements. All test results for each
individual device would be recorded on the test report with exact location information.
• Function test all duct smoke detectors to ensure that the detector will sample the air stream. This test
shall be made in accordance with the manufacturer's specifications (for example, for devices using
sampling tubes,it is acceptable to measure the pressure drop of the airflow).Duct detector housings and
sampling tubes shall be cleaned annually. Document all test results of each individual device on the
inspection report with exact location information.
• Function test all smoke detectors with manufacturer's approved methods. Preferred method is canned,
dry, aerosol smoke which creates no residue or fallout. Other methods such as smoke generators, "red
canned smoke",test probes and or magnets would need to be approved by manufacturer in order to be
used in testing of smoke detectors. It should be noted, however, that different types of detectors do
require different testing methods and only these methods are to be used. Document all test results of
each and every device with exact location information on the test report.
• Half(50%) of the smoke detectors shall also be removed from their bases for cleaning and sensitivity
testing(on non-addressable systems).The remaining half(50%)shall be included in a subsequent year's
inspection to ensure that all detectors are cleaned and sensitivity tested every two years. Removal of a
detector from the circuit shall cause a trouble signal at the panel. This condition shall be verified for
each individual device and indicated on inspection report. Cleaning of the detectors shall be done only
after consulting manufacturer's instructions. Use only manufacturer approved cleaning methods so as
6
1605.
not to damage or alter the integrity of the smoke detector. Such instructions may detail methods
involving the disassembly of the detector to properly access the detection chamber for proper cleaning,
ultrasonic washing of the detector, blowing the detector clean with compressed air and/or vacuuming
the detector. Cleaning methods vary depending on the type and manufacture of the detector and the
Contractor shall abide by those prescribed methods. In such cases where the fire alarm system is an
"intelligent" system (addressable), cleaning may only be required on an as-needed basis, wherein the
Contractor would be required to operate the control panel to gain access to information regarding
cleanliness of the detectors.
• All smoke detectors that have been subject to cleaning shall be tested using a method recommended by
the manufacturer of the detector and with UL approved sensitivity testing equipment. Equipment may
include either a calibrated test method or a manufacturer's calibrated sensitivity test instrument. Each
detector's test results shall be documented on an inspection report showing either the detectors serial
number, exact location or both;nominal sensitivity setting and maximum range, actual test results and
whether the detector passed. Canned smoke or any other sensitivity testing device that does not use a
measured and controlled amount of smoke is not an acceptable means for testing the sensitivity of smoke
as there is no way to measure how sensitive they are by using this method. In such cases where the fire
alarm system is an "intelligent" system, sensitivity testing may be performed directly from the control
panel, wherein the Contractor would be required to operate the control panel to gain access to
information regarding sensitivity of the detectors, and have the ability to print a sensitivity report from
the information on the control panel. (Detectors listed as field adjustable may be adjusted within the
listed and marked sensitivity range, cleaned and recalibrated or replaced, if approved by the County
representative. Replacement of detectors will be the Contractor's responsibility).
2. Fire Sprinkler systems,fire pumps,fire hydrants and backflow inspections
a. Fire sprinkler systems inspections-Contractor shall perform three(3)quarterly and one(1)annual inspections
and tests per the edition of the applicable NFPA Standards,as required by the current edition of the Florida Fire
Prevention Code
Inspections are to include but not limited to the following:
• Sealing and/or locking of sectional valves in their proper position.
• Insure each valve is open and sealed and is fully serviceable and accessible.Operate valves. Oil and grease
valve stems as necessary.
• Check roadway supply boxes.
• Check outside valve pits.
• Check gauges for proper condition and operation.
• Perform water flow test.
• Check for alterations to the basic system design which may impair sprinkler coverage.
• Check for changes in building use or occupancy.
• Check sprinlder heads for proper temperature rating,condition,age,and any mechanical damage.
• Check for exposure from other buildings.
• Check extra sprinlders and head wrench.
• Check piping for improper use,damage,internal and external condition.
• Check condition of hangers and proper placement.
• Check water flow alarm equipment internal and external condition and test ring.
b. Fire pumps—Contractor shall perform eight(8)monthly,three(3)quarterly and one(1)annual inspections per
the NFPA Standards.
Inspections are to include but not limited to the following:
• Check pump room general condition.
• Check pump usage.
• Check pump for proper cooling.
• Check pressure switch settings and operation.
16 01
• Check bearing(grease)strutting box,suction pipe.
• Check Fire Department connection for condition and operation.
• Perform annual fire pump flow test once per year.
c. Fire hydrants—Contractor shall perform one(1)annual inspection per the NFPA Standards.
Inspections are to include but not limited to the following:
• Check clearance — no obstructions preventing easy coupling of hoses or turning of spanners. Minor
corrections such as pruning and minor digging shall be performed.
• Check,lubricate and replace,as needed,caps and chains
• Open and close valves and test for leakages.Leaky packings on older hydrants should be tightened.Valves
that are difficult to operate,have bent stems or don't open and close fully should be reported.
• Check and touch up paint
• Verify the appropriate color code
• Check blue reflector visibility and report if damaged or missing
• The gate pot for the street shutoff valve should be accessible and readily discernible from water main zone
valves.All hydrant gate pots should be painted white in order to be easily spotted under water if a hydrant
gets knocked off.Any gate pots which cannot be located should be reported.
• Curb paint involves two issues. One is a "red zone" painted on the curb where appropriate. The other
indicates the distance from the curb to the street valve which is painted in contrasting roman numerals.
Missing red zones or numerals should be reported.
• Markings are indicators on the hydrant bodies of special conditions such as a hydrant on a regulator zone
or a dead-end main.Markings shown on the checklist that do not appear on the hydrant should be reported.
d. Backflow preventer system inspections—Contractor shall perform one(1)annual inspection per the NFPA
Standards.
Inspections are to include but not limited to the following:
• Full forward flow test
• Full backflow test
• Testing of an irrigation backflow
• Testing of a backflow assembly
• Testing of a backflow assembly on a recycled water service
3. Fire Suppression and kitchen suppression -Contractor shall perform two(2)semi-annual inspection per the
NFPA Standards.
The following check list must be performed on all kitchen/fire suppression systems:
• The Hood System is within NFPA Standards.
• Identify potentially detrimental site conditions that could compromise the performance of mechanical
and/or electronic components of the system.
• Test remote pulls for condition and operation.
• Perform an automatic trip test of the system and verify interface functionality with Main Fire Alarm System.
• Test manual release of the system.
• Verify mechanical operation of the system.
• Verify the gas shutoff function for all appliances under the Hood System.
• Verify the electrical shutoff function for all appliances under the Hood System. Including Shunt Trip
Breakers are functioning correctly.
• Replace Fusible Links.
• Check System Components for Cleanliness.
• Restore System to normal operation
• Reset Hood System and Fire Alarm System.
• Install New Tamper Seals.
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• Inspect suppression agent Cylinder.
• Verify the cylinder/cartridge pressure,agent weight and condition.
• Check that the last Hydro-test date is within code requirements.
• Inspect and verify piping/bracing to manufacture's specifications.
• Inspect all nozzles and verify that they are properly aimed, free of blockage and have proper"blow-off'
caps in place.
• Verify the"Owner's Manual"is available on site.
• Verify that a proper portable fire extinguisher is available in an easily seen,accessible location. Inspect for
any improvements needed and or changes within the Hazard area to coverage,reliability,performance that
should be made to the fire suppression system.
• Tag devices in a location easily seen by Health and Safety Inspectors and perform required record keeping.
• Verify inspections have been performed on the hood system. Inspections shall be completed every six(6)
months.
• Refer to NFPA 25 for all applicable requirements
4. Fire Extinguishers inspections
Annual inspection to include but not limited to
• Check shell condition,the content weight,the pressure reading and a thorough cleaning
• Extinguishers are to be removed from placement location and returned after servicing.If an extinguisher is
removed from the facility,a"loaner"extinguisher of the same rating and size shall be placed at the location
until the original extinguisher is returned.
• Tag accordingly
• An extinguisher that has been used, must be disassembled, repaired(if necessary), refilled, reassembled,
cleaned thoroughly and retagged.
• Remove and dispose of old fire extinguishers at all sites at no charge in accordance with all NFPA,EPA,
DEP and state rules, regulations and laws. The Contractor shall also install new extinguishers at no cost.
All new extinguishers will be furnished by the Contractor as needed.
• Test and maintenance will be performed as specified by the National Fire Protection Association(NFPA)
10 Standard for Portable Fire Extinguishers, OSHA Standard 1910.157, manufacturers' maintenance
guidelines,and any other applicable standards.
Six(6)year maintenance procedures:
• Extinguisher is emptied.
• Internal examination.
• Reassemble and recharge,replace safety pin and tag
• Six year"tear-down"inspection.
5. Vehicle Suppression systems inspections-Contractor shall perform two(2)semi-annual inspection per the NFPA
Standards. Approximately, 85%of the equipment is Amerex. The rest of the systems are Jo-Mar and Fogmaker.
The Inspections shall be performed at a County facility.
Inspections/maintenance are to include but not limited to the following:
• Check that the hazards have not changed.Look for changes in vehicle operation or cleaning procedures that
may have increased the hazard.Compare with the original vehicle hazard analysis.
• Examine all thermostats, agent cylinders, valves, piping/hose assemblies, nozzles, alarms, and auxiliary
equipment.
• Verify that the discharge network hoses are not obstructed.
• Additional requirements for the semi-annual inspection/maintenance can be found in the Amerex semi-
annual maintenance instructions-http://all-saf.com/Amerex_Maintenance.html
6. Exit Signs and Emergency Lights Inspections and testing
Testing of required emergency lighting systems shall be conducted as follows:
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Monthly inspection: Functional testing shall be conducted monthly with a minimum of 3 weeks and a maximum
of 5 weeks between tests,for not less than 30 seconds.Monthly"push-button"test should be conducted,typically
by pressing the"test"button on the unit,and holding it for 30 seconds.If the device does not light,or the lamps are
dim, or if it fails to light at full brilliance for 30 seconds, the unit should be serviced, repaired, or replaced. The
replacement of light batteries shall be included in the monthly inspection at no additional charge.
Annual Test: Functional testing shall be conducted annually for a minimum of one (1) hour if the emergency
lighting system is battery powered. The annual test requires that the power actually be interrupted to the emergency
lighting unit,by unplugging it,throwing a circuit breaker,or other safe means,so no line power reaches it.The unit
must provide light of normal brilliance for one and a half hours,or it should be serviced or replaced.
Reports - Contractor shall submit completed copies of the required NFPA reports/documentation for annual
certification,inspection and testing of systems as follows:
• One electronic copy given/emailed to the Facilities Management Division representative or designee
• One electronic copy to the Authority Having Jurisdiction
Reports/documentation shall include, but not be limited to, the following information: building and room location
of the system/item,product type,date of inspection/service,condition,performance/failure and any other work such
as sensitivity tests or adjustments performed for each piece of equipment and device tested. Contractor shall also list
any recommendations of repairs,service or replacement of the system/item on the report along with an estimate for
repair/service cost to bring the system back into compliance.
All completed inspection reports and deficiency reports shall be submitted within five (5) business days of each
inspection. The County will not accept any omissions. All devices must be certified, inspected and functionally
tested.
Contractor will field verify all information and report all deviations.
The Contractor shall immediately notify the County representative or designee upon discovery of any new or
problematic issues. The Contractor shall not proceed with repairs without written authorization by the County
authorized representative.
Monthly Monitoring Reports/Records
A written "Monthly Report" shall be delivered to the Project Manager or designee no later than the seventh (7th)
calendar day of each calendar month. The report shall contain copies of all records and incidents of alarms or
troubles,but not limited to inspection and testing results,all maintenance items performed,and any additional work
performed under the contract. The report shall be neat, legible and in a typed format. Failure to do so will result in
a deduction,as described below in the Contract Deductions section.
Repair Services
This section includes,but not limited to,routine repair services,after hours repair services,emergency after-hours repair
services, and replacement services for fire alarms, fire sprinklers, fire suppression,extinguishers, and any other related
mechanical equipment and/or related work associated with fire systems,such as,exit signs,batteries,and lights.
• Repair projects: Once a purchase order is issued,the County representative or designee would expect that the
work commence within two (2) business days, unless otherwise directed by the County representative or
designee.
• Routine Repair Work:The County will issue a written work request for repair work.The County representative
or designee would expect that the on-call service for routine repair commence within one(1)business day from
the authorization notification,unless otherwise directed by the County representative or designee.Urgent repair
work shall commence within two(2)hours from the initial work request.
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• After Hours Services: The County representative or designee will identify the needed maintenance and repair
and request that work be completed as soon as reasonably practicable. The County representative or designee
may direct the Contractor to commence work through a written communication.
• Repair Expectations: Collier County considers all fire system issues to be emergencies. The Contractor shall
be available on a twenty-four(24)hour basis,three hundred sixty-five(365)days per year for such emergency
work. The Contractor shall provide the County with an on-call telephone number for emergency service. The
Contractor shall employ an adequate staff of approved technicians to provide service, considering vacation and
other leaves. For on-call repairs, the Contractor shall be on-site and begin repairs within two (2) hours of the
initial call being placed for sites located in Collier County area and four(4)hours for rural sites(Immokalee,
Marco Island,Everglades City etc.).
In the event when the Contractor does not fulfill these response requirements, the County reserves the right to request
quotes or bids from other vendors following the Board's Procurement Ordinance.
Contractor's Responsibilities
1. Contractor(s) shall furnish all necessary qualified labor, materials, equipment, tools, parts, consumables,
transportation,skills,and incidentals required for the maintenance services,radio frequency fire monitoring, repair,
and miscellaneous services for the County's fire protection systems.
2. Response time:
Urgent response:For maintenance and repairs needed for the health,safety and well-being of the County staff and/or
public,the urgent response shall be provided in no more than two(2)hours from the time of the initial contact.
Non-urgent response: a response(at a minimum a telephone call)within twenty-four(24)hours is acceptable. For
non-urgent repairs,the Contractor must be on-site and repairs begun within two(2)days of the purchase order being
issued and/or work authorization for all areas unless the County Representative and/or designee,approves a different
amount of time for response.
3. On-Call Schedule:The awarded Contractor(s)will provide an on-call schedule twenty-four(24)hours a day,seven
(7)days per week.Successful bidder(s)shall provide the County with an on-call telephone number(s)for both routine
and after-hours service.
4. Scheduling: Testing, inspection and certification services and repairs will be conducted during normal working
hours, Monday through Friday, 7:00 am until 5:00 pm unless otherwise authorized by a County representative. To
arrange for an appointment to perform service at a County facility,the Contractor may contact the County designee
a minimum of 24 hours in advance of the work.
5. When required,the Contractor must use a qualified engineer or company representative(with all related licenses and
certifications being current and in full force and effect)with the experience and ability to obtain all permits required
for all repairs,when necessary and applicable.
There is a multitude and variety of different systems currently in place. Attachment D is located at
http://bid.colliergov.net/bid/and downloadable as a separate file so that interested bidders understand the County's
current equipment and locations. This list is provided for bidding and evaluation purposes only. It is a constantly
changing list as buildings are added/removed,and equipment is replaced.
6. The awarded Contractor(s)shall use qualified technicians to complete all work in accordance with the requirements
specified in the bid. Technician credentials may be requested by the County. The technicians shall be experienced
in all facets of servicing a variety of different types of fire protection equipment and related systems.The Contractor's
service technicians shall hold at least certification in engineering technologies(NICET)Alarm and/or Sprinkler and
a current Fire Alarm Systems Agent certification(FASA)and documentation shall be submitted upon request.
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7. Replacement/Repair Parts: When requested,all replacement/repair parts must be as specified in the work request.
If the work request is not specific and/or the Collier County Vertical Standards do not specify,then the parts must
be approved by the County Representative or designee. The Contractor(s) will be required to provide proof of the
materials/supplies supplied by providing invoices and/or photographs at the time of invoice submission.
The Contractor shall be required to expressly warrant that all replacements are new and free from defects,warranted
for their merchantability and meet the performance specifications of the original equipment. In the event a portion,
or all an order, is found to be defective when delivered and/or installed,the Contractor shall immediately replace
the equipment at no cost to the County.
8. Additions and Deletions of Equipment: The County retains the right to add or to delete any equipment and/or
locations from service provided under this Contract as described herein, increase or decrease inspection frequencies,
upon written notification by the County designee to the Contractor,without further Board approval.
a. The County shall attempt to provide advanced notice to the Contractor of all additional and/or new equipment;
however,should Contractor personnel receive a maintenance or repair call and records show that the individual
piece of equipment is not inventoried or covered by this Contract,the Contractor personnel will perform repairs
as if equipment was covered by this Contract and shall notify the County designee.
b. The County will provide notice of additional equipment in writing to the Contractor, whenever possible. The
Contractor may then charge for that piece of equipment,as described below,respectively,effective the date the
Contractor was called for service on that piece of equipment in accordance with the Board approved contract
rates.
c. If removing equipment from coverage,the County Representative or designee shall provide written or electronic
notice to the Contractor.Equipment removed shall not be billed for the month of removal.Any prepaid coverage
fees will be refunded at a pro-rata amount to the County in the form of a credit on the subsequent billing.
9. Records and Documentation: The Contractor(s) is responsible to maintain and update records for each type of
equipment serviced.The documentation will include,and not be limited to,records of all service calls,maintenance
and testing performed, and any system modifications, if applicable. The Contractor(s)will not charge for any call
back work. All reports shall be sent to the County Representative, or their designee, noting date, type, quantity,
location, and disposal information. Anytime the inventoried equipment changes through additions, deletions,
relocation or transfer, the Contractor will modify its records to indicate such action and maintain an accurate
equipment inventory. All changes to the inventory shall be communicated in writing to the County Representative
or designee.The County has the ability to update the minimum inventory requirements as needed,with notice to the
contractor.
• When submitting a"unit price"invoice,the Contractor shall provide:
✓ A summary spreadsheet listing the equipment type, equipment location, date of testing, inspection and
certification performed, unit price and total amount due.
✓ The invoice may be billed on a monthly,quarterly and annual basis for the services that have been performed.
✓ Testing, inspection, certification and maintenance services shall be billed at a unit price based on the rate
identified in the contractor's bid.
✓ The limit of$50,000 per individual project does not apply for the"unit price"billing.
✓ Attestation signed by the Contractor that the work is completed in conformance with the requirements of the
solicitation.
• When submitting a "time and material" invoice for projects and repairs up to $50,000, the Contractor shall
provide:
✓ A Purchase order number,work request number,date,location and description of the work performed.
✓ An itemized breakdown of labor time spent by the Contractor's employees (number of hours times hourly
rate),and supplies,parts,and equipment used(cost plus percentage mark-up).
✓ The itemized breakdown will reflect rates provided in the bid schedule.
✓ The number of hours worked and billing rate by position(company(or subcontractor)timekeeping or payroll
records will not be required).Hourly time will be paid only for actual time at the worksite.
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✓ Backup documentation and receipts/invoices for any supply,material,parts,equipment rental,subcontractor
charges and other documentation for the project.
✓ Ancillary charges may be transferred to the County in the actual amount; however, mark-ups will not be
allowed. Mark-ups will not be allowed on sales tax,consumer fees or taxes,use and other similar taxes,or
fees associated with any work under this Agreement.
✓ Freight and shipping charges will not be allowed and should be included in the bid pricing.
✓ Travel hours,travel costs,and/or mileage for travel will not be allowed and should be incorporated into the
bid pricing.
✓ Administrative hours for quoting, invoicing, providing back-up and supporting documentation will not be
allowed and should be incorporated into the bid pricing.
✓ If applicable, a fifteen(15%)percent mark-up for subcontractor's labor, subcontractor's supplies/materials
and subcontractor's equipment will be allowed.
• At a minimum,the required information will include:
✓ Location
✓ Type of equipment
✓ Description
✓ Serial Number
✓ Model number
✓ Manufacturer
✓ Any existing warranties on equipment,if applicable
✓ Report on condition of equipment and related parts;to also include age of equipment and related part (if
known/discernible),recommendation for repair or replacement(as needed)with estimate of cost for repair
or replacement and identification of required equipment and parts to do so.
✓ Dialer passcodes
The inventory list including the required documentation is required to be provided to the County by the vendor each
month, including all changes for the prior month. All dialer passcodes must be provided at the time of installation
and/or upon change,no exceptions.
The contractor is responsible to maintain and update records for each type of equipment record and work completed.
The documentation will include, and not be limited to, records of all fire protection, alarms and calls, repairs,
installation,inspections,and work orders,if applicable.The Contractor will maintain a service log at the site of each
piece of equipment maintained.The contractor will not charge for any call back work. All recovery reports shall be
sent to the County contract manager,or their designee,noting date,type,quantity,location,and disposal information.
Records are required to be maintained in compliance with Sunshine Law. It is the contractor's responsibility to
understand and ensure proper retention of records.These records will be available to the County upon request within
a reasonable time period(not to exceed three weeks for requests).
No,additional charges will be allowed for maintaining the records and documentation required in this section
including but not limited to maintaining the equipment inventory list,reports,etc.
10. Inspections: The County and the Contractor(s) may conduct an inspection of the completed services provided in
response to any resulting purchase order.Any deficiencies noted during an inspection shall be corrected before final
acceptance. Such deficiencies will be corrected within 24 hours after receipt of notification, at the Contractor's
expense, or the County may follow the provisions in Performance Measures and Contract Deductions Section.
Deductions may be imposed at the time of initial notification for lack of performance.
If the Contractor(s)fails to correct the defects within this time frame,the County shall be entitled to have the work
remedied, charge a deduction / fine (see Section Performance Measures and Contract Deductions), and the
Contractor(s)shall be fully liable for all costs and expenses reasonably incurred by the County.
11. Performance Measures and Contract Deductions: The Contractor(s) shall maintain compliance with the
following performance measures:
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✓ The Contractor will provide 100%of all required reports and records within the time frame specified to the
County,or their designee.
✓ The Contractor will advise the County, in writing, of any extenuating circumstances that will prohibit the
Contractor from meeting the above-outlined performance measures.
✓ The Contractor(s) will furnish all necessary labor, tools, equipment and services to perform contracted
services specified in the contract.The Division Management and/or County Representative shall be the final
authority on any issues that may arise as to the quality and acceptability of any work performed under this
Contract.
✓ If any tasks are omitted or not performed satisfactorily,fully,and completely and with the frequency
designated by the Contract,the entire affected area as defined solely by the County Representative or
designee shall be found to be a non-performance area and a deduction shall be levied.
Final Acceptance by County: The County shall consider the work complete when the Contractor has completed in
its entirety all of the work and the County has accepted all of the work and notified the Contractor in writing that the
work is complete. Once the County has approved and accepted the work, Contractor shall be entitled to payment in
accordance with the Contract requirements.
Recovery of Damages Suffered by Third Parties: Contractor shall be liable to the County to the extent the County
incurs damages from a third party as a result of Contractor's failure to fulfill all of its obligations under the Contract.
The recovery of any delay related damages under this Contract through the liquidated damages does not preclude the
County from recovering from Contractor any other non-delay related damages that may be owed to it arising out of
or relating to this Contract.
The County shall retain ten percent(10%)of the gross amount of each monthly payment request or ten percent(10%)
of the portion thereof approved by the Project Manager for payment, whichever is less. The Project Manager shall
have the discretion to establish, in writing,a schedule to periodically reduce the percentage of cumulative retainage
held throughout the course of the Project schedule.
Payments withheld: The Project Manager or designee may decline to approve any invoice submission, or portions
thereof,because of subsequently discovered evidence or subsequent inspections that reveal non-compliance with the
Contract documentation. The Project Manager or designee may nullify the whole or any part of any approval for
payment previously issued and the County may withhold any payments otherwise due to the Contractor under this
Agreement or any other agreement between County and Contractor,to such extent as may be necessary in the County's
opinion to protect it from loss because of: (a)defective work not remedied;(b)third party claims filed or reasonable
evidence indicating probable filing of such claims; (c) failure of Contractor to make payment properly to
subcontractors or for labor, materials or equipment; (d) reasonable doubt that the work can be completed for the
unpaid balance of the invoice amount; (e) reasonable indication that the work will not be completed within the
required time; (f) unsatisfactory prosecution of the work by the Contractor; or(g)any other material breach of the
Contract by Contractor.
If any conditions described above are not remedied or removed,the County may, after three(3)days written notice,
rectify the same at Contractor's expense. Provided however, in the event of an emergency,the County shall not be
required to provide Contractor any written notice prior to rectifying the situation at Contractor's expense.The County
also may offset against any sums due to the Contractor the amount of any liquidated or non-liquidated obligations of
Contractor to County,whether relating to or arising out of this Agreement or any other agreement between Contractor
and County.
In instances where the successful Contractor may owe debts (including, but not limited to taxes or other fees) to
Collier County and the Contractor has not satisfied nor made arrangement to satisfy these debts,the County reserves
the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for
services performed or for materials delivered in association with a contract.
The Contractor shall maintain, in a safe place at the Project site, one record copy of the Contract Documents,
including, but not limited to, all drawings, specifications, addenda, amendments, Change Orders, Work Directive
Changes and Field Orders,as well as all written interpretations and clarifications issued by the Design Professional,
14
16 01
in good order and annotated to show all changes made during construction. The annotated drawings shall be
continuously updated by the Contractor throughout the prosecution of the Work to accurately reflect all field changes
that are made to adapt the Work to field conditions,changes resulting from Change Orders,Work Directive Changes
and Field Orders, and all concealed and buried installations of piping, conduit and utility services. All buried and
concealed items,both inside and outside the Project site, shall be accurately located on the annotated drawings as to
depth and in relationship to not less than two (2) permanent features (e.g. Interior or exterior wall faces). The
annotated drawings shall be clean and all changes, corrections and dimensions shall be given in a neat and legible
manner in a contrasting color.The"As-Built"record documents,together with all approved samples and a counterpart
of all approved shop drawings shall be available to the Project Manager or Design Professional for reference. Upon
completion of the Work and as a condition precedent to Contractor's entitlement to final payment,these "As-Built"
record documents,samples and shop drawings shall be delivered to Project Manager by Contractor for County.
It is the County's intent to have all tasks performed satisfactorily and completed in accordance with the specifications
and frequencies set forth under the contract. It is important that the Contractor perform all tasks as prescribed. If any
tasks are omitted or not performed satisfactorily and completely and with the frequency designated by the contract,
the entire affected area as defined solely by the Project Manager or designee shall be found to be a non-performance
area and a deduction shall be levied. Reference Performance Measures Section for deductions.
Should the Contractor wish to appeal these charges,they may do so in writing to the Facilities Manager or designee.
The appeal should state dates, times and other associated facts, along with a clear description of their argument or
disagreement with the fine. The argument should also reference this bid document and / or other supporting
documentation. Should the fine appeal be rejected by the Facilities Manager,the next and final appeal may then be
made to the Director of Facilities Management. Each of these appeals should be made within one (1) day of the
incident(for the appeal to the Facilities Manager).
12. Equipment Inventory: The Contractor(s) shall, under no circumstances, remove any equipment containing a
County asset sticker. The Contractor(s) shall request that, when replacing equipment,the asset sticker be removed
by an appropriate County staff member authorized to adjust equipment inventory records.
13. Facility Safety and Security: The Contractor(s) employees are to comply with all legal and safety requirements,
including, and without limitation, the requirements of the Occupational Safety and Health Act (OSHA) and the
National Institute for Occupational safety and Health(NIOSH).Any practice deemed hazardous by qualified County
staff will be immediately halted upon verbal or written notification to the Contractor by the Project Manager or
designee.
Work must be performed in accordance with industry standards and guidelines. The Contractor(s)will comply with
all applicable federal, state and local laws, ordinances, rules and regulations pertaining to the performance of the
services requested herein.Any fines levied due to inadequacies,or failure to comply with any requirements,will be
the sole responsibility of the Contractor(s). Any employee or representative of the Contractor(s) found not in
conformance with any laws,statutes,rules or regulations will not be allowed on job sites.Violations by a Contractor
may constitute cause for immediate termination of the Agreement.The Contractor(s)shall replace or repair any loss
at their cost. The County may withhold payment or make such deductions as it may deem necessary to insure
reimbursement for loss or damage to property or persons through negligence of the Contractor and its employees.
The Contractor(s)must comply with Federal and State right-to-know laws if hazardous materials are used.Material
Safety Data Sheets (MSDS) will be made available and provided to the County per the County Representative's
direction.The Contractor is required to immediately report to the County Representative or designee any spillage or
dumping of hazardous material on County property. The Contractor shall bear all costs associated with the cleanup
of any such incidents.
All Contractor personnel will have on their shirts the Contractor's business name and County issued photo
identification available at all times. Site access will be limited to required company vehicles and delivery vehicles
only.Any parking at any of the County buildings or facilities is to be coordinated,in advance of starting a purchase
order, with the County designee. Contractor parking shall not interfere with County personnel or general public
parking or pedestrian traffic. Violator's will be towed at owner's expense.
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1601
Proper behavior and language by all Contractor employees will be enforced at all times while working on County
property. Contractor employees shall be prohibited from disturbing items in County offices, and from smoking in
any County facility.
The successful Contractor(s)will be asked to work in the Collier County Sheriff Office Correctional Facilities and
other areas considered"high security",which require thorough background checks of personnel and tools taken into
such Facilities.
Fingerprinting and Background Checks: The vendor is required to comply with County Ordinance 2004-52,as
amended.
14. Exclusion of County Permits in Bid Prices: To ensure compliance with Section 218.80,F.S.,otherwise known as
"The Public Bid Disclosure Act", Collier County will pay the Contractor for all Collier County permits and fees
applicable to the Project, including license fees, permit fees, impact fees or inspection fees applicable to this Work
through an internal budget transfer(s). Hence, bidders shall not include these permit/fee amounts in their bid offer.
However,the Successful Bidder shall retain the responsibility to initiate and complete all necessary and appropriate
actions to obtain the required permits other than payment for the items identified in this section.The County will not
be obligated to pay for any permits obtained by Subcontractors. The Successful Bidder shall be responsible for
procuring and paying for all necessary permits not issued by Collier County pursuant to the prosecution of the work.
The Contractor may include such permit fees as a line item on their invoice.
15. Warranty: All new equipment/ parts warranty work shall be provided by the original warranty supplier. All
warranty responsibility for parts or equipment previously purchased, but still under warranty will continue to be
provided by the original warranty supplier until expiration of the warranty period.Upon expiration of the warranty
period,responsibility for maintenance shall automatically transfer to the contractor,unless otherwise directed by the
County Representative or designee.
All trouble calls shall be initially reported to the Contractor. If the trouble call involves a warranty item, the
Contractor shall notify the County Representative or designee,who will then have the responsibility of placing and
tracking the warranty trouble call with the warranty supplier. Maintenance of the warranty inventory list and the
notification of a warranty trouble call to the County Representative or designee shall be provided by the Contractor
at no additional cost to the County.
Parts and fixtures shall be new and warranted for a minimum of one (1) year or the maximum allowed by the
manufacturer,whichever is greater.All labor for repairs shall have a minimum of ninety(90)day warranty.All call
backs will be free of charge.No labor will be billed or allowable in the event defective parts were used. An extended
warranty may be purchased through the Contractor from the manufacturer without any markup being charged to the
County.
Contractor shall obtain and assign to the County all express warranties given to Contractor or any subcontractors by
any subcontractor or material men supplying materials, equipment or fixtures to be incorporated into the Project.
Contractor warrants to the County that any materials and equipment furnished under the Contract shall be new unless
otherwise specified, and that all Work shall be of good quality, free from all defects and in conformance with the
Contract. Contractor further warrants to the County that all materials and equipment furnished under the Contract
shall be applied, installed,connected, erected, used,cleaned and conditioned in accordance with the instructions of
the applicable manufacturers, fabricators,suppliers or processors except as otherwise provided for in the Contract.
If, within one(1)year after Substantial Completion,any Work is found to be defective or not in conformance with
the Contract, Contractor shall correct it promptly after receipt of written notice from the County. Contractor shall
also be responsible for and pay for replacement or repair of adjacent materials or Work which may be damaged as a
result of such replacement or repair. Further, in the event of an emergency,the County may commence to correct
any defective Work,without prior notice to Contractor,at Contractor's expense.These warranties are in addition to
those implied warranties to which the County is entitled as a matter of law.
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Exhibit B
Fee Schedule
following this page (pages 1 through 1 )
Page 16 of 17
Fixed Term Service Agreement#2017-002(Ver.1)
16 01
ITB 17-7217
EXHIBIT B-FEE SCHEDULE
Category 1: Inspections/Maintenance
Description Unit Price
Panel Inspection $ 70.00
Initiating Device Inspection $ 9.00
Indicating Appliance Inspection $ 1.25
Fire sprinkler system inspection $ 350.00
Fire pump performance and flow test $ 1,400.00
Backflow inspection(Annual Only) $ 60.00
Fire hydrant inspection(Annual Only) $ 50.00
Inspection, Extinguisher(Annual) $ 3.50
Inspection Vehicle System $ 278.24
Inspection,Wheel Unit $ 32.50
Suppression System-Panel Inspection $ 200.00
Inergen Tanks Inspection $ 180.00
Clean Agent tanks Inspections $ 180.00
Devices Inspection $ 3.00
Kitchen system Inspection $ 90.00
Emergency Lights $ 25.00
Exit Signs $ 25.00
Fire Alarm Systems Inspections $ 70.00
Fire Suppression Systems Inspections $ 260.00
Hydrotest $ 12.00
6 year maintenance(SY) $ 10.00
6 year maintenance Ind System $ 10.00
Vehicles $ 3.50
Category 2: Technician Services-Labor Hours
Afterhours including
overtime,weekends.
Description Unit Price and holidays
Service technician(per hour) $ 75.00 $ 112.50
Helper/Apprentice(per hour) $ 50.00 $ 75.00
General Laborer(per hour) $ 50.00 $ 75.00
Other Position: $ - $
Other Position: $ - $
Percentage of Mark-Up for Actual Cost of Materials Not to Exceed 15%
Page 1
1601
Other Exhibit/Attachment
Description:
❑ following this page (pages through )
0 this exhibit is not applicable
Page 17 of 17
Fixed Term Service Agreement#2017-002(Ver.l)
16C1 4
�'...-.011 a DATE(MM/DD/YYYY)
AtC0120 CERTIFICATE OF LIABILITY INSURANCE 10/04/2017
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED v
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. i
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
m
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on _
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). u
'a
PRODUCER CONTACT NAME:
Aon Risk Services Northeast, Inc. PHONE FAXG
c/o Aon Client Services (A/C.No.Eat): (866) 283-7122 om.Na,); (800) 363-0105 a
4 overlook Point E-MAIL o
=
Lincolnshire IL 60069 USA ADDRESS:
INSURER(S)AFFORDING COVERAGE NAIC a
INSURED INSURER A: The Travelers Indemnity Co of CT 25682
Cintas Corporation and its Subsidiaries INSURER B: Travelers Property Cas Co of America 25674
6800 Cintas Blvd
Po Box 625737 INSURER C: Westchester Fire Insurance Company 10030
Cincinnati OH 45262 USA INSURER D:
INSURER E:
INSURER F: •
COVERAGES CERTIFICATE NUMBER: 570068855913 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested
INSR ADDL SUER POLICY EFF POLICY EXP LIMITS
LTR TYPE OF INSURANCE INSO WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY)
A X COMMERCIAL GENERALLIABIILITY V HC2EGLSA472M4731TCT17 07/01/2017 07/01/2018 EACH OCCURRENCE $2,000,000
DAMAGE TO
CLAIMS-MADE I X 111 I OCCUR PREM SES Ea occurrence) __ $1,000,000,X Contractual Liability MED EXP(Any one person) $5,000
PERSONAL&ADV INJURY $1,000,000
GENII_AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $2,000,000 ro
POLICY ECT I X I LOC PRODUCTS-COMP/OPAGG $1,000,000 0
1111 O
OTHER:
A AUTOMOBILE LIABILITY HC2E-CAP-472M4651-TCT-17 07/01/2017 07/01/2018 COMBINED SINGLE LIMIT $5,000,000
(Ea accident)
AOS
X ANY AUTO BODILY INJURY(Per person) o
1
OWNED AUTOS —SCHEDULED BODILY INJURY(Per accident) a,
ONLY AUTOS
PROPERTY DAMAGE m
HIRED AUTOS NON-OWNED (Per accident) u
ONLY _AUTOS ONLY E
X Comp/Coll$0 dad. a
U
C X UMBRELLALIAB • X OCCUR G22035277012 07/01/2017 07/01/2018 EACH OCCURRENCE $5,000,000
SIR applies per policy terms & conditions AGGREGATE $5,000,000
EXCESS LIAR CLAIMS-MADE .
DED X RETENTION ,
B WORKERS COMPENSATION AND HC2JUB472M470617 07/01/2017 07/01/2018X I STATUTE I (ETH-
EMPLOYERS'LIABILITY Y/N WC-AOS
ANY PROPRIETOR/PARTNER/EXECUTIVE I E.L.EACH ACCIDENT $1,000,000
OFFICER/MEMBER EXCLUDED? N N/A
(Mandatory in NH) - E.L.DISEASE-EA EMPLOYEE $1,000,000
Dy s,describe under
DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may he attached if more space is required)
Cintas Fire Protection d/b/a Building Systems Evaluations Inc. d/b/a Fire Sprinkler Systems Co., Inc. is included as a Named
Insured. RE: For Any and All Work Performed in Collier County. Collier County Board of County Commissioners is included as
Additional Insured on the General Liability policy, but only with respect to work performed under contract between the
Certificate Holder and the Insured. The General Liability insurance afforded the Additional Insured is Primary and
Non-Contributory where required by written contract.
CERTIFICATE HOLDER CANCELLATION
iimSHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
NI—
collier
`Collier County Board of AUTHORIZED REPRESENTATIVE
County Commissioners s
3295 Tamiami Trail East
Naples FL 34112 USA [&/J c��i �c �_ �Q 5
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