Agenda 10/28/2014 Item #16C210/28/2014 16.C.2.
EXECUTIVE SUMMARY
Recommendation to approve a $363,559 work order under Request for Quotation 14- 6213 -6 to
Douglas N. Higgins, Inc., to install a new wastewater force main from Victoria Park to Goodlette
Frank Road under North County Water Reclamation Facility Technical Support Project Number
73968.
OBJECTIVE: To meet demand, stay in compliance, and serve customers efficiently by providing a new
path for wastewater to flow from Victoria Park to the North County Water Reclamation Facility
( NCWRF).
CONSIDERATIONS: The proposed scope of work under Project Number. 73968, " NCWRF Technical
Support Project," is consistent with the Capital Improvement Program (CIP) contained in the Water,
Wastewater, Irrigation Quality Water, and Bulk Potable Water User Rate Study approved by the Board of
County Commissioners (Board) on June 10, 2014, as Agenda Item IIC. Funding for Project Number
73968 is available in, and is consistent with, the FY2015 CIP Budget.
This project will install a new wastewater force main from Victoria Park through the NCWRF site to
Goodlette Frank Road. The new force main will increase operational flexibility by providing connections
to two transmission mains on Goodlette Frank Road. This will allow for maintenance of either
transmission main without the need to shut down the Victoria Park force main. The existing Victoria
Park force main is currently connected to the transmission main that enters the NCWRF on the north end
of the site near the new Aeration Sludge Holding Tank (ASHT), which is currently under construction.
This project benefits all of the customers currently served by the NCWRF including approximately 580
residential customers in Victoria Park.
Request for Quotation 14- 6213 -6, " NCWRF Victoria Park Force Main," was distributed on August 28,
2014, to the six vendors under contract for Underground Utilities. Five contractors submitted quotations
(summarized below) by the September 12, 2014, deadline.
VENDOR
PROJECT COST
Douglas N. Higgins
$ 363,559.00
Quality Enterprises USA
$ 452,419.25
Southwest Utility Systems
$ 573,000.00
Haskins
$ 612,514.00
Mitchell & Stark
$ 733,000.00
Staff determined the lowest quote to be fair and reasonable and recommends awarding the project to
Douglas N. Higgins, Inc., the lowest, responsive and qualified vendor. The quote is $86,000 (19 percent)
less than the engineer's cost opinion. In its letter dated September 18, 2014, the design professional, Hole
Montes, Inc., recommends award to Douglas N. Higgins, Inc. Douglas N. Higgins, Inc. has a satisfactory
performance and warranty record on similar utility- related projects. The quote tabulation, analysis chart,
engineer's letter of recommendation and work order are attached (Attachments 1, 2, 3 and 4,
respectively).
The quote specifications informed the respondents there may be unforeseen conditions associated with the
project. The quote amount incorporates an allowance of $59,000 for owner- directed additional work
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10/28/2014 16.C.2.
including, but not limited to, additional piping needed for operational or testing purposes, modifications
to existing piping, valves, electrical wiring and conduit. The price for any additional work will be
negotiated prior to commencement in accordance with the county's Purchasing Ordinance and the terms
of the agreement.
FISCAL IMPACT: Funding is available in, and is consistent with, the FY2015 Capital Budget approved
by the Board on September 18, 2014. The source of funding is the Wastewater User Fee Fund (414).
There will be a minimal increase in annual maintenance costs for the additional force main.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval. —SRT
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, Ex- officio the Governing Board of
the Collier County Water -Sewer District, approve a $363,559 work order to Douglas N. Higgins, Inc.,
under Request for Quotation 14- 6213 -6 for the "NCWRF Victoria Park Force Main" Project No. 73968;
and, authorize the Chairman to sign and execute the work order after final review and approval by the
County Attorney's Office.
Prepared By: Wayne M. Karlovich, Senior Project Manager, Public Utilities PPMD
Attachments:
Attachment 1- Quote Tabulation
Attachment 2- PPMD Quote Analysis
Attachment 3- Recommendation Letter
Attachment 4- Work Order
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10/28/2014 16.C.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.C.16.C.2.
Item Summary: Recommendation to approve a $363,559 work order under Request for
Quotation 14- 6213 -6 to Douglas N. Higgins, Inc., to install a new wastewater force main from
Victoria Park to Goodlette Frank Road under North County Water Reclamation Facility Technical
Support Project Number 73968.
Meeting Date: 10/28/2014
Prepared By
Name: KarlovichWayne
Title: Project Manager, Senior, Public Utilities Engineering
10/7/2014 10:57:52 AM
Submitted by
Title: Project Manager, Senior, Public Utilities Engineering
Name: KarlovichWayne
10/7/2014 10:57:53 AM
Approved By
Name: HapkeMargie
Title: Recycling Coordinator, Solid & Hazardous Waste Management
Date: 10/7/2014 11:22:13 AM
Name: MarkiewiczJoanne
Title: Director Purchasing /General Services, Purchasing & General Services
Date: 10/9/2014 7:35:44 AM
Name: JohnsonScott
Title: Manager - Procurement, Purchasing & General Services
Date: 10/9/2014 3:50:14 PM
Name: ChmelikTom
Title: Director - Public Utilities Engineering, Public Utilities Engineering
Date: 10/10/2014 5:24:42 PM
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10/28/2014 16.C.2.
Name: Joseph Bellone
Title: Director - Operations Support, Utilities Finance Operations
Date: 10/13/2014 7:50:11 AM
Name: JacobsSusan
Title: Operations Analyst, Public Utilities Division
Date: 10/13/2014 1:35:23 PM
Name: PajerCraig
Title: Project Manager, Principal, Public Utilities Engineering
Date: 10/13/2014 4:01:30 PM
Name: JohnssenBeth
Title: Director - Wastewater, Wastewater
Date: 10/13/2014 4:32:06 PM
Name: WallerDale
Title: Plant Manager, Wastewater
Date: 10/13/2014 5:29:08 PM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 10/15/2014 1:50:11 PM
Name: YilmazGeorge
Title: Administrator - Public Utilities, Public Utilities Division
Date: 10/16/2014 2:53:01 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 10/16/2014 4:13: 50 PM
Name: UsherSusan
Title: Management/Budget Analyst, Senior, Office of Management & Budget
Date: 10/20/2014 10:04:03 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 10/20/2014 11:56:58 AM
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COLLIER COUNTY QUOTE NO. _RFw 14- 6213 -6 NCWRF Victoria Park FM
QUOTATION OPENING DATE Friday, September 12, 2014_
VICTORIA PARK FORCE MAIN
COLLIER COUNTY PUBLIC UTILITIES DIVISION
Douglas N. Higgins, Inc. '
Quality Enterprises USA Inc
Southwest U#tlity Systems Inc
It�sklns Inc.
Mitchell A Mark tonstiuction
IFIt
Item
No.
Description
Units
.' Estimated "
Quantity
p T
Total
Total i
Total
Total
Total
All Work in the easterly Right -of -Way (ROW) of Goodlette Frank
Road as shown on Contract Drawings M -3, M -4, M -8 & M -10 and
required by the Contract Documents. The Work in this ROW area
shall be provided on a time and material basis using unit prices
1
from the County Contract Number 14 -6213 with a maximum cost
not to exceed $150,000. By submission of the Quotation, the
$150,000.00
$150,000.00
$150,000.00
$150,000.00
$150,000.00
bidder confirms he has reviewed the Work scope and Work
—
Not to Exceed
requirements in the ROW area. Based upon that review and work
analysis the bidder agrees that the Work described in this Bid Item
shall have a total cost not to exceed $150,000 irrespective of the
actual time and material costs.
Provide a minimum of three vacuum tanker trucks on a full time
basis at the Victoria Park wastewater pump station to keep the
station pumped out during periods when revisions are made to the
2
station's force main. The tanker trucks will also be used as
T &M
$3,360.00
$14,000.00
$14,000.00
$14,000.00
$14,000.00
required to drain the existing piping being revised and to provide
_
Not to Exceed
spill prevention. The costs associated with the tanker trucks will be
paid on a time and material basis using actual cost and the unit
prices from County Contract Number 14 -6213.
3
All Work described in the Contract Documents not specifically
Lump Sum
$151,199.00
$229,419.25
$350,000.00
$389,514
$510,000
covered by Bid (tern 1 and 2.
—
Allowance Fund for Owners Use as Directed. Inclusion of the
Allowance Fund as part of the Contract Price is not a guarantee
that the Contractor will be paid any portion or the full amount of the
Allowance Fund. The Allowance Fund shall be used for the
4
following activities.
• Relocation of buried facilities (piping, electrical, etc.).
—
T &M
$59,000.00
$59,000.00
$59,000.00
$59,000.00
$59,000.00
Encasement of buried facilities (for protection).
Adjustment of piping locations or additional piping due to record
drawings not matching real conditions.
• Additional piping needed for operational or testing purposes.
TOTAL PRICE FOR ITEMS 1, 213 AND 4
$363,559.00
$452,419.25
$573,000.00
$612,514.00
$733,000.00
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$800,000.00
$700,000.00
500,000.00
500,000.00
100,000.00
11 111 11
' 11 111 11
11 111 11
$0.00
Bid Results of RFQ 14- 6313 -6
(NCWRF Victoria Park Force Main)
Eng Est D.N. Higgins Quality Southwest Hasikins Mitchell & Stark
Enterprises Utility Systems
KEY:
Dashed Green -
AVERAGE BID
Dashed black -
+/ -1 std dev
of avg bid
Dotted red-
+/- 20% of eng
estimate for
horizontal
construction
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10/28/2014 16.C.2.
HOLE lV ONTES
ENGINEERS • PLANNERS • SURVEYORS
950 Encore Way • Naples, Florida 34110 • Phone 239.254.2000 Fax: 239.254.2099
September 18, 2014
Wayne Karlovich, P.E., Senior Project Manager
Collier County Public Utilities
3339 Tamiami Trail East Suite 303
Naples FL 34112
RE: EVALUATION OF QUOTATIONS
VICTORIA PARK FORCE MAIN
HM File No. 2013.100
Dear Wayne,
We have reviewed the five quotes received by the County for the Victoria Park Force Main for
County Quote No. 14- 6213 -6. The five bidders and their quoted price are identified below as
provided by the County Purchasing Department. The apparent low quote is from D.N. Higgins,
Inc. in the amount of $363,559.00.
Bidder Bid
1 DN Higgins, Inc. $363,559.00
2 Quality Enterprises, Inc. $452,419.25
3 Southwest Utility Systems, Inc. $573,000.00
4 Haskins, Inc. $612,514.00
5 Mitchell & Stark Const. Co. Inc. $733,000.00
D.N. Higgins, Inc. has successfully completed other construction projects for Collier County and
is on the County's list of approved utility contractors. The engineer's estimate is $450,000.
Therefore, we recommend award of this construction contract to D.N. Higgins in the amount of
$363,559.00 subject to a final review by the Purchasing Department of the quotation documents.
Please contact us if there are any questions about this quote evaluation.
Thank you,
,ROLE MONTI!aS,- I1�3C.
Jerry ,,' Taricska, Ph.D., P.E., B.C.E.E.
R' Environmental Engineering Manager /Associate
JRT:dlh
HA2013 \2013100\EMC Correspondence \C I Client Corrsp oil dence\20140918 WK Award Letter JRT.doc
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10/28/2014 16.C.2.
AWORK ORDER/PURCHASE ORDER
ontract 14 -6213 "Underground Utility Contracto "
Contract Expiration Date: July 7, 2016
This Work Order is for professional construction services for work known as:
Project Name: NCWRF Victoria Park Force Main
Project No: 73968.46.3 f
The work is specified in the proposal dated September 12, 2014 which is attached hereto and made a
part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced
above, this Work Order /Purchase Order is assigned to: Douglas N. Higgins, Inc. ✓
Scope of Work: As detailed in the attached proposal and the following:
• Task I Perform work in the right -of -way as described in the Proposal
• Task II Provide vacuum tanker trucks as described in the Proposal
• Task III Perform all remaining Work as described in the Proposal
• Task IV Allowance for Owners Use as Directed
Schedule of Work: Complete work within 250 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Contractor agrees that any Work Order that extends beyond the
expiration date of Agreement # 14 -6213 will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
/Firm in accordance with following method(s): ®Negotiated Lump Sum (NLS) ❑Lump Sum Plus
V Reimbursable Costs (I.S +RC) ®Time & Material (T &M) (established hourly rate — Schedule A) ❑
Cost Plus Fixed Fee (CPFF), as provided in the attached proposal.
Task 1 $150,000.00 T &M
Task II 3,360.00 T &M f
Task III 151.199.00 NLS ✓
Task IV 59.000.00 T &M /
TOTAL FEE $363,559.00 ✓
PREPARED BY: ''� n� 1/4
Wayne l rlo Senior Project Manager Date Ai
APPROVED BY: �o �
Craig Paj ' c al Project Manager Date
�,.
APPROVED BY:
!G�', 7171
Tom Chmelik, PPMD Department Director Date
Pagel of 3
Packet Page -1390-
10/28/2014 16.C.2.
APPROVED BY:
DaICWaller, NCWRF Plant Manager Date
APPROVED BY:
Steve N4y, Collections System Manager Date
APPROVED ICY-
Beth )Anssen, Wastewater Director Date
APPROVED BY:
Dr. George Yilmaz, Public Utilities Administrator Date
7
APPROVED BY: - � '/ L-'
Swainson Mall, Procurement Strategist 41/1 Date
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
ACCEPTED BY: Douglas N. Higgins, Inc.
Brandy Bartolone , Vice President/Regional Manager
Date
(Remainder ofpage intentionally left blank)
/'-', 1l
11
1114% Page 2 of 3
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10/28/2014 16.C.2.
IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or
agent, have executed this Work Order on the date and year first written below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock, Clerk of Courts COLLIER COUNTY, FLORIDA
By: By:
Dated: Tom Henning, Chairman
(SEAL)
First Witness
t
CiI''!ilrc_ Lit (.��'t G
TType /print i'tness
Second W tress
I U't (-- "/t L'L
TType /print witness name
Approved as to Form and Legality:
Deputy County Attorney
Print Name
Douglas N. Higgins Inc.
ignature - -�
TType /p t signature and titleT
Packet Page -1392-
Page 3 of 3 x—)
10/28/2014 16.C.2.
Admkistfve Services Division
Nmhwirg
REQUEST FOR QUOTATIONS FOR MULTIPLE PROJECTS UNDER
CONTRACTS #14 -6213
"Annual Contract for Underground Utilities & General Contractors"
Date: August 28, 2014
From: Swainson Hall, Procurement Strategist
239 - 252 -8935, Telephone Number
239 -252 -6334, Fax Number
SwainsonHall(aD-collier ov.net
To: Prospective Vendors
Subject: RFQ #14- 6213 -6 — NCWRF Victoria Park Force Main
As provided in the referenced contract, the Collier County Purchasing Department is soliciting
quotes for the referenced project.
RFQ Due Date
3:00 PM 9/12/14
Q &A Deadline: _
5:00 PM 9/10/14
Number of Days to Final Completion:
220 days substantial /30 days final /250
total
Scope Provided
Yes
Plans and Specs:
Yes
Estimated Value _
$450,000.00
Liquidated Damages:
$1,000.00 per day
Payment & Performance Bonds
Yes
Direct Material Purchase
No
Your quotation response for this project is due no later than the date and time specified above. We
will not accept any quotation responses later than the noted time and date. If your firm is unable to
respond electronically, your quotation must be received in the office of the Purchasing Department at
the above referenced address no later than the time and date specified. We look forward to your
participation in this request for information /quotation process.
Douglas N. Higgins, Inc.
Firm's Complete Legal Name
rnrn rvame uate
C: Wayne Karlovich, Project Manager
0
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10/28/2014 16.C.2.
COLLIER COUNTY QUOTE NO. _RFQ 14- 6213 -6 NCWRF Victoria Park FM
QUOTATION OPENING DATE _Friday, September 12, 2014_
VICTORIA PARK FORCE MAIN
COLLIER COUNTY PUBLIC UTILITIES DIVISION
Item
No.
Description
Units
Estimated
Quantity
Total
1
All Work in the easterly Right -of -Way (ROW) of Goodlette Frank
Road as shown on Contract Drawings M -3, M-4, M-8 & M -10 and
required by the Contract Documents. The Work in this ROW area
shall be provided on a time and material basis using unit prices
from the County Contract Number 14 -6213 with a maximum cost
not to exceed $150,000. By submission of the Quotation, the
bidder confirms he has reviewed the Work scope and Work
—
requirements in the ROW area. Based upon that review and work
analysis the bidder agrees that the Work described in this Bid
Item shall have a total cost not to exceed $150,000 irrespective
of the actual time and material costs.
T &M
Not to Exceed
$150,000.00
2
Provide a minimum of three vacuum tanker trucks on a full time
basis at the Victoria Park wastewater pump station to keep the
station pumped out during periods when revisions are made to
the station's force main. The tanker trucks will also be used as
required to drain the existing piping being revised and to provide
spill prevention. The costs associated with the tanker trucks will
_
be paid on a time and material basis using actual cost and the
unit prices from County Contract Number 14 -6213.
T &M
Not to Exceed
$3,360.00
3
All Work described in the Contract Documents not specifically
covered by Bid Item 1 and 2.
—
Lump um
p
$151,199
4
Allowance Fund for Owners Use as Directed. Inclusion of the
Allowance Fund as part of the Contract Price is not a guarantee
that the Contractor will be paid any portion or the full amount of
the Allowance Fund, The Allowance Fund shall be used for the
following activities.
• Relocation of buried facilities (piping, electrical, etc.).
• Encasement of buried facilities (for protection).
_
• Adjustment of piping locations or additional piping due to record
drawings not matching real conditions.
Additional piping needed for operational or testing purposes.
T &M
$59,000.00
TOTAL PRICE FOR ITEMS 1, 2,3 AND 4 $363,559.00
Packet Page -1394-
Courier County
AdrrinisbaM SwOoes Division
fsUW'Nsk g
Memorandum
10/28/2014 16.C.2.
Email: SwainsonHall @colliergov.net
Telephone: (239) 252 -8935
FAX: (239) 252 -6334
ADDENDUM #1
Date:
September 10, 2014
From:
Swainson Hall, Procurement Strategist
To:
Potential Proposers
Subject: Addendum #1 — 14- 6213 -06 NCWRF Victoria Park Force Main
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
CHANGE:
1. Contract Drawings, Sheets M-4 through M -9 and M -12
Eliminate all cleanouts, and the piping and appurtenances for the cleanouts.
If you require additional information please contact me using the above contact information.
c: Wayne Karlovich, Project Manager
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COLLIER COUNTY QUOTE NO. RFQ 14- 6213.6 NCWRF Victoria Park FM
QUOTATION OPENING DATE _Friday, September 12, 2014
VICTORIA PARK FORCE MAIN
COLLIER COUNTY PUBLIC UTILITIES
DIVISION
0
DO1s� � 18${lns, tae.
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4os�y Estlsr(libi's41�141nc.
SaMalest UtlptY $y>teenn, hte.
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k �tlNi t'brrsa4rcebo
item
Estimated
�1p+lfr, krc.
No.
0"erlptlon
Unit
Ihantliyr
O
;
Total
Total
Total
1"
All Work in the easterly Right -of -Way (ROW) of Goodlelle Frank
n
Road as shown on Contract Drawings M -3. M -4, M -8 & M -10 and
required by the Contract Documents. The Work In this ROW area
shall be provided on a time and material basis using unit prices
from the County Contract Number 14 -6213 with a maximum cost
1
not to exceed $150000. By submission of the Quotation. the
$150.000.00
$150.000.00
$150,000.00
f150,000.00
bidder confirms he has reviewed the Work scope and Work
o Exceed
Not to Exceed
requirements in the ROW area. Based upon that review and work
analysis the bidder agrees that the Work described in this Bid Item
shall have a total cost not to exceed $150.000 irrespective of the
actual time and material costs.
Provide a minimum of three vacuum tanker tacks on a full time
basis at the Victoria Park wastewater pump station to keep the
station pumped out during periods when revisions are made to the
2
station's force main. The tanker trucks will also be used as
TRM
$3,360.00
$14,000 00
$14,000.00
$14.000.00
$14,000.00
q g pipkt being revised and to provide
required to drain the existing g
—
Not to Exceed
spill prevention. The costs associated with the tanker trucks will be
paid on a time and material basis using actual cost and the unit
prices from County Contract Number 14-8213.
3
All Work described in the Contract Documents not speclfwafly
Lump Sum
$151,199.00
$229,419.25
$350.000.00
$389.514
$510.000
covered by Bid Item 1 and 2.
—
Allowance Fund for Owners Use as Directed. Inclusion of the
Allowance Fund as part of the Contract Price is not a guarantee
that the Contractor will be paid any portion or the full amount of the
Allowance Fund. The Allowance Fund shall be used for the
following activities
4
• Relocation of buried facilities (piping, electrical, etc.).
—
TdM
$59.000.00
S59.00000
$59.000.00
$59,000.00
$59,000.00
• Encasement of buried facilities (for protection).
• Adjustment of piping locations or additional piping due to record
drawings not matching real conditions
• Additional piping needed for operational or testing purposes.
TOTAL PRICE FOR ITEMS 1, 2,3 AND 4
$363,559.00
$452,419.25
$573,000.00
(612,514.00
$733,000.00
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