Agenda 09/23/2014 Item #16D159/23/2014 16.D.15.
EXECUTIVE SUMMARY
Recommendation to approve an after - the -fact amendment and attestation statement with Area
Agency on Aging for Southwest Florida, Inc. for the Older Americans Act Program Title III to
reflect an increase in grant funding. (Net Fiscal Impact $7,333)
OBJECTIVE: To continue provision of meals and other support services to qualified Collier County
Seniors.
CONSIDERATIONS: Collier County Services for Seniors (CCSS) has provided support services to
Collier County's qualified senior citizens for over 30 years through Older Americans Act programs
(OAA). Funding is provided through the Florida Department of Elder Affairs, and administered by Area
Agency on Aging for Southwest Florida, Inc (AAA). The contract period for OAA programs is January
1, 2014 through December 31, 2014. The original award and budget amendments were approved by the
Board on February 11, 2014 (Agenda item 16135).
The OAA amendment increases the grant awards for OAA 3B in home support services, retained by
AAA, and for III -E Services, administered directly by CCSS. The increases in funding will provide
services to additional clients and/or additional services to existing clients.
* This budget is retained and directly administered by AAA and does not directly impact the County
budget.
** 10% Match amount is Award divided by .9, multiplied by .1, per Federal and State calculation
requirements, rounded up to the nearest dollar.
The amendment to the OAA programs is being presented as after - the -fact because Collier County
received the grant amendment on June 26, 2014 with an effective date of June 18, 2014. Consequently,
pursuant to CMA 5330 and Resolution No. 2010 -122, the County Manager authorized Steve Carrell,
Administrator, to sign the contract amendment. Collier County, as the Lead Agency, is responsible for
responding to seniors needs and managing the services and associated funds.
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Current
Match Fund
Project
Award
Revised
Increase/
Increase/
Program
Number
Budget
Budget
(Decrease)
(Decrease) **
Title III -B
Support Services
33306
$61,000
$61,000
$0
$0
Title C 1
Congregate Meals
33308
$277,000
$277,000
$0
$0
Title C2 Home
Delivered Meals
33309
$262,000
$262,000
$0
$0
Title III -E
Services
33307
$120,309
$126,908
$6,599
$734
Total
$720,309
$726,908
$6,599
$734
Title IIIB retained
by grantor
agency*
NA
$252,567 1
$354,567
*
NA
* This budget is retained and directly administered by AAA and does not directly impact the County
budget.
** 10% Match amount is Award divided by .9, multiplied by .1, per Federal and State calculation
requirements, rounded up to the nearest dollar.
The amendment to the OAA programs is being presented as after - the -fact because Collier County
received the grant amendment on June 26, 2014 with an effective date of June 18, 2014. Consequently,
pursuant to CMA 5330 and Resolution No. 2010 -122, the County Manager authorized Steve Carrell,
Administrator, to sign the contract amendment. Collier County, as the Lead Agency, is responsible for
responding to seniors needs and managing the services and associated funds.
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9/23/2014 16.D.15.
FISCAL IMPACT: A budget amendment is required for FY14, Project 33307 to recognize
increased grant revenue in the amount of $6,599 in Human Services Grant Fund 707, and a 10%
local match requirement of $734 to Human Services Match Fund 708. Local match funds are
available within Collier County Seniors Fund 123.
GROWTH MANAGEMENT: There are no growth management impacts from this recommendation.
LEGAL CONSIDERATIONS: The amendment is a standard form provided by Area Agency on
Aging. This item is approved as to form and legality, and requires majority vote for approval- JAB
RECOMMENDATIONS: That the Board of County Commissioners approves an after - the -fact
amendment and attestation statement with Area Agency on Aging for Southwest Florida and authorize the
budget amendment for the Older Americans Act program.
Prepared by: Lisa N. Carr, Housing, Human, and Veteran Services
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9/23/2014 16.D.15.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.15.
Item Summary: Recommendation to approve an after - the -fact amendment and
attestation statement with Area Agency on Aging for Southwest Florida, Inc. for the Older
Americans Act Program Title III to reflect an increase in grant funding. (Net Fiscal Impact
$7,333)
Meeting Date: 9/23/2014
Prepared By
Name: CarrLisa
Title: Grants Coordinator, Housing, Human & Veteran Services
8/20/2014 9:06:54 AM
Submitted by
Title: Grants Coordinator, Housing, Human & Veteran Services
Name: CarrLisa
8/20/2014 9:06:55 AM
Approved By
Name: DeSearJacquelyn
Title: Accountant, Housing, Human & Veteran Services
Date: 8/20/2014 3:05:12 PM
Name: SonntagKristi
Title: Manager - Federal /State Grants Operation, Housing, Human & Veteran Services
Date: 8/20/2014 5:47:41 PM
Name: TownsendAmanda
Title: Director - Operations Support, Public Services Division
Date: 8/21/2014 12:24:36 PM
Name: GrantKimberley
Title: Director - Housing, Human and Veteran S, Housing, Human & Veteran Services
Date: 8/21/2014 12:24:45 PM
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9/23/2014 16.D.15.
Name: MagonGeoffrey
Title: Grants Coordinator, Housing, Human & Veteran Services
Date: 8/21/2014 12:24:55 PM
Name: Bendisa Marku
Title: Supervisor - Accounting, Housing, Human & Veteran Services
Date: 8/21/2014 12:25:05 PM
Name: AlonsoHailey
Title: Operations Analyst, Public Services Division
Date: 8/21/2014 4:00:26 PM
Name: CarnellSteve
Title: Administrator - Public Services, Public Services Division
Date: 8/21/2014 8:13:41 PM
Name: RobinsonErica
Title: Accountant, Senior, Grants Management Office
Date: 8/22/2014 11:37:10 AM
Name: BelpedioJennifer
Title: Assistant County Attorney, CAO General Services
Date: 8/25/2014 12:06:59 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 8/26/2014 3:04:31 PM
Name: StanleyTherese
Title: Manager - Grants Compliance, Grants Management Office
Date: 8/27/2014 4:04:50 PM
Name: DurhamTim
Title: Executive Manager of Corp Business Ops,
Date: 9/12/2014 10:18:21 AM
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Amendment 02
AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA, INC.
OLDER AMERICANS ACT PROGRAM TITLE III
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
9/23/2014 16.D.15.
THIS AMENDMENT is entered into between the Area Agency on Aging for Southwest Florida, Inc., (Agency)
and Collier County Board of County Commissioners (Contractor) and amends contract. OAA 203.14.
The purpose of this amendment is to increase Collier County allocations by $108,599 affecting Year Two, 2013 -2014, revise
ATTACHMENT III EXHIBIT — I and ATTACHMENT VII Budget Summary and revise Paragraph 4. Contract
Amount.
4. Contract Amount:
The Agency agrees to pay for contracted services according to the terms and condition$ of this contract in an
amount not to exceed $726,908.00 ($354,567.00 In -Home Services), subject to the availability of funds. Any costs
or services paid for under any other contract or from any other source are not eligible for payment under this contract.
This amendment shall be effective on June 18, 2014. All provisions in the agreement and any attachments thereto in
conflict with this amendment shall be and are hereby changed to conform, with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in
the agreement.
This amendment and all of its attachments are hereby made a part of this agreement.
IN WITNESS WHEREOF, the parties hereto have caused this 3 page amendment to be executed by their officials there unto
'y authorized.
Recipient: COLLIER COUNTY BOARD OF AREA AGENCY ON AGING FOR SOUTHWEST
COUNTY COMMISSIONERS FLORIDA, INC.
SIGNED BY: 10A off/
SIGNED BY:
NAME: Stephen Y. Carnell
TITLE: Public Services Administrator
DATE: July 31, 2014
Federal Tax ID: 59- 6000588
Fiscal Year Ending Date: 09/30
NAME:
TITLE
DATE:
1
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RONALD LUCCHINO, PhD
BOARD PRESIDENT-
Amendment 02
non )n:z 1a nm
9/23/2014 16.D.15.
ATTACHMENT III
EXHIBIT —1
1, FEDERAL RESOURCES AWARDED TO THE SUBRECIPIENT PURSUANT TO THIS CONTRACT
CONSIST OF THE FOLLOWING:
COLLIER COUNTY
PROGRAM TITLE
FUNDING SOURCE
CFDA
AMOUNT
Older Americans Act Title IIIB —
CA /CM /SCAS/INSC
$ 30,000.00
Transportation
U.S. Health and Human Services
43.044
$ 31,000.00
$ 61,000.00
Support Services
Total IM
$ 354,567.00*
OAA Title IIIC 1 — Congregate Meals
Meals
$ 268,370.60
Screening
$ 6,300.00
Nutrition Education
U.S. Health and Human Services
93.045
$ 1,897.40
Outreach
$ 432.00
$ 277,000.00
Total MCI
OAA Title III C2 — Home Delivered Meals
Meals
$ 236,016.00
Screening
$ 23,512.50
Nutrition Education
U.S. Health and Human Services
93.045
$ 2,428.30
Outreach
$ 43.20
$ 262,000.00
Total MC2
Older Americans Act Title III E
SCAS (Title III E)
$ 9,900.00
Services (Title III E)
Supplement Services (Title III ES)
U.S. Health and Human Services
93.052
$ 87,150.00
$ 19,067.00
Grandparent Services (Title III EG)
$ 10,791.00-
Total IIIE
$ 126,908.00
TOTAL FEDERAL AWARD
$ 726,908.00
*In Home Services $354,567.00
In Home Services are funds to serve Collier County Clients.
The Vendors are paid directly by the Area Agency on
Aging for Southwest Florida, Inc. dba Senior Choices of Southwest Florida
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT
TO THIS CONTRACT ARE AS FOLLOWS:
FEDERAL FUNDS:
2 CFR Part 230 Cost Principles for Non -Profit Organizations (Formerly OMB Circular A -122 — Cost Principles)*
2 CFR Part 215 Administrative Requirements (Formerly OMB Circular A -110 — Administrative Requirements)
OMB Circular A -133 — Audit Requirements
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO
THIS CONTRACT ARE AS FOLLOWS:
STATE FINANCIAL ASSISTANCE
Section 215.97, Fla. Stat.
Chapter 69I -5, Fla. Admin. Code
2
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Amendment 02
9/23/2014 16.D.15.
ATTACHMENT VII
Budget and Rate Summary
OLDER AMERICANS ACT BUDGET SUMMARY
CONTRACTOR: COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
1. Title III B Support Services $ 61,000.00*
2. Title III C1 Congregate Meals $ 277,000.00
3. Title III C2 Home Delivered Meals $ 262,000.00
4. Title III E Services $ 126,908.00
TOTAL $ 726,709.00
*In Home Services $354,567.00
In Home Services are funds to serve Collier County Clients. The Vendors are paid directly
by the Area Agency on
Aging for Southwest Florida, Inc. dba Senior Choices of Southwest Florida
9/23/2014 16.D.15.
Attestation Statement
Agreement/Contract Number OAA 203.14
Amendment Number 002
I, , tenhen Y. Carnell , attest that no changes or revisions hake been made to the
(Recipient/Contractor representative)
content of the above referenced agreement/contract or amendment between the Area Agency on Aging for
Southwest Florida and
Public Services Administrator
(Signature of Recipient/Contractor name)
The only exception to this statement would be for changes in page formatting, due to the'differences in
electronic data processing media, which has no affect on the agreement/contract content
cy*/ t July 31, 2014
Signature U Recipie Contractor representative Date
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