Agenda 09/23/2014 Item #10C9/23/2014 10.C.
EXECUTIVE SUMMARY
Recommendation for the Board of County Commissioners to accept into the official
record the attached banking services documents.
OBJECTIVE: To provide full infonnation to the Board of County Commissioners
(Board) and the public regarding the process by which the Clerk of Courts selected
banking services for Collier County in 2014.
CONSIDERATIONS: At the September 9, 2014, meeting of the Board of County
Commissioners (Items IOC and 13B), the Clerk of Courts recommended that the Board
approve a Master Banking Services Agreement with Florida First Integrity Bank. At the
same meeting, I attempted to introduce relevant documents from the dais pertaining to
this issue. The purpose of this executive summary is to formally enter the documents
listed below into the official record.
FISCAL IMPACT: None.
LEGAL CONSIDERATIONS:
GROWTH MANAGEMENT IMPACT: None.
RECOMMENDATION: That the Board of County Commissioners accept into the
official record the attached banking services documents.
PREPARED BY: Commissioner Georgia A. Hiller, Esq.
Attachments: Clerk's Banking Services Presentation for 09.09.2014 BCC Meeting; Clerk's Final
Response Letter to Fifth Third Protest: Clerk's Purchasing Policy to Include Protest Process; Clerk's
RFP 2014 -01 for Banking Services; Clerk's Score Sheet for Fifth Third Bank; Collier Co. Purchasing
Ordinance to Include Protest Process; Link to Audio for Clerk's Banking Services Meetings: Protest
Documents Provide by the Clerk; Score Sheets for FFIB; Score Sheets for Fifth Third Bank; Scoring
Tables; and Ordinance 2014 -12.
Packet Page -128-
COLLIER COUNTY
Board of County Commissioners
Item Number: 10.10.C.
9/23/2014 10. C .
Item Summary: Recommendation for the Board of County Commissioners to accept into
the official record the attached banking services documents. (Commissioner Hiller)
Meeting Date: 9/23/2014
Prepared By
Name: BrockMaryJo
Title: Executive Secretary to County Manager, County Managers Office
9/18/2014 10:18:19 AM
Submitted by
Title: Executive Secretary to County Manager, County Managers Office
Name: BrockMaryJo
9/18/2014 10:18:20 AM
Approved By
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 9/18/2014 10:29:57 AM
Packet Page -129-
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BANK NAM[ CONTACT
2014-091 BANKING SERYI(ES
RANKS WILICITIED
ZIP NOTIFIED
A00FLE5S I ADDRESS 2 C" ST CODE PHONE sill
BUT 11arren R. Cer30i SNP
88Q TaTiliami TrI. R.
Naples
rL
34109.
239-593-4733-
DS
Ravit r1l America Sherry 8-erd SyP
3303 5o, Tanlia,911 Tr.
Sar-mu
Pt
3423-9
941.•952-2,651
D5
c1law Qai I PLAin VP
r w0vpse P.RIph Hills overt %+745,''x, "nking
99-71) T,44piami TrI. N.
1450 Lirli:.kell Aye,
51M Flvyir
N PON 0
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34109
239. 149-51196
BY— one
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FL
131° 1
395-519-9320
05
R-10 Gulf CDvst Nancy (irlega VP
PP4c Pabk.k Ka—zor Tree, M&I
3S60 Kraft lid
201 N. rianhUlvi St
Suite 1517",
Naples
Timpa
FL
34105
139-U5-:1Y4A
fly Phone
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33602
813-637-7119
05
'�.jgiwjs Dank I`Vkh vl resins VP
Suo Tri.61: Josh Wcov WP
Well qk Adam flyzenman VP
Fihll TI*!fj Mzjk lint) 1.11tCliell YP
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1U24S CeniuriDn Porwy
1777 Main 51:
SNP PL-bcan Bay Illyd
2nd Nov
61h FWor
Jacksonville
sarasola
FL
3225E
9Q4-Vj%-7973
941-951-3005
239-MATJ31
239LM-204
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Pre-Proposal Attendance sheet
RFlP 2014-001 Banking Services
Company R
Representative C
Confirmed
FN 0 of Gulf Cost N
Nancy Ortega L
Letter of Intent
Jonathan Gabel (Priority Pymts)
SunTrust Bank J
Joshua A McCoy L
Letter of Intent
Mafia Roman
Wells Fargo J
Jackie Kobialko L
Letter of Intent
Lance Aylsworth
JPMorgan R
Ralph Hildevert L
Letter of Intent
(0
N)
C:)
C:)
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Submitted Bids -sheet
RFP 2014-001 Banking Services
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Date
Time
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Collier County Clerk at the Circuit Court
RF1' 2014 -00) Banking Services
Evaluation Commilite Members:
Georgia A. I Idler, fEAJ- Collier County Board of Counly Commicsimms
C=rystal K. Kinzel, Dircclor of Finance and Accounting, Ctcrk of Charts
Connie Murray, Operations Manager, Clerk of Courts
Raymond hfilurn, Accountine Manager, Clerk of Courts
Melissa Blazicr, Chi:f Deputy, Swpervisor of Elections
l'lYase fie advised of the following:
. tncludrd please find a .%cgrc s-bect to be a cd for cacti responsive proposer.
• As cumminve rntmtrers, refrain front discussing the content of the proposals with persons not directly
associated with the solicitation of this Request for proposal.
• Review the fimposals independently and record your individual $cotes in the column marked
"Independent Review" on the scene sheer, When the ccirmnittee meets. we will discuss individual
member findings. At that time, you will have an opportunity to modify ratty of your scores in the
column marked" "Review with Conimitice or simply move your score over to the "Review with
('Pnimittee" column_
• Committee Members are to review and score the categories marked as follows;
Responsiveness to Request for proposal (15 points)
* Qualifications and Experience (40 paints)
,-- Understanding County Needs (20 points)
a o Investment Options (10 paints)
€., Cost of Banking Sm ices (15 points)
• I'mOiasing Derailment sta[fvvill piovWe an analysis of the Investment Options and Cost Qf banking
Servievs companctlis ofthc Piopi-)Nal Ica each evaluator.
l.ach category shall be given a score comprised of points front 1 -5. Tile weighted value allowed per
category is specified on the assure sheet. The maximum number of overall (Total Settle) points will be
known as the highest or best score.
• if in review of this proposal you require clarification of an ilcm included in a proposal, pleast contact
rate and I will contact the vendor(-} and reply to all evaluators- DO Nkyl' MAKE DIKECl'
C'OM tC'T W'I M ANY OF TIJU PROVO SFR:S_
Should you have any further questions regarding, the evaluation process, please fuel free to contact oat+ at
2524472. Thank you for your participatiaut in this conzmittm
Alina Hec
Purchasing, Spec ialkst Clerk of Courts
Airs hrrieni.:
score Sket
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Count" of Collier
CLERIC OF THE eIRC IT COURT
COURR COUNTY COUR OUgIR
3$16 TAN "I T#II, I Sn 193 DWI& L linen •* , a dircu t Colas
NAT149, iE1,141 Lt-3J14
CWA of Cu" a COMP11milr a AuAtwIIFPtqaM of Calmly Puedt
°,
July 18, 2014
?tee Honorable Georgia Hiller, Esq.
&oardOf CountyCommis!doners
3299 Ta miami 'Frail East, Ste. 303
Naptes, FL 34112-5746
Nis. Crystal Kinael
32?9 Tarniami Trail East, Ste. 403
Naples, FL 34112 -5746
Mr. Raymond Milum, Jr.
32997amlaml Trail East, Ste. 701.
Naples, Ft 34112 -5746
Ms. Connie Nlufray
3299Tamiami "trail East, Ste. IOU
Naples, FL 34112,5146
Ms. Robin 5heley
3299 Tamiami Trait East, Ste. 700
Naples, Ft 34112.5746
Dear Committee Members:
NAr1.[n, n 31191.19104
As you know, the meetings of the Committee, hell on June 23 and July 10, 2014, were not publicly
noticed. That fact has created a concern on my dart as to whether they should have been publicly
noticed. ; Refer to tape of July 14, 2614 meeting where this issue was discussed,)
After having reviewed the tape of these meetings I am of the opinion that the only discussions that look
place at both of these meetings were those concerning negotiation strategies, including discussions of
the questions that needed to be asked OF the banks at the scheduled question and answer
presentations. These questions would have been used by the Committee to ask the questions necessary
to .alloy them to make appropriate evaluations as to each bank's ultimate proposal-
While nseetings where negotiation strategies are discussed are exempt from the public notice
requirement,t out of an abundance of caution I have decided to dissolve the existing Committee, prior
Any portion of a team meeting at which negotiation strategies are discussed is exempt from s. 286.011
arrd s. 241b), Art, I of the State Constitution. See Section 296,011312Hb)2, F.5
Mono- (239)232-2646 Pax - (239) 232-2735
1i absite• 3mff Wku: l k ctlm Email - CaWclClerk La`-Icolii;erclerk.ctrfn
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to any oral presentations by the banks, prior to aay question and answer session with the franks and
prior to any recommendations having been made by the prior Committee, if there was a need to
publicly notice those prior two Meetings my intent is to cure any issue the lack of prior notice may have
caused. (See j + atroe c_utlty y. t ie "n Key Historical P rk ins., 647 So 2D 857, 3'° DCA., 1994.E
I am appointing a new Cortnmittee which will be comprised of:
Edith Manuel, Accounting Supervisor
Anthony Bermudez, Accounting Supervisor
Kelly Jones, Finance Manager
Wayne Fyffe, Special Projects Manager
This new Committee wal be tasked with "fact finding" and making a recommendation to the Clerk
regarding the most appropriate vendor for the banking services to the Clerk's office.
In this process, It is anticipated that the first steer that will be taken by the new Committee will be to
thoroughly review the proposal documents, the submitted proposals, the factual documents prepared
by Clerk's Office staff and the issues discussed durin* the prior Committee meetings on June 25" and
lust' 10'", The now Committee will make its' own indeperxlent determination of facts and issues to be
discussed with each bank at their cluesWn and answer presentation. A recording of the June 25"' and
July 10th meetings is publicly available at the Clerk of the Circuit Court's office or may be obtained from
the Clerk's website at httJa:} lwriw. cotlier der k. cnrnJclerkspfiice %functionslaurthg!pjaubli�ti
ne d- inwifati+ons- tor- bidtbankine- services- recordin 5P
lhis meeting of the new Committee will take place on Monday, July 2r at 9 a-m. in the 2", floor
conference room located in the Courthouse Annex. It will be publicly noticed- At that time it is
anticipated that the Committee will finalize the questions to be asked of banks, and set a subsequent
date for a nteeting to complete their fact findingand prepare any recommendations.
if* Clerk will then evaluate the Comnniitee's fact finding, and their recommendations in making his
i4ndependent selection of the most appropriate vendor for the banking services of the Clerk's office.
Wank you for your time in this process.
ectfully,
I74yiBiYt Brock
Clerk 4f he Circuit Court
DER/511;
'Which were pu bl;cally available 30 days after the date of the propgsaW opening o).
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S /3RD^Y�_
FNB
Suntrust
Wells Fir[O.ww
,�
iflrt(ltteriRtlR4!iifh
Gary t tce. Chairman and CEO;
lance Aviswarth VP,
a.
telterhead bearing name /offctr
gown Choate, VP
Garrett Richter, President
Joshua A Mc{oy, VP
Jackie kobiaiko, VP
b
Vsing of contact personnel end phone
yes
yes
yes
yes Pit J
Nancy Ortega, SVP 6 (dladt itiunai
Iris Robinson
culitortaer service
Jim Mitchell, VP
listed
Maria "Mile" Garfinkle (tamp_ a)
Chahsse Thomas
Tr$asury Management
Dawn Choatt, VP
(5( listed
Maria! Raman
Jackie kobiarka, VP
Hank Recon
Joan Rabom
John Dash Jt Michelle Kaverman
no one specified
Jackie Kohialko, VP
Bank Conveisusrt
current bank
Nancy Ortega, SVP & John Dash
Teresa Jamison (Tampa)
Jackie Koblaiko, VP
Woe t ^'arisfers
yes
yes
yes .
yes , Karmen Stewart
automated Clearing
yes
yes
ye
yes - Jackie Kabialk4
Pq'intwe Pay
.yet checks and ACI;
yet checks & AGff
yes
yes - Jackie Kobia3k0
Retail and Wholesale tockbots
yes
yes
yes
yes - Jockit Kobiaiko
(4 it oloctsssng
yes
yes
yet:
yes • Jackie Kobialko
k4r0ant Services
yes
yes
ye€
yes • Lity Page
7f(hnologtealOppeclunit+ts
it)
'yes
yes
Yes l41c11ie15011ialk0
t_
Colporate Seel
wi4inat scat
ati ;teat seal
sealed after the Fact
seat
d-
co nplete Exhtbits.
Af�ri£'rng
yes
yes
yes
yet
B- Ihroposal Excefatteti
na exceptions
no exceptions lined
yes - see secCon VII Pigs 123.125
excepvons see Exhibit 6
C-4nerel Infoensai+on
9" Vindecbat Rch
3560 Kraft Rd. Naples, Ft
401 E. Jackson St tatopa, ft
200 S. Biscayne blvd, Miami
Fl
tk�rntrQd
18580111 11"1 South ft
3/3/2007
consolidated In 14§9
11130/1810
D- lrwatn Statement on („rimes
yes
yes
yes
yes
F- Letter of Intent
yes
Yes
yes
yes
F- HAI Critical inds£atar
yes - ate Exhibit f
N/A indicated - refer to Exhibit F
yes . see sett+on IV pg 46-48
Ve$ see Jig 4715 exhibit F
not included in pant
Ntierous 2 years Audoird cinancWt
on-line
ytS
_Included in electronic copy
0n lint
yes - 6 branches; More* AIM, no-
M ap of tiff =ces
yes,14 branches; Marco; no,imm
_
irtinn
yes - 9 hranches; Marco; n0 Jmm
yet 16 branches; Marto; no irnrn
5datcment of t1p'0
yes
tits
ye€
yes
e.
5 tVnbound copies of teen meal
yes
yea
yes
yes
2 t QP-es of Peivng
yes
ytx
yes
yes
i il lecti on is copy
yet
yes
yes
yes
i
a.
O�
tel
yes •1214/2009
yes 2011
yes
b
Oreanited for Comme•cial Haitk�ng
��tariprevious
Yes
yes
yes
yes
3 experience with 6nvrnmental
yes
chartered Match $,200i
yes
c.
C pies# and ccJm��ehensivt respcYnse to alt
�� ;
'•
Ea ibds A•f
Atllntinn to dtt.ari
yes
"em;
-��
yes
" hs 1p
yes
N
W
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R� pwxsiv! to services n 5tctean ftl
I
� �c.. � ..e� E-�. ... .,
next day avarlabhty for domestic
AJ{aiiabrFt�r of Funds � Alf by 4p *n at eariiest Jain* dair
yes
checks; foreign checks case by case
not alt - seep 49
yes
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Multiple branches within CoVier County /Map InCl. ATM
yes -19 kiianches :Marco no-inim
Irnrn
yes -9 btaacho; Marta; no-lirm
yes- 16 branches; Marco no Imm
Sj1RU
ffl9
iursVUSt
weatcarRa .4 nv r -arzr,
1. insure dame day availability a!ifunds:
Cash
yes
yes
yes
yes
Wire
yes
yes
yes
yes
AC.N
yes
,yes
yes
next day ,
Checks drawn an bank
yes
yes
no - next city
yes except pas pay next day
positive poy validativo ....
next day avaRabifrty for domestic
.yes
.. _.
2. Cur recta, awaiiat,ibry schedu ".e
deposits prior to apm pg 17 of response
checks; foreign chetks case by Cast
see funds Avaifata +hey Policy
see lab - Availability Schedules
yes
Clayf ght overdrafts do not apply,
see Icttion Vll pg 124 • advance
et£CV4rtic�rtepb €a
-yes ..
UJO will provide next day availability
arrangements with the Clesk that are
noon credit approval cufrentiv no fees
d. Prfiodrt doyt,ghi overdra its
upon credit approval - ne chg
of all funds
sat4actory to SunTiust,
but reserve the right to charge.
yes
yes - 6 It ranches; M arco -ATM, no-
g.
i ruglre,3 xorkptede pricy
is
Multiple branches within CoVier County /Map InCl. ATM
yes -19 kiianches :Marco no-inim
Irnrn
yes -9 btaacho; Marta; no-lirm
yes- 16 branches; Marco no Imm
C
Various elettnanic banktrg services:
were€
yes
yes ..
......
yes
check ima
yes
VCS.
yes
account balance inquiry
yes
yet
_
yes
positive poy validativo ....
.yes
.yes
.. _.
yes
direr deposit
yes
yes
yes
et£CV4rtic�rtepb €a
-yes ..
yes -
_ _ ..
Yes -
ACl{
yes
yes
yes
g.
i ruglre,3 xorkptede pricy
not noted
not noted
yes
not noted
Karen tngrarn -local branch manager -
;Juries Mi tchell, Owen Choate, Joan
does not list that they have dre <sion
h_
provide Irjrcal f onlacl with dcsisron makirg ability
Rabcm
Nancy tlfte s, SVP; John Dash. AVP
rnakin ci lllttes
I.
quaJlty of tP.IHti0i ishnp I Ingst. Kh rrfererrte$
j
current S&P, Fitch or Moody'& credit rating
.4 ,tattle pg 3 response tab
note provided
section 1V pQ 14
4• tattle pj 3 Exhl6ilt,C
k.
Workplace Pankrg
yes
�Y'es
yet
Yes
no maintenance fees _
_. ,checking yes - if direct dep. =$500
yes
checking yes - if direct deposit
account level and pkg level required
ro nuninoum t alartes
505 opening hatance
yes
checking- yes; savings - no
some minimum balances
7
IR;J.1lao'sw. .jom
_
a,
fyuposat and RFP part o f contraq
�yts
;not noted
yes
not noted
vesno facility audit; 30 day
Exception i to RFP
None
none
yes -see section Vtl pg 123-115
termination;554E
L
i
Cunt rata within 15days of award
yes
not rioted
not listed
riot noted
c..
facilttie's �l €It, SAP_c-ompartible structtnre
Yes
'yr3
not fisted
no Visit
d
Coordinatlionconference
,yes
!yes
yet - Peresa, la.rnison(ProjectManagcrj
yes
e.
tevels not coven teed' rMir„ates
acknowledged
noresponse
norespense
noresponse
f ,
180 day all on notice fm fir bank
yev
not ruled
see section Vif pg 123
no - exception to Rf P 30 days
34 nulite ;Sleek - no darriage4
Yes
not noted
yes
Exception 3d days agrleyed party
g
5 yemrs plus 3 jlj year
yes
not anted
yes
QD
ro • tefer to section Vif re; "w through
h.
frc s,ni"kne in Exhibit A for full tern of egreement
yes
yet
price +ncreases & new services pg 123
pass through recoupment fee
N
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N
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3014.001
3 Stop payment incany capabllstyfor a, /p & payroll
tab
yes - committed to providing
yes
listed in toC but not Included in printed
(0
up to 14) days advance far repelative
copy
N
i,
2yrs'IAu -diced statements pursuant to SSAE no. 16 & fvlures
Yes
yes
included on CD
yes
Notiirited sworn statement en public Crimes
YES
yes
yes
yes
k.
Respond to annual audit confirm at na cast
yes and automated
not noted
not noted
not noted
1.
PublK retort} proposerls
Yes
not noted
not curled
not noted
M,
prefers single bank
yes
not noted
not rioted
not noted
n.
no assignment with a ut C`erk's approval, not transferred to whole
yes
not noted
see sectiolt VII fig. 124
not noted
or port withput 60 day notice and a('SOrb cost of Conrirtrvon
yes
. not noted
see section VII pg. 124 _
not noted
o..
pot entlal to challenge award
yes
not noted
not noted
not noted
P.
Per#prmance to resolve at a local teuel - daily marvtoreeg
yes
not noted
not noted
not rioted
q
Priri(ig un vchedute - additional can he neBpliated
yes
yes
yes
yes
yes - Controlled disb for same day
advise of most effrrent stucture now
Account structurt
clearing
not soled
and in the future
not noted
A.
Ava sbilityol Inds
sKeptions - see section Vil pg 124
:
yes (except ,tcoun"an the Sun trust
yes, recommend migrate to Virtual
Controlled Dsbursement service) see
Yes Varies by flotation and type Remote
Same d ey availabrIty
Vault
yes commited to provide
pg.49
deposit 10sym
tut -aff can be a$ Fate as 7:30
Smart tlecrston - flanking stores
i6rder tot cash $r Loin
ACH next day
DIS r-reate, track manage deposits
t:ur fern avallabeity schedule
same day see pg 17 response tab
same day
see Funds Availabdity Policy
see availability schedutes tab
for rign an y5 immediate if less than
next day for domestic checks; cast
55K
bytase for toreisn checks
over $5K 2 -8 wits pp 17 response tab
Monthly htaneged Earnings Credit Rate
I$% of dairy effetttve Federal fonds
Lug Bank distretiron Tire better of ECR or
avg mo ha ?- Roat'int rate Elmo lihdr
with a floor of 0,25%accrurt daily
contractual rate of fed funds minus 5
-51ops or floor of .25bpst no min
.paid on last day of month - 25M on
%bps an eacess compensating balances
8.
Aut;r Fnve$l meat of hV"cr•s
deposit
deposit for length of contract
no response (pg S0)
for interest 4 options see pg 4
'agrees but reserves the right to discuss
'wilt establish Obit accounts as
assessment of appropriate penances -
No Oenalty or interest on Overdraft
agreed- credit aptiroyal
defined try FS 2:80'
see seciicis VR pa 12.4
agreed
i
Public Funds Advantage NOW account -
ClpF onal proposal for investment
none
.none
pg 51
see Sermn 8 pg 2
C
�e ran
__,
_.
1 Prt*oWidayby &am
by barn
by Barn
by Barn
by6-300rm
2 current balances and detail by Sam
Intra day8arniprn7pm Wc;rn
fl am
see pg 52
see pg 7
ACH
7am,1pm,7pm,9pr4.12arn
i.30pm
see pgS2
see pg7
tootrolled by 1 :I'Vm
8:30 AM yes
see pg 52
see pg 7
Stop pAYment 17irect pg 20 of response
3 Stop payment incany capabllstyfor a, /p & payroll
tab
yes - committed to providing
yes
yes on -line
(0
up to 14) days advance far repelative
N
4 rtiatti;ive and Pori•reper.ative wiresyia Internet
transactions
y'es - immmitttd toprouiding
yes
yes, ice pg 10 repetitive vs_ het: form
W
yes oat -Mee can set vices up to 30 days
yesvta Positive Payand Online A.tN
yes on -line scyerar options 2417 files p
N
5 Positive pay se vket for ACfl and checks
in advance
yes- coTem(tted to providing
Fraud Cont rot services
11
O
Internet Explarer 60 or up
—A.
requirg Interne; Explorer, programs
Firefox 3,01 and higher
Related hardware and software
Intrrnel browse' pg 22
arc yrcb based
Adobe Acrobat 7 0 or higher
portal services Pg 14
,
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D- Wiry T�1tgr -Serve
specs
section Vo -file Specifications
Tab 0
,n0iselts
dual re ease For okrtgoing wire transfers
agree
agree
asrce pg 33
agree pg 17
internet based Treasury Manager - ps
scrid NAGAA format No with ACH
Bank w ll perform security
system
57
transact on
no kmlt
procedures by comnairing the
based on needs
no lirnn
multilevel auillenwilitico and
protection through ACH block and
si&n0twe on the wire rtgvest to the
4pm @ptesentment 3pm next tray
trtrypticintransmissions
fitter Services
data sa_wtily with authentication,
signatures on file and perform a
utilizes 39105; comparry 10, User 10;
Spm
subrtsitial of appropriate form by fax 0r
random ccding, SSL encrypt ion pg 6 E th verification phone tall to a
user passwerd: can include trustees
phone call by de•A
Vey: 01tswurity procedwe. fur EFT
C
designated 3igtor
Rapport software on each PC c'& n/c
pg 18 murtiple
I t;rm 11.30 p {cn Item, pi; Z3 response
5pnr
on effective date tilrted upon settlements
What is the latc-st time EFT released
tab
Spm
{fee tot reversals)
Sc30 general p919 other
E. ACH 'a rabies and payroll CTlrer Qe sit
tlnNne via Tr eafUte manager and email
.yGS . -
included pg 31 of Rtiporlst, Tab
.
direct tr$nsmis +ion v:.4 NA(HA format
yes .......
yes within 310 minutes of transmiss on
ye?
Tap. A felrmalS
relluiredlfile falmat and ACH agreement
tnstructipns for orZinat }on of A<:H
of.%( f III the security Fir oc edutes intfrrding file erKryptior
tnslructigns for error resolutions
Numberlof days file re €'d prior to pay dale
When off-setting debit will post to accounts
ACII relorn notification? flow
12 moni, Calendar ofh0lidays and assure precesiing
electronic acknowledgemetrt
F. Positive Pay Services
Required file fcgmat
Pcuitive pay agreement
abRity1c receive direct data files
Maxlmufn frequency offiles
Electronic exceptions - time?
Latest Tihte for positive pay file for current day
G. At"nint,Recondlittionand latex is
1 Monthly] bank slaiernents and onlirrt reconciliations
2Cteated checA rnformasionelaily
3 by bank! accountvn1bieinformation
4 statements within to days of mpntn end
de-bit/cfedit memos with statements
AppendieC Master Tremu,yagreemem
specs
section Vo -file Specifications
Tab 0
,n0iselts
tab rt15 of ACH egsee.ment
NACtuI- Conyumer Debits and Ciedin
iab 0 legal agreenrivils , otolbre app
in &s ester Treasury agreement
_,...._...
upload ble thru electronic banking
internet based Treasury Manager - ps
scrid NAGAA format No with ACH
pg;9.
system
57
transact on
no kmlt
muhi factor authentication, fraud
based on needs
no lirnn
multilevel auillenwilitico and
protection through ACH block and
calendar manitoring;OoKne File
4pm @ptesentment 3pm next tray
trtrypticintransmissions
fitter Services
Transfer - encrypted files
pnAne system sectirilyp &71
Tpm,
Spm
subrtsitial of appropriate form by fax 0r
issues flog managed by Client 5etvke
acknowfedgerneot within 30 min of file
phone call by de•A
on line by4pm
Officer
2 days
2 days
10 30am 1 busyness day in advance
on effective date tilrted upon settlements
on effective date
an Effective date
close of bush ess
toattount pg 23
iwite daily rvenro posted 10 account
,ria email
tlnNne via Tr eafUte manager and email
on line Perfect NOC service
included pg 31 of Rtiporlst, Tab
included
included I Dg 11
inOudfiis Tab C
yes within 310 minutes of transmiss on
at time of submission
mull iple emaiys (PC 72)
yes vrith in 15 minutes
Ab,lily to meet county*! Ale format Online File Transfer - F TP or HT7PS
pg33 response
specs
custom formats available
Tab 0
yes
tab 015 Pearl Pay greement Irnaybe
see Seclion vin, treasure Managemeat
yes
in &s ester Treasury agreement
_,...._...
lailored toCitrk -s spet$j
.yes .. ..
Master Agreemfnt
_. ..
flab. ...
yen
. month
images rnsintafned within electronic
yes.
yes
no kmlt
rtOlfrnii
based on needs
no lirnn
images AMP save ISO Cays
S
_
4pm @ptesentment 3pm next tray
Barn to tau nty 2pm county response
tam
see pg. 71
dtusioning
Tpm,
Spm
11 prat
24/ 7
thru electronic banking 1st day of e9 offers both fuel and partial account
r.nag *_fitawithin 2, CUotlseroptiors month fecon(ilitttiarrservites full amts partial accountrectinERiaWMS
AMP - front/back -190 days rfel all
yes - Committed to providing
daily thru Online Treasury Manager
full and partial account reccnoliat
yes
yes - committed to pfoviding
yea - see exhibit C pg35
yes
thru electronic banking lit slay of ea
first business day following
N
full on sane 4 days after cutoff, pal W
maned 5 days, en line next day, ana'ysrs
statements 30th electronic
. month
images rnsintafned within electronic
yes - cutoff;
U9 mail within 7business days
day N
0
images AMP save ISO Cays
"l;
yes -by mail
yes j
0
n
Ff. AccaMnt Analysis Statement
r-
SapaTjatt statements WC BCC and SGE
SumrticarY analysis of combining
heniiied services, volurnlE, and unit charges and extension S
$tateinents on line
4. �ily�R�l5.5t!fgfSJ£tT.�
ability tp tovta wAhout penalty or interest
1 f_Rr�r1.11gfFts
destriplion of process for deposit :�ng
K. Pay Y llem frir sMEW1
details of ci fculations
't7
addalcmal fees
n t.
R LYi Ibtk x tf[ltg,$iill�+gje
7C'
srilifxrtory io5ontrast
(D
-main PO in Collier Co. CollierAlijinter
rrt
I
N Gi
Agreement provided
ORt
must be submitted separately - not
r
Imatrtlrt of lock box
�otherlistnl for collection
alternate lock boxtocatian
us$
Miami ftam, ophrn+ze avaAabliity with
O
sec srction VII pg 124 -`retails the right
Bank lot 3rd party
must accept Utility files CSV
average error rate per i'mo
expfain the process for multip?e accounts
yea yes yet yes
yes yes yes yes
yes yes yes yes
yes within 72 hours yes yes yes day after cycle close
Daylight overdrafts do not apply; see section VII pg 124 - advance
yet yet - is Committed to
see tag 1941 includes current Collier
rates shouid be less than SA
chest is applied bated on Coupons
on supporting docs received with
cvrrentlyprocesses aetgrding to CQuntyi payment. reach out to if no
instruttions does included watt payment
currently 3pm but can adjust to 2pm
see Treasure Management Master
A;Ttement In section VII
Orlando, Fl
not specified
partnered w /3rd party but in-house
will accept stop paymert file but does
not offer account took -up match0j; - pg
79
110, Be. 18 7
Tab B agreement
Orlando, It
15 wholetail boxes
awned end operated
yet
pg 35
breakout by utilizing sorts - County will
see different facAilles by batch range pg 37
onlinh detail same days
rms will provide neict day availability arrangements with the Clerk that are
upon credit approval currently no fees
upon credit approval - no thg
of an funds
srilifxrtory io5ontrast
but reserve the right to charge
-main PO in Collier Co. CollierAlijinter
Miami primary
Haven processing
CITC -out to toilettions, WO-box return
Winter Haven, Ft
iCanadian checks wlin 5 days; all
must be submitted separately - not
unprocessed satee dry for Canadian in
cSM,immediatecredit
�otherlistnl for collection
esectronicalty
us$
Miami ftam, ophrn+ze avaAabliity with
sec srction VII pg 124 -`retails the right
frequlettcygf Mall pick Nit its Ietekbax
of setoff and security interest applicable
gam and noon; processed same day
:after 60 days would be debited
not nixed
to the Clerks accounts
Combined Factors for ECA pg. 33
pg.77 - invoice option avaloble
exhibit A
exhibit A
fees based on full available balance
pg 34
exhibit A
exhibit A
exhibit Ain section In
supplemental pricing street
yet yet - is Committed to
see tag 1941 includes current Collier
rates shouid be less than SA
chest is applied bated on Coupons
on supporting docs received with
cvrrentlyprocesses aetgrding to CQuntyi payment. reach out to if no
instruttions does included watt payment
currently 3pm but can adjust to 2pm
see Treasure Management Master
A;Ttement In section VII
Orlando, Fl
not specified
partnered w /3rd party but in-house
will accept stop paymert file but does
not offer account took -up match0j; - pg
79
110, Be. 18 7
Tab B agreement
Orlando, It
15 wholetail boxes
awned end operated
yet
pg 35
breakout by utilizing sorts - County will
see different facAilles by batch range pg 37
onlinh detail same days
tab d IS to, Rt it locfcbax
yes
Agreement - may be tailored to
Ma3U?r Agreement Appendix C
cterk3 needs
3td party its bank facility - HQV services
-main PO in Collier Co. CollierAlijinter
Miami primary
Haven processing
tamcinnati batk up
Winter Haven, Ft
3rd party W within bank tacrlitres And
framework 513 controis
owned and operated by FPB
yet yet - is Committed to
see tag 1941 includes current Collier
rates shouid be less than SA
chest is applied bated on Coupons
on supporting docs received with
cvrrentlyprocesses aetgrding to CQuntyi payment. reach out to if no
instruttions does included watt payment
currently 3pm but can adjust to 2pm
see Treasure Management Master
A;Ttement In section VII
Orlando, Fl
not specified
partnered w /3rd party but in-house
will accept stop paymert file but does
not offer account took -up match0j; - pg
79
110, Be. 18 7
Tab B agreement
Orlando, It
15 wholetail boxes
awned end operated
yet
pg 35
breakout by utilizing sorts - County will
see different facAilles by batch range pg 37
onlinh detail same days
5/3 direct ]pm
yes
within 2 firs of batch completion
ipnn deposit deadline images 201n
sending exceptions 113 lltrlily
yes, also web resutvlion evailabt4
wig tailor ter specifritations
yes - web and CO -RUra also available
wilt Set custom processiog
M.F 1:30ern, 5:30am, & 6:304m'
Miami ftam, ophrn+ze avaAabliity with
'final mail delivery time From the Pea for
frequlettcygf Mall pick Nit its Ietekbax
eveningtt311wions
gam and noon; processed same day
current day's deposit
pg 43
�
Millie Garginkle
N
Bans•tip.^n M1F call$ returned within
(1ti
operating hours of Me Icxkbox Utilities
24 j7
Sam - Slam
Stirs
pg 43
N
fax a( enter] by 2ptn with totals
yes
;yes
see pg, SO - available on lace
CEO staff can pull reports by a
Q
1
30 days from receipt of signed
__v
define testing, and iimplementalan time to go live
cu rrevt vendor
'no details; set tip m less than 10 days
agreement
approx49 days
r
2014 -8011 RFP Matrix
f 3 RQ FN B Sir ntrust wef Is rargo
ZI
-v
N
n
(D
rrt
N
f7C1
rD
t-,
A
F�
lotkbox testing
protocols for resolution of errors elated to files
Wholesale 1ptkboa (5NISj
1 Stank Wttulesnir , greenrent
2 Location of lock box silo & alternatfi
;T Owned or �ed f`ar'ty
4 averNffe.erTvr rate per 1,000
I
5 explain the process for muftipre accounts
6 Same day on He access €nclud )ng checks, stubs, acct number checka,
iamotwtt and no later than 2pm
viewing ofirelurned checks
7 C ommunnIate exteFtio ss to E NIS by the next day
8 frequency,vf mail pick up �n IGCk3ox
latest lima for same day de¢asit
9 operating hcvrrs of the lotkbox EMS
N/A atready using Just transit, to
Miami I if desired yes -in timely manner
can correct and regenerate w /in
Joan Raborn same day of notification
In process of tmplementnng a
wholesale agreement; in plate by
provided Appendix C mid Fu.Y
paopcsir*_,g Miami, currently Oncennati local • at bank's headgusnrxs
3'd pArly but within bank faciltiles and
fgrnework513controls pwred and operated byFNA
pages 46-41 response tab typically errors d4 not occur
check is applied based on coupons
on surperting does received with
currently processes according to County payment; rratit out to Clerk if no
rnstrutti ons docs included with payment
wordinated with IT and Utilities
all steps of fockbox processing tracked
with routine monitoring of reports by
management team
provided - see Treasury Mangement
Master Agreemerd in section VIt
Orlando, FL
approx 40 days
Chatisse Thornas - t +ackingsystem
Tab 8 agreement ....
Orlando, fL
partnered w /3rd party but in•house owned oral operated by Wells
1 in 12,134 table pg47 &48
breakout by wilding sortt - County will wilt process according to instruc fons;ans
see different facilities by batch range line decision taut
f t-r 2 30am, 5.30am, & 6:38am'
currently 3nrr, bit can adtust to 2prn
513 direct ipm yes
next business day yes, sa*rre day
same day; if not, at the latest the
image access for t,- r4'nediale resoiution nrm morning
Sam
neat day but included m earnings 40%
`final mail dehverq time frC" the PO for
4virent days deposit Within 2 hours of deposit time specified.
yes - site p8 80 images within, 10 min of deposit cut off
yes available by mart, electicnic; of CD- agreed; hmagei available within 10min of
ROM scheduled deposit tut off
M4 2:30am, S:30am, & 4:30am'
'final mail dcvwtry time from the PO for sec pill; 55 optional Post ,Offices for
'lam and noon; processed same day current day's deposit Orlando lockbas
in Ctndnnati noon
24/7 ;Ram - Sum
Contact petsonfartockbox
lean Raborn
10 fax or onna0i by 3pm with tai als
Yes
define Pieltesting and imptementaion tine required to go live union award of
current provider no imptememtsOun
11 the contrar Ft
testing. transpa entto Miami Iockbox
11 lockbas te�vng schedt le to start
existing vendor
N Rte- authaktaed Debits
1 Must be r jprhtt of rt&eeivrn8 and prccrtiing rncrppied per,
aulhotire debit files received PF*,m Utilities
Yes
2 Novide required file format
yes
3 Provide the maxim, M number of riles that can be transmitted
each day
�unhmited
2411 tran5rnrt: lttpm direct, Spm
4 Latest time transmission will be atteDted
internet for 1 day setilement
5 Bank must provide daily email:
,John bash, AYP
yes
see PO 86
based upon selected deposit cut off pg !
Sam --6p," M/f
1417
Millie C argfnkle
Sam -6pm Milt calls returned'nfthin
81xs
Chansse I hennas & Jackie ltobialko
M -F 2:30am, S -30am. & 6:30am'
'final ,,rail delivery time from the Piz for
current day's deposit
1Rr4hin 2 hours of deposit time specified
no details, Oct uP in Iess than 3o days 2'd bu#Jness days
In a timely manner acknowltelled
yrs yes
NACHA format and will test alf Sties
sxrbmitled see pgs 84-80
unlimited
unlimited
1417 transmission, ipm for 1 day 7;30patl
40 days
set up typically 10days
yes
Appendix Tab A
unlimited (�
N
,2417 ttensmissaDn;9sm doect & trite (�
8:3Rpayablesidayseniemertt N
-p.
3
C)
l /
2911M FIFP Matrj}
Numbers of recof0s teceived and returned ACH items
Total Dollar arr runt of the hatch received
Date peprivets ill be. E pphed to the l+GCC's actovnt
yes acknowledgement wlhm }3
'minutes
'yes 2cknowtedgement within 30
minutes
yes atknevvIedgement within 10
minute;
yes via entail d a ly
yes via email daily
yes via ernaef daily
yes - email alerts
yes -email afe is
yes - email alerts
Wells Fart9
yes, automatic file rece,pt
yes - automatic life receipt
yes - automatic file receipt
yes- automatic file receipt
Lance Aylsworth, VP
Jackie Kobialko, VP
LanceAylsworth,VP Miami
Galin Itch, 8rowerd County, Stoward
Clerk, Indian River, St. Lucie County, City
Of Vero Bch, Martin County• School Board
Wells Fargo - agreement
pgs t -r3 -7U
on -Me 7417
Appendix Tab F
customer defected pg 70
unanswered
pg 16 and disOSS further see prrr-ing
siRedules
pg70-7r
VPs - on -line access
Yee
yes - on -line access
vi,S
offer multiple
N
W
N
C)
0
yes acknavrledgement within 30
contact >NV immediatley and FNS
Aiayerror� that have accuxred
minutes
will get corrected as soon as possible
yes - rnYSt be rerelvl d by rwprn
Internet file authenl ation with rep call
Na approonale form throw Online
6 Instruct ns for error resafttian in the (me
to Contact for resolution
not tested
Treasury Manager or by fax
O
DeSiRrtatEif Atroynt Executive and pclgr# 5,�
.,,
Nancy ChP,eta SYP Treasury
Jim Mitchell, Vawn Choate, )caul
Ctperatickns
Joshua McCoy, VP
Names oll designated Accourt lxecu(N* and Alternate
Ratrtn, Denesh Yolia
John Uash, AVP Ueposit Operations
Matia Roman, VP
le al branch; not noted that they have
Desipate m,M tic local with authority to make, dKisicns
y <s
yes
decision mikmgiespsbihties
Caltief School lid, Naples, Nassau
CC Sheriff's office; Immokalee Water
Hernando Co BoCC, Sarasota Co Tax
CU
f1 ..
govern
_ rjtental clients as fefeienc■,�s
County, City Maitland, City Clermont
l4 Sewer; CC Properly Appraiser
City of venite
_
Infintx Financial Group - no
.Collector;
P
[ustodia lwrranrtern its
S/3 bank; - agreement
agieemm"t provided
Suntruit see section Vil pg 124
-D
_
.yes - establish Separate CYSI{tdfai
aec'ourst in the Clerk's name with
'.
Infitnex Financial Group !independent
'
full ss-trce broker - dealer partnered
NBank
will act at agrnl for all custedial transanaans
yes Apper dix E agreevierit
with FN9?
yes see pgs 95 -96
i
Mmthly teaorlS tit a#witres within the tustttdiol ataount must tre provided
available on line at the end of the
electron >taify
..
ye
, is .,
month
yes.
Providpdpentral4srstodial seivicei agreement
,.
Appendix k
.. .: .. -
no agreement
.. ._.. .. _..
yes see section VII
rrAmsciions m Hear through the iespectfve concentration accounts
-Yes
yes
unanswered ..
No netting of transactions
agreed
..
agree
unanswered
SunTrust Merchant Services RC-
separate conttatt - see section VII pg
c2
�archa�r f,�L!s 5
Vanliv
Pnonty Payments South "ends
114
see section VI Merchant Services
fferchaM Services to V#I lovs departments at one discount rate
03% t interthg
0,09% see exhibit A
prop"
Submit individtal merchant services invoices manthly
yes
not Specified
yet, - various rimorts available 2-117
dal and mnnnth settlement statement; m addition to invoices
ty I fy
onfine information
available on ling
yes - various reports available 1+117
iiatemeritt, chargebacks, merchant char,Fes available, on line
. ...
dyes
available on line
yes - various reports available 2411
All nterctiarlt and charges a:sstitialed
YeS. ... _...
.yes
yes
see Exhibit A, proposal frGm Priority
Payments South Florida - PCI
hosted by Fist Data and facilitates KI
PCI compliance
yas
complete rev; noted as NJC
M compliance
R
M13�A II.$�€�f��:nl 'rr Re ui tmtttts
.
Pus Pay • no charge: **nti. fraud
Protect lon is provided on an
1 a laxamum arti, fraud Preteut inn
Pus Pay AClc /(:k Wock
accounts usenR Pas Pay"
cannrnled mctuded in Pncinp, reironSe
Wells Fart9
yes, automatic file rece,pt
yes - automatic life receipt
yes - automatic file receipt
yes- automatic file receipt
Lance Aylsworth, VP
Jackie Kobialko, VP
LanceAylsworth,VP Miami
Galin Itch, 8rowerd County, Stoward
Clerk, Indian River, St. Lucie County, City
Of Vero Bch, Martin County• School Board
Wells Fargo - agreement
pgs t -r3 -7U
on -Me 7417
Appendix Tab F
customer defected pg 70
unanswered
pg 16 and disOSS further see prrr-ing
siRedules
pg70-7r
VPs - on -line access
Yee
yes - on -line access
vi,S
offer multiple
N
W
N
C)
0
?92
Complements to positive pay
ACH
none noted
reverse pos payladdrtbnalverifications amount controls
2 Checks detrasitcd shall he ire- deposited 2rd tune without Charge
yes
Yes
yes
yes
3 t ar, eslaullsh acltlltlCglal accounts at any time Using the Same fees
yes
yes
yes
yes
yes, including 24 remole deposit
no - see pg 4
scanners (Digital Check CX30'sf
waive service fees, it cloding
'istlS% has a $7500jenonth charge
impiementalion for 3 ntos along with
no, initial orders as part c $ LflK Credit
4 All hariking supplies w, II be provided free of charge during thecontract
yes
after 1st year see exhibit A
$2500 credit for banking supplies
memo
5 Ala debit and credit memos will he availnbte on line ditily
yes
yes
available on line - rext day
yes
€r the bank must honor all uhvr the counter checks drawn niusl (ontact'Clerk
prior to refusing paymeait
yes
yes
yes
comply to the best of their ability
yes -stale checks *rceived in nightly
'see section. Vil pg 12S
processingwiil hit dairy Pas Fay
checks older that limos cashed in good
yes if stated 01) the heck 4 months
erteption report= stale dated items
faith by blink may he charged to the
i treat rhecks 4 months or oP der as stale dared non -negot able
6mo is std
report aisa available,
verk's account
ves offered options
8 Bank to provide Magnetic Ink Character liccognitlon MiCIt check saecs
yes
yes
no
yes
9 Bank to provide list of all accounts at the hank using €e..d. IDNY. for BCC, WE
one COC
yes
yes
confirmed
yes
will arovide 121 ATM machir`es at no
charge and share 2S% of net profit:
will provide agreement w/speci t3
n .Q Auto a liar machine agreement
Appendix D
requirements of aararded ctxrtract
no response
Appendix Tsb (i
7c'
SunTrust panners wj9rinks for Cash
1+
wdf provWe (6) cash safes at n /c; will
Vauh tervittl pg. 105
'O
provide weekly pickup of the casts
cortrodcm
CU
10
canisters at njc; daily pickup see
SunTrust does not provide this service-
does not provide, current Brinks, best
fD 11 pricvrog for armored courier'W"Le
none directly, will with Smart Safes
exhibit A w/Dunbar Armoured
see section VII pg 125
option
r
l--s
A S Disaster Recover Plant
W
r tlescrihevourinstitutions disaster recovery plan and how it relates to
Lan.rr liana operations_
vvicemaif rr..est?g =ng,, primary
Clerk will be .notified by Nor"
relationship manager will be contact ire
Ortega and her learn for expected
contact Treasrary Sales Officer - Maria
1 what is p oees3 of client nutnctat :cm when a disaster arises
ernerprncy
+,ash and banking needs
Raman
member of the team will contact clerk
off -site disaster recovery hot sites
service will resume immediately upon
activated as soon as need is idenfi` led;
passing of event when power is
w/n 24 hairs; comprehensive
also have allernauve back up sites
2 how quicklydpes the, bank expect to resume normal ups after event
restored
Systems wjtrt 24 -96 his
available
as soon as possible
$ if a 48hrs, S3061C 24hrs; SSOK 2 his: it
2 days for for any amount over
see section Vil pg, 125
Financial Center is without power wdl
100K, less needs phone call prrorto
will use reasonable efforts to provide
3 flectuiterstent felt amounts available $1M, 5104K, 525K
not be able to provide
41rfiva9
cash
4$ hrs if "OsSalry,
4 Must {accept emitra"iy Pay fifes outside normal schedule in event
+
yes
yes - is committed to providing
confirmed
yes
Thva bie Technofceies
yes - see Merchant sewrei Proposal III
I Poixrt trf scrercts tea nsactions
yes
possibility using kiwity paynersts
section VI
yes pg 84
yes • Paytoll Carta w/ Skylight Financials
N
2 Payroll Cards
Paycard program /Mastercard grand
not currently
kit,
yes Masercaro $'Band
(�J
CPS rrtmote cash Capture ; smart safes;
will provide (6) cash safes at nit; will
N
fterironieCashleiter,Elecironic
provide weekly pickup af the cash
3 Smart Safe tr&nologyt or etectronrc deposit methods
loc box
€anislers at a/c
CompuSafe by Brinks
SafeVantage pg 88
O
n
:1014- 1 Rf F Matr
"O
tv
r-r -
tm
.p
,
' •• RfSPQWYENE55 TO RFp • 15 Points n• : "
Conformance with and applicabllny aF inlorrnaltun in RFF
Quality and scope of proposal
ftrasorrrilij res5 and tIaoty of ro%t e5tlmaIe4 7 t er [y �
�' a
411AIMCJt#1 NSr ANO EXPERIENC11, 49 PointR
bank hrlrPrv, sUueturc, eape'ienu &capanty : tgiul -t,�r( `�;�{� _ �� •'t : �� i'�r��£ W
.. .. Safety and soundness _ of the tinantial institution a j d ill
Eaper cite with larg governmental/Fit} pa t ruray Fl ?'tst r t O
Total stafjsite and tam p ositerin ;s �r5! � • s , x r e 'r ,. l s #z`i. i. :r`n
, fI nE iI iE i r7 t
De +tit+s5tii atdd experience with bankingjcash rngt services l �� {�fij4 � ,n. .. � ._ • its r '" � �Ilu Is ;�r • I
N 1)of i ce with large gove+nrnental Unit! part;cularly rt l +fix 3yE t �3ft ,.°a,
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n
FNB
Su nesust
Wails fargo
Calipay could be explored -np
A fntcrAclivp Vote Resporses technology
yes. 3rd party CSI
details provided
Online 0111 Presentment and Payment
yes
all checks depos+ttd are av'aaable
a.•adable but no time frame given see
S image reglaceme It documenl,s
'ye%
next day
pg. III
yet CEO Portal
seepgs II3-Ii6
ACH Fraud Control service
UPIC -Universal Payment Identification
Code service
enhanced authentication, challenge
requires secueitytokCnS with
p0% Pay
proxy based fire walls ffl£C
ftuestroas, token for 2fattor security,
electronic banking as well as
Controlled Payment Reconcilhatron
Authrolicaitori Guideliitt5, Risk
6 Security enhancements
'S$t enefyplion•ritk. Assessments
multifoclor sulbenliration
payee, Namr-. VeriRCat iaa
asleuments
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tm
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,
' •• RfSPQWYENE55 TO RFp • 15 Points n• : "
Conformance with and applicabllny aF inlorrnaltun in RFF
Quality and scope of proposal
ftrasorrrilij res5 and tIaoty of ro%t e5tlmaIe4 7 t er [y �
�' a
411AIMCJt#1 NSr ANO EXPERIENC11, 49 PointR
bank hrlrPrv, sUueturc, eape'ienu &capanty : tgiul -t,�r( `�;�{� _ �� •'t : �� i'�r��£ W
.. .. Safety and soundness _ of the tinantial institution a j d ill
Eaper cite with larg governmental/Fit} pa t ruray Fl ?'tst r t O
Total stafjsite and tam p ositerin ;s �r5! � • s , x r e 'r ,. l s #z`i. i. :r`n
, fI nE iI iE i r7 t
De +tit+s5tii atdd experience with bankingjcash rngt services l �� {�fij4 � ,n. .. � ._ • its r '" � �Ilu Is ;�r • I
N 1)of i ce with large gove+nrnental Unit! part;cularly rt l +fix 3yE t �3ft ,.°a,
E8141ne>K'
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office staff we and resoui:esp
!total
Cramnnr,ont.'t tip CQnttnriirp (if qualiiit
Staffing stwvtre'and puAldicatic}ns d
UNDER.5TANDIHG COU]gTr HEEDS
Degree of dedicated and promity arse
Aailike to prov?de adequate and cony
A.UilIt Y 40 65e antl Prr7Vi£te arCP53 tot
Migt invo7foement and commitment t.
p�
t:ompet +tw-e dMerences
A
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tnvestmer(t ppOotts • 10 Paints
interest 4n cm, e from de O.Y.tli
d
Cost of Banking Services -15 Points
r
last structwe
A
UP Prom costs
to
tecu,ri'.g 5wS s
'See se;atate
analysis of f naiKlak iforr ialion
" Tts he;daterBfi
med bY7e.V1.e%Eifij
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Collier County Clerk of Courts
Raw Scoring - RFP N 2014-001
IFFIR 53 Suntrust We
Evaluator 4 1;
10
10
30 40
35
Respon -15 possible points
15
15
15
15
[Quaff .ant! Experience - 40 pmlWe poiat,
35
40
39
40
Ujs County needs - M possible Points.
20
17
17
17
Investment Options -10 possible points
10
10
8
9
(,t sl of B irikkig Services - 15 possible points
15
12
10
12
Evaluator d 2
10
10
30 40
35
Respon - 15 posshle point5
13
13
10
12
Qual and Experience -40 possible points
32
35
30
35
U/1, Caunly needs , 1❑ prAsjbt* points
19
70
17
?a
Investment Option,5, 10 possible points
6
9
0
9
Cog of Banking $ervlce. -15 p-issible. points
15
6
0
7
Evaluate? 43:
Respon -15 possible points
Qual zIrl1j EAJ)�r ien(e - AQ Possible Points
U/s County needs - 20 possible points
lovestmeotOptions 14 pusslble p rots
Cost of Banking Services -,15 possible points
10 10
10
10
30 40
35
35
10 20
15
15
10 5
6
7
is 6
5
7
EVaIu*t,or N 4:
Ftespon - 15 possible points
14
12
7
6
Qual and Experience -40 possible point$
29
31
30
34
U/s County needs - 20 po;sible points
39
16
17
16
Investment Options • 10 possible points
8
10
6
4
Cou of Banking Services -15 possible paints
is
10
1
9
'Total points by category:
Rosp9n -GO possible points
52
511
4_;
43
Qual and Experience- 1-50 possible points
126
146
134
144
VA Cowity a Peds - 80 possible points
614
73
66
69
Investment Options • 40 possible points
34
34
20
29
Cost of Banking Services - 60 possible points
60
34
16
35
Total Points IlO 337 278 319
% of possible polnU (M) In total) 65J0036 84.25% 69.50% 79.75%
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'R avy Skgyring- RF P H 2014 -OD, I
tva luator A Clerk
k
Re5pon • 15 Points
(Du al -a n d Experien ce - 40 pos sib le poi nts
LJ/s County neecf s - 20 possible point
Investrn P, nf, Optiurt� - 10 passible paints..
Cosl L-,f Ban ki ng ScrVI LCS - 15 POISA)ILI,pOirl ti,
Iota I
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14
35
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,-Coun(y of Collier
CLERK OF THE CIRCUIT COURT
Dwight E. Brock COLUER COUN FY COURTkousli:
33 1 STAMIAN111 TRAIL VAST, WITE 4201
Clerk oll-COW115 P.0. BOX 41j(94 '
NAPLVS, FLORIDA'34112-53124
August 21, 2004
Rc� Intent to Awafd RFP 2014-001 Banking Services
To All Propow-ts
Florida Firril Iniegrily flank FKA First National Bank ol'the Gutl"Coast
PifthJ'hiTd Bank
sonTrust Batik,
Fells Fat-So Bank
Clerk Orcoults
Accoomirm
Auditur
Cuslodio'm Of"Counly runds
Thank you for participating in the bidding process for Banking Services (Request for Noposal 2014-0011 fior
the Clerk of the Circuit Cciurt of Collier County. PlCa5C2llL)W this lCltCrl0serve ar. Notice ofinlentIpAwaTcl
and bcgiii negotiations with Florida Fir v Integrity B,-wk-. FKA first National Bank of the Gulf Coa,91. This
Notice of Intent to Awwd is contingent upon exectilion ofan Agrccownt.
All materials rcladvc to the prmcss are lmalcd on Our weW, Ic at:
W I -batik in P,-sery ic W.
Even though your organization was not selected as the top bidder, again on behalf of the Clerk of Courts. I
thank You for your participation in our process,
('Qnj00 me if YOU havc arly qLICst ior.R.
Respecifiullyt
Aline Bee
Purchwsing! Specialist
Collier County Clerk Vf COUMS
239-252-8472
%V65ile- www -- 11icrUlerkcoita Email- Coll iereleik 0xiclerkeullier.cont
CO
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Collier County, Florida
Clerk of Courts
[lady Cash Requirements
August 14, 2014 to September 4, 2014
Total Debits by Day Total Debits by Day
COC Agency DOCC Agency
8/14/2014 Thursday
(335,914.17)
(1,011,964.85)
8/15/2014 Friday
(856,630.57)
(1,162,987.75)
8 It Si ay
Jldi4 su "Idi
8/18/2014 Monday
(205,$61M)
(2,9t16,469.71)
4/1912014 Tuesday
(2,207,892.75(
(1,324,425.80)
8/70/2014 Wednesday
(358,205,79)
(477,819.55)
8/2IIZO14 Thursday
(1,081,999.71)
(887,369.07)
8/25/2014 Monday
8/26/2014 Tuesday
8/27/2014 Wednesday
8/28/2014 Thursday
8/19/1014 Friday
,0V 0 14 5at%trrdf►ay
8/32 5uf'1day
9/11201 Monday- Lamar [lay Holiday
9/2/2014 Tuesday
913/2014 Wednesday
914x'2014 Thursday
Daily Average (Bus Days Only)
(469,533,71)
(1,391,279.77)
(462.981.04)
( 396, 395.99)
(16, 295.65)
'1(444,394.65)
(1,624,322.18)
(445,550,01)
(1,608,570.85)
(544,800.33)
(371,134.015)
(257,448.13)
(1,182,208.67)
(1,931,057.33)
(1,36+0,309.26)
(870,528.44)
(710,447.54) (1,:329,771.£x2)
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Collier hrr Florida
Estimatt: ur Costs for Five Years of Banking Services
Rased can Monthly Estimated
Activity Levels,
General Services
Custodial Services
Total Estimate id Monthly Fee
Five year cast of general servicesjcust.
Less: Applicable Credit, if any
Total net cost {of general servicestrust.
Five year merchant processing, fee
Total Flve Year Cost Estimate, net
Cost of Supplies
Fifth First
Third integrity 5untrust Wells
Rank Bank* Rank "* Fargo
5 16,189,58 $ 28,202-91 5 17,969.40
625.00 5,782,55 11110.20
16,914,58 $ 75QQAt) $ 33,985.57 $ 19,079.60
1,008,874.90 $ 360,000,00 $ 1,95 4,525,47 1,144,776,00
_ (10,044,44)
1,008.,874.80 S 360,000 -00 $ 1,954,525,47 $ 1,134,776.00
120,0130.00 120,(100 -00 225,000.00 13 8,400.00
S 2,12„ 874.90 $ 480,000.00 $ z,179,525.47 $ 1,272,776.00
free of Charge
Remote Scannprs We currently own and operate
three tra Utilities environment;
no other users at this time.
Brand: Digital Chk Scarf TS -240
Armored Car $ervire Brinks remains at Current
rates of $Z406.10 per
month (May 2414(,
CPS (a "smart safe° solution)
could take the place of some
courier pickups; steed
to get CPS pricing,
ATMs
Free of Charge
24 would he provided at no
charge; so three replacements
and 21 to allocate to potential
users.
Courier is $1,159A.00 per month
at current service level
if Dunbar is used,
6 Smart `aafeS would by
available free of charge and
could replace some courier
pickups.
Two for free, no Two for free; share 25% of the
surcharge sharing, surcharge profit; Extra ATMs
are $1,800 per month each,
- 0ne year without gerneral services or custodial charges
First three months free
"'* -Charges for supplies was not rested as an exception
($2,500) credit'"
for supplies
Suntrust Image Delivery
Services can perform;
need scanner pricing
unless TS -240 compatible.
$untrust partners with
Brinks; I did not find
pricing.
No ATM pricing offered;
would be added post
award.
($10,000) credit —"
to be applied to
analyzed charger, and /or
supplies
Wells Fargo Electronic Deposit
Service can perform;
need scanner pricing
unless TS -244 compatible,
trio option; Brinks remains
at Current rate (May) of
$2,406.14 per month.
Surcharge Free Option -
$750 per month per
ATIVII; or $1,504.00 per month
in current 2 ATM scenario.
full Service Option -
$750 per month per ATM, less
surcharges generated-
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Loffle,r EfeFk of tourts.
RFP 014 .001
i
ton-EPH190n Of' LDLkbQXCIt4rjge&
wr.d GeneTal Ovkh-Inig SmIces.
(iene(al Se,-411ces. (Depwlti, the,.k PirVnients, w1res, ACH, Custodial, etc)
w
TqTAl Prg""d hlvnthly Qpqc
Annuabied F-et
I'DWA.RnDunt Duh 9 g gnitial CC-Itf BCI I-';-IriDd (5 Years)
Fi�ed Mijnthlp,, Fee
F�:-e b;k!.td upun -estimoved ifmn3aviun odW pmes
IFirst Yeer H-ee of 0 arge
I I
first, Rorlda
hitegrity Pank
fifth. Third CMI,
pank Diff -grenm
S 4,52&5D $ 7,623.55
21� 30,00 7,9-11r.28
743-SD 14259.75
90,OM-OD 2Dijmm
360,01M.00 1,CM,9)4 rS0 (648,874101;
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Colifer County. Florida
(Jesk of the Circuit Court
Shat Term Rate Comparison
Avet age Wead OS 0 %
AnrugA Final Impact of Aver$&* Rate OWerential
five year Total Annual Pical VMW
Annual Fiscat
impact at Avg.
Spread an
$941M
17,280
"'400
Annual fiscal
Impact at Avg,
Swad an
$Sam
11,520
57,600
Annual Fi%t*l
Impact at Avg.
Sptead an
$40M
7.6"
38,40D
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SSA Participant
30 Day
LMN % pful
Month
Yield Is
1" 14
$ basis polats
tan-1
0131
02929
03321
Feb-11
013
0.25
0.3
Mar-12
0,33
01406
01906
Apr41
433
0.2399
0.1898
MAY-12
0132
0.2389
0.2089
jum 12
4.31
01412
041932
Jul- 12
0.31
0,2A65
0,2965
Aug 12
03
0,1371
0.1877
.4p.12
0,32
0.2213
0.1713
fart = t7
n.)q
n.) 1 AS
(1-14M,
Nov 12
0,28
0.2099
01258`3
Dec-12
U 5
04108
01608
)an-13
0,22
OJOSI
0.2551
teb-13
0,23
4.1013
0,2513
M*f•l,l
021
0-103S
0.1535
A pf- 13
022
01 "7
02497
MXV-13
0,2
0,1965
0.204
hpf' 11
0 2
0.1532
0,2411
Jul.11
018
0.1911
0.2411
Auto -13
Ois
01841
0,2341
Sep, 13
*Is
018%
0.23%
Ott-13
018
0,1124
02124
H 1
0.17
0,1673
0.2113
C*c-13
016
0.1672
0,2172
jalvill
Ols
O.Iwl
0.2101
Fein -1A
0,16
OASS1
0-20511
NW-34
Ols
0A549
0.1049
Apf- 14
016
0,1517
02011
Ma-xۥ14
016
0,1504
0,2004
Juo'14
016
0A524
O-2024
Jul-14
016
01514
0-2044
Avet age Wead OS 0 %
AnrugA Final Impact of Aver$&* Rate OWerential
five year Total Annual Pical VMW
Annual Fiscat
impact at Avg.
Spread an
$941M
17,280
"'400
Annual fiscal
Impact at Avg,
Swad an
$Sam
11,520
57,600
Annual Fi%t*l
Impact at Avg.
Sptead an
$40M
7.6"
38,40D
O
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Oamel A. Nipv1di
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Hi Dan,. I was able to find the answers toy ourtjuesVLwis on our mean the Home tab. Click
'Itntallm"11 Materials" and ScroNto the bottom for "New Participant Enrollaipiot Gulde", Go (o Sectioii V11 or! pages Sand 6
We Scoxf, vut withdfawals b), yfire e%,M day at 11:00 a,m.r artd ICO p.m. EST. No,* sVstein is clos-d fur tram actioirbs frorn 1;00
pm), tu 2!00 (s_rn, EST. Anything entered after 2:00 counts as the next business day,
We process, ACV1 withdrawals on a Gne business day delay. Items crusted before I-00 p.m- will be received at your bank the
oext btisliness day, Anythinfl, erittre(l Ofter 20) Ccur)ts jis tho ne.,;t I)LIsofficss J y, to items. y1ill be receiyed the folloveing
i
4LISintss day after that,
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°; To rzeceNe sairste day ciredit ort wif o deposits, you vrill oeed to voirc, the MOivV from your barik and 31W enter Me deposit on the
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4 11rupe this Helps. Let rric knukv it -fov have any o" I it r questions, TbarAs,. Donna
LM
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Donna Owen,,-,
Treasury Operat.iwis. speciatir-A 11
$Late Board of Adrs)4nistraLlori
X60,1 HermiLage blvd .'quite 100,
Tallahassee, Florida R30
Pp" of Line 85014819-7311
fax 9 5 O,A 13 -123'
.4 )isvifah?ter: IM's comv)jv;�Cejeio t ttyqy cow-airt conjidiFivial, jvqq,Iefat�v, azfdba r P is ii,avided
Sjolei(vjlbr• the ikve of the {ryoxf fire 111JI tht you ury swit:14 prohiliftenelftuitt discioshis,
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jvloa3e, nole Omil FloriJcr hos 4t veyj•. brood pjiblic records hr,-v. This comen UP)iCirlivirr (ilicluding)-vew virla U _X
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and ewhei- rujad cowckld�) oiqj, be sut?jecz la disclosai-c io lhe?nbhc andmedia. I
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FiFTN TKtRU BANK
S,12-V20 14
Mina 11ec
Putihasing Specialist for the Clerk of the Circuit € ourt
Courthouse, Building L
Clerk's Administration - 50` Floot
3301 Tamiami Trail Fast
Naples. Ftorida 34112.3044
Re: Formal Proust of Rcciimmcnded Contrast Award for 11,1711 24114 -001 Banking
Seri ices
hear Nis.. Bec;
Fifth 'Third Bank, Florida located at 999 Vanderbilt Reach !toad, P,U. Box 413021,
Naples, Florida 34102 respectfully submits a formal protest of die recommended Intent to
Award Contract for Rr-P 20144)01 Banking Services to First Florida Integrity (lank. On
Thursday August 21, 2014 at 9:18 a.m. est. Fulls Third flank received notice of the intent
to Award the Ba #eking. Services RFP to First Florida Integrity Bank, Included in the email
notification were several documents used in arriving at the award decision. Upon
thorough review of these documents, especially the individual scoring sheets and pricing
analysis in conjunction with the Evaluation and Criteria Section of the original published
RFP, it is our contention that there is a contradiction between the weighting of the 5 areas
of evaluation contained in the RFP and the ultimately weighting used to calculate and
reconunend the %inning bidder. Furthermore we believe that Fifth Third Bank provides
the best overall return to the taxpayer of Collier County and that First Florida Integrity
Bank does not meet the technical retluiretnent of the RFP related to carrying an investor
credit rating by a Third Party hating Agency:
7 he ]UP to section b enumerated the 5 areas of evaluation and specified iite number of
points that each section was worth: Erased on the assigrunent of points it is clear that
Qualifications and Experience carried the heaviest weighting followed by Understanding.
the Counties Needs, followed by Cost and Responsiveness and lastly investment Options.
We bclieve that this was clear and consistent with similar ltFP s in the market. However,
when reviewing the ultimate scoring results the weighting of these sections are much
different and skew the weighting to Cost and that is the primary reason for our protest. It
is our contention that the methodology of the individual committee members was highly
subjective and did not achietie the scoring outcome articulated in the RFP_ Further
999 v"arbill Do"Ib Read P.U. Do-A13021 Naples, Florida 1+101
1irn,Rjyf!%Si "im (219091-f-401 (2Y3) 99t•6J09
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evidence to our contention is contained 'ire the notes provided with the RFP where there
are several instances where tthe notes are inconsistent with the individual scares provided,
For instance, the notes provided indicate several areas where First Florida Integrity dank
was not responsive to the RFP but The individual scoring ranks theta higher than the other
respondents. Another area is rclaatcd to investment options where the notes and analysis
provided, clearly indicate Fifth Third's rate structure is slightly more advantageous,
based on the historical record of Libor versus die lied Funds Rate rate of interest,
however when revievving the individual scoring the result is not consistent with the facts,
again inconsistent, highly subjective and not in line with the original published RPP. A
third area is relative to €.east where again the individual scores are, not consistent with the
analysis provided.
A se4 t ndary matter :subject to our protest is related to the investment options altered to
Collier County by the respondents. Our analysis shows that if you use the fonvard curve
on Libor and Fcd Funds Rates over the life of the contract, which was provided to the
selection committee, and compute the amount of interest that would be paid to Collier
County minus the cost of the 5 year contract, that Fifth Third has the highest return to
Cot] ier County by more than $136, O. The average amount on deposit used in Derrick's
analysis was used to eviopute this amount. We conicand that this analysis is the niabt
prudent and predictive way to compute the overall return to Collier County as o posed to
using and arbitrary rate at a point in tints.
A tertiary and final matter subject to our protest is on a technical matter, Section 5 j
required each respondent of the IC-11 to provide their Standard's and Poor, Fitch or
Moody's investor credit rating. As conftmied by the notes provided, reviewing the audio
tapes of Lite selection conunittee meeting and verifying with the above listed rating
agencies First Florida Integrity Bank does not carry a credit rating and we contend raises
a concern relative to the safety and %aundness_ In some instances, it may be prudent to
evaluate a bank's star rating 1rro h Bauer Financial as a substitute to a (ormal credit rating,
however, it is not as predictive as a formal credit rating- Bauer financial assigns Fifth
'11tird and Wells Fargo with its highest rating of 5 stars while it assigns Suntncst with 4
stars and First Florida Integrity hank vvith 3.5 stars. Yet again we .feel that this
inforination was lost in the subjectivity of the individual scoring,
In sunvnary, Fifth Third believes that the RFP clearly put forth an evaluation process that
provided for several meaningful and valuable criteria in which to evaluate the responses,
We believe it correctly weighted the inaltortance of each of those criteria. However, the
individual scaring process was inconsistent and did not follow the spirit of the RFP and
couplad with the other matters subject to our protest at a minimum raise yuesdon to the
end result. We believe that the nhatters contained herein did not provide a decision that is
in the best interest of the taxpayers of Collier County.
Fifth Third respects the process and values the work of the selection committee. however,
we respectfully requests these matters be token into consid tion befog the final awaN of
RFP 2014 -001. On behalf of Fifth Third Bank, I Itxt.k forward to discussing this matter in
person with you oandlor your staff and look Jbrward to continuing ha provide banking
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Wholeaale Banking Executive
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County `of C61 ier
CLERK OF THE C1RCW1 1T COURT
COLLIER COUNTY„fOTJR ItklgUSf:
.
"ISTAMIAM1it TUL k STS t!t DwIgM E. Brmk - of dtrouit Court
NAPLES, xL aaI t 1.;e12{
Clete of Cour% . CompWier • Auditor tptiian dcounty rands
Au &u;t 28. 2014
Mr, James C, Ray, Jr.
Senior Vice P reddent
Fifth Third Bank
999 Vanderbilt Beach Road
Naples, Fl. 34101
Clear Mr. Ray:
", pox 06I3RM
NAPLE& FL34101.IO
Pursuant to your letter to Alina Bec, "format Protest of Recommended Contract Award for RFP 2014 -011
Ranking Services ", the Clerk of Courts has provided you and your fellow bank representatives an
oppartunity to present your issues in person and read the follow up entail from James Mitchell_
Upon Considering, your written protest, your presentation regarding the protest, and alt follow up
material, I, Dwight E. Brock, Collier County Clerk of the Circuit Court, deny your protest.
The Clerk understands that you may disagree with the evaluation of the individual committee members
and that is comprehendible since the bank was not the highest rated bank_ Their recommendation Is
obviously subjective since it is their opinion and I ultimately make the final decision.
With regard to your eval uation of investment options, I disagree with your evaluations and therefore
find It without merit. In my opinion, you have only considered Issues that are most favorable to your
financial Institution, There are other issues you have neglected to consider,
While we appreciate your Interest in proposing and your desire to provide the services to the Clerk, I
cannot find an error in my decision process evert io Fght of your protest and therefore your protest is
denied.
I�
espe{ fully,
t . ,t,R{�
Dwight ('rock
Collier County Clerk of the Circuit Court
DEBJsb
cc: ). Mitchell
Fhorw(239)252 -2646 Fax-(219)252 -2755
Website- www,(Zg mC.lerk.com Email• Collis t�lerk(ciicoi ' lerk eta_
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Co x�xi -of Collier
CLERK OF THE CIRMIT COURT
COLLIER C0UNTY,1C0UR'h10U8E
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."15 TAM1AWR "L E SU 102 Dwl* E. Brock - *k of Qircuit Court
NAPLES, FL 34112 -5324
Cie* of Courts • Comptroller • Auditor - st,ien of County Funds
August 28, 2014
Mr. James C. Ray, Jr.
Senior Vice President
Fifth Third Bank
999 Vanderbilt Beach Road
Naples, FL 34141
Dear Mr. Ray:
9/23/2014 10.C.
P.O. Box 413e44
NAPLES, FL 34IGI -M 4
Pursuant to your letter to Alina Bec, "Formal Protest of Recommended Contract Award for RFP 2014 -011
Banking Services ", the Clerk of Courts has provided you and your fellow bank representatives an
opportunity to present your issues in person and read the follow up email from James Mitchell.
Upon considering your written protest, your presentation regarding the protest, and all follow up
material, I, Dwight E. Brock, Collier County Clerk.of the Circuit Court, deny your protest.
The Clerk understands that you may disagree with the evaluation of the individual committee members
and that is comprehendible since the bank was not the highest rated bank. Their recommendation is
obviously subjective since it is their opinion and I ultimately make the final decision.
With regard to your evaluation of investment options, I disagree with your evaluations and therefore
find it without merit. In my opinion, you have only considered issues that are most favorable to your
financial institution. There are other issues you have neglected to consider.
While we appreciate your interest in proposing and your desire to provide the services to the Clerk, I
cannot find an error in my decision process even in light of your protest and therefore your protest is
denied.
espe fully,
Dwight rock
Collier County Clerk of the Circuit Court
DEB /sb
cc: J. Mitchell
Phone- (239) 252 -2646. ---- ^..` ^ ^9) 252 -2755
Website- www- CollierClerk.C�m Packet Paiel,i'a' 9- C611ierCierk @collierele&com
9/23/2014 10.C.
CLERK OF THE CIRCUIT COURT
PURCHASING POLICY
ESTABLISHMENT OF PURCHASING POLICY
It is the policy of the Clerk of the Circuit Court that the following Purchasing Policy will
be followed unless exempted on a case -by -case basis by the Clerk of the Circuit Court.
II. RESPONSIBILITIES OF PURCHASING AGENT
The Purchasing Agent shall be responsible for the following:
A. Seeking minimum expenditure: Act to procure for the Clerk of the Circuit Court
the highest quality in supplies and contractual services at least expense to the
Clerk of the Circuit Court.
B. Encouraging competition: Endeavor to obtain as full and open competition as
possible on all purchases and sales.
C. Procedures: Establish and amend, when necessary, operational procedures for
the implementation of the Purchasing Policy provided. Said procedures shall
become effective only when approved in writing by the Clerk of the Circuit
Court. Copies of the procedures shall be maintained on file in the office of the
Purchasing Agent.
D. Purchasing Analysis: Keep informed of current developments in the field of
purchasing, prices, market conditions and new products, and secure for the Clerk
of the Circuit Court the benefits of research conducted in the field of purchasing
by other governmental jurisdictions, national technical societies, trade
associations having national recognition, and by private business and
organizations.
E. Forms: Prescribe and maintain such forms as shall be found reasonably
necessary to the operation of this Policy.
F. Vendor Certification: Document that vendors doing lwiness with the Clerk of
the Circuit Court have acknowledged their understanding and acceptance of the
terms and conditions of the Clerk of the Circuit Court's Purchasing Policy and
have agreed to abide by those terms.
G. Bulk Purchases: Exploit the possibilities of buying "in bulk" so as to take full
advantage of discount.
H. Tax Exemptions: Act so as to procure for the Clerk of the Circuit Court tax
exemptions to which it is entitled.
I. Cooperation: Cooperate with using agencies so as to secure for the Clerk of the
Circuit Court the maximum efficiency in budgeting and accounting.
J. Disqualification of Bidders: Have the responsibility to ascertain the identity of
all vendors who default their quotations or bids to the Clerk of the Circuit Court
or fail to provide commodities and services required under contract. Further, to
determine if said vendors shall be removed from purchasing consideration for a
period of three years unless this prohibition is expressly waived by the Clerk of
the Circuit Court.
K. Inquiry and Control: Have full authority to question the quality, quantity, and
kinds of items requisitioned in order that the best interests of the Clerk of the
Circuit Court are served.
L. To ensure all purchases of data processing equipment or material have been
reviewed by the MIS Department. This review by MIS is for the purpose of
assuring data processing purchases are made only after consultation with MIS.
M. Oversight of the Purchasing function.
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III. QUOTATIONS (PURCHASES BETWEEN $0 - $6,500)
All purchases of commodities and contractual services of a total estimated value over
$500 and less than or equal to the formal bid Limit of six thousand, five hundred dollars
($6,500) may be made in the open market without formal public announcement and
without formal bid. All purchases not requiring formal sealed bid shall be awarded by
the Purchasing Agent to the qualified and responsive vendor submitting the lowest quote
which meets all specifications. (VpdatedSept. 7, 2006)
A. Minimum Number Quotes: Open market purchases or sales in excess of $500 but
less than $1000 shall be based on at least two (2) competitive documented verbal or
written quotes. Open market purchases or sales from $1000.01 to less than or equal to
$6,500 shall be based on at least three (3) competitive quotes and shall be awarded to
the lowest qualified and responsive quote in accordance with the standards set forth in
this Policy. (VpdatedSept 7, 2006)
B. Solicitation of Quotes: The Department Director or Purchasing Agent may solicit
either documented oral or written quotes for open market pricing or sale, using
available bidders' and supplier lists. All oral quotes in excess of $3,500 shall be
confirmed in writing by the vendor prior to purchase. If the Director obtains quotes,
those quotes will be documented and forwarded to the Purchasing Agent.
C. Public Record: The Purchasing Agent shall keep a record of all open market quotes
submitted and such records shall be open to public inspection after award has been
made.
D. Thresholds: (VpdatedSept, 7, 2006)
Less than $500 Open Market
$500.01 to $1000.00 2 Documented Verbal Quotes or Written
$1000.01 to 3500.00 3 Documented Verbal Quotes or Written
$3500.01 to $6500.00 3 Written Quotes
$6500.00 Formal/Advertise and Have Clerk Approval
IV. FORMAL COMPETITIVE THRESHOLD (PURCHASED IN EXCESS OF $6,500)
A. It is the intent of the Clerk of the Circuit Court to establish an amount of six
thousand, five hundred dollars ($6,500) as the formal competitive threshold for
purchases. The established limit shall be applied to all methods of purchase
including but not limited to competitive bids, competitive proposals and competitive
selection and negotiation.
B. All purchases subject to formal competition shall be awarded by the Clerk of the
Circuit Court.
C. Exception for single source commodities: Purchases of commodities and services
from a single source may be exempted from formal competition upon certification by
-the-Purchasing _Agent of both-of the-foRowing conditions; _
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1. The item(s) is the only one available that can properly perform the intended
function(s);
2. The recommended vendor /contractor is the only one ready, willing and able to
meet the Clerk of the Circuit Court's requirements.
All Single Source purchases in excess of the formal competitive threshold shall be
exempt from formal competition by the Clerk of the Circuit Court. Purchases less
than or equal to the formal competitive threshold may be exempted from competition
by the Purchasing Agent as permitted by law. Any waiver of competition in a
specific instance shall not serve to waive competition of future purchases of a similar
or exact nature.
V. COMPETITIVE BID PROCESS
Any purchase of commodities or services costing in excess of the formal competitive
threshold shall be accomplished by competitive sealed bid, by competitive selection and
negotiation (per Section VII) or by competitive proposals (per Section VIII). Award of
Bid Contract shall be made by the Clerk of the Circuit Court to the lowest qualified and
responsive bidder unless an exception is granted. Bid limits for requirements utilizing
federal or state funds will be those required by said agency granting the funds or the
Clerk of the Circuit Courts requirements, whichever are more stringent.
A. Notice Inviting Bids:
1. Announcement: Notice inviting bids shall be publicly advertised or publicly
posted by the Purchasing Agent or the Department in cooperation with the
Purchasing Agent at least ten (10) days proceeding the last day established for
the receipt of proposals.
2. Scope of Notice: The public notice required herein shall include a general
description of the articles to be purchased or sold, shall state where bid
instructions and specifications may be secured, and the time and place for
opening bids.
Bidder's List: The Purchasing Agent shall solicit sealed bids to
vendors /contractors by use of DemandStar by Oniva. The Purchasing Agent
shall select the commodity code fit for the solicitation to ensure proper
vendors /contractors are aware of sealed proposals. If a vendor /contract requests
a copy of the bid instructions and specifications, a written request is necessary
from the vendor /contractor and the Purchasing Agent shall furnish the request in
a timely fashion. (Updated January 1, 2005)
3. Bid Deposits: When deemed necessary by the Purchasing Agent, bid deposits
shall be prescribed in the public notices inviting bids. Said deposits shall be in
the amount equal to five percent of the bid submitted. The Purchasing Agent
shall have the authority to return the deposits of all bidders excepting that posted
by the apparent lowest, qualified and responsive bidder prior to award of bid
contract by the Clerk of the Circuit Court. A successful bidder shall forfeit any
deposit required by the Purchasing Agent upon failure on the vendor's part to
enter into a contract within ten (10) working days after written notice of award.
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4. Bid Addenda: An addendum to a specification shall be defined as an addition or
change in the already prepared specifications for which an invitation has been
mailed for formal quotations or an announcement has been posted for a formal
sealed bid.
a. Any addendum to a request for formal sealed bids shall be approved by the
Clerk of the Circuit Court of designee and the Purchasing Agent. The
addendum shall clearly point out any addition or change to the specifications.
b. The Purchasing Agent shall be responsible for insuring that all prospective
bidders who have received specifications are notified of the addendum in
writing prior to opening of bids.
B. Procedure for Bids:
1. Sealed Bids: Sealed bids shall be submitted to the Purchasing Agent and shall be
clearly identified as bids on the outside of the sealed envelope.
2. Opening: Bids shall be opened publicly at the time and place stated in the public
notices.
3. Tabulation: A tabulation of all bids received shall be made by the Purchasing
Agent and shall be available for public inspection.
C. Tie Bids: Where there are low tie bids and any one of the low qualified vendors has
a principal place of business located in Collier County, the bid shall be awarded to
the local bidder.
D. Rejection of Bids and Negotiation:
1. The Clerk of the Circuit Court shall have the authority to reject any and all bids.
2. If the lowest and most responsive bid exceeds the budgeted amount and the Clerk
of the Circuit Court does not make additional funds available, the Purchasing
Agent may negotiate changes with the low qualified bidder that will bring prices
into budgeted limits, or the item(s) may be re- publicized for bidding after making
sufficient changes within the limit of the money available.
3. If no bid is received, the Clerk of the Circuit Court may authorize the Purchasing
Agent to purchase by negotiation under conditions most favorable to the public
interest and when said purchase will result in the lowest ultimate cost of the
commodities or services obtained.
E. Waiver of Irregularities: The Clerk of the Circuit Court shall have the authority to
waive any and all irregularities in any and all formal bids.
F. Award of Bid Contract: The Clerk of the Circuit Court shall execute formal contracts
having a binding effect upon the Clerk of the Circuit Court office. Formal, bilateral
contracts shall not be required where a purchase order is sufficient. A formal
contract shall be awarded by the Clerk of the Circuit Court to the lowest qualified and
responsive bidder. In addition to the price there shall be considered the following:
1. The ability, capacity and skill of the bidder to perform the contract.
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2. The ability of the bidder to perform the contract within the time required or the
least time, if appropriate, without delay or interference.
3. The experience and efficiency of the bidder.
4. The quality and performance of previous contracts awarded to the bidder.
5. The previous and existing compliance by the bidder with laws and ordinances
relating to the contract.
6. The quality, availability and adaptability of the commodities or contractual
services to the particular use required.
7. The ability of the bidder to provide future maintenance and service (where
applicable).
8. Any other factor deemed appropriate by the Department or Purchasing Agent.
All recommendations for award for bid contract will be reviewed and approved by the
Purchasing Agent prior to the presentation to the Clerk of the Circuit Court.
VI. PROCUREMENT OF PROFESSIONAL SERVICES
A. Because differences in price may only be a minor concern compared to qualitative
considerations, professional services may be exempted by the Purchasing Agent from
the competitive bidding process. Instead, professional services may be acquired
through one of the following methods:
1. Competitive Selection and Negotiation.
2. Competitive Proposals (pursuant to Section VIII).
B. A professional service shall be defined as assistance obtained in support of the Clerk
of the Circuit Court operations from an independent contractor in one or more of the
following professional fields:
1. Audit and Accounting Services — auditors and accountants (excepting the
selection of the annual auditor which shall be conducted as per Section 11.45,
F.S.).
2. Consultants- planning, management, technological or scientific advisors.
3. Financial Services- financial advisor and investment services.
4. Legal Services- attorneys and legal professionals.
5. Medical Services- medicine, psychiatry, dental, hospital, and other health
professionals.
C. Final selection of the professional service provider (award of contract) shall be made
by the Clerk of Court.
D. Purchases for all professional services estimated to be less than the formal
competitive threshold may be approved by the Purchasing Agent, as permitted by the
law.
E. Request for outside legal services will be referred to the Clerk of the Circuit Court for
review and comment as to whether said services are necessary and/or appropriate.
Request for outside legal services may be exempted from formal competition by the
Clerk of the Circuit Court.
VII. COMPETITIVE PROPOSALS
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A. The Competitive Proposals process is a method of contract selection that may be
utilized by the Purchasing Agent under circumstances where one or more of the
following conditions exist:
1. Where qualitative consideration are of equal or greater concern that pricing
considerations.
2. Where the conditions of the purchase do not lend themselves to the formal bid
process or the award of a firm, fixed fee contract.
3. Where the Clerk of the Circuit Court is incapable of specifically defining the
scope of work for which the commodity(s) or service(s) is required and where
the qualified offeror is asked to propose a commodity(s) or service(s) to meet
the needs of the Clerk of the Circuit Court.
B. For purchases in excess of the formal competitive threshold and where appropriate or
required by law, the Competitive Proposals process will be utilized as follows:
1. A request for Proposals (RFP) will be prepared and distributed. Notice of said
request(s) shall be publicly posted or advertised by the Purchasing Agent at least
21 calendar days preceding the last day established for the receipt of proposals.
2. Each Request for Proposals shall identify the appropriate general evaluation
process to be applied to the selection of the best proposal among the
respondents.
3. Prior to the announcement and distribution of the RFP, the Clerk of the Circuit
Court may empower a selection committee to designate and rank the top three
proposals prior to the commencement of negotiations and to negotiate a
tentative agreement, subject to award by the Clerk of the Circuit Court.
4. Proposals may be solicited and/or received in one or more steps as permitted by
law and deemed appropriated by the Purchasing Agent.
C. For purchases in excess of the formal competitive threshold, final selection of the
awardee will be made by the Clerk of the Circuit Court.
VIII. Unused
IX. PAYMENT OF INVOICES
A. It is the intent of the Clerk of the Circuit Court that all agencies under its purview
are in compliance with Section 218.70 F.S., otherwise know as the "Florida Prompt
Payment Act ". Pursuant to this, the requirements of the section shall apply to the
following transactions:
1. The purchase of commodities and services;
2. The purchase or lease of personal property;
B. It shall be the responsibility of the Collier County Accounting Department, in
consultation with the Purchasing Agent to establish, distribute and administer
procedures for the timely payment of all transactions as defined under XI. A hereof.
Such procedures shall include, but not be limited to the following:
1. Formally defining the Clerk's requirements for the content and submission of a
proper invoice, codifying the Clerk's payment requirements and formally
notifying each vendor of their availability.
2. Steps required for the receipt of all invoices and prompt return of improper
invoices.
3. Steps required for the resolution of payment disputes between the Clerk and a
vendor.
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X. PAYMENT OF DUES FOR MEMBERSHIP IN PROFESSIONAL ORGANIZATIONS
Payments may be made for dues for membership in a profession or other organization
provided that such expenditure meets the following criteria:
1. Such membership is deemed necessary to meet duties and responsibilities
required by Federal, State or local mandates or to facilitate proper professional
development.
2. The organization of membership is of non -profit nature.
3. Sufficient funds are available within the proper appropriation unit /summary code.
XI. STANDARDIZATION, COOPERATIVE PURCHASING AND GOVERNMENT
CONTRACTS
A. Where standardization is determined to be desirable by the Purchasing Agent, the
purchase of commodities may be made by negotiation with the approval of the Clerk
of the Circuit Court.
B. The Purchasing Agent shall have the authority to join with other units of government
in cooperative purchasing ventures when in the best interests of the Clerk's office. If
funds have already been budgeted, no further action will be required.
C. Purchases made under the State of Florida and Federal GSA contracts will be
governed as follows:
Above $500: Require two (2) quotes and approval by the Clerk of the Circuit Court.
$500 or less: Require the prior approval of the authorized signatory.
This threshold is consistent with quote thresholds. (Vpdatedo9 107106)
XII. CONTRACT ADMINISTRATION
A. Contract Document: Every procurement of contractual serviced or commodities shall
be evidenced by a written document containing all provisions and conditions of the
procurement. Said document shall include, but not limited to:
I. A listing of the scope of services to be performed or commodities to be
purchased.
2. If appropriate a provision specifying the criteria and the final date by which must
be met such criteria for completion of the contract.
3. A provision specifying the terms of cancellation by the Clerk of the Circuit Court
and where applicable, a provision specifying the terms of renewal.
4. Where applicable, a provision establishing the appropriate types and levels of
insurance to be carried by the vendor. Said provision shall be employed in a
manner consistent with minimum insurance standards approved by the County's
Risk Management department.
5. Where applicable, pursuant to Section 287.32 F.S., a provision requiring the
contractor /vendor to inform the Clerk of the Circuit Court if he /she has been
convicted of a public entity crime subsequent to July 1, 1989.
A purchase order that embodies these provisions shall be sufficient documentation of
the procurement.
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B. Contract Manager: Every procurement of services shall be administered by the using
division.
C. Contract Approval: All formal, bilateral contracts for commodities and services shall
be authorized by the Clerk of the Circuit Court.
XIII. PERFORMANCE AND PAYMENT BONDS
A contractor or vendor shall provide a surety bond from a surety company to guarantee
full and faithful performance of a contract obligation and the payment of labor and
material expended pursuant to a contract whenever, and in such amounts, as required by
statue or otherwise as deemed necessary by the Purchasing Agent. An irrevocable letter
of credit from a financial institution operating within the State of Florida may be
sufficient in place of the performance bond if so provided for the bid contract documents.
XIV. UNAUTHORIZED PURCHASES
No employee shall intentionally order, other than by Field Purchase Order, the purchase
of any commodities or services, or make any contract within the purview of this policy
other than through the Purchasing Agent. Any purchase order or contract made contrary
to the provision hereof shall not be approved and the Clerk of the Circuit Court shall not
be bound thereby. All purchases made within the provisions of this Policy shall be made
with a Field or Regular Purchase Order, whichever is appropriate.
XV. PROHIBITION AGAINST SUBDIVISION
No contract or purchase shall be subdivided to avoid the requirements of this policy.
XVI. PROTEST OF BID OR PROPOSAL AWARD
The purpose of this section is to accommodate legitimate protests concerning formal
competitive invitations and recommended contract awards above the competitive bid or
proposal thresholds prior to award of contract by the Clerk of the Circuit Court.
A. Any actual or prospective bidder or respondent to a Request for Proposals, who
alleges to be aggrieved in connection with the solicitation or award of a contract,
(hereafter referred to as "the protesting party ") may protest to the Purchasing Agent,
who shall serve as the sole recipient of any and all notices of intent to protest and all
formal protests.
B. All formal protests with respect to an Invitation for bids or a Request for Proposals
shall be submitted to the Purchasing Agent in writing prior to the opening of bids or
the closing time for acceptance of proposals. The Purchasing Agent, in consultation
with the contract manager, shall have the authority to address all such protest received
under subsection B. and to determine whether postponement of the bid opening or
proposal closing time is appropriate.
C. Any actual or prospective bidder or respondent to a Request for Proposals who desires
to formally protest a recommended contract award shall submit a notice of intent to
protest to the Purchasing Agent within two (2) calendar days, excluding weekend and
County holidays, from the date iof the-initial posting of the recommended award. - - -
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D. All formal protests with respect to a recommended contract award shall be submitted
in writing to the Purchasing Agent for the response. Said protests shall be submitted
within five (5) calendar days, excluding weekend and County holidays, from the date
that the notice of intent to protest is received by the Purchasing Agent.
The formal protest shall contain, but not be limited to the following information:
1. The bid number and title.
2. The name and address of the protesting party.
3. Statement of disputed issues of material fact. If there are no disputed
material facts, the written letter must so indicate.
4. A concise statement of the ultimate facts alleged and of any relevant
rules, regulation, statues, and constitutional provisions entitling the
protesting party to relief.
5. A demand for the relief to which the protesting party deems himself
entitled.
6. Such other information as the protesting party deems to be material to the
issue.
E. In the event of a timely protest of contract award consistent with the requirements of
this section, the Purchasing Agent shall no proceed further with the award of the
contract until all appropriate administrative remedies as delineated under Section XIV
have been exhausted or until the Clerk of the Circuit Court make a determination on
the record that the award of a contract without delay is in the best interests of the
Clerk's office.
F. The Clerk of the Circuit Court shall review the merits of each timely protest and, in
consultation with the Purchasing Agent issue a decision stating the reasons for the
decision. Said decision shall be in writing and mailed or otherwise furnished to the
protesting party. The decision of the Clerk of the Circuit Court shall be final and
conclusive.
G. In the event of a subsequent objection pursuant to subsection F, the Clerk of the
Circuit Court shall have the discretion to appoint an independent hearing officer to
review the facts relevant to the protest. The appointed officer will have a maximum
of 60 days to schedule and conduct a hearing into the matter and issue a finding of
fact and an opinion in writing to the Clerk of the Circuit Court. Prior to
commencement of the hearing, the protesting party shall be required to post a cash
surety in a amount equal to one (1) percent of the Purchasing Agent's estimate of the
contract amount or one - thousand dollars ($1,000), whichever is less. Should the
Hearing Officer find in favor of the Clerk of the Circuit Court the protesting party
shall forfeit the surety as partial payment for undo delay. Otherwise, the surety will
be returned to the protesting party.
H. Failure to file a formal protest within the time and manner prescribed by Section XVI
shall constitute a waiver of the right to protest by any protesting party as defined by
subsection A of this section.
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XVII. CONTRACT CLAIMS
The purpose of this section is to establish procedures for the resolution of claims against
the Clerk of Courts relating to a contract awarded by the Clerk of the Circuit Court.
A. Any party (herein referred to as the "contractor ") that has entered into an
agreement with the Clerk of the Circuit Court for the provision of commodities
and /or services and alleges to be aggrieved in the performance of said agreement
may file a contract claim with the Purchasing Agent.
B. All claims by a contractor against the Clerk of the Circuit Court relating to a
contract shall be submitted in writing to the Purchasing Agent for a decision.
Claims include (but are not limited to) disputes arising under a contract and those
based upon breach of contract, mistake, misrepresentation, or other cause for
contract modification or rescission. The claim shall contain, but not be limited to
the following information:
1. The contract number and title.
2. The name and address of the contractor.
3. Statement of disputed issues of material fact. If there are no disputed
material facts, the written letter must so indicate.
4. A concise statement of the ultimate facts alleged and of any relevant
contractual provisions, rules, regulations, statues, and constitutional
provisions, rules, regulations, statues, and constitutional provisions entitling
the contractor to relief.
5. A demand for the relief to which the contractor deems himself entitled.
6. Such other information as the contractor deems to be material to the issue.
C. The decision of the Clerk of the Circuit Court shall be issued in writing and shall
be mailed or other wise furnished to the contractor. The decision shall state the
reason(s) for the decision reached and specify the contractor's rights of appeal
under subsection C of this section.
D. If the Clerk of the Circuit Court does not issue a written decision regarding any
contract dispute within thirty (30) days after written request for a decision, or
within such longer period as may be agreed upon between the contractor and the
contract manager, the contractor may proceed as if an adverse decision had been
received.
E. The Clerk of the Circuit Courts' decision shall be final and conclusive unless,
within five (5) calendar days from the date of the contractor's receipt of the
decision, the contractor delivers a written appeal to the Clerk of the Circuit
Court.
G. In the event of a subsequent appeal pursuant to Subsection E, the Clerk of the
Circuit Court shall have the discretion to appoint an independent hearing officer
to review the facts relevant to the claim. The appointed officer will have a
maximum of 60 days to schedule and conduct a hearing into the matter and issue
a finding of fat and an opinion in writing to the Clerk of the Circuit Court.
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XVIII. EMERGENCY PURCHASES
A. By Clerk of the Circuit Court: In case of an emergency which requires immediate
purchase of commodities or services in excess of the formal competitive
threshold, the Clerk of the Circuit Court shall be empowered to authorize the
Purchasing Agent to secure by open market procedure as herein set forth, any
commodities of services. The Clerk of the Circuit Court shall have the authority
to act in the case of any emergency including the issuance of emergency change
orders /supplemental agreements.
XIX. INSPECTION AND TESTING
The Purchasing Agent shall inspect, or supervise the inspection of, or cause to be
inspected, all deliveries of supplies or services to determine their conformance with the
specification set forth in an order or contract.
A. Inspection by using Department: The Purchasing Agent shall have the authority
to authorize using departments having the staff and facilities for adequate
inspection to inspect all deliveries made to such using agencies under rules and
regulation which the Purchasing Agent shall prescribe.
B. Testing: The Purchasing Agent shall have the authority to require chemical and
physical tests of samples submitted with bids and samples of deliveries which are
necessary to determine their quality and conformance with specifications. In the
performance of such tests, the Purchasing Agent shall have the authority to same
use of laboratory facilities of any agency of the County or of any outside
laboratory.
XX. SURPLUS SUPPLIES AND TANGIBLE PERSONAL PROPERTY
All departments shall submit to the Director, at such times and in such form as shall be
prescribed, reports showing stocks of all tangible personal property which are no longer
used or which have become obsolete, worn out or scrapped.
A. Transfer: The Purchasing Agent shall have the authority to transfer surplus stock
to other using departments or to the County Purchasing Department if no longer
usable.
XXI. CENTRAL STORES
The Purchasing Agent shall control and supervise storerooms and shall administer the
same.
XXH. COPIER PROGRAM
All common photocopying functions will be under the direction of the Purchasing Agent.
The Purchasing Agent carry out the responsibilities for the purchasing equipment the
supplies, regulations, service and maintenance, maintaining records and where necessary
with furnishing the Bookkeeping Department with necessary data to equitably charge
using departments for copying services.
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XXHI. PRICE AGREEMENT CONTRACT PROCEDURE
Each Division Director shall have the authority to submit requisitions to the Purchasing
Agent for supplies available under the terms of a "fixed price agreement" entered into in
accordance with the terms of this Policy. This procedure is for cases where a limited
number of vendors can perform a specific requirement and the vendor need to be utilized
on a regular basis.
XXIV. SEVERABILITY
If any one or more of the provisions of this Policy should be held contrary to any
provision of law or contrary to express law, though not expressly prohibited, or against
public policy, or shall for any reason whatsoever be held invalid, then such provision(s)
shall be null and void and shall be deemed severable from the remaining provisions of
this policy and in no way shall affect the validity of all other provisions of this Policy
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3315 TAMIAMI TRL E STE 102
NAPLES, FL 34112 -5324
May 12, 2014
Couhify M
CLERK OF THE C.
COLLIER COUNTY
Dwight E. Brock - Clerk
Clerk of Courts • Comptroller • Ai
ier
' T COURT
of County Funds
9/23/2014 10.C.
P.O. BOX 413044
NAPLES, FL 34101 -3044
T0: Interested Pro posers /Distribution List
RFP 2014-001 Banking Services
The Clerk of the Circuit Court of Collier County, Florida is seeking proposals for the above- referenced
Request for Proposal (RFP) 2014 -001. Enclosed is the proposal packet to be completed.
Sealed proposals must be submitted before 2 P.M. EST on June 13, 2014. Any questions or requests for
more information regarding this proposal should be addressed to Alina Bec at
Alina.Bec @colliercierk.com
Please direct sealed proposals to:
Alina Bec, Purchasing Specialist
Collier County Clerk of the Circuit Court
Clerk's Administration — 2nd Floor
3315 Tamiami Trail East, Suite #102
Naples, Florida 34112 -5324
Please note that sealed proposals must be submitted before 2 P.M. EST, June 13, 2014.
Sincerely,
QJ
Alina Bec
Purchasing Specialist
Enclosures
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PUBLIC NOTICE
NOTICE IS HEREBY GIVEN that sealed proposals will be received by the Clerk of the Circuit Court of Collier
County in the Administration Office on the 2nd Floor of the Collier County Courthouse Annex located at
3315 Tamiami Trail East, Ste 102, Naples, Florida 34112 until 2:00 P.M. EST on June 13, 2014 for:
RFP 2014 -001 Banking Services
A mandatory pre - proposal conference will be held on Tuesday, May 20, 2014 at 2:00 P.M. EST in the
Collier County Clerk of the Circuit Court's Administration Office on the 2nd Floor of the Collier County
Courthouse Annex located at 3315 Tamiami Trail East, Ste 102, Naples, Florida 34112. Any proposer
wishing to respond to said RFP shall be in attendance.
A copy of the purchasing policy, proposal instructions, specifications, exhibits and samples for this
proposal may be obtained from Alina Bec, Purchasing Specialist for the Clerk of the Circuit Court of Collier
County.
All proposals shall be made upon the Official Proposal Form attached to the specifications which may be
obtained by bona fide proposals from:
• The Office of the Clerk of the Circuit Court
• DemandStar - www.demandstar.com
• The Clerk of the Circuit Court's website www.CollierCierk.com
Any questions regarding this proposal shall be directed to Alina Sec, Purchasing Specialist for Clerk of
the Circuit Court, at alina.bec @collierclerk.com
The Clerk of the Circuit Court of Collier County does not discriminate based on age, race, color, sex,
religion, national origin or disability.
Proposals will be opened publicly at 2:00 P.M. EST, June 13, 2014 in the Collier County Clerk of the Circuit
Court's Administration Office on the 2 04 Floor of the Collier County Courthouse Annex located at 3315
Tamiami Trail East, Ste 102, Naples, Florida 34112.
DWIGHT E. BROCK
CLERK OF THE CIRCUIT COURT
COLLIER COUNTY, FLORIDA
BY: Alina Bec
Purchasing Specialist
Broadcast via - Demand-Star on Monday, May42,,2014 --
Published in Naples Daily News on Monday, May 12, 2014
Published on the Clerk's website, www.CollierClerk.com Monday, May 12, 2014
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I. Introduction
A. Objective
The Collier County Clerk of the Circuit Court, acting in his capacity as custodian of County funds
and Chief Financial Officer of Collier County, Florida, a political subdivision of the State of
Florida, is soliciting proposals from qualified financial institutions (as defined by Florida Statute
280.02) licensed in the State of Florida for the purpose of providing banking services and to act
as a depository bank for the Collier County Board of County Commissioners (BOCC), the Collier
County Clerk of the Circuit Court (COCC) and the Collier County Supervisor of Elections (SOE),
collectively, "the Clerk ". Banking services will be contracted for five (5) years with three (3)
optional one (1) year renewals.
This Request for Proposal (RFP) is intended to identify the financial institution best qualified to
meet the cash management goals of the Clerk. These goals are enumerated below:
• Maximum accountability and minimum risk
• Lowest cost to the taxpayer
• Maximizing return on overnight investment
B. Instructions
1. Bank Proposal Conference
A representative from each financial institution wishing to respond to the Clerk
of the Circuit Court's RFP must be in attendance. This conference will be held at
2:00 P.M. EST, Tuesday, May 20, 2014 in the Collier County Clerk of the Circuit Court's
Conference Room, 2nd Floor Courthouse Annex, at 3315 Tamiami Trail East, Suite #102
Naples, Florida 34112 -5324.
2. Sealed Proposals
All responses to this RFP shall be received no later than Friday, June 13, 2014 by
2:00 P.M. EST, clearly identified as follows:
Collier County Clerk of the Circuit Court
RFP 2014001 BANKING SERVICES
Mail or deliver to:
Alina Bec, Purchasing Specialist,
Collier County Clerk of the Circuit Court
Clerk's Administration — 2 "d Floor
3315 Tamiami Trail East, Suite #102
Naples, Florida 34112 -5324
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3. Written Responses (Technical and Pricing)
All financial institutions submitting a proposal are required to adhere to the following:
a. Proposals must use letterhead bearing the financial institution's name and be
signed by an officer of the bank.
b. Proposals must provide a complete listing of contact personnel and phone
numbers in the following areas:
• Customer Service
• Treasury Management
• Bank Reconciliation
• Bank Conversion Services Planning
• Wire Transfer
• Automated Clearing House Transmissions
• Positive Pay Services
• Retail and Wholesale Lockbox Processing
• Preauthorized Debit Processing
• Merchant Services Processing
• Technological Opportunities
c. Proposals must bear the bank's corporate seal.
d. Proposals must include the following completed exhibits and information as
provided within this RFP:
Pricing Response
• Exhibit A— Pricing Proposal Form
Technical Response
• Exhibit B — Proposal Exception Form
• Exhibit C— General Information
• Exhibit D — Sworn Statement on Public Entity Crimes
• Exhibit E — Letter of Intent
• Exhibit F — BAI Critical Quality Indicator
• Bank's audited financials for the previous two years
• Bank's availability schedule
• Map of offices within Collier County, Florida with an outline of services
available at each branch
• Statement of Qualified Public Depositor (QPD) status and collateral
verification
e. Each financial institution must submit five (5) unbound copies of the Technical
Response, two (2) copies of the Pricing Response and one (1) complete electronic
copy.
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4. Schedule
The Clerk's Office and all participating financial institutions shall adhere to the following
time schedule regarding this Request for Proposal:
a. May 12, 2014 — Post Public Notice of Request for Proposal.
b. May 20, 2014 —Mandatory pre - proposal conference at 2:00 P.M. EST, in the Clerk of
the Circuit Court's conference room, at the address listed below: .
Collier County Clerk of the Circuit Court
Clerk's Administration — 2 "d Floor
3315 Tamiami Trail East, Suite #102
Naples, Florida 34112 -5324
The pre - proposal conference is intended to provide participants the opportunity to
ask questions and receive clarification on any requirements within the RFP. All
participating banks are requested to contact the Clerk's Purchasing Specialist at
239 - 252 -8472 between 8:00 A.M. and 5:00 P.M. EST, to confirm their attendance
by May 19, 2014, as well as complete Exhibit E, "Letter of Intent ". Letters of Intent
can be faxed to the Clerk's Purchasing Specialist at 239 - 252 -8838, or scanned to
Alina.Bec @collierclerk.com . No questions or clarifications will be handled outside
of this conference except as noted in Section 1.8 "Questions and Additional
Information ".
c. Beginning June 13, 2014 the Clerk's Office will evaluate each proposal. The top
ranked institutions may be invited to make oral presentations June 23, 2014
through June 27, 2014. The Clerk reserves the right to schedule additional
question and answer periods, as needed.
d. Friday, July 11, 2014, the Clerk's Office will post notification of the award, as well as
complete rankings on the Clerk's Official Website, www.CollierCierk.com.
e. The Clerk's Office will adhere to this schedule as closely as possible. The Clerk
reserves the right to modify the schedule when he deems it in the best interest of
the County. In the event of changes in the schedule all parties will be notified in
writing.
S. Selection Criteria
The following criteria are the minimum requirements by the Collier County Clerk of
the Circuit Court. Failure to meet these minimum requirements may result in
rejection of proposer's response to RFP 2014 -001 Banking Services.
a. The bank must be a Qualified Public Depository (QPD) as defined in Florida Statutes,
Chapter 280 as well as a Federal Withholding Tax Depository.
9/23/2014 10.C.
b. The financial institution must be organized for the purpose of providing commercial
banking services and have three (3) years previous experience with proven
effectiveness in administering the specified services for governmental institutions
and have a proven ability for immediate contract start-up.
c. The bank must have a complete and comprehensive response to all questions in the
RFP, as well as completed Exhibits A through F attached to this RFP. In addition, the
proposal must demonstrate attention to detail and be responsive to each service
outlined in Section III, titled "Scope of Banking Services ".
d. The bank must allow for the handling of periodic daylight overdrafts.
e. The bank must maintain multiple branches within the boundaries of Collier
County, Florida. The bank must provide a map of locations and services provided at
each location, including automated teller machine (ATM) locations.
f. Must have the ability to provide various electronic banking services that should
include, but not be limited to, wire transfers, online services such as check imaging,
account balance inquiry, positive pay validation, direct deposit, electronic deposit
and ACH.
g. The bank must maintain a drug -free workplace policy.
h. The proposing bank must provide a local contact, at a decision making level, that
will resolve issues in a timely manner.
i. The bank must demonstrate the quality of its business relationships through the
references provided.
j. Each bank must provide their current Standard & Poor's, Fitch or Moody's Investor
Service credit rating(s) at the time of proposal.
k. In order to facilitate employee use of payroll direct deposit, only banks with the
capability to provide workplace banking shall be considered. A proposing bank's
workplace banking program shall provide a checking account and a savings account
for BCC, COCC and SOE employees with no maintenance fees and no minimum
balance requirements.
6. Evaluation and Criteria
The Clerk's office will evaluate all proposals and select the best provider. This
determination will be made at the sole discretion of the Clerk of Courts after
evaluating the price and other technical criteria. In addition, the determination or the
criteria and process by which proposals are evaluated, the decision as to who shall
receive the contract award, or whether or not an award shall ever be made as a result
of_ this- request, -shall_be at the _sole _ discretion of the Clerk of the Circuit Court. The
decision of the Clerk Is final.
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Responsiveness to RFP —15 points maximum
• Conformance with and applicability of information to RFP requirements
• Quality and scope of the proposal
• Reasonableness and clarity of cost estimate
Qualifications and experience — 40 points maximum
• Respondent's bank history, structure, experience and capacity
• The safety and soundness of the financial institution
• The respondent's experience with large governmental units, particularly in
Florida
• Respondent's total staff size and composition
• Respondent's demonstrated experience with banking and cash management
services the County is requesting
• Respondent's experience with large governmental units, particularly in Florida
• References provided in Section 111.0 "Designated Account Executive and
References"
• Local office staff size and resources
• Commitment to provide continuity of qualified staff and to staff with local
resources
• Staffing structure and qualifications of assigned staff
Understanding County Needs — 20 points maximum
• Degree of dedicated and priority attention by assigned banking personnel
• Respondent's ability to provide adequate and convenient services
• Respondent's ability to use and provide access to technology for services
• Management's involvement and commitment to direction and review of
services provided
• Competitive differences
Investment Options -10 points
• Interest income from funds placed on deposit with the bank
Cost of Banking Services —15 points
• Cost structure (up -front costs and recurring costs)
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7. Terms and Conditions
All proposals must acknowledge if the financial institution can comply with each of
the following terms and conditions:
a. The Clerk reserves the right to reject any or all proposals, waive any irregularities or
formalities in. any proposal or in the proposal proceedings which, in his
opinion, are in the best interest of the County. The contract will be awarded
to the vendor whose proposal, in the opinion of the Clerk, is the best taking into
consideration all aspects of the proposer's response, including total cost to the
County. The winning bank's proposal and this RFP shall become integral parts of
the contract. Exceptions to any specification must be placed on Exhibit B "Proposal
Exception Form" and will be considered in the final analysis of the proposal.
Exception costs will be added or subtracted from the submitted proposal to arrive
at a cost to the County. Failure to include an exception on Exhibit B will render
the exception invalid.
b. The financial institution understands that time is of the essence. . If a fully
executed contract is not received within fifteen (15) business days of initial award,
the Clerk will notify the financial institution of his intent to award the contract to
the next most qualified institution. The Clerk assumes no cost to any of the
proposer's in preparation of their response to this RFP.
c. Participation in this RFP may subject the financial institution to an examination of
their facilities and procedures to ensure compatibility with the Clerk's system and
procedures. The successful proposer must have a structure that is compatible with
the Clerk's current SAP financial system.
d. Upon being notified, the financial institution awarded the contract will be
requested by the Clerk to attend a conference in order to coordinate the
transfer of funds, establish accounts and exchange information and determine
conversion details. During the term of the contract relevant bank personnel shall
attend, in person or by conference call, monthly bank meetings.
e. This RFP contains estimates of transactions in Exhibit A, "Pricing Proposal Form ".
Although these estimates are based upon research, the Clerk's Office cannot
guarantee such levels will be met or exceeded at any given time.
f. The contract may be terminated by the financial institution upon providing written
notice to the Clerk of the Circuit Court no less than 180 days prior to the
effective date of such termination. The Clerk may terminate the agreement
with the financial institution upon 30 days' written notice prior to the
effective date of the termination. Under no circumstances will any damages be
paid by the Clerk as a result of the termination of this contract and its related
services.
g. The banking agreement shall be for an initial period of five (5) years and may be
extended for an additional three (3), one (1) year periods by mutual agreement
between__ the___Clerk -and ___the institution_ awarded the banking contract.
Continuation of the contract beyond the initial term is the Clerk's prerogative and
not a right of the successful proposer.
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h. The awarded financial institution agrees to maintain the fee structure as outlined
in Exhibit A for the full term of this agreement, including extensions.
i. The qualified financial institution must submit one copy of their a u d i t e d
financial statements for each of the last two fiscal years and last two reports
issued pursuant to Statement on Standards for Attestation Engagements (SSAE) No.
16. Access to audited annual financial statements and SSAE No. 16 report's will be
required during the term of this agreement as well as collate ra lizatio n verification
related to Florida Statutes, Chapter 280.
j. Submit notarized sworn statement under Florida Statutes Chapter 287.133 on
Public Entity Crimes, Exhibit D, "Sworn Statement on Public Entity Crimes".
k. Bank must respond to the Clerk's annual audit confirmation process at no additional
cost. Please indicate if the bank uses an automated process for confirmation
purposes.
I. Proposals will be on file in the Office of the Clerk of the Circuit Court as outlined in
Florida Statutes, Chapter 119 regarding Public Records.
m. The Clerk's Office prefers that the services listed herein be provided by a single
bank, however, the Clerk reserves the right to separate specific services and award
to more than one institution should that be found to be in the best interest of the
taxpayers of Collier County.
n. The awarded contract shall not be assigned without the express written approval of
the Clerk of the Circuit Court. In addition, the contract shall not be transferred, by
merger or acquisition, in whole or in part without providing 60 days' notice to the
Clerk's Office. In addition, the bank will absorb all costs of conversion resulting
from bank transfer, safe or merger.
o. If, following the announcement of the award of the contract from this request, an
unsuccessful proposer wishes to challenge that award; they must do so in
writing, within two (2) business days following the award announcement. The
unsuccessful proposer in their protest must enumerate those parts of the proposal
and evaluation process they consider flawed or unfair, and why. Please refer to the
Clerk's Purchasing Policy, available on the Clerk's website, for further information.
p. The financial institution understands that the Clerk requires the ability to solve
problems in a timely manner and at a local level. The Clerk's office will be assessing
performance of the financial institution on a daily basis.
q. All pricing for services related to this RFP shall be submitted in the Pricing
Response, Exhibit A, or the Clerk is not responsible for payment. Any additional
services added subsequent to this RFP will be separately negotiated in accordance
with the Clerk's Purchasing Policy.
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8. Questions and Additional Information
Requests for clarification or additional information shall be made in writing to:
Alina Bec, Purchasing Specialist
Collier County,Clerk of the Circuit Court
Clerk's Administration — 2nd Floor
3315 Tamiami Trail East, Suite #102
Napies, Florida 34112 -5324
E -mail @ Alina.Bec @collierclerk.com
Responses to requests will be furnished to all potential proposers through posting to the
Clerk's Official Website, www.CollierClerk.com. Cutoff date to receive requests in writing
will be Wednesday, June 4, 2014. Requests received after this date will not be answered.
11. Account Structure
The Collier County Board of County Commissioners (BOCC), Clerk of the Circuit Court. (COCC)
and Supervisor of Elections (SOE) currently maintain numerous accounts for daily operations.
These accounts are classified as either primary or non - primary accounts. Alternatives to
this account structure may be proposed but must be accompanied by an explanation of the
benefits of such a change.
A. Primary Accounts
The Clerk desires to maximize its cash availability through the use of concentration and zero
balance accounts (ZBA). The primary account relationship will be comprised of three separate
concentration accounts, (BOCC, COCC and SOE) each with separate ZBA accounts for accounts
payable, payroll and self - insurance payments, as applicable. The zero balance accounts will
be reimbursed by the concentration account on a daily basis and will always have a zero
ledger balance at the end of the day. All transfers to the ZBA accounts must take place
automatically, without initiation by the Clerk. The Clerk desires to operate the primary
account structure on a controlled disbursement basis for cash management purposes. The
Clerk needs to know the amount of checks that will clear its ZBA accounts by 1:30 P.M. on a
same day basis.
The Clerk reserves the right to open additional zero balance accounts during the contract
period at the price contained within the proposal, provided the awarded bank is furnished
notification of at least thirty calendar days.
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Board of County Commissioners
BOCC Concentration Account — This is the primary depository account for all Board funds.
Activities in this account include inbound wire transfers, automated clearing house credits,
utility lockbox transactions, utility preauthorized debits (drafts) and numerous daily deposits
from County Departments such as Growth Management, Public Utilities, Finance and
Accounting and Parks and Recreation, including over the counter and web based credit card
payments. All outbound wire transfers clear directly against this account, including vendor
payments, payroll direct deposit and debt service payments. Incoming and outgoing wire
transfers will also be made from this account for investment purchases, interest postings,
sales, calls and maturities.
The following zero balance accounts (ZBA) are utilized to clear check transactions against the
BOCC concentration account as follows:
BOCC Accounts Payable (ZBA) — All BOCC accounts payable checks clear against this account.
BOCC Payroll (ZBA) -All BOCC payroll checks clear against this account.
BOCC Group Benefits (ZBA) — All health self- insurance payments clear against this account.
The Group Benefits account is administered to by a third party administrator (TPA).
BOCC Property and Casualty (ZBA) — All property and casualty self - insurance payments clear
against this account. The Property and Casualty account is administered to by a TPA.
BOCC Workers' Compensation (ZBA) All workers' compensation self - insurance
payments clear against this account. The Workers' Compensation account is administered to
by a TPA.
On a daily basis, see Section III.0 "Electronic Cash Management", balances available for
investment in the BOCC concentration account will be made available electronically.
Clerk of the Circuit Court
COCC Concentration Account — This is the primary depository account for all Clerk funds.
Activities in this account include inbound wire transfers and daily deposits court related
collections. All outbound wire transfers clear directly against this account, including vendor
payments, payroll direct deposit and remittances to other governments. Substantially all of
the Clerk's payroll transactions are paid by direct deposit.
The following zero balance accounts (ZBA) are utilized to clear check transactions against
the COCC concentration account as follows:
COCC Accounts Payable (ZBA) - All COCC accounts payable checks clear against this account.
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COCC Payroll (ZBA) - All COCC payroll checks clear against this account. This account is used
on a limited basis as substantially all payroll transactions utilize direct deposit.
COCC Child Support (ZBA) — Clears child support payments for checks written by the Clerk.
The following accounts are utilized to clear specific transactions as indicated in their
description:
COCC State Disbursement Unit — This account receives and disburses wire transfers with the
State of Florida for the State's Child Support State Disbursement Unit.
COCC Eminent Domain Account —This account receives and disburses via intrabank transfers
with the COCC concentration account.
On a daily basis, see Section III.0 "Electronic Cash Management", balances available for
investment in the COCC concentration account will be made available electronically.
Supervisor of Elections
SOE Concentration Account - This is the primary depository account for all Supervisor funds.
Activities in this account include inbound wire transfers and daily deposits court related
collections. All outbound wire transfers clear directly against this account, including vendor
payments and payroll direct deposits. Incoming and outgoing wire transfers will also be
made from this account for State Board of Administration purchases and sales.
The following zero balance accounts (ZBA) are utilized to clear check transactions against the
SOE concentration account as follows:
SOE Accounts Payable (ZBA) - All SOE accounts payable checks clear against this
account.
SOE Payroll (ZBA) - All SOE payroll checks clear against this account.
On a daily basis, see Section III.0 "Electronic Cash Management", balances available for
investment in the SOE concentration account will be made available electronically.
B. Non - Primary Accounts
Board of County Commissioners
The BOCC also maintains the following accounts for purposes of segregation and
convenience as described below:
BOCC Flexible Benefits — Employee payroll deductions are deposited to this account and
payments for reimbursement of related medical and day care services are made out of the
account. The Flexible Benefits account is administered to by a TPA.
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BOCC Health Reimbursement Account (ZBA) — This account handles employer deposits
made on behalf of qualified employees for health care reimbursement under the BOCC's
Health Reimbursement Plan. The Health Reimbursement Account is administered to by a
TPA.
BOCC Domestic Animal Services (DAS) - This account handles DAS related customer
receipts, including credit card payments. This account is swept into the concentration
account on a daily basis.
BOCC Emergency Medical Services (EMS) - This account handles EMS related receipts,
including credit card payments and lockbox transactions. This account is swept into the
concentration account on a daily basis.
BOCC Landfill - This account handles landfill related customer receipts, including credit card
payments. This account is swept into the concentration account on a daily basis.
BOCC Developmental Services Web - This account handles Collier County Growth
Management related customer receipts, including credit card payments. This account is
swept into the concentration account on a daily basis.
BOCC Utility Billing Water and Sewer - This account handles Collier County Water and
Sewer District related customer receipts, including credit card payments. This account is
swept into the concentration account on a daily basis.
Ill. Scope of Ban king Services
A. Availability of Funds
The BOCC, COCC and SOE will make deposits at various branch locations throughout the day.
The Clerk of Courts requires all deposits received by the financial institution by 4:00 P.M.
EST, at the earliest, be credited as same day transactions to the respective account ledgers.
The Clerk's Office also requires the financial institution adhere to the following:
1. Ensure same day availability of funds for cash deposits, incoming wire transfers
and ACH transactions, as well as checks drawn on the financial institution.
2. Provide a copy of the financial institution's current availability schedule for checks
deposited and its methodology for computing deposit float.
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B. Overnight Investment of Available Funds
Concentration account balances for the respective agencies covered by this RFP for the dates
indicated:
Month
End
BOCC
Concentration
COCC
Concentration
SOE
Concentration
Total
Apr -13
$38,916,137
$39,076,570
$232,334
$78,225,041
May -13
19,110,953
42,316,422
280,888
61,708,263
Jun -13
30,829,572
42,597,947
304,546
73,732,065
Jul -13
45,017,195
40,929,384
265,856
86,212,435
Aug -13
44,617,496
43,572,822
291,890
88,482,208
Sep-13
56,227,459
39,118,633
321,005
95,667,097
Oct -13
32,236,359
30,471,747
660,401
63,368,507
Nov -13
76,253,754
33,003,126
700,566
109,957,446
Dec -13
48,184,730
33,516,224
673,026
82,373,980
Jan -14
74,329,761
35,817,611
707,332
110,854,704
Feb -14
73,837,381
35,917,168
716,616
110,471,165
Mar -14
96,515,171
32,012,398
674,327
129,201,896
Avg. Balance
$53,006,331
$37,362,504
$485,732
$90,854,567
Although these balances are based upon actual historical data, the Clerk's Office cannot
guarantee such levels will be maintained.
The awarded bank agrees to automatically invest the respective available balances in the
BOCC, COCC and SOE concentration accounts, and non - primary accounts, on the bank's books
at 5:00 P.M. EST, in accounts within the bank. Please explain the method used to calculate
the invested balance, the interest rate to be applied, compounding period and the frequency
of interest credits. The rate, or index, specified for the account must be available on a
daily basis for independent assessment by the Clerk's Office. Please provide a schedule
showing the proposed interest rate for the period April 2013 to March 2014.
In the event that any concentration account should have a negative balance there will not be
any interest or penalty assessed. The Clerk will not accept any exceptions to this
specification.
Alternative Overnight Investment
Alternative overnight investments may be proposed but only as an optional proposal. Please
provide the services specified above in your proposal, with an attachment describing the
alternative proposal. Alternative proposals may be accepted if they are considered
"deposits" and are thus covered by Florida Statutes, Chapter 280, and they provide the same
level of and security and service outlined above. The Clerk is interested in maximizing
investment return without increased risk or loss of flexibility.
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C. Electronic Cash Management
The bank will provide electronic cash management services capable of providing at least the
following on all BOCC, COCC and SOE accounts:
1. Previous day detail reporting by 8:00 A.M. EST.
2. Current day balance and detail reporting by 8:00 A.M. EST, and intra -day ACH and
controlled disbursement reporting by 1:30 P.M. EST.
3. Stop payment inquiry capability for accounts payable and payroll checks.
4. Initiate repetitive and non - repetitive wires via the internet.
5. Positive pay service for checks and ACH transactions, with the ability to send
multiple daily files, as well as offer the capability to remove a check or ACH from a
file and receive electronic notification of exception items.
In addition, provide information on the bank's electronic cash management services, and
whether or not the above criteria can be met. Please include all related hardware and
software requirements.
D. Wire Transfer Services
The Clerk will require dual release for all outgoing wire transfers. At no time will the Clerk
permit or assign the authority for any one individual employee the capability of executing
outgoing funds transfers independently.
1. Describe in detail your financial institution's security procedures for electronic fund
transfers (EFT).
2. What is the latest time an outgoing EFT can be released?
E. ACH Payables and Payroll Direct Deposit
The awarded bank shall have the ability to provide ACH services for the direct deposit of
payroll and payables. The bank shall be capable of receiving this data via direct
transmission in standard NACHA format, with credit entries directed to the employee's or
vendor's account at any participating financial institution. Responses to the following must
be included in each proposal:
1. Provide required file format and ACH agreement.
2. Instructions for the origination of ACH entries.
3. Describe the security procedures, including file encryption.
4. Instructions - for err-or resolutions in file transmission
S. Number of days the file must be received prior to the effective pay date.
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6. Indicate when the off - setting debit will post to the respective accounts (BOCC,
COCC and SOE).
7. Do you provide ACH return notification, and if so, how is the electronic information
transmitted?
8. Provide a 12 — month calendar of banking holidays, with assurance that holidays
will not affect direct deposit transmission dates. The Clerk's holiday schedule for
calendar year 2014 is available at www.CollierCierk.com.
9. Make provisions for electronic acknowledgment of each file transmission that is
sent, identifying the total dollar amount of the file and the number of
transaction(s).
F. Positive Pay Services
The financial institution shall be capable of providing positive p ay services for all
checks and ACH transactions. Each proposal must include a response to the following:
1. Provide the required file format.
2. Include the bank's positive pay agreement.
3. The financial institution must be able to receive a direct data file
transmission.
4. What is the maximum frequency with which these transmissions can occur?
5. Exception items must be presented to the Clerk's Office electronically. Please
provide the time that they will be available. No item shall be cleared without
approval of the Clerk's office.
6. Provide the latest time the bank will accept a positive pay file transmission for
current day activity.
G. Account Reconciliation and Statements
The bank will provide monthly bank statements and online reconciliation services for the
accounts specified and for those established during the term of this contract. The
following are minimum requirements for these services:
1. Provide cleared check information electronically, on a daily basis and per cleared
item.
2. Provide the BOCC, COCC and SOE account reconciliation data online, aggregated
by bank account.
3. Provide monthly statements within ten business days after the end of the calendar
month-
4. The bank will provide ail debit and credit memorandums with each monthly
statement.
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5. All cancelled check and deposit images will be available online to the Clerk's Office
within 10 days after the end of the calendar month.
6. Provide details of your imaging service including system features and hardware
requirements. _
H. Account Analysis Statements
1. The bank agrees to provide separate monthly analysis statements for each of the
BOCC, COCC and SOE accounts.
2. Monthly summary analysis will be provided showing the combined activity for all
BOCC, COCC and SOE accounts.
3. The analysis statements will, at a minimum, itemize the services provided, volume
processed, unit charges and extended totals.
4. Monthly analysis statements will be made available online.
I. Daylight Overdraft
Occasionally, the BOCC concentration account sends out a large outgoing wire transfer which
necessitates the funds to cover these transactions be wired from an outside investment
source (i.e., custodial account). Generally, the outgoing wire is ready for processing prior to
the receipt of the funds necessary to cover this transaction, thereby creating a daylight
overdraft. The successful proposer will demonstrate the ability to cover these overdrafts
without assessing penalties or interest.
J. Foreign Items
Please describe the process required by your financial institution for depositing foreign
checks.
K. Payment for Banking Services
Please discuss the methods of fee payment available to the County. If an earnings credit
methodology is proposed please provide the details for its calculation and the calculation of
the earnings credit rate (ECR). In addition, please provide a minimum ECR rate. Direct
invoice payment terms shall be net 45 days from date of receipt. At no time shall the bank
automatically debit any account for service charges orfees.
Complete the applicable unit price for services along with the monthly totals for each line
item in Exhibit A. In addition, at the bottom of Exhibit A, include any fees your
institution will assess that may not appear in this exhibit or that are related to expanded
services.
L. Retail Lockbox Services
The BOCC currently utilizes -a. lockbox for the collection and processing -of utility payments. A — -
response to the following must be included in each proposal:
1. Provide the bank's retail lockbox agreement.
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2. Please indicate the proposed location of the lockbox site, including address. Also,
provide an alternate lockbox processing location in the event the primary location
is unable to process payments.
3. Is the retail lockbox processing being performed by the bank, or by a third party? If
by third party, please identify and provide appropriate background information for
evaluation.
4. The bank must accept a CSV file from the BOCC's Utility Billing and Customer
Service Department (UBCS) containing all customer numbers. This file will be sent
weekly to the bank and this file will be used to verify that the account numbers,
and format, match before the payment file is sent to UBCS.
S. What is the processor's average error rate per 1,000 items processed?
6. Explain the process that will be used to process payments representing multiple
accounts.,
7. The bank must provide online access to payment detail on a same day basis.
Such data would include all checks, stub images, customer account number, check
number and dollar amount, and be available no later than 2:00 P.M. The
bank must also provide internet access to accounts sufficient to allow the viewing
of returned checks.
8. All information related to payments that do not have either a payment stub
enclosed or an account number shown on the check will be sent via overnight mail
to UBCS. All correspondence received by the lockbox will also be sent via overnight
mail to UBCS.
9. How frequently is the mail picked up at the lockbox? In addition, what is the last
mail pickup time that will be included in that days' deposit.
10. Provide the operating hours of the processor's lockbox department and provide a
contact person for the UBCS lockbox account.
11. A fax or e-mail must be provided to the BOCC's Utility Billing Department
by 2:00 P.M. EST, each day identifying the total deposit amount and number of
transactions.
12. Please define the testing and implementation time required to "go live" after the
award of contract, including as detailed a schedule as possible.
13. Upon bank selection, lockbox testing must be successfully completed in a timely
manner.
14. Please provide protocols for the resolution of errors related to file transmission.
Additional technical specifications and requirements for Retail Lockbox Services are available
.upon request.
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M. Wholesale Lockbox Services
The BOCC currently utilizes a lockbox for the collection and processing of Emergency Medical
Services (EMS) payments. A response to the following must be included in each proposal:
1. Provide the bank's wholesale lockbox agreement.
2. Please indicate the proposed location of the lockbox site, including address. Also,
provide an alternate lockbox processing location in the event the primary location
is unable to process payments.
3. Is the wholesale lockbox processing being performed by the bank, or by a third
party? If by third party, please identify and provide appropriate background
information for evaluation.
4. What is the processor's average error rate per 1,000 items processed?
S. Explain the process that will be used to process payments representing multiple
accounts.
6. The bank must provide online access to payment detail on a same day basis.
Such data would include all checks, stub images, customer account number, check
number and dollar amount, and be a v a it a b I e no later than 2:00 P.M. The
bank must also provide internet access to accounts sufficient to allow the viewing
of returned checks.
7. All information related to payments that do not have either a payment stub
enclosed or an account number shown on the check will be communicated to EMS
not later than the next day. All correspondence received by the lockbox will be
scanned and made available on the bank's website the following day.
8. How frequently is the mail picked up at the lockbox? In addition, what is the last
mail pickup time that will be included in that days' deposit.
9. Provide the operating hours of the processor's lockbox department and provide a
contact person for the EMS lockbox account.
10. A fax or e-mail must be provided to EMS personnel by 3:00 P.M. each
day identifying the total deposit amount and number of transactions.
11. Please define the testing and implementation time required to "go live" after the
award of contract.
12. Upon bank selection, lockbox testing must be completed in a timely manner.
Additional technical specifications and requirements for wholesale lockbox services are
available upon request.
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N. Pre - Authorized Debits (Drafts)
Pre - authorized debits are used in conjunction with the Board's Utility Billing
Department operation; as a result the following criteria exist:
1. The bank must be capable of receiving and processing encrypted pre-'authorized
debit files received from UBCS.
2. The bank must provide the required file format.
3. Provide the maximum number of files that can be transmitted to the bank each
day.
4. What is the latest time a transmission will be accepted?
5. The bank must provide a daily e-mail for each file transmitted confirming the
following:
• Numbers of records received and returned ACH items
• Total dollar amount of the batch received
• Date payments will be applied to the BOCC's account
• Any errors that have occurred
6. Provide instructions for error resolution in file transmission.
O. Designated Account Executive and References
The Clerk requests that the proposing banks provide the names of a designated account
executive, as well as an alternate. The designated account executives must be local and have
the authority to make timely decisions in the normal course of business.
The bank should provide at least three (3) governmental clients as references. Please provide
names, titles, addresses and telephone numbers.
P. Custodial Arrangements
The Clerk desires to place all of its custodial services with the bank that serves as the
depository bank for the County. The custodial services requested will be for various securities
that are purchased from other dealers and banks. These securities will be purchased and
then transferred to the depository bank to be placed in a custodial account within the
bank's.t rust d epartment. The trust department will act as the Clerk's agent for all custodial
transactions. These securities will be held until they are called, sold or mature. The following
amounts reflect the Clerk's estimate of the number of securities and par values that will be
placed within the custodial account on an annual basis:
• Estimated number of annual transactions ( sales, calls, purchases, maturities and
coupon maturities): Approximately 90
• Number of securities held as of March 31, 2014: 21
- -- - • Fair value of- securities- held as of March 31, 2014:_$609 Million
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Monthly reports describing all activities within the custodial account will be provided
electronically. As part of its response each bank will provide their general custodial services
agreement for review.
The Clerk requires that all investment transactions clear through the respective concentration
accounts. This should be construed to mean purchases, calls, maturities, sales and income
postings. This transaction activity shall not be netted in any circumstance.
Q. Merchant Services
The Clerk requires merchant services processing for the BOCC and COCC agencies and
requests that all proposers submit their merchant services processing format and processes
for evaluation. A proposing bank shall provide merchant services to various departments
throughout the BOCC and COCC at one discount rate. The bank shall submit individual
merchant services invoices to the Clerk's Office monthly for all merchant charges, as well as
provide daily and monthly settlement statements separate from its invoices for merchant
charges. Settlement statements, merchant chargebacks and merchant charges shall be
available online. The proposal must be inclusive of all rates and charges associated with
merchant services. Payment Card Industry (PCI) compliance must be maintained by the
successful bidder as a part of the merchant services processing requirement. The BOCC and
COCC agencies do not desire to hold or handle cardholder information. The proposing
financial institution understands that there are existing merchant services processors
providing certain services to the BOCC and COCC agencies that must be integrated as a result
of being selected. At the time of renewal of these individual arrangements consideration will
be given to consolidating these services.
The following is a table outlining all merchant services activities for the period April 1, 2013 to
March 31, 2014:
Site Transactions Amount
BCC - Utilities Online
112,327
$12,089,595.44
BCC - Utilities OTC/Telephone
13,501
2,362,062.20
BCC - Utilities North Naples
585
86,677.97
- Utilities IVR
51,412
5,446,107.50
_BCC
8,643
1,080,119.85
-BCC-Landfill
BCC- Naples Recycling Center
499
17,623.45
BCC - Marco Recycling Center
188
6,952.30
BCC- Immokalee Recycling Center
559
46,803.02
BCC- North Collier Recycling Center
74
2,336.90
BCC -Growth Management Online
6,371
1,697,162.00
BCC - Parks and Rec. Parkin /Beaches
40,672
334,726.35
BCC- Domestic Animal Services
2,188
108,918.53
COCC - Traffic
13,762
2,749,131.98
Total
250,781
$25,992,217.49
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R. Miscellaneous Banking Requirements
All proposals must acknowledge if the financial institution can comply with each of the
following requirements:
1. The Clerk's Office requires maximum anti -fraud protection on all BOCC, COCC and
SOE accounts. Please indicate account protections and enhancements available to
complement positive pay in ensuring that fraud does not impact the Clerk's bank
accounts. Any related pricing should be included on Exhibit A.
2. All checks deposited to a BOCC, COCC or SOE account that are returned due to
insufficient, unavailable or uncollected funds shall be re- deposited a second time
as a standard procedure, without charge.
3. The Clerk can establish additional accounts at any time utilizing the same fee
structure as agreed upon during the contract period.
4. All banking supplies will be provided free of charge i.e. deposit tickets, deposit
stamps and deposit bags. All banking supplies shall be provided prior to contract
commencement.
5. All debit and credit memorandums used to adjust deposit errors on any BOCC,
COCC or SOE account will be available online daily, with suitable backup, to the
Clerk's Finance and Accounting Department. No debit and credit memoranda
required to adjust errors caused by the bank will be charged to the Clerk.
6. The bank must honor allover the counter checks drawn on any BOCC, COCC or SOE
as they are presented. Prior to refusing payment on any BOCC, COCC or SOE
account the financial institution agrees to contact the Clerk's Finance and
Accounting Department.
7. The bank will treat all BOCC, COCC or SOE checks that are four months or
older (from date of issuance) as stale dated and deem them non - negotiable.
8. The bank will provide Magnetic Ink Character Recognition (MICR) check
specifications to the check printer.
9. The bank will annually provide the Clerk's Office a list of all accounts at the
bank using the BOCC, COCC and SOE's respective Federal Identification Numbers as
part of the Qualified Public Depositor Report filing process.
10. Please provide the bank's automated teller machine agreement, including relevant
specifications and requirements, if any, for review.
11. Please include separate pricing for armored courier service to be provided through
the bank so that it can be compared to the Clerk's current arrangement for courier
services.
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S. Disaster Recovery Plan
in the event of a disaster the availability of information reporting, wire transfers, ACH and
payroll services are critical for the emergency operations of the BOCC, COCC and SOE.
Please describe your institution's disaster recovery plan and how that plan relates to the
continuing operation of the BOCC, COCC and the SOE in a disaster situation. Some
specifics follow:
1. What is your process of client notification when a disaster situation arises?
2. How quickly does the bank expect to resume normal operations following a
disaster?
3. In the event of an impending emergency the BOCC, COCC and SOE may need
to withdraw certain amounts of cash from their respective accounts. Describe the
procedures required for the bank to accommodate transactions of this type. In
addition, the Clerk's Office will require that the bank have available cash amounts
of $1,000,000, $100,000 and $25,000, respectively, for the agencies.
4. Your financial institution must accept emergency pay files at times outside the
normal bi- weekly schedule.
T. Available Technologies
The Clerk desires to leverage technology in order to provide safe and effective banking
services for public dollars. The Clerk is interested in the proposer's solutions regarding
technological advances including, but not limited to:
1. Point of service transaction processing
2. Payroll cards
3. Smart Safe technology, or equivalent electronic deposit management
4. Interactive Voice Response technology, or equivalent
5. Image Replacement Documents
6. Security enhancements
Please include all related pricing on Exhibit A "Pricing Proposal Form ". If technologies are
not currently available provide estimated availability schedule.
IV. Pricing Proposal Form
Use of the "Pricing Proposal Form ", Exhibit A, or a copy thereof is required of all proposers. No
proposal will be considered without amounts being placed on this form. If the bank is unable to
meet or exceed the requirements specified, the phrase "No Proposal" should be entered for that
particular item. The Clerk reserves the right to eliminate any individual service contained in the
bid, if based on analysis the fees for providing the service are excessive, or if the service proposed
can be performed in an alternative manner. Each bank should review the proposal form and price
each service specified. Per item charges should be extended to the "Monthly Charges" column.
The totai -of this column will be entered -on the- line - "Total -Proposed ".
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V.
9/23/2014 10.C.
As previously discussed, it is the desire of the Clerk to utilize electronic banking for the majority of
services. If there is an additional charge for this or any other service please outline that charge in
the appropriate place on the form.
Summary
Banks intending to submit a proposal should complete Exhibit E, "Letter of Intent" and return
it to the Clerk as soon as possible following the receipt of the RFP, in order that any changes
and clarifications made subsequent to distribution may be communicated to the contact person
indicated on said form.
All banks are requested to complete the requested forms, reports and Exhibits and return the
package to the Clerk in accordance with the instructions in Section I.B.3 "Written Responses
(Technical and Pricing) ". The Clerk of the Circuit Court intends to enter into a formal
Banking Services Contract with the awarded bank, which will incorporate all provisions of the
Request for Proposal. Additional terms and conditions will not be included in the Contract
unless mutually agreed to by both parties.
Due care and diligence has been. exercised in the preparation of this Request for Proposal, and all
information contained herein is believed to be substantially correct. However, the responsibility
for determining the full extent of the banking services required and the administrative
responsibilities involved rest solely with those making proposals. Neither the Office of the Clerk
of the Circuit Court nor its representatives shall be responsible for any error or omission in this
request, nor for the failure on the part of the proposer to determine the full extent of the
exposure.
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RFP 2014001 Banking Services
PROPOSAL CHECKLIST
The undersigned, as proposer, hereby declares that he has examined the Specifications and informed
himself fully in regard to all conditions. The proposer further declares that the only persons, company or
parties interested in this proposal or the contract to be entered into as principals are named herein.
That this proposal is made without connection with any other person, company or companies submitting
a bid or proposal and it is in all respects fair and in good faith, without collusion or fraud.
The proposer proposes and agrees, if this proposal is accepted, to contract with the Clerk of the Circuit
Court and furnish in complete accordance with the attached specifications, according to the following
unit prices included in herein response to RFP 2014 -001 Banking Services.
Proposal Submitted By:
Address:
Telephone:
This proposal contains all the information requested in the Request for Proposal, including the
following Exhibits and information:
Exhibit A — Pricing Proposal Form Exhibit 8 —
Proposal Exception Form Exhibit C — General
Information
Exhibit D — Sworn Statement on Public Entity Crimes
Exhibit E — Letter of Intent
Exhibit F — BAI Critical Quality Indicator
Bank's Audited Statements for the previous two years
Bank's Availability Schedule
Map of Bank's main office and branch offices in Collier County
Statement of QPD and Collateral Verification
Signature of Authorized Individual
Typed Name
Title
Date
9/23/2014 10.C.
EXHIBIT A
RFP 2014 -001 Banking Services
PRICING PROPOSAL FORM
Sample
General Services
AFP Code
Monthly
P,er I #em iha
Mantlt Char
Transaction
.
Volume
"
DISB CCA CHECKS PAID
15
0100
4,000
CHK DEPOSIT ITEMS REJECTED
10
0230
500
ur
5
r�!t.in
10
"'"
CHK DEPOSIT ADJUSTMENT
10
0500
nl
CHK EXCESSIVE DEPOSIT REJECTS
10
0230
35
3
j
COMPOSITE GROUP
01
9999
a ..
:
!Ili KIM ill Ulu;
CHK RETURNED ITEM OR CHARGEBACK
10
0400
60
f :r,: n'
- a !
DISB CHECK PAID MICR REJECT & RE
15
0300
15
DISB CHECK PAID MICR REJECT & RE
15
0300
10
pinl . „ nl
CHK UNENCODED ITEMS DEPOSITED
SO
0222
20,000
ii M
Y
CHK ENCODED ITEMS DEPOSITED
10
021Z
24,000
MONTHLY MAINTENANCE
01
0000
20
n
'
CHK PAPER CHECK ADMIN FEE
10
1030
40,000
_ iFl; UPI,
WIRE INCOMING STRUCTURED
35
0300
40
ACH CREDIT RECEIVED
25
0201
1000
I i
fll
ij
I i
-
ACH DEBIT RECEIVED
25
0200
100
..'
p '
ACH ADDENDA RECEIVED
25
0202
1,000
{{
DEPOSIT ADMINISTRATION FEE
00
0230
100,000
'
CCA OTHER DEBITS
15
0100
200
__ nl
COMMERCIAL DEPOSITS
01
0101
2,000
ZBA PARENT ACCOUNT
01
0020
3
2,
n
„i
ZBA SUB- ACCOUNT
Ol
0221
20
Eli
t I
-
ACH DELETION
25
0540
10
III '
H
ACH RETURNED TRANSACTION
25
0302
35
_
C it in.
" "'
i ,
ACH NOTIFICATION OF CHANGE
25
0302
10
in r
ACH DIRECT SEND MONTHLY MAINT
25
0000
6
ACH DIRECT SEND ORIGINATED CR
25
0101
4,000
ACH DIRECT SEND ORIGINATED DR
25
0101
11,000
'r
nfi
ACH DIRECT SEND ORIG ADDENDA
--
--
300
tin
.�9 fl9 }r _ 15
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Sample
Monthly
General Services
AFP Code
Per Item Charge
Ntor>thly C#ilrge
Transaction
_
„ P -
Volume
ACH DIRECT SEND FILE PROCESS
25
0501
50
ACH CREDIT ORIGINATED
25
0101
n
„J,
era
al
ACH FILE PROCESSED
25
0105
23
ACH RETURN /NOC RPT VIA WEB
25
0400
6
BILLER DIRECT PREM RECEIVABLE TR
25
9999
9,000
ff Pln
BILLER DIRECT PREM MONTHLY MAINT
25
1000
1
u
BKG CNTR DEPOSITED CASH
10
0015
900,000
= x '
' jjj
BKG CNTR ORDER
10
00 40
15
P
YEUn I h011
BKG CNTR ORDER COIN ROLL
10
0044
.'i
f ill
` °”
.0 ill l MhIT
vq-
BKG CNTR ORDER NOTES STRAP
10
004A
10
nln "
BKG CNTR ORDER NOTES LOOSE
10
0048
500
lin
Pni it C: o- ail
BKG CNTR DEPOSIT NOTES STRAP
10
0016
200
E i4
BKG CNTR DEPOSIT NOTES LOOSE
10
0015
15,000
.
CASH VLT NTWK MONTHLY BASE CHARG
10
0153
1
"'
P
PAPER REPRESENTMENT
10
0402
30
l RIF
RETURNED ITEM SPECIAL INSTRUCTIO
10
0401
8
"
fill ,
RETURNED ITEMS DATA CAPTURE
10
0430
500
P <
RETURNED CTEMS DATA CAPTURE
10
0430
200
—
no
— ..
RETURNS MGMT MODULE
10
0416
RETURNS MGMT MODULE
10
0416
7
RETURNED ITEMS PER IMAGE
10
0415
100
RETURNED ITEMS PER IMAGE
10
0415
30
i in
RETURNED ITEMS PER IMAGE
10
0415
5
'
ECL: IMAGE CASH LETTER FILES
10
9999
12
ECL: ICIAVERIFICATION
99
9999
7
=
ECL: ECL ITEM CLEAR —ONUS
10
9999
35
FE _
P
n
5
ECL: EXCESSIVE IO,A IMAGE REJEC
10
0201
n
ECL: IMAGE TIER 1
99
9999
400
-- --
-
ai
n
m P
ECL IMAGE TIER 2
10
0201
100
hi Ill, l
ECL: IMAGE TIER 3
10
0201
5
=
"@
flit t�
'
ARP MONTHLY BASE CHARGE
20
0110
12
T.LI
—9�ri at��i
Packet Page -198-
9/23/2014 10.C.
Sample
. .. . .... .... ..
General Services
AFP Code
Monthly
.. .... .... ... ..
Per Rem
M 'Ch
h!' aii
Transaction
.. .... ..... . .. .
Volume
4
I` i*, Ell
ARP CHECKS PAID
20
0100
3,000
0:, -,. .!T,
ARP CHECKS ISSUED
20
0110
3,000
n� I !;j;; '.7
. . . . . .... ......
ARP DEPOSIT RECONCILIATION PER 1
10
0610
2,000
ARP PAID ITEM TRANSMISSION
20
0301
2,500
ARP PAID NO ISSUE
15
0310
200
El �i.q .. .... ....
. ... .... .... ....
ARP DATA ENTRY
20
0120
100
F Hill wiviiiiii
... .... .... ..... ..
.............
POSITIVE PAY MONTHLY BASE CHARGE
15
0030
10
!1 111 !ff . .... .. . I. . ......... .
BANK MAINTAIN POS PAY EXCPTN
15
0724
100
.... .... ....
...... .... ... . .
.
.. ........ ... .. Ali
9
EDM MONTHLY SERVICE FEE
99
9999
10
13"
EDM DEPOSIT
99
9999
20
EDM DEPOSIT
99
9999
25
. .... .. . ... ..... . . ...
iui
EDM BEFORE 4:00 PM EST
99
9999
25
PlIPTi
.... .... .. .
. .... .... . ... ..
EDM BEFORE 4:00 PM EST
99
9999
50
.41
.. .... .. . ..
.. .... .. . ..
EDM AFTER 4:00 PM EST
99
9999
1,200
hlra .15 1
II
EDM ON-US CLEARING
99
9999
ISO
EDM SUBSTITUTE CHECK CLEARING
99
9999
5
.111 Pil I... nn Ell 1 1 Kk. qw,
7 7
EDM IMAGE EXCHANGE CLEARING
99
9999
1,000
...: 4. 4. t, 21;
ga hi ul
N ii l
T Z
DEPOSIT IMAGING PER ACCOUNT
is
1353
25
Z.
i i;1 i Ell 4
I;i Hill
DEPOSIT IMAGING PER ITEM
15
1353
100,000
... .... .... .. . .. . .....
. . .. .... .... .. .... . .... ...
. .... .... .
CHECK IMAGING PER ACCOUNT
is
1353
25
vi J11 ji,
q; in ... ... ..... ...
CHECK IMAGING PER ITEM
15
1351
4,000
op
ONLINE IMAGE RETRIEVAL BASE
15
1355
5
i .. . . . . . ...
ONLINE AMP PRIOR DAY BASE
40
0052
ONLINE AMP PRIOR DAY ACCOUNT
40
0272
25
ONLINE AMP PRIOR DAY DETAIL
40
0272
9,500
4K I rin:
ONLINE AMP STOP PAYMENT
15
0420
so
ONLINE AMP INTRADAY BASE
40
0055
ONLINE AMP INTRADAY ACCOUNT
40
0055
25
. .....
ONLINE AMP INTRADAY DETAIL
40
0274
goo
BILLER DIRECT PREMIUM MINIMUM
99
9999
450
:14,4
. ..... . ..
ARP ISSUES REJECTED
20
0211
gig 47
�HiEli.ni=a: 4!=1
zi!
71
Packet Page -199-
General Services I AFP Code
Total
Packet Page -200-
9/23/2014 10.C.
Sample
MULTI SIGNER BASE CHARGE
15
0210
Transaction
PAPER DEPOSIT STATEMENT
01
0310
BKG CNTR NIGHT DROP USAGE
10
0052
EDIPASSTHROUGH
99
9999
RLBXCOURIERCHARGES
05
0413
ONLINE REPORTS MODULE
40
9999
7 ifS I II
w
ONLINE AMP ACH BASE
25
1100
� F
ONLINE AMP WIRE TRANSFER BASE
35
0610
RLBX ITEMS PROCESSED
05
0200
RLBX EXCEPTION ITEM
05
0202
RLBX MONTHLY MAINTENANCE
05
0010
RLBXTRANSMISSION
05
0401
RLBX SPECIAL PAYMENTS
05
0303
RLBX DAILY CD ROM
05
0405
RLBX PER IMAGE
05
021Q
WLBX DOCUMENT SCANNED
05
011R
1
WLBX CD ROM IMAGING
05
0405
WLBX MAINTENANCE
05
0000
WLBX ITEM W/ COPY
05
0100
WLBX ITEM W/0 COPY
05
0101
WLBX CASH PAYMENT
05
0138
ONLINE AMP WIRE OUTBOUND DOMESTI
35
0202
ONLINE AMP WIRE OUTBOUND USD INT
35
0212
ADMIN WIRE OUTBOUND NREP
35
0202
Total
Packet Page -200-
9/23/2014 10.C.
Sample
{I
Monthly
pier ktemX arge v
Transaction
Volume
2
"I
25
n a
300
10
1
1
7 ifS I II
w
;II
w
� F
1
3
= ji,j IIII
26,000
iR
100
II
20
"
'I „
5
20
I
50,000
5,000
III
1
� I
3
9/23/2014 10.C.
General Services
ter Item Charge!
M�antY+iy Charge "
Monthy Basic Account Fee - Custodial Account
Depository Eligible (DTC, FEE) - Custodial Account
Principal & Interest Paydowns - Custodial Account
Depository Eligible - Custodial Account
Bank Internet Securities WorkStation - Custodial Account
First 4 licenses (per month) - Custodial Account
Each 5 additional licenses (per Month) - Custodial Account
Voluntary Corporate Actions - Custodial Account
Wire Transfers (In /Out) - Custodial Account
Check Requests - Custodial Account
Special Services - per hour fee - Custodial Account
Total
Packet Page -201-
EXHIBIT B
RFP 2014 -001 Banking Services
PROPOSAL EXCEPTION FORM
OUR BANK CAN COMPLY WITH ALL ASPECTS OF THE CLERK'S BANKING SERVICE
REQUIREMENTS.
YES NO If no, detail below.
EXCEPTIONS to the requirements in this Request for Proposal:
Paee: _
Paragraph or Item Number:
Excentio n /Deviation:
Describe:
Page:
Paragraph or
Exception /Deviation:
Describe:
Page:
Paragraph or
Exception /Deviation:
Describe:
Item
Item
24
Packet Page -202-
Number:
Number:
9/23/2014 10.C.
EXHIBIT C
RFP 2014 -001 Banking Services
GENERAL INFORMATION
Qualifications and Experience
1. Name of Institution:
9/23/2014 10.C.
2. Physical address of office proposing to serve the County:
3. Date institution was chartered:
4. Attach a summary showing the institution's organization and principal staff members who will
be involved in providing services to Collier County.
5. Indicate or attached a description of your bank's customer service organizational structure.
6. Describe the responsibilities of customer service personnel, including the chain of command
for problem resolution.
7. Describe the local customer service support available.
8. Who will be the primary contact assigned to our account? From which area of the
organization, and from which branch will they be assigned?
9. List names, titles, phone numbers and e-mail addresses, and provide a brief biography of each
of the bank contact personnel.
10. Is your institution a State of Florida "Qualified Public Depository" pursuant to Chapter 280,
Florida Statutes?
Packet Page -203-
9/23/2014 10.C.
Funds Availability
11. Please describe your controlled disbursement process?
12. What options for notification and funding exist in the event of a second presentment?
13. How many times have you missed notification deadlines and by how much in a recent ninety
day period?
14. By what methods can you notify your customer of the amount of checks to be charged to their
account?
15. Does notification of daily clearings (or funding requirements) include both check and ACH
debits?
16. At what time do you normally notify customers of their daily clearings? What is the earliest
you are able to make daily notifications? What is your latest deadline?
17. Do you have an established maximum dollar value limit that may not be exceeded by an
individual check? Do you have any restrictions regarding individual check amounts?
18. What procedure will be used to resolve overdrafts caused by funding failures as result of
improper funding from the County? As a result of the bank's error or delay in notification?
Packet Page -204-
9/23/2014 10.C.
Wire Transfer Services
19. What are the security features in your bank's PC wire system?
20. Does your institution have on -line Federal Reserve wire capabilities?
Account Reconciliation
21. Explain your institution's capabilities and experience in providing online account
reconciliation information.
Conversion
22. Describe a conversion plan to transfer assets of the County to your financial institution.
23. What lead time do you expect will be necessary before the conversion begins?
24. Indicate your plans for educating and training the Clerk employees in the use of your system.
Should you need additional room for descriptions, please feel free to continue on a separate piece
of paper, clearly identifying the question number and "Exhibit C"
Packet Page -205-
9/23/2014 10.C.
EXHIBIT D
SWORN STATEMENT UNDER SECTION 287.133
(3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY
CRIMES
THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER
AUTHORIZED TO ADMINISTER OATHS.
1. This sworn statement is submitted with Bid, Proposal or Contract No. For _
2. This sworn statement is submitted by
(Name of entity submitting sworn statement)
whose business address is:
(if applicable) its Federal Employer Identification Number (FEIN) is
(If the entity has no FEIN, include the Social Security Number of the individual signing this
sworn statement: I
3. My name is and my relationship to the entity named
(please print name of individual signing)
above is
4. l understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida
Statutes, means a violation of any state or federal law by a person with respect to and
directly related to the transaction of business with any public entity or with an agency or
political subdivision of any other state or of the United States, including, but not limited
to, any bid or contract for goods or services to be provided to any public entity or an agency
or political subdivision or any other state or of the United States and involving antitrust,
fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
5. 1 understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida
Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an
adjudication of guilt, in any federal or state trial court of record relating to charges brought
by indictment or information after July 1, 1989, as a result of jury verdict, non -jury trial, or
entry of a plea of guilty or nolo contendere.
6. 1 understand that an "affiliate " as defined in Paragraph 287.133(1)(a), Florida Statutes, means:
a. A predecessor or successor of a person convicted of a public entity crime;
or
b. An entity under the control any natural person who is active in the management of
the entity and who has been convicted of a public entity crime. The term "affiliated"
includes those officers, directors, executives, partners, shareholders, employees, members,
and agents who are active in the management of an affiliate. The ownership by one
person of shares constituting a controlling interest in another person or a pooling of
equipment or income among persons. when not for fair market value under an arm's length
agreement, shall be a prima facie case that one person controls another person. person
who knowingly enters into a joint venture with a person who has been convicted of a public
entity crime in Florida during the preceding 36 months shall be considered an affiliate.
29
Packet Page -206-
9/23/2014 10.C.
c. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes,
means any natural person or entity organized under the laws of any state or of the United
States with the legal power to enter into binding contract and which bids or applies to bid on
contracts for the provision of goods or services let by a public entity, or which otherwise
transacts or applies to transact business with a public entity. The term "person"
includes those officers, directors, executives, partners, shareholders, employees, members,
and agents who are active in management of an entity.
d. Based on information and belief the statement that I have marked below is true in
relation to the entity submitting this sworn statement. (Indicate which statement applies.)
Neither the entity submitting this sworn statement, nor any officers, directors,
executives, partners, shareholders, employees, members, or agents who are
active in, management of the entity, nor any affiliate of the entity have been
charged with and convicted of a public entity crime subsequent to July 1, 1989.
The entity submitting this sworn statement, or one of the officers, directors,
executives, partners, shareholders, employees, members, or agents who are
active in management of the entity, or an affiliate of the entity has been charged
with and convicted of a public entity crime subsequent to July 1, 1989,
The entity submitting this sworn statement, or one or more of its officers,
directors, executives, partners, shareholders, employees, members, or agents
who are active in the management of the entity, or an affiliate of the entity
has been charged with and convicted of a public entity crime subsequent to
July 1, 1989. However, there has been a subsequent proceeding before a
Hearing Officer of the State of Florida, Division of Administrative Hearings and
the Final Order entered by the Hearing Officer determined that is was not in
the public interest to place the entity submitting the sworn statement on the
convicted vendor list. (Attach a copy of the final order)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY
IDENTIFIED IN PARAGRAPHS 1 -3 (ONE THRU THREE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT HIS
FORM IS VALID THOROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO
UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN
EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO
OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
(Signature)
(Date)
STATE OF _
COUNTY OF
PERSONALLY APPEARED BEFORE ME, the undersigned authority, who, after first being
sworn by me, affixed his /her signature in the space provided on this day of . 2014.
NOTARY PUBLIC
Commission number:
Commission expires:,
30
Packet Page -207-
9/23/2014 10.C.
Exhibit E
RFP 2014001 Banking Services
Letter of Intent
The intends to respond to the Request for
Proposal for Banking Services by the Collier County Clerk of the Circuit Court. We understand that any
changes, clarifications and addenda to the Request for Proposal will be promptly communicated to the
individual authorized below to receive this information.
Name
Financial Institution
Address
Telephone Number
FAX Number
E -mail Address
Please fax this form "Attention: Alina Bec" at 239/252 -8838.
31
Packet Page -208-
9/23/2014 10.C.
EXHIBIT F
BAI CRITICAL QUALITY INDICATOR
Critical Quality Indicator
Indicator
Tracking
Period
Last Two
Reported
Frequency
Covered
Measurements
forthe
Last BAI
Survey
File Processing Error Rate
# of Files Processed Incorrectly
x 1,000
Total # of Files Processed
Item Processing Error Rate
# of Items Processed Incorrectly
Incorrectly
x 10,000
Total # of Items Processed
Failed /Late Processing Error Rate
# of Files Not Processed or
Processed Late
x 1,000
Total # of Files Processed
Failed /Late Item Processing
Error Rate
# of Items Not Processed or
Processed Late
x 10,000
Total # of Items Processed
Check Encoding Error Rate
# of (Bank Encoded) Items with
Encoding Errors
x 100,000
Total # of items Encoded by Bank
Check Reject Rate
# of Rejects
x 1,000
Total # of Items Processed
39
Packet Page -209-
9/23/2014 10.C.
^.oin & Currency Provided
Error Rate
# of Coin and Currency Order Errors
x 1,000
Total # of Coin and Currency
Orders Filled
Commercial Deposit Error Rate
# of Commercial Deposit Processing
Errors
x 1,000
Total # of
Commercial Deposits Processed
Reporting Error Rate
# of Clearing Total Errors Reported
x 100
# of Clearing Totals Reported
Reporting Delay /Failure Rate
# of Total Presentment Files Sent
After Deadline
x 100
# of Total Presentment Files
Reconciliation Error Rate
of Reconciliations with Errors by
Account
x 100
Total # of Reconciliations by Account
Reconciliation Statement Delay/ Failure
Rate
# of Reconciliation Statements Not
Released after Goal
x 100
Total # of Reconciliation Statements
Released
ACH origination File Error Rate
Origination Files Processed with Errors
x 1,000
Total # of Origination Files Processed
ACH Failed /Late File Delivery Rate
# of ACH Origination Files Not Processed or
Processed Late
x 1,000
Total # of Origination Files Processed
40
Packet Page -210-
9/23/2014 10. C.
ACH Failed /Late File Receipt Date
# of ACH Receipt Files Not Posted on Time
X 1,000
Total # of ACH Files Processed
Payment Error Rate
Wire Transfers Processed with Errors
x 1,000
Total # of Wire Transfers Processed
Failed /Late Execution Rate
# of Failed /Late Wire Transfer
Payments
x 1,000
Total # of Wire Transfers Processed
41
Packet Page -211-
9/23/2014 10.C.
+ � ' 1
3 5 •
+
i
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✓a f Jv�� `�1"-
15.
i
SCORE SHEET1
90,
1 4 .
+
,llier County Clerk of the Circuit Court
37-
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RFP 2014 -001 Banking Services
19•
+
9
Proposer: J/�rlC
•
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_-
07•
T
Cost of Banking Services
�Lj —.—
Si natur ® Evaluator
Points Independent Review with
Review Committee
0 -15
f a
0 -40
0 -20
0 -10
0 -15
I�
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TOTALSCORE
Packet Page -212-
iv
7
9/23/2014 10.C.
ORDINANCE NO. 2013 - 6 9
AN ORDINANCE REPEALING ORDINANCE 87 -25 AS AMENDED, WHICH
ORDINANCE ESTABLISHED THE COLLIER COUNTY PURCHASING
DEPARTMENT AND ADOPTED A PURCHASING POLICY, AND
REPLACING IT WITH THIS NEW ORDINANCE, TO BE KNOWN AS THE
COLLIER COUNTY PURCHASING ORDINANCE, WHICH ORDINANCE
SETS FORTH ITS PURPOSE AND APPLICABILITY; PROVIDES FOR
DEFINITIONS; ESTABLISHES AND SETS FORTH THE DUTIES OF A
PURCHASING DEPARTMENT AND PURCHASING DIRECTOR;
PROVIDES FOR A PURCHASING MANUAL; PROVIDES FOR
PURCHASES UNDER $50,000, AND FOR PURCHASES OVER $50,000;
PROVIDES FOR A COMPETITIVE BID PROCESS, THE PROCUREMENT
OF PROFESSIONAL SERVICES, COMPETITIVE PROPOSALS, AND
PROCUREMENT OF DESIGN -BUILD CONTRACTS; ESTABLISHES
POLICIES FOR SMALL . AND DISADVANTAGED MINORITY AND
WOMEN BUSINESS ENTERPRISES AND FOR PREFERENCE TO LOCAL
BUSINESSES; PROVIDES FOR PAYMENT OF INVOICES AND ADVANCE
PAYMENTS FOR GOODS AND SERVICES; PROVIDES FOR
PROCUREMENTS BASED ON STANDARDIZATION, COOPERATIVE
PURCHASING ORGANIZATIONS AND GOVERNMENT CONTRACTS;
SETS FORTH A PROCEDURE FOR CONTRACT ADMINISTRATION AND
FOR BONDS; PROHIBITS UNAUTHORIZED PURCHASES INCLUDING
SUBDIVIDING PURCHASES; SETS FORTH A PROCEDURE FOR BID
PROTESTS AND CONTRACT CLAIMS; PROVIDES FOR PURCHASES
DURING EXIGENT CIRCUMSTANCES, EMERGENCIES AND BOARD
RECESS PERIODS; PROVIDES FOR INSPECTING AND TESTING;
PROVIDES FOR SURPLUS PROPERTY; PROVIDES FOR A PURCHASING
CARD PROGRAM; PROHIBITS CONFLICT OF INTERESTS; SETS FORTH
A PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF
VENDORS; AUTHORIZES THE BOARD TO WAIVE THESE PROVISIONS
WHEN APPROPRIATE; AND LASTLY PROVIDES FOR CONFLICT AND
SEVERABILITY, INCLUSION INTO THE CODE OF LAWS AND
ORDINANCES, AND AN EFFECTIVE DATE.
WHEREAS, the Board of County Commissioners (the Board) desires to seek the maximum
value for the County by procuring the best value in obtaining commodities and contractual services;
and
WHEREAS, the Board must approve all purchases for valid public purpose and approve all
expenditures; and
WHEREAS, obtaining as full and open competition as possible on all purchases and
contracts and maximizing volume discounts by consolidating purchases and buying "in bulk" when
- practical - serves -to further _ the _ County's _ goals _and- is- in- the-hest _ interest_ of the taxpayers of -Collier
County; and
Packet Page -213-
9/23/2014 10.C.
WHEREAS, the Board of County Commissioners desires to ensure the County receives all
tax exemptions to which it is entitled; and
WHEREAS, it is in the best interests of the County for all its agencies and departments to
cooperate so as to secure maximum efficiency.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
SECTION ONE: Title and Citation.
This Ordinance shall be known and may be cited as the "Collier County Purchasing
Ordinance" or "Purchasing Ordinance."
SECTION TWO: Purpose.
The purpose of this Purchasing Ordinance is to codify and formalize Collier County's
Purchasing Policy, to provide for the fair and equitable treatment of all persons involved in public
purchasing by the County, to maximize the purchasing value of public funds in procurement, and to
provide safeguards for maintaining a procurement system of quality and integrity. Any provision of
this Ordinance in conflict with statute is null and void as to the conflict.
SECTION THREE: Applicability.
(a) This Purchasing Ordinance applies to the procurement of goods and services by the
County after the effective date of this Purchasing Ordinance. This Purchasing Ordinance shall apply
to all expenditures of public funds by the Board of County Commissioners for public purchasing,
irrespective of the source of the funds. Nothing in this section shall prevent the County from
complying with the terms and conditions of any grant, gift or bequest that is otherwise consistent
with law.
(b) Nothing contained herein shall be construed as requiring Collier County's Constitutional
Officers (Clerk of the Circuit Court, Property Appraiser, Sheriff, Supervisor of Elections, and Tax
Collector), Court Administration, State Attorney, Public Defender or the Collier County
Metropolitan Planning Organization non - county funds to be covered by the provisions of this
Purchasing Ordinance. However, the services of the Collier County Purchasing Department and
Purchasing Director may be made available for consultation.
SECTION FOUR: Definitions.
Agency shall mean all - departments, - divisions, -_ units- and offices under- the - Board of County
Commissioners, including the Collier County Redevelopment Agencies, the Collier County Airport
Packet Page -214-
9/23/2014 10.C.
Authority, Collier County Water Sewer District and all departments under the auspices of the
County Manager.
Change Order shall mean a written order by a project manager, approved by the Purchasing
Director and the Board of County Commissioners, directing the contractor to change a contract's
amount, requirements, or time. All changes must be within the original scope of the contract and in
accordance with the Board approved contract's changes clause or, if no such clause is set forth within
the agreement, in accordance with this Purchasing Ordinance.
Consultant / Contractor /Supplier / Vendor shall mean a provider of goods or services to the
County agency. These terms may be used interchangeably.
Continuing Contract shall mean a contract for professional services with no time limitation
except that the contract must include a termination clause. Continuing contracts must contain
sufficient details of goods and services to be procured for proper audit.
County shall mean Collier County.
County Manager shall mean the County Manager or County Administrator of Collier
County, or designee, as defined in the County Administration Law of 1974, Ch. 125, Part III, Florida
Statutes.
Disadvantaged Business Enterprise shall mean a small business concern certified by the
Department of Transportation to be owned and controlled by socially and economically
disadvantaged individuals as defined by the Surface Transportation and Uniform Relocation Act of
1987.
Extension shall mean an increase in the time allowed for the contract period due to
circumstances which make performance impracticable or impossible, or which prevent a new
contract from being executed. An extension must be in writing, and may not change the contract's
amount or requirements unless provided for in the original solicitation, contract, or as otherwise
stated in this Ordinance.
Fixed Term Contract is one in which the purchase of commodities or services are available
for use Countywide by all agencies as deemed necessary in instances where it is impracticable to
establish definitive quantities, ordering schedules, or the details of the specific work to be performed
in advance of establishing the contracts(s). Typically, the term and fee schedules are fixed for a
period of time. These contracts are often implemented by purchase orders or work orders and may
be awarded to multiple firms.
Invitation to Bid shall mean a written or electronic solicitation for sealed competitive bids
with the title, date, and hour of the public bid opening designated and specifically defining the
commodity, group of commodities, or services for which bids are sought. It includes instructions
prescribing all conditions for bidding and will be distributed to registered bidders simultaneously.
The invitation to -bid shall -be -used when -the- agency - is- capable of specifically Zefining- the-scope -of
work for which a contractual service is required or when the agency is capable of establishing
precise specifications defining the actual commodity or group of commodities required.
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Invitation to Negotiate shall mean a written or electronically posted solicitation for
competitive sealed replies to select one or more vendors with which to commence negotiations
before the procurement of commodities or contractual services. The invitation to negotiate is a
solicitation used by an agency which is intended to determine the best method for achieving a
specific goal or solving a particular problem and identifies one or more responsive vendors with
which the agency may negotiate in order to receive the best value.
Lowest responsive bid shall mean a bid submitted by the apparent lowest, qualified and
responsive bidder whose bid response meets the needs of the County, as set forth in the invitation to
bid.
Minority business enterprise shall have the same definition as set forth in Florida Statutes
Sec. 288.703, as amended from time -to -time, which presently means any small business concern as
defined below which is organized to engage in commercial transactions, which is domiciled in
Florida, and which is at least 51- percent -owned by minority persons who are members of an insular
group that is of a particular racial, ethnic, or gender makeup or national origin, which has been
subjected historically to disparate treatment due to identification in and with that group resulting in
an underrepresentation of commercial enterprises under the group's control, and whose management
and daily operations are controlled by such persons. For purposes of this definition, "small
business" means an independently owned and operated business concern that employs 200 or fewer
permanent full -time employees and that, together with its affiliates, has a net worth of not more than
$5 million or any firm based in this state which has a Small Business Administration 8(a)
certification. As applicable to sole proprietorships, the $5 million net worth requirement shall
include both personal and business investments.
Purchase or procurement shall mean the acquisition of goods or services.
Purchasing Card shall mean a credit card officially assigned to specific employees under the
purview of the Board of County Commissioners for the purpose of transacting small and/or strategic
purchases.
Purchase Order shall mean a contract which encumbers appropriated funds and which is
directed to a single vendor to furnish or deliver commodities or services to the County.
Purchasing Director is the Purchasing Director of Collier County.
Purchasing Manual shall mean the Board of County Commissioners' adopted administrative
procedures for implementing this Purchasing Ordinance.
Purchasing Policy or Policies shall mean the purchasing practices and procedures outlined in
this Purchasing Ordinance.
Qualified proposer shall mean a proposer who has the capability to perform the services
outlined in -the- request for proposal, and- has - the - integrity and reliability which will assure good faith _
performance.
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Renewal shall mean contracting with the same contractor for an additional contract term,
only if pursuant to contract terms specifically providing for such renewal and prior to the expiration
of the prior term.
Request for Proposal shall mean a written or electronic solicitation for sealed proposals with
the title, date, and hour of the submission deadline designated. A request for proposal includes, but is
not limited to, general information, applicable laws and rules, functional or general specifications,
statement of work, proposals instructions, and evaluation criteria. An agency shall use a request for
proposals when the purposes and uses for which the commodity, group of commodities, or
contractual service being sought can be specifically defined and the agency is capable of identifying
necessary deliverables. Various combinations or versions of commodities or contractual services
may be proposed by a responsive vendor to meet the specifications of the solicitation document.
Responsive bidder or proposer shall mean a person or entity that has submitted a bid or
proposal which conforms in all material respects to the invitation to bid, request for proposals, or
other methods of formal solicitation.
Single source refers to situations in which only one vendor is chosen to provide the goods or
services because of its specialized or unique characteristics.
Sole source is when there is only one vendor capable of providing a good or service.
Standardization shall mean the adoption or selection of a common commodity
(commodities), service(s), or a system(s) to be used by one or more County agencies to promote the
cost - effective delivery of services.
Woman Business Enterprise shall have the same definition as Minority business enterprise,
excepting that the small business concern is at least 51- percent -owned by a woman or women.
Work Order is a contract instrument issued under the terms and conditions of an approved
continuing or fixed term agreement, which authorizes a contractor or consultant to perform a specific
task within the broader scope of the master agreement. Nothing in the work order shall conflict with
the terms and conditions of the fixed term contract, and all work done must fall within the scope and
term of the underlying agreement.
SECTION FIVE: Establishment of Purchasing Department and Purchasing Director.
1. There is hereby established the Collier County Purchasing Department, which shall be a
distinct administrative department under the direction of the County Manager.
2. The Purchasing Director of the Purchasing Department shall have the authority to negotiate
all purchases for all Agencies except as required by State, Federal or Local Law. In keeping with
Chapter 125, Florida Statutes, this Purchasing Ordinance grants to the Purchasing Director only
those powers and duties- which are- ministerial in- nature and does- not delegate any govenunental -
power imbued in the Board of County Commissioners as the governing body of the County
pursuant to Fla. Const. Art. VIII, § 1(e). To this end, the below specifically enumerated powers are
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to be construed as ministerial in nature, for the purpose of carrying out the Board's directives and
policies.
SECTION SIX: Duties of Purchasing Department.
Within the constructs of this Ordinance, the Purchasing Department shall be responsible for:
Seeking Maximum Value: Acting to procure for the County the highest quality
commodities and contractual services at least expense to the County.
2. Encouraging competition: Endeavoring to obtain as full and open competition as possible
on all purchases, services and sales.
3. Purchasing Analysis: Keeping informed of current developments in the field of purchasing,
prices, market conditions and new products, and securing for the County the benefits of
research conducted in the field of purchasing by other governmental jurisdictions, national
technical societies, trade associations having national recognition, and by private business
and organizations.
4. Purchasing Manual: Preparing and recommending for adoption by the Board of County
Commissioners administrative procedures for the Agency known as a Purchasing Manual
for the implementation of this Purchasing Ordinance. In keeping with Ord. No. 2004 -66,
such procedures shall be made part of the Collier County Administrative Code, with all
adoptions, amendments, additions, revisions, or modifications made by resolution of the
Board. The Purchasing Manual shall be maintained and published on -line for the benefit of
the public.
5. Forms: Prescribing and maintaining such forms to implement this Purchasing Ordinance
and Purchasing Manual.
6. Non - Contract Purchases: Reviewing non - contract purchases under $50,000 to determine if
an aggregated contract approach may provide value and offer pricing advantages to the
County.
7. Tax Exemption: Procuring items for the County to exercise its tax exemption status when
eligible.
8. Suspension and Debarment of Vendors: Overseeing and facilitating the suspension and/or
debarment of vendors as set forth below.
9. Inq -uiry and Control: Full authority to:
a. Question the quality, quantity, and kinds of items requisitioned in order that the best
interests of the County are served;
- b. Ensure the�ximely, - proper- and- orderly acquisition- of services -to the _various- operating
departments;
c. Ensure purchases are consistent with the Purchasing Ordinance;
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d. Determine if specific purchases should be approved by the Board prior to the
purchase; and,
e. Delegate Purchasing Director authority granted by this Purchasing Ordinance in
whole or in part to Purchasing Department staff members.
SECTION SEVEN: Purchases in General.
The Board shall, prior to payment, approve all expenditures with a finding that such
expenditures serve a valid public purpose.
SECTION EIGHT: Purchases under $50,000
The process for making purchases under $50,000 shall be set forth in detail in the Purchasing
Manual. At a minimum:
1. A purchase shall not be artificially divided or split so as to qualify under this or any other
section of this Purchasing Ordinance. Purchases under $1,000 will generally be processed using a
regular purchase order, or, a purchasing card in accordance with Section 27 of this Purchasing
Ordinance.
2. Operating department staff should make all reasonable efforts to purchase goods and
services under Board approved contracts. In the event a contract is not available, staff will procure
the highest quality items or services at the least expense to the County after approval by the
Purchasing Director. Only the Board's Purchasing staff may issue a qualification based solicitation.
SECTION NINE: Formal Competitive Threshold (Purchases in Excess of $50,000).
A It is the intent of the Board of County Commissioners to establish an amount of fifty
thousand dollars ($50,000) as the County's threshold for formal competitive purchases. All such
purchases shall be accomplished by competitive sealed bid, by competitive selection and negotiation
(per Section 11) or by competitive proposals (per Section 12). Award of contracts shall be made by
the Board to the lowest, qualified responsive bidder except where otherwise provided for in this
Purchasing Ordinance or unless an exception is granted by the Board. Bid limits for requirements
utilizing federal or state funds will be those required by said agency granting the funds or the
County's requirements, whichever is more restrictive.
All formal competition shall be procured under the supervision of the Purchasing Director.
B. The requirement for formal competition may be waived by the Board of County
Commissioners where permitted by law, under the following circumstances:
- 1. -- - Purchase- of library- books, -- -education -and/or personnel tests, -similar audio - visual_
materials, periodicals, printed library cards, or other statutorily authorized exceptions.
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2. Sole source purchases or single source purchases (pursuant to subsection D).
3. Valid public emergencies (pursuant to Section 25).
4. Where it is determined to be in the best interests of the County to do so.
C. All purchases subject to formal competition shall be awarded by the Board of County
Commissioners.
D. Exemption For Single Source Commodities: Purchases of commodities and services from a
single source may be exempted by the Board of County Commissioners from formal competition
upon certification by the Purchasing Director of one the following conditions:
1. The item(s) is the only one available that can properly perform the intended
function(s);
2. The recommended vendor /contractor is the only one ready, willing and able to meet
the County's requirements; or
3. The requested exemption is in the County's best interest.
E. Use of Past Performance Data: In order to promote the quality delivery of commodities and
services, County departments shall record and consider the past performance of vendors in the award
of contracts exceeding the competitive threshold. This objective shall be accomplished as follows:
The Purchasing Department shall be responsible for each of the following:
a. Developing, implementing and maintaining administrative procedures,
instructions and technologies necessary to collect past vendor performance
data.
b. Ensuring that relevant past performance data is properly gathered and
considered prior to award of subsequent contracts.
2. Operating departments shall be responsible for each of the following:
a. Conducting periodic performance evaluations of vendors under contract with
the County pursuant to the procedures established in subsection 9.E.Ia.
b. Considering the past performance of vendors during the evaluation of bids and
proposals pursuant to the procedures established in subsection 9.E.1 b.
F. Bidders and proposers competing for a prospective award (and their agents /representatives)
will not be permitted to publicly or privately address the Board or individual Board members
regarding a prospective purchase prior to the time of award unless requested to do so by the
Purchasing Director or by a majority vote of the Board.
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SECTION TEN: Competitive Bid Process.
A. Notice Inviting Bids:
Announcement: Notice inviting bids shall be publicly posted by the Purchasing
Department in a consistent public location at least ten (10) days preceding the last day
established for the receipt of bid proposals. Specific projects or grants may require
longer posting periods, in those instances the specific requirements would be used.
Bids may be solicited and/or received in one or more steps as permitted by law and
deemed appropriate by the Purchasing Director.
2. Scope of Notice: The public notice required shall include a general description of the
commodities /services to be purchased or sold, the bid instructions and specifications,
and the time and place for opening bids.
3. Bidders' List: The Purchasing Director shall also solicit sealed bids from qualified
prospective vendors /contractors who have registered their names on the Collier
County Purchasing Department vendor database, which will electronically send them
a notice of the proposed purchase or sale. Notices sent to the vendors /contractors on
the Collier County Purchasing Department vendor database shall be limited to
commodities or services that are similar in character and ordinarily handled by the
trade group to which the notices are sent. Vendors /contractors are responsible for
maintaining their company information profiles in the database to ensure proper
notifications are received. Vendors /contractors may be suspended from the database
by the Purchasing Director for continual non - response to formal solicitations and
violations of the Purchasing Ordinance. The Purchasing Director may continue to
issue formal solicitations and accept formal bids, proposals and other tenders using
paper where appropriate.
4. Bid Deposits: When deemed necessary by the Purchasing Director, bid deposits shall
be prescribed in the public bid notices. Said deposits shall be in the amount equal to
five percent of the bid offer submitted unless a greater amount is required. The
Purchasing Director shall have the authority to return the deposits of all bidders upon
award and approval of the contract by the Board of County Commissioners. A
successful bidder shall forfeit any deposit required by the Purchasing Director upon
failure on the vendor's part to enter into a contract within ten (10) working days after
written notice of award.
5. Bid Addenda: An addendum to a specification shall be defined as an addition or
change in the already prepared specifications for which an invitation has been issued
for formal quotations or an announcement has been posted for a formal sealed bid.
Any addendum to a request for formal sealed bids shall be approved by the
Department Purchasing Director. The addendum shall clearly point out any addition
or change to the invitation for bids. The Purchasing Department shall be responsible
- - for assuring that addenda- are available- on the on -line- bidding- website - and_that all
prospective bidders who have downloaded specifications are notified of the
addendum prior to opening of bids.
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B. Procedure for Bids:
1. Sealed Bids: Sealed bids shall be submitted manually or electronically to the
Purchasing Director.
2. Opening: Bids shall be opened publicly at the time and place stated in the public
notices and shall be opened and witnessed by the Purchasing Department.
3. Tabulation: A tabulation of all bids received shall be made either electronically or
manually by the Purchasing Department and shall be available for public inspection
pursuant to Fla. Stat. Sec. 119.07.
C. Tie Bids: Where there are low tie bids, the award process shall first be subject to Fla. Stat.
Sec. 287.087. In the event that all of the tied bidders comply with Fla. Stat. Sec. 287.087, the
Purchasing Department shall determine if any of the bidders would be considered a local business as
defined under Section 15 of this Purchasing Ordinance. If one (and only one) of the bidders is
determined to be a local business, then award of contract shall be made to that bidder. In the event
that two or more local bidders are tied thereafter, award of contract shall be made in accordance with
Section 15 (2)(b) of this Purchasing Ordinance.
D. Rejection of Bids and Negotiation:
The Board of County Commissioners shall have the authority to reject any and all
bids.
2. Subsequent to applying the procedures set forth under Section 15(2) (b) (where
applicable), if the lowest, responsive bid exceeds the budgeted amount and, if the
purchase is not funded in whole or in part with interagency grant dollars, the
Purchasing Director may negotiate changes with the apparent lowest qualified and
responsive bidder that will bring prices into budgeted limits subject to the final
approval and acceptance of the Board. If the budgeted amount includes grant funds,
the Purchasing Director shall be authorized to conduct such negotiations provided
said actions are not prohibited by law or the grant conditions..
If no bid is received, the Board of County Commissioners may authorize the
Purchasing Director to purchase by negotiation under conditions most favorable to
the public interest and when said purchase will result in the lowest ultimate cost of
the commodities or services obtained.
E. Waiver of Irregularities: The Board of County Commissioners shall have the authority to
waive any and all irregularities in any and all formal bids within lawful guidelines.
F. Award of Contract: The Chair or Vice Chair in the Chair's absence, when authorized by
- - majority- votes -0f the- Board,- shall-execute_ formal- contracts _ having a_ binding effect upon the County.
A formal contract shall be awarded by the Board of County Commissioners to the lowest, qualified
responsive bidder. In addition to price the following may be considered:
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1. The ability, capacity and skill of the bidder to perform the contract.
2. The ability of the bidder to perform the contract within the time required or the least
time, if appropriate, without delay or interference.
3. The experience and efficiency of the bidder.
4. The quality and performance of previous contracts awarded to the bidder.
5. The previous and existing compliance by the bidder with laws and ordinances relating
to the proposed contract.
6. The quality, availability and adaptability of the commodities or contractual services to
the particular use required.
7. The ability of the bidder to provide future maintenance and service (where
applicable).
8. Prior litigation or administrative proceedings against the County where the bidder or
the bidder's principal was a party.
9. Prior litigation or administrative proceedings involving the bidder or bidder's
principal.
All recommendations for award for contracts will be reviewed and approved by the
Purchasing Director prior to presentation to the Board of County Commissioners.
SECTION ELEVEN: Procurement of Professional Services.
A. Consultants' Competitive Negotiation Act.
1. Contracts for professional architectural, engineering, landscape architectural or
surveying and mapping services shall be procured in accordance with Fla. Stat. §287.055,
referred to as the Consultants' Competitive Negotiation Act (CCNA).
2. Continuing contract. The County is authorized to enter into a continuing contract for
CCNA services in accordance with the CCNA, whereby the firm provides professional
services to the County for projects in which construction costs do not exceed $2,000,000, for
study activity if the fee for each individual study under the contract does not exceed
$200,000; or for work of a specified nature as outlined in the contract required by the
County, with the contract being for a fixed term or with no time limitation, except that the
contract must provide a termination clause.
3. Ranking of firms. The County, through the competitive proposal process, shall make a
finding that the firm or individual to be employed is duly qualified to render the required
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service. The evaluation committee shall review statements of qualifications and performance
data submitted in response to the public solicitation and shall select, in order of preference,
no fewer than three firms deemed to be the most highly qualified, if at least three firms
respond to the solicitation. If less than three firms respond, and after meeting due diligence, it
is decided by the Purchasing Director that every effort was made to comply with CCNA
requirements, the County will conduct discussions with, and may require public presentations
by, the responding firms regarding their qualifications, approach to the project and ability to
furnish the required services.
4. Evaluation criteria. Pursuant to the CCNA, the evaluation criteria for ranking shall
include factors such as: ability of firm and its professional personnel; firm experience with
projects of a similar size and type; firm's willingness and ability to meet the schedule and
budget requirements; volume of work previously awarded by the county; effect of the firms
recent/current and projected workload; minority business status; location; past performance
and when required, the public presentation. For continuing contracts, ranking and award shall
be based on the criteria identified in the RFP document. For non - continuing contracts or
project specific contracts, public presentation may be required.
5. Public presentation. The evaluation criteria for public presentation shall include
factors such as the firm's understanding of the project, ability to provide required services
within the schedule and budget, qualifications and approach to the project.
6. Contract negotiations. The ranking of firms for all CCNA contracts shall be
presented to the Board of County Commissioners for consideration and approval. Upon
Board approval of firm rankings, staff shall negotiate a contract with the most qualified firm
(number one ranked firm) for professional services for compensation which is deemed to be
fair and reasonable. Detailed discussions must be held by the firm and the County to establish
the scope of the project and the exact services to be performed by the firm. Should the
County and the firm fail to agree upon the terms of an acceptable contract, negotiations with
the top firm shall be terminated and negotiations with the second ranked firm shall
commence. If again unsuccessful, the process is repeated with the next ranked firm. This
process is continued until a mutually agreeable contract is concluded or the project is
abandoned, or the procurement process is otherwise terminated.
B. Other Professional Services. Because differences in price may only be a minor concern
compared to qualitative considerations, professional services that fall outside the scope of the CCNA
except as otherwise provided by law and outlined below, may be exempted by the Purchasing
Director from the competitive bidding process. Instead, professional services will be typically
acquired through one of the following methods:
1. Competitive Selection and Negotiation as set forth immediately above; or
2. Competitive Proposals (pursuant to Section 12).
3. In addition to the- definition -set -- forth in- the - CCNA, a professional- service shall be-
defined as assistance obtained in support of County operations from an independent
contractor in one or more of the following professional fields:
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a. Appraisal Services - real and personal property appraisers.
b. Audit and Accounting Services - auditors and accountants (excepting the
selection of the annual auditor which shall be conducted as per Section 11.45,
F.S.).
C. Consultants - planning, management, technological or scientific advisors.
d. Financial Services - bond counsel, rating and underwriting, financial advisor,
and investment services.
e. Legal Services - attorneys and legal professionals.
f. Medical Services - medicine, psychiatry, dental, hospital, and other health
professionals.
4. Final selection of the professional service provider (award of contract) shall be made
by the Board of County Commissioners.
5. Requests for outside legal services will be consistent with both this Purchasing
Ordinance and the County Attorney's Ordinance (Ord. No. 2013 -34). The retention of
services from experts or consultants for purposes of preparing for or defending
against imminent or pending litigation or administrative proceedings shall be exempt
from all competitive requirements of this Purchasing Ordinance, and must first be
approved by the Board.
SECTION TWELVE: Competitive Proposals.
A. The Competitive Proposals process is a method of contract selection that may be utilized by
the Purchasing Director under circumstances where one or more of the following conditions exist:
1. Where qualitative considerations are of equal or greater concern than pricing
considerations.
2. Where the conditions of the purchase do not lend themselves to the formal sealed bid
process or the award of a firm, fixed fee contract.
3. Where the County is incapable of specifically defining the scope of work for which
the commodity(s) or service(s) is required and where the vendor is asked to propose a
commodity(s) or service(s) to meet the needs of the County.
4. Where the County desires to enter into a single contract for the design and
-construction of a public--construction project(s).
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B. For purchases in excess of the formal competitive threshold and where appropriate or
required by law, the competitive solicitation process will be utilized. The process will be conducted
in a manner similar to the sealed bid process as set forth under Section 10 except where otherwise
stated in this section. The competitive proposals process shall proceed as follows:
1. A Request for Proposals (RFP) will be prepared and distributed. Notice of said
request(s) shall be publicly posted by the Purchasing Department at least 21 calendar
days preceding the last day established for the receipt of proposals.
2. Each Request for Proposals shall identify the evaluation procedures and criteria to be
applied to the selection of the best proposal among the respondents. Each RFP
pertaining to the award of a design/build contract(s) shall be subject to the
requirements of Fla. Stat. Sec. 287.055 and section thirteen below.
3. Prior to the announcement and distribution of the RFP, a selection committee shall be
appointed by the County Manager to evaluate the proposals received.
4. Proposals may be solicited and/or received in one or more steps as permitted by law
and deemed appropriate by the Purchasing Director. Unless otherwise prohibited by
law, the Purchasing Director shall have the discretion to solicit and conduct
simultaneous or concurrent negotiations with one or more firms.
SECTION THIRTEEN: Procurement of Design -Build Contracts.
A. Procurements for the design and construction of public construction projects may be obtained
through a single contract with a design -build firm selected in a manner permitted under Fla. Stat.
Sec. 287.055 and the procedures set forth in this section.
B. Upon completion of the Design Criteria Package, procurements of Design/Build services
shall be processed in a manner consistent with Section 12 hereof entitled "Competitive Proposals."
C. The Board of County Commissioners may declare a public emergency, where appropriate
and authorize the using Agency to negotiate an agreement for Board approval with the best qualified
design -build firm available at that time.
SECTION FOURTEEN: Small and Disadvantaged Minority and Women Business
Enterprises.
A. Policy Statement: Collier County stands committed to providing equal opportunities to small
businesses and disadvantaged business enterprises (DBE), minority business enterprises (MBEs) and
women business enterprises (WBEs) as well as to all vendors, consultants, contractors and
subcontractors who seek to do business with the County.
Pursuant to this policy, Collier County encourages its vendors, consultants, contractors and
subcontractors to provide qualified small businesses and DBE's with an equal opportunity to
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participate in the formal competitive processes for the procurement of commodities and services by
the County.
The Policy is not intended to require or to allow partiality toward or discrimination against any small
business or DBE, MBE, WBE, or any other vendor, consultant, contractor or subcontractor on the
basis of gender, race or national origin, or other such factors, but rather to create an opportunity for
small businesses and DBEs, MBEs, WBEs, and all qualified vendors, consultants, contractors and
subcontractors to participate in the County's formal competitive processes. Nothing in this Policy
shall be construed to provide for or require any preference or set -aside based on gender, race,
national origin or any other such factor.
B. Implementing Measures: In an effort to implement this policy, the County may undertake
the following measures:
1. Designate the Purchasing Director to administer this policy.
2. Utilize outreach programs to identify, register and educate small businesses and
DBEs, MBEs and WBEs to participate in the procurement/contract process which
may include:
a. Attending trade fairs which include representatives from these enterprises.
b. Attending meetings and social events wherein these enterprises are present.
C. Utilizing publications aimed at reaching these enterprises.
d. Utilizing Purchasing Directories and other reference sources that list these
enterprises.
e. Publicizing this Policy to encourage these enterprises to participate in the
County's procurement process.
f. Other actions designed to identify opportunities for these enterprises who seek
to provide commodities and services to the County.
3. Maintain a list of these enterprises.
4. Disseminate information regarding competitive opportunities with the County in
order to allow qualified small businesses and DBEs, MBEs and WBEs to participate
in the County's procurement process.
C. Conformity with Applicable Law: The provisions of this section shall be construed in
conformity with applicable state and federal law. To the extent that state law conflicts with federal
law, federal law shall supersede such state law.
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SECTION FIFTEEN: Procedure to Provide Preference to Local Businesses in County
Contracts.
Except where otherwise provided by federal or state law or other funding source restrictions or as
otherwise set forth in this Purchasing Ordinance, purchases of commodities and services shall
give preference to local businesses in the following manner:
(1) "Local Business " defined
Local business means the vendor has a current Business Tax Receipt issued by the Collier
County Tax Collector for at least one year prior to bid or proposal submission to do business
within Collier County, and that identifies the business with a permanent physical business
address located within the limits of Collier County from which the vendor's staff operates
and performs business in an area zoned for the conduct of such business. A Post Office Box
or a facility that receives mail, or a non - permanent structure such as a construction trailer,
storage shed, or other non - permanent structure shall not be used for the purpose of
establishing said physical address. In addition to the foregoing, a vendor shall not be
considered a "local business" unless it contributes to the economic development and well-
being of Collier County in a verifiable and measurable way. This may include, but not be
limited to, the retention and expansion of employment opportunities, support and increase to
the County's tax base, and residency of employees and principals of the business within
Collier County. Vendors shall affirm in writing their compliance with the foregoing at the
time of submitting their bid or proposal to be eligible for consideration as a "local business"
under this section. A vendor who misrepresents the Local Preference status of its firm in a
proposal or bid submitted to the County will lose the privilege to claim Local Preference
status for a period of up to one year.
(2) Preference in purchase of commodities and services by means of competitive bid, request
for proposals, qualifications or other submittals and competitive negotiation and
selection. Under any such applicable solicitation, bidders /proposers desiring to receive
local preference will be invited and required to affirmatively state and provide
documentation as set forth in the solicitation in support of their status as a local business.
Any bidder /proposer who fails to submit sufficient documentation with their bid/proposal
offer shall not be granted local preference consideration for the purposes of that specific
contract award. Except where federal or state law, or any other funding source, mandates to
the contrary, Collier County and its agencies and instrumentalities, will give preference to
local businesses in the following manner:
(a) Competitive bid (local price match option). Each formal competitive bid solicitation
shall clearly identify how the price order of the bids received will be evaluated and
determined. When a qualified and responsive, non -local business submits the lowest
price bid, and the bid submitted by one or more qualified and responsive local
businesses is within ten percent of the price submitted by the non -local business, then
the local business with the apparent lowest bid offer (i.e., the lowest local bidder) shall
have tire- opportunity - to submit an -offer to -match the price(s), less -one (1) dollar, offered
by the overall lowest, qualified and responsive bidder. In such instances, staff shall first
verify if the lowest non -local bidder and the lowest local bidder are in fact qualified
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and responsive bidders. Next, the Purchasing Department shall determine if the lowest
local bidder meets the requirements of Fla. Stat. Sec.287.087 (Preferences to
businesses with drug -free workplace programs). If the lowest local bidder meets the
requirements of Fla. Stat. Sec. 287.087, the Purchasing Department shall invite the
lowest local bidder to submit a matching offer, less one (1) dollar, within five (5)
business days thereafter. If the lowest local bidder submits an offer that fully matches
the lowest bid, less one (1) dollar, from the lowest non -local bidder tendered
previously, then award shall be made to the local bidder. If the lowest local bidder
declines or is unable to match the lowest non -local bid price(s), then award will be
made to the lowest overall qualified and responsive bidder. If the lowest local bidder
does not meet the requirement of Fla. Stat. Sec 287.087, and the lowest non -local
bidder does, award will be made to the bidder that meets the requirements of the
reference state law.
(b) Request for proposals, qualifications or other submittals and competitive negotiation
and selection. For all purchases of commodities and services procured through the
Competitive Proposals (Section 12) or Competitive Selection and Negotiation (Section
11) methods not otherwise exempt from this local preference section, the RFP
solicitation shall include a weighted criterion for local preference that equals 10 percent
of the total points in the evaluation criteria published in the solicitation. Purchases of
professional services as defined and identified under subsection 11B.2 (which are
subject to Section 287.055, F.S.) and subsection 1113.3 (which are subject to Section
11.45, F.S.) shall not be subject to this local preference section.
(3) Waiver of the application of local preference. The application of Local Preference to a
particular purchase or contract may be waived upon approval of the Board of County
Commissioners.
(4) Comparison of qualifications. The preferences established herein in no way prohibit the right of
the Board of County Commissioners to compare quality of materials proposed for purchase
and compare qualifications, character, responsibility and fitness of all persons, firms or
corporations submitting bids or proposals. Further, the preferences established herein in no way
prohibit the right of the County Commission from giving any other preference permitted by
law instead of the preferences granted herein.
(5) Reciprocity. In the event Lee County, or any other Florida county or municipality ( "local
government ") deemed appropriate by the Collier County Board of Commissioners, extends
preferences to local businesses, Collier County may enter into an interlocal agreement with
such local government wherein the preferences of this section may be extended and made
available to vendors that have a valid occupational license issued by that specific local
government to do business in that local government that authorizes the vendor to provide the
commodities and services to be purchased, and a physical business address located within the
limits of that local government. Post Office Boxes are not verifiable and shall not be used for
the purpose of establishing said physical address. In addition to the foregoing, a vendor shall
not be considered a "local business" unless -it- contributes -to- the -economic development and -
well -being of the. said local government whichever is applicable, in a verifiable and measurable
way. This may include, but not be limited to, the retention and expansion of employment
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opportunities, the support and increase to that local government's tax base, and residency of
employees and principals of the business located within the limits of that local government.
Vendors shall affirm in writing their compliance with the foregoing at the time of submitting
their bid or proposal to be eligible for consideration as a "local business" under this section. In
no event shall the amount of the preference accorded other local government firms exceed the
amount of preference that such local government extends to Collier County firms competing
for its contracts.
(6) Purview and administration of this Local Preference Policy. This policy shall apply to all
departments and units under the direct purview of the Board of County Commissioners. For
purchases of $50,000 or less, the Purchasing Department shall systematically encourage
departments to include local vendors when soliciting quotations in accordance with this policy.
SECTION SIXTEEN: Payment of Invoices.
A. Agencies under the purview of the Board of County Commissioners shall be in compliance
with Fla. Stat. Sec. 218.70, otherwise known as the "Local Government Prompt Payment Act."
Pursuant to this, the requirements of this section shall apply to the following transactions:
1. The purchase of commodities and services;
2. The purchase or lease of personal property;
3. The lease of real property.
B. The County Manager shall establish and maintain a process that authorizes the payment of
freight and delivery charges that are not specifically identified on the purchase order of less than
$500.
C. It shall be the responsibility of the County Manager, in consultation with the Clerk's Finance
Director and operating departments, to establish procedures for the timely payment of all
transactions as defined under subsection 16.A hereof. Such procedures shall include, but are not
limited to the following:
1. Formally defining the County's requirements for the content and submission of a
proper invoice, codifying the County's payment requirements and notifying each
vendor of their availability.
2. Steps required for the receipt of all invoices and the prompt return of improper
invoices.
3. Steps required for the resolution of payment disputes between the County and a
vendor, -
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D. Each December, the Purchasing Director and the Clerk of the Courts Finance Director shall
submit a report to the Board listing the number and total dollar amount of interest penalty payments
made during the preceding fiscal year pursuant to Florida Statute 218.
SECTION SEVENTEEN: Advanced Payments for Goods and Services.
Procedures for the pre - payment of goods and services with County funds including, but not
limited to, dues and membership, insurance, maintenance agreements, subscriptions, travel
arrangements, postage, and other purchases as prescribed by the Department of Financial Services
through their Administrative Rules. As provided for in Fla. Stat. Sec. 28.235, the Clerk of the
Circuit Court is authorized to make advanced payments on behalf of the County for goods and
services based on those established procedures.
SECTION EIGHTEEN: Standardization, Cooperative Purchasing Organizations and
Governmental Contracts
A. Where standardization is determined to be desirable by the Board of County Commissioners
or included in the Purchasing Manual, the purchase of commodities may be made by negotiation
with the approval of the purchase by the Board.
B. Annually, the Board of County Commissioners will approve a list of authorized purchasing
cooperative organizations and governmental schedules and contracts. The Purchasing Director may
approve purchases using these approved cooperative organizations, agreements and contracts with
no further action required by the Board providing that funds have been budgeted for these specific
purposes.
Additionally, the Purchasing Director may join other public agencies in cooperative purchasing
organizations and/or agreements if is determined to be in the County's best interest, and if the
consortium agreement has not had prior Board approval. The use of any new cooperative agreement
must be approved by the Board prior to the use of the agreement.
SECTION NINETEEN: Contract Administration.
A. Contract Document: Every procurement of contractual services or commodities shall be
evidenced by a written document containing all provisions and conditions of the procurement. Said
document shall include, but not be limited to:
A listing of the scope of services to be performed or commodities to be purchased.
2. A provision specifying the criteria and the final date, or number of days, by which
such criteria must be met for completion of the work.
3. A provision specifying the terms of cancellation by the County and where applicable,
a provision specifying the terms of renewal.
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Where applicable, a provision establishing the appropriate types and levels of
insurance to be carried by the vendor. Said provision shall be employed in a manner
consistent with minimum insurance standards approved by the Board of County
Commissioners.
5. A provision requiring the contractor /vendor to inform the County if he /she has been
convicted of a public entity crime subsequent to July 1, 1989.
A purchase order that embodies these provisions shall be sufficient documentation of the
procurement. Except as otherwise provided in this Purchasing Ordinance, the Purchasing Director
shall determine the circumstances under which a Board approved purchase order (and all documents
included by reference) shall serve as the contract document.
B. Contract Manager: Every procurement of services shall be administered by the requesting
Agency /Department.
C. Contract Changes: Notices issued under a purchase order or contract may be authorized and
executed by the Purchasing Director, except notices that terminate a Board- approved purchase or
contract in its entirety. Modifications to a Board approved purchase or contract, including but not
limited to change orders, direct material purchases, notices to proceed or non - compliance, stop work
notices, use of approved allowances between line items, supplemental agreements, amendments and
changes by letter may be authorized and executed by the Purchasing Director provided that the
change is not more than ten (10) percent of the current Board approved dollar amount. Such changes
shall be reported monthly to the Board for approval by ratification. All material changes in scope of
agreements must be approved by the Board in advance.
The proviso at the end of the previous paragraph shall not be applicable to term contracts or blanket
purchase orders where the County desires to procure commodities and/or services on an as needed
basis without having to obligate itself to a total contract amount. Rather, such purchases shall be
based on fixed unit prices or other predetermined pricing methods and shall be limited in quantity by
the amount of funds appropriated in the budget of the operating department(s). Such purchases shall
be subject to all other provisions of this Purchasing Ordinance.
Notices that terminate an entire purchase or contract that was Board approved and contract
modifications that increase the total contract amount beyond the limits set forth above as applicable,
shall require the approval of the Board of County Commissioners. The Board shall have broad
authority, within the limits of the law, to evaluate and approve any recommended contract
modification without requiring further competition.
D. Contract Extension: Extension(s) of a Board- approved contract for commodities or non-
construction services may be requested by the contract manager to the Purchasing Director in writing
for a period not to exceed six (6) months (cumulatively) and shall be subject to the same terms and
conditions set forth in the contract, if the extension period is provided for in the Board approved
contract. The _Purchasing Director___ shall_ have the authority_ to _authorize_ and execute all_ such
extensions, which must be issued prior to the expiration of the contract. Any extension(s) that
exceed six months (cumulatively) shall be approved by the Board of County Commissioners.
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E. Contract Renewal: The Purchasing Director shall authorize and execute renewals of
contracts for commodities and/or services subject to the following conditions:
1. That the Contractor has performed in a satisfactory manner and that the Purchasing
Director has received a request to renew from the Contract or Project Manager
verifying the Contractor's satisfactory performance.
2. That the Board approved agreement provided for a renewal and is renewed subject to
the terms and conditions set forth in the initial contract. Cost and term modifications
are addressed in the original solicitation document and/or resultant contract.
3. That the renewal is done for a set period of time identified in the solicitation
document and /or contract, commencing at the end of the contract period.
Proposed renewals that fail to meet one or more of the conditions set forth herein will require
the approval of the Board of County Commissioners.
F. Contract Approval: All contracts for commodities and services shall be authorized by the
Board of County Commissioners.
G. Work Orders: The Purchasing Director may execute any work order if the work order is
equal to or below such Board approval parameters for work orders as are set forth in the Board
approved term contract for services under which the work order is generated.
Work orders must be in sufficient detail to audit according to the approved contract.
H. Consent to Assignments of Contract: For all contracts, the Board of County Commissioners
shall approve all assignments of contracts requested by the predecessor contracting party.
I. Authority Limitation and Delegation; Promulgation of Procedures:
The Purchasing Director may delegate to one or more Purchasing Department employees any or all
aspects of the authority vested in the Purchasing Director.
All authority to execute documents that is vested pursuant to this Section 19 in the Purchasing
Director or any other person shall be subject to the limits of any applicable federal, state or other
law.
J. Payments to Contractors, Vendors and Consultants
Prior to the execution of a formal contract subject to this Purchasing Ordinance, the Purchasing
Director shall establish a formal payment schedule and payment terms within the agreement. Such
terms and conditions shall be consistent with the requirements of all applicable laws and the formal
solicitation documents.
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In accordance with Fla. Stat. Sec. 218.735(8), the Purchasing Director may establish, subject to
Board approval, procedures to reduce to 5% the amount of retainage withheld from each subsequent
progress payment issued to a contractor where applicable. The Purchasing Director may establish, in
writing, a schedule(s) to further reduce the percentage of cumulative retainage held throughout the
course of the project schedule where warranted and according to law. Recommendation to reduce
the percentage of cumulative retainage shall be subject to the following:
That the term "cumulative retainage" is defined to mean "the dollar total of the funds
retained from all payments issued under the contract divided by the gross dollar total
of all monthly pay requests (or the total of all payment amounts deemed allowable by
the project manager, whichever is less) ".
2. That any decision to reduce retainage shall be formally communicated in a letter to
the Contractor's representative and that the letter affirmatively states that the
Contractor has performed the contract work in a satisfactory manner.
That the cumulative retainage not be adjusted until at least 50% of the work has been
completed and payment has been issued.
4. That the Purchasing Director's letter expressly sets forth the percentage of cumulative
retainage to be held for the remaining pay requests.
The Purchasing Director may authorize the partial release or payment of contract retainage to
the contractor prior to final completion of all project work provided that:
The contractor has performed in a satisfactory manner to date as verified in writing by
the Project Manager.
2. The total aggregate work under the agreement is at least 50% completed and accepted
(i.e.; payments equaling at least 50% of the contract amount less retainage have been
issued).
The retainage dollar amount to be released is based upon and consistent with the
prevailing percentage of cumulative retainage being held at the time that the retainage
is released.
SECTION TWENTY: Performance and Payment Bonds.
A contractor or vendor shall provide a surety bond from a surety company to guarantee full
and faithful performance of a contract obligation and the payment of labor and material expended
pursuant to a contract whenever, and in such amounts, as required by statute or otherwise as deemed
necessary by the Purchasing Director. An irrevocable letter of credit from a financial institution
operating within the State of Florida (or other alternative forms of surety as permitted under Florida
- law) - may be- sufficient in place of the performance bond -if so provided- for in -the bid and contract -
documents. All such bonds or letters of credit shall be approved as to form by the County Attorney,
and held by the Clerk's Board Minutes and Records Department.
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SECTION TWENTY -ONE: Unauthorized Purchases.
All purchases made shall be consistent and in compliance with the Purchasing Ordinance.
Any purchase or contract made contrary to the provisions hereof and contrary to Florida law shall
not be approved and the County shall not be bound thereby.
SECTION TWENTY -TWO: Prohibition against Subdivision.
No contract or purchase shall be subdivided to avoid the requirements of this Purchasing
Ordinance or of State law.
SECTION TWENTY - THREE: Protest of Bid or Proposal Award.
The purpose of this section is to accommodate legitimate protests concerning formal
competitive invitations to bid or requests for proposals and recommended contract awards above the
formal competitive bid or proposal thresholds prior to award of a contract by the Board of County
Commissioners.
A. Any actual or prospective bidder or respondent to an Invitation to Bid or a Request for
Proposal, who has a substantial interest and alleges to be aggrieved in connection with the
solicitation or award of a contract, (hereafter referred to as "the protesting party ") may protest to the
Purchasing Director, who shall serve as the sole recipient of any and all notices of intent to protest
and all formal protests.
B. With respect to a protest of the terms, conditions and specifications contained in a
solicitation, including any provisions governing the methods for evaluation of bids, proposals or
replies, awarding contracts, reserving rights for further negotiation or modifying or amending any
contract, the protesting party shall file a notice of intent to protest within three (3) days, excluding
weekends and County holidays, after the first publication, whether by posting or formal
advertisement of the solicitation. The formal written protest shall be filed within five (5) days of the
date the notice of intent is filed. Formal protests of the terms, conditions and specifications shall
contain all of the information required for formal protests of recommended contract awards as set
forth under subsection C. The Purchasing Director, shall render a decision on the formal protest and
determine whether postponement of the bid opening or proposal /response closing time is
appropriate. The Purchasing Director's decision shall be considered final and conclusive unless the
protesting party files an appeal of the Purchasing Director's decision.
C. Any actual or prospective bidder or respondent to an Invitation to Bid or a Request for
Proposal who desires to protest a recommended contract award shall submit a notice of intent to
protest to the Purchasing Director within two (2) calendar days, excluding weekends and County
holidays, from the date of the initial posting of the recommended award.
D. All formal protests with respect to a recommended contract award shall be submitted in
writing to the Purchasing Director for a decision. Said protests shall be submitted within five (5)
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calendar days, excluding weekends and County holidays, from the date that the notice of intent to
protest is received by the Purchasing Director, and accompanied by the fee, as set forth below. The
protesting party must have standing as defined by established Florida case law to maintain a protest.
The formal protest shall contain, but not be limited to the following information:
Name and address of County Agency affected and the solicitation number and title.
2. The name and address of the protesting party.
3. A statement of disputed issues of material fact. If there are no disputed
material facts, the written letter must so indicate.
4. A concise statement of the ultimate facts alleged and of any relevant rules,
regulations, statutes, and constitutional provisions entitling the protesting party
to relief.
The protesting party's entitled demand for the relief.
6. Such other information as the protesting party deems to be material to the issue.
The formal protest shall contain all arguments, facts or data supporting and advancing the
protestor's position. Under no circumstances shall the protestor have the right to amend,
supplement or modify its formal protest after the filing thereof. Nothing herein shall
preclude the County's authority to request additional information from the protesting party
or other bidders or proposers in conjunction with the review and rendering of decisions on
the protest, including any subsequent appeal.
E. In the event of a timely protest of contract award consistent with the requirements of this
section, the Purchasing Director shall not proceed further with the award of the contract until all
appropriate administrative remedies as delineated under this section have been exhausted or until
the Board of County Commissioners makes a determination on the record that the award of a
contract without delay is in the best interests of the County. During this process, the protesting party
shall limit their communications with the County to the Office of the County Attorney, and neither
the protesting party, their agents or their representatives shall have any private contact or
discussions with individual County Commissioners, the County Manager, other County employees,
or any independent hearing officer (where applicable) regarding the protest except such
communications as may be required or permitted during a hearing, if applicable, or a meeting of the
County Commission wherein the solicitation or award is to be considered.
F. The Purchasing Director shall review the merits of each timely protest and in consultation
with the contract manager and other appropriate County staff, issue a decision stating the reasons for
the decision and the protesting party's rights of appeal under this section. Said decision shall be in
writing and mailed or otherwise furnished to the protesting party. The decision of the Purchasing
Director shall be final -nd conclusive unless the-protesting party_ delivers-a subsequent written notice
of appeal to the Purchasing Director within two (2) calendar days, excluding weekends and County
holidays from the date of receipt of the decision. In filing a written objection to the Purchasing
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Director's decision, the protestor shall not introduce new arguments or alter in any other way their
protest submission. An appeal of the Purchasing Director's decision shall be limited to a review of
the grounds set forth in the formal protest, and no new grounds or arguments will be introduced or
considered.
G. In the event of a subsequent appeal pursuant to subsection F, the County Manager shall
determine whether to appoint an independent Hearing Officer to review the formal protest and the
Purchasing Director's decision. The Hearing Officer's review shall be limited to the grounds set
forth in the formal protest, and shall be for the purpose of determining whether the County's
intended action is arbitrary, capricious, illegal, dishonest or fraudulent. The protesting party shall
have the burden of proof. The Hearing Officer shall consider the formal protest, the Purchasing
Director's decision, and supporting documents and evidence presented at the hearing. In any hearing,
irrelevant, immaterial or unduly repetitious evidence shall be excluded. All other evidence of a type
commonly relied upon by reasonably prudent persons in the conduct of their affairs shall be
admissible whether or not such evidence would be admissible in a trial in the courts of Florida. The
Hearing Officer may grant the motion of any person having standing under Florida law to intervene
in the proceedings. Persons or parties shall have the right to be represented by counsel in the
proceedings, to call witnesses, and present evidence; provided, however, that the Hearing Officer
shall not have the right to compel attendance of witnesses or to permit or compel any discovery.
The Hearing Officer will have a maximum of 60 days to schedule and conduct a hearing into the
matter and issue a recommended finding of fact and an opinion in writing to the County Manager or
designee for submission to the Board of County Commissioners. Should the Hearing Officer find in
favor of the County, the protesting party pay, in full, the costs of the Hearing Officer. If the Hearing
Officer's recommended decision is in favor of the protesting party, then the County will assume this
cost.
The County Manager's discretion as to whether to appoint a Hearing Officer shall in no way afford
the protestor the right to demand such an appointment or hearing. The decision of a Hearing Officer
on a protesting party's appeal shall be submitted to the Board for its consideration as part of a final
award decision. Nothing herein shall be construed as creating a right of judicial review of the
Hearing Officer's decision, nor shall such decision be binding upon the Board. Additionally, nothing
herein shall be construed as limiting the Board's right to reject any and all bids or proposals.
H. Decisions of the Purchasing Director and Hearing Officer (where applicable) will be
provided to the protestor and other interested parties prior to the award recommendation being
presented to the Board of County Commissioners. Neither the County Manager's decision nor the
Hearing Officer's recommended decision shall be construed as an award recommendation triggering
additional rights of protest pursuant to this policy. Notwithstanding anything set forth herein to the
contrary, the Board of County Commissioners shall retain the authority to make the final award
decision.
I. Failure to file a formal protest within the time and manner prescribed by this policy shall
constitute a waiver of the right to protest by any protesting party as defined by subsection "A" of this
policy.
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J. As a condition of filing a formal appeal to the Purchasing Director's initial finding, the
protesting party shall submit a non - refundable filing fee for the purpose of defraying the costs of
administering the protest. The filing fee shall be submitted with the formal protest. Failure to pay the
filing fee shall result in the denial of the protest. The amount of the filing fee shall be as follows:
Estimated Contract Amount
Filing Fee
$250,000 or less
$500
$250,000.01 to $500,000
$1,000
$500,000.01 to $5 million
$3,000
$5 million or more
$5,000
This fee may be modified by Resolution of the Board of County Commissioners.
SECTION TWENTY -FOUR: Contract Claims.
All actual or prospective claims arising against the County from contractors, vendors or any
other party in direct privity with the County to provide goods or services shall first be directly
addressed by the parties' administrative representatives in a manner consistent with the agreement
between the parties and in accordance with the County's procedures Manual.
For any prospective or actual claims or disputes arising under any contract entered into by
the County, the Purchasing Director must determine the facts of the dispute. All contract claims
should be reported to the County Attorney's Office and Clerk's Finance for proper documentation
and recording and to the Board for determining action.
SECTION TWENTY -FIVE: Exigent Circumstances, Emergency and Board Absence
Purchases.
In case of an exigent circumstance, which is defined as any circumstance requiring
immediate action or attention, a valid public emergency, or during the Board's extended recess
session(s) (all efforts should be made to obtain Board approval prior to anticipated recesses)
whereby a purchase is necessary, the County Manager shall authorize the Purchasing Director to
secure by open market procedure as herein set forth, any commodities or services. The County
Manager shall have the authority to take actions including, but not limited to the issuance of
contracts, change orders, and/or supplemental agreements. Any action shall be reported at the first
available meeting of the Board of County Commissioners. The County Manager under the same
consultations noted above shall further be authorized to approve payment(s) to vendors at the time of
or shortly after purchase should the circumstances warrant. These payments shall be reported at the
first available meeting of the Board.
This section in no way constrains the provisions of Collier County's Civil Emergency
ordinances -or- powers and authority pursuant -to Fla. -Stat. ch. 252, Emergency Management. -
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SECTION TWENTY -SIX: Inspection and Testing.
The Purchasing Director shall inspect, or supervise the inspection of, or cause to be
inspected, all deliveries of commodities or services to determine their conformance with the
specifications set forth in an order or contract.
A. Inspection by perating Department: The Purchasing Director shall authorize operating
departments to inspect all deliveries made to such operating departments under rules and regulations
which the Purchasing Director shall prescribe.
B. Testing: The Purchasing Director shall have the authority to require chemical and physical
tests of samples submitted with bids and samples of deliveries which are necessary to determine
their quality and conformance with specifications. In the performance of such tests, the Purchasing
Director shall have the authority to make use of laboratory facilities of any Agency of the County or
of any contracted outside laboratory.
SECTION TWENTY- SEVEN: Purchasing Card Program.
The Purchasing Director shall be responsible for the overall management and operation of
the County's purchasing card program. For the purpose of this Purchasing Ordinance, a purchasing
card is a credit card officially assigned to specific employees under the purview of the Board of
County Commissioners' agency for the purpose of transacting small and/or strategic, contract, travel
related, and other purchases made according to Section Eight. The Purchasing Director shall be
authorized to assign cards to employees for these purchases. The Purchasing Director shall be
responsible for establishing the following dollar limits for each assigned card:
A. Single Transaction Limit: Not to exceed $1,000 per card unless otherwise authorized by the
Purchasing Director.
B. Monthly Spending Limit: Not to exceed $10,000 per card unless otherwise authorized by the
Purchasing Director.
C. Strategic Purchases: The Purchasing Director may utilize (or delegate the authority to other
Agency staff to utilize) a purchasing card to place orders that exceed the limits set forth under this
section in instances where one or more of the following is true:
Where the purchase is to address a valid public emergency; or
2. Where the County will earn revenue through card program rebates; or
Where a vendor is requiring the County to order by purchasing card.
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SECTION TWENTY - EIGHT: Conflict of Interest.
When procuring commodities or services using County funds, each entity and employee
under the purview of the Board of County Commissioners shall comply with all applicable state and
federal laws concerning ethics and conflict of interest. For state or federally funded projects, County
entities and employees shall comply with all legal requirements, including the requirements of Part
85, Section 36(b)(3) of the Housing and Urban Development Code.
SECTION TWENTY NINE: Debarment and Suspension.
The County Manager may suspend and/or debar vendors, contractors, consultants and other
interested and affected persons from active participation in obtaining County contracts upon
approval of the Board. The purpose of any such action shall be to protect the County's interests and
the integrity of the County's contracting process. The suspension and debarment processes shall be
considered to be separate from and in addition to the award evaluation and vendor performance
evaluation processes authorized elsewhere in this Purchasing Ordinance
A. Definition of Terms: For the purposes of this section, the following terms have been defined
as follows:
1. Affiliate refers to associated business entities or individuals that control or could
control the contractor or are controlled by the contractor or could be controlled by
the contractor.
2. Civil Judgment refers to a judgment or finding of a civil offense by any court of
competent jurisdiction.
3. Contractor means any individual or legal entity that:
a. Directly or indirectly (e.g.; through an affiliate), submits offers for or is
awarded, or reasonably may be expected to submit offers for or be awarded,
a County contract for construction or for procurement of commodities and
services, including professional services; or
b. Conducts business, or reasonably may be expected to conduct business, with
the County as an agent, surety, representative or subcontractor of another
contractor.
4. Conviction means a judgment or conviction of a criminal offense, felony or
misdemeanor, by any court of competent jurisdiction, whether entered upon a
verdict or a plea, and includes a conviction entered upon a plea of nolo contendere.
5. Debarment means action taken by the County to exclude a contractor from County
-- - -- contracting and County-approved subcontracting for a reasonable, specified period as
provided herein.
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6. Preponderance of the Evidence means proof by information that, compared with that
opposing it, leads to the conclusion that the fact at issue is more probably true than
not.
7. Subcontractor: Any individual or legal entity that offers or agrees to provide
commodities or services to a party deemed to be a contractor under this section.
Suspension refers to action taken by the Purchasing Director to temporarily disqualify
a contractor from County contracting or County - approved subcontracting pending
action of the Board.
B. Suspension: The Purchasing Director shall have the authority to recommend to the Board the
suspension of a contractor, subcontractor or person from consideration for award of contracts if there
appears to be a reasonable basis for debarment as set forth herein. If a suspension precedes a
debarment, the suspension period shall be considered in determining the debarment period. The
suspension period shall not exceed three months without the approval of the County Manager.
C. Debarment:
] . Causes for Debarment: The prospective causes for debarment include one or more of
the following:
a. Conviction for commission of a criminal offense as an incident to obtaining or
attempting to obtain a public or private contract or subcontract, or in the
performance of such contract or subcontract.
b. Conviction under state or federal law of embezzlement, theft, forgery, bribery,
falsification or destruction of records, receiving stolen property, or any other
offense indicating a lack of business integrity or business honesty which
currently, seriously and directly affects responsibility as a contractor.
C. Conviction under state or federal antitrust laws arising out of the submission
of bids, proposals or other competitive offers.
d. Violation(s) of County contract(s) provisions, which is (are) deemed to be
serious and to warrant debarment, including the failure, without good cause, to
perform in accordance with the terms, conditions, specifications, scope,
schedule or any other provisions of the contract(s).
Refusal to provide bonds, insurance or other required coverage and
certifications thereof within a reasonable time period.
f. Refusal to accept a purchase order, agreement or contract, or perform
accordingly provided such order was issued timely and in conformance with
the solicitation- and offer - received.
29
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9/23/2014 10.C.
g. Presence of principals or corporate officers in the business of concern, who
were principals within another business at the time when the other business
was suspended or debarred within the last three years under the provisions of
this section.
h. Violation of the ethical standards set forth under applicable state or county
laws.
Debarment of the contractor by another public agency.
Any other cause deemed to be so serious and compelling as to materially
affect the qualifications or integrity of the contractor.
2. Procedure:
a. The county department requesting the suspension or debarment action shall
submit to the Purchasing Director a written complaint setting forth the
reason(s) for seeking debarment and shall identify a recommended debarment
period.
b. The Purchasing Director shall review the complaint, verify whether it is
compliant with the provision of this Purchasing Ordinance, direct any
appropriate changes and forward the complaint to the contractor.
The contractor shall review the complaint and shall provide a written response
(with supporting documentation) to each allegation. The response shall be
provided to the Purchasing Director within ten (10) business days of receipt of
the notice of allegations. In the event that the contractor fails to respond to the
complaint within the prescribed time period, the complaint, as forwarded to
the contractor, shall become an effective suspension or debarment decision
without further appeal.
d. In the event that the contractor files a timely and complete response to the
complaint and the suspension or debarment action is based upon a conviction,
judgment or other event(s) where there is no significant dispute over material
facts, the Purchasing Director shall determine the period of recommended
suspension or debarment on the basis of the undisputed material information
set forth or referenced in the complaint, the contractor's reply and the
parameters set forth in this section. In the event that the Contractor objects to
the Purchasing Director's recommendation, the Contractor shall have a
maximum of three business days to file an appeal of the debarment decision
with the Purchasing Director. The appeal will be forwarded to and considered
by the County Manager, who will review the record compiled by the initiating
department and the contractor. Should the County Manager overturn the
Purchasing- Director's decision; the County Manager shall formally_ cite the
reasons for doing so.
30
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9/23/2014 10.C.
e. In the event that the contractor files a timely and complete reply to the
complaint and where the facts are in dispute, the Purchasing Director will
convene a committee (hereinafter referred to as "the committee ") consisting of
at least three individuals who will review the complaint and the contractor's
reply. The County Manager shall formally appoint the committee, which will
generally consist of county employees, none of whom shall be a member of
the department initiating the complaint. At the discretion of the County
Manager, a member from private industry with a particular area of relevant
expertise may be appointed to the committee, provided that this member is not
a direct or indirect competitor of the firm in question. The Office of the
County Attorney shall appoint a representative to attend the hearing. The
representative shall not be considered a voting member of the committee, but
shall be available to provide legal counsel to the committee as necessary. All
members appointed to serve on the debarment committee shall disclose, to the
Purchasing Director any actual or prospective conflicts of interest at the time
of appointment or at the time in which the member becomes aware of the
actual or prospective conflict.
f. The Purchasing Director shall chair the committee and serve as the Purchasing
Department's representative to the committee. The Purchasing Director shall
preside over and facilitate the deliberations of the committee as a non- voting
member and serve as the County's liaison to the Contractor. All voting
committee members are prohibited from having any communication regarding
the issue outside the committee deliberations with any of the parties involved
in the specific suspension or debarment or their representatives until after the
committee decision has been issued or, in the event of an appeal of that
decision by the contractor, until the conclusion of the appeal process. All
committee deliberations are subject to Section 286.011 Fla. Stat.
g. Where the material facts are in dispute, the committee shall evaluate the
evidence, judge the credibility of witnesses and base its decision upon the
preponderance of the evidence. Should the contractor fail to appear at the
hearing, the contractor shall be presumed to be unqualified and or non-
responsive and shall be subject to suspension or debarment. The committee
decision shall be by a majority vote of those voting members in attendance.
The committee shall be the sole trier of fact. In the event that the committee
decides to impose suspension or debarment, the decision will formally
include, but not be strictly limited to the following information:
1) The specific reasons for the action;
2) The scope of the suspension or debarment; and
3) The period of suspension or debarment, including the effective and
expiration dates.
- The committee's decision shall be issued in- writing within 20 business days of
the conclusion of the hearing unless the committee extends this period for
good cause.
31
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9/23/2014 10.C.
h. The Purchasing Director shall forward the committee's decision to the
contractor and affiliates involved. Should the contractor object to the
committee's decision, the contractor shall have a maximum of three business
days to file an appeal of the decision with the Purchasing Director. The appeal
will be forwarded to and considered by the County Manager, who will review
the record compiled by the initiating department, the contractor and the
committee. Should the County Manager overturn the committee's decision; the
County Manager shall formally cite the reasons for doing so.
Final recommendation for debarment shall be approved by the Board.
3. Debarment Period:
a. The committee shall recommend the period of debarment. The debarment
period shall be commensurate with the severity of the cause(s) and approved
by the Board.
b. The committee (having the same or different composition) may recommend to
the Board a reduction in the debarment period upon a written request from the
contractor to do so, based on one or more of the following reasons:
1) Newly discovered material evidence;
2) A reversal of the conviction, civil judgment or other action upon which
the debarment was based;
3) Bona fide change in ownership or management;
4) Elimination of other causes for which the debarment was imposed; or
5) Other reasons that the committee might deem appropriate.
The contractor's request shall be submitted to the Purchasing Director in
writing and shall be based on one or more of the aforementioned reasons.
C. The decision of the Board regarding a reduction of the debarment period is
final and not subject to appeal.
4. The Effects of Debarment:
a. Debarred contractors are excluded from receiving County. contracts.
Departments shall not solicit offers from, award contracts to, or consent to
subcontractors with debarred contractors, unless the County Manager in
consultation with the Board Chair or Vice -Chair determines that emergency or
single source conditions exist and grants written approval for such actions.
Debarred contractors are excluded from conducting business with the County
as agents, representatives, subcontractors or partners of other contractors.
32
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9/23/2014 10.C.
b. The Purchasing Department shall notify all Board departments of the final
debarment decision and the effects of that decision with regard to conducting
business with the debarred entity(ies) during the debarment period.
Continuation of Current Contracts:
a. Departments may not renew or otherwise extend the duration of current
contracts with debarred contractors in place at the time of the debarment
unless the Board determines that it is in the best interests of the County to
allow the contractor to continue or finish the work within an additional,
limited period of time.
b. Debarment shall constitute grounds for terminating an open agreement with a
contractor. However, the contract manager may, with Board approval, permit
completion of an open contract(s) provided that the debarred contractor has
performed in a satisfactory manner to date under the open contract(s) unless
otherwise directed by the Purchasing Director.
6. Restrictions on Subcontracting:
a. When a debarred contractor is proposed as a subcontractor for any subcontract
subject to County approval, the department shall not consent to subcontracts
with such contractors unless the County Manager in consultation with the
Chair or Vice -Chair determines that emergency or single source conditions
exist, thus justifying such consent and approves such decision.
b. The County shall not be responsible for any increases in contract costs or
other expenses incurred by a contractor as a result of rejection of proposed
subcontractors pursuant to subsection 6.a provided that the subcontractor was
debarred prior to the submission of the applicable bid or proposal offer.
7. The Scope of Debarment: Debarment applies to all officers, Directors, Managers,
principals, Purchasing Directors, partners, qualifiers, divisions or other organizational
elements of the debarred contractor, unless the debarment decision is limited by its
terms to specific divisions, organizational elements or commodity /services. The
committee's decision includes any existing affiliates of the contractor if they are
specifically named and are given written notice of the proposed debarment and an
opportunity to respond. Future affiliates of the contractor are subject to the pre-
existing terms of the committee's decision.
SECTION THIRTY: Waiver of Ordinance.
The Board of County Commissioners shall have the authority to waive any and all
Purchasing Ordinance provisions within lawful- guidelines and upon formal Board action. --
33
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9/23/2014 10.C.
SECTION THIRTY -ONE: Conflict and Severability.
In the event this Purchasing Ordinance conflicts with any other ordinance of Collier County
or other applicable law, the more restrictive shall apply. If any phrase or portion of the Purchasing
Ordinance is held invalid or unconstitutional by any court of competent jurisdiction, such portion
shall be deemed a separate, distinct and independent provision and such holding shall not affect the
validity of the remaining portion.
SECTION THIRTY -TWO: Inclusion in the Code of Laws and Ordinances.
The provisions of this Purchasing Ordinance shall become and be made a part of the Code of
Laws and Ordinance of Collier County, Florida. The sections of the Purchasing Ordinance may be
renumbered or relettered to accomplish such, and the word "ordinance" may be changed to
`.section," "article," or any other appropriate word.
SECTION THIRTY - THREE: Effective Date.
This Purchasing Ordinance shall be effective upon filing with the Department of State.
PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier
County. Florida. this C c�. day of __>�r" , 2013.
FTEST:.
DWIGHT; E. BROCK, Clerk
BY:
—y Clerk
fittest as to
S attlr
and legality:
leffrev
County
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
C
WOMAN
34
Packet Page -246-
ESQ.
9/23/2014 10.C.
Link to Audio for 2014 Banking Services Meetings:
http: / /www.collierclerk.com /cl erksoffice /functions Ipurchasing/public- notices - and - invitations-
to- bid /rfp- 2014 - 001 - banking - services /banking- services - recordings /
Packet Page -247-
9/23/2014 10.C.
Alina Bec
;m: Ray, Jim <1im.Ray @53.com>
Sent: Friday, August 22, 2014 12:27 PM
To: Alina Bec
Cc. Mitchell, James; Choate, Dawn; Kalia, Denesh
Subject: Fifth Third Bank's formal protest to RFP 2014 -001
Attachments: RFP 2014- OOI.pdf, ATT00001.txt; ATT00002.htm
Alina
Please see attached Fifth Third Bank's formal protest letter and accompanying spreadsheet. I will send the signed
version under separate cover in the overnight mail. Please acknowledge receipt and acceptance of our protest. I look
forward to discussing with you, the selection committee and the Honorable Dwight Brock. Please let me know if you
have any questions.
F[F7fi THIRD BATIK
-1mes C. Ray Jr.
,enior Vice President
Commercial Banking Executive
Fifth Third Bank, South Florida
200 East Las Olas
Suite 1200 MD BMME2A
Fort Lauderdale, FL 33301
jim.rapk$3.com
954 514 -3014
954 858 -1985 fax
1
Packet Page -248-
9/23/2014 10.C.
FIFTH THIRD BANK
8/22/2014
Alina Bee
Purchasing Specialist for the Clerk of the Circuit Court
Courthouse, Building h
Clerk's Administration — 5`h Floor
3301 Tamiami Trail East
Naples. Florida 34112 -3044
Re: Formal Protest of Recommended Contract Award for RFP 2014 -001 Banking
Services
Dear Ms. Bec:
Fifth Third Bank, Florida located at 999 Vanderbilt Beach Road, P.O. Box 413021,
Naples, Florida 34102 respectfully submits a formal protest of the recommended Intent to
Award Contract for RFP 2014 -001 Banking Services to First Florida integrity Bank. On
Thursday August 21, 2014 at 9:18 a.m. est. Fifth Third Bank received notice of the Intent
to Award the Banking Services RFP to First Florida Integrity Bank. Included in the email
notification were several documents used in arriving at the award decision. Upon
thorough review of these documents, especially the individual scoring sheets and pricing
analysis in conjunction with the Evaluation and Criteria Section of the original published
RFP, it is our contention that there is a contradiction between the weighting of the 5 areas
of evaluation contained in the RFP and the ultimately weighting used to calculate and
recommend the winning bidder. Furthermore we believe that Fifth Third Bank provides
the best overall return to the taxpayer of Collier County and that First Florida Integrity
Bank does not meet the technical requirement of the RFP related to carrying an investor
credit rating by a Third Party Rating Agency.
The RFP in section 6 enumerated the 5 areas of evaluation and specified the number of
points that each section was worth. Based on the assignment of points it is clear that
Qualifications and Experience carried the heaviest weighting followed by Understanding
the Counties Needs, followed by Cost and Responsiveness and lastly Investment Options.
We believe that this was clear and consistent with similar RFD's in the market. However,
when reviewing the ultimate scoring results the weighting of these sections are much
different and skew the weighting to Cost and that is the primary reason for our protest. It
is our contention that the methodology of the individual committee members was highly
subjective and did_ not achieve the scoring outcome articulated in the RFP. Further
999 Vanderbilt Beach Road Y.U. Box 413021 Naples, Florida 34101
Jim.Ray.da53.com (239) 591.6402 (239) 591 -6309
Packet Page -249-
9/23/2014 10.C.
evidence to our contention is contained in the notes provided with the RFP where there
are several instances where the notes are inconsistent with the individual scores provided.
For instance, the notes provided indicate several areas where First Florida Integrity Bank
was not responsive to the RFP but the individual scoring ranks them higher than the other
respondents. Another area is related to investment options where the notes and analysis
provided, clearly indicate Fifth Third's rate- structure is slightly more advantageous,
based on the historical record of Libor versus the Fed Funds Rate rate of interest,
however when reviewing the individual scoring the result is not consistent with the facts,
again inconsistent, highly subjective and not in line with the original published RFP. A
third area is relative to Cost where again the individual scores are not consistent with the
analysis provided.
A secondary matter subject to our protest is related to the investment options offered to
Collier County by the respondents. Our analysis shows that if you use the forward curve
on Libor and Fed Funds Rates over the life of the contract, which was provided to the
selection committee, and compute the amount of interest that would be paid to Collier
County minus the cost of the 5 year contract, that Fifth Third has the highest return to
Collier County by more than $136,000. The average amount on deposit used in Derrick's
analysis was used to compute this amount. We contend that this analysis is the most
prudent and predictive way to compute the overall return to Collier County as opposed to
using and arbitrary rate at a point in time.
A tertiary and final matter subject to our protest is on a technical matter, Section 5 j
required each respondent of the RFP to provide their Standard's and Poor, Fitch or
Moody's investor credit rating. As confirmed by the notes provided, reviewing the audio
tapes of the selection committee meeting and verifying with the above listed rating
agencies First Florida Integrity Bank does not carry a credit rating and we contend raises
a concern relative to the safety and soundness. In some instances, it may be prudent to
evaluate a bank's star rating from Bauer Financial as a substitute to a formal credit rating.
however, it is not as predictive as a formal credit rating. Bauer Financial assigns Fifth
Third and Wells Fargo with its highest rating. of 5 stars while it assigns Suntrust with 4
stars and First Florida Integrity Bank with 3.5 stars. Yet again we feel that this
information was lost in the subjectivity of the individual scoring.
In summary, Fifth Third believes that the RFP clearly put forth an evaluation process that
provided for several meaningful and valuable criteria .in which to evaluate the responses.
We believe it correctly weighted the importance of each of those criteria. However, the
individual scoring process was inconsistent and did not follow the spirit of the RFP and
coupled with the other matters subject to our protest at a minimum raise question to the
end result. We believe that the matters contained herein did not provide a decision that is
in the best interest of the taxpayers of Collier County.
Fifth Third respects the process and values the work of the selection conunittee however,
we respectfully requests these matters be taken into consideration befor the final award of
RFP 2014 -001. On behalf of Fifth Third Bank,1 look forward to discussing this matter in
person with you and/or your staff and look forward to continuing to provide banking
999 Vanderbilt Beach Road P.O. Bw 413021 Naples. Florida 34101
1im.Ray �53.ewm (239) 591 -6402 (239) 591.6309
Packet Page -250-
9/23/2014 10.C.
services to you and your organization, the Collier County Commissioners and the
Supervisor of Elections in an efficient and taxpayer beneficial manner.
Respectfully,
J _ .. s .Ray 3r;
enior Vice President
Wholesale Banking Executive
Fifth Bank, South Florida
attachment
999 Vanderbilt Beach Road P.b, Box 413021 Naples, 1'Iorida 34101
1im.Raya:53.com (239) 591.6402 (239) 591 -6309
Packet Page -251-
FFIB
Rate =FFR *95%
Interest
8/22/2014
0.25000%
5/17/2019
2.96321%
Average
1.60661%
*95%
1.526275%
Avg Balance $
117,724,015
9/23/2014 10.C.
53
Rate =30L +5bps
8/22/2014 0.25000%
5/17/2019 2.99248%
Average 1.62124%
5bps 1.67124%
$ 117,724,015
Int. over life $ 8,983,959.58 Int. over life $ 9,837,254.14
Cost Cost = $215,454.84 annually
$0 yr 1$7,500 /month
Total Cost $ 360,000.00 Total Cost $ 1,077,274.20
Net $ 8,623,959.58 $ 8,759,979.94 Difference $ 136,020.36
8/22/2014 is the Libor and fed fund floor rate of interest as provided in the responses to RFP 2014-001
Packet Page -252-
9/23/2014 10.C.
Alimd Bec
From: Ray, Jim <Jim.Ray @53.com>
Sent: Friday, August 22, 2014 12:56 PM
To: Alina Bec
Cc: Mitchell, James; Choate, Dawn; Kalia, Denesh
Subject: RE: Fifth Third Bank's formal protest to RFP 2014 -001
Thank you and we will see you then
James C. Ray Jr.
SVP Wholesale Banking Executive
200 East Las Olas Ste 1200
Ft Lauderdale Fl 33301
954 514 3014
Sent from my mobile device
- - - -- Original Message---- -
From: Alina Bec [Alina.Bec(oDcollierclerk.com]
Sent: Friday, August 22, 2014 12:52 PM Eastern Standard Time
To: Ray, Jim
Cc: Mitchell, James; Choate, Dawn; Kalia, Denesh
Subject: RE: Fifth Third Bank's formal protest to RFP 2014 -001
Mr. Ray
The Clerk as just informed me that he will hear your protest on Tuesday, August 26, 2014 at 10:30am in the
Administration Office on the 2nd Floor of the Collier County Courthouse Annex located at 3315 Tamiami Trail East, Ste
102, Naples FL 34112.
From: Ray, Jim [mailto:Jim.Ray @53.com]
Sent: Friday, August 22, 2014 12:38 PM
To: Alina Bec
Cc: Mitchell, James; Choate, Dawn; Kalia, Denesh
Subject: RE: Fifth Third Bank's formal protest to RFP 2014 -001
Thank you look forward to discussing and by all means answering any questions,
James C. Ray Jr.
SVP Wholesale Banking Executive
200 East Las Olas Ste 1200
Ft Lauderdale Fl 33301-
954 514 3014
Sent from my mobile device
1
Packet Page -253-
9/23/2014 10.C.
- - - -- Original Message---- -
From, Alina Bee [Alina.BecOcollierclerk.com]
° -nt: Friday, August 22, 2014 12:31 PM Eastern Standard Time
: Ray, Jim
Cc: Mitchell, James; Choate, Dawn; Kalia, Denesh
Subject: RE: Fifth Third Bank's formal protest to RFP 2014 -001
Mr. Ray
This is to confirm we have received your formal protest.
From: Ray, Jim [mailto:Jim.Ray(&53.com3
Sent: Friday, August 22, 2014 12:27 PM
To: Alina Bee
Cc: Mitchell, James; Choate, Dawn; Kalia, Denesh
Subject: Fifth Third Bank's formal protest to RFP 2014 -001
Alina
Please see attached Fifth Third Bank's formal protest letter and accompanying spreadsheet. I will send the signed
version under separate cover in the overnight mail. Please acknowledge receipt and acceptance of our protest.I look
forward to discussing with you, the selection committee and the Honorable Dwight Brock. Please let me know if you
have any questions.
FIFTH THIRD BANK
James C. Ray Jr.
Senior Vice President
Commercial Banking Executive
Fifth Third Bank, South Florida
200 East Las Olas
Suite 1200 MD BMME2A
Fort Lauderdale, FL 33301
Lim.raig53.com
954 514 -3014
954 858 -1985 fax
2
Packet Page -254-
9/23/2014 10.C.
Please visit us on the web atwww.collierclerk.com
This electronic communication is confidential and may contain privileged information intended solely for the named addressee(s). It may not be
used or disclosed except for the purpose for which it has been sent. If you are not the intended recipient, you must not copy, distribute or take
any action induced by or in reliance on information contained in this message.
Unless expressly stated, opinions in this message are those of the individual sender and not of the Office of the Clerk of the Circuit Court of
Collier County. If you have received this communication in error, please notify the Clerk's Office by emailing helpdesk@collierclerk.com quoting
the sender and delete the message and any attached documents. The Collier County Clerk's Office accepts no liability or responsibility for any
onward transmission or use of emails and attachments having left the CollierClerk.com domain.
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records
request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing.
This e-mail transmission contains information that is confidential and may be privileged. It is intended only for
the addressee(s) named above. If you receive this e-mail in error, please do not read, copy or disseminate it in
any manner. If you are not the intended recipient, any disclosure, copying, distribution or use of the contents of
this information is prohibited. Please reply to the message immediately by informing the sender that the
message was misdirected. After replying, please erase it from your computer system. Your assistance in
correcting this error is appreciated.
This e -mail transmission contains information that is confidential and may be privileged. It is intended only for
the addressee(s) named above. If you receive this e-mail in error, please do not read, copy or disseminate it in
any manner. If you are not the intended recipient, any disclosure, copying, distribution or use of the contents of
this information is prohibited. Please reply to the message immediately by informing the sender that the
message was misdirected. After replying, please erase it from your computer system. Your assistance in
correcting this error is appreciated.
Packet Page -255-
9/23/2014 10.C.
Alina Bec
Im: Alina Bec
Sent: Friday, August 22, 2014 12:52 PM
To: 'Ray, Jim'
Cc: Mitchell, James; Choate, Dawn; Kalia, Denesh
Subject: RE: Fifth Third Bank's formal protest to RFP 2014 -001
Mr. Ray
The Clerk as just informed me that he will hear your protest on Tuesday, August 26, 2014 at 10:30arn in the
Administration Office on the 2nd Floor of the Collier County Courthouse Annex located at 3315 Tamiami Trail East, Ste
102, Naples FL 34112,
From: Ray, Jim [mailto:Jim.Ray(cb53.com]
Sent: Friday, August 22, 2014 12:38 PM
To: Alina Bec
Cc: Mitchell, James; Choate, Dawn; Kalia, Denesh
Subject: RE: Fifth Third Bank's formal protest to RFP 2014 -001
Thank you look forward to discussing and by all means answering any questions,
- mes C. Ray Jr.
/P Wholesale Banking Executive
200 East Las Olas Ste 1200
Ft Lauderdale Fl 33301
954 514 3014
Sent from my mobile device
- - - -- Original Message---- -
From: Alina Bec [Alina.Bec nacollierclerk.com]
Sent: Friday, August 22, 2014 12:31 PM Eastern Standard Time
To: Ray, Jim
Cc: Mitchell, James; Choate, Dawn; Kalia, Denesh
Subject: RE: Fifth Third Bank's formal protest to RFP 2014 -001
Mr. Ray
This is to confirm we have received your formal protest.
From: Ray, Jim [mailto:Jim.Ra&53.com]
Sent: Friday, August 22, 2014 12:27 PM
To: Alina Bec
Cc: _Mitchell James Choate Dawn; Kalia,_ Denesh_ - ______
C-4bject: Fifth Third Bank's formal protest to RFP 2014 -001
Alina
1
Packet Page -256-
9/23/2014 10.C.
Please see attached Fifth Third Bank's formal protest letter and accompanying spreadsheet. I will send the signed
version under separate cover in the overnight mail. Please acknowledge receipt and acceptance of our protest. I look
forward to discussing with you, the selection committee and the Honorable Dwight Brock. Please let me know if you
have any questions.
FIFTH THIRD BANK
James C. Ray Jr.
Senior Vice President
Commercial Banking Executive
Fifth Third Bank, South Florida
200 East Las Was
Suite 1200 MD 6MME2A
Fort Lauderdale, FL 33301
jim.ray(aW.com
954 514 -3014
954 858 -1985 fax
Please visit us on the web at www.collierclerk.com
This electronic communication is confidential and may contain privileged information intended solely for the named addressee(s). It may not be
used or disclosed except for the purpose for which it has been sent. If you are not the intended recipient, you must not copy, distribute or take
any action induced by or in reliance on information contained in this message.
Unless expressly stated, opinions in this message are those of the individual sender and not of the Office of the Clerk of the Circuit Court of
Collier County. If you have received this communication in error, please notify the Clerk's Office by emailing helpdeskco)collierclerk.com quoting
the sender and delete the message and any attached documents. The Collier County Clerk's Office accepts no liability or responsibility for any
onward transmission or use of emails and attachments having left the CollierClerk.com domain.
Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records
request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing.
This e-mail transmission contains information that is confidential and may be privileged. It is intended only for
the addressee(s) named above. If you receive this e-mail in error, please do not read, copy or disseminate it in
any manner. If you are not the intended recipient, any disclosure, copying, distribution or use of the contents of
2
Packet Page -257-
9/23/2014 10. C.
this information is prohibited. Please reply to the message immediately by informing the sender that the
message was misdirected. After replying, please erase it from your computer system. Your assistance in
- rrecting this error is appreciated.
3
Packet Page -258-
Responsiveness
Qualification
Understanding
Investment
Cost
Responsiveness
Qualification
Understanding
Investment
Cost
9/23/2014 10.C.
FFIB
Fifth Third
SunTrust
Wells Fargo
52
15.29%
50
14.84%
42
15.11%
43
13.48%
126
37.06%
146
43.32%
134
48.20%
144
45.14%
68
20.00%
73
21.66%
66
23.74%
68
21.32%
34
10.00%
34
10.09%
20
7.19%
29
9.09%
60
17.65%
34
10.09%
16
5.76%
35
10.97%
340
337
278
319
52
7.80
50
7.50
42
6.30
43
6.45
126
50.40
146
58.40
134
53.60
144
57.60
68
13.60
73
14.60
66
13.20
68
13.60
34
3.40
34
3.40
20
2.00
29
2.90
60
9.00
34
5.101
16
2.401
35
5.25
340
84.201
337
89.001
278
77.501
319
85.80
'�rur�c��CS
- ZA-D-u V��
Packet Page -259-
9/23/2014 10.C.
Alina Bec
m: Mitchell, James <James.Mitchell @53.com>
Sent: Tuesday, August 26, 2014 12:53 PM
To: Dwight E. Brock
Cc: Derek M. Johnssen; Alina Bec; Ray, Jim; Choate, Dawn
Subject: Fifth Third Bank
Attachments: Collier analysis at 90MM.xlsx
Dwight,
Wanted to say Thank You for allowing us to discuss our concerns related to the recent Banking Services RFP with you
and your staff. In addition, I wanted to provide the one worksheet that was discussed showing the average balance of
the relationship deposits over the last 12 months. The annual cost has also been adjusted to reflect the actual annual
volumes of service for the same period. As you can see, the net return to the taxpayer is slightly more favorable with
Fifth Third Bank.
Once again, thanks for your time and we look forward to your response.
Jim Mitchell
Vice President
Fifth Third Bank
(239) 225 -2004
fax (239) 225 -2022
This e -mail transmission contains information that is confidential and may be privileged.
It is intended only for the addressee(s) named above. If you receive this e-mail in error,
please do not read, copy or disseminate it in any manner. If you are not the intended
recipient, any disclosure, copying, distribution or use of the contents of this information
is prohibited. Please reply to the message immediately by informing the sender that the
message was misdirected. After replying, please erase it from your computer system. Your
assistance in correcting this error is appreciated.
1
Packet Page -260-
v
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F,
FFIB 53
Rate= FFR *95%
Rate= 30L +5bps
Interest
Index Rate
Index Rate
8/22/2014
0.25000%
8/22/2014
0.25000%
5/17/2,019
2.96321%
5/17/2019
2.99248%
Average
1.73161%
Average
1.74624%
95%
1.645025%
Plus 5 bps
1.79624%
Avg Balance
$ 90,000,000.00
$ 90,000,000.00
Int. over life
$. 7,402,611.38
Int. over life
$ 8,083,080:00
Cost
Cost= $201,780 annually
$0 yr 1$7,500 /month
Total Cost
$ 360,000.00
Total Cost
$ 1,008,900.00
Net
$ 7,042,611.38
$ 7,074,180.00
Difference $ 31,568.63
N
W
N
O
O
9
9/23/2014 10.C.
Cotmty oaf Collier
CLERK OF THE CIRMIT COURT
COLLIER C WNTY;�OUR'ItHOUSE
"IS TAMIAMI TRL It M In DMigk E. Brock - d' of Qircuit Court P.O. lox 413144
NA1' M FL 34112.5324 NAPL&A FL 34101""
Clerk al' Courts • Comptrollc •Audiatadian of County Funds
August 28, 2014
Mr. James C. Ray, Jr.
Senior Vice President
Fifth Third Bank
999 Vanderbilt Beach Road
Naples, FL 34101
Dear Mr. Ray:
Pursuant to your letter to Alina Bec, "Formal Protest of Recommended Contract Award for RFP 2014 -011
Banking Services ", the Clerk of Courts has provided you and your fellow bank representatives an
opportunity to present your issues in person and read the follow up email from James Mitchell.
Upon considering your written protest, your presentation regarding the protest, and all follow up
material, I, Dwight E. Brock, Collier County Clerk of the Circuit Court, deny your protest.
The Clerk understands that you may disagree with the evaluation of the individual committee members
and that is comprehendible since the bank was not the highest rated bank. Their recommendation is
obviously subjective since it is their opinion and I ultimately make the final decision.
With regard to your evaluation of investment options, I disagree with your evaluations and therefore
find it without merit. In my opinion, you have only considered issues that are most favorable to your
financial institution. There are other issues you have neglected to consider.
While we appreciate your interest in proposing and your desire to provide the services to the Clerk, I
cannot find an error in my decision process even in light of your protest and therefore your protest is
denied.
(espe fully,
Dwight rock
Collier County Clerk of the Circuit Court
DEB /sb
cc: J. Mitchell
Phone- (239) 252 -2646 Y Fax- (239) 252 -2755
Website- www.C.ollierCleric.eom Email- CollierOpLkjakollierclerk.com
Packet Page -262-
9/23/2014 10.C.
f.1 =TH THIRD BANK
8/22/2014
Alina Bee
Purchasing Specialist for the Clerk ofthc Circuit Court
Courthouse, Building 1.
Clerk's Administration - 5`I' Floor
3301 Tamiami "frail East
Naples. Florida 34112 -3044
Re: formal Protest of Recommended Contract Award for RFP 2014 -001 Banking
Services
Deilr Ms. Bee:
Fifth Third Bank. Florida located at 999 Vanderbilt Beach Road. P.O. Box 41301-1,
Naples, Florida 34102 respectfully submits a formal protest of the recommended Intent to
Award Contract for RFP 1-014 -001 Banking Services to First Florida Integrity Bank. On
Thursday August 21, 2014 at 9:18 a.m. est. Fifth Third Bank received notice of the Intent
to Award the Bankine Services RFP to First Florida Integrity Dank. Included in the email
notification were several documents used in arriving at the a��ard decision. upon
thorough review of these documents, especially the individual scoring sheets and pricing
analysis in conjunction with the Evaluation and Criteria Section of the original published
RI i'. it is our contention that there is a contradiction between the weighting of the 5 areas
of evaluation contained in the RFP and the ultimately weighting used to calculate and
recommend the winning bidder. Furthermore we believe that Fifth Third Bank provides
the best overall return to the taxpayer of Collier County and that First Florida Integrity
flank does not meet the technical requirement of the RI,.P related to carrying an investor
credit rating by a Third Party- Rating Aacncy.
The RFP in section 6 enumerated the 5 areas of evaluation and specified the number of
points that each section was worth. Based on the assignment of points it is clear that
Qualifications and Experience carried the heaviest weighting followed by Understanding,
the Counties Needs. followed by Cost and Responsiveness and lastly Investment Options.
We believe that this was clear and consistent with similar RFI''s in the market.
It
is our contention that the methodology of the individual cornmittcc members was highly
subjective and did not achieve the scaring outcome articulated in the RFP. Further
t
999 vimderhilt ricach Rkind P 0. Ba..x4131)21 Nnrples. I loridit 34101
.IirnRa%.ii 4 .cum 1239) 591 -6402 (2i9) 591 -6309
Packet Page -263-
9/23/2014 10.C.
% evidence to our contention is contained in the notes provided with the RFP where there
are. several instances where the notes are inconsistent with the individual scores provided.
For instance, the notes provided indicate several areas where First Florida Integrity Bank
was not responsive to the RFP but the individual scoring ranks them higher than the other
respondents, Another area is related to investment options where the notes and analysis
provided, clearly indicate Fifth Third's rate structure is slightly more advantageous,
based on the historical record of Libor versus the Fed Funds Rate rate of interest,
however when reviewing the individual scoring the result is not consistent with the facts,
again inconsistent, highly subjective and not in line with the original published RFP. A
third area is relative to Cost where again the individual scores are not consistent with the
analysis provided.
A secondary matter subject to our protest is related to the investment options offered to
Collier County by the respondents. Our analysis shows that if you use the forward curve
on Libor and Fed Funds Rates over the life of the contract, which was provided to the
selection committee, and compute the amount of interest that would be paid to Collier
County minus the cost of the 5 year contract, that Fifth Third has the highest return to
Collier County by more than $136,000
We contend that this analysis is the most
prudent and predictive way to compute the overall return to Collier County as opposed to
using and arbitrary rate at a point in time.
.Y'B MS
In some instances, it may be prudent to
evaluate a bank's star rating from Bauer Financial as a substitute to a formal credit rating,
however, it is not as predictive as a formal credit rating. Bauer Financial assigns Fifth
Third and Wells Fargo with its highest rating. of 5 stars while it assigns Suntrust with 4
stars and First Florida Integrity Bank with 3.5 stars. Yet again we feel that this
information was lost in the subjectivity of the individual scoring.
In summary, Fifth Third believes that the RFP clearly put forth an evaluation process that
provided for several meaningful and valuable criteria in which to evaluate the responses.
We believe it correctly weighted the importance of each of those criteria. However, the
individual scoring process was inconsistent and did not follow the spirit of the RFP and
coupled with the other matters subject to our protest at a minimum raise question to the
end result. We believe that the .matters contained herein did not provide a decision that is
in the best interest of the taxpayers of Coflier County.
Fifth Third respects the process and values the work of the selection committee however,
we respectfully requests these matters be taken into consideration befor the final award of
RFP 2014 -001. On behalf of Fifth Third Bank, I look forward to discussing this matter in
person with you and/or your staff and look forward to continuing to provide banking
999 Vanderbilt Beach Road P.O. Box 413021 Naples, Florida 34101
Jim.Ray 'A 53.com (239) 591 -6402 (239) 591.6309
Packet Page -264-
9/23/2014 10.C.
services to you and your organization, the Collier County Commissioners and the
Supervisor of Elections in an efficient and taxpayer beneficial manner.
Respectfully,
Jai s
enior Vice President
Wholesale Banking Executive
Fifth Bank, South Florida
attachment
999 Vanderbilt Beach Road P.O. Box 413021 Naples, Florida 34101
Am.Ray@i,- 53.com (239) 591 -(x402 (239) 591 -6309
Packet Page -265-
FFIB
Rate= FFR *95%
Interest
0.25000%
8/22/2014
0.25000%
5/17/2019
2.96321%
Average
1.60661%
x'95%
1.526275%
Avg Balance $
117,724,015
Int. over life $ 8,983,959.58
Cost
$0 yr 1$7,500 /month
Total Cost $ 360,000.00
53
Rate =30L +5bps
8/22/2014
0.25000%
5/17/2019
2.99248%
Average
1.62124%
5bps
1.67124%
$
117,724,015
Int. over fife $
9,837,254.14
Total Cost $
1,077,274.20
Net $ 8,623,959.58 $ 8,759,979.94 Difference $ 136,020.36
8/22/2014 is the libor and fed fund floor rate of interest as provided in the responses to RFP 2014 -001
Packet Page -266-
9/23/2014 10. C.
Collier County, Florida
Clerk of the Circuit Court
FiFh Third Banking Analysis
As Calculated by Fifth Third Bank
FFIB 53
Rate = FFR *95% Rate =30L +5bps
Interest
8/22/2014
0.25000% 8/22/2014
5/17/2019
53
2.96321% 5/17/2019
Average
Rate =30L +5bps
1.60661% Average
*95%
5/17/2019
1.526275% Sbps
Avg Balance
$
117,724,015
Int. over life
$
8,983,961.05 Int. over life
Cost
1.60661% Average
Cost = $215,454.84 annually
$0 yr $7,500 /month
1.526275% 5bps
- -- �-
Total Cost
$
360,000.00 Total Cost
Net
$
8,623,961.05
As Calculated to Breakeven
FFIB
53
53
Rate = FFR *95%
Interest
Rate =30L +5bps
Interest
0.25000% 8/22/2014
5/17/2019
8/22/2014
Average
0.25000% 8/22/2014
5/17/2019
1.526275% 5bps
2.96321% 5/17/2019
Average
1.60661% Average
*95%
1.526275% 5bps
Avg Balance -
$
98,958,000
Int. over life
$
7,551,856.07 Int. over life
Cost
Cost= $215,454.84 annually
$0 yr $7,500 /month
Total Cost
$
360,000.00 Total Cost
Net
$
7,191,856.07
As Calculated to Estimate
FFIB
53
Rate = FFR *95%
Rate =30L +5bps
Interest
8/22/2014
0.25000% 8/22/2014
5/17/2019
2.96321% 5/17/2019
Average
1.60661% Average
*95%
1.526275% 5bps
Avg Balance $
60,000,000
Int. over life $ 4,578,825.00 Int. over life
Cost Cost = $215,454.84 annually
$0 yr $7,500 /month
9/23/2014 10.C.
0.25000%
2.99248%
1.62124%
1.67124%
$ 117,724,015
$ 9,837,254.14
$ 1,077,274.20
$ 8,759,979.94 Difference $ 136,018.89
0.25000%
2.99248%
1.62124%
1.67124%
$ 98,958,000
$ 8,269,128.40
$ 1,077,274.20
$ 7,191,854.20 Difference
0.25000%
2.99248%
1.62124%
1.67124%
$ 60,000,000 1J�'
$ 5,013,720.00
Total Cost _ $ _ 360,000.00 Total Cost $ 1,077,274.20 _
Net $ 4,218,825.00 $ 3,936,445.80 Difference $ (282,379.20)
Packet Page -267-
Collier County Clerk of Courts
Raw Scoring - RFP # 2014 -001
9/23/2014 1O.C.
HIS 53 Suntrust Wells
Evaluator # 1:
l
50 -,3; 42 43
Respon - 60 possible points
52.,$6•
Respon -15 possible points
15
15
15
15
Qual and Experience - 40 possible points
35
40
39
40
U/s County needs - 20 possible points
20
17
17
17
Investment Options - 10 possible points
10
10
8
9
Cost of Banking Services - 15 possible points
15
12
10
12
Evaluator # 2:
Respon - 15 possible points
13
13
10
12
Qual and Experience - 40 possible points
32
35
30
35
U/s County needs - 20 possible points
19
20
17
20
Investment Options - 10 possible points
6
9
0
9
Cost of Banking Services -15 possible points
15
6
0
7
Evaluator # 3:
l
50 -,3; 42 43
Respon - 60 possible points
52.,$6•
Respon - 15 possible points
10
10
10
10
Qual and Experience - 40 possible points
30
40
35
35
U/s County needs - 20 possible points
10
20
15
15
Investment Options -10 possible points
10
5
6
7
Cost of Banking Services -15 possible points
15
6
5
7
Evaluator # 4:
Respon -15 possible points
14
12
7
6
Qual and Experience -40 possible points
29
31
30
34
U/s County needs - 20 possible points
19
16
17
16
Investment Options - 10 possible points
8
10
6
4
Cost of Banking Services - 15 possible points
15
10
1
9
Total points by category:
l
50 -,3; 42 43
Respon - 60 possible points
52.,$6•
1.tIrl(O 144
Qual and Experience -160 possible points
126 - ���'�S•/
1464 f 134
66 68
U/s County needs - 80 possible points
68 +gS'o�
— d5'0 /.
73 -+ 11•2,5v/9
?S.d 29
Investment Options - 40 possible points
34
'
34 20
( S�.O'/ 35
Cost of Banking Services - 60 possible points
60
34 -+ 16
Total Points
% of possible points (400 in total)
340, 337 278 319
85.00% 84.25% 69.50% 79.75%
Packet Page -268-
CONSOLIDATED SCORES FROM EVALUATION CRITERIA
Collier County Clerk of the Circuit Court
RFP 2014 -001 Banking Services
EVALUATION CRITERIA
FLORIDA FIRST INTEGRITY BANK
FIFTH THIRD BANK
SUNTRUST BANK
WELLS FARGO BANK
RESPONSIVENESS TO REQUEST FOR PROPOSAL
52
50
42
43
QUALIFICATIONS AND EXPERIENCE
126
146
134
144
UNDERSTANDING COUNTY NEEDS
68
73
66
68
INVESTMENT OPTIONS
34
34
20
29
rnST OF BANKING SERVICES
-v
60
34
16
35
v
r
x
rD
r+
IQ TOTAL POINTS
340
337
278
319
rD
1
N
Ql
1p
EVALUATION CRITERIA
POINTS
RESPONSIVENESS TO REQUEST FOR PROPOSAL
0 -15
QUALIFICATIONS AND EXPERIENCE
0 -40
UNDERSTANDING COUNTY NEEDS
0 -20
INVESTMENT OPTIONS
0 -10
COST OF BANKING SERVICES
0 -15
(O
N
W
N
O
.p
0
0
Evaluation Criteria
SCORE SHEET
Collier County Clerk of the Circuit Court
RFP 2014 -001 Banking Services
Responsiveness to Request for Proposal
L^ •
Qualifications and Experience
Understanding County Needs
Investment Options
Cost of Banking Services
Signature of Evaluator
Proposer: 0
r
Points
independent
Review
Review with
Committee
0 -15
f
V
0-40
�0
yD i
0 -20
�-
�0
0 -10
0 -15
TOTAL SCORE
9 7
gy
Date
Packet Page -270-
9/23/2014 10.C.
2.0,
SCORE SHEET
Collier County Clerk of the Circuit Court
RFP 2014 -001 Banking Services
Proposer: F/ 1
Evaluation Criteria
Points
independent
Review
Review with
Committee
Responsiveness to Request for Proposal
0-15
I�
Qualifications and Experience
0.40
3C
Understanding County Needs
l�-
0-20
za
Z4
Investment Options
0-10
f
/O
Cost of Banking Services
0 - 15
TOTAL SCORE
i g nature of Evaluat
Packet Page -271-
�r
e rll�
Date
9/23/2014 10.C.
I
—11
j
SCORE SHEET
Collier County Clerk of the Circuit Court
RFP 2014 -001 Banking Services
Proposer: —
.Y/
Signature of Evaluator
Packet Page -272-
—115- 8{
Date
9/23/2014 10.C.
k�/
Evaluation Criteria
Points
_J
Independent
Review
Review with
Committee
Responsiveness to Request for Proposal
0-15
( L
Qualifications and Experience
0-40
35
• Understanding County Needs
0-20
i
investment Options
U-10
Cost of Banking Services
0-15
TOTALSCORE
{
Signature of Evaluator
Packet Page -272-
—115- 8{
Date
9/23/2014 10.C.
,
'Oel
z.�
SCORE SHEET
Collier County Clerk of the Circuit Court
RFP 2014 -001 Banking Services
Proposer:
Evaluation Criteria
Points
Independent
Review
Review with
Committee
Responsiveness to Request for Proposal
0-15
Qualifications and Experience
0-40
3/
Understanding County Needs
0-20
/
Investment Options
0-10
/ O
AV
Cost of Banking Services
0.15
0
TOTALSCORE
Si natur Evaluator
t,
Packet Page -273-
7�
Date
I�J
9/23/2014 10.C.
SCORE SHEET
Collier County Clerk of the Circuit Court
RFP 2014 -001 Banking Services
Proposer:
Evaluation Criteria
Points
independent
Review
I
Review with
Committee
Responsiveness to Request for Proposal
0-15
r
Qualifications and Experience
0-40
Understanding County Needs
0-20
Investment Options
0-10
S
Cost of Banking Services
0-15
TOTALSCORE
Si nature aluator
MA
Date
U d
Packet Page -274-
9/23/2014 10.C.
SCORE SHEET
Collier County Clerk of the Circuit Court
RFP 2014 -001 Banking Services
Proposer: 4
Evaluation Criteria
Points
Independent
Review
Review with
Committee
Responsiveness to Request for Proposal
0-15
7
Qualifications and Experience
0-40
3d
3d
Understanding County Needs
0-20
Investment Options
0-20
Cost of Banking Services
0-15
TOTAL SCORE
' x� / - 4y"
Si azure aluator
FAQ/
Date
9/23/2014 10.C.
Packet Page -275-
SCORE SHEET
Collier County Clerk of the Circuit Court
RFP 2014 -001 Banking Services
Proposer: (,-) # 0 & t U
Evaluation Criteria
Points
Independent
Review
I
Review with
Committee
Responsiveness to Request for Proposal
0-15
Qualifications and Experience
0-40
q
understanding County Needs
0-20
�G
Investment Options
0-10
c!
7
,Cost of Banking Services
0-15
TOTALSCORE
Sign ure of luator
T
Packet Page -276-
9/23/2014 10.C.
2V-K� -
Date
Collier County, Florida
Clerk of the Circuit Court
Short Term Rate Comparison
SBA Participant Federal Funds
Month Yield % Rate %*
Jan -12
0.31
0.11
Feb -12
0.33
0.1
Mar -12
0.33
0.09
Apr -12
0.33
0.16
May -12
0.32
0.16
Jun -12
0.31
0.09
Jul -12
0.31
0.13
Aug -12
0.3
0.13
Sep -12
0.32
0.09
Oct -12
0.29
0.18
Nov -12
0.28
0.16
Dec -12
0.25
0.09
Jan -13
0.22
0.15
Feb -13
0.23
0.14
Mar -13
0.23
0.09
Apr -13
0.22
0.14
May -13
0.2
0.09
Jun -13
0.2
0.07
Jul -13
0.18
0.09
Aug -13
0.18
0.07
Sep -13
0.18
0.06
Oct -13
0.18
0.07
Nov -13
0.17
0.07
Dec -13
0.16
0.07
Jan -14
0.15
0.07
Feb-14
0.16
0.06
Mar -14
0.15
0.06
Apr -14
0.16
0.09
May -14
0.16
0.08
Jun -14
0.16
0.09
Jul -14
0.16
0.08
-* rate as of MONTH END
9/23/2014 10.C.
30 Day
SBA Spread to 30 Day
SBA Spread to 30 Day
LIBOR %
LIBOR %
LIBOR pla! 5bpts %
0.2829
0.0271
- 0.0229
0.25
0.08
0.03
0.2406
0.0894
0.0394
0.2398
0.0902
0.0402
0.2389
0.0811
0.0311
0.2432
0.0668
0.0168
0.2465
0.0635
0.0135
0.2377
0.0623
0.0123
0.2213
0.0987
0.0487
0.2135
0.0765
0.0265
0.2089
0.0711
0.0211
0.2108
0.0392
- 0.0108
0.2051
0.0149
- 0.0351
0.2013
0.0287
- 0.0213
0.2035
0.0265
- 0.0235
0.1997
0.0203
- 0.0297
0.1966
0.0034
- 0.0466
0.1932
0.0068
- 0.0432
0.1911
- 0.0111
- 0.0611
0.1841
- 0.0041
- 0.0541
0.1806
- 0.0006
- 0.0506
0.1724
0.0076
- 0.0424
0.1673
0.0027
- 0.0473
0.1672
- 0.0072
- 0.0572
0.1601
-0.0101
- 0.0601
0.1551
0.0049
- 0.0451
0.1549
- 0.0049
- 0.0549
0.1517
0.0083
- 0.0417
0.1504
0.0096
- 0.0404
0.1524
0.0076
- 0.0424
0.1544
0.0056
- 0.0444
Packet Page -277-
rD
rr
oa
(D
N
v
90
Participant Yield and 30-Day Avers a Yield
Year
2013
2014
2015
2016
2017
Month
Participant
Yield
30-Day
Average Yield
Participant
Yield
30-Day
Average Yield
Participant
Yield
30-Day
Average Yield
Participant
Yield
3043ay
Average Yield
2017
30-Day Average
Yield
January
0.22
0.22
1 0.15
0.16
Februpg
0.23
0.22
0.16
0.15
March
0.23
0.22
0.15
0.16
April
0.22
0.22
0.16
0.15
May
0.2
0.2
0.16
0.16
June
0.2
0.19
0.16
0.16
July
0.16
0.18
0.16
0.16
Au ust
0.18
0.18
September
0.16
0.17
October
0.19
0.18
Novernber
0.17
0.17
Dece ber
1 0.16
0.16
1) The Participant Yield reflects a 365 -day basis and adjustments for realized earnings by participants,SBA lees, expenses and other accounting items.
2) The 30 -Day Average Yield is calculated pursuant to Chapter 19- 7.011, Florida Administrative Code.
Prior to September 2010, the 30 -Day Average Yield was calculated for the prior 30 -days on an amortized cost and 360 -day yield basis pursuant to
Chapter 19- 7.011, Florida Administrative Code in effect at that time. The 30 -Day Average Yield was reported net of fees.
3) Performance data shown represents past performance and is not a guarantee of future results. Current performance may be higher or lower
than that shown above. Performance data does not reflect redemption tees that may apply to specific participant accounts.
4) An Investment in the Pool is not insured or guaranteed by the State of Florida or any other government agency. Although the fund seeks to
preserve the value of your investment at $1.00 per share, It Is possible to lose money by Investing in the fund. Before investing, consider the
fund's Investment objectives, risks, charges and expenses. This information may be found on the Pool's website.
5) Beginning December 2007, the Pool was split into Fund A and Fund B. The Participant and 30 -Day Average Yield do not reflect the earnings
and capital gains and losses on Fund B.
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State Board of Administration of Florida -'
Local Government Investment Pool
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Partici ant Yield and 30-Day Ave rage Yield
Year
2008
2009
2010
2091
2012
Month
Participant
Yield
30 -Day
Average Yield
Participant
Yield
30-Day
Average Yield
Participant
Yield
304Day
Average Yield
Participant
Yield
304Day
Average Yield
Participant
Yield
3043ayAverage
Yield
January
4.62
4.54
0.85
0.85
0.17
0.19
0.26
0.27
0.31
0.31
February
3.68
3.58
0.94
0.91
0.2
0.17
0.27
0.27
0.33
0.33
March
3.07
3.09
0.86
0.88
0.2
0.2
0.27
0.27
0.33
0.33
April,
2.74
213
0.82
0.83
0.23
0.23
0.26
026
0.33
0.33
Me
2.49
2.47
0.86
0.86
0.27
0.27
0.24
0.24
0.32
0.32
June,
2.43
2.4
0.6
0.61
0.34
0.35
0.23
0.23
0.31
0.31
July
I
2.44
2.4
0.47
0.46
0.38
0.39
0.21
0.21
0.31
0.31
August
2.47
2.39
0.41
0.41
0.36
0.34
0.23
0.23
0.3
0.3
Se tember
2.43
2.41
0.37
0.37
0.32
0.32
0.24
023
0.32
0.31
October
2.01
1.99
0.3
0.33
0.3
0.3
0.26
0.26
0.29
0.3
November
1.42
1.44
0.28
0.28
0.26
0.26
0.25
0.26
0.28
0.28
December
1.02
0.97
0.21
0.2
0.27
1 0.27
0.29
0.29
1 0.25
0.25
1) The Participant Yield reflects a 365 -day basis and adjustments for realized earnings by participants,SBA fees, expenses and other accounting items.
2) The 30 -Day Average Yield is calculated pursuant to Chapter 19- 7.011, Florida Administrative Code.
Prior to September 2010, the 30 -Day Average Yield was calculated for the prior 30 -days on an amortized cost and 360 -day yield basis pursuant to
Chapter 19- 7.011, Florida Administrative Code In effect at that time. The 30-Day Average Yield was reported net of fees.
3) Performance data shown represents past performance and is not a guarantee of future results. Current performance may be higher or lower
than that shown above. Performance data does not reflect redemption fees that may apply to specific participant accounts.
4) An investment in the Pool is not insured or guaranteed by the State of Florida or any other government agency. Although the fund seeks to
preserve the value of your Investment at $1.00 per share, it is possible to lose money by investing In the fund. Before Investing, consider the
fund's investment objectives, risks, charges and expenses. This Information may be found on the Pool's website.
5) Beginning December 2007, the Pool was split into Fund A and Fund B. The Participant and 30-Day Average Yield do not reflect the earnings
and capital pains and losses on Fund B.
State Board of Administration of Florida
Local Government Investment Pool
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Participant Yield and 30-Day Aver a a Yield
Year
2003
2004
2005
2006
2007
Month
Participant
Yield
30-Day
Average Yield
Participant
Yield
30-Day
Average Yield
Participant
Yield
30-Day
Average Yield
Participant
Yield
30 -Day
Average Yield
Participant
Yield
304Day
Average Yield
January
1.63
1.47
1.24
1.21
2.33
2.31
4.37
4.31
6.38
5.31
Februa
1.62
1.66
1.23
1.26
2.64
2.63
4.55
4.49
6.38
6.3
March
1.47
1.46
1.19
1.18
2.63 1
2.6
4.65
4.69
5.39
6.31
A ril
1.5
1.48
1.2
1.19
2.63
2.79
4.85
4.79
6.39
5.31
May
1.49
1.46
1.22
1.21
2.96
2.93
6.03
4.97
5.43
6.32
June
1.46
1.44
1.27
1.25
3.07
3.02
5.17
6.11
5.39
5.35
Jul
1.34
1.33
1 A2'
1.4
3.26
3.21
5.35
6.28
5.40
6.34
Au ust
1.3
1.29
1.64
1.53
3.46
3.41
6.39
5.33
6.42
6.6
Se tember
1.32
1.3
1.7
1.72
3.79
3.76
6.39
5.32
5.77
5.79
Qctober
1.33
1.31
1.82
1.8
3.77
3.73
5.37
6.3
5.62
5.63
November
1.35
1.32
1.97
1.95
3.98
3.93
6.38
5.31
0
5.16
December
1 1.28
1 1.26
2.19
2.17
4.23
4.19
6.4
6.33
4.81
4.86
1) The Participant Yield reflects a 365 -day basis and adjustments for realized earnings by participants, expenses and other accounting items.
'As of July 2004 the calculation for Participant Rate was revised to reduce income by the monthly SBA fees.
2) The 30-Day Average Yield Is calculated for the prior 30 -days on an amortized cost and 360 -day yield basis pursuant to Chapter 19- 7.011, Florida
Administrative Code. The 30-Day Average Yield Is reported net of fees.
3) Performance data shown represents past performance and Is not a guarantee of future results. Current performance may be higher or lower
than that shown above. Performance data does not reflect redemption fees that may apply to specific participant accounts.
4) An Investment in the Pool Is not insured or guaranteed by the State of Florida or any other government agency. Although the fund seeks to
preserve the value of your investment at $1.00 per share, It is possible to lose money by investing in the fund. Before Investing, consider the
fund's investment objectives, risks, charges and expenses. This information may be found on the Pool's website.
5) Beginning December 2007, the Pool was split into Fund A and Fund B. The Participant and 30-Day Average Yield do not reflect the earnings
and capital gains and losses on Fund B.
O
N
W
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Participant Yield and 30-Day Aver a a Yield
Year
9998
9999
2000
2001
2002
Month
Participant
Yield
30-Day
Average Yield
Participant
Yield
30-Day
Average Yield
Participant
Yield
30 -Day
Average Yield
Participant
Yield
30-Day
Average Yield
Participant
Yield
30-Day
Average Yield
January
6.65
5.66
4.99
4.98
6.9
6.77
6.2
5.12
1.98
1.95
February_
6.62
6.46
4.86
4.83
5.89
1 6.92
5.72
6.73
1.92
1.97
March
6.56
6.47
4.87
4.81
5.95
6.89
5.41
5.36
1.95
1 1.95
April
5.56
5.49
4.87
4.82
6.08
6.01
4.97
4.91
1.96
1.94
May
5.68
5.48
4.86
4.79
616
6.19
4.53
4.46
203
201
June
6.54
5.61
4.90
4.90
6.49
6.41
4.18
4.12
1.96
1.93
July
6.66
6.61
6.06
4.98
6.66
6.48
3.87
3.83
1.93
1.9
August
5.57
5.51
5.17
6.11
6.6 1
6.62
3.73
3.68
1.9
1.88
September
5.66
5.51
6.33
5.23
6.61
6.64
3.46
3.43
1.91
1.89
ctober
5.47
5.33
5.51
5.45
6.64
6.56
2.86
2.81
1.91
1.89
November
6.13
5.17
5.73
5.66
6.67
6.59
2.43
24
1.81
1.79
December
6.26 1
5.16 1
6.88
5.83
6.68
6.59
2.13
21
1.64
1.62
1) The Participant Yield reflects a 365-day basis and adjustments for realized earnings by participants, expenses and other accounting items.
2) The 30-Day Average Yield is calculated for the pdor 30 -days on an amortized cost and 360 -day yield basis pursuant to Chapter 19- 7.011. Florida
Administrative Code. The 30 -Day Average Yield is reported net of fees.
3) Performance data shown represents past performance and is not a guarantee of future results. Current performance may be higher or lower
than that shown above. Performance data does not reflect redemption fees that may apply to specific participant accounts.
4) An investment in the Pool is not insured or guaranteed by the State of Florida or any other government agency. Although the fund seeks to
preserve the value of your investment at $1.00 per share, it is possible to lose money by Investing In the fund. Bebre investing, consider the
fund's investment objectives, risks, charges and expenses. This information may be found on the Pool's website.
5) Beginning December 2007, the Pool was split Into Fund A and Fund B. The Participant and 30-Day Average Yield do not reflect the earnings
and capital gains and losses on Fund B.
CO
N
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Federal Funds Data - Federal Reserve Bank of New York
FEDERAL RESERVE BANK Of NEW YORK S crvtngthc .%Kpndl)ictrh-lcoidtheNatArn
Federal Funds Data
DATE
DAILY
INTRADAY
INTRADAY
STD.DEV.
TARGET
LOW
HIGH
(XMLJ
RATE
(XMLJ
(XMLJ
.(XMLJ
[XMLJ
08/15/2014
0.09
0.05
5116
0.04
0-0.25
08/14/2014
0.09
0.05
5116
0.04
0-0.25
08/1312014
0.09
0.05
5116
0.04
0 -0.25
0811212014
0.09
D.05
5116
0.04
0-0.25
08/1112014
0.09
0,05
5116
0.05
0-0.25
08/0612014
0.09
D.05
5116
0.05
0-0.25
08/07/2014
0.09
0.05
5116
0.04
0-0.25
08!0612014`
0.09
0.05
5116
0.05
0-0.25
08!0512014
0.09
0.05
5+16
0.05
0.0.25
08/04/2014
0.09
005
5116
0.05
0-0.25
D8/01/2014
0.09
0,05
5116
0.05
0-0-25
0713112014
0.03
112
0.06
0 -025
07/3012014
0.09
0.05
5116
0.05
0-0.25
07/29/2014
0.09
0.05
5116
0.05
0-0.25
07/28/2014
0.09
0.04
5116
0.05
0-0.25
07/25/2014
0.09
0.05
5/16
0.05
0-0.25
07/24/2014
0.09
0.05
5/16
0.04
0-0-25
07/2312014'
0.09
0.05
5/16
0.05
0-0,25
0712212014
0.09
0.D6
5/16
0.05
0-0,25
07/21/2014
0.10
OM
5116
0.05
0-0.25
07/18/2014
0.09
0.05
5116
0.05
0-0.25
07/17/2014
0.09
0.05
5116
0.04
0 -0,25
07/16/2014
0.09
0.05
5/16
0.04
0-0.25
07/15/2014
0.09
0.05
5/16
0.04
0 -0.25
07/14/2014
0.09
0.05
5/16
0 -05
0-0.25
07111/2014
0.09
0.03
5116
0.04
0-0,25
07/10/2014
0.09
0.05
5116
0,05
0 - 025
07109/2014'
0.09
0.05
5116
0.05
0-0.25
Packet Page -282 -
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9/23/2014 10.C.
Q/)I /7111n
Federal Funds Data - Federal Reserve Bank of New York
9/23/2014 10.C.
07/08/2014
0.09
005
5/16 0.05
0-0.25
07/07/2014
0.10
0.05
5/16 0.05
0-0.25
07/0312014
0.09
0.05
5116 0.05
0-0.25
07/02/2014
0.10
0.05
5/16 0.05
0-0.25
07/0112014
0.10
0.05
5/16 0.05
0.0.25
06/3012014
=a
0.01
5/16 0.08
0-0.25
06/2712014
0.10
0.05
5116 0.05
0-0.26
06126!2014
0.10
0.05
5/16 0.05
0-0.25
0612512014'
0.10
0.05
5116 0.05
0.0.25
06124/2014
0.10
005
5116 0.05
0.0.25
06/23/2014
0.10
005
5/16 0.05
0-0.25
0612012014
0.10
0.05
5116 0.05
0-0.25
06119/2014
0.10
0.05
5116 0.05
0-0.25
06!1812014
0.10
0.05
5/16 0.05
0-0.25
06/17/2014
0.10
0.05
1/2 0.05
0-0,25
06/16/2014
0.10
0.05
5/16 0.05
0-0.25
06/13/2014
010
0.05
5/16 0.05
0-0.25
06/1212014
0.09
0.05
5/16 0.05
0-0.25
0611112014•
0.09
0.05
5116 0.05
0-0.25
06/10/2014
0.09
0.05
5116 0.05
0-0.25
06/09/2014
009
0.05
5116 0.05
0 - 025
06/06/2014
0.09
0.05
5116 0.05
0-0.25
06/05/2014
0.09
0.05
5116 0.05
0-0.25
06/04/2014
O.D9
0.05
5/16 0.05
0 -0.25
06103/2014
010
0.05
5/16 0.D6
0 - 025
06/02/2014
0.09
005
5/16 0.06
0-0.25
05/3012014
on
0.04
5116 0.06
0-0.25
0512912014
0.09
0.05
5116 0.06
0-0.25
05/2812014'
0.09
0.05
5116 0.06
0-0.25
05127(2014
0.09
0.05
5116 0.06
0-0.25
05/23/2014
0.09
0.05
5116 0.05
0-0.25
05122!2014
0.09
0.05
5/16 0.06
0-0.25
05/21 [2014
0.09
0.05
5116 _ 0.05
0-0.25
05/20/2014
0.09
0.05
5116 0.06
0-0.25
05119/2014
0.09
0.05
5116 0.06
0-0.25
Packet Page -283 -
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Federal Funds Data - Federal Reserve Bank of New York
05/16/2014
05/15/2014
05/1412014'
05113/2014
0511212014r
05/09/2014
05/08/2014
05/0712014
0510812014r
05/0512014
05/02/2014
05/01 /2014
04/30!2014`
04/29/2014
04/28/2014
04/25/2014
04/24/2014
04/23/2014
04/22/2014
04/21/2014
04/18/2014
04117/2014
04/16/2014•
04/15/2014
04114/2014
04/11/2014
04/10/2014
04/09/2014
04/08/2014
04/0712014
04/0412014
04/03/2014
04/02/2014'
04/01/2014
03/31/2014
0.D9
0.09
0.08
0.09
0.08
0.08
008
0.08
0.09
0.09
0.09
0.09
r
0.10
0.09
0.D9
0.10
0.10
0,10
0.10
0.10
0.09
0.09
0,10
0.09
0.09
0.08
0.08
0.08
0.09
0.08
D.08
0.09
0.06
71
0.05 5116
0.05 5/16
0.05 5116
0.05 5116
OM 5116
0.05 5/16
0.05 5/16
0.04 5/16
0.05 5/16
0.05 5/16
0.05 5/16
0.04 5/16
0.05 5/16
0.06 5116
0,05 0.32
0.05 0.32
0.05 5 /16
0.05 5116
0.05 318
0.06 0.32
0.05 5116
0.05 5116
0,05 5/16
005 5116
0.05 5/16
0.05 5116
0.05 5/16
0,05 3/8
0.05 5/16
0.05 5/16
0.05 5 /16
0.05 5/16
0.05 5/16
0.05 5/16
0.01 5116
0.05 0-0.25
0.05 0-0.25
0.05 0-0.25
0.06 0-0,25
0.05 0-0.25
0,05 0-0.25
0.05 0-0.25
0.05 0-0.25
0.06 0-0.25
0.06 0-0.25
0.06 0-0.25
0.06 0-0.25
0.07 0-0.25
0.05 0-0.25
0.06 0 - 0.25
0.06 0-0.25
OM 0-0.25
0.06 0-0.25
0.06 0-0.25
0.06 0-0.25
006 0 -0.25
0.06 0-0.25
0.06 0-0.25
0.06 0-0.25
0.05 0-0.25
0.05 0-0.25
0.05 0.0.25
0.05 0-0.25
0.05 0.0.25
0.D6 0-0.25
0.05 0-0.25
005 0-0-25
0.06 0-0,25
0.05 0-0.25
0.08 0-0.25
Packet Page -284 -
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9/23/2014 10.C.
O /'1.7 /'lAY A
Federal Funds Data - Federal Reserve Bank of New York
9/23/2014 10.C.
03128/2014
0.08
0.05
5116
0.05
0-0.25
03272014
0.08
005
5/16
0.05
0-0.25
03/26/2014
008
0.05
5116
0.05
0-0.25
03125/2014
0.09
0.05
5116
0.05
0-0.25
03/24/2014
0.09
0.05
5116
0.06
0-0.25
03/21/2014
0.08
0.05
5/16
0.05
0-0.25
0320/2014
0.08
0.05
5/16
0.05
0-0.25
0311912014•
0.08
0.05
5/16
0.05
.0-0.25
03!18/2014
0.08
0.04
5/16
0.05
0-0.25
03117/2014
0.08
0.05
5116
0,05
0-0.25
03/142014
0.06
0.05
5/16
0.05
0-0.25
03113/2014
0.08
0.05
5/16
0.05
0-0.25
03/12/2014
0.08
0.04
5116
0.05
0-0.25
03/11/2014
0.08
0.05
5116
0.05
0-0.25
03/1012014
0.06
0.05
5116
0.05
0-0.25
03/07/2014
0.08
0.05
5116
0.05
0-0.25
03/06/2014
0.08
0.05
5116
0.05
0-0.25
03/05/2014'
008
0.04
5/16
0.05
0-0.25
03/04/2014
0.07
0.02
5/16
0.05
0-0.25
03/032014
0.07
0.04
5/16
0.05
0-0.25
0212812014
`
0.03
5116
0.05
0-0.25
02/27/2014
0.07
0.04
5/16
0.05
0-0.25
0226/2014
0.07
0.03
5116
0.05
0-0.25
02252014
0.07
0.03
5116
0.05
0-0.25
02/24/2014
0.07
0.03
5/16
0.05
0-0.25
02/21/2014
0.07
0.02
5116
0.D5
0-0.25
02/2012014
0.07
0.02
5116
0.06
0-0.25
021192014'
0.07
0.03
5116
0.05
0-0.25
02!182014
007
0.04
5/16
0.05
0-0.25
02/1412014
0.D6
0.02
5/16
0.05
0-0.25
02/132014
0.06
0.02
5116
0.05
0-0.25
02/122014
0.07
0.04
5116
0.05
0-0.25
02/11/2014
0.06
0.02
5116
0.05
0-0.25
02/10/2014
D.07
0.02
5116
0.05
0 - 025
02/07/2014
0.06
0.03
5116
0.05
0-0.25
Packet Page -285 -
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Federal Funds Data - Federal Reserve Bank of New York
02/06/2014
0.07
0.02
5/16
0.06
0 -0.25
02105/2014'
0.07
0.03
V2
0.05
0-0.25
02/04/2014
0.07
0.03
5/18
0.05
0-0.25
02/03/2014
0.07
0.03
5116
0.06
0-0.25
01/31/2014
0.01
5/16
0.07
0.0.25
01/30/2014
0.07
0.04
3/8
0.07
0 - 0.25
0112912D14
0.07
0.03
5/16
0.06
0 - 0.25
01/28/2014
0.07
0.03
5116
0.06
0 - 025
01/2712014
0.07
0.03
5116
0.06
0-0.25
01!2412014
0.07
0.02
5116
0.06
0-0.25
01/23/2014
0.07
0.03
5/16
0.06
0-0.26
0112212014'
0.07
0.03
5/16
0.D6
0 - D.25
01/21/2014
0.07
0.03
318
0.06
0-0.25
01/17/2014
0.07
0.03
5116
0.06
0 -0.25
01/16/2014
0.07
0.03
5/16
0.05
0-0.25
01/15/2014
0.07
0.03
5116
0.06
0-0.25
01/1412014
0.07
0.03
5/16
0.06
0-0.25
01/13/2014
0.07
0.03
5/16
0.05
0-0.25
01/10/2014
0.07
0.03
5/16
0.05
0-0.25
01/09/2014
0.07
0.03
5116
0.05
0-0.25
01/08/2014*
0.07
0.02
5116
0.05
0-0.25
01/07/2014
0.07
0.03
5116
0.05
0-0,25
01/0612014
0.08
0.03
5118
0.05
0-0.25
01103!2014
0.08
0.02
5116
0.05
0-0-25
01/02/2014
0.08
0.03
5116
0.05
0 - 025
12131!2013
ON
0.01
5/16
0.09
0-0.25
12/30/2013
0.08
0.03
5116
0.06
0-0.25
12/27/2013
0.08
0.02
5116
0.06
0-0,25
12/26/2013
0.08
0.01
5116
0.05
0-0,25
12/24/2013
0.06
0.01
5118
0.05
0-0.25
12/23/2013
0.09
0.04
318
0.05
0-0.25
12/20/2013
0.09
0.04
318
0.05
0-0.25
12/1912013
0.09
0.04
5116
0.05
0-0.25
12/18/2013
0.09
0.04
318
0.05
0-0.25
12/1712013
0.09
0.04
5116
0.05
0-0.25
Packet Page -286 -
l�ttr+• / /�arc:n�i na�artinrLfArl nrn/ morLc+ to/ mm�/ �mm/} �ictnr�r�l /farlfii++rleif%r+rini• nfm
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Federal Funds Data - Federal Reserve Bank of New York
12/16/2013
0.09
0,04
5/16
0.05
0 -0.25
12/1312013r
0.08
0.04
318
0.05
0-0.25
12/12/2013
0.09
0.05
318
0.05
0-0.25
12111/2013'
0.08
002
318
0.05
0-0.25
12/10/2013
0.09
0.05
318
0.05
0-0.25
12/09/2013
0.09
0.05
5116
0.05
0-0.25
12/06/2013
009
004
3/8
0.05
0-0.25
12/05/2013
0.09
0.04
3/8
0.05
0-0.25
12/04/2013
0.09
0.05
5116
0.05
0 - 025
12/03/2013
0.09
0.05
318
0.05
0-0.25
12/02/2013
0.09
0.05
3/8
0.05
0-0,25
11/29/2013
0.04
3/8
0.08
0-0.25
11127/2013'
0.09
0.05
3/8
0.05
0-0.25
11/2612013
0.09
0.05
3/8
0.05
0-0.25
11/2512013
0.09
0.05
318
0.05
0-0.25
11/22/2013
0.09
0.05
5116
0.05
0-0-25
11/21/2013
0.09
0.05
3/8
0.05
0-0.25
1112012013
0.09
0.05
3/8
0.05
0-0.25
11/19/2013
0.09
0.05
5/16
0.05
0-0.25
11/18/2013
0.09
0.05
5/16
0.05
0 -0.25
11/1512013
0.09
0.05
5/16
0.04
0.0.25
11/14/2013
0.09
0.04
3/8
0.05
0-0.25
11/13/2013'
0.08
0.05
5116
0.05
0-0.25
11112/2013
0.08
0.05
5/16
0.05
0-0.25
11/0812013
0.08
0.04
3/8
0.05
0-6.25
11/0712013
0.08
0.04
318
0.05
0-0.25
11/0612013
0.08
0.04
3/8
0.05
0-0.25
11/05/2013
0.08
0.04
3/8
0.05
0-0.25
11/0412013
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5116
0.05
0-0.25
11/01/2013
0.08
0.04
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0.05
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10/31/2013
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10/3012013'
0.08
0.04
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0.05
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1012912013
0.08
0.04
5116
0.05
0-0.25
10/28/2013
0.08
0.03
5116
0.05
0-0.25
10/25/2013
0.08
0.03
318
0.05
0 - 015
Packet Page -287 -
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9/23/2014 10.C.
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Federal Funds Data - Federal Reserve Bank of New York
10/24/2013
0.08
0.04
5116
0.05
0-0.25
10/232013
0.08
0.03
5/16
0.05
0-0.25
10/22!2013
0.08
0.04
3/8
0.05
0-0.25
10!21 /2013
0.09
0.04
5116
0.05
0-0.25
10/18/2013
0.10
0.03
5116
0.04
0-0.25
10/1712013
0.10
0.04
5116
0.04
0-0.25
10116/2013*
0.11
0.04
5116
0.05
0-0.25
10/15/2013
0.10
0.04
5/16
0.04
0-0.25
10/11/2013
0.10
0.04
5/16
0.04
0-0.25
10/10/2013
0.09
0.04
5116
0.05
0-0.25
10109/2013
0,09
0.04
5116
0.05
0.0.25
10/08/2013
0.08
0.04
5116
0.05
0-0.25
10/07/2013
0.06
0.04
5116
0.05
0-0.25
10/04/2013
0.08
0.04
5/16
0.05
0-0.25
10/03/2013
0.08
0.04
5116
0.05
0-0.25
10102/2013•
0.07
0.04
5116
0.05
0.0.25
10/01/2013
0.08
0.04
5/16
0.05
0-0.25
09130/2013
S
0
5/16
0.08
0-0.25
09/27/2013
0.08
0.03
5/16
0.06
0-0.25
09126/2013
0.08
0.04
5116
0.06
0-0.25
09/25/2013
0.08
0.04
5/16
0.06
0-0.25
09/24/2013
0.09
0.04
318
0.06
0-0.25
0912312013
0.09
0.04
318
0.06
0-0.25
09120/2013
0.08
0.04
318
0.06
0-0.25
09119/2013
0.09
0.04
5/16
0.06
0-0.25
09/18/2013"
0.08
0.04
5116
0.06
0-0.25
09/17/2013
0.08
0.04
5/16
0.06
0-0.25
09116/2013
O.08
0.04
5116
0.06
0 - 025
09/13/2013
0.08
0.04
5/16
0.06
0-0.25
09112/2013
0.08
0.03
5116
0.06
0-0.25
09/11/2013
0.08
0.04
5116
0.05
0-0.25
0911012013
0.08
0.04
5116
0.05
0.0.25
09/09/2013
0.08
0.04
5116
0.05
0 - 025
09/06/2013
0.08
0.04
3/8
0.06
0-0.25
09/05/2013
0.08
0.03
3/8
0.05
0-0.25
9/23/2014 10.C.
Packet Page -288 -
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Federal Funds Data - Federal Reserve Bank of New York
09/0412013*
0.08
0.04
3/8
0.06
0-0.25
09/03/2013
0.09
0.04
5/16
0.06
0-0.25
08!30/2013
0.03
318
0.06
0-0.25
08/29/2013
0 08
0.02
5/16
0.06
0-0.25
08128/2013
0.07
0.02
5116
0.05
0-0.25
08/27/2013
007
0.02
5/16
0.05
0-0.25
08/26/2013
008
0.03
3/8
0.06
0-0,25
08/23/2013
008
0.03
5116
005
0-0.25
08/22/2013
0.09
0.02
5/16
0.05
0.0.25
08/2112013'
0.08
0.03
5/16
0.05
0-0.25
08/20/2013
0.09
0.04
5/16
0.05
0-0.25
08/19/2013
0,09
0.04
5/16
0.05
0-0.25
08/16/2013
0.09
001
5/16
0.05
0-0.25
08/1512013
0.08
0.03
5/16
0.04
0-0.25
08/14/2013
0.09
0.04
5/16
0.05
0-0.26
08113/2013
0.06
0.02
5/16
0.05
0-0.25
08/12/2013
0.08
0.02
5/16
0.05
0 - 015
08/09/2013
0.08
0.02
5116
0.05
0 - 015
08/08/2013
0.09
0.03
5116
0.05
0-0.25
08/0712013'
0.09
0.04
3/8
0.05
0 - 025
08/06/2013
0.09
004
318
0.05
0-0.25
08/05/2013
008
004
5/16
0.05
0-0.25
08/02/2013
0,09
0.04
3/8
0.05
0-0.25
08101/2013
0.06
0.04
3/8
005
0-0.25
07/31/2013
0.03
5/16
0.06
0-0.25
07/30/2013
009
0.04
5116
005
0-0,25
07/29/2013
008
004
5/16
0.05
0-0.25
07/26/1013
0.09
0.04
5116
0.05
0-0.25
07/25/2013
009
0.04
5116
0.05
0-0.25
07/2412013*
0.09
0.04
5/16
0.05
0-0.25
07/23!2013
0.09
0.04
0.38
0.06
0-0.25
07/22/2013
0.09
0.03
5/16
0.06
0-0-25
07119/2013
0 09
0.03
5116
0.05
0-0.25
07/18/2013
0.09
0.04
5/16
0.06
0-0.25
07117/2013
0.09
0.04
5/16
0.06
0-0.25
Packet Page -289 -
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9/23/2014 10.C.
R/27/2014
Federal Funds Data - Federal Reserve Bank of New York
9/23/2014 10.C.
07/16/2013
0.09
0,04
5116
0.05
0-0.25
07/15/2013
0.09
0.04
5/16
0.06
0-0.25
07/12/2013
0.09
0.04
3/8
0.06
0-0.25
07/11/2013
0.09
0.04
5116
0.06
0-0,25
07/1012D13*
0.09
0.04
5116
0.06
0-0.25
07/09/2013
0.10
0.04
5116
0.06
0-0.25
07/08/2013
0.10
0.04
5116
0.06
0-0,25
07/05/2013
0.10
0.05
112
0.06
0-0.25
07/0312013
0.10
0.05
5116
0.06
0-0.25
07/0212013
0.10
0.05
1/2
0.08
0-0.25
07/01/2013
0.10
0.05
3/8
0.07
0-0.25
06/28/2013
'
0.02
1/2
0.08
0-0.25
06/27/2013
0.09
0.02
5/16
0.06
0-0.25
0612612013*
0.09
0.04
5/16
0.06
0-0,25
06/25/2013
0.09
0.05
5116
0.06
0-0.25
06/24/2013
0.10
0.05
5/16
0.06
0-0.25
06/21/2013
0.10
0.05
3/8
0.06
0-0.25
06/20/2013
0.10
0.05
318
0.06
0-0.25
06/19/2013
0.10
0.05
5/16
0.06
0-0.25
06/1812013
0.12
0.06
5116
0,06
0-0.26
06/17/2013
0.11
0.05
5116
0.06
0-0.25
06/14/2013
0.10
0.05
5116
0.06
0-0.25
06/13/2013
0.09
0.04
5/16
0.06
0-0.25
06112/2013
0.08
0.03
5116
0.05
0-0.25
06/11/2013
0.09
0.03
5/16
0.06
0-0.25
06110/2013
0.09
0.03
5116
0.06
0-0.25
06/07/2013
0.09
0.03
5/16
0.05
0-0.25
06/06/2013
0.10
0.03
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0.06
0-0.25
06/05/2013
0,09
0.04
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0.05
0-0.25
06/04/2013
0.11
0.06
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0.06
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06/0312013
0.10
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5116
0.06
0-0,25
05131/2013
0.03
5116
0.06
0-0.25
05130/2013
0.08
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0.06
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0512912013*
0.06
0.03
5116
0.06
0-0.25
05/282013
0.09
0.03
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0.06
0-0.25
Packet Page -290 -
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Federal Funds Data - Federal Reserve Bank of New York
05/2412013
0 09
0,04
5116
0.06
0-0.25
05/23/2013
0.08
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5116
0.06
0-0,25
05/22/2013
0.08
0.01
318
0.06
0-0.25
0512112013
0.09
0.03
5116
0.06
0-0.25
05!20/2013
010
004
5116
0.06
0-0.25
05/1712013
0.10
0.04
5/16
0.05
0-0.25
05116/2013
0.11
0.06
5116
0.05
0-0.25
05/15/2013'
0.12
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5116
0.05
0 -0.25
05/1412013
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0.03
5116
0.05
0-0.25
05/13/2013
0.12
0.01
5116
0.04
0-0.25
05110/2013
0.12
0.04
5116
0.04
0-0.25
05/09/2013
0.12
0.03
5/16
0.05
0-0.25
05/08/2013
0.12
0.05
5116
0.05
0-0.25
05/07/2013
0.12
0.01
5116
0.05
0-0.25
05/06/2013
0-14
0.08
5116
0.05
0-0.25
05/03/2013
0.14
0.05
5116
0.05
0-0.25
05102!2013
0.15
0.10
5116
0.05
0-0.25
05/0112013'
0.14
0.09
5/16
0.05
0-0.25
04/30/2013
TA
0.08
5116
0.05
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04/29/2013
013
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5/16
0.05
0-0.25
04/26/2013
0 -13
0.05
5/16
0.05
0.0.25
04/2512013
0.13
0.05
5/16
0.05
0-0.25
04/24/2013
0.13
0.09
5116
0.04
0-0.25
04123/2013
0.14
0.09
5116
0.05
0-0.25
04/22/2013
015
0.01
5116
0.05
0.0.25
04/19/2013
0.15
0.07
5/16
0.04
0-0.25
04/18/2013
0.15
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5 116
0.04
0-0.25
0411712013'
015
0.08
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0.04
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04/1612013
015
0.05
5/16
0.04
0-0.25
04/15/2013
0.15
0.07
5116
0.04
0-0.25
04/12/2013
0.15
0.07
5 /16
0.04
0-0.25
04/11/2013
0.15
0.07
5116
0.04
0-0.25
04/10/2013
0.15
0.08
5116
0.04
0-0.25
04/09/2013
0.15
0.05
5116
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0-0.25
04/08/2013
0.15
0.07
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Packet Page -291 -
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R/27/2014
Federal Funds Data - Federal Reserve Bank of New York
F 9/23/2014 10.C.
04/05/2013
0.15
0.07
5/16
0.04
0-0.25
04/04/2013
0.14
0.01
5116
ON
0-0.25
04/03/2013'
0.14
0.07
5/16
0.04
0-0.25
04/02/2013
0.15
0.05
5/16
0.04
0-0.25
04/01/2013
0.16
0.07
5 /16
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0-0.25
03/2912013
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0.03
5/16
0.07
0-0.25
03128/2013
013
0.04
3/8
0.06
0 - 025
03/27/2013
0.12
0.07
5/16
0.05
0-0.25
03/26/2013
0.14
0.04
112
0.05
0.0.25
03/25/2013
0.15
0.01
5/16
0.04
0-0.25
03/22/2013
0.15
0.10
5116
0.03
0-0.25
03/21/2013
0.16
0.05
5/16
0.04
0-0.25
03120/2013*
0.15
009
5/16
0.04
0-0.25
03/19/2013
0.15
0.07
5/16
0.04
0-0.25
03/18/2013
0.16
0.07
S/t6
0.04
0-0.25
03/15/2013
0.16
0.07
5/16
0.03
0-0.25
03/14/2013
0.15
0.05
5/16
0.04
0-0.25
03/13/2013
0.14
0.07
5116
0.04
0.0.25
03/12/2013
0.15
0.04
5116
ON
0-0.25
03/11/2013
0.16
0.11
5/16
0.04
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03/08/2013
0.15
0.04
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03107/2013
0.16
0.04
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0.04
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03/0612013'
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0.04
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0.04
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0310512013
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0.04
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03/04/2013
0.16
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0.04
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03/01/2013
0.14
0.05
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02/28/2013
0.04
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0.05
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02/2712013
0.14
0.05
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0.04
0-0.25
02!2612013
0.14
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02125/2013
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0.05
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0.04
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02/22/2013
0.16
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02/21/2013
0.16
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02120/2013'
0.15
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0.04
0-0.25
02/19/2013
0.15
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02/15/2013
0.16
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Packet Page -292 -
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02/1412013
0.14
0.05
5116
0.04
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02/13/2013
0.14
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5/16
0.04
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02112/2013
0.13
0.05
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02/11/2013
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0.09
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02/08/2013
0.14
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02/07/2013
0.13
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0.04
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0210612013'
0.13
0.08
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0.04
0.0.25
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0.13
0.05
5/16
0.04
0-0.25
02/04/2013
0.13
0.07
5/16
0.04
0-0.25
02/01/2013
0,14
0.05
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0.04
0-0.25
0113112013
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0.09
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0.05
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01/30/2013
0.12
0.05
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0.05
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01/29/2013
0.12
0.05
5116
0.05
0-0.25
01128/2013
0.14
0.07
5116
0.05
0-0.25
01/25/2013
0.14
0.05
5/16
0.04
0-0.25
01/24/2013
0.15
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01/23!2013'
0.13
0.07
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01/22/2013
0.14
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01/18/2013
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0.05
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0.04
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01/17/2013
0.14
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01/16/2013
0.14
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0111512013
0.15
0.01
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0.04
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01/14/2013
0.14
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01/11/2013
0.14
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0.05
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01/10/2013
0.14
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0.14
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01/08/2013
0.15
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01/0712013
0.16
0.07
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0.04
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01/04/2013
0.16
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0.04
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01/0312013
0.17
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01/02/2013
0.17
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12131/2012
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12/27/2012
0.17
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0.17
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Packet Page -293 -
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122412012
0.18
0.10
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0.04
0-0.25
1221/2012
0.17
0.07
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0.04
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12/20/2012
0.17
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0.03
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12/19/2012
0.17
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12/18/2012
0.17
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0-0.25
12/17/2012
0.16
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12/14/2012
0.17
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0-0.25
12/13/2012
0.16
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0.17
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12/11/2012
0.17
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12/102012
0.16
0.07
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12/072012
0.16
0.07
0.30
0.03
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12/D6/2012
0,16
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0.03
0-0.25
12/05/2012
0.16
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12/042012
0.17
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11/29/2012
0.16
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11/27/2012
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0.07
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11/26/2012
0.16
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0.16
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11/212012
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11120/2012
0.16
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11/19/2012
0.16
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11/16/2012
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0.16
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0-0.25
11/06/2012
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11/05/2012
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11/022012
0.16
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0.17
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0.11
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10/28/2012
0.16
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0.04
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10/25/2012
0.16
0.07
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10/24/2012
0.17
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10123/2012
0.15
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10/22/2012
0.15
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10/19/2012
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0.15
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10/16/2012
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0,16
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10/12/2012
0.16
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10/11/2012
0.16
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09/25/2012
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09/24/2012
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09/21/2012
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09/20/2012
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09/18/2012
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09/17/2012
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09/14/2012
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09/13/2012
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9/23/2014 10.C.
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09/12/2012 0.15 0
0.06 3
318 0
0.04 0
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09/11/2012 0.15 0
0.10 3
3/8 0
0.04 0
0-0.25
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09/10/2012 0.15 0
0.07 3
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0-0.25
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0.05 3
318 0
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09/04/2012 0.14 0
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0-0.25
0
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08/31/2012 4
06/30/2012 0.14 0
0.10 3
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0.06 5
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08/28/2012 0.13 0
0.10 3
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0-0.25
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08/27/2012 0.13 0
0.06 5
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0.04 0
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0.07 3
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08/23/2012 0.13 0
0.07 5
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0.03 0
0-0.25
0
08/22/1012' 0.13 0
0.07 5
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0.03 0
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08121/2012 0.13 0
0.07 5
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Packet Page -296 -
1..H...1/,.-- "-- m,nrlrf'pA gyro /mnrkPtc/ memo /t MM/ h lstonca.iirecafunds /ffurint.cfm
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- Federal Funds Data - Federal Reserve Bank of New York
FEDERAL RESERVE BANK of NEW YORK Strving the Second Uiarict and the NcUiun
Back I Print
Federal Funds Data
9/23/2014 10.C.
DATE
DAILY
INTRADAY
INTRADAY
STD. DEV
TARGET
LOW
HIGH
[XMLJ
RATE
[XMLJ
[XML)
[XMLJ
[XML)
08/17/2012
0.13
0.05
3/8
0.04
0-0.25
08/16/2012
0.13
0.05
318
0.04
0-0.25
08/1512012
0.13
005
5116
0.04
0-0.25
08/14/2012
0.13
0.05
5/16
0.04
0-0.25
08/1312012
0.13
0.05
1/2
0.04
0-0.25
08/10/2012
0.13
0.01
316
0.04
0-0.25
08/09/2012
0.13
0.05
318
0.03
0-0.25
0810812012'
0.13
0.05
316
0.04
0.0.25
08/07/2012
0.13
0.07
31B
0.04
0.0.25
08/06/2012
0.14
0.06
3/8
0.05
0-0.25
08/03/2012
0.14
0.07
3/8
0.04
0-0.25
08/0212012
014
0.10
3/8
0.04
0 - 025
OB/01 /2012
0.14
0.05
3/8
0.04
0-0.25
07/3112012
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0.05
1/2
0.06
0-0.25
07/30/2012
0.14
0.06
3/8
0.04
0-0.25
0712712012
0.14
0.05
318
0.04
0-0.25
07/26/2012
0.14
0.06
318
0.04
0 - 025
07/25/2012'
0.15
0.05
5/16
0.04
0-0.25
07/24/2012
0.15
0.07
5/16
0.03
0-0.25
07/23/2012
0.14
0.10
5/16
0.04
0-0.25
07/20/2012
0.13
0110
318
004
0-0.25
07/19/2012
0.13
0.06
1/2
0.05
0-0.25
0711812012
0.16
0.10
5116
0.04
0-0.25
07/17/2012
0.17
0.10
5/16
0.04
0-0.25
07/16!2012
0.18
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318
0.03
0-0.25
07113!2012
0.19
0.10
1/2
0.06
0-0.25
07/12/2012
018
0.12
112
0.05
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07111/2012'
0.17
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9/23/2014 10.C.
07110/2012
0.17
0.10
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0-0.25
07/09/2012
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0.07
318 0.04
0-0.25
07/06/2012
0.17
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07/05/2012
0.17
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07/03/2012
0.17
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07/02/2012
0.18
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0-0.25
06/29/2012
i
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06128/2012
0.15
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0-0.25
06127/2012'
0.15
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318 0.04
0-0.25
0612612012
0,16
0.07
3/8 0.03
0-0.25
06/25/2012
0.17
0.07
3/8 0.03
0-0.25
05/22/2012
0.17
0.07
3/8 0.04
0-0.25
06/21/2012
0.17
0.07
318 0.03
0-0,25
06/20/2012
0.16
0.07
3/8 003
0-0.25
06/19/2012
0.17
0.12
3/8 0.03
0-0.25
06/18/2012
0.17
0.07
3/8 0.04
0-0.25
06/15/2012
0 1 B
0.06
3/8 0.03
0 - 015
06/14/2012
0.17
0.06
3/8 0.03
0-0.25
0611312012•
0.17
0.06
3/8 0.03
0-0.25
06/1212012
016
0.07
3/8 0.04
0-0.25
06111/2012
017
0.10
112 0.04
0-0.25
06/08/2012
0.17
0.10
3/8 0.03
0-025
06107/2012
016
0.08
318 0.03
0-0.25
06/06/2012
016
0.05
318 0.03
0-0.25
06/05/2012
0.17
0.10
3/8 0.02
0-0.25
06/04/2012
0.17
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318 0.03
0-0.25
0&0112012
0.16
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318 0.03
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05130/2012'
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0.06
112 0.03
0-0,25
0512912012
0.16
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318 0.03
0-0.25
0512512012
0.15
0.05
3/8 0.03
0-0.25
05/24/2012
0.15
0.07
318 0.03
0-025
05/23/2012
0.15
0.05
5116 0.03
0-0.25
05/22/2012
0.16
0.07
318 0,03
0-0.25
05/21 /2012
0.16
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3/8 0.03
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9/23/2014 10.C.
05J1812012
0.16
0.08
318
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05/17/2012
0.16
0,05
318
0.03
0-0.25
0511612012'
016
0.07
3/8
0.03
0-0.25
05/15/2012
0.16
0.06
3/8
0.03
0-0.25
05/14/2012
0.16
0.07
318
0.03
0-0.25
05!1112012
0.15
0.08
318
0.03
0-0.25
05/10/2012
0.15
0.09
318
0.03
0-0.25
05/09/2012
0.15
0.07
3/8
0.03
0-0.25
05/06/2012
0.16
0.08
318
0.03
0-0.25
05/0712012
0.16
0.08
112
0.03
0.0.25
05/0412012
0.16
0.08
5116
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0.0.25
05/03/2012
0.15
0.08
318
ON
0.0.25
05/02/2012'
0.15
0.07
112
0.05
0-0.25
05/01/2012
0.16
0.08
3/8
0.04
0-0.25
04/30/2012
0.07
3/8
0.05
0-0.25
04/27/2012
0.13
0.07
318
0.04
0-0.25
04126/2012
0.14
0.08
3/8
0.04
0.0.25
OW2512012
0.15
0.01
318
ON
0-0.25
04/24/2012
0.14
0.08
318
0.06
0-0.25
04123/2012
0.13
0.08
3/8
0.05
0-0.25
04/2012012
012
0.05
318
0.04
0.0.25
04/19/2012
0.13
0.05
3/8
0.04
0 - 015
0411812012'
0.15
0.05
3/8
0.04
0-0.25
04117/2012
0.16
0.04
318
0.05
0-0.25
04/16/2012
0.15
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3/8
0.04
0-0.25
04/13/2012
0.15
0.04
3/8
0.04
0-0.25
04/12/2012
0.15
0.07
318
0.04
0-0.25
04/11/2012
0.16
0.05
3/8
0.06
0-0.25
04/1012012
0.15
0.05
1/2
0.05
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04/09/2012
0.16
0.08
318
0 A4
0-0-25
04/06/2012
0.12
0.04
318
0.04
0-0.25
04/05/2012
0.15
0.07
3/8
0.04
0-0.25
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0.15
0.05
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0.04
0-0.25
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0.15
0.07
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0.15
0.06
318
0.04
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Federal Funds Data - Federal
Reserve Bank of New York
03/30/2012
0.02
318
0.06
0-0.25
0312912012
0.13
004
3/8
0.04
0-0.25
03128/2012
013
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318
0.03
0-0.25
03127/2012
014
0.04
3/8
0.04
0-0,25
0312612012
0.14
004
3/8
0.04
0-0.25
03123/2012
0.14
0.04
3/8
0.03
0-0.25
03/22/2012
014
0.04
318
0.04
0 - 025
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0.15
0.04
3/8
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03/20/2012
0.15
0.05
3/8
0,04
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03/19/2012
0.15
0.05
318
0.04
0-0.25
03/16/2012
0.15
0.05
3/8
0.04
0-0.25
03/15/2012
0.14
0.04
3/8
0.04
0-0.25
03/14/2012
0.13
0.05
3/8
0.05
0 - 0.25
0311312012
0.12
0.05
3/8
0.04
0-0.25
03/12/2012
0.12
0.04
3/8
0.05
0-0.25
03/09/2012
0.12
0.04
3/8
0.04
0-0.25
03/08/2012
0.11
0.04
3/8
0.04
0-0.25
03/07/2012•
0.11
0.05
3/8
0.04
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03106!2012
0.11
0.05
318
0.04
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03/05/2012
Oil
0.05
3/8
0.04
0-0.25
03/02/2012
0.11
0.05
3/8
0.04
0-0.25
03/01/2012
0.11
0.05
318
0.04
0-0.25
02/29/2012
0.05
318
0.05
0-0.25
02/2612012
0.10
0.05
318
0.04
0-0.25
02/27/2012
010
0.05
318
0.04
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0.03
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02/23/2012
0.08
0.05
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0.03
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0.05
318
0.03
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02/21/2012
0.10
0.05
112
0.07
0-0.25
02/17/2012
0.09
0.05
3/8
0.04
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0.11
0.05
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0.05
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0.04
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02/1412012
0.12
0.05
3/8
0.04
0-0-25
02/13/2012
0.12
0.05
3/8
0.04
0-0.25
02/1012012
0.12
0.05
3/8
0.04
0-0.25
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02/09/2012
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0.11
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0.04
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02/06/2012
0.11
0.08
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0.11
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3/8
0.04
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02/02/2012
0.11
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02/01/2012
0.11
0.05
3/8
0.04
0-0.25
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0.05
3/8
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0-0.25
011/30/20112
0.09
0.05
3/8
0.05
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01/27/2012
0.09
0.04
3/8
0.05
0-0,25
0126/2012
0.08
0.04
318
0.04
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0.08
0.04
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0.09
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318
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0.09
0.04
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0.05
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0.09
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318
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0.09
0.01
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0.09
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0.06
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01/12/2012
0.08
0.01
3/8
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0.08
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01/10/2012
0.08
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Packet Page -301 -
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9/23/2014 10.C.
2117/101 A
LIBOR Rates History (Historical)
9/23/2014 10. C.
LIBOR Rates History:
Historical LIBOR Rate Information
Current LIBOR Rates ( Mortgages Rates I LIBOR Rates Chart I LIBOR News
Prime Rate I Current Prime Rate I Prime Rate History I Prime Rate Forecast SITEMAP
Mortgage Refi I Balance Transfer I Term Life Insurance with No Doctor Visit LIBOR
Student Credit Cards I Prepaid Debit Cards I Credit Card Search Engine I Secured Credit Cards
Chart: U.S. Prime Rate vs. Fed Funds Target Rate vs. 1 -Month LIBOR vs. 3 -Month LIBOR
Click Here to Return to the LIBOR Homepage
A Complete and Comprehensive History of The
Monthly Eurodollar London InterBank Offered Rates
- Click Here for Last Month's LIBOR Rates -
Packet Page -302 -
httn : / /www.fedDrimerate.com/libor /libor rates mstorv.nun
12 -Month
r�
8.375
8.25
8.234
12 -Month
8.625
8.688
8.938
9.375
8,75
F -1W
8.313
9/4/2014
1 -Month
3 -Month
6 -Month
September of 1989
9.063
9.125
9.063
October of 1989
8.703
8.688
8.438
November of 1989
8.813
8.5
8.313
December of 1989
8.5
8.375
8.313
1 -Month
3 -Month
6 -Month
January of 1990
8.313
8.375
8.438
February of 1990
8.375
8.375
8.438
March of 1990
8.375
8.500
8.688
April of 1990
8.563
8.750
9
May of 1990
8.313
8.375
8.5
June of 1990
8.328
8.375
8.438
July of 1990
8.063
8.047 _
8.047
August of 1990
8.125
8.188
8.188
Packet Page -302 -
httn : / /www.fedDrimerate.com/libor /libor rates mstorv.nun
12 -Month
r�
8.375
8.25
8.234
12 -Month
8.625
8.688
8.938
9.375
8,75
F -1W
8.313
9/4/2014
LIBOR Rates History (Historical)
September of 1990
8.297
8.375
8.422
8.5
October of 1990
7.938
8.063
8.063
8.063
November of 1990
9.125
8.516
8.375
8.188
December of 1990
7.641
7.578
7.563
7.563
1 -Month
3 -Month
6 -Month
12 -Month
January of 1991
6.969
7.125
7.125
7.313
February of 1991
7.063
6.891
6.891
7.063
March of 1991
6.328
6.375
6.531
7
April of 1991
6.078
6.188
6.313
6.75
May of 1991
5.953
6.063
6.188
6.625
June of 1991
6.078
6.25
6.563
7
July of 1991
5.953
6.063
6.313
6.625
August of 1991
5.75
5.75
5.875
6
September of 1991
5.5
5.688
5.688
5.813
October of 1991
5.250
5.375
5.359
5.5
November of 1991
4.813
5
4.938
5.063
December of 1991
4.238
4.25
4.25
4.375
1 -Month
3 -Month
6 -Month
12 -Month
January of 1992
4.141
4.188
4.25
4.625
February of 1992
4.25
4.25
4.375
4.75
March of 1992
4.25
4.375
4.547
5.063
April of 1992
3.969
4.078
4.266
4.703
Packet Page -303 -
httn- /Axnxnxj &flnrlme ste nnm /lihnr /lihnr rate-, histnry htm
9/23/2014 10.C.
9/4/9.014
LIBOR Rates History (Historical)
May of 1992
4.016
4.078
4.25
4.75
June of 1992
3.922
3.953
4.125
4.375
July of 1992
3.391
3.453
3.625
3.75
August of 1992
3.500
3.516
3.625
3.75
September of 1992
3.188
3.281
3.313
3.375
October of 1992
3.281
3.625
3.641
3.938
November of 1992
3.172
3.891
3.891
4.141
December of 1992
3.344
3.453
.3.641
4.078
1 -Month
3 -Month
6 -Month
12 -Month
January of 1993
3.203
3.313
3.438
3.75
February of 1993
3.203
3.219
3.328
3.578
March of 1993
3.203
3.266
3.375
3.625
April of 1993
3.141
3.203
3.313
3.563
May of 1993
3.203
3.313
3.438
3.75
June of 1993
3.203
3.328
3.563
3.781
July of 1993
3.188
3.313
3.563
3.781
August of 1993
3.203
3.250
3.438
3.563
September of 1993
3.188
3.375
3.375
3.531
October of 1993
3.188
3.453
3.5
3.688
November of 1993
3.578
3.5
3.516
3.781
December of 1993
3.297
3.375
3.500
3.813
Packet Page -304 -
httn:// www .fednrimerate.cnm /lihnr /lihor ratPC hictnry M
9/23/2014 10.C.
GIA11 11 d
LIBOR Rates History (Historical)
Packet Page -305-
. .. r. n i _ .. ' ' .__ it •7_ _.. II.L.... .... �.... L'..�.. «., 1. E....
9/23/2014 10.C.
Q/4/? (114
1 -Month
3 -Month
6 -Month
12 -Month
January of 1994
3.141
3.250
3.391
3.703
February of 1994
3.594
3.75
4
4.344
March of 1994
3.703
3.938
4.250
4.75
April of 1994
3.938
4.250
4.625
5.25
May of 1994
4.375
4.625
5
5.516
June of 1994
4.563
4.875
5.25
5.828
July of 1994
4.516
4.875
5.328
5.828
August of 1994
4.875
5
5.328
5.813
September of 1994
5
5.438
5.688
6.188
October of 1994
5.078
5.688
6
6.563
November of 1994
6
6.078
6.438
7.078
December of 1994
5.984
6.5
7
7.75
1 -Month
3 -Month
6 -Month
12 -Month
January of 1995
6.078
6.328
6.688
7.25
February of 1995
6.125
6.25
6.438
6.75
March of 1995
6.141
6.266
6.438
6.75
April of 1995
6.079
6.188
6.313
6.563
May of 1995
6.063
6.063
6.063
6.055
June of 1995
6.079
6
5.875
5.766
July of 1995
5.875
5.891
5.875
5.875
August of 1995
5.907
5.907
5.938
5.954
Packet Page -305-
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9/23/2014 10.C.
Q/4/? (114
LIBOR Rates History (Historical)
September of 1995
5.922
5.993.
5.985
5.969
October of 1995
5.844
6.008
5.954
5.883
November of 1995
6.032
5.907
5.735
5.672
December of 1995
5.735
5.657
5.563
5.454
1 -Month
3 -Month
6 -Month
12 -Month
January of 1996
5.469
5.438
5.336
5.196
February of 1996
5.352
5.313
5.289
5.274
March of 1996
5.454
5.493
5.516
5.704
April of 1996
5.454
5.485
5.422
5.829
May of 1996
5.446
5.516
5.641
5.977
June of 1996
5.516
5.625
5.844
6.172
July of 1996
5.493
5.704
5.922
6.243
August of 1996
5.43
5.539
5.743
6.055
September of 1996
5.438
5.649
5.75
5.985
October of 1996
5.375
5.516
5.579
5.719
November of 1996
5.391
5.524
5.547
5.696
December of 1996
5.547
5.586
5.618
5.789
1 -Month
3 -Month
6 -Month
12 -Month
January of 1997
5.461
5.594
5.711
5.954
February of 1997
5.469
5.555
5.68
5.954
March of 1997
5.719
5.805
5.961
6.282
Packet Papae -306 -
httn-// www .fe(3nrime.rate..rom /lihnr /lihnr rntPC hvztnry rn
9/23/2014 10.C.
Q /A / ,)() 1d
LIBOR Rates History (Historical)
April of 1997
5.704
5.883
6.079
6.454
May of 1997
5.711
5.829
6.008
6.289
June of 1997
5.719
5.813
5.938
6.141
July of 1997
5.641
5.735
5.892
5.977
August of 1997
5.68
5.735
5.86
6.079
September of 1997
5.672
5.782
5.852•
6.008
October of 1997
5.633
5.766
5.805
5.922
November of 1997
5.766
6.016
6.039
6.11
December of 1997
5.852
5.985
6.008
5.669
1 -Month
3 -Month
6 -Month
12 -Month
January of 1998
5.704
5.758
6.039
5.774
February of 1998
5.789
5.782
5.782
5.836
March of 1998
5.719
5.758
5.797
5.914
April of 1998
5.688
5.766
5.868
6.024
May of 1998
5.696
5.735
5.805
5.93
June of 1998
5.748
5.785
5.871
5.94
July of 1998
5.696
5.758
5.822
5.897
August of 1998
5.727
5.713
5.692
5.648
September of 1998
5.4
5.422
5.359
5.186
October of 1998
5.277
5.351
5.131
4,865
November of 1998
5.048
5.377
5.28
5.244
December of 1998
5.118
5.172
5.172
5.213
Packet Page -307 -
t_i��.7 /-- -._..
1 9/23/2014 10.C.
9/4/7014
LIBOR Rates History (Historical)
httD:// www .fedDrimerate.com /libor /libor ratecankeoPahem308-
9/23/2014 10.C.
oiai)ni n
1 -Month
3 -Month
6 -Month
12 -Month
January of 1999
4.946
5.032
5.036
5.108
February of 1999
5.003
5.065
5.168
5.405
March of 1999
4.94
5.009
5.083
5.307
April of 1999
4.902
4.993
5.075
5.303
May of 1999
4.93
5.053
5.193
5.503
June of 1999
5.223
5.355
5.633
5.803
July of 1999
5.178
5.32
5.68
5.836
August of 1999
5.370
5.505
5.913
6.023
September of 1999
5.396
6.083
5.974
6.053
October of 1999
5.41
6.218
6.144
6.313
November of 1999
6.503
6.122
6.063
6.261
December of 1999
5.832
6.005
6.136
6.508
1 -Month
3 -Month
6 -Month
12 -Month
January of 2000
5.856
6.049
6.238
6.659
February of 2000
5.907
6.104
6.328
6.76
March of 2000
6.133
6.289
6.53
6.97
April of 2000
6.197
6.393
6.614
6.964
May of 2000
6.641
6.617
7.064
7.453
June of 2000
6.649
6.778
7.014
7.214
July of 2000
6.625
6.715
6.887
7.047
httD:// www .fedDrimerate.com /libor /libor ratecankeoPahem308-
9/23/2014 10.C.
oiai)ni n
LIBOR Rates History (Historical)
August of 2000
6.628
6.684
6.831
6.978
September of 2000
6.62
6.816
6.761
6.811
October of 2000
6.621
6.755
6.721
6.725
November of 2000
6.827
6.735
6.678
6.618
December of 2000
6.565
6.403
6.208
5.997
1 -Month
3 -Month
6 -Month
12 -Month
January of 2001
5.622
5.518
5.361
5.284
February of 2001
5.278
5.103
4.955
4.925
March of 2001
5.078
4.877
4.711
4.67
April of 2001
4.435
4.312
4.231
4.33
May of 2001
4.059
3.999
3.99
4.259
June of 2001
3.835
3.791
3.827
4.055
July of 2001
3.76
3.677
3.694
3.835
August of 2001
3.584
3.487
3.479
3.6
September of 2001
2.637
2.597
2.532
2.65
October of 2001
2.321
2.232
2.173
2.311
November of 2001
2.145
2.08
2.101
2.492
December of 2001
1.876
1.883
1.983
2.445
1 -Month
3 -Month
6 -Month
12 -Month
January of 2002
1.829
1.862
1.989
2.42
February of 2002
1.883
1.92
2.068
2.496
March of 2002
1.88
2.031
2.332
3.006
9/23/2014 10.C.
Packet Page -309-
,...... ,,-_ +o t, +, 9/4/21114
LIBOR Rates History (Historical)
April of 2002
1.842
1.913
2.100
2.613
May of 2002
1.844
1.896
2.09
2.634
June of 2002
1.836
1.86
1.948
2.251
July of 2002
1.818
1.823
1.863
2.07
August of 2002
1.82
1.816
1.815
1.943
September of 2002
1.819
1.806
1.751
1.813
October of 2002
1.741
1.702
1.618
1.664
November of 2002
1.38
1.432
1.471
1.705
December of 2002
1.382
1.383
1.383
1.447
1 -Month
3 -Month
6 -Month
12 -Month
January of 2003
1.339
1.348
1.353
1.477
February of 2003
1.334
1.336
1.336
1.368
March of 2003
1.306
1.288
1.262
1.34
April of 2003
1.318
1.308
1.290
1.362
May of 2003
1.3189
1.2782
1.2232
1.2214
June of 2003
1.1232
1.1164
1.1239
1.2014
July of 2003
1.1036
1.1176
1.1507
1.2789
August of 2003
1.117
1.142
1.2098
1.4714
September of 2003
1.1214
1.1598
1.1795
1.2857
October of 2003
1.1201
1.1657
1.2207
1.4551
November of 2003
1.1157
1.1701
1.2297
1.4867
Packet ng-310-
httD:// www .fednrimerate.com /lihnr /lihor rate i m m
9/23/2014 10.C.
n1Ai ')nIA
LIBOR Rates History (Historical)
December of 2003
1.1195
1.157
1.2192
1.4582
1 -Month
3 -Month
6 -Month
12 -Month
January of 2004
1.0982
1.132
1.2107
1.4607
February of 2004
1.0973
1.1251
1.2026
1.3645
March of 2004
1.0914
1.1107
1.1595
1.3401
April of 2004
1.1007
1.1764
1.3682
1.8082
May of 2004
1.1089
1.3082
1.5789
2.0764
June of 2004
1.3582
1.6039
1.942
2.4682
July of 2004
1.4929
1.6945
1.9857
2.4632
August of 2004
1.6482
1.7901
1.9907
2.3001
September of 2004
1.8401
2.0054
2.1695
2.4445
October of 2004
1.987
2.1582
2.3007
2.5289
November of 2004
2.2826
2.4026
2.6239
2.9607
December of 2004
2.4178
2.5582
2.7751
3.1004
1 -Month
3 -Month
6 -Month
12 -Month
January of 2005
2.5892
2.7439
2.9582
3.271
February of 2005
2.6895
2.9101
3.1495
3.5114
March of 2005
2.8582
3.0995
3.3876
3.842
April of 2005
3.0826
3.2107
3.4151
3.7101
May of 2005
3.1126
3.3292
3.5314
3.7789
June of 2005
3.3401
3.5045
3.6914
3.8632
July of 2005
3.5107
3.6948
3.9235
4.1745
Packet Page -311 -
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1 9/23/2014 10.C.
9/4/2014
_
LIBOR Rates History (Historical)
August of 2005
3.6942
3.872
4.0817
4.3123
September of 2005
3.8584
4.0551
4.2154
4.4067
October of 2005
4.0882
4.2523
4.4467
4.6765
November of 2005
4.2954
4.4139
4.5795
4.7379
December of 2005
4,3857
4.5298
4.6901
4.8226
1 -Month
3 -Month
6 -Month
12 -Month
January of 2006
4.572
4.6795
4.8126
4.9412
February of 2006
4.631
4.8192
4.9907
5.1526
March of 2006
4.826
4.9898
5.1196
5.2476
April of 2006
5.0245
5.1479
5.2879
5.4217
May of 2006
5.1071
5.2335
5.3215
5,4139
June of 2006
5.3451
5.5085
5.6382
5.766
July of 2006
5.4045
5.4889
5.5473
5.591
August of 2006
5.3314
5.4014
5.4501
5.4501
September of 2006
5.3229
5.3725
5.3704
5.2985
October of 2006
5.3198
5.3729
5.3898
5.3348
November of 2006
5.3479
5.3685
5.3495
5.2439
December of 2006
5.3279
5.3601
5.3651
5.3139
1 -Month
3 -Month
6 -Month
12 -Month
January of 2007
5.3201
5.3601
5.4014
5.4414
February of 2007
5.3214
5.3598
5.3723
5.3328
httD : / /www.fedDrimerate.com/libor /libor rateN j SLU VIRM 2-
9/23/2014 10.C.
9/4/2014
LIBOR Rates History (Historical)
March of 2007
5.3195
5.3479
5.3212
5.2009
April of 2007
5.3201
5.3555
5.3581
5.2967
May of 2007
5.321
5.3595
5.3844
5.3885
June of 2007
5.3195
5.3593
5.3817
5.4048
July of 2007
5.32
5.3597
5.3743
5.3832
August of 2007
5.4975
5.4837
5.3773
5.1860
September of 2007
5.4927
5.4939
5.3538
5.0618
October of 2007
4.9814
5.1465
5.0513
4.8771
November of 2007
4.7672
4.9621
4.8324
4.5219
December of 2007
5.0172
4.9794
4.825
4.4227
1 -Month
3 -Month
6 -Month
12 -Month
January of 2008
3.9091
3.9176
3.7795
3.4415
February of 2008
3.1368
3.0876
3.0039
2.8046
March of 2008
2.8066
2.7825
2.6798
2.5133
April of 2008
2.7854
2.7947
2.8386
2.8288
May of 2008
2.5065
2.6924
2.8544
3.0306
June of 2008
2.4704
2.7654
3.1035
3.4176
July of 2008
2.46
2.7921
3.1157
3.2796
August of 2008
2.4682
2.8063
3.1116
3.2364
September of 2008
2.927
3.1217
3.3369
3.3709
October of 2008
3.8096
4.0586
3.8784
3.7893
November of 2008
1.621 2.2791 2.6578
2.8231
Packet Page -313-
1, ++..• /l..,.... ++ f'nrl „,- ;mo+•�+e nnm /lihnr /lii�nr ratac hietnn� htm
Pl 9/23/2014 10.C.
9/4/2_(114
LIBOR Rates History (Historical)
December of 2008
1.0826
1.8294
2.1778
2.3845
1 -Month
3 -Month
6 -Month
12 -Month
January of 2009
0.3834
1.2108
1.6211
1.9024
February of 2009
0.4628
1.2426
1.7569
2.0644
March of 2009
0.5325
1.2667
1.8273
2.1173
April of 2009
0.45
1.1062
1.6519
1.9351
May of 2009
0.3423
0.8166
1.357
1.6791
June of 2009
0.3162
0.6207
1.1796
1.6776
July of 2009
0.2907
0.5153
0.9814
1.5
August of 2009
0.2704
0.4245
0.8428
1.4231
September of 2009
0.2473
0.298
0.6774
1.2691
October of 2009
0.2443
0.2831
0.5897
1.2275
November of 2009
0.2378
0.2681
0.5168
1.0844
December of 2009
0.2329
0.2531
0.4529
0.9993
1 -Month
3 -Month
6 -Month
12 -Month
January of 2010
0.2317
0.2501
0.3993
0.8979
February of 2010
0.2291
0.2505
0.3878
0.8516
March of 2010
0.2373
0.2684
0.4106
0.8733
April of 2010
0.2598
0.3116
0.4759
0.9598
May of 2010
0.3355
0.4585
0.6593
1.13
June of 2010
0.3487
0.5369
0.7518
1.188
Packet Page -314 -
httn: / /www.fecinrime.rate nnm /lihnr /lii,nr ratPc hiotnrc/ htm
9/23/2014 10.C.
n/A /I1 f%I A
LIBOR Rates History (Historical)
July of 2010
0.3341
0.5103
0.7185
1.1178
August of 2010
0.2755
0.3626
0.5791
0.9436
September of 2010
0.257
0.2914
0.4778
0.8044
October of 2010
0.2561
0.2888
0.455
0.7681
November of 2010
0.2542
0.2869
0.4455
0.7644
December of 2010
0.2618
0.3027
0.4584
0.7839
1 -Month
3 -Month
6 -Month
12 -Month
January of 2011
0.2606
0.3034
0.4554
0.7818
February of 2011
0.2629
0.3119
0.4641
0.7934
March of 2011
0.2533
0.3084
0.4608
0.7797
April of 2011
0.2214
0.2814
0.4423
0.7701
May of 2011
0.1978
0.2607
0.4141
0.7392
June of 2011
PO-11866 872
0.2478
0.3976
0.7269
July of 2011
0.2499
0.4139
0.7272
August of 2011
0.2112
0.2932
0.4592
0.7767
September of 2011
0.2309
0.3502
0.5222
0.8332
October of 2011
0.2437
0.4065
0.5952
0.9086
November of 2011
0.2537
0.4753
0.6805
1.0003
December of 2011
0.2836
0.5557
0.7799
1.1003
1 -Month
3 -Month
6 -Month
12 -Month
]anuary of 2012
0.2829
0.5659
0.797
1.1146
February of 2012
0.25
0.5032
0.7573
1.0712
9/23/2014 10.C.
Packet Page -315-
.. « +, 'yotnr , 1,ttm 9/4/2014
LIBOR Rates History (Historical)
http:// www .fedvrirnerate.com/libor /libor rates Pni ketrv.nq -316-
9/23/2014 10.C.
OIA /101 A
March of 2012
0.2406
0.4733
0.7413
1.0103
April of 2012
0.2398
0.4668
0.7314
1.0486
May of 2012
0.2389
0.4665
0.733
1.0615
June of 2012
0.2432
0.4656
0.7364
1.0692
July of 2012
0.2465
0.4536
0.7302
1.0653
August of 2012
0.2377
0.4323
0.7175
1.0424
September of 2012
0.2213
0.3856
0.6717
0.9998
October of 2012
0.2135
0.3305
0.5823
0.9186
November of 2012
0.2089
0.3110
0.5283
0.8632
December of 2012
0.2108
0.3095
0.5142
0.8478
1 -Month
3 -Month
6 -Month
12 -Month
January of 2013
0.2051
0.3028
0.489
0.8155
February of 2013
0.2013
0.2905
0.4634
0.7619
March of 2013
0.2035
0.2819
0.4477
0.735
April of 2013
0.1997
0.2774
0.4364
0.7175
May of 2013
0.1966
0.2741
0.4214
0.6936
June of 2013
0.1932
0.2737
0.414
0.6839
July of 2013
0.1911
0.2676
0.4031
0.6838
August of 2013
0.1841
0.2633
0.395
0.6683
September of 2013
0.1806
0.2532
0.3804
0.6527
October of 2013
0.1724
0.2418
0.3612
0.6178
http:// www .fedvrirnerate.com/libor /libor rates Pni ketrv.nq -316-
9/23/2014 10.C.
OIA /101 A
LIBOR Rates History (Historical)
November of 2013
0.1673
0.2382
0.3506
0.5867
December of 2013
0.1672
0.2442
0.3467
0.5795
1 -Month
3 -Month
6 -Month
12 -Month
January of 2014
0.1601
0.2386
0.3384
0.5756
February of 2014
0.1551
0.2352
0.3308
0.5546
March of 2014
0.1549
0.2341
0.3311
0.5571
April of 2014
0.1517
0.2273
0.3238
0.5497
May of 2014
0.1504
0.2261
0.3231
0.5383
June of 2014
0.1524
0.2309
0.3239
0.5422
July of 2014
0.1544
0.2342
0.3283
0.5558
August of 2014
0.156
0.2348
0.3297
0.5592
1 -Month
3 -Month
6 -Month
12 -Month
Pa 9/23/2014 10.C.
Current LIBOR Rates ! LIBOR Rates History ( LIBOR Rates Chart I LIBOR
News
Prime Rate I Current Prime Rate I Prime Rate History I Prime Rate Forecast SITEMAP
Mortgage Refinance I Balance Transfer I Cheap International Calling Cards LIBOR
Student Credit Card I Prepaid Debit Card ( International Rates I Secured Credit Card
Chart: U.S. Prime Rate vs. Fed Funds LIBOR
Rate vs. 1 -Month LIBOR vs. 3 -Month
Chart: Prime Rate vs. 15 & 30 Year Fixed -Rate Mortgages vs. 10 -Year Treasury Yield
Chart: 15- & 30 -Year Fixed -Rate Mortgages - Comparison
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Packet Page -317- 9/4/2014
LIBOR Rates History (Historical)
Sources: The WSJ and The BSA
This webpage updated on September 2, 2014
Click Here to Return to the LIBOR Rates Homepage
Need to Refinance your Rate? Get up to 3 quotes instantly!
More on LIBOR
9/23/2014 10.C.
The London Interbank Offered Rates (LIBOR) can be described as the wholesale cost of money in the
London interbank money market. Though the LIBOR rates are fixed in the United Kingdom, American
consumers need to understand how LIBOR works, since LIBOR is used as an index in the pricing of
many types of consumer loans in the United States.
How LIBOR Works
LIBOR is the average interest rate at which a select group of banks that participate in the London
interbank money market can borrow unsecured funds from each other. There are many different
LIBOR rates (maturities range from overnight to 12 months) for numerous currencies, including
Eurodollars. A Eurodollar Is an American dollar on deposit in any bank outside the United States, and is
therefore not subject to regulation by the U.S. Federal Reserve.
LIBOR rates are fixed every UK business day by the International media company Thomson Reuters, in
association with the British Bankers' Association (BBA), a not - for - profit trade association.
Just before 11:00 a.m. GMT, the BBA polls a specific panel of highly reputable, high - volume banks
which participate in the London wholesale money market. The BBA finds out the rate at which each
bank on the panel could borrow Eurodollars from other banks, for specific maturities. The BBA figures
out the central tendency -- the interquartile mean -- for each maturity, then publishes these rates at
about 11:30 a.m. GMT.
Three American banks are included in the panel surveyed by the BBA for Eurodollar fixing: Citibank,
Bank of America and JP Morgan Chase. There are also 15 non -U.S. banks surveyed for Eurodollar
fixing in London, bringing the total Eurodollar panel count to 18. To get the interquartile mean for each
maturity, the BBA starts with the 18 rates, discards the four lowest and four highest rates, then
determines the average of the remaining 10 rates.
Back in the mid- 1980's, the international banking system adopted LIBOR as a much needed
benchmark for short-term, interbank loans. The LIBOR rates are now globally recognized indexes used
for pricing many types of consumer and corporate loans, debt instruments and debt securities across
the globe. For example, LIBOR is used as a benchmark for the vast majority of interest -only loans in
The United States.
copyright ® 2014 Steve 'AmCy" Brown, www.FedPrimeRate.com
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Packet Page -318 -
http:// www .fednrimerate.enm /lihor /lihnr rntec hictnrcr l,trn n 1 i1nI
LIBOR Rates History (Historical)
Fed Rate
Information in this website is provided for educational purposes only. The owners of this website
make no warranties with respect to any and all content contained within this website. Consult a
financial professional before making important decisions related to any investment or loan
product, including, but not limited to, business loans, personal loans, education loans, first
or second mortgages, credit cards, car loans or any type of insurance.
copyright O 2014 FedPrime Rate. comSM
Packet Page -319-
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0.06 --
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T -Bill
T -Bill
Month
Rate %'
Rate %•
Jan -12
0.04
0.06
Feb -12
0.08
0.08
Mar -12
0.05
0.07
Apr -12
0.07
0.1
May -12
0.03
0.07
Jun -12
0.04
0.09
Jul -12
0.07
0.11
Aug -12
0.09
0.09
Sep -12
0.06
0.1
Oct -12
0.09
0.11
Nov -12
0.11
0.08
Dec -12
0.02
0.05
Jan -13
0.04
0.07
Feb -13
0.07
0.11
Mar -13
0.04
0.07
Apr -13
0.03
0.05
May -13
0.03
0.04
Jun -13
0.02
0.04
Jul -13
0.03
0.04
Aug -13
0,02
0.03
Sep -13
0.03
0.02
Oct -13
0,03
0.04
Nov -13
0.05
0.06
Dec -13
0.01
0.07
Jan -14
0.03
0.02
Feb -14
0.04
0.05
Mar -14
0.03
0.05
Apr -14
0.02
0.03
May -14
0.05
0.04
Jun -14
0.02
0.04
Jul -14
0.01
0.03
-• rate as of MONTH ENO
0.12 ... ....._..
0.1
0.08 -
0.06 --
0.04
0.02
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Daily Treasury Bill Rates Data
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Resource Center
Daily Treasury Bill Rates Data
Get updates to this Content
® These data are also available in XML format by clicking on the XML icon
-The schema for the XML is available in XSD formal by clicking on the XSD icon.
It you are having trouble viewing the above XML in your browser, click here.
To access interest race data in the legacy XML format and the corresponding XSD schema, click here
Select type of Interest Rate Data
Daily Treasury Bill Rates � I (�
Select Time Period
4 WEEKS
13 WEEKS
26 WEEKS
92 WEEKS
DATE BANK
COUPON
BANK
COUPON
BANK
COUPON
BANK
COUPON
DISCOUNT
EQUIVALENT
DISCOUNT
EQUIVALENT
DISCOUNT
EQUIVALENT
DISCOUNT
EQUIVALENT
01/03/12 0.01
0.01
0.02
0.02
0.06
0.06
0.11
0.11
01/04/12 0.01
0.01
0.02
0.02
0.06
0.05
0.11
0.11
01/05/12 0.01
0.01
0.02
0.02
0.07
0.07
0.10
0.10
01/06/12 0.02
0.02
0.02
002
0.05
0.05
0.11
0.11
01/09/12 0.01
0.01
0.01
0.01
0.05
0.05
0.10
0.10
D1/10112 0.01
0.01
0.02
002
005
0.05
0.11
0.11
01/11/12 0.01
0,01
0.02
0.02
0.05
0.D5
0.11
0.11
01/12/12 0.02
0.02
0.03
0.03
0.06
0.06
0.11
0.11
01/13/12 0.02
0.02
0.03
0.03
0.06
0.D6
0.10
0.10
01/17/12 0.02
0.02
0.03
003
0.06
0.D6
0.11
0.11
01118/12 0.02
0.02
0.03
0.03
0.07
0.07
0.11
0.11
01/19/12 0.04
004
0.05
O.D5
0.07
0.07
0.11
0.11
01/2W12 003
0.03
0.05
D.05
0.07
0.07
0.11
0.11
01/23/12 0.03
0.03
004
0.04
007
0.07
0.11
0.11
01/24/12 0.02
002
0.04
D 04
0.07
0.07
0.11
0.11
01125/12 0.03
0.03
0.04
D.04
D.07
0.07
0.11
0.11
D1/26/12 0.D4
0.04
0.05
0.D5
0.08
0.08
0.11
0.11
01/27/12 005
005
0.06
006
0.08
0.08
0.11
0.11
01Ml2 0.05
0.05
0.05
0.05
0.08
0.08
0.11
0.11
01/31/12 0.04
0.04
0.06
0.05
0.08
0.08
0.12
0.12
02/01/12 0.05
0.05
0.06
0.06
0.09
0.09
0.12
012
02!02(12 0.07
0.07
0.08
006
0.10
0.10
0.13
0.13
02/03/12 0,D6
0.06
008
008
0.10
0.10
0.13
0.13
02/06/12 0.04
0.04
0.08
0.08
0.10
0.10
0.13
0.13
02/07112 0.06
006
0.06
0.08
011
0.11
0.14
0.14
02IM12 006
0.06
0.09
0.09
0.11
0.11
0.15
015
02!09112 0.06
006
0.09
0.09
012
0.12
0.15
0.15
02/10/12 0.05
0.05
0.09
0.09
0.12
012
0.15
0.15
02/13/12 0.05
0.05
0.11
0.11
014
014
015
0.15
02/14/12 0.09
0.09
0.12
0.12
015
0.15
017
0.17
02/15/12 0.09
0.09.
0.11
0.11
0.13.
0.13.
0.17.
.0.17.
02/16/12 0.04
0.04
0.10
0.10
0.13
013
0.16
0.16
02/17/12 0.03
0.03
0.09
0.09
0.13
0.13
0.17
0.17
02/21/12 0.02
0.02
0.08
0.08
0.13
0.13
0.16
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Packet Page -324 -
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Daily Treasury Bill Rates Data
9/23/2014 10.C.
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0,10
0.10
0.15
015
0.18
0.18
11115/12 0.13
0.13
0.08
0.08
0.14
0.14
017
0.17
11116/12 0.07
0.07
0.06
0.D6
0.13
0.13
0.16
0.16
11/19/12 0.06
046
0.09
0.09
0.14
0.14
0.16
016
11/10/12 0.15
0.15
006
0.06
0.14
0.14
016
0.16
11121/12 0.17
0.17
0.10
010
0.14
0.14
0.17
0.17
11/23/12 0.16
016
010
0.10
0.14
0.14
018
0.16
11/26/12 0.15
0.15
010
0.10
0.15
0.15
0.16
016
11127/12 0.17
0.17
0.10
0.10
0.15
0.15
0.17
0.17
11/28/12 0.17
0.17
010
010
0.14
0.14
0.17
0.17
11/29/12 0.16
0.16
0.09
0.09
0.15
0.15
0.17
0.17
l l /30112 0.11
0.11
0.08
0.08
0.13
0.13
0.17
0.17
1203112 013
0.13
0.10
0.10
0.14
0.14
017
0.17
12/04/12 0.07
0.07
0.10
0.10
0.15
0.15
0.17
0.17
12/05/12 0.07
0.07
0.10
0.10
0.14
014
0.17
0.17
1206/12 0.07
0.07
0.10
0.10
014
0.14
0.17
0.17
Packet Page -325 -
htfi: / /www.treasurv.e ttAtt
ov /resource- center /data- e-cen er/ 1ntp.rP et- r.qti-c/PanPe /TPYtN7;P.:, a Q/)Q /101 A
Daily Treasury Bill Rates Data
12/07/12 0.06 0.06 0.09 0.09 014 0.14 0.17 0.17
12/10/12 0.05 0.05 0.09 0.09 0.14 0.14 0.17 0.17
12n1112 0.04 0.04 0.06 0.06
0.13 0.13 0.16 0.16
tznvlz 0.04 0.04 0.07 0.07
010 010 0 -14 014
12/13/12 0.02 0.02
006 006 011 0.11 0.14 0.14
12/14/12 0.01 0,01 0.04 0 04 0.09 0.09 0.13 0.13
12/17/12 0.01 0.01 0.05 0.05 0.10 0.10 0.13 013
12/16/12 0.04 0.04 0.06 0.06 0.12 0.12 0.16 0.16
12/19/12 0.03 0.03 0.05 0.05 0.10 0.10 0.15 0.15
12420/12 0.02 0.02
006 0.06 0,10 010 0.15 0.15
+2n1112 0,02 0.02
0.06 0.06 012 0,12 0.15 0.15
12 124112 002 0.02
0.06 0.06 0.11 0.11 0.15 0.15
12/26/12 0.05 0.05 0.09 0.09 0.13 013 0.15 0.15
12127112 0.01 0.01 0.06 0.08
0.12 0.12 0.14 0.14
12/26/12 0.00 0.00 001 0.01 0.10 0.10 014 0.14
12/31112 0.02 0.02 0.05 0.05 0.11 011 0.15 015
Daily Treasury Bill Rates: These rates are the daily secondary market quotation on the most recently auctioned Treasury Bills for each maturity
tranche (4 -week, 13 -week, 26 -week, and 52 -week) that Treasury currently issues new Bills. Market quotations are obtained at approximately 3:30
PM each business day by the Federal Reserve Bank of New York. The Bank Diem. The ate is the rate at which o called the Bond he sec rryr the
market and is based on the par value, amount of the discount and a 360-day ye year. The Coupon Equivalent can ui used to
investment Yield. is the bill's yield based on the purchase price, discount, and a 365- or 366 -day ye
compare the yield on a discount bill to the yield on a nominal coupon bond that pays semiannual interest
For more Information regarding these statistics contact the Office of Debt Management by email at debt.management @do.tress.gov
For other Public Dent information contact (202) 504-3550.
9/23/2014 10.C.
Packet Page -326 -
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Daily Treasury Bill Rates Data
I l.'s. DEPARTt%IENT ()F T1IE TREA%%0RY
Resource Center
Dally Treasury Bill Rates Data
Get updates to this content
® These data are also available in XML format by clicking on the XML icon.
I -� ',;;The schema for" XML rS available in XSD format by clicking on the XSD icon.
If you are having trouble viewing the above XML in your browser. click here.
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Select type of Interest Rate Data
Daily Treasury Bill Rates
Select Time Period
12013 - .�
4 WEEKS
BANK
COUPON
DATE
EQUIVALENT
DISCOUNT
EQUIVALENT
01/02/13 0.07
0.07
01103113 006
0.06
01/04/13 0.06
0.06
01/07113 005
0.05
01/08/13 0.06
0.06
01/09/13 0.04
0.04
01/10/13 0.05
0.05
01/11/13 0.04
0.04
01/14/13 0.05
0.05
01/15/13 0.09
0.09
01/16/13 0.07
0.07
01/17/13 0.05
005
01/18/13 004
0.04
011=13 0.03
0.03
0123113 0.06
0 -06
0124/13 0.06
0.06
01/25/13 0.06
0.06
0128113 0.03
0.03
0129113 0.03
0.03
01/30/13 0.04
0.04
01/31/13 0.04
0.04
02/01113 0.02
0.02
02/Wl3 0.03
003
02105/13 0.06
0.06
02/06/13 0.06
0.05
02/07113 003
0.03
02/08/13 0.03
0.03
02/11/13 0.05
0.05
02/12/13 008
0.08
02/13/13 0.09
0.09
02/14/13 0.10
010
02/15/13 0.09
0.09
02/19/13 0.09
0.09
0220113 0.12
0.12
13 WEEKS
BANK
COUPON
DISCOUNT
EQUIVALENT
0.08
0.08
0.08
0.08
0.07
0.07
0.07
007
0.07
007
0.06
0,06
0.06
0.06
0.07
0.07
0.08
0.08
0.09
009
0.08
0.08
0.07
007
0.08
0.08
0.08
008
008
008
0.06
0.06
0.06
008
0.07
0.07
0.07
0.07
0.07
0.07
0.07
0.07
0.06
006
007
007
007
0.07
0.07
0.07
0.07
007
0.07
007
0.09
009
0.09
0.09
0.10
0.10
0.11
0.11
0.10
010
0.12
012
0.12
0.12
26 WEEKS
BANK
COUPON
DISCOUNT
EQUIVALENT
0.12
0.12
012
0.12
0.11
0.11
0.11
0.11
0.11
0.11
009
0.09
0.10
010
0.10
0.10
0.11
0.11
0.11
0.11
0.11
0.11
0.11
0.11
0.10
0.10
010
0.10
0.10
0.10
0.10
0.10
0.11
0.11
0.11
0.11
0.11
0.11
0.11
0.11
0.12
012
0.11
0.11
0.11
0.11
0.11
0.11
0.12
0.12
Oil
0.11
0.11
0.11
0.12
0.12
0.12
0 -12
0.12
0.12
0.13
0.13
013
0.13
0.13
0.13
0.13
0.13
52 WEEKS
BANK
COUPON
DISCOUNT
EQUIVALENT
0.14
0.14
0.14
0.14
0.14
0.14
0.14
0.14
014
0.14
0.13
0.13
0.14
0.14
0 -14
0.14
0.14
0.14
0.14
0.14
0.14
0.14
0.14
0.14
0.14
0.14
0.13
0,13
0.14
0.14
0.14
0.14
0.14
0.14
0.15
0.15
0.14
0.14
0.14
0 -14
0.14
0.14
0.14
014
0.14
014
0.15
0.15
0.15
0.15
0.15
0.15
0.14
0.14
0.15
015
0.14
0.14
0.15
0.15
0.16
0.16
0.16
0.16
0.16
0 -16
0.16
0.16
Packet Page -327 -
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9/23/2014 10.C.
unui�nia
Daily Treasury Bill Rates Data
02/21/13 0.12
0.12
0.13
0.13
0,13
0.13
0.15
0.15
02122!13 0.11
0.11
0.13
0.13
0.14
0.14
0.16
0.16
02125113 0.09
0.09
0.12
012
0.14
0.14
0.15
0.15
02/26/13 011
0.11
014
0.14
0.14
0.14
0.16
0.16
0227M3 0.11
0.11
0.11
0.11
013
0.13
0.16
0.16
02128/13 0.07
0.07
0.11
0.11
0.13
0.13
0.16
0.16
03/01/13 0,07
0.07
0.11
0.11
0.12
0.12
0.15
0.15
03/04/13 006
0.06
0.11
0.11
0.12
0.12
0.15
0.15
03/05/13 0.09
0.09
0.08
0.08
0.12
0.12
0.15
0.15
03/06/13 0.09
0.09
010
0.10
012
012
0.15
0.15
03/07113 0.10
0.10
0.10
0.10
0.11
Oil
0.15
0,15
03/08/13 O.D9
0.09
0.10
0.10
0.11
0.11
015
0.15
03/11113 0.09
0.09
0.10
0.10
0,12
012
0.15
0.15
03/12113 0.10
0.10
0.10
0.10
0.12
0.12
0.15
0.15
03/13113 0.D9
0.09
0.09
0.09
0.12
0.12
015
0.15
03/14113 0.08
0.08
0.10
0.10
0.12
0.12
0.15
0.15
03115113 0.07
0.07
0.09
0.09
0.11
011
0.14
0.14
03/18/13 0.07
0.07
0.07
0.07
0.11
0.11
0.14
0.14
03119/13 0.08
0.08
0.07
0.07
0.11
Oil
0.14
0.14
0320113 0.08
0.08
0.07
0.07
011
0.11
0.14
0.14
03121/13 0.08
0.08
0.07
0.07
0.11
0.11
0.13
0.13
0322/13 0,07
0.07
0.07
0.07
0.11
011
013
0.13
03125113 0.06
006
0.08
0.08
0.11
011
0,13
0.13
03126113 0.08
0.08
0.07
007
0.11
0.11
0.13
0.13
0327/13 0.06
0.06
0.09
0.09
0.12
0.12
0.13
013
0328113 0,04
0.04
0.07
0.07
0.11
0.11
0,13
0.13
04/D1113 0.06
0,06
0.08
0.08
0.11
0.11
0.13
0.13
04/02113 0.06
0.06
0.07
0.07
011
011
0.14
0.14
04/03/13 0.D6
006
0.06
0.06
0.10
0.10
0.13
0.13
04/04/13 0 D7
0.07
0.07
0.07
0.10
0,10
0.13
0.13
04105113 0.05
0.05
0.07
0.07
0.10
0.10
0.13
013
04/08/13 0 D5
005
0.07
0.07
0.10
0.10
013
0.13
0410913 0.06
0.06
0.06
0 D6
0.10
0.10
0.13
013
0010/13 0.07
0.07
0.07
0.07
0.10
0.10
0.12
0.12
04111113 0.06
0.D6
0.07
0.07
010
010
0.12
0.12
04/12/13 005
0.05
005
0.06
0.09
0.09
0.11
0.11
04115113 0.04
0.04
0.06
0.06
0.09
0.09
012
0.12
04/16113 0.06
006
0.06
0.06
0.09
0,09
0.12
0.12
04/17/13 0.05
O.D5
006
0D6
0.09
0.D9
0.12
0.12
04/18/13 0.03
0.03
0.05
005
0.09
0.09
011
0.11
04/19/13 0.04
0.04
0.05
0.05
0.09
0 D9
Oil
011
04/22/13 0.04
0.04
0.05
0.05
0.09
0.09
0.11
0.11
04/23/13 004
0.04
0.05
0.05
009
0.09
0.11
0.11
0424113 005
0.05
0.06
0 D6
0.09
0.09
012
0.12
04/25/13 0.04
0.04
005
0.05
0.08
0.08
0.11
0.11
0426113 0.04
0.04
0.05
0.05
0.09
0.09
011
0.11
0429/13 0,03
003
005
005
0.06
0.08
0.11
0.11
04/30/13 003
0.03
0.05
0.05
0.09
0.09
011
0.11
65/01113 0.03
0.03
0.06
0.06
0.08
0.08
0.11
0.11
05107113 0.02
0.02
0.05
0.05
0.06
008
0.11
0.11
9/23/2014 10.C.
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Daily Treasury Bill Rates Data
9/23/2014 10. C.
05/13113 0.02
0.02
0.05
0.05
0.08
0.08
0.11
0.11
D5/Ml3 0.01
0.01
0 D4
0.04
0.08
0.08
0.11
0.11
05/07/13 0.01
0.01
0.04
0.04
0.08
0.08
0.10
0.10
05108/13 0.01
0.01
0,04
0.04
008
0.08
Oil
0.11
05!09113 0.02
0.02
0 D4
0.04
008
0.08
011
0.11
05/10/13 0.02
002
0.04
0.04
0.08
0.08
0.11
0.11
05/13/13 0.02
0.02
0.05
0.05
008
0.08
0.12
0,12
05/14/13 0.01
001
0.05
0.05
0.09
0,09
0.11
0.11
05/15/13 0.01
0.01
0.04
0.04
0.09
0.09
0.11
0.11
05/16/13 0.00
0.00
0.03
003
0.08
0.08
011
011
05/17/13 001
0.01
0.04
004
008
008
0.11
011
05/20/13 0.01
001
0.05
0.05
0.09
0.09
011
0.11
05/21/13 0.04
0.04
O.D4
0.04
0.09
0.09
0.11
0.11
05/22/13 0.04
0.04
0.04
D.04
Goo
0.08
0.10
0.10
05/23/13 0.03
003
0.05
0.05
0.08
0.08
011
0.11
05/24113 0.03
0.03
0.04
0.04
0.07
0.07
0.11
0,11
05/28/13 0.02
0.02
0.05
0.05
0.09
0.09
0.12
0.12
05129M 3 0.04
004
0.05
0.05
0.08
0.08
0,14
0,14
05/30/13 0.02
002
O.D4
0,D4
0.07
007
0.13
0.13
05131M 3 0.03
0.03
0.04
0.04
0.07
0.07
0.14
0.14
06103/13 0.03
0.03
0.05
0.05
0.08
0.08
0.14
0.14
06104/13 005
0.05
0.04
0.D4
0.08
0.08
0.14
0.14
06/05/13 0.04
0.04
0.05
0.05
0.08
008
0.14
0.14
06/06113 0.D4
0.04
0.05
0.05
0.08
0.08
0.13
0.13
06/07/13 0.04
0.D4
0.04
0.04
0.07
0.07
0.13
0.13
06110113 0.04
0.04
0.05
0.05
0.08
0.08
0.13
0.13
DWI Ill 3 0.05
0.05
0.05
0.05
0.08
0.08
0.13
0.13
06112/13 O.D4
0.04
0.05
0.05
0.08
0.OB
0.13
0.13
06113/13 0.D4
0.04
0.05
005
0.08
0.08
0.13
0.13
06/14113 O.D4
004
D.05
005
0.08
0.08
0.12
0.12
06/17/13 0.05
0.05
005
005
0.08
0.08
0.12
012
0611 8/13 0 04
0.04
0.05
005
O.OB
0.08
0.12
0.12
06/19/13 0.04
0.04
0.05
0.05
0.08
0.08
0.12
0.12
0620113 0.03
0.03
0.05
0.05
0.09
0.09
0.13
0.13
0621113 002
0 02
005
0.05
009
0.09
012
0.12
0624113 0.01
0,01
006
006
0.11
0.11
0.14
014
0625113 0.03
0.03
0.06
0.06
011
011
017
0.17
0626113 0.02
0.02
0.06
D.06
0.11
0.11
0.16
0.16
05/27113 0.02
0.02
006
0.06
011
011
0.15
015
06/28/13 0.02
0.02
604
0.04
0.10
0.10
0.15
0.15
07101 /13 0.01
0.01
0,04
004
0.09
0.09
015
0.15
07/02113 0.02
0.02
0.03
0.03
0.D8
0.08
0.14
0.14
07/03/13 0.03
0.03
0.05
0.05
0 DS
0.08
0,14
0,14
07/05/13 0.03
0.03
0.04
0.D4
0.08
0.D8
0.14
0.14
07/08/13 0.02
0.02
0.05
0.05
0.07
0.07
0.13
0.13
07/09/13 0.04
0.04
0.04
0.04
0.08
0.06
0.13
0.13
07/10113 0.03
003
0 D4
0 N
D.08
0.08
012
0.12
07/11/13 0.02
0.02
O.D4
0.D4
0.07
007
012
0.12
07/12/13 0.02
0.02
0.04
0.04
0.07
0.07
0.11
0.11
07115/13 0.02
002
0.04
O.D4
0.07
007
0.10
0.10
LL Packet Page -329 -
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Daily Treasury Bill Rates Data
9/23/2014 10.C.
07!16113 0.02
0.02
0.03
0.03
0.07
0.07
0.09
0.09
07117113 0.02
0.02
003
0.03
0.08
008
010
0.10
07/18/13 0.01
0.01
0.03
0.03
0.07
0.07
0.7D
0.10
07/19/13 0.01
0.01
0.03
0.03
007
0.07
010
010
0.01
0.04
0, D4
007
0.07
0.09
0.09
07122/13 0.01
0.07
0.07
0.12
0.12
07!23/13 0.02
0.02
0.02
0.02
0724113 0,02
0.02
003
0.03
0.07
0.07
0.12
0.12
0725113 0.02
0.02
002
0.02
0 DB
0.06
012
012
0726/13 0.02
0.02
0.03
0.03
0.07
0.07
0.11
0.11
07!29113 0.01
0.01
0.03
003
0.07
0.07
011
0.11
07130/13 0.03
0.03
0.04
0,04
0.07
007
0.11
0.11
07131/13 0.03
'0.03
0.04
0,04
0.08
0.08
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0.11
08/01113 0.02
0.02
0,04
0.04
0.06
0.08
0.12
0.12
08/02/13 0.02
0.02
0'64
0,04
007
0.07
0.11
0.11
08/05/13 0.03
0.03
0.05
0.05
0.08
0.08
011
0.11
08/08113 0.05
0.05
0.04
0.04
0.08
D.08
0.11
0.11
08107/13 0.05
0.05
0.05
0.05
0.08
0.08
0.11
0.11
08/08113 005
0.05
0.05
0.05
0.07
0.07
0.11
0.11
08109/13 005
0.05
0.05
0.05
0.07
0.07
0.10
0.10
08/12/13 0.05
0.05
0,06
0,08
0.08
0.08
0.11
0.11
08!13/13 0.06
0.06
0.06
0.06
D.OB
0.08
0.11
0.11
08/14/13 0.06
0.06
0.05
0.05
0.07
0.07
0.11
0.11
08115113 0.05
0.05
0.05
0.05
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0.08
0.12
0.12
08/16/13 0.05
0.05
0.05
0.05
0.08
0.08
0.12
0.12
08/19/13 0.03
0.03
0.06
0.06
0.08
0.08
0.12
0.12
0820M3 0.03
0,03
0.D4
0.04
0.07
0.07
0.13
0.13
0821/13 0.02
0.02
0.04
0.04
0.07
0.07
014
0.14
08122113 0.01
0.01
0.03
003
0.06
0.06
0.14
0.14
08!23113 0.02
0.02
0.03
0.03
0.06
0.06
0.14
014
08/26/13 0.03
0.03
004
0.04
0.07
0.07
013
013
08/27/13 0.04
0.04
005
0.05
0.07
0.07
0.12
012
08!28113 0.04
0.04
003
0.03
0.07
0.07
0.13
0.13
08129/13 0.03
0.03
0.02
D 02
0.06
0.06
013
0,13
06/30/13 0.02
0.02
0.03
0.03
0.05
0.05
012
0.12
09!03713 0.03
0.03
0.02
0.02
005
0.05
013
0.13
09!04/13 0.02
0.02
0.02
002
0.05
0.05
0.13
0.13
09/05113 0.03
0.03
0.02
0.02
0.06
0.06
0.15
0.15
09!06113 0.02
0.02
002
0.02
0.05
0.05
0.13
0.13
09109/13 0.02
0.02
002
0.02
0.04
0.04
0.11
0.11
091t0/13 0.01
0.01
0.02
0.02
004
0.04
0.11
0.11
09111!13 0.01
0.01
002
0.02
0.05
0.D5
0.11
0.11
09112113 0.07
0.01
0.01
0.01
0.02
0.02
0.11
0.11
09/13/13 0.01
0.01
0.01
0.01
0.02
0.02
011
0.11
09116/13 0.01
0.01
0.02
0.02
0.04
0.04
0.11
0.11
09/17/13 0.01
0.01
0.01
0.01
0.04
0.04
0.12
0.12
09116113 0.01
0.01
0,01
0.01
0.D4
0.04
0.11
011
0.00
0.00
0.01
001
0.03
0.03
0.10
0,10
...09119!73
09720/13 0.01
0.01
0.01
0.01
0.05
0.05
011
0.11
0923/13 0.01
0.01
0.02
0.02
0.05
0.05
0.10
0.10
0924/13 0.02
0.02
0.02
0.02
0.05
0.05
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0,10
Packet Page -330 -
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baily Treasury Bill Rates Data
9/23/2014 10.C.
_ ....a.. - 1/a v
09/25/13 0.02
D9/26113 0.D4
09/27/13 0.03
09/30/13 0.03
10!01/13 010
10/02/13 0.08
10103113 0.13
0.02
0.04
003
0.03
010
008
0.13
0.02
0.00
0.02
0.02
0.02
0.02
0.03
0.02
000
0.02
0.02
0.02
002
0.03
DOS
0.03
003
004
004
0.05
005
0.05
0.03
0.03
004
0.04
0.05
0.05
0.10
0.09
0.09
009
0.09
0.10
0.10
0.10
0.09
0.09
0.09
0.09
0.10
0.10
10/04/13 012
012
0.03
003
0.04
0.04
010
010
10/07/13 0.15
0.15
0.03
0.03
0.06
0.06
0.11
0.11
10/06/13 0.27
0.27
0.05
0 05
0.09
009
014
014
10/09/13 0.27
0.27
0.05
0,05
0.08
008
0.14
0,14
10/10/13 0.26
0.26
0.05
0.05
0.07
0.07
0.13
0.13
10/11/13 0.26
0.26
0.08
0.08
007
007
0.13
0.13
10115/13 0.35
0.35
0.14
0.14
016
0.16
0.15
0,15
10116113 0.14
0.14
0.10
0.10
0.11
0.11
0.15
0.15
10/17/13 0.01
0.01
0.05
0.05
0.08
0.08
0.13
0,13
1DI18/13 0.01
0.01
0.D4
0.04
OM
0,D8
0.12
0.12
10/21/13 0.02
0.02
0.04
0.04
0.07
0.07
0.11
0.11
10122113 0.04
0.04
0.04
0.04
0.07
D.07
0.10
0.10
10/23/13 0.02
0.02
0.04
0.04
0.07
0.07
0.11
0.11
10/24/13 0.02
0.02
0.03
0.03
0.07
0.07
011
0.11
1025/13 0.02
0,02
0.04
0.04
0.08
0D8
0.10
0.10
10/28/13 0.02
002
0.04
0.D4
008
0.08
010
0,10
1D/29/13 0.06
0.06
0.04
0.D4
0.06
0.08
0.10
010
10/30/13 0.05
0.05
0.04
0.04
0.09
0.09
0.10
010
10/31/13 0.03
0.03
0.04
O.D4
0.08
0.08
0.09
0.09
11/01/13 0.03
0.03
0..04
0.04
0.08
0.08
009
0.09
11/04/13 0.02
0.02
0.05
0.05
0.09
0.D9
0.09
0.09
11105/13 0.06
0.06
0.05
0.05
0.08
0.08
0.09
0.09
11/06113 0.05
0.05
0.D5
0DS
0.09
009
010
010
11/07113 0.04
0.04
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0.05
0.09
0.09
0.10
010
11/08/13 0.04
0.04
0.06
0.06
0.09
0.09
0.11
0.11
11/12/13 0.05
0.05
0.08
008
0.10
010
0.12
012
11113/13 0.06
0.06
0.06
0.08
0.10
0.10
0.13
0.13
11114/13 0.06
0.06
0,08
OM
010
010
013
0.13
11/15/13 006
0.06
0.08
0.08
010
0.10
013
0.13
11/18/13 0.04
0.04
0.09
0.09
0.10
010
0.13
0.13
11119M3 0.05
0.05
0.08
008
0.10
0.10
0.14
0.14
i 120/13 0.06
0.06
0.08
0.08
011
0.14
0.12
0.12
1121113 0.02
0.02
0.07
0 07
0.10
0.10
0.12
0.12
1122/13 0.02
0.02
0.07
007
0.10
0.10
0.12
0.12
11125113 0.03
0.03
0,08
0.08
0.11
0.11
0.13
0.13
11/26/13 0.07
0.07
0.07
0.07
011
0.11
0.12
0.12
1127/13 0.06
0.06
0.07
0.07
0.11
0.11
012
0.12
1129113 0.05
0.05
006
0.06
0.11
Oil
0.12
0.12
12/02/13 0.02
0.02
0.05
0.05
0.10
0.10
0.12
0,12
12/03/13 0.04
004
0.06
006
010
0.10
012
0.12
12/04/13 0.04
0.04
0,06
0.06
0.10
0.10
013
0.13
12/05113 0.02
0.02
0.06
0.06
0.10
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0.12
12/06/13 0.03
0.03
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Packet Page -331 -
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Daily Treasury Bill Rates Data
0.07 0.07 0.10
0.10 0.12 0.12
12MI13 0.03 0.03 0.07 0.03 0.07 0.14
0.1D 0.10 0.14
12110113 0.03 0.10 010 0.13 0.13
12111/13 0 0.07 0.07
.02 002 014 0.14
0 07 0.07 0.09 0.09
12/12/13 0.01 0.01 0 0.14
0.02 0.07 0.07
09 0.09 O.t4
12113!13 0.02 0.09 0.13 03
0.07 0.07 D.D9
.1
12116/13 0.01 0.01 0.14
0.02 0.07 D
12117113 0.02 •� 0.09 0.09 0.14 00 0.13 0.13
0.07 0 0.10
.1
12116!13 0.01 0.01 .07 0.13
0.01 0.06 0.06 0.09 0.09 0.13
12/19/13 O.Dt D 09 0.13 0.13
0 07 0.07 0.09
12120!13 0.01 0.01 0.13
D.01 0 07 0.07
0.09 0,09 0.13
12123113 001 0.13 0.13
0 07 0.07 0.09 0.09
12124/13 0,01 0.01 0.12
12126/13 0.00 0.00 0.07
0.07 0.09 0.09 0.12
O,00 0.07 0.07
0.09 0.()9 0.11 0.11
12127/13 0.00 0.12 0.12
12130f13 0.01 0.01
0.07 0.07 0 10 0.10
12/31113 0.01 0,01 0.07 0.07
0.10 0.10 0.12 0.12
Daily Treasury Big Rates: These rates are the aaay secondary market quotation on the most recently auctioned Treasury Bills for each maturity
trancha (4-week, 13 -week, 26•week. and 52.week) that Treasury currently issues new Bills. Market quotations are obtained at approximately 3:30
PM each business day by the Federal Reserve Bank of New York. The Bank Discount rate is the also called the Bond Equiiv or the
market end is based on the par value amount of the discount and a 360 -&Y Year. The Coupon Equivalent
market and Yield, a the bops yield based on the purchase price. discount, and a 365• or 366 -day year. The Coupon Equivalent can be used to
compere the yield on a discount bill to the yield on a nominal coupon bond that pays semiannual Interest.
For more information regarding these statistics contact the office of Debt Management by email at debtmanagemsrs&o.treas.gov
For other Public Debt information contact (202) 504.355D
9/23/2014 10.C.
Packet Page -332 -
y rrnv /rPenrlr (,.P.- [`.P.111P.T /data- chart- centern nterest- rates/Pages/TextView.a... 8/28/201
Daily Treasury Bill Rates Data 9/23/2014 10.C.
I I.S. DEPARTMENT OF TI IF TFtE:N s( IRY
Resource Center
Daily Treasury Bill Rates Data
Get updates to this content
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Select type of interest Rate Data
Dally Treasury Bill Retes v � ,�
Salsa Time Period -_ -_-- -- -•-- - -- ��
4 WEEKS
13 WEEKS
26 WEEKS
82 WEEKS
DATE BANK
COUPON
BANK
COUPON
BANK
COUPON
BANK
COUPON
DISCOUNT
EQUIVALENT
DISCOUNT
EQUIVALENT
DISCOUNT
EQUIVALENT DISCOUNT
EQUIVALENT
01/02/14 0.01
0.01
0.07
0.07
0.09
0.D9
0.12
0.12
01/03/14 0.01
001
0.07
0.07
0.10
0.10
0.12
0.12
018)8114 0.01
0.01
0.05
0.05
0.08
0.D8
0.11
0.11
01/07/14 0.01
0.01
0.04
0.04
0.06
0.08
0.13
0.13
01/Ml4 0.00
O.OD
0.05
0.05
0.08
0.08
013
0.13
01/09/14 0.01
001
0.04
0.04
0.08
0.06
0.13
0.13
01/10/14 0.01
0.01
0.05
0.05
0,06
0.06
0.12
0.12
01/13114 0.00
0.00
0.03
003
0.06
0.06
0.11
0.11
01/14/14 0.00
0.00
0.04
0.D4
0.06
0.06
0.11
0.11
01115114 001
0.01
O.D4
004
D06
0.06
0.12
0.12
01116/14 001
001
0.04
0.04
0.07
0.07
011
0.11
01117/14 0.01
001
0.05
005
D.07
0.07
0.11
0.11
01121114 0.01
0.01
0.04
0.04
0.07
0.07
0.11
0.11
0122/14 0.00
0,00
0.04
004
0.07
O.07
0.10
0.10
0123114 0.01
0.01
0.04
004
0.05
0.05
0.10
0.10
0124114 0,04
0.04
0.04
0.04
0.06
0.05
0.10
0.10
0127114 0.04
0.04
0.05
0.05
0.07
0.07
OAD
0.10
0128114 0.05
0.05
0.05
005
0.07
0.07
0.10
0.10
0129114 0.04
004
0.04
0.04
0.07
0.07
010
0.10
01/30/14 0.04
0.04
0.02
0.02
0.06
0.06
029
0.09
01/31/14 0.03
0.03
0.02
1102
0.06
006
0.09
009
02103(14 0.04
0.D4
0.05
0.05
0.07
0.07
0.10
0.10
02IM14 0.12
0.12
006
0.05
0.07
0.07
0.12
0.12
02/05/14 0.13
0.13
0.07
0.07
0.07
0.07
0.12
0.12
02/06/14 0.07
0.07
0.07
0.07
0.08
0.06
0.13
0.13
02/07/14 010
0.10
0.06
0.08
0.09
0.09
0.12
0.12
0211 0114 0.07
0.07
0.07
007
010
0.10
0.12
0,12
02/11/14 0.05
0.05
005
0.05
0.10
0.10
0.12
0.12
02/12/14 001
0.01
005
0.05
0.09
0.09
0.12
012
02/13/14 0.01
0.01
0.03
0.03
008
0.08
012
0.12
02/14/14 0.01
0.01
0.02
D.D2
0.07
0.07
0.11
0.11
02/18/14 0.02
0,02
0.05
005
0.08
0.08
0.11
0.11
02!19114 0.04
0.04
0.06
0.D6
0.09
009
0.10
0.10
022114 002
0.02
0.05
0.05
0.06
0.06
011
0.11
Packet Page -333
-
http: / /www.treasurv.eov/
resource
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Daily 'treasury Bill Rates Data
9/23/2014 10.C.
OM1114 0.02
0.02
0.05
0.05
0.08
0.08
0.11
0.11
02124114 0.02
002
0.05
0.05
0.08
008
0.10
0.10
02!25/14 0.04
0.04
0.05
0.05
0.08
0.08
0.10
0.10
02/26114 0.04
0.04
005
0.05
0.08
0.08
0.10
010
02127/14 0.04
0.04
0.04
0,04
0.07
0.07
0.10
0.10
02/28/14 0.04
0 :04
0.05
0.05
0.08
0.08
011
0.11
03/03114 0 D
004
0.05
0.05
0.08
O.OB
0.11
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03104114 0,06
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0.12
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03!05114 0.06
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0.06
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0.13
0.13
03!06114 0.06
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03107/14 0.06
0.06
0.06
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0.13
0.13
03/10/14 0.05
0,05
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0.08
0.12
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03/11/14 006
0.06
0.05
0.05
0.08
0.08
0.13
0.13
03/12/14 005
0.05
0.05
0.05
0.08
0.08
0.12
0.12
03/13114 006
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0.05
0.05
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03114/14 0,05
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0.12
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03117/14 0.05
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0.06
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0.08
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0.12
0.12
03/18/14 0.07
007
0.05
0.05
0.07
0.07
0.12
0.12
03119/14 0.07
0.07
0.06
0.06
0.09
0'09
0.14
0.14
03/20/14 0.06
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0.06
0.06
0.09
0.09
0.13
0.13
03/21/14 0.05
0.05
0.06
0,06
0.08
0.08
0.13
0.13
03/24/14 0.05
0.05
0.06
0.05
0.08
0.08
0.13
0.13
03125!14 0.05
Dos
0.05
0.05
0.08
0.08
D.12
0.12
03/26/14 005
0.05
0.05
005
0.07
0.07
0.11
0.11
03r27114 0.02
0.02
0.04
004
0.06
0.06
011
0.11
0328/14 0.03
0.03
0.04
0.04
0106
0.06
0.12
0.12
03/31/14 0.03
0.03
0.D5
0.05
0.07
0.07
0.12
0.12
04101/14 0.02
0.02
0.04
0.D4
0.06
0.05
0.13
0.13
04!02114 0.02
0.02
0.02
0.02
0.06
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0.12
0.12
04103/14 0.03
0.03
0.02
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0.05
011
0.11
04104114 0.03
0.03
0.03
0.03
0.05
0.05
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04/07/14 0.03
0.03
0.03
0.03
0.06
0.06
0.11
0.11
04/08/14 004
0.D4
0.03
003
0.06
0.06
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0.11
04/09/14 0.03
0.03
0.04
0.04
0.05
O.D5
0.10
0.10
04110!14 0.03
0.03
004
0.04
0.06
0.06
0.09
0.09
04/11/14 0.04
0. D4
0.04
004
006
0.06
0.09
0.09
04/14/14 0.03
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0.04
0. D4
006
0.06
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0.10
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0.D4
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0.05
0.10
0.10
04/17/14 0.02
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0.03
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0.05
0.05
0.10
0.10
0427114 0.02
0.02
0.04
0.04
0.06
0.06
0.10
0.10
04122/14 0.02
D.02
0.03
0.03
0.05
0.06
0.10
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04/23/14 0.02
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04/25/14 0.01
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Daily Treasury Bill Rates Data
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05/05/14 0.01
0.01
0.03
0.03
0.05
0.05
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05/06/14 003
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05/14114 0.02
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05/15/14 0.01
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05/16114 0.01
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05/19/14 0.01
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05/21/14 0.04
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0522/14 0.03
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05/23/14 0.04
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05 /27/14 0.03
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06/04/14 0.04
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06/09/14 0.03
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06/10/14 0.04
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06/19114 0.01
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0.12
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0.01
0.03
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0.06
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0.02
0.06
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07/02/14 0.02
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0.06
0.06
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0.01
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0.06
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0.02
0.04
0.04
0.06
0.06
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0.11
07/08/14 0.02
0.02
0.03
0.03
0.06
0.06
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07/09/14 0.03
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07/10/14 0.02
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002
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0.02
0.02
0.02
0.07
0.07
0.10
0.10
07/14/14 0.02
0.02
0.03
0.03
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0.06
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07/15/14 0.02
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http: / /www.treasurv. izov/ resource - center /rlat.9- r.hnrt- ClAT1tPY /1 nfPr,-ci-- rni-.o /An not. /,r -.,+,x T: --..
Daily Treasury Bill Rates Data
07116/14 0.02
0.02
0.02
002
0.06
0.06
0.10
0.10
07117114 0.02
0.02
002
002
0.06
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0.09
0.09
07/18/14 0.03
0.03
0.02
0.02
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0.08
0721/14 0.02
0.02
0.03
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0.09
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0722/14 0.03
0.03
0.03
0.03
0.07
0.07
0.11
0.11
0723114 0,03
0.03
0.03
0.03
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07124/14 004
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07125114 0.03
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07130!14 0.03
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0.06
0.12
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07/31/14 0,01
0.01
0.03
0.03
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0.11
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0.11
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08/06114 0.03
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0.03
0.03
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0.04
0.10
0.10
08/08/14 0.03-
0.03
0.03
0.03
0.05
0.05
0.09
0.09
08111/14 0.03
0.03
004
0.04
0.05
0.05
0.09
0.09
08/12/14 0.05
0.05
0.03
0.03
0.05
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08/13/74 0.04
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0.03
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06127114 0.02
0.02
004
004
0.05
the
0.05
most recently auctioned
0.10
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0.10
for each maturity
Daily Treasury Bill Rates: These rates are the daily secondary market quotation on
Bills. Market quotations are oblamed at approximately 3:30
tranche (4 -weak, 13 -week. 26jweek, and 52-week) that Treasury currently
Reserve Bank d New York. The
issues new
Bank Discount
rate i
t
Equivalent.
PM each business day by the Federal
of the
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or the
Band ui
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value, amount used to
based the price, discount, and a 365- or 366 -day y ear. The Coupon Equivalent can
investment Yield. is the bill's yid on prrdrese
the on a discount bill to the y� on a
nominal coupon bond
that Pays semlaNW81
Interest.
compare yield
For more irAormatan regarding
these sta wWs cmtacl the Ofrr of Debt Management by ameil at debt.mana9ament@do.
treas.gov
For other Public Debt information contact (202) 504 -3550.
.. . --0 A'
9/23/2014 10.C.
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, �.,....... �...,•., ..�,.o�,,,,Y�P_�PnrP1•Irlata_�h err- centernnterest- rates/Pages /TextView.a... 8/28/2014
Alina Bec
9/23/2014 10.C.
From: Mitchell, James <James.Mitchell @53.com>
Sent: Monday, August 11, 2014 8:27 AM
To: Alina Bec
Subject: Purchasing Policy
Alina,
Hope all is well.
Can you email me a copy of the Clerk's Purchasing Policy.
thanks
Jim Mitchell
Vice President
Fifth Third Bank
(239) 225 -2004
fax (239) 225 -2022
This e -mail transmission contains information that is confidential and may be privileged.
It is intended only for the addressee(s) named above. If you receive this e -mail in error,
please do not read, copy or disseminate it in any manner. If you are not the intended
recipient, any disclosure, copying, distribution or use of the contents of this information
is prohibited. Please reply to the message immediately by informing the sender that the
message was misdirected. After replying, please erase it from your computer system. Your
assistance in correcting this error is appreciated.
1
Packet Page -337-
Alina Bec
9/23/2014 10. C.
)m: Alina Bec
sent: Monday, August 11, 2014 11:34 AM
To: 'Mitchell, James'
Subject: RE: Purchasing Policy
Attachments: Purchasing Policy.pdf
Morning,
I have attached a copy of our Purchasing Policy per your request.
Alina
From: Mitchell, James [ mailto:James.Mitchell(-553.com]
Sent: Monday, August 11, 2014 8:27 AM
To: Alina Bec
Subject: Purchasing Policy
Alina,
Hope all is well.
Can you email me a copy of the Clerk's Purchasing Policy.
thanks
Jim Mitchell
Vice President
Fifth Third Bank
(239) 225 -2004
fax (239) 225 -2022
This e -mail transmission contains information that is confidential and may be privileged.
It is intended only for the addressee(s) named above. If you receive this e-mail in error,
please do not read, copy or disseminate it in any manner. If you are not the intended
recipient, any disclosure, copying, distribution or use of the contents of this information
is prohibited. Please reply to the message immediately by informing the sender that the
message was misdirected. After replying, please erase it from your computer system. Your
assistance in correcting this error is appreciated.
i
Packet Page -338-
9/23/2014 10.C.
CLERK OF THE CIRCUIT COURT
PURCHASING POLICY
ESTABLISHMENT OF PURCHASING POLICY
It is the policy of the Clerk of the Circuit Court that the following Purchasing Policy will
be followed unless exempted on a case -by -case basis by the Clerk of the Circuit Court.
II. RESPONSIBILITIES OF PURCHASING AGENT
The Purchasing Agent shall be responsible for the following:
A. Seeking minimum expenditure: Act to procure for the Clerk of the Circuit Court
the highest quality in supplies and contractual services at least expense to the
Clerk of the Circuit Court.
B. Encouraging competition: Endeavor to obtain as full and open competition as
possible on all purchases and sales.
C. Procedures: Establish and amend, when necessary, operational procedures for
the implementation of the Purchasing Policy provided. Said procedures shall
become effective only when approved in writing by the Clerk of the Circuit
Court. Copies of the procedures shall be maintained on file in the office of the
Purchasing Agent.
D. Purchasing Analysis: Keep informed of current developments in the field of
purchasing, prices, market conditions and new products, and secure for the Clerk
of the Circuit Court the benefits of research conducted in the field of purchasing
by other governmental jurisdictions, national technical societies, trade
associations having national recognition, and by private business and
organizations.
E. Forms: Prescribe and maintain such forms as shall be found reasonably
necessary to the operation of this Policy.
F. Vendor Certification: Document that vendors doing business with the Clerk of
the Circuit Court have acknowledged their understanding and acceptance of the
terms and conditions of the Clerk of the Circuit Court's Purchasing Policy and
have agreed to abide by those terms.
G. Bulk Purchases: Exploit the possibilities of buying "in bulk" so as to take full
advantage of discount.
H. Tax Exemptions: Act so as to procure for the Clerk of the Circuit Court tax
exemptions to which it is entitled.
1. Cooperation: Cooperate with using agencies so as to secure for the Clerk of the
Circuit Court the maximum efficiency in budgeting and accounting.
J. Disqualification of Bidders: Have the responsibility to ascertain the identity of
all vendors who default their quotations or bids to the Clerk of the Circuit Court
or fail to provide commodities and services required under contract. Further, to
determine if said vendors shall be removed from purchasing consideration for a
period of three years unless this prohibition is expressly waived by the Clerk of
the Circuit Court.
K. Inquiry and Control: Have full authority to question the quality, quantity, and
kinds of items requisitioned in order that the best interests of the Clerk of the
Circuit Court are served.
L. To ensure all purchases of data processing equipment or material have been
reviewed by the MIS Department. This review by MIS is for the purpose of
assuring data processing purchases are made only after consultation with MIS.
M. - - Oversight of the Purchasing function. -- -
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Ill. QUOTATIONS (PURCHASES BETWEEN $0 - $6,500)
All purchases of commodities and contractual services of a total estimated value over
$500 and less than or equal to the formal bid Limit of six thousand, five hundred dollars
($6,500) may be made in the open market without formal public announcement and
without formal bid. All purchases not requiring formal sealed bid shall be awarded by
the Purchasing Agent to the qualified and responsive vendor submitting the lowest quote
which meets all specifications. (VpdatedSept.7, 2006)
A. Minimum Number Quotes: Open market purchases or sales in excess of $500 but
less than $1000 shall be based on at least two (2) competitive documented verbal or
written quotes. Open market purchases or sales from $1000.01 to less than or equal to
$6,500 shall be based on at least three (3) competitive quotes and shall be awarded to
the lowest qualified and responsive quote in accordance with the standards set forth in
this Policy. ('VpdatedSept. 7, 2006)
B. Solicitation of Quotes: The Department Director or Purchasing Agent may solicit
either documented oral or written quotes for open market pricing or sale, using
available bidders' and supplier lists. All oral quotes in excess of $3,500 shall be
confirmed in writing by the vendor prior to purchase. If the Director obtains quotes,
those quotes will be documented and forwarded to the Purchasing Agent.
C. Public Record: The Purchasing Agent shall keep a record of all open market quotes
submitted and such records shall be open to public inspection after award has been
made.
D. Thresholds: (VpdatedSept. 7, 2006)
Less than $500 Open Market
$500.01 to $1000.00 2 Documented Verbal Quotes or Written
$1000.01 to 3500.00 3 Documented Verbal Quotes or Written
$3500.01 to $6500.00 3 Written Quotes
$6500.00 Formal /Advertise and Have Clerk Approval
IV. FORMAL COMPETITIVE THRESHOLD (PURCHASED IN EXCESS OF $6,500)
A. It is the intent of the Clerk of the Circuit Court to establish an amount of six
thousand, five hundred dollars ($6,500) as the formal competitive threshold for
purchases. The established limit shall be applied to all methods of purchase
including but not limited to competitive bids, competitive proposals and competitive
selection and negotiation.
B. All purchases subject to formal competition shall be awarded by the Clerk of the
Circuit Court.
C. Exception for single source commodities: Purchases of commodities and services
from a single source may be exempted from formal competition upon certification by
the Purchasing Agent of both of the following conditions:
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1. The item(s) is the only one available that can properly perform the intended
function(s);
2. The recommended vendor /contractor is the only one ready, willing and able to
meet the Clerk of the Circuit Court's requirements.
All Single Source purchases in excess of the formal competitive threshold shall be
exempt from formal competition by the Clerk of the Circuit Court. Purchases less
than or equal to the formal competitive threshold may be exempted from competition
by the Purchasing Agent as permitted by law. Any waiver of competition in a
specific instance shall not serve to waive competition of future purchases of a similar
or exact nature.
V. COMPETITIVE BID PROCESS
Any purchase of commodities or services costing in excess of the formal competitive
threshold shall be accomplished by competitive sealed bid, by competitive selection and
negotiation (per Section VII) or by competitive proposals (per Section VIII). Award of
Bid Contract shall be made by the Clerk of the Circuit Court to the lowest qualified and
responsive bidder unless an exception is granted. Bid limits for requirements utilizing
federal or state funds will be those required by said agency granting the funds or the
Clerk of the Circuit Courts requirements, whichever are more stringent.
A. Notice Inviting Bids:
1. Announcement: Notice inviting bids shall be publicly advertised or publicly
posted by the Purchasing Agent or the Department in cooperation with the
Purchasing Agent at least ten (10) days proceeding the last day established for
the receipt of proposals.
2. Scope of Notice: The public notice required herein shall include a general
description of the articles to be purchased or sold, shall state where bid
instructions and specifications may be secured, and the time and place for
opening bids.
Bidder's List: The Purchasing Agent shall solicit sealed bids to
vendors /contractors by use of DemandStar by Oniva. The Purchasing Agent
shall select the commodity code fit for the solicitation to ensure proper
vendors /contractors are aware of sealed proposals. If a vendor /contract requests
a copy of the bid instructions and specifications, a written request is necessary
from the vendor /contractor and the Purchasing Agent shall furnish the request in
a timely fashion. (Updated January 1, 2005)
3. Bid Deposits: When deemed necessary by the Purchasing Agent, bid deposits
shall be prescribed in the public notices inviting bids. Said deposits shall be in
the amount equal to five percent of the bid submitted. The Purchasing Agent
shall have the authority to return the deposits of all bidders excepting that posted
by the apparent lowest, qualified and responsive bidder prior to award of bid
contract by the Clerk of the Circuit Court. A successful bidder shall forfeit any
deposit required by the Purchasing Agent upon failure on the vendor's part to
enter into a contract within ten (10) working days after written notice of award.
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4. Bid Addenda: An addendum to a specification shall be defined as an addition or
change in the already prepared specifications for which an invitation has been
mailed for formal quotations or an announcement has been posted for a formal
sealed bid.
a. Any addendum to a request for formal sealed bids shall be approved by the
Clerk of the Circuit Court of designee and the Purchasing Agent. The
addendum shall clearly point out any addition or change to the specifications.
b. The Purchasing Agent shall be responsible for insuring that all prospective
bidders who have received specifications are notified of the addendum in
writing prior to opening of bids.
B. Procedure for Bids:
1. Sealed Bids: Sealed bids shall be submitted to the Purchasing Agent and shall be
clearly identified as bids on the outside of the sealed envelope.
2. Opening: Bids shall be opened publicly at the time and place stated in the public
notices.
3. Tabulation: A tabulation of all bids received shall be made by the Purchasing
Agent and shall be available for public inspection.
C. Tie Bids: Where there are low tie bids and any one of the low qualified vendors has
a principal place of business located in Collier County, the bid shall be awarded to
the local bidder.
D. Rejection of Bids and Negotiation:
1. The Clerk of the Circuit Court shall have the authority to reject any and all bids.
2. If the lowest and most responsive bid exceeds the budgeted amount and the Clerk
of the Circuit Court does not make additional funds available, the Purchasing
Agent may negotiate changes with the low qualified bidder that will bring prices
into budgeted limits, or the item(s) may be re- publicized for bidding after making
sufficient changes within the limit of the money available.
3. if no bid is received, the Clerk of the Circuit Court may authorize the Purchasing
Agent to purchase by negotiation under conditions most favorable to the public
interest and when said purchase will result in the lowest ultimate cost of the
commodities or services obtained.
E. Waiver of Irregularities: The Clerk of the Circuit Court shall have the authority to
waive any and all irregularities in any and all formal bids.
F. Award of Bid Contract: The Clerk of the Circuit Court shall execute formal contracts
having a binding effect upon the Clerk of the Circuit Court office. Formal, bilateral
contracts shall not be required where a purchase order is sufficient. A formal
contract shall be awarded by the Clerk of the Circuit Court to the lowest qualified and
responsive bidder. In addition to the price there shall be considered the following:
1. The ability, capacity and skill of the bidder to perform the contract.
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2. The ability of the bidder to perform the contract within the time required or the
least time, if appropriate, without delay or interference.
3. The experience and efficiency of the bidder.
4. The quality and performance of previous contracts awarded to the bidder.
5. The previous and existing compliance by the bidder with laws and ordinances
relating to the contract.
6. The quality, availability and adaptability of the commodities or contractual
services to the particular use required.
7. The ability of the bidder to provide future maintenance and service (where
applicable).
8. Any other factor deemed appropriate by the Department or Purchasing Agent.
All recommendations for award for bid contract will be reviewed and approved by the
Purchasing Agent prior to the presentation to the Clerk of the Circuit Court.
Vl. PROCUREMENT OF PROFESSIONAL SERVICES
A. Because differences in price may only be a minor concern compared to qualitative
considerations, professional services may be exempted by the Purchasing Agent from
the competitive bidding process. Instead, professional services may be acquired
through one of the following methods:
1. Competitive Selection and Negotiation.
2. Competitive Proposals (pursuant to Section VIII).
B. A professional service shall be defined as assistance obtained in support of the Clerk
of the Circuit Court operations from an independent contractor in one or more of the
following professional fields:
1. Audit and Accounting Services — auditors and accountants (excepting the
selection of the annual auditor which shall be conducted as per Section 11.45,
F.S.).
2. Consultants- planning, management, technological or scientific advisors.
3. Financial Services - financial advisor and investment services.
4. Legal Services- attorneys and legal professionals.
5. Medical Services- medicine, psychiatry, dental, hospital, and other health
professionals.
C. Final selection of the professional service provider (award of contract) shall be made
by the Clerk of Court.
D. Purchases for all professional services estimated to be less than the formal
competitive threshold may be approved by the Purchasing Agent, as permitted by the
law.
E. Request for outside legal services will be referred to the Clerk of the Circuit Court for
review and comment as to whether said services are necessary and/or appropriate.
Request for outside legal services may be exempted from formal competition by the
Clerk of the Circuit Court.
VII. COMPETITIVE PROPOSALS
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A. The Competitive Proposals process is a method of contract selection that may be
utilized by the Purchasing Agent under circumstances where one or more of the
following conditions exist:
1. Where qualitative consideration are of equal or greater concern that pricing
considerations.
2. Where the conditions of the purchase do not lend themselves to the formal bid
process or the award of a firm, fixed fee contract.
3. Where the Clerk of the Circuit Court is incapable of specifically defining the
scope of work for which the commodity(s) or service(s) is required and where
the qualified offeror is asked to propose a commodity(s) or service(s) to meet
the needs of the Clerk of the Circuit Court.
B. For purchases in excess of the formal competitive threshold and where appropriate or
required by law, the Competitive Proposals process will be utilized as follows:
1. A request for Proposals (RFP) will be prepared and distributed. Notice of said
request(s) shall be publicly posted or advertised by the Purchasing Agent at least
21 calendar days preceding the last day established for the receipt of proposals.
2. Each Request for Proposals shall identify the appropriate general evaluation
process to be applied to the selection of the best proposal among the
respondents.
3. Prior to the announcement and distribution of the RFP, the Clerk of the Circuit
Court may empower a selection committee to designate and rank the top three
proposals prior to the commencement of negotiations and to negotiate a
tentative agreement, subject to award by the Clerk of the Circuit Court.
4. Proposals may be solicited and/or received in one or more steps as permitted by
law and deemed appropriated by the Purchasing Agent.
C. For purchases in excess of the formal competitive threshold, final selection of the
awardee will be made by the Clerk of the Circuit Court.
VIII. Unused
IX. PAYMENT OF INVOICES
A. It is the intent of the Clerk of the Circuit Court that all agencies under its purview
are in compliance with Section 218.70 F.S., otherwise know as the "Florida Prompt
Payment Act ". Pursuant to this, the requirements of the section shall apply to the
following transactions:
1. The purchase of commodities and services;
2. The purchase or lease of personal property;
B. It shall be the responsibility of the Collier County Accounting Department, in
consultation with the Purchasing Agent to establish, distribute and administer
procedures for the timely payment of all transactions as defined under XI. A hereof.
Such procedures shall include, but not be limited to the following:
1. Formally defining the Clerk's requirements for the content and submission of a
proper invoice, codifying the Clerk's payment requirements and formally
notifying each vendor of their availability.
2. Steps required for the receipt of all invoices and prompt return of improper
invoices.
3. Steps required for the resolution of payment disputes between the Clerk and a
vendor.
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X. PAYMENT OF DUES FOR MEMBERSHIP IN PROFESSIONAL ORGANIZATIONS
Payments may be made for dues for membership in a profession or other organization
provided that such expenditure meets the following criteria:
1. Such membership is deemed necessary to meet duties and responsibilities
required by Federal, State or local mandates or to facilitate proper professional
development.
2. The organization of membership is of non - profit nature.
3. Sufficient funds are available within the proper appropriation unit/summary code.
XI. STANDARDIZATION, COOPERATIVE PURCHASING AND GOVERNMENT
CONTRACTS
A. Where standardization is determined to be desirable by the Purchasing Agent, the
purchase of commodities may be made by negotiation with the approval of the Clerk
of the Circuit Court.
B. The Purchasing Agent shall have the authority to join with other units of government
in cooperative purchasing ventures when in the best interests of the Clerk's office. If
funds have already been budgeted, no further action will be required.
C. Purchases made under the State of Florida and Federal GSA contracts will be
governed as follows:
Above $500: Require two (2) quotes and approval by the Clerk of the Circuit Court.
$500 or less: Require the prior approval of the authorized signatory.
This threshold is consistent with quote thresholds. (`ilpdated09 107106)
XII. CONTRACT ADMINISTRATION
A. Contract Document: Every procurement of contractual serviced or commodities shall
be evidenced by a written document containing all provisions and conditions of the
procurement. Said document shall include, but not limited to:
1. A listing of the scope of services to be performed or commodities to be
purchased.
2. If appropriate a provision specifying the criteria and the final date by which must
be met such criteria for completion of the contract.
3. A provision specifying the terms of cancellation by the Clerk of the Circuit Court
and where applicable, a provision specifying the terms of renewal.
4. Where applicable, a provision establishing the appropriate types and levels of
insurance to be carried by the vendor. Said provision shall be employed in a
manner consistent with minimum insurance standards approved by the County's
Risk Management department.
5. Where applicable, pursuant to Section 287.32 F.S., a provision requiring the
contractor /vendor to inform the Clerk of the Circuit Court if he /she has been
convicted of a public entity crime subsequent to July 1, 1989.
A purchase order that embodies these provisions shall be sufficient documentation of
the procurement.
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B. Contract Manager: Every procurement of services shall be administered by the using
division.
C. Contract Approval: All formal, bilateral contracts for commodities and services shall
be authorized by the Clerk of the Circuit Court.
XIII. PERFORMANCE AND PAYMENT BONDS
A contractor or vendor shall provide a surety bond from a surety company to guarantee
full and faithful performance of a contract obligation and the payment of labor and
material expended pursuant to a contract whenever, and in such amounts, as required by
statue or otherwise as deemed necessary by the Purchasing Agent. An irrevocable letter
of credit from a financial institution operating within the State of Florida may be
sufficient in place of the performance bond if so provided for the bid contract documents.
XIV. UNAUTHORIZED PURCHASES
No employee shall intentionally order, other than by Field Purchase Order, the purchase
of any commodities or services, or make any contract within the purview of this policy
other than through the Purchasing Agent. Any purchase order or contract made contrary
to the provision hereof shall not be approved and the Clerk of the Circuit Court shall not
be bound thereby. All purchases made within the provisions of this Policy shall be made
with a Field or Regular Purchase Order, whichever is appropriate.
XV. PROHIBITION AGAINST SUBDIVISION
No contract or purchase shall be subdivided to avoid the requirements of this policy.
XVI. PROTEST OF BID OR PROPOSAL AWARD
The purpose of this section is to accommodate legitimate protests concerning formal
competitive invitations and recommended contract awards above the competitive bid or
proposal thresholds prior to award of contract by the Clerk of the Circuit Court.
A. Any actual or prospective bidder or respondent to a Request for Proposals, who
alleges to be aggrieved in connection with the solicitation or award of a contract,
(hereafter referred to as "the protesting party ") may protest to the Purchasing Agent,
who shall serve as the sole recipient of any and all notices of intent to protest and all
formal protests.
B. All formal protests with respect to an Invitation for bids or a Request for Proposals
shall be submitted to the Purchasing Agent in writing prior to the opening of bids or
the closing time for acceptance of proposals. The Purchasing Agent, in consultation
with the contract manager, shall have the authority to address all such protest received
under subsection B. and to determine whether postponement of the bid opening or
proposal closing time is appropriate.
C. Any actual or prospective bidder or respondent to a Request for Proposals who desires
to formally protest a recommended contract award shall submit a notice of intent to
protest to the Purchasing Agent within two (2) calendar days, excluding weekend and
County holidays, from the date of the initial posting of the recommended award.
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XVIII. EMERGENCY PURCHASES
A. By Clerk of the Circuit Court: In case of an emergency which requires immediate
purchase of commodities or services in excess of the formal competitive
threshold, the Clerk of the Circuit Court shall be empowered to authorize the
Purchasing Agent to secure by open market procedure as herein set forth, any
commodities of services. The Clerk of the Circuit Court shall have the authority
to act in the case of any emergency including the issuance of emergency change
orders /supplemental agreements.
XIX. INSPECTION AND TESTING
The Purchasing Agent shall inspect, or supervise the inspection of, or cause to be
inspected, all deliveries of supplies or services to determine their conformance with the
specification set forth in an order or contract.
A. Inspection by using Department: The Purchasing Agent shall have the authority
to authorize using departments having the staff and facilities for adequate
inspection to inspect all deliveries made to such using agencies under rules and
regulation which the Purchasing Agent shall prescribe.
B. Testing: The Purchasing Agent shall have the authority to require chemical and
physical tests of samples submitted with bids and samples of deliveries which are
necessary to determine their quality and conformance with specifications. In the
performance of such tests, the Purchasing Agent shall have the authority to same
use of laboratory facilities of any agency of the County or of any outside
laboratory.
XX. SURPLUS SUPPLIES AND TANGIBLE PERSONAL PROPERTY
All departments shall submit to the Director, at such times and in such form as shall be
prescribed, reports showing stocks of all tangible personal property which are no longer
used or which have become obsolete, worn out or scrapped.
A. Transfer: The Purchasing Agent shall have the authority to transfer surplus stock
to other using departments or to the County Purchasing Department if no longer
usable.
XXI. CENTRAL STORES
The Purchasing Agent shall control and supervise storerooms and shall administer the
same.
XXII. COPIER PROGRAM
All common photocopying functions will be under the direction of the Purchasing Agent.
The Purchasing Agent carry out the responsibilities for the purchasing equipment the
supplies, regulations, service and maintenance, maintaining records and where necessary
with furnishing the Bookkeeping Department with necessary data to equitably charge
using departments for copying services.
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XXIII. PRICE AGREEMENT CONTRACT PROCEDURE
Each Division Director shall have the authority to submit requisitions to the Purchasing
Agent for supplies available under the terms of a "fixed price agreement" entered into in
accordance with the terms of this Policy. This procedure is for cases where a limited
number of vendors can perform a specific requirement and the vendor need to be utilized
on a regular basis.
XXIV. SEVERABILITY
If any one or more of the provisions of this Policy should be held contrary to any
provision of law or contrary to express law, though not expressly prohibited, or against
public policy, or shall for any reason whatsoever be held invalid, then such provision(s)
shall be null and void and shall be deemed severable from the remaining provisions of
this policy and in no way shall affect the validity of all other provisions of this Policy
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Alina Bec
From: Alina Bec
Sent: Wednesday, August 13, 201412:12 PM
Subject: RFP 2014 -001 Banking Services Notification Letter
Attachments: Notice Letter regarding Rank!ng.docx.pdf
Good afternoon,
Please read the attached notification regarding the Ranking of each Bank.
Thank you,
-Adna Bec, Purchasing Specialist
Collier County Clerk of the Circuit Court
Administration Dept
3315 E Tamiami Trl Ste 102
Naples FL 34112
Phone: (239)252 -8472
Fa:x (239)252 -2755
1
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D. All formal protests with respect to a recommended contract award shall be submitted
in writing to the Purchasing Agent for the response. Said protests shall be submitted
within five (5) calendar days, excluding weekend and County holidays, from the date
that the notice of intent to protest is received by the Purchasing Agent.
The formal protest shall contain, but not be limited to the following information:
I . The bid number and title.
2. The name and address of the protesting party.
3. Statement of disputed issues of material fact. If there are no disputed
material facts, the written letter must so indicate.
4. A concise statement of the ultimate facts alleged and of any relevant
rules, regulation, statues, and constitutional provisions entitling the
protesting party to relief.
5. A demand for the relief to which the protesting party deems himself
entitled.
6. Such other information as the protesting party deems to be material to the
issue.
E. In the event of a timely protest of contract award consistent with the requirements of
this section, the Purchasing Agent shall no proceed further with the award of the
contract until all appropriate administrative remedies as delineated under Section XIV
have been exhausted or until the Clerk of the Circuit Court make a determination on
the record that the award of a contract without delay is in the best interests of the
Clerk's office.
F. The Clerk of the Circuit Court shall review the merits of each timely protest and, in
consultation with the Purchasing Agent issue a decision stating the reasons for the
decision. Said decision shall be in writing and mailed or otherwise furnished to the
protesting party. The decision of the Clerk of the Circuit Court shall be final and
conclusive.
G. In the event of a subsequent objection pursuant to subsection F, the Clerk of the
Circuit Court shall have the discretion to appoint an independent hearing officer to
review the facts relevant to the protest. The appointed officer will have a maximum
of 60 days to schedule and conduct a hearing into the matter and issue a finding of
fact and an opinion in writing to the Clerk of the Circuit Court. Prior to
commencement of the hearing, the protesting party shall be required to post a cash
surety in a amount equal to one (1) percent of the Purchasing Agent's estimate of the
contract amount or one - thousand dollars ($1,000), whichever is less. Should the
Hearing Officer find in favor of the Clerk of the Circuit Court the protesting party
shall forfeit the surety as partial payment for undo delay. Otherwise, the surety will
be returned to the protesting party.
H. Failure to file a formal protest within the time and manner prescribed by Section XVI
shall constitute a waiver of the right to protest by any protesting party as defined by
subsection A of this section.
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XVII. CONTRACT CLAIMS
The purpose of this section is to establish procedures for the resolution of claims against
the Clerk of Courts relating to a contract awarded by the Clerk of the Circuit Court.
A. Any party (herein referred to as the "contractor ") that has entered into an
agreement with the Clerk of the Circuit Court for the provision of commodities
and/or services and alleges to be aggrieved in the performance of said agreement
may file a contract claim with the Purchasing Agent.
B. All claims by a contractor against the Clerk of the Circuit Court relating to a
contract shall be submitted in writing to the Purchasing Agent for a decision.
Claims include (but are not limited to) disputes arising under a contract and those
based upon breach of contract, mistake, misrepresentation, or other cause for
contract modification or rescission. The claim shall contain, but not be limited to
the following information:
1. The contract number and title.
2. The name and address of the contractor.
3. Statement of disputed issues of material fact. If there are no disputed
material facts, the written letter must so indicate.
4. A concise statement of the ultimate facts alleged and of any relevant
contractual provisions, rules, regulations, statues, and constitutional
provisions, rules, regulations, statues, and constitutional provisions entitling
the contractor to relief.
5. A demand for the relief to which the contractor deems himself entitled. _
6. Such other information as the contractor deems to be material to the issue.
C. The decision of the Clerk of the Circuit Court shall be issued in writing and shall
be mailed or other wise furnished to the contractor. The decision shall state the
reason(s) for the decision reached and specify the contractor's rights of appeal .,
under subsection C of this section.
D. If the Clerk of the Circuit Court does not issue a written decision regarding any
contract dispute within thirty (30) days after written request for a decision, or
within such longer period as may be agreed upon between the contractor and the
contract manager, the contractor may proceed as if an adverse decision had been
received.
E. The Clerk of the Circuit Courts' decision shall be final and conclusive unless,
within five (5) calendar days from the date of the contractor's receipt of the
decision, the contractor delivers a written appeal to the Clerk of the Circuit
Court.
G. In the event of a subsequent appeal pursuant to Subsection E, the Clerk of the
Circuit Court shall have the discretion to appoint an independent hearing officer
to review the facts relevant to the claim. The appointed officer will have a
maximum of 60 days to schedule and conduct a hearing into the matter and issue
a finding of fat and an opinion in writing to the Clerk of the Circuit Court.
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Delivered via E -mail
Request for Proposal 2014 -001 Banking Services
August 13, 2014
Dear Proposers:
On August Sth, 2014, an Evaluation Committee final meeting was held to review the Bank Proposals. I
have attached a copy of the Committee Scores, the Consolidated Scores from Evaluation Criteria and the
Rankings. This recommendation has been passed onto the Clerk for review. This letter is just a
notification and not an Intent to Award. An Intent to Award will follow upon the Clerk's final decision.
Sincerely,
Alina Bec
Purchasing Specialist
Packet Page -352-
EVALUATION COMMITTE SCORES FOR EACH BANK
Collier County Clerk of the Circuit Court
RFP 2014 -001 Banking Services
BANK NAME
KELLY JONES
ANTHONY BERMUDEZ
WAYNE FYFFE
EDITH MANUEL
TOTAL
FLORIDA FIRST INTEGRITY BANK
85
75
85
95
340
FIFTH THIRD BANK
79
81
83
94
337
SLINTRUST BANK
61
71
57
89
278
WELLS FARGO BANK
69
74
83
93
319
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CONSOLIDATED SCORES FROM EVALUATION CRITERIA
Collier County Clerk of the Circuit Court
RFP 2014 -001 Banking Services
EVALUATION CRITERIA
FLORIDA FIRST INTEGRITY BANK
FIFTH THIRD BANK
SUNTRUST BANK
WELLS FARGO BANK
RESPONSIVENESS TO REQUEST FOR PROPOSAL
52
SO
42
43
QUALIFICATIONS AND EXPERIENCE
126
146
134
144
UNDERSTANDING COUNTY NEEDS
68
73
66
68
INVESTMENT OPTIONS
34
34
20
29
COST OF BANKING SERVICES
60
34
16
35
TOTAL POINTS
340
337
278
319
EVALUATION CRITERIA
POINTS
RESPONSIVENESS TO REQUEST FOR PROPOSAL
0 -15
QUALIFICATIONS AND EXPERIENCE
0 -40
UNDERSTANDING COUNTY NEEDS
0 -20
INVESTMENT OPTIONS
0 -10
COST OF BANKING SERVICES
0 -15
O
N
W
N
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EVALUATION COMMITTE BANK RANKINGS
Collier County Clerk of the Circuit Court
RFP 2014 -001 Banking Services
BANK NAME
KELLY JONES
ANTHONY BERMUDEZ
WAYNE FYFFE
EDITH MANUEL
TOTAL
FLORIDA FIRST INTEGRITY BANK
1
2
1
1
5
FIFTH THIRD BANK
2
1
3
2
8
SUNTRUST BANK
4
4
4
4
16
WELLS FARGO BANK
3
3
2
3
11
-0
CU *RANKING IS BASED FROM 1 -4
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9/23/2014 10.C.
Alina Bec
)m: Mitchell, James <James.Mitchell @53.com>
Sent: Wednesday, August 13, 2014 2:38 PM
To: Alina Bec
Subject: RE: RFP 2014 -001 Banking Services Notification Letter
Alina,
I appreciate you sending the Committee Scores, the Consolidated Scores and the Rankings. However, we would like to
get a copy of the individual committee members score sheets and related notes along with any analysis that was
performed by Derek. In addition, can you clarify the timeline in the event a respondent intends to protest.
Thanks in advance for providing this information.
Jim Mitchell
Vice President
Fifth Third Bank
(239) 225 -2004
fax (239) 225 -2022
From: Alina Bec [mailto:Alina.Bec @ collierclerk.com]
Cent: Wednesday, August 13, 2014 12:12 PM
bject: RFP 2014 -001 Banking Services Notification Letter
Good afternoon,
Please read the attached notification regarding the Ranking of each Bank.
Thank you,
-A(tna Dec, Purchasing Specialist
Collier County Clerk of the Circuit Court
Administration Dept
3315 E Tamiami TO Ste 102
Naples FL 34112
Phone: (239)252 -8472
Fa:x (239)252 -2755
1
Packet Page -356-
Alina Bec
From: Alina Bec
Sent: Thursday, August 21, 2014 9:18 AM
Subject: RFP 2014 -001 Banking Services Intent to Award
Attachments: RFP 2014 Banking Services Intent to Award.pdf
Good afternoon,
Please read the attached regarding the Intent to Award.
If you have additional questions please feel free to contact me.
Thank you
-Mina Dec, Purchasing Specialist
Collier County Clerk of the Circuit Court
Administration Dept
3315 E Tamiami Trl Ste 102
Naples Fl 34112
Phone: (239)252 -8472
Fa:x (239)252 -2755
1
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9/23/2014 10.C.
County of Collier
CLERK OF SHE dRCIJIT COURT
Dwight E. Brock COLLIER COUNTY COURTI,OUSE
Clerk of Courts 3315 TAMIAMI TRAIL I,AST, SISITE #201
P.O. BOX 41`53044
NAPLES, FLORIDA``34 1 1 2 -5324
r✓
August 21, 2014
Re: Intent to Award RFP 2014 -001 Banking Services
To: All Proposers
Florida First Integrity Bank FKA First National Bank of the Gulf Coast
Fifth Third Bank
SunTrust Bank
Wells Fargo Bank
9/23/2014 10.C.
Clerk of Courts
Accountant
Auditor
Custodian of County Funds
Thank you for participating in the bidding process for Banking Services (Request for Proposal 2014 -001) for
the Clerk of the Circuit Court of Collier County. Please allow this letter to serve as Notice of Intent to Award
and begin negotiations with Florida First Integrity Bank FKA First National Bank of the Gulf Coast. This
Notice of Intent to Award is contingent upon execution of an Agreement.
All materials relative to the process are located on our website at:
httg:// www .collierelerk.com /clerksoffiice /functions /purchasing/public- notices - and - invitations -to- bid/rfp -2014-
001 -banki ng-sery ices/.
Even though your organization was not selected as the top bidder, again on behalf of the Clerk of Courts, I
thank you for your participation in our process.
Contact me if you have any questions.
Respectfully,
Alina Bec
Purchasing Specialist
Collier County Clerk of Courts
239 - 252 -8472
Website- www.collierclerk.com Email- coilierclerk@clerkcollier.com
Packet Page -358-
9/23/2014 10.C.
Alina Bec
From: Mitchell, James <James.Mitchell @53.com>
Sent: Friday, August 22, 2014 7:38 AM
To: Alina Bec
Subject: RE: RFP 2014 -001 Banking Services Intent to Award
Alina,
Thanks for the notice of intent to award. Can you please provide the documents that we had previously requested
including the individual score sheets and notes along with any and all analysis performed by Derek.
Thanks
Jim Mitchell
From: Alina Bec [ mailto :Alina.BecOcollierclerk.com]
Sent: Thursday, August 21, 2014 9:18 AM
Subject: RFP 2014 -001 Banking Services Intent to Award
Good afternoon,
Please read the attached regarding the Intent to Award.
If you have additional questions please feel free to contact me.
Thank you
Alina Bec, Purchasing Specialist
Collier County Clerk of the Circuit Court
Administration Dept
3315 E Tamiami TO Ste 102
Naples FL 34112
Phone: (239)252 -8472
Fa:x (239)252 -2755
1
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9/23/2014 10.C.
Alina Bec
'm: Alina Bec
-ent: Friday, August 22, 2014 8:17 AM
To: 'Mitchell, James'
Subject: RE: RFP 2014 -001 Banking Services Intent to Award
Morning,
I have provided a link on the attached letter that will take you to all the information requested.
From: Mitchell, James fmailto:James.Mitchelle53 com]
Sent: Friday, August 22, 2014 7:38 AM
To: Alina Bec
Subject: RE: RFP 2014 -001 Banking Services Intent to Award
Alina,
Thanks for the notice of intent to award. Can you please provide the documents that we had previously requested
including the individual score sheets and notes along with any and all analysis performed by Derek.
Thanks
Jim Mitchell
From: Alina Bec [mailto:Alina.BecC&collierclerk com]
Sent: Thursday, August 21, 2014 9:18 AM
"- 4ject: RFP 2014 -001 Banking Services Intent to Award
Good afternoon,
Please read the attached regarding the Intent to Award.
If you have additional questions please feel free to contact me.
Thank you
Mina Dec, Purchasing Specialist
Collier County Clerk of the Circuit Court
Administration Dept
3315 E Tamiami TO Ste 102
Naples FL 34112
Phone: (239)252 -8472
Fa:x (239)252 -2755
1
Packet Page -360-
A, � -
SCORE SHEET
Collier County Clerk of the Circuit Court
RFP 2014 -001 Banking Services
Proposer. _ ors t:jw
jzL
Evaluation Criteria
Points
Independent
Review
Review with
Committee
Responslveness to Request for Proposal
0-15
Qualifications and Experience
0-40
Understanding County Needs
0-20
0.10
Investment Options
Cost of Banking Services
0-15
TOTAI. SCORE
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9/23/2014 10.C.
M
SCORE SHEET
Collier County Clerk of the Circuit Court
RFP 2014.001 Banking Services
Proposer: Le-
41)
Evaluation Criteria
Points
Independent
Review
Review with
Committee
s Responsiveness to Request for Proposal
0-15
Qualifications and Experience
0.40
J
,L Understanding County Needs
0-20
JA
f
X4 a
Investment Options
0-10
11)
/0
' Cost of Banking Services
0-15
TOTRLSCORE
F
fgnature of Evaivat
Packet Page -362-
1 �
Date
N
9/23/2014 10.C.
SCORE SHEET
Collier County Clerk of the Circuit Court
RFP 2014 -001 Banking Services
Proposer:.
Evaluation Criteria
Points
independent
Review
Review with
Committee
Responsiveness to Request for Proposal
0-15
/
f
Qualifications and Experience
0-40
?
Understanding County Needs
0-20
Investment Options
0-10
Cost of Banking Services
0-15
15-0
TOTALSCORE
Signature owaruator
Packet Page -363-
Date
9/23/2014 10.C.
0
Proposer: 1--i
Evaluation Criteria
Points
Responsiveness to Request for Proposal
0 -15
Qualifications and Experience
0-40
Understanding County Needs
0-20
Investment Options
0 -10
Cost of Banking Services
0 -15
Signature of Evaluator
] Wlo,x 6�(Au &e
Packet Page -364-
K� rT•
independent Review with
Review Committee
TOTALSCORE
`t3 - ,Z.
Date
EM
lua
SCORE SHEET
Collier County Clerk of the Circuit Court
RFP 2014 -001 Banking Services
Proposer: i
j Evaluation Criteria
Points
Independent
Review
Review with
Committee
Responsiveness to Request for Proposal
0-15
,y
Quallfications and Experience
0-40
3
Understanding County Needs
0-20
(�
Investment Options
0-10
f 0
!v
Cost of Banking Services
0.15
D
TOTAL. SCORE
Lj
SI natur Evaluator
Packet Page -365-
7?
i & �,-
Date
9/23/2014 10.C.
f
9/23/2014 10.C.
SCORE SHEET
Collier County Clerk of the Circuit Court
RFP 2014.001 Banking Services
... I, rlr�
Evaluation Criteria
Points
Independent
Review
Review with
Committee
Responsiveness to Request for Proposal
0.15
f
v
Qualifications and Experience
0-40
Elo
7/
rD i
Y i
f Understanding County Needs
0-20
^
Investment Options
0-10
Cost of Banking Services
0-15
_ TOTALSCORE
9!(
Signature of Evaluator
?Y
Packet Page -366-
Date
4 /•
Collier County Clerk of the -Circuit Court
RFP 2014 -001 Banking Services
L
Proposer:
,Z�
Signature of Evaluator
A'U.Nze, gct,i uciC 5
TOTALSCORE
9/23/2014 10.C.
Evaluation Criteria
Points
Independent Review with
Review Committee
Responsiveness to Request for Proposal
0-15
i
Qualifications and Experience
0.40
C�
I
Understanding County Needs
0.20
2�
Investment Options
0-10
S
Cost of Banking Services
0-15
,Z�
Signature of Evaluator
A'U.Nze, gct,i uciC 5
TOTALSCORE
9/23/2014 10.C.
9/23/2014 10.C.
0
SCORE SHEET
Collier County Clerk of the Circuit Court
RFP 2014 -001 Banking Services
Proposer: F jAll "011 0�b,
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EVALUATION COMMUTE SCORES FOR EACH BANK
Collier County perk of the Circuit Court
RFP 2014 -OM Ranking Services
BANK NAME
KELLY JONES
ANTHONY BERMUDEZ
WAYNE FYFFE
EDITH MANUEL
TOTAL
FLORIDA FIRST INTEGRRY BANK
85
75
8S
95
340
FIFTH THIRD BANK
79
81
83
94
337
SUNTRUST BANK
61
71
57
89
278
WELLS FARGO BANK
69
74
83
93
319
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CONSOLIDATED SCORES FROM EVALUATION CRITERIA
Collier County Clerk of the Circuit Court
RFP 2014001 Banking Services
EVALUATION CRITERIA
FLORIDA FIRST INTEGRITY BANK
FIFTH THIRD BANK
SUNTRUST BANK
WELLS
RESPONSIVENESS TO REQUEST FOR PROPOSAL
52
SO
42
!43 q8ANK
QUALIFICATIONS AND EXPERIENCE
126
146
3.34
144
UNDERSTANDING COUNTY NEEDS
68
73
66
68
INVESTMENT OPTIONS
34
34
20
Z9
COST OF BANKING SERVICES
60
34
16
3S
TOTAL POINTS
340
337
278
33 9
EVALUATION CRITERIA
POINTS
RESPONSIVENESS TO REQUEST FOR PROPOSAL
0-15
QUALIFICATIONS AND EXPERIENCE
0-40
UNDERSTANDING COUNTY NEEDS
0-20
INVESTMENT OPTIONS
0-10
COST OF BANKING SERVICES
0-15
(0
N
W
N
O
O
I
EVALUATION COMMITTE BANK RANKINGS
Collier County Clerk of the Circuit Court
RFP 2014 -001 Banking Services
BANK NAME
KELLYJONES
ANTHONY BERMUDA
WAYNE FYFFE
EDITH MANUEL
TOTAL
FLORIDA FIRST INTEGRITY BANK
1
2
1
1
S
FIFTH THIRD BANK
2
1
3
2
8
SUNTRU$T BANK
4
4
4
4
16
WELLS FARGO BANK
3
3
2
3
1i
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9/23/2014 10.C.
ORDINANCE NO. 2014- 12
AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, AMENDING SECTION ONE OF
ORDINANCE NO. 75 -16, AS AMENDED, "MEETINGS OF THE BOARD
OF COUNTY COMMISSIONERS," IN ORDER TO MODIFY
PROVISIONS RELATING TO THE PRESENTATION OF MATTERS
PLACED ON THE OFFICIAL AGENDA; PROVIDING FOR CONFLICT
AND SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE
OF LAWS AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, on April 22, 1975, the Board of County Commissioners (Board) adopted
Ordinance No. 75 -16 which established the time, place and conduct of its meetings; and
WHEREAS, subsequent amendments to Ordinance No. 75 -16 reflect the evolving
practices and procedures relating to the meetings of the Board of County Commissioners; and
WHEREAS, through its adoption of Ordinance No. 2011 -17, the Board established
minimum requirements relating to the placement of back -up material to items on the official
agenda following the publication of the agenda; and
WHEREAS, the Board desires to further amend Ordinance No. 75 -16 so as to allow a
Commissioner or the County Manager to offer documents, information, and materials related to
an agenda item following publication of the agenda.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
SECTION ONE: AMENDMENT TO SECTION ONE OF ORDINANCE NO. 75 -16, AS
AMENDED.
Section One is hereby amended as follows:
1. Meetings of the Board of County Commissioners:
(c) Agenda. There shall be an official agenda for each meeting of the Board, which
shall determine the order of business conducted at the meeting.
Words Underlined are added; Words StFaek Through are deleted.
Page 1 of 3
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9/23/2014 10.C.
(1) The Board shall not take action upon any matter, proposal, report or item of
business not listed upon the official agenda, unless a majority of the Board
present consents.
(2) The County Manager shall prepare each agenda in appropriate form approved
by the Board. Matters may be placed on the agenda by the County Manager,
any County Commissioner, the Clerk, the County Attorney, and the
constitutional officers. The agenda shall be prepared and distributed not later
than four days preceding the regular meeting.
(3) Prior to the publishing of the agenda, matters placed on the agenda should
include as much supporting documents, information, and materials as is
needed to aid the Board in its preparation and deliberation of the agenda item.
Documents, information and materials will not be accepted by the Board
following publication of the agenda unless offered by a Commissioner or the
County Manager. Should additional documents, information and materials be
presented to the Board following publication, the Board may, by a majority
vote of those present, elect to either continue the agenda item to a future
Board meeting, or waive this requirement and hear the matter if it determines
that the agenda item is of significant public importance and should not be
postponed.
(4) All requests for a continuance of an agenda item, including matters advertised
for a public hearing, require Board of County Commission approval. No
person shall be entitled to rely for any reason upon any assurances that an
agenda item or public hearing will be continued. A continuance shall only be
granted by an affirmative vote of the majority of the Board Members present.
SECTION TWO: CONFLICT AND SEVERABILITY.
In the event this Ordinance conflicts with any other ordinance of Collier County or other
applicable law, the more restrictive shall apply. If any phrase or portion of the Ordinance is held
invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a
Words Underlined are added; Words Stmek Through are deleted.
Page 2 of 3
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9/23/2014 10.C.
separate, distinct and independent provision and such holding shall not affect the validity of the
remaining portion.
SECTION THREE: INCLUSION IN THE CODE OF LAWS AND ORDINANCES.
The provisions of this Ordinance shall become and be made a part of the Code of Laws and
Ordinances of Collier County, Florida. The sections of the Ordinances may be renumbered or
relettered to accomplish such, and the word "ordinance" may be changed to "section," "article,"
or any other appropriate word.
SECTION FOUR: EFFECTIVE DATE.
This Ordinance shall be effective upon filing with the Department of State.
PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier
County, Florida, this' '•,A-`nday of avc -'t , 2014.
ATTEST:
DWIGHT E: $ROCK;•CL'EPK
By
Attest as to NirrrlalfS , Deputy" C— T
signatlse ly.s r
c
Appr*eAs; 40.f6rtrf1nd legality:
Jeffrey A.Klatzkow
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
JK-
TOM HENNING, CrIRMAN
This ordinance filed with the
Secretary of State's Office the
- �L''day of
and acknowledgement of that
film received this .: day
Of , 4k-
By D R1' ci rY r
Words Underlined are added, Words £del - Through are deleted.
Page 3 of 3
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