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Agenda 09/09/2014 Item #16E 4 9/9/2014 16.E.4. EXECUTIVE SUMMARY Recommendation to authorize the County Manager and staff to use the Federal GSA schedules (i.e., Schedule 70 and 1122 Program), the State of Florida Contracts, Agreements and Price Lists, competitively solicited contracts by US Communities, Western States Contracting Alliance, National Intergovernmental Purchasing Alliance (NIPA), National Joint Powers Alliance (NJPA) public purchasing consortiums, competitive solicitations from State of Florida cities, counties, and other public municipalities (i.e., Sheriffs Association; Transit Consortium Bus Procurement Contract) for the efficient purchase of goods and services for the delivery of public services and for which funds were approved in operating budgets; and authorize the County Manager or the Purchasing Director to sign user agreements or contracts associated with these purchases. OBJECTIVE: To obtain an efficient and effective approval process for utilizing pre-established competitive contracts for the purchase of goods and services that are included in operating department budgets. CONSIDERATIONS: Per Section 18 of Ordinance No. 2013.69, the Collier County Purchasing Ord i n a n c e (Standardization, Cooperative Purchasing Organizations and Governmental Contracts), and in an effort to secure the effective and efficient procurement of goods and services, Purchasing staff recommends the use of contracts, agreements and price lists that have been competitively solicited through the consortiums or public agencies as described in the above caption. The Federal Government has passed the "E-gov Bill" allowing state and local governments to make purchases using the GSA Schedule 70 for Information Technology needs. The Federal GSA contracts offer public agencies products and services for the lowest guaranteed prices at the terms and conditions established by the government. The State of Florida, Department of Management Services, Division of State Purchasing administers statewide contracts and agreements for use by Florida State agencies, local governments, educational institutions, and other entities as defined in 60A-1.005, Florida Administrative Code. Statewide contracts and agreements enable eligible users to pool their buying power to lower total costs and reduce administrative burden while complying with Chapter 287 Florida Statutes governing the purchase of products and services. Statewide contracts and agreements include state term contracts (STC), alternate contract sources (ACS), state purchasing agreements (SPA), RESPECT agreements, PRIDE agreements and Insurance Coverage Program agreements. Florida Statute Section 163.01, known as the Florida Interlocal Cooperation Act of 1969, permits local governmental units to make the most efficient use of their powers by enabling them to cooperate with other public agencies on a basis of mutual advantage and thereby provide services and facilities in a manner and pursuant to forms of governmental organization that will accord best with geographic, economic, population, and other factors influencing the needs and development of local communities. That is, a Florida public agency may exercise jointly with any other public agency of the State, of any other state, or of the United States Government any power, privilege, or authority that such agencies share in common and might exercise separately. Purchasing cooperatives such as: US Communities, Western States Contracting Alliance, National Packet Page-2176- 9/9/2014 16.E.4. Intergovernmental Purchasing Alliance (NIPA), and National Joint Powers Alliance (NJPA), have a number of advantages, including, but not limited to: • Aggregated buying power of public agencies; • Solicitations are in fact competitive in the market with pricing offered being the guaranteed lowest for the commodity or service; • More favorable terms to the County with respect to freight, shipping, service and warranties, etc; Streamlined processes for both Purchasing and operating staff; • Generally, more timely buying event; and • More streamlined processes for vendor community. The solicitation process for these contracts generally entails: • A public agency recommends a product, service or solution; • A well recognized and full service government agency serves as the Lead Public Agency. The Lead Public Agency prepares and issues a competitive solicitation on behalf of the thousands of public agencies • The solicitation is advertised nationally. • The solicitation includes language allowing all states, local governments, school districts, and higher education institutions, other government agencies and nonprofit organizations to use or"piggyback" on the contract. • The Lead Public Agency and public procurement professionals evaluate submitted proposals and make recommendation for award; • The Lead Public Agency monitors and evaluates supplier performance with feedback from the states, local governments, school districts, and higher education institutions, other government agencies and nonprofit organizations. While there are broad contracts in place, there is a clause whereby the vendor is obligated to follow the agencies' standard purchase order terms and conditions—that is, the vendor would be required to follow Collier County's purchase order terms and conditions. These agreements leverage the purchasing power of the Federal government and the State of Florida, including its subagencies, municipalities, and counties to provide best value pricing. A<list of purchases made in fiscal year 2014 (10/1/13—7/31/14) is attached. Purchasing staff recommends the use of these agreements for local funded purchases (and limited and approved grant related purchases), and is requesting Board approval to utilize the aforementioned purchasing agreements for fiscal year 2015 with no further action by the Board as long as operating departments have budgeted for the goods and services obtained from these agreements and authorize the County Manager or Purchasing Director to sign user agreements or contracts associated with these purchases. FISCAL IMPACT: Operating departments have accounted for expenses in their fiscal year 2015 budgets for the procurement of goods and services for delivering public services using these agreements. GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this Executive Summary. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney. The current Purchasing Ordinance provides that in authorizing purchases under these types of agreements, the Purchasing Director must determine that the terms and conditions of the purchase are budgeted and the use of a cooperative purchase agreement is in the best interests of the County. Based on my Packet Page-2177- 9/9/2014 16.E.4. conversations with the Purchasing Director, the Purchasing Director shall review these Government .-. Contracts seeking the most favorable terms for each intended purchase. With that understanding, this item is approved as to form and legality, and requires majority support for approval.—SRT RECOMMENDATION: That the Board of County Commissioners authorizes the County Manager and staff to use the Federal GSA schedules (i.e. Schedule 70 and 1122 Program), the State of Florida Contracts, Agreements and Price Lists, competitively solicited contracts by US Communities, Western States Contracting Alliance, National Intergovernmental Purchasing Alliance (NIPA), National Joint Powers Alliance (NJPA) public purchasing consortiums, competitive solicitations from State of Florida cities, counties, and other public municipalities (i.e. Sheriff's Association; Transit Consortium Bus Procurement Contract) for the efficient purchase of goods and services for the delivery of public services and for which funds were approved in operating budgets; and authorizes the County Manager or the Purchasing Director to sign user agreements or contracts associated with these purchases consistent with the requirements of the Purchasing Ordinance. PREPARED BY: Joanne Markiewicz, Director, Procurement Services Attachments: • 2014 (October 1, 2013–July 31, 3014) Cooperative Purchases • GSA IT Schedules (excerpt) • State of Florida State Contracts, Agreements and Price Lists (excerpt) • US Communities (excerpt) • Western State Cooperative Purchasing Organization (excerpt) • National Intergovernmental Purchasing Alliance (excerpt) • National Joint Powers Alliance (excerpt) Packet Page-2178- 9/9/2014 16.E.4. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.E.16.E.4. Item Summary: Recommendation to authorize the County Manager and staff to use the Federal GSA schedules (i.e., Schedule 70 and 1122 Program),the State of Florida Contracts, Agreements and Price Lists, competitively solicited contracts by US Communities, Western States Contracting Alliance, National Intergovernmental Purchasing Alliance (NIPA), National Joint Powers Alliance (NJPA) public purchasing consortiums, competitive solicitations from State of Florida cities, counties, and other public municipalities (i.e., Sheriff's Association;Transit Consortium Bus Procurement Contract)for the efficient purchase of goods and services for the delivery of public services and for which funds were approved in operating budgets; and authorize the County Manager to sign user agreements or contracts associated with these purchases. Meeting Date: 9/9/2014 Prepared By Name:"MarkiewiczJoanne Title: Director-Purchasing/General Services, Purchasing&General Services 8/4/2014 12:53:39 PM Submitted by Title: Director-Purchasing/General Services, Purchasing&General Services Name: MarkiewiczJoanne 8/4/2014 12:53:40 PM Approved By Name:JohnsonScott Title: Manager-Procurement,Purchasing&General Services Date: 8/4/2014 2:25:09 PM Name: MarkiewiczJoanne Title: Director-Purchasing/General Services,Purchasing&General Services Date: 8/4/2014 4:16:15 PM Packet Page-2179- 9/9/2014 16.E.4. Name:PayneTracey Title: Manager-Procurement, Purchasing&General Services Date: 8/5/2014 10:35:28 AM Name: pochopinpat Title:Administrative Assistant,Administrative Services Division Date: 8/5/2014 11:58:34 AM Name: TeachScott Title: Deputy County Attorney, County Attorney Date: 8/6/2014 11:32:52 AM Name: PriceLen Title: Administrator-Administrative Services,Administrative Services Division Date: 8/28/2014 10:09:52 AM Name: KlatzkowJeff Title: County Attorney, Date: 8/28/2014 11:56:52 AM Name: KimbleSherry Title: Management/Budget Analyst, Senior,Office of Management&Budget Date: 8/28/2014 5:33:20 PM Name: OchsLeo Title: County Manager,County Managers Office Date: 8/30/2014 1:11:00 PM Packet Page-2180- G Si:\ U.S.General Services Adrninistration COMe 1 noble See I Nosiest-nom i Regions t Staff Directory ; Careen 1 Forms ; e-Teets 1P4aW'i*''''''''''' ,;:•,:"..,,,='':.,,,,', -4,1 •WhatWe Offer Innovative information technology products, , - - A •Buy from IT Schedule 70 services and solutions at your fingertips At. Continual Weekly Service •Sell through IT Schodute 70 IT Schedule 70 is the largest most widely used ' 4-4•4•ittitt-i' MCSCIfhoss goy - - acquisition vehicle in the federal government '-;- i . . bi.,1 VAA'tirtN:I.Viiii,: t!'::2Iii .--ti:'• ii •Training and Events Schedule 70 is an indefinite delivery/indefinite quantit . tile Our tbavIpator Tool teL'itt-,-;,'N:ii-, t.:':.,.. .-.:,.:.-,;',':A •Download the Sotaltation (1010)multiple award schedule.providing direct . . . mint to find the best flr contract to meet t:,t-tte,n4,--.1i,:r., ii'i'l:':.:';',.:;:t::',,,t,,t; access to products,services and solutions from more your requirement:0 t--,-,:m•Shm,tit' ,,,.,a,..,-a:..*:,:i than 5,000 certified industry partners Try our OSA r Solutions Navigator ititt*P-4,7-i7ikti,,. l';24:','.6i, ,,::::. •Wide variety of products and services GET UPDATES :iit,',.4.*R.N F.r..::"''f'9:-":''''l •Contractor team arrangements.allowing collaboration two Get email updates when this pep t,:;WRit;.;C:,t1":', ,4,„,j,,,--,- ;::i.,',1 Learn more about what IT Schedule 70 offers ,,,,I;j:7447":1".:4t3:::li TECHNOLOGY PRODUCTS AND Ig•;,::::;:r,:'i-V,..q• BUY FROM IT SCHEDULE 70 SELL THROUGH IT SCHEDULE 70 -1:1::111,4:14;:ii jt,';' Federal,state,local,and tribal government Our industry partners have access to billions entities can buy from fT Schedule 70 SERVICcioud ES of dollars in revenue through fr Schedule 70. .CYber'ecwitY ..:ph°Deraroeetnreilor"rrioetniPrirgoed:sud:s ilacnesd Seryices ';‘ 1%'',.:...glOSt; • tate and Local Government Ordering •IT Schedule 70 Industry Meeting 3:41511 ':t';',;":4"4i •&wind from Small Business •FAQs for Industry Partners ',ggillf0m,) K,--4,;-:3,-,,,:,-,:lt.: •Acauisition Resources •Telecommunications l':,itt5„:" Ifft-t-, gt;',,,,:::::,,M:e,; •Work with Stahl Businesses ;,.;1.,::,,,,:::;;.:17,,:::„.7.7...4:::::...i.,4'tf'-'i'm,i,..viLlLsit;',,,,:';: it,-.1--4,-,..,;,°:-: fa PTIllt al Entail *Fawnlike Cil Tweet in Facebook 0 Shore p .,..„ : ,.. Hes I Sumac 1 Accessibility Ails 1 Linton I Phyacy end Security I Canted Us '.7,1fitf,P.M; • _ Packet Page -2181- kF 1,A, Name 1 Noble Ste i Newsroom 1 Refuses 1 Staff Directory I Careers I Forms i e•Tools 9/9/2014 16.E.4. mil GS U.S General Services Administration 4 ti WHAT GSA OFFERS DOING BUSINESS WITII GSA LEARN MORi SLOG , ,. � rs w �j 'a`?: Ii�tD�!a mc7ehaofonrt s � hW w�r " , ;B - ` " :. ? v- n-Schedule so State and Local Government Ordering I'. - •Overview Chat Nowt • :• - s4, „ State and local governments can buy technology via Schedule 70 through the GSA Cooperative - ' '- •What We Otter ,F' Purchasing Program.To find out if your government entity qualifies,or what fees may apply. Eel us at(ass)rreld4U(442-4346) » "' ,,, " .> Buy from IT Schedule 70 please refer to the Cooprerative Purchasing FAQs. Continual Weekly Service r if * Er � � f °`{ Sunday B:00 D.m to f raey 6.34 p.m , z ,: y ri e Benefits of IT Schedule 70 rrCSCegsagov ,, �., Use Our Navigator Too) - � =',i rqrtZti State and Loeal Government Using the federal government's buying power,state and local governments can save money went to find the oast n contract to meet ► when they buy information technology(IT)software,firmware.supplies,support equipment.and !' Ordering Your redutremenM? t."7°71'4' 0'1'.)< �' ,,,. ,i rn services.GSA makes this possible through a program called Cooperative Purchasing.State Try our GSA R Solutions Navigator 'e«+ • �po'-�-'1;' 6rgj rpf tSmaD. and local governments are encouraged ed to place orders for IT throw h Schedule 70. tp.. . w h,. sm s a 9 te, �ts(tianiLa:darw u aF fT Schedule 70 has a nationwide network of industry partners.some of whom may be located in . a^�yi , STATE AND LOCAL GOVERNMENT A �+"x q° T stoY uyara(r 1A+ C your state. lj purchasing through local vendors you are able to keep your IT spend within your ORDERING BROCHURE 1 r 1 state or local jurisdiction. • ,- 4,-: ..Sell through TT Schedule 7e .i2 c •Trslnin and If you have questions about how your local government can take advantage of Schedule 70 1_tuat 7-'.0+; i C"6: p benefits,contact our help center at itcsc(glgsa goy or(855)ITaid4U(4824348). c''' ,. .-x it rpr"." ti .Download the Solicitation .: _ ' k,;: + - °tom n. M gv Who Sells to State and Local Governments? - -.. L. x Thousands of technology businesses sell to state and local governments.To find them,go to `at1, W"a,c, ey 4 he GSA eLihran and chop a IT Schedule 70 special item numbers(SINs)that say'Subject to 2 n )' t Cooperative Purchasing.'Select the industry partners who display the"COOP PORCH"logo. " a; . These businesses have indicated that they sell to state end local governments. r' ` ,,,�.„e. > `,? ; p „ ,*A,,,�` I,.. Download the brochure n,tcpy,,, r5 ' Learn more about the requirements and your use of GSA Advantage at our Cooperative �� -1,`, t44°. Purchasing FAQ page. n f,,c a t\4 a* L�a i Using eBuy:State and local government entities may also use eBuv to create an online s ,,3; .,�• Request for Quotation(RFQ)that helps you make the best qualified purchase decisions.Learn r mom about the requirements and your use of eBuy at our Cooperative Purchasing FAQ page. ' t -- At" For more information on placing orders.visit How to Order from IT Schedule 70 or attend one of '"� t'' our upcoming Ilow to use Schedules courses. "' • tr t▪ . V z,i Acquisition Policy .� We recommend that you follow federally mandated ordering procedures,i.e.the Ordering , i, z• q Procedures for Supplies and Services Not Rewiring a Statement of Work(Federal Acquisition i'v' t.. b' ,.. Regulation(FAR)8.405.1 or the Ordering Procedures tot Services Rewiring a Statement of ."f6' gyp'+� 9 ( j ) 4 9 +r " . r Auk(FAR 8.405-2).Following these procedures complies with competitive procedure under ' � a,: t. '--' the Competition in Contracting Act of 1984-(CICA). . While GSA recommends that state and local purchasing officials follow the schedule ordering - ' 't• si ' procedures in Federal Acouisition Regulation(FART 0 4.GSA does not mandate these +, "y- c ', procedures. +�' For more information on state and local programs,visit wew q;e aov/stateandlocal _� '``-�` Packet Page -2182- 9/9/2014 16.E.4. State of Florida Contracts and Agreements (Report as of: 6/23/2014) la ern rtt 7 r ,E- ' 7 t r} .wrt nee ec.17.,,,'172P1,„„:,,,1y Lvrw t o - y ; d , pfg s F 3 t e 1 } >?€ sir - F= •<- „ .,w; ar :K; Ae w r t T ,FOO, business Opelatrnnv Watllorce Operations Agency Adrranl'tlati,n Other l'rooranu About(I, Yes Sa;ch Florist Deannxnt of klaneoement Seryiet>000ne55 Ooetaa0SS>Slate Purrnaslnq>State Contracts and Agreements r 11:21 ta.aak G.r.rY i90 - State Contracts and Agreements gla�ut y4- } � Welcome to the Statewide Contracts and Agreement.[Home Page '1 `1h1,ChMUty y The State of Fbrba.Depanmenl of Management Services.Division of Slate Purchasing administers statewide c 01,0,1F and 'n,' FLIP i t - agreements tot use try Florida Slate agences.local governments,!ammonia msleutlons.and other entities as cleaned In 60A- S r yj a 1,009,Fbrba Administrative Code.Stalewide contracts and agreements enable eligible users to pool their buying power to lower a � Cr; Oar casts and reduce admantgnirve burden smile complying 00 Cnapler 287 Fbrby Slashes gwemin7 me Purr hale 01 r`1 c i� ' products and servke4, ` '4 S t S'� ic, .. \. acted.: titan �! ;r�mn�,r: yti�s�,. �,""c!a"a:.!�i� i�ia .. s's'�m- 't+�v�:7 ss3`^ — .y-. 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C010ra d 61081/04/ 99149614.8CS 00040 CM.S2301e2nm 0491■014 03/1/2017 Once Pro4Urls And alternate 41244 622542 Easement Cgrllnel Wel Scone 991-705-061 39623919661 111 07212006 07292014 Environmental Stale Tenn Coa0es PI500Rt 6 Services Ceram* day Packet Page -2185- Florida Sheriffs Association Purchasing Programs Florida Sheriffs Association . __ 9/9/2014 16.E.4. ke, Protecting, Leading& Uniting Since 1893 �J JJ'J I i Life tel 1-800-877-2168% I info@fIsheriffs.org I Contact Us r�• 1.1 J_J' J.,J•Jl.I Connect VVith Us SF1H About» Sheriffs* Legislative» Conferences» Training» Programs» Membership» Newsroom» Resources» Store Home e Programs»Purchasing Programs Programs Share this page Programs ge g Florida Sheriffs Youth Ranch Florida Sheriffs Explorer Association Purchasing Programs Teen Driver Challenge About Teen Driver Challenge Teen Driver Challenge Course The Florida Sheriffs Association uses its expertise to help Overview Sheriffs'Offices reduce their budgets by arranging discount a ., 1sw` Take the Teen Driver Challenge purchasing programs.These,in turn,help save Florida Child Safety Page taxpayers millions of dollars. FSA's highly-successful fleet :: a . Sesame Street Partnership management program provides Sheriffs'Offices with 'L Scholarships significant buying power and savings on official agency vehicles-a direct benefit and effective cost savings to local FSA Internships and Volunteer taxpayers.In addition,FSA is the coordinator for the federal Opportunities governments 1122 program,allowing Sheriffs'Offices and — —° -- ———__ other agencies to receive steep discounts on equipment and Emergency Management supplies through FSA. Florida Sheriffs Task Force _ Find out more about how Sheriffs and other government entities save through FSA's Vehicle and Tire Purchasing Programs Bid Program and discounts that area available on equipment purchases through the Florida Sheriffs Cooperative Fleet Bid Awards 1122 Program. Florida Sheriffs 1122 Program Insurance Inmate Medical Cost Mgt Awards Programs Florida Model Jail Standards FMJS Meeting Information FMJS Training Need An Inspection? Current Members of the FMJS Committee Timeline of the FMJS Process FMJS Manual FMJS Proposed Revisions FL Sheriffs Memorial Video Library Sheriff's Star Earn your fully online degree In FlU I Criminal Justice - Online Corned Cadi9rmtty. Sheriff Member ID SFietffi ogln' Home About Sheriffs Legislative Conferences Training Register I Forgot password? Programs Membership Newsroom Resources Store ©2014 The Florida Sheriffs Association.All rights Florida Sheriffs Association Headquarters reserved.Privacy Policy I Security and Refund Policy 2617 Mahan Drive•Tallahassee,FL 32308 1-800-877-2168` http://www.flsheriffs.org/our_program/purc ni Packet 186- 6/23/2014 Cooperative Fleet Bid Awards l Florida Sheriffs Association 9/9/2014 16.E.4. `t> Protecting, Leading & Uniting Since 1893 \o -L' L. f l J I tel:1-800-877-21680 info(n flsheriffs.org Contact Us ' 1s Connect With Us . SEARCH About» Sheriffs» Legislative» Conferences» Training» Programs» Membership» Newsroom» Resources» Store Home»Programs»Purchasing Programs»Cooperative Fleet Bid Awards Programs Share this page Youth Programs Florida Sheriffs Youth Ranch ® ` Florida Sheriffs Explorer Assooation Cooperative Fleet Bid Awards Teen Driver Challenge About Teen Driver Challenge Vehicle Contracts Teen Driver Challenge Course 2014 Vendor Registration 2013-2014 Overview Take the Teen Driver Challenge Child Safety Page Vendor registration has been extended Contract Terms&Conditions Sesame Street Partnership • Revised 2013 Scholarships A partnership of the Florida Sheriffs Association and Police Rated,Admin&Light FSA Internships and Volunteer Florida Association of Counties Trucks Opportunities Effective October 1,2013-September The Florida Sheriffs Association offers a Statewide Purchasing Contract 30.2014 Emergency Management on a variety of vehicles and equipment which • 13-21-0904 Bid Award "" - is available to: 4 HUB CITY FORD Addendum Florida Sheriffs Task Force n4 Purchasing Programs Sheriffs'Offices • "NEW""Important" Addendum Local Government Agencies 13 g Cooperative Fleet Bid Awards • Rollover Vehicles Bid 12-20- Florida Sheriffs 1122 Program State Universities and Colleges 0905(see archives) Insurance ♦ Newl Addendum No 2, Inmate Medical Cost Mgt State of Florida Agencies _ .._.........— ._._......•__•...__--____. ._.. 2/282014:Rollover Tahoe and Awards Programs Click on the links in the right hand column for detailed information Yukon 2015 Pricing(pdf) and a copy of our bid awards,including: 4 Addendum No 1 1/30/2014: ng: Florida Model Jail Standards GM Trucks 2015 pricing(pdf FMJS Meeting Information Police Rated Vehicles,including Motorcycles and Utility Vehicles • Notes related to bid FMJS Training Inspection? Administrative Need An Ins p Off Road Utilities,Medium& Current Members of the FMJS Heavy Equipment Heavy Trucks and Other Fleet Committee Fire Rescue/EMS Vehicles Equipment Timeline of the FMJS Process Effective October 1.2013-September FMJS Manual Tires 30,2014 FMJS Proposed Revisions 13-11A904 Bid Award FL Sheriffs Memorial Other important links... ♦Rollover Vehicles Bid 12-10- ' -- - 0905(see archives) New! Now online: Presentations from the 2013 Fleet Admin& • Newt Addendum 1/302014 Vehicle Expo Price increase for Rollover Video Library Join our"FSA Fleet Managers"Yahoo Group discussion board Vehicles(pdf) ♦ Notes related to bid Learn more about the Fleet Management Advisory Committees Fleet Manager"Tip of the Month." View the tips or submit your Fire Rescue/EMS Sheriff's Star own ♦ New!Addendum 4/17/14 • Contract Extension memo dated January 3.2014 You may also contact us by email Fleet[gflsheriffs.orq or • Contract Extension memo call 850-877-216514. dated October 30.2012 • Original Bid Award 11-10-1202 )with amended dates] • Original Bid Award 11-10-1202 Since its inception in November 1993,Approximately 55.000 vehicles have been purchased through these programs,resulting in tremendous Tire Contract 2013-2015 savings for participating agencies statewide. Effective March 1,2013-February 2e, 2015 • Bridgestone discontinued tires (limited quantities available) • Bridgestone Price Changes 3/1/2014 only tires with changes Packet Page 2187 https://www.flsheriffs.org/ourprogram/put tb11g_pugat<is/ cooperative-fleet-bid-awards/ 6/23/2014 Shop l U.S. Communities 9/9/2014 16.E.4. About News&Events Resources Contact Us PRODUCTS&SOLUTIONS CONTRACT DOCUMENTS SHOP REGISTER LOGIN Marketplace Over a million competitively-bid products available online REGISTER nr4�go h' Home>aon Solutions tuaosttanrrrl U.S.Communities'online marketplace was designed to make purchasing through U.S.Communities contracts easier by Shop Now BY SUPPLIER(shevoll.>) providing a single shopping environment that delivers: BY CATEGORY • Free,online purchasing resource Facilities • Rapid savings through comparison shopping Get Started! • Centralized purchasing and optional approval workflow New to Marketplace? Office&School • Option to pay by p-card,credit card or purchase order Register to create an accouni Specialty browse the full catalog and s One order—many suppliers shopping. Technology Within a single cart,you can order from multiple suppliers instead of placing separate orders with each supplier.Flexible payment and shipping options let you change payment and billing Information for each order, Register Main Menu Save on shipping JUMP TO: Most of our suppliers offer free shipping through their U.S.Communities contract. Just Looking? About Any additional shipping charges,such as charges for oversized items,will be You can browse without logg News&Events communicated directly from the supplier before your order is processed. in.Browse does not provide Resources access to the full online offer Organization-wide access of products and suppliers,bt Shop Each individual ordering through the Marketplace will need their own User ID and g g P you can see what the Solutions password.They can go through the individual registration process,or if you have Marketplace is all about. solicitations multiple new users we can help with our mass registration form, Contact Us Browse If training is needed,this can be provided through a webinar by contacting your Education Purchasing program manager.Also,throughout the year,we offer free webinars that cover Government Purchasing Marketplace functionality. Nonprofit Go Green Program Lastly,help all your users ger started by creating a link from your purchasing Marketplace Video: website to the Marketplace.Just follow the easy instructions on the Marketplace Link Kit page. How to Search Ongoing enhancements The features available through the Marketplace continue to grow as we incorporate feedback from users.We are also working with suppliers that are not currently on the Marketplace to make their products available online.For those vendors who are not on the Marketplace,pricing and product information can be obtained by T , " s. contacting the vendor directly or through your program manager. U.S. COMMUNITIES I NATIONAL COOPERATIVE PURCHASING PROGRAM * Getting Started 04 Why Use U.S.Communities fiat Discounts on Brands A. Over 55,000 agencies trust U.S. • Program Overview • What Makes Us Different • Products&Suppliers • Who Uses U.S.Communities? • How It Works • Webinars&Events • Online Marketplace • Cooperative Standards • FAQs • Supplier Commitments • Solicitations • State Statutes CONTACT US BECOME A SUPPLIER ABOUT US LEGAL PRIVACY MICPA Packet et Page-2188- 6/23/2014 About I U.S. Communities 9/9/2014 16.E.4. About News&Events Resources Contact Us PRODUCTS&SOLUTIONS CONTRACT DOCUMENTS SHOP REGISTER LOGIN About U.S. Communities Home>ahouf REGISTER U.S.Communities was founded in 1996 as a partnership between the Association of ui :-ln I„ P P School Business Officials,the National Association of Counties,the National Institute Founded By: Solutions of Governmental Purchasing the National League of Cities and the United States Conference of Mayors. BY SUPPLIER(showou->) NAB r OT U.S.Communities is the leading national government purchasing cooperative, BY CATEGORY providing world class government procurement resources and solutions to local and TI I state government agencies,school districts(K-12),higher education institutes,and oCfTiES Facilities nonprofits looking for the best overall supplier government pricing. .sse te'm,unor.w Office&School ; The program offers: t Specialty Technology • No User Fees-no costs or fees to participate. • Best Overall Supplier Government Pricing-by combining the potential - cooperative purchasing power of up to 90,000 public agencies,you are able to Main Menu access the best overall supplier government pricing. Additional • Quality Brands-thousands of the best brands in a wide variety of categories, Resource JUMP TO: services and solutions. About • Integrity and Experience-unlike other government cooperative purchasing organizations,U.S.Communities national government purchasing cooperative The U.S.Communities contracts What Makes Us Different can be found on is founded by 5 national sponsors and over 70 state,city and regional How It Works organizations. See Who Uses U.S. • Oversight by Public Purchasing Professionals-our third party audits on Communities ro•`II eSt7lu Ge contracts ensure that program pricing commitments are met,with benchmark t Advisory Board ., ..".....•.�.. ...••,. analyses against other suppliers and retailers to guarantee participants the Founders and State best overall value. Sponsors Contact Us Get started with U.S.Communities Government Purchasing Cooperative today! News&Events Register to participate with U.S.Communities government purchasing cooperative Resources now-it's quick,easy and completely free-and learn how to purchase under any of Shop our competitively solicited contracts. Solutions Solicitations Contact Us Education Purchasing Government Purchasing Nonprofit Go Green Program U.S. COMMUNITIES NATIONAL COOPERATIVE PURCHASING PROGRAM rtis Getting Started (), Why Use U.S.Communities Discounts on Brands 4 Over 55,000 agencies trust U.S. • Program Overview • What Makes Us Different • Products&Suppliers • Who Uses U.S.Communities? • How It Works • Webinars&Events • Online Marketplace • Cooperative Standards • FAQs • Supplier Commitments • Solicitations • State Statutes CONTACT US BECOME A SUPPLIER ABOUT US LEGAL PRIVACY MICPA T� tI oem U.S.Comniunitlu I All Rights Reuerved. http://www.uscommunities.org/about/ Packet Page-2189- 6/23/2014 Founders and State Sponsors ( U.S. Communities 9/9/2014 16.E.4. About News&Events Resources Contact Us PRODUCTS&SOLUTIONS CONTRACT DOCUMENTS SHOP REGISTER LOGIN Home>About>Founders and State Sponsors Founders REGISTER U.S.Communities is proud to be the only national purchasing cooperative founded by five leading national governmental _if to organizations.In addition,over 70 state associations show their support for the U.S.Communities program with Solutions sponsorship.Below is a full list of active national and state sponsors. BY SUPPLIER(showos•>) NATIONAL y N,omNAm∎•••∎ .. LEAGUE .. BY CATEGORY aFCITIES ASSO INTERNATIONAL Facilities National Association of Counties National League of Cities Association of School Business Office&School Sarah Lindsay Marc Shapiro Officials International (202)942-422:. Program Director John Musso Specialty slindsay @naco.org Enterprise Programs Executive Director Technology (202)626.3019. (703)708.7063* shapiro @nic.org jmusso @asbointi.org Main Menu NIG? JUMP TO: ra msrmn:s kWra7JePAY):UM:ItLKr About The United States Conference of National Institute of What Makes Us Different Mayors Governmental Purchasing How It Works Jeffrey A.Bean Rick Grimm CPPO CPPB See who Uses U.S. Managing Director Chief Executive Officer Communities (202)446-8140q (703)736-8900..:ext.235 Advisory Board jbean @usmayors.org rgrimm @nigp.org Founders and State Sponsors Contact Us News&Events National Sponsors Resources Shop Naonal reaton and ti ParkAssoRecdatiion Solutions National Recreation and Park Solicitations Association Contact Us Amy Caudill Education Purchasing Membership Manager Government Purchasing 22377 Belmont Ridge Road Nonprofit Ashburn VA 20148 Go Green Program (703)858.2153{ acaudlli @nrpa.org Sponsoring State Associations (Click on state to see sponsors) Alabama Alaska Arizona Arkansas California Colorado http://www.uscommunities.org/about/founaPackeu ola _2190 Jrs/ 6/23/2014 Founders and State Sponsors ( U.S. Communities 9/9/2014 16.E.4. Connecticut Delaware Florida Florida Association of Counties Florida League of Cities Southeastern Association of School Business Officials rsil•s 17 Latoya Washington 14M Membership and Marketing Coordinator Penny Mitchell Debra Dixon Doss 100 S.Monroe St executive assistant Executive Director Tallahassee FL 32301 p.o.box 1757 P.O.Box 2155 (850)922-43000 Tallahassee FL 32302 Burlington NC 27216 lwashington@fl-counties.com (850)701-3649* (336)269-9922 pmitchell @flcities.com ddixondoss @sasbo.org Anna Doughy CFO Teresa Colvin P.o.Box 549 Associate Director,Financial Services Tallahassee FL 32302 P.O Box 1757 (850)922-4300th Tallahassee FL 32302 adoughy @fl-counties.com (850)701-3665. tcolvin@ fI citles.com Molly Hall Financial Analyst 301 S Bronough St Tallahassee FL 32302 (850)701-3681* mhall @flcities.com Jeannie Garner Director of Insurance and Financial Services "."'N 301 S Bronough Street Tallahassee FL 32309 (850)701.36230 igarner @flcities.com Georgia Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maryland Massachusetts Michigan Minnesota Mississippi Missouri n Montana http://www.uscommunities.org/about/founcMc-ketPaie_219 1>vrs/ 6/23/2014 Founders and State Sponsors I U.S. Communities 9/9/201416.E.4. Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Utah Vermont Virginia Washington West Virginia Wisconsin U.S. COMMUNITIES NATIONAL COOPERATIVE PURCHASING PROGRAM 00 Getting Started 06 Why Use U.S.Communities di Discounts on Brands ' Over 55,000 agencies trust U.S. • Program Overview • What Makes Us Different • Products&Suppliers Who Uses U.S.Communities? • How It Works • Webinars&Events • Online Marketplace • Cooperative Standards • FAQs • Supplier Commitments • Solicitations • State Statutes CONTACT US BECOME A SUPPLIER ABOUT US LEGAL PRIVACY MICPA h:)so14 U.S.Communities I All Rights Reserved. http://www.uscommunities.org/about/foundta Packet Patae--2192-2 Ors/ 6/23/2014 WSCA-NASPO Cooperative Purchasing Organization 9/9/2014 16.E.4. NASPO >> WSCA-NASPO COOPERATIVE PURCHASING ORGANIZATION • Current Contracts • Current Opportunities • Frequently Asked Questions WSCA NASPO eMarketCenter PRESS RELEASE - Jan. 16, 2013 Why is WSCA-NASPO such a good purchasing tool? Click here to find out! What is the WSCA-NASPO Cooperative Purchasing Organization? -- The National Association of State Procurement Officials(NASPO)has formed a subsidiary entity,the NASPO Cooperative Purchasing Organization (WSCA-NASPO), to manage its national cooperative purchasing program. WSCA-NASPO was formed in October of 2012 and began operating officially on January 1,2013. A 21-member Management Board has been appointed to oversee the operations and activities of the new organization. Since 1993,the Western States Contracting Alliance (WSCA) served as the primary cooperative purchasing arm of NASPO and encouraged, fostered, and guided participating members to work collaboratively in an effort to create true procurement cooperatives. WSCA-NASPO represents a unified,nationally-focused cooperative purchasing program that will leverage the collective expertise and experience of WSCA and NASPO, aggregate the demand of all 50 states,the District of Columbia and the five organized territories, and their political subdivisions and other eligible entities, and help spur innovation and competition in the marketplace. http://www.aboutwsca.org/content.cfm/idAPacket Pa a-2193-, .J�5—T. –1TTJJ781&CFTOKEN=9f90dab... 6/23/2014 WSCA-NASPO Cooperative Purchasing Organization 9/9/2014 16.E.4. All authorized governmental entities in any state are welcome to use WSCA-NASPO cooperative contracts with the approval of that state's State Chief Procurement Official. Cooperative purchasing benefits states as well as cities,counties, public schools, institutions of higher education and other eligible entities. WSCA-NASPO Management Board Chair: Kent Beers,Utah WSCA-NASPO Management Board Vice-Chair: Christine Warnock, Washington WSCA-NASPO Management Board Treasurer: Voight Shealy, South Carolina Cooperative Development Team: WSCA-NASPO CEO: Doug Richins WSCA-NASPO Cooperative Development Analyst: Richard Carlson WSCA-NASPO eMarket Center Site Administrator: Kate Offerdahl WSCA-NASPO Program Manager: Lee Ann Pope WSCA-NASPO Cooperative Development Coordinator: Paul Stembler WSCA-NASPO Cooperative Development Coordinator: Tim Hay WSCA-NASPO General Counsel: Richard Pennington WSCA NASPO eMarket enter Click here to visit the eMarket Center The WSCA-NASPO eMarket Center provides all NASPO members and their eligible entities with a user friendly, e-commerce solution for accessing and purchasing from the WSCA-NASPO cooperative contracts. The eMarket Center significantly streamlines the overall buying experience,drives greater contract usage, improved compliance,provides valuable spending metrics, and improves reporting transparency. Packet Page-2194 http://www.aboutwsca.org/content.cfm/id/\V A:V 1'1L-1TTJ7781&CFTOKEN=9f90dab... 6/23/2014 WSCA-NASPO Current Contracts 9/9/2014 16.E.4. NASPO >> WSCA-NASPO CURRENT CONTRACTS t,=4L,+F7 doer Have questions about any of the following contracts or how to use these contracts? Please contact the WSCA-NASPO Cooperative Development Team at wncoopdt(a�amrms.com. Current cooperative purchasing contracts are listed below: Current Contracts: • Auto Parts -Light Duty (CA) • Automatic External Defibrillator/AED (OK) • Background Screening Services(UT) • Best Value Contracting Process (AK) • Body Armor(CO) • Breast Pumps (WA) • Child Safety Seats 14-19 (NJ) • Commercial Card Services (WA) • Computer Equipment, Peripherals&Related Services (MN) • Contract Compliance & Cost Recovery Services (UT) • Copiers (multifunction) & Related Software (NV) • Data Communications Equipment and Associated OEM Maintenance & Training-LIMITED EXTENSION • Data Communications Products& Services 14-19 (UT) • Dental Supplies(OK) • Digital Print&Quick Copy Contract (UT) • Disposable Culinary Items (NV) • Drug Testing Kits (AR) • Electronic Monitoring (WA) • eProcurement Solutions (UT) • Facilities MRO (NV) • Fire Protection Services and Security & Protection Services (NV) • Ground Maintenance Equipment(VA) • Hazardous Incident Response Equipment/HIRE (NY) • HIV, Saliva Alcohol and Hepatitis C Testing Kits (AR) • Incontinent Briefs (AR) Packet w a �tu Page-2195- 6/23/2014 http://ww.aboutwsca.org/content.cfm/id/w�� iGi� �vuuacts WSCA-NASPO Current Contracts 9/9/2014 16.E.4. • Inmate Kiosks (NV) • Lab Equipment and Supplies (ID) • Learning Technology Initiative (ME) • Mailing Equipment, Supplies & Maintenance(AZ) • Managed Print Services (NM) • Natural Gas Vehicles (OK) • Office Furniture (UT) • Office Supplies(OR) • Payment(Electronic) Acceptance Services -EPAY (CA) • Police Radar,Lidar, Parts &Equipment(WA) • Public Cloud Hosting Services (UT) • Public Safety Communication Equipment-Radios (WA) • Purchase Card Services(CA) • Security & Protection Services and Fire Protection Services (NV) • Small Hand &Power Tools - and accessories (OK) • Small Package Delivery Service(UT) • Software VAR(AZ) • Telephone Based Interpreter Services(WA) • Tires, Tubes and Services (UT) • Travel -Discounted Airfare (OR) • Travel -Nationwide Booking Tool (OR) • Travel -Nationwide Lodging(OR) • Travel -Nationwide Vehicle Rental (OR) • Vehicle Lifts and Related Garage Equipment(WA) • Walk-In Building Supplies (UT) • WIC Baby Food(ME) • WIC Baby Food (OH) • WIC Infant(dry ) Cereal (OH) • WIC Infant Formula(WA) • Wireless Communication&Equipment (NV) • Wireless Management& Contract Compliance Services (UT) Packet Pa a-2196- http://www.aboutwsca.org/content.cfm/id/wsua uu�� ,L_�u��«acts 6/23/2014 Reducing procurement costs through cooperative contracting with National IPA 9/9/2014 16.E.4. ;tomes NATI C)\ALIPA Reducing Procurement Costs Through Cooperative Contracting • Home ■ Agreements • Agreement Categories • Bulk Fuel Unleaded Diesel Ethanol Bio-Diesel • Combination Sewer Trucks,Parts&Related Services • Elevator,Escalator Maintenance&Repair • Janitorial&Sanitation Supplies Towels&Tissues Professional Cleaning Chemicals Skin Care Products Can Liners Tools&Accessories Equipment Parts&Services Foodservices Packaging&Disposables • Water Treatment Chemicals • Refuse&Recycling Containers • Maintenance,Repair,and Operational Supplies Electrical Lamps&Ballasts /0""\ 11VAC Lighting Plumbing Power Transmission&Motors Safety Tools Emergency Preparedness • Furniture Office Furniture Seating Filing Systems Educational Furniture • Wireless&Data Services • Traffic Enforcement Solutions • Multifunction Digital Copiers,Supplies&Services-Canon • Multifunction Digital Copiers,Supplies&Services-Toshiba • Service and Rental of Uniforms,Floor Mats,Mops&Towels • Information Technology Desktops Laptops Servers Input Devices Output Devices Memory Storage Devices Network Equipment Software Services • Parks&Golf Grounds Maintenance Equipment Pac http://www.nationalipa.org/ ket Page-2197- 6/23/2014 Reducing procurement costs through cooperative contracting with National IPA 9/9/2014 16.E.4. Commercial National IPA is a cooperative purchasing organization Compact Utility dedicated to serving: Landscape Contractor '\ • City/Local Government • Paint ; • County Government ■ State Government Interior Paints • Public and Private Educational Institutions and Systems Exterior Paints&Stains Industrial Paint • Special Districts Traffic Paint • Government-Education Healthcare Entities Sundries • Nonprofits • Office&Educational Consumables This is an optional use program with no fee to participate.To participate in the program,simply submit a Participation Form, Paper Toner Office Supplies Educational Supplies • Lighting Lamps I Our Contracting Process I I Our Team Ballasts All Master agreements are National 1PA's team of certified Indoor Fixtures competitively solicited.putrid), public procurement professionals, Outdoor Fixtures awarded and administered by a educational,supply chain and LED Replacement public agency/governmental cooperative purchasing experts is entity(e.g.state,city,county, committed to bringing value to • Panasonic Touchbooks,Tablets,Accessories&Services public university or school you and your teams.Click here to district),utilizing the best public meet them! End-to-End Solution procurement practices,processes Arbitrator 360 and procedures. Click for more Mounts details. Toughpad Toughpad Accessories I Our Commitment Find out now we are supporting • Panasonic Business Solutions innovation in public procurement through NP!,NIGP,AEP Award, Pro Displays CAPPO,NAEP,Regional Projectors Associations and the Public ProAV&Cameras Procurement Principles and Video Teleconferencing Practices Project. Scanners Security Solutions Whiteboards • Groundskeepinq Materials Fertilizer Herbicide Pesticide Seed • State Statutes • News and Events • Go Green • Click to Participate! • Contact Us http://www.nationalipa.org/ Packet Page -2198- 6/23/2014 About Public Cooperative Agency I NJPA I National Join Powers Alliance T1 9/9/2014 r' 9/9/2014 16.E.4. k t Home> About Us elw CS s About Us About Us f National Joint Powers Alliance(NJPA)is a public agency that serves as a • ■■TT)) History&Authority member-focused cooperative for over 50,000 member agencies nationally. 4: —. FAQs NJPA offers a multitude of cooperatively contracted products,equipment and p service opportunities to education and government entities throughout the country. National Joint Powers Alliance' 1 1 We offer our Members contract purchasing solutions that are leveraged nationally to enable contracted suppliers E and member agencies to work smarter and more efficient as they do business with each other.NJPA does this F I by establishing a business and service alliance between member buyers and contracted suppliers ensuring a valued and successful national cooperative contract program.Download our About Us brochure to learn more , about our joint powers authority. Locally in Minnesota,NJPA is one of 9 Minnesota Service Cooperatives that offers regional focused programs for our government and education members that comprise an area known as"Region 5."We successfully aid our local members in the planning,development and provision of valued services in a vast array 1 of fields. I 1 p Our Vision:The National Joint Powers Alliance provides member-centeree solutions that enable Government, Education,and Non-Profit agencies to work more efficiently and leverages its resources to effectively re-invest in E the communities we serve as an invaluable Service Cooperative partner. d d f Our Mission:To build valued relationships,deliver innovative solutions with integrity,and exceed the I expectations of our members. IX Marketing Publications 11111 Testimonials 0Recent News Milk , t • News Update-Newly Awarded 13 g Contracts) z - • Q1 2013 Newsletter wa.r i "';'1—•Y:-';'-:''''' .. t J •• View Publications•• •• View Testimonials•• http://www.njpacoop.org/about-us Packet Page-2199- 6/23/2014 9/9/2014 16.E.4. Why Use Federal, State and Cooperative Contracts • Aggregated buying power of public agencies • Solicitations are competitive in the market • More favorable terms to the County with respect to pricing, shipping, service and warranties, etc. • With less staff resources, it streamlines processes for both Purchasing and operating staff • More streamlined processes for vendor community • Generally, more timely buying event Packet Page -2200- 9/9/2014 16.E.4. CU 13 C) N LC) OD M c0 O O CO CO O O C!) CO O O 'tt' O Tt O O 'fit O O N CD CO N- O d) C) I- O O N t- O CO d O O CO O CO O O C) O O CO co. 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