Agenda 09/09/2014 Item #16D 3 9/9/2014 16.D.3.
EXECUTIVE SUMMARY
Recommendation to approve the United States Department of Housing and Urban Development
Economic Development Initiative Grant Closeout Agreement, Certificate of Project Completion,
and Federal Financial Report for the Immokalee South Park project.
OBJECTIVE: To obtain proper closeout of the Immokalee South Park grant.
CONSIDERATIONS: On December 16, 2008, the Board approved a Grant Agreement with the
United States Department of Housing and Urban Development (HUD) for Economic Development
Initiative(EDI)funds in the amount of$147,000 for improvements to South.Park in Immokalee(Agenda
item 16D39).
The EDI grant funded design in the amount of$29,400, and partially funded construction and permitting
in the amount of$117,600. In December 2013 construction was finalized, and on January 9, 2014 the
Certificate of Occupancy was issued.
All grant requirements have been met to date and reimbursements for the full grant amount of$147,000
have been recognized by the Parks and Recreation Department. As a result, HUD has provided the
documentation necessary for a proper grant closeout.
FISCAL IMPACT: The HUD EDI grant partially funded the Immokalee South Park project in the
amount of$147,000 ($117,600 for construction) in addition to HUD CDBG funds ($755,436) and local
impact fee funds($176,855)for a total project cost of$1,049,891. HUD EDI funds were fully exhausted
and recognized in the Unincorporated Community and Regional Park Impact Fee Fund(346),Immokalee
South Park project 80085.
GROWTH liValikGEMENT IMPACT:, This facility is inventoried in the Growth
Management Plan and is stated under Policy 3.1.2.
LEGAL CONSIDERATIONS: This item has been approved for form and legality and requires a
majority vote for Board approval.-JAB
RECOMMENDATION: That the Board of County Commissioners approves and authorizes the
Chairman to execute the United States Department of Housing and Urban Development, Economic
Development Initiative Grant Closeout Agreement, Certificate of Project Completion, and a Federal
Financial Report Form for the Immokalee South Park project.
Prepared By:Natali Betancur,Operations Analyst,Parks and Recreation
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9/9/2014 16.D.3.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.3.
Item Summary: Recommendation to approve the United States Department of Housing
and Urban Development Economic Development Initiative Grant Closeout Agreement,
Certificate of Project Completion, and Federal Financial Report for the Immokalee South Park
project.
Meeting Date: 9/9/2014
Prepared By
Name: BetancurNatali
Title: Operations Analyst,Beach&Water
7/10/2014 10:50:34 AM
Approved By
Name: TownsendAmanda
Title:Director-Operations Support,Public Services Division
Date: 7/23/2014 3:28:34 PM
Name: Washburnllonka
Title:Manager-Park Operations,Parks&Recreation
Date: 7/28/2014 4:09:22 PM
Name: AlonsoHailey
Title: Operations Analyst,Public Services Division
Date: 7/29/2014 9:58:48 AM
Name: WilliamsBarry
Title:Director-Parks&Recreation,Parks&Recreation
Date: 7/29/2014 10:14:41 AM
Name: BelpedioJennifer
Title:Assistant County Attorney,CAO General Services
Date: 8/4/2014 11:20:34 AM
Name: CarnellSteve
Title:Administrator-Public Services,Public Services Division
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9/9/2014 16.D.3.
Date: 8/6/2014 8:17:38 AM
Name: Joshua Thomas
Title: Grants Support Specialist, Grants Management Office
Date: 8/12/2014 9:57:23 AM
Name: BelpedioJennifer
Title: Assistant County Attorney, CAO General Services
Date: 8/14/2014 4:42:23 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 8/15/2014 10:24:19 AM
Name: FinnEd
Title: Management/Budget Analyst, Senior,Transportation Engineering&Construction Management
Date: 8/15/2014 5:06:32 PM
Name: StanleyTherese
Title:Manager-Grants Compliance, Grants Management Office
Date: 8/25/2014 2:58:20 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 8/26/2014 1:48:54 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 8/26/2014 4:50:44 PM
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9/9/2014 16.D.3.
U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
GRANT CLOSEOUT AGREEMENT
FOR
2008 EDI-SPECIAL PROJECT GRANT NO. B-08-SP-F19168,
This Agreement,enter into by and between County of Collier,Naples,FL hereinafter referred to
as "Grantee") and the U.S. Department of Housing and Urban Development(hereinafter
referred to as "HUD").
1. Whereas,the Grantee undertook activities with financial assistance in the amount of
$147,000 from HUD provided pursuant to the authority of Title II of Public Law 110-161 for
project no.
B-08-SP-FL-0168 hereinafter referred to as "project".
2 Whereas,the Grantee and HUD entered into a Grant Agreement dated
January 26,2009, as revised by N/A amendments,hereinafter referred to as the
"Grant Agreement", and;
3. Whereas, the authorized and specified activities which comprise the project have
been completed by the Grantee and/or other participating parties,as required by the Grant
Agreement, and;
�• 4. Whereas,the Grant Agreement requires compliance with 24 CFR Part 84 or 85, as
applicable, which includes requirements continuing after Project completion related to
use and disposition of real or personal property purchased with Federal funds,retention
of and access to records after close-out dis-allowances of Grant payments,and collection
of amounts due;
5. Whereas, the parties hereto desire to close-out the project in reliance upon: 1)
Grantee's final progress/performance report including financial data and a
performance/narrative report; and 2)the Grantee's Certificate of Project Completion.
Now therefore, in consideration of the mutual covenants, promises and
representations contained herein, the parties hereto agree as follows:
Section A. The Grantee shall continue to comply with the applicable
requirements of 24 CFR Part 84 or 85, as applicable,related to the use and disposition of
real or personal property purchased with Federal funds, retention of and access to
records, after close-out dis-allowances of grant payments, and collection of amounts due.
Section B. The Grantee agrees to the Total Grant Amount for the Project,
including any reduction in the grant amount caused by a decrease in cost, as indicated on
the Grantee's Certificate of Project Completion attached hereto and made a part hereof;
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9/9/2014 16.D.3.
Section C. Any excess grant funds drawn by the Grantee, in the amount
specified in Line 5 of the Certificate of Project Completion shall have been or shall be
returned immediately to HUD under the following repayment terms:
N/A
Section D. Any grant funds remaining in the Grantee's Line of Credit account
for the referenced Project have been reduced to zero(0)pending any final draw irrlicated
as a positive balance on line 6 of the Certificate of Project Completion. Grantee shall
draw down this balance within the following period N/A or Credit to
zero(0)and the Grantee shall have waived its rights to the remaining funding.
Section E. Execution of this Agreement shall constitute completion of the
Project activities and financial closeout of project costs, except for ongoing requirements
described in Section A of this Close-out Agreement. This Close-out Agreement shall be
followed as required by the Program directives cited therein and the following additional
post close-out requirements shall be followed as committed to in the approved application
which was incorporated in the Grant Agreement:
N/A
Section F. If any provision of this Agreement is held invalid, such holding
shall not affect the validity of the remainder of this Agreement.
Section G. If a default occurs under this Agreement or under the Gant
Agreement,HUD may at any time proceed to protect all rights available to HUD under
this Agreement or under default provisions of the Grant Agreement.
Section FL Special Conditions required by this Agreement are attached:
N/A
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9/9/2014 16.D.3.
This Grant Close-out Agreement is hereby executed and delivered by the parties hereto
on the dates set forth below their respective signatures and the Grantee agrees to abide by
all governing regulations as of the date executed by HUD.
Grantee's Authorized Official
Nom: Signature:
Tom Henning
Title: Date:.
Chairman
HUD's Authorized Official
Name: Signature:
Holly A.Kelly
Title: Date:
Acting Director
ATTEST: Approved as to form and legality
DWIGHT E. BROCK. Clerk
By: Assistant County Attorney o�
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9/9/2014 16.D.3.
U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
CERTIFICATE OF PROJECT COMPLETION
FOR
EDI-SPECIAL PROJECT GRANT NO. B-08-SP-FL-0168
The Grantee, County of Collier,hereby certifies that: 1)the project as
described in the approved application has been performed/completed in accordance with
the terms and conditions of the executed Grant Agreement and applicable Grant award
statute; 2) all data provided below fairly reflect costs and sources of funds for the
project; 3)all data are taken from the HUD approved Financial Status Report and other
current related documents; and 4)the Grantee has complied with all the requirements of •
the Grant Agreement. V
Description Amounts $ Q
1) Grant amount per Grant Agreement $147,000 w
P-
2) Grant amount that meets the allowable and allocable w n
requirements, including the necessary and reasonable $147,000 q p fa
standard, of OMB Circular A-87 or A-122
3) Cumulative Grant funds drawn down. $147,000
•
4) Balance available for drawdown. N/A p
(line 2 minus line 3 if greater than zero) 4
N/A p
5) Amount to be returned to HUD. ,
(line 2 minus line 3 if less than zero)
6) Unused Grant amount to be canceled by HUD N/A b
(line 1 minus line 3 minus line 4 if greater than zero)
Tom Henning, Chairman 8
Name/Title of Grantee Official Signature of Authorizing Grantee Official Date
(WARNING: Section 1001,Title 18 of U.S. Code (Criminal Code and Criminal
Procedure, 72 Stat. 967) applies to the above statements.)
THIS CERTICATE OF PROJECT COMPLETION IS HEREBY APPROVED:
Holly A. Kelly
Acting Director
Congressional Grants Divison
Name/Title of Authorizing Signature of Authorizing HUD Official Date
HUD Program Official
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FEDERAL FINANCIAL REPORT 9/9/2014 16.D.3.
(Follow form instructions)
1.Federal Agency and Organizational Element to 2.Federal Grant or Other Identifying Number Assigned by Federal Agency(To
Which Report is Submitted report multiple grants,use FFR Attachment) Page of
U.fi.Department of Housing and Urban Development B-08-SP-FL-0168 1
�� I pages
3.Recipient Organization(Name and complete address including Zip code)
Collier County Parks and Recreation,150000 Livingston Rd,Naples,34109-3808
4a.DUNS Number 4b.EIN 5.Recipient Account Number or Identifying `6.Report Type 7.Basis of Accounting
76997790 59-6000558 Number(To report multiple grants,use FFR 0Quarteriy -Cash
Attachment) ❑Seml-Annual -_Accrual
N/A ❑Annual
ei Final
8.Project/Grant Period(Month,Day,Year) 9.Reporting Period End Date(Month,Day,Year)
From: January 26,2009 'To: October 30,2015 06/30/14
10.Transactions 1 Cumulative
(Use lines a-c for single or combined multiple grant reporting)
Federal Cash(To report multiple grants separately,also use FFR Attachment):
a.Cash Receipts $ 147,000.00
b.Cash Disbursements $ 147,000.00
c.Cash on Hand(line a minus b) $ - I
(Use lines d-o for single grant reporting)
Federal Expenditures and Unobligated Balance:
d.Total Federal funds authorized $ 147,000.00
e.Federal share of expenditures $ 147,000.00
f.Federal share of unliquidated obligations
g.Total Federal share(sum of lines e and f) $ 147,000.00
h.Unobligated balance of Federal funds(line d minus g) -$
Recipient Share:
i.Total recipient share required
j.Recipient share of expenditures
.-'t Remaining recipient share to be provided(line i minus j)
,ram Income:
I.Total Federal share of program income earned
m.Program income expended in accordance with the deduction alternative
n.Program income expended in accordance with the addition alternative
o.Unexpended program income(line I minus line m or line n)
11. a.Type b.Rate c.Period Period To d.Base e.Amount Charged f.Federal Share
Indirect From
Expense
g.Totals: 0 0 0
12.Remarks:Attach any explanations deemed necessary or information required by Federal sponsoring agency in compliance with governing legislation:
I
13.Certification:By signing this report,I certify to the best of my knowledge and belief that the report is true,complete,and accurate,and the
expenditures,disbursements and cash receipts are for the purposes and intent set forth in the award documents. I am aware that any false,
fictitious,or fraudulent information may subject me to criminal,civil,or administrative penalties.(U.S.Code,Title 18,Section 1001)
a.Typed or Printed Name and Title of Authorized Certifying Official c.Telephone(Area code,number,and extension)
Tom Henning,Chairman 239-252-4000
d.Email Address
b. Signature of Authorized Certifying Official e.Date Report Submitted(Month,Day,Year)
ATTEST: Approved as to form and legali
DWIGHT E. FROCK,Clerk
Standard Form 425-Revised 10/11/2011
OMB Approval Number:0348-0061
By: Assistant County Attoffeyxpiration 094.2/28/2015
:rwork Burden Statement
.__.-ording to the Paperwork Reduction Act,as amended,no persons are required to respond to a collation of information unless it displays a valid OMB Control Number.The
valid OMB control number for this information collection is 0348-0061.Public reporting burden for this collection of information is estimated to average 1.5 hours per response,
including time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and fco reducing llt to s reviewing the collection
Ofecti of Management o
Send comments regarding the burden estimate or any other aspect of this collection collection of information,including suggestions
Budget,Paperwork Reduction Project(0348-0061),Washington,DC Packet Page-1726-
9/9/2014 16.D.3.
PROJECT REIMBURSEMENT NARRATIVE
December 4, 2009 thru June 30, 2014
Immokalee South Park: Community Center Building Federal Grant# B-08-SP-FL-0168
The Community Center project consists of a one story building approximately 3,900 square feet. It
features a community meeting room, kitchen, class room, storage, HVAC/Mechanical room, rest rooms
and janitorial closets.
On December 4, 2009; a Purchase Order was issued to begin the design phase of the project.The Board
of County Commissioners approved the construction contract on December 11, 2012. Construction of
the building started in May of 2013. The narrative below outlines every major milestone in the project
funded by the EDI grant.
Pay Application/Invoice #4 (Period ending August 26th) -The contractor installed the trusses and roof
sheeting. Sub-contractor waterproofed the walls. Bluewater worked on water tie-in to meter and fire
hydrant. Zip Foam sprayed underside roof deck to beam. Florida Hydronic Solutions worked on HVAC
layout. Gulf Coast Power & Light started the electrical rough. All work for this period was paid through
different funding source.
Pay Application/Invoice #5 (Period ending September 30th) - Sub-contractors worked on HVAC rough,
framing and insulation. The store front which includes windows and doors were also installed.All work
for this period was paid through different funding source.
Pay Application/Invoice#6 (Period ending October 28th) -Sub-contractors worked on installing drywall,
pouring concrete entrance slabs, insulating fire dampers, setting panels for the electrical room, building
the dumpster enclosure, painting the interior,and working on HVAC.
Pay Application/Invoice#7(Period ending November 27th)-Sub-contractors worked on finishing the
floor polish, electrical trim, HVAC, site work, sidewalks, stucco, restroom tile,fire alarm, parking lot,
gutters,ceiling tiles, lightning protection, dumpster enclosure, epoxy floors, restroom accessories,
shutters, and irrigation. Final electrical and plumbing inspections have been completed.
Pay Application/Invoice#8(Period ending December 29th)-Sub-contractors worked on finishing
landscaping, down spouts,doors, buffing and polishing floors,fire alarm system,fencing, restroom
partitions,wireless radio, and dumpster gates.
Pay Application/Invoice#9(Period ending December 29th)—Release of last 5%retainage.
/'■
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Please let us know if you have any questions or need additional information.
Thank you.
Natali Betancur
Operations Analyst
Collier County Parks&Recreation
15000 Livingston Road N.
Naples,Florida 34109
Tel. #(239)252-4059
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