Agenda 09/09/2014 Item #16D 1 9/9/2014 16.D.1.
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to execute a Memorandum of
Understanding with the Dr. Piper Center for Social Services, Inc. to provide volunteer services for
Parks and Recreation child care programs.
OBJECTIVE: To obtain volunteer service for Collier County Parks and Recreation programs.
CONSIDERATIONS: The Parks and Recreations Department provides after school programs
for approximately seven hundred children each year. For the past sixty-nine years, the Dr. Piper
Center for Social Services has provided educational tutoring and mentoring services to children
through more than 110,000 hours of annual volunteer services. The Department would like to
work with the Dr. Piper Center for Social Services,Inc in the Foster Grandparent Project.
The Foster Grandparent Project will provide approximately five individual volunteers age 55 and
older to tutor the children participating in the Department's after school programs and special
events. The Memorandum of Understanding identifies the role of each party and includes a term
ending on June 29,2017. The main responsibilities are outlined below:
The Department will provide the following services including,but not limited to:
• Periodically review each child's continuing need for a Foster Grandparent and
recommend phase-out reassignment of the assigned Foster Grandparent,as necessary
• Provide site specific orientation and training
^ • Investigate incidents, accidents and injuries involving volunteers and notify the Foster
Grandparent Project in a timely manner
• Provide background screening required by Collier County CMA 5390 (Ordinance No.
2004-52)
The Dr. Piper Center for Social Services will provide the following services including, but not
limited to:
• Recruit, interview, select, and enroll volunteers in the program Ensure volunteer will
meet the enrollment criteria in the Foster Grandparent Program Federal
• Provide accident and liability insurance coverage as required by the program
• Assume responsibility for the management and fiscal control of the program
FISCAL IMPACT: Funds in the amount of$225 have been budgeted in the appropriate Parks
and Recreation costs centers in the Unincorporated General Fund (111) to conduct the
background screening.
GROWTH MANAGEMENT IMPACT: No Growth Management Impact is associated with
this action.
LEGAL CONSIDERATION: This item has been approved as to form and legality and requires
majority vote for approval.—CMG
RECOMMENDATION: That the Board of County Commissioners approves and authorizes the
Chairman to sign the MOU with the Dr. Piper Center for Social Services, Inc.
Prepared by: Yahaira Magee,Fiscal Technician,Parks and Recreation Department
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.1.
Item Summary: Recommendation to approve and authorize the Chairman to execute a
Memorandum of Understanding with the Dr. Piper Center for Social Services, Inc.to provide
volunteer services for Parks and Recreation child care programs.
Meeting Date: 9/9/2014
Prepared By
Name: BetancurNatali
Title: Operations Analyst,Beach&Water
6/24/2014 10:18:29 AM
Submitted by
Title:Regional Manager-Parks&Recreation,Parks&Recreation
Name: AlvarezAnnie
6/24/2014 10:18:30 AM
Approved By
Name: WilliamsBarry
Title:Director-Parks&Recreation,Parks&Recreation
Date: 7/1/2014 4:42:47 PM
Name: Washburnllonka
Title: Manager-Park Operations,Parks&Recreation
Date: 7/10/2014 12:04:28 PM
Name: TownsendAmanda
Title: Director-Operations Support,Public Services Division
Date: 7/23/2014 3:06:13 PM
Name: AlonsoHailey
Title: Operations Analyst,Public Services Division
Date: 7/29/2014 10:01:40 AM
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9/9/2014 16.D.1.
Name: Joshua Thomas
Title: Grants Support Specialist,Grants Management Office
Date: 7/29/2014 10:22:34 AM
Name: CarnellSteve
Title: Administrator-Public Services,Public Services Division
Date: 7/30/2014 10:21:11 AM
Name: GreeneColleen
Title:Assistant County Attorney,CAO General Services
Date: 8/4/2014 11:12:10 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 8/5/2014 1:04:02 PM
Name: FinnEd
Title: Management/Budget Analyst, Senior,Transportation Engineering&Construction Management
Date: 8/15/2014 5:06:07 PM
Name: StanleyTherese
Title:Manager-Grants Compliance, Grants Management Office
Date: 8/18/2014 11:34:55 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 8/25/2014 1:59:51 PM
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9/9/2014 16.D.1._
Memorandum of Understanding
between the
Dr., ipe)Center
for Social Services, Inc.
2607 Dr. Ella Piper Way
Fort Myers,FL.33916
239-332-5346 or 239-332-7515 fax
drpipercenter.org
and
I Volunteer Station: COLLIER COUNTY c/a Collier County PARKS AND RECREATION
hereinafter referred to as "Volunteer Station".
Address: 15000 LIVINGSTON ROAD.NAPLES,FL 34109
Telephone: 239-252-4000 Fax: E-mail: balrvwilliams@colliergov.net
Volunteer Station Executive Director: Barry Williams
Period Covered: September 9,2014 TO September 8,2017 EIN: 59-6000558
A. The Dr. Piper Center for Social Services,Inc. Foster Grandparent Project under the oversight
of the Corporation for National and Community Service(CNCS),a Federal Government agency,
and the Foster Grandparent Project Community Advisory Group,will:
1. Designate a staff member to serve as a liaison with the Volunteer Station:
NAME: Joan Willoughby
TITLE: Program Director
TELEPHONE: 239-332-5346
EMAIL: joan@drpipercenter.org
2. Recruit, interview, select, and enroll volunteers in the program. The volunteers will meet
the criteria in the Foster Grandparent Program (FGP)Federal Regulations for enrollment in
the program.
3. Conduct and document a Level 2 FBI fingerprint background criminal history check for all
Foster Grandparents in accordance with the requirements established for a National Service
Criminal History Check by the Corporation for National and Community Service.
4. Arrange for pre-service physical examinations for new Foster Grandparents assigned to the
Volunteer Station.
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5. Provide accident and liability insurance coverage as required by the program.
6. Responsible for the management and fiscal control of the program.
7. Provide orientation to volunteers and provide in-service training on an on-going basis.
8. Provide orientation to Volunteer Station staff.
9. Permit and encourage the Volunteer Station to screen Foster Grandparents pursuant to
established criteria of Volunteer Station.
10. To the maximum extent permitted by Florida law, The Dr. Piper Center for Social
Services, Inc. shall indemnify and hold harmless Collier County, its officers and employees
from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of The Dr. Piper Center for Social Services, Inc. or anyone
employed or utilized by The Dr. Piper Center for Social Services, Inc. in the performance of
this Agreement. This indemnification obligation shall not be construed to negate, abridge or
reduce any other rights or remedies which otherwise may be available to an indemnified party
or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of Collier County.
Collier County's limits are subject to Section 768.28,Fla. Stat.
B. The Volunteer Station will:
I. Designate a staff member to serve as liaison with the Foster Grandparent Project Director
and to supervise the Foster Grandparents.
NAME: Annie Alvarez
TITLE: Regional Manager
TELEPHONE: 239-252-4449
1(a). Collier County Parks and Recreation will pay for any background screening that is
required by Collier County, and volunteers must successfully complete the background
screening process required by the County.
2. For each Foster Grandparent and for each child served, develop and obtain the Sponsor's
approval, of a written Child Care Plan that identifies the child(ren)to be served and the role
and activities of the volunteer activities, the expected outcomes for each child, and that
addresses the period of time each child should receive such services. This Child Care Plan
will be signed by the Volunteer Station liaison and the volunteer and will be used to review
the Foster Grandparent's services as well as the impact of the assignment on the child's
development.
3. Investigate incidents,accidents and injuries involving volunteers and notify the Foster
Grandparent Project on a timely basis.
4. Assign children with designated special gn pedal or exceptional needs to each volunteer.
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5. Provide site-specific orientation and training to the volunteers.
6. Submit required completed paperwork to the Foster Grandparent Project on a timely basis,
i.e., individual Volunteer Child Care Plans prior to assignment, Volunteer Impact
Evaluations, and Volunteer Performance Evaluations.
7. Designate space for use by volunteers in their activities with their assigned children,and for
project-related activities.
8. Ensure that Foster Grandparents serve in a volunteer capacity. The Station will verify that
Foster Grandparents will not: displace nor replace paid or contracted employees, relieve
staff of their routine duties or infringe upon the site supervisor's supervisory role with the
children.
9. Exclude Foster Grandparents as supervising adults when calculating state-mandated adult-
to-child ratios.
10. Supervise Foster Grandparents at all times while they are performing as volunteers and not
leave the Foster Grandparent alone with children.
11. Track and report volunteer hours served.
12. Ensure that any screening g processes required of other volunteers at the station are required
for the Foster Grandparent volunteers.
13 Provide training for all Foster Grandparents in accordance with station policies and
procedures subject to Ch.l 19,Fla.Stat., Florida's Public Records Law.
14. Implement Programming for Impact at the volunteer placement site(s), as described in the
Child Care Plan, in order to assist the Foster Grandparent Project in evaluating the impact
Foster Grandparents have on the children served and the community.
15. Periodically review each child's continuing need for a Foster Grandparent and recommend
phase-out or reassignment of the assigned Foster Grandparent,as necessary.
16. Maintain the programs and activities to which Foster Grandparent volunteers are assigned
accessible to persons with disabilities (including mobility, hearing, vision, mental, and
cognitive impairments or addictions and diseases) and/or limited English language
proficiency, and provide reasonable accommodation to allow persons with disabilities to
participate in programs and activities.
17. The Volunteer Station will not discriminate against Foster Grandparent volunteers or in the
operation of its program on the basis of race; color;national origin; limited English
language proficiency; sex;age;political affiliation;religion; or on the basis of disability, if
the volunteer is a qualified individual with a disability.
18. The Volunteer Station will refrain from discussing personal religious beliefs,
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preaching, singing religious songs or praying out loud, and refrain from
participating in religious education classes,prayer services,mass or religious retreats.
C. The Dr. Piper Center for Social Services,Inc.,in conjunction with the Volunteer Station,
will:
1. Recognize the Foster Grandparents for their volunteer service.
2. Arrange and deliver monthly in-service trainings.
3. Work together in developing appropriate activities for Foster Grandparents to carry out with
their assigned children.
4. Provide all reasonable resources and make every effort to ensure the success of the Foster
Grandparent Project and the programs of the Volunteer Station to which Foster
Grandparents are assigned.
D. This agreement may be amended at any time with mutual consent of both parties. Per the FGP
Federal regulations,it must be reviewed and renegotiated at least every three years.
E. Either party may terminate this agreement on 15 days written notice to the address listed above.
By signing this MOU, the Volunteer Station Representative certifies that the volunteer station is
a public agency, secular or faith-based private non-profit organization, or proprietary health
care organization that accepts the responsibility for assignment and supervision of Foster
Grandparents. Each volunteer station must be licensed or otherwise certified,when required, by
the appropriate state or local government.
Signed: Date:
(Title) TOM HENNING, CHAIRMAN
COLLIER COUNT BOARD OF COUNTY COMMI SIONERS
SiSigned f
gn daft�� r. .4..a Date: 3 s •
(Title) Fo randparent Program '`' t•8
Dr. 'iper Center for Social Services. Inc.
Please attach the IRS Letter of Determination 501(c)3
ATTEST: • -. as to fora sod legality
DWIGHT E.BROOK, Clerk
•
By:
Assistant County"'Meng t;
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