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Agenda 09/09/2014 Item #16A29 9/9/2014 16.A.29. EXECUTIVE SUMMARY Recommendation to approve Change Order No. 7 to Contract No.05-3865 in the amount of $27,630 with CH2M HILL, for design modifications to Collier Boulevard (from Green Boulevard to Golden Gate Boulevard) and to properly report and obtain approval of Change Orders No.5 and 6. Project No.68056. OBJECTIVE: Change Order No. 7 is necessary to provide a design modification to allow a safer transition at the terminus of the project as it transitions from four lanes to six lanes and to properly report Change Orders No. 5 and 6, which were approved on the Administrative Change Order Report(ACOR)rather than as a separate agenda item. CONSIDERATIONS:, Contract No. 05-3865 concerns an ongoing nine-year project that has incorporated significant evolving changes throughout the Collier Boulevard roadway corridor, including the addition of bridges and the need to address incoming development. On May 22, 2007, under agenda item 16.B9, the Board approved Change Order No. 1 for Contract 05-3865 to CH2M Hill in the amount of$503,793.00, bringing the contract amount to $2,532,538.00. On October 28, 2008, under agenda item 16.B2, the Board approved Change Order No. 2 in the amount of$278,420.00,bringing the contract amount to $2,810,958.00. Change Order No. 3 in the amount of$183,610.00 brought the contract amount to $2,994,568.00. Change Order No. 4 was for time and a$0 fee change. /""•, Per Section 19 of the Collier County Purchasing Ordinance, all subsequent contract changes above 10% of a current Board approved contract dollar amount must be submitted to the Board for approval. When processing Change Order No. 5, staff mistakenly used the increased contract amount resulting from Change Order No. 3 as the last Board approved contract amount to calculate the percentage change, resulting in a value under 10%. As a result of that error, Change Order No. 5 was sent to the Board for approval on the Purchasing Department's monthly Administrative Change Order Report rather than as a separate agenda item. Change Order No. 6 was similarly incorrectly processed on the Administrative Change Order Report. Below is a table summarizing the Change Orders 1 through 7. Change Original BCC Agenda Change Revised % Change Order Contract Amt Approval Item No. Amount($) Contract from last BCC No. ($) Date Amount($) Approved Amt.(%) 2,028,745.00 12/13/2005 10C 1 5/22/2007 16B9 503,793.00 2,532,538.00 24.83 2 10/28/2008 16132 278,420.00 2,810,958.00 10.99 3 183,610.00 2,994,568.00 6.53 4 0.00 2,994,568.00 5 ACOR 99,135.00 3,093,703.00 3.31 (10.06*) 6 ACOR 43,420.00 3,137,123.00 4.76(11.60*) 7 27,630.00 3,164,753.00 12.59 t� *Percentage change calculated from revised contract amount of$2,810,958.00 Packet Page-1304- 9/9/2014 16.A.29. The reasons for each previous change are summarized in the table below. Change Description of Change Order No. 1 The original Project limits were from Pine Ridge Road to Golden Gate Boulevard. This change extended the project limits 1.0 mile south from Pine Ridge Road to the Golden Gate Canal and also added 0.5 miles of improvement along Pine Ridge Road and White Boulevard. 2 Due to development concerns, access management and geometric modifications were needed to the turning movements along Pine Ridge Road. Drainage and permit modifications were also needed to the CR 951 corridor at the request of the South Florida Water Management District. 3 The limits of the improvements were extended 1,000 feet on Green Boulevard to the west and a new bridge was added over the CR951 Canal to the east. 4 1,460 days were added to the project schedule due to all the previous changes. 5 A wetland delineation survey was needed due to impacts. Extensions of the southbound right turn lanes of Collier Blvd. at Pine Ridge Road for increased capacity. Added CAT bus pullout at Brooks Village Shopping Center. Changes were made to environmental permits. 6 Modifications to the lighting design due to FPL impacts(FPL agreement to reimburse the County approved by BCC on 5/27/2014.Item 16A.5) Change Order No. 7 corrects the procedural errors that occurred in processing Change Orders 5 and 6; and also provides a design modification to the terminus of the project. The Project will transition from six lanes to the existing four lane roadway on Collier Boulevard south of the Green Boulevard intersection. The plans currently show a design configuration that has been implemented at other locations in the County and has been shown over the years to cause problems for merging traffic. The rationale for this design change requested in Change Order No. 7 is to implement a safer and operationally functioning roadway. Since the project has not yet advanced to the construction phase, it is prudent to make the correction during design,rather than after construction. This Project is tied to a Transportation Regional Incentive Program(TRIP) Agreement approved by the Board on May 8, 2014 under agenda item 11C and Resolution 2014-99; and was executed by the Florida Department of Transportation (FDOT) on June 3, 2014. In order to keep the Project on schedule, the Consultant was issued a Work Directive on July 16, 2014, to perform the design modification as described in the Work Directive Scope of Services. FISCAL IMPACT: Funds in the amount of$27,630.00 are available in gas taxes and/or impact fees. The original contract amount was$2,028,745.00. This Change Order No. 7 will be a 56% increase over the original contract amount, which would bring the total contract amount to $3,164,753.00, if approved. The engineer's estimate for the improved asset is at$24,616,156.25. The major component of the project is the pavement and it is expected to have a useful life of 20 years before requiring major reconstruction. However, periodic maintenance to other facilities such as the pavement striping, signage, drainage system, lighting and the signal systems will be required over that period. The actual maintenance costs are anticipated to be minimal for the first five to seven years in service. Packet Page-1305- 9/9/2014 16.A.29. LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board approval:SRT GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. RECOMMENDATION: That the Board of County Commissioners: 1. Approve Change Order No. 7 to Contract 05-3865 with CH2M Hill, and acknowledge the approval of Change Orders No. 5 and 6, which were previously approved by the Board on the Administrative Change Order Report rather than as separate agenda items. 2. Authorizes its Chairman to execute the attached Change Order No. 7, following County Attorney review. Prepared By: Marlene Messam,P.E., Sr. Project Manager. Transportation Engineering, GMD Attachments: 1) Changer Order No. 7 &Modification; 2) Work Directive Fee; 3) Work Directive Scope of Services; and 4) CH2M Hill Signed Work Directive Packet Page-1306- 9/9/2014 16.A.29. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.A.16.A.29. Item Summary: Recommendation to approve Change Order No. 7 to Contract No. 05- 3865 in the amount of$27,630 with CH2M HILL,for design modifications to Collier Boulevard (from Green Boulevard to Golden Gate Boulevard) and to properly report and obtain approval of Change Orders No. 5 and 6. Project No. 68056. Meeting Date: 9/9/2014 Prepared By Approved By Name: PutaansuuGary Title: Project Manager,Principal,Transportation Engineering&Construction Management Date: 8/12/2014 11:59:51 AM Name: TaylorLisa Title:Management/Budget Analyst,Transportation Administration Date: 8/14/2014 3:25:24 PM Name: PutaansuuGary Title: Project Manager,Principal,Transportation Engineering&Construction Management Date: 8/15/2014 9:29:46 AM Name: LynchDiane Title: Supervisor-Operations,Road Maintenance Date: 8/15/2014 9:44:55 AM Name: Evelyn Colon Title: Purchasing-Procurement Specialist Date: 8/15/2014 3:32:06 PM Name: MarkiewiczJoanne Title: Director-Purchasing/General Services,Purchasing&General Services Date: 8/16/2014 7:43:47 AM Name: LynchDiane Packet Page-1307- 9/9/2014 16.A.29. Title: Supervisor-Operations,Road Maintenance Date: 8/18/2014 12:08:44 PM Name: ShueGene Title: Director-Operations Support,Transportation Administration Date: 8/18/2014 1:46:48 PM Name: ShueGene Title: Director-Operations Support, Transportation Administration Date:8/18/2014 1:47:00 PM Name:NorthrupAdam Title: Procurement Specialist,Purchasing&General Services Date: 8/18/2014 2:40:28 PM Name: TeachScott Title:Deputy County Attorney,County Attorney Date: 8/18/2014 3:15:06 PM Name: MarcellaJeanne Title: Executive Secretary, Transportation Planning Date: 8/21/2014 12:16:56 PM Name: KlatzkowJeff Title: County Attorney, Date: 8/26/2014 2:13:42 PM Name: UsherSusan Title: Management/Budget Analyst, Senior, Office of Management&Budget Date: 8/27/2014 3:40:11 PM Name: UsherSusan Title: Management/Budget Analyst, Senior, Office of Management&Budget Date: 8/28/2014 6:34:57 PM Name: OchsLeo Title: County Manager,County Managers Office Date: 8/30/2014 1:31:56 PM Packet Page-1308- 1. 9/9/2014 16.A.29. iPer t tiV Purchasing Department Athinistraiive Service Division Change Modification Form Purchasing CI Contract Change Request ❑Work Order Modification Contract#: 05-3865 Change#: 07 PO/Work Order#: Project Name: Collier Boulevard (Green 4500101474(4500057196) to Golden Gate Blvd.) Project#: 68056 Project Manager: MAM Department: TECM Contractor/Firm Name: CH2M Hill Original Contract/Work Order Amount $ 2,028,745.00 12/13/2005 10C Original BCC Approval Date; Agenda Item# Current BCC Approved Amount $ 2,810,958.0010/28/2008 1662 Last BCC Approval Date; Agenda Item# Current Contract/Work Order Amount $ 3,137,123.00 SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 27,630.00 56.00% Total Change from Original Amount Revised Contract/Work Order Total /$ 3,164,753.00 12.59% Change from Current BCC Approved Amoun Cumulative Changes I $ 1,136,008.00 i/ 0.88% Change from Current Amount Completion Date, Description of the Task(s)Change,and Rationale for the Change Original completion date: Last approved completio date: Revised completion date (in;ludes this 1/13/2006 4/28/2017 change): 4/28/2017 V�'' Number of days added: 0 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval M.A.M. (this box must be initialed by Project Manager) ❑Add new task(s) ❑ Change task(s) ❑ Delete task(s) ® Other(specify): Design Refinement n . Provide a detailed and specific explanation of the requested change(s)to the task(s)and/or the additional days added: This change requires a design modification to the terminus of the project to the southbound lanes on Collier Boulevard through the Green Boulevard intersection in order to allow a safer transition from three lanes to two lanes.Within the current design, the lane transitons mimicked what had been done at other locations in the County. It is now known that operationally this configuration presents problems for merging traffic within the area of the intersection and leads to more accidents. An example of this configuration is at Airport-Pulling Road and Vanderbilt Beach Road intersection which the County is now modifying under a separate project. 2. Provide detailed rationale for the requested change:As stated above, experience has borne out that lane transitons within an intersection introduces more conflicts within the intersection and the potential for accidents. The rationale for the change is implementing a safer and operationally functioning roadway system and meeting current design standards. Modifying the current design will impact many of the construction drawings. This project has yet to be advanced to the construction phase; therefore, it is prudent that this change is included in the current design of this project. 3. Provide explanation why change was not anticipated in original scope of work: The original scope of services was created over 9 years ago and if it was known then what is known now, the original scope would have been written to anticpate this change. The project has also gone through several design changes over the last nine years which included changes to the project limits, the additon of a new bridge at Green Boulevard, several design modifications to meet current standards and development impacts. All these changes created impacts that were not anticipated originally. 4.Describe the impact if this change is not processed: The project as designed will have to be constructed and then another project will have to be created to make changes to a substandard roadway resulting in thousands of dollars of throw away. Type of Change/Modification i ❑ 1. Planned/ Elective ❑2. Unforeseen conditions/circumstance ❑ 3. Quantity or price adjustment Revised:7/26/13 1 Packet Page-1309- ❑4. Correction of error(s) ® 5. Value added ❑6. Schedule a 9/9/2014 16.A.29. Change Requested By ❑ Contractor/Consultant ®Owner ❑ Using Department ❑ Design Professional ❑ Regulatory Agency(specify): ❑ Other(specify): Purchasing Professigal Participated.in Negotiation of Change/Modification: ❑Yes ❑ No .'-) ` ,// , Approved b , ` �� Date: 1 r/ /. l�at(j _ 41,--"' f/ rPl Name and TO ar.ene es m, P.E. — / Reviewed by r Date: s .?-.L k 1/ 'if Procurement Strategist's`Narde: Evelyn Colon / Revised:7/26/13 2 Packet Page -1310- 9/9/2014 16.A.29. CHANGE ORDER CHANGE ORDER NO. 7 CONTRACT NO.05-3865 BCC Date: 12/13/2005 Agenda Item: 10C TO: CH2M Hill, 5801 Pelican Bay, Suite 505,Naples,FL 34108 DATE:July, 11,2014 1 PROJECT NAME: Collier Boulevard(CR951), GG Main Canal to GGB PROJECT NO.: 68056 Under our AGREEMENT dated December 13,2005 You hereby are authorized and directed to make the following change(s) in accordance with terms and conditions of the Agreement: See Attachment"A" Scope of Services,dated July 10,2014 FOR THE(Additive) Sum of: $27,630.00; Twenty-seven Thousand,Six Hundred and Thirty Dollars. Original Agreement Amount $2,028,745.00 Sum of Previous Changes $1,108,378.00 n This Change Order add $27,630.00 Present Agreement Amount $3,164,753.00 The time for completion shall be increased by 0 calendar days due to this Change Order. Accordingly,the Contract Time is now 4,123,calendar days. The substantial completion date is March 29, 2017 and the final completion date is April 28,2017. Your acceptance of this Change Order shall constitute a modification to our Agreement and will be performed subject to all the same terms and conditions as contained in our Agreement indicated above,as fully as if the same were repeated in this acceptance. The ad' {st ment, if any,to the Agreement shall constitute a full and final settlement of any and all claims of t> Contractor ari,IQ out of or related to the change set forth herein,including claims for impact and' a ay/costs. // ' Prepared //� W Date: / f p l?Y `.E/�l C_ 1�� g-� / 4 (,/Marlene Mess 7 P.E., Senior Project Manager Transportation nginee iu Approved By: /! _ .rr Date: F- 7-/ 1" 0 Putaansuu,P.E.,Principal Project Manager, Transportation Engineering Accepted by: Date:_________ . Alan Bollinger,P.E.,V. .Operations CH2M Hill 0 Packet Page-1311- 9/9/2014 16.A.29.- ` ff/ ) /" 'l! . Approved by: / � .-� Date: d �� -' 51k 43117asalanguida, - s ' r '. ''ement Division �y / 7 Approved by: tAt 6 " y5 Date: ; /gn4/ Evelyn Colon,Procurement Strategist Al"PEST: BOARD OF COUNTY COMMISSIONERS DWIGHT E.BROCK,Clerk COLLIER COUNTY,FLORIDA BY: Deputy Clerk TOM HENNING,Chairman Approved as to form and legality: Scott R.Teach Deputy County Attorney YJ Packet Page-1312- 9/9/2014 16.A.29. 0. . e a 8 8 § $ K i K _ & & ( 2 k1 N . be o @ cc w a; 8 §§ co ° . 0- 0 8 §§ 2 C § es 6 § o ! §z §k - 2 § a • 0 8 c. c.0 § a _ :c--, "6 wzi . 8 la> » 2 ?e W&k S a ' § e k z G 8 0 � CO 2§ §§ 9 Is � c cu o le _j ] @ _ o CC 1 2 2 § FA « ■ 2 2 = z§ k a $ 2 0 LO ° ®� _ \ 2 ei E 3 $ 0 I = g d° TO E . . ( \ 2 ) i ■ - { ! )§ ( � ■ ) &k } 1 §}. ,_$ .k/\)k 2 CO 2/�k\,8k§7Ae 6- \ 2u)2c.,2G § . � k{k$` ©©s® r° % }2a �ƒ3J}Ja§ u a ) k8 Packet Page-131- 9/9/2014 16.A.29. CH2M HILL 5801 Pelican Bay Boulevard Suite 505 Naples,FL 34108 • \ CE121M H ILL Telephone: 239-596-1715 Fax:239-596-2579 ATTACHMENT A SCOPE OF SERVICES FOR WORK DIRECTIVE "COLLIER BOULEVARD LANE DROP SOUTH OF GREEN" TO CONSULTING ENGINEERING SERVICES AGREEMENT FOR COLLIER BOULEVARD (C.R. 951) (Green Boulevard to Golden Gate Boulevard) PROJECT NO. 68056 July 10, 2014 PART 1:WORK DIRECTIVE OVERVIEW The CONSULTANT has been requested and retained to provide additional engineering services associated with the final design and preparation of construction documents for Collier County Project No. 68056, Collier Boulevard—Phase I (Green Boulevard to Golden Gate Boulevard). These additional services are based on design changes and scope of work additions requested by the Collier County Growth Management Division Transportation Engineering Department, Roadway, Bridge & Stormwater Section required to modify the Collier Boulevard southbound transition from the new 3-lane section to the existing 2-lane section. Collier County Traffic Operations staff requested this modification to improve traffic movements/operations at the Collier Boulevard-Green Boulevard Intersection. ❖ Task 1 — Collier Boulevard Lane Drop South of Green: The lane-drop signage (750 FT Advance Warning) will begin approximately 300 ft south of Green Boulevard. The lane drop (495 LF- 45 MPH) will then begin with striping and the additional pavement will eventually transition into a U-Turn lane. The Collier Boulevard median will be Packet Page-1314- 9/9/2014 16.A.29. modified by 18th Ave SW to provide a northbound Collier Blvd. to westbound 18th Ave SW direction left. This Work Directive provides for the CONSULTANT'S services to be modified to add the following Design Scope of Services to Collier County Project No. 68056. The following CONSULTANT Services are an addition to the original contract: PART 2:SCOPE OF WORK Task 1 — Collier Boulevard Lane Drop South of Green - $27,630.00 (Lump Sum) Collier County Growth Management Division staff has requested that CH2M HILL modify the current Collier Blvd. III - 100% Plans (April 2014) to shift the proposed southbound 3-lane to 2-lane lane drop so it occurs completely south of the Green Boulevard Intersection (Signage as well as lane reduction). This effort will require additional plans as well as modifications to the 100% Plans, Details, Quantities and Estimates. Services required include Tasks: 1.1 —Modify and Update the Summary of Pay Items Sheet to reflect the new and revised quantities. n 1.2 - Modify and Update the Drainage Maps to reflect the new project limits and additional pavement. 1.3 - Modify and Update the Typical Sections to reflect the new project limits and additional pavement. 1.4—Modify and Update the Project Layout Sheets to reflect the new project limits and new sheet numbering 1.5 —Add New Sheets and Modify and Update the existing Plan and Profile Sheets to reflect the new project limits and additional pavement. 1.6 - Add New Sheets and Modify and Update the existing Cross Section Sheets to reflect the new project limits and additional pavement. 1.7 - Add New Sheets and Modify and Update the existing Traffic Control Plans to reflect the new project limits. 1.8 - Add New Sheets and Modify and Update the existing Signing and Marking Plans and Estimates to reflect the new project limits and reconfiguration. 1.9—Update Quantities and Cost Estimates to reflect the new project limits and reconfiguration 1.10 - Update Computation Book to reflect the new project limits, reconfiguration and quantities 1.11 —Provide a QA/QC Review and Coordination of new and revised plans, details, quantities and estimates. Coordinate changes with County staff and effected departments such as landscaping. Packet Page-1315- 9/9/2014 16.A.29. Benefits of these modifications/improvements include: • Improved traffic operations of the Collier Boulevard-Green Boulevard Intersection • Increase factor of safety for the 3-lane (proposed) to 2-lane (existing)teition • Improved Constructability of Collier III: Phase II Project (Green to Golden Gate Canal) with minimal throw-away costs. • Addition of Collier Blvd. northbound Directional Left into 18`h Ave. SW • Addition of southbound Collier Blvd. U-turn lane PART 3: PROJECT SCHEDULE: Potential Changes to Project Schedule—N/A • Plan changes shall be incorporated into Bid Plan Submittal PART 4: EXCLUSIONS: The following tasks are not included in the Scope of Work for this Change Order: 1) Services other than those specifically listed above. 2) Services requiring more effort than that listed in the Fee Schedule. Packet Page-1316- 9/9/2014 16.A.29. Growth Management Division WORK DIRECTIVE CHANGE CONTRACT#/PROJECT NAME: 05-3865/Collier Boulevard III CHANGE#7 DATE OF ISSUANCE:July 16,2014 EFFECTIVE DATE: July 16th,2014 OWNER: Collier County Board of Commissioners PROJECT#: 68056 CONTRACTOR:None ENGINEER/DESIGN PROFESSIONAL: CH2M Hill You are directed to proceed promptly with the following change(s): Description: See attached Scope of Services and fee proposal ,, Purpose of Work Directive Change: This change requires a design modification to the terminus of the project to the southbound lanes on Collier Boulevard through the Green Boulevard intersection in order to allow a safer transition from three lanes to two lanes.Within the current design, the lane transitons mimicked what had been done at other locations in the County. It is now known that operationally this configuration presents problems for merging traffic within the area of the intersection and leads to more accidents.An example of this configuration is at Airport-Pulling Road and Vanderbilt Beach Road intersection which the County is now modifying under a separate project. Attachments: Scope of Services&Fee Proposal If a claim is made that the above change(s)have affected Contract Price or Contract Times any claim for a Change Order based thereon will involve one or more of the following methods of determining the effect of the changes(s). Method of determining change in Contract Price: Method of determining change in Contract Times: ❑ Unit Prices ❑ Contractor's records ® Lump Sum ❑ Engineer's record ❑ Other ❑ Other Estimated increase(decrease) in Contract Price Estimated change in Contract Time: $27,630.00 Increase or decrease by 0 calendar days. RECOMMENDED: AUTHORIZED �1 By: � "�� By: Gary Putaansuu,P.E.,Project Principal Engineer Owner's Representative 07/16/14 10:09 AM Packet Page-1317-