Agenda 09/09/2014 Item # 13A 9/9/2014 13.A.
EXECUTIVE SUMMARY
Presentation to the Board of County Commissioners regarding vehicle allowances and staff pay
adjustments approved by the County Manager.
OBJECTIVE: Discuss with the Board vehicle allowances, pay adjustments and delegation of
discretionary authority to the County Manager.
CONSIDERATIONS: January 11, 2014, County Human Resources processed vehicle allowances
for the following positions:
Public Services Administrator $200.00/pay period for 24 pay periods=$4,800 annually
Growth Management Administrator $200.00/pay period for 24 pay periods=$4,800 annually
Administrative Services Administrator$200.00/pay period for 24 pay periods=$4,800 annually
Tourism Director $200.00/pay period for 24 pay periods=$4,800 annually
Utilities Administrator $200.00/pay period for 24 pay periods=$4,800 annually
Additionally, upon hire 1/13/2013 the Economic Development Director hiring included a $4,800
Vehicle Allowance:
Economic Development Director $200.00/pay period for 24 pay periods=$4,800 annually
Florida Statue 112.061(7)(f) provides "the agency head or his designee may grant monthly
allowances in fixed amounts for use of privately owned automobiles on official business in lieu
of the mileage rate provided in paragraph (d). Allowances granted pursuant to this paragraph
shall be reasonable, taking into account the customary use of the automobile, the roads
customarily traveled, and whether any of the expenses incident to the operation, maintenance,
and ownership of the automobile are paid from funds of the agency or other public funds. Such
allowance may be changed at any time,and shall be made on the basis of a signed statement of
the traveler, filed before the allowance is granted or changed, and at least annually thereafter.
The statement shall show the places and distances for an average typical month's travel on
official business, and the amount that would be allowed under the approved rate per mile for.
the travel shown in the statement, if payment had been made pursuant to paragraph (d)."
(Underline added for emphasis).
In June of 2014, during a review of payroll by the Clerk's Operations Manager, it was discovered
that the allowances were authorized without the proper supporting documentation according
to statute. County Human Resources,the Division Administrator and the County Manager were
notified of the issue and advised that recapture of funds paid would be required. On June 30,
2014 new Personnel Action Requests (PARs) were submitted providing for "Special Pay
Adjustment (In Lieu of Vehicle Allowance)" in the amount of $4,800/employee noted above.
Additionally, it was requested that the Tourism Director move from a grade 29 to grade 30.
(Note: the special pay adjustment would have placed the Director above his current grade 29
^, range which is prohibited by CMA 5341-2 D. (2)(c)Attached.
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We notified the County Manager that we were unable to determine the legality of this Special
Pay Adjustment as it appeared a circumvention of the statutory requirements for vehicle
allowance calculations.
On July 11, 2014 the County Manager sent a Memo with new PAR forms (absent the in lieu of
language) requesting that Special Pay Adjustments be made. We advised the Manager that we
would not be processing the requested changes without the Board's review, the ability to
determine legality and Board approval.
FISCAL IMPACT: Recapture of funds in the amount of$2,000 each for employees noted above
for the period 1/11/14—6/13/14 for applicable checks dated 2/7/14-6/27/14 is required.
LEGAL AUTHORITY: Florida Statute 112.061, Attorney General Opinion (AGO 90-06) and (AGO
92-67), CMA 5341 and e-mail from County Attorney's Office.
RECOMMENDATION:The Board review the items provided for discussion and direct the County
Manager to follow the statutory requirements for vehicle allowances if it is the Board's desire
to provide allowances and/or determine the valid public purpose for special pay adjustments as
proposed by the County Manager. There must be a legitimate basis provided with justification
for the salary adjustment considering that the stated basis was "in lieu of vehicle allowance"
and that language was subsequently removed without explanation for the pay adjustment.
PREPARED BY: Crystal K. Kinzel, Director of Finance and Accounting, Clerk of Courts Agency
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COLLIER COUNTY
Board of County Commissioners
Item Number: 13.13.A.
Item Summary: Presentation to the Board of County Commissioners regarding vehicle
allowances and staff pay adjustments approved by the County Manager.
Meeting Date: 9/9/2014
Prepared By
Name: JohnssenDerek
Title: Assistant Finance Director
9/2/2014 4:53:48 PM
Submitted by
Title:Assistant Finance Director
Name: JohnssenDerek
9/2/2014 4:53:49 PM
Approved By
Name: KinzelCrystal
Date: 9/2/2014 5:39:58 PM
Name: IsacksonMark
Title: Director-Corp Financial and Mngmt Svs,Office of Management&Budget
Date: 9/3/2014 8:53:56 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 9/3/2014 9:02:28 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 9/3/2014 9:52:44 AM
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Select Year: 2013 v Go
The 2013 Florida Statutes
Title X Chapter 112 View Entire
PUBLIC OFFICERS, EMPLOYEES, PUBLIC OFFICERS AND EMPLOYEES: Chapter
AND RECORDS GENERAL PROVISIONS
112.061 Per diem and travel expenses of public officers, employees, and authorized
persons.—
(1) LEGISLATIVE INTENT.—To prevent inequities, conflicts, inconsistencies, and Lapses in the
numerous laws regulating or attempting to regulate travel expenses of public officers, employees, and
authorized persons in the state, it is the intent of the Legislature:
(a) To establish standard travel reimbursement rates, procedures, and limitations, with certain
justifiable exceptions and exemptions, applicable to all public officers, employees, and authorized
persons whose travel is authorized and paid by a public agency.
(b) To preserve the standardization established by this law:
1. The provisions of this section shall prevail over any conflicting provisions in a general law, present
or future, to the extent of the conflict; but if any such general law contains a specific exemption from
this section, including a specific reference to this section, such general law shall prevail, but only to the
extent of the exemption.
2. The provisions of any special or local law, present or future, shall prevail over any conflicting
provisions in this section, but only to the extent of the conflict.
(2) DEFINITIONS.—For the purposes of this section, the following words shall have the meanings
indicated:
(a) Agency or public agency—Any office, department, agency,division, subdivision,political
subdivision, board, bureau, commission, authority, district, public body, body politic, county, city,
town, village, municipality, or any other separate unit of government created pursuant to law.
(b) Agency head or head of the agency—The highest policymaking authority of a public agency, as
herein defined.
(c) Officer or public officer—An individual who in the performance of his or her official duties is
vested by law with sovereign powers of government and who is either elected by the people, or
commissioned by the Governor and has jurisdiction extending throughout the state, or any person
lawfully serving instead of either of the foregoing two classes of individuals as initial designee or
successor.
(d) Employee or public employee—An individual, whether commissioned or not, other than an officer
or authorized person as defined herein, who is filling a regular or full-time authorized position and is
responsible to an agency head.
(e) Authorized person-
1. A person other than a public officer or employee as defined herein, whether elected or
commissioned or not, who is authorized by an agency head to incur travel expenses in the performance
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of official duties.
2. A person who is called upon by an agency to contribute time and services as consultant or
adviser.
3. A person who is a candidate for an executive or professional position.
(f) Traveler—A public officer, public employee, or authorized person, when performing authorized
travel.
(g) Travel expense, traveling expenses, necessary expenses while traveling, actual expenses while
traveling, or words of similar nature—The usual ordinary and incidental expenditures necessarily
incurred by a traveler.
(h) Common carrier—Train, bus, commercial airline operating scheduled flights, or rental cars of an
established rental car firm.
(1) Travel day—A period of 24 hours consisting of four quarters of 6 hours each.
(j) Travel period—A period of time between the time of departure and time of return.
(k) Class A travel—Continuous travel of 24 hours or more away from official headquarters.
(l) Class B travel—Continuous travel of less than 24 hours which involves overnight absence from
official headquarters.
(m) Class Caravel—Travel for short or day trips where the traveler is not away from his or her
official headquarters overnight.
(n) Foreign travel—Travel outside the United States.
(3) AUTHORITY TO INCUR TRAVEL EXPENSES.-
(a) All travel must be authorized and approved by the head of the agency, or his or her designated
representative, from whose funds the traveler is paid. The head of the agency shall not authorize or
approve such a request unless it is accompanied by a signed statement by the traveler's supervisor
stating that such travel is on the official business of the state and also stating the purpose of such
travel.
(b) Travel expenses of travelers shall be limited to those expenses necessarily incurred by them in
the performance of a public purpose authorized by to be performed by the agency and must be
within the limitations prescribed by this section.
(c) Travel by public officers or employees serving temporarily in behalf of another agency or partly
in behalf of more than one agency at the same time, or authorized persons who are called upon to
contribute time and services as consultants or advisers, may be authorized by the agency head.
Complete explanation and justification must be shown on the travel expense voucher or attached
thereto.
(d) Travel expenses of public employees for the sole purpose of taking merit system or other job
placement examinations, written or oral, shall not be allowed under any circumstances, except that
upon prior written approval of the agency head or his or her designee, candidates for executive or
professional positions may be allowed travel expenses pursuant to this section.
(e) Travel expenses of public officers or employees for the purpose of implementing, organizing,
directing, coordinating, or administering, or supporting the implementation, organization, direction,
coordination, or administration of, activities related to or involving travel to a terrorist state shall not
be allowed under any circumstances. For purposes of this section, "terrorist state" is defined as any
state, country, or nation designated by the United States Department of State as a state sponsor of
terrorism.
(f) The agency head, or a designated representative, may pay by advancement or reimbursement, or
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a combination thereof, the costs of per diem of travelers for foreign travel at the current rates as
specified in the federal publication "Standardized Regulations(Government Civilians, Foreign Areas)"
and incidental expenses as provided in this section.
(g) A traveler who becomes sick or injured while away from his or her official headquarters and is
therefore unable to perform the official business of the agency may continue to receive subsistence as
provided in subsection (6) during this period of illness or injury until such time as he or she is able to
perform the official business of the agency or returns to his or her official headquarters, whichever is
earlier. Such subsistence may be paid when approved by the agency head or his or her designee.
(h) The State Surgeon General or a designee may authorize travel expenses incidental to the
rendering of medical services for and on behalf of clients of the Department of Health. The Department
of Health may establish rates tower than the rate provided in this section for these travel expenses.
(4) OFFICIAL HEADQUARTERS.—The official headquarters of an officer or employee assigned to an
office shall be the city or town in which the office is located except that:
(a) The official headquarters of a person located in the field shall be the city or town nearest to the
area where the majority of the person's work is performed, or such other city, town, or area as may be
designated by the agency head provided that in all cases such designation must be in the best interests
of the agency and not for the convenience of the person.
(b) When any state employee is stationed in any city or town for a period of over 30 continuous
workdays, such city or town shall be deemed to be the employee's official headquarters, and he or she
shalt not be allowed per diem or subsistence, as provided in this section, after the said period of 30
continuous workdays has elapsed, unless this period of time is extended by the express approval of the
agency head or his or her designee.
(c) A traveler may leave his or her assigned post to return home overnight, over a weekend, or
during a holiday, but any time lost from regular duties shall be taken as annual leave and authorized in
the usual manner. The traveler shall not be reimbursed for travel expenses in excess of the established
rate for per diem allowable had he or she remained at his or her assigned post. However, when a
traveler has been temporarily assigned away from his or her official headquarters for an approved period
extending beyond 30 days, he or she shall be entitled to reimbursement for travel expenses at the
established rate of one round trip for each 30-day period actually taken to his or her home in addition to
pay and allowances otherwise provided.
(5) COMPUTATION OF TRAVEL TIME FOR REIMBURSEMENT.—For purposes of reimbursement and
methods of calculating fractional days of travel, the following principles are prescribed:
(a) The travel day for Class A travel shall be a calendar day(midnight to midnight). The travel day
for Class B travel shall begin at the same time as the travel period. For Class A and Class B travel, the
traveler shall be reimbursed one-fourth of the authorized rate of per diem for each quarter, or fraction
thereof, of the travel day included within the travel period. Class A and Class B travel shall include any
assignment on official business outside of regular office hours and away from regular places of
employment when it is considered reasonable and necessary to stay overnight and for which travel
expenses are approved.
(b) A traveler shall not be reimbursed on a per diem basis for Class C travel, but shall receive
subsistence as provided in this section, which allowance for meals shall be based on the following
schedule:
1. Breakfast-When travel begins before 6 a.m. and extends beyond 8 a.m.
2. Lunch-When travel begins before 12 noon and extends beyond 2 p.m.
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3. Dinner—When travel begins before 6 p.m. and extends beyond 8 p.m., or when travel occurs
during nighttime hours due to special assignment.
No allowance shall be made for meats when travel is confined to the city or town of the official
headquarters or immediate vicinity; except assignments of official business outside the traveler's
regular place of employment if travel expenses are approved. The Chief Financial Officer shall establish
a schedule for processing Class C travel subsistence payments at least on a monthly basis.
(6) RATES OF PER DIEM AND SUBSISTENCE ALLOWANCE.—For purposes of reimbursement rates and
methods of calculation, per diem and subsistence allowances are provided as follows:
(a) All travelers shall be allowed for subsistence when traveling to a convention or conference or
when traveling within or outside the state in order to conduct bona fide state business, which
convention, conference, or business serves a direct and lawful public purpose with relation to the public
agency served by the person attending such meeting or conducting such business, either of the following
for each day of such travel at the option of the traveler:
1. Eighty dollars per diem; or
2. if actual expenses exceed $80, the amounts permitted in paragraph(b) for subsistence, plus
actual expenses for lodging at a single-occupancy rate to be substantiated by paid bills therefor.
When lodging or meals are provided at a state institution, the traveler shalt be reimbursed only for the
actual expenses of such lodging or meals, not to exceed the maximum provided for in this subsection.
(b) Alt travelers shall be allowed the following amounts for subsistence while on Class C travel on
official business as provided in paragraph (5)(b):
1. Breakfast $6
2. Lunch $11
3. Dinner $19
(c) No one, whether traveling out of state or in state, shall be reimbursed for any meal or lodging
included in a convention or conference registration fee paid by the state.
(7) TRANSPORTATION.-
(a) All travel must be by a usually traveled route. In case a person travels by an indirect route for his
or her own convenience, any extra costs shall be borne by the traveler; and reimbursement for expenses
shall be based only on such charges as would have been incurred by a usually traveled route.The agency
head or his or her designee shall designate the most economical method of travel for each trip, keeping
in mind the following conditions:
1. The nature of the business.
2. The most efficient and economical means of travel (considering time of the traveler, impact on
the productivity of the traveler, cost of transportation, and per diem or subsistence required). When it
is more efficient and economical to either the traveler or the agency head, jet service offered by any
airline, whether on state contract or not, may be used when the cost is within an approved threshold
determined by the agency head or his or her designee.
3. The number of persons making the trip and the amount of equipment or material to be
transported.
(b) The Department of Financial Services may provide any form it deems necessary to cover travel
requests for traveling on official business and when paid by the state.
(c) Transportation by common carrier when traveling on official business and paid for personally by
the traveler, shalt be substantiated by a receipt therefor. Federal tax shall not be reimbursable to the
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traveler unless the state and other public agencies are also required by federal law to pay such tax. In
the event transportation other than the most economical class as approved by the agency head is
provided by a common carrier on a flight check or credit card, the charges in excess of the most
economical class shalt be refunded by the traveler to the agency charged with the transportation
provided in this manner.
(d)1. The use of privately owned vehicles for official travel in lieu of publicly owned vehicles or
common carriers may be authorized by the agency head or his or her designee. Whenever travel is by
privately owned vehicle:
a. A traveler shall be entitled to a mileage allowance at a rate of 44.5 cents per mile; or
b. A traveler shall be entitled to the common carrier fare for such travel if determined by the
agency head to be more economical.
2. Reimbursement for expenditures related to the operation, maintenance, and ownership of a
vehicle shall not be allowed when privately owned vehicles are used on public business and
reimbursement is made pursuant to this paragraph, except as provided in subsection (8).
3. All mileage shall be shown from point of origin to point of destination and, when possible, shalt
be computed on the basis of the current map of the Department of Transportation. Vicinity mileage
necessary for the conduct of official business is allowable but must be shown as a separate item on the
expense voucher.
(e) Transportation by chartered vehicles when traveling on official business may be authorized by
the agency head when necessary or where it is to the advantage of the agency, provided the cost of such
transportation does not exceed the cost of transportation by privately owned vehicle pursuant to
paragraph (d).
(f) The agency head or his or her designee may grant monthly allowances in fixed amounts for,use of
privately owned automobiles on official business in lieu of,the,rnileage,rate provided in paragraph
Allowances granted pursuant to this paragraph sriati be reasonable, taking,into account the customary
use of the automobile, the roads customarily traveled and whether any-of the expenses incident to the
oPeration,.maintenance,and awnership of the_aut mobile are paid frorr-fi nds of t-he genc�y or ther
public funds.'Such allowance rnay,oe char ged at an time,and shall_be made on the basis, f a signed;
statement of the traveler,filedFbefore theallowanr.a'granted or changed;and 4104 annually,
thereafter he sta ant steal snow the}tau d'distances or an averagetypi cait month's°travel on
official business,.anti the amount that would be allowed under the approved rate per male forwthetraveli
shown in the:statement, if payment had been made pursuant to paragraph(d)
(g) No contract may be entered into between a public officer or employee, or any other person, and
a public agency, in which a depreciation allowance is used in computing the amount due by the agency
to the individual for the use of a privately owned vehicle on official business; provided, any such
existing contract shall not be impaired.
(h) No traveler shall be allowed either mileage or transportation expense when gratuitously
transported by another person or when transported by another traveler who is entitled to mileage or
transportation expense. However, a traveler on a private aircraft shall be reimbursed the actual amount
charged and paid for the fare for such transportation up to the cost of a commercial airline ticket for
the same flight, even though the owner or pilot of such aircraft is also entitled to transportation
expense for the same flight under this subsection.
(8) OTHER EXPENSES.
(a) The following incidental travel expenses of the traveler may be reimbursed:
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1. Taxi fare.
2. Ferry fares; and bridge, road, and tunnel tolls.
3. Storage or parking fees.
4. Communication expense.
5. Convention registration fee while attending a convention or conference which will serve a direct
public purpose with relation to the public agency served by the person attending such meetings. A
traveler may be reimbursed the actual and necessary fees for attending events which are not included in
a basic registration fee that directly enhance the public purpose of the participation of the agency in
the conference. Such expenses may include, but not be limited to, banquets and other meat functions.
It shall be the responsibility of the traveler to substantiate that the charges were proper and necessary.
However, any meals or lodging included in the registration fee will be deducted in accordance with the
allowances provided in subsection (6).
(b) Other expenses which are not specifically authorized by this section may be approved by the
Department of Financial Services pursuant to rules adopted by it. Expenses approved pursuant to this
paragraph shalt be reported by the Department of Financial Services to the Auditor General annually.
(9) RULES.-
(a) The Department of Financial Services shall adopt such rules, including, but not limited to, the
general criteria to be used by a state agency to predetermine justification for attendance by state
officers and employees and authorized persons at conventions and conferences, and prescribe such
forms as are necessary to effectuate the purposes of this section. The department may also adopt rules
prescribing the proper disposition and use of promotional items and rebates offered by common carriers
and other entities in connection with travel at public expense; however, before adopting such rules, the
department shall consult with the appropriation committees of the Legislature.
(b) Each state agency shalt adopt such additional specific rules and specific criteria to be used by it
to predetermine justification for attendance by state officers and employees and authorized persons at
conventions and conferences, not in conflict with the rules of the Department of Financial Services or
with the general criteria to be used by a state agency to predetermine justification for attendance by
state officers and employees and authorized persons at conventions, as may be necessary to effectuate
the purposes of this section.
(10) FRAUDULENT CLAIMS.—Claims submitted pursuant to this section shall not be required to be
sworn to before a notary public or other officer authorized to administer oaths, but any claim
authorized or required to be made under any provision of this section shall contain a statement that the
expenses were actually incurred by the traveler as necessary travel expenses in the performance of
official duties and shall be verified by a written declaration that it is true and correct as to every
material matter; and any person who willfully makes and subscribes any such claim which he or she does
not believe to be true and correct as to every material matter, or who willfully aids or assists in, or
procures, counsels, or advises the preparation or presentation under the provisions of this section of a
claim which is fraudulent or is false as to any material matter, whether or not such falsity or fraud is
with the knowledge or consent of the person authorized or required to present such claim, is guilty of a
misdemeanor of the second degree, punishable as provided in s. 775.082 or s. 775.083. Whoever shall
receive an allowance or reimbursement by means of a false claim shall be civilly liable in the amount of
the overpayment for the reimbursement of the public fund from which the claim was paid.
(11) TRAVEL AUTHORIZATION AND VOUCHER FORMS.—
(a) Authorization forms.—The Department of Financial Services shall furnish a uniform travel
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authorization request form which shall be used by all state officers, employees, and authorized
persons when requesting approval for the performance of travel to a convention or conference.The
form shall include, but not be limited to, provision for the name of each traveler, purpose of travel,
period of travel, estimated cost to the state, and a statement of benefits accruing to the state by virtue
of such travel. A copy of the program or agenda of the convention or conference, itemizing registration
fees and any meals or lodging included in the registration fee, shall be attached to, and filed with, the
copy of the travel authorization request form on file with the agency.The form shall be signed by the
traveler and by the traveler's supervisor stating that the travel is to be incurred in connection with
official business of the state. The head of the agency or his or her designated representative shall not
authorize or approve such request in the absence of the appropriate signatures. A copy of the travel
authorization form shall be attached to, and become a part of, the support of the agency's copy of the
travel voucher.
(b) Voucher forms.-
1. The Department of Financial Services shall furnish a uniform travel voucher form which shalt be
used by all state officers, employees, and authorized persons when submitting travel expense
statements for approval and payment. No travel expense statement shall be approved for payment by
the Chief Financial Officer unless made on the form prescribed and furnished by the department.The
travel voucher form shall provide for, among other things, the purpose of the official travel and a
certification or affirmation, to be signed by the traveler, indicating the truth and correctness of the
claim in every material matter, that the travel expenses were actually incurred by the traveler as
necessary in the performance of official duties, that per diem claimed has been appropriately reduced
for any meals or lodging included in the convention or conference registration fees claimed by the
traveler, and that the voucher conforms in every respect with the requirements of this section. The
original copy of the executed uniform travel authorization request form shall be attached to the uniform
travel voucher on file with the respective agency.
2. Statements for travel expenses incidental to the rendering of medical services for and on behalf
of clients of the Department of Health shall be on forms approved by the Department of financial
Services.
(12) ADVANCEMENTS.-Notwithstanding any of the foregoing restrictions and limitations,an agency
head or his or her designee may make, or authorize the making of, advances to cover anticipated costs
of travel to travelers. Such advancements may include the costs of subsistence and travel of any person
transported in the care or custody of the traveler in the performance of his or her duties.
(13) DIRECT PAYMENT OF EXPENSES BY AGENCY.—Whenever an agency requires an employee to incur
either Class A or Class B travel on emergency notice to the traveler, such traveler may request the
agency to pay his or her expenses for meals and lodging directly to the vendor, and the agency may pay
the vendor the actual expenses for meals and lodging during the travel period, limited to an amount not
to exceed that authorized pursuant to this section. In emergency situations, the agency head or his or
her designee may authorize an increase in the amount paid for a specific meat, provided that the total
daily cost of meals does not exceed the total amount authorized for meals each day. The agency head or
his or her designee may also grant prior approval for a state agency to make direct payments of travel
expenses in other situations that result in cost savings to the state, and such cost savings shall be
documented in the voucher submitted to the Chief Financial Officer for the direct payment of travel
expenses.The provisions of this subsection shall not be deemed to apply to any legislator or to any
employee of the Legislature.
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(14) APPLICABILITY TO COUNTIES, COUNTY OFFICERS, DISTRICT SCHOOL BOARDS, SPECIAL DISTRICTS,
AND METROPOLITAN PLANNING ORGANIZATIONS.-
(a) The following entities may establish rates that vary from the per diem rate provided in paragraph
(6)(a), the subsistence rates provided in paragraph (6)(b), or the mileage rate provided in paragraph (7)
(d)if those rates are not less than the statutorily established rates that are in effect for the 2005-2006
fiscal year:
1. The governing body of a county by the enactment of an ordinance or resolution;
2. A county constitutional officer, pursuant to s. 1(d), Art. VIII of the State Constitution, by the
establishment of written policy;
3. The governing body of a district school board by the adoption of rules;
4. The governing body of a special district, as defined in s. 189.403(1), except those special districts
that are subject to s. 166.021(9), by the enactment of a resolution; or
5. Any metropolitan planning organization created pursuant to s. 339.175 or any other separate legal
or administrative entity created pursuant to s.339.175 of which a metropolitan planning organization is
a member, by the enactment of a resolution.
(b) Rates established pursuant to paragraph (a)must apply uniformly to all travel by the county,
county constitutional officer and entity governed by that officer, district school board, special district,
or metropolitan planning organization.
(c) Except as otherwise provided in this subsection, counties, county constitutional officers and
entities governed by those officers, district school boards, special districts, and metropolitan planning
organizations, other than those subject to s. 166.021(9), remain subject to the requirements of this
section.
(15) CLASS C TRAVEL.-Moneys appropriated from the State Treasury may not be used to pay per
diem or subsistence related to Class C travel.
History.-ss. 1,3,ch.22830, 1945;ss. 1,2,3,ch.23892, 1947;ss. 1,3,ch.25040, 1949;ss.1,3,ch.26910, 1951;s. 1,ch.
28303, 1953; s. 1,ch. 29628, 1955;s. 1,ch.57-230;s. 1,ch.61.183;s. 1,ch.61-43;s. 1,ch.63-5;s. 1,ch.63-192;s. 1,ch.
63-122;s.1,ch.63-400;ss.2,3,di.67-371;ss.1,2,ch.67-2206;s. 1,ch.69-193;s. 1,ch.69-381;ss. 12,23, 31,35,ch. 69-
106;s.65,ch.71-136;s. 1, ch.72-213;s. 1,ch.72-217;s. 1,ch.72-324;s.26,ch.72-404;s.1,ch.73-169;s. 1,ch.74.15;s.
1,ch.74-246;s. 1,ch.74-365;ss. 1,2,ch.75-33;s. 1,ch.76-166;s.2,ch.76-208;ss. 1,2,ch.76-250;s. 1,ch.77-174;s.1,
ch.77-231;ss. 1,2,ch.77-437;s.2,ch.78-95;s.51,ch.79-190;s. 1,ch.79-205;s.1,ch.79-303;s. 1,ch.79-412;ss. 1,2,
ch.81-207;ss. 1,2,ch.83-307;s. 1,ch.85-140;s. 1,ch.87-407;s.4,ch.88-235;s.12,ch.89-291;s. 18,ch.91-45;s. 1,ch.
94-139;s. 1403,ch.95-147;s.26,ch.95-312;s.5,ch.96-310;s.43,ch.96-399;s.23,ch.98-136;s.9,ch.99-8;s.7,ch.99-
155;s. 16,ch.99-399;ss.48, 53,ch.2001-254;ss.46,79,ch.2002-402;s.2,ch.2003-125;s. 123,ch.2003-261;s.49,ch.
2003-399;s.5,ch.2004-5;s.32,ch.2004-269;s.23,ch.2005-71;s.12,ch.2006-1;s.6,ch.2006-18;ss. 14, 53,ch.2006-
26;s.1,ch.2006-41;s.3,ch.2006-54;s.2,ch.2007-196;s.6,ch.2008-6;s. 13,ch.2008-153;s,2,ch.2010-4;s.4,ch.
2011-143.
Copyright C?1995-2014 The Florida Legislature•Privacy Statement•Contact Us
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Advisory Legal Opinion-Travel Expenses,fixed monthly vehicle allowance 9/9/2014 13.A.
Florida Attorney General
Advisory Legal Opinion
Number: AGO 90-06
Date: January 29, 1990
Subject: Travel Expenses, fixed monthly vehicle allowance
Mr. Kenneth B. Cuyler
Collier County Attorney
Collier County Courthouse
3301 Tamiami Trail East
Building F
Naples, Florida 339632-4976
RE: COUNTIES--TRAVEL EXPENSES--PUBLIC EMPLOYEE--county must consider
only those factors enumerated in granting reasonable fixed monthly
allowances for the use of private vehicles in conducting official
business
Dear Mr. Cuyler:
You ask on behalf of the Collier County Commission substantially the
following question:
May the board of county commissioners of noncharter county, pursuant
to s . 112.061 (7) , F.S. (1988 Supp. ) and Ch. 125, F.S. (1988 Supp.) ,
authorize and approve monthly allowances for the use of privately
owned vehicles by county employees for official business based upon
administrative, budgetary, and general welfare factors not
specifically enumerated in s. 112.061 (7) , F.S. (1988 Supp. ) ?
In sum:
It is within the discretion of the board of county commissioners to
authorize fixed monthly allowances for the use of privately owned
vehicles by county employees for official business. Such allowances,
however, must be reasonable, taking into account those factors
enumerated in s. 112 .061 (7) (f) , F.S. (1988 Supp. ) .
Section 1 (f) , Art. VIII, State Const. , provides:
"Counties not operating under county charters shall have such power
of self-government as is provided by general or special law. The
board of county commissioners of a county not operating under a
charter may enact, in a manner prescribed by general law, county
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Advisory Legal Opinion-Travel Expenses, fixed monthly vehicle allowance 9/9/2014 13.A.
ordinances not inconsistent with general or special law . . . . "
n
This constitutional guarantee of home rule power for non-charter
counties is codified in s. 125.01 (1) , F.S. (1988 Supp.) , which
provides that " [t]he legislative and governing body of a county
shall have the power to carry on county government. To the extent
not inconsistent with general or special law . . . . " In Speer v.
Olson, [1] The Supreme Court of Florida determined that s. 125.01(1) ,
F.S. (1988 Supp.) , quoted above, grants the governing body of a
county full power to carry on county government and " [u]nless the
Legislature has preempted a particular subject relating to county
government by either general or special law, the county governing
body . . . has full authority to act through the exercise of home
rule power. " [2]
Thus, the governing body of a non-charter county, such as Collier
County, may act through its home rule power, except in those areas
where the Legislature has preempted a particular subject. [3]
You state that the Collier County Commission has determined that
providing a monthly allowance to public employees for the use of
their private automobiles in carrying out their public duties is
less expensive than purchasing county automobiles. The monthly
allowance, however, is greater than the statutorily prescribed
reimbursement for mileage.
In s. 112.061, F.S. (1988 Supp. ) , the Legislature provides a uniform
method for the reimbursement of public officers, employees, and
authorized persons whose travel expenses are paid by a public
agency. [4] To preserve the uniformity of reimbursement for travel
expenses, s. 112.061 (1) (b) , F.S. (1988 Supp. ) states:
"1. The provisions of this section shall prevail over any
conflicting provisions in a general law, present or future, to the
extent of the conflict; but if any such general law contains a
specific exemption from this section, including a specific reference
to this section, such general law shall prevail, but only to the
extent of the exemption.
2. The provisions of any special or local law, present or future,
shall prevail over any conflicting provisions in this section, but
only to the extent of the conflict. "
Thus, s. 112 .061, F.S. (1988 Supp. ) , sets forth the method,
prescribed by general law, by which public officers, employees and
authorized persons are reimbursed for travel expenses.
^, Section 112 .061 (7) , F.S. (1988 Supp.) , requires that all travel be
by a usually traveled route. Furthermore, the agency head must
determine the most economical method of travel for each trip,
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considering:
"1. The nature of the business.
2 . The most efficient and economical means of travel considering
time of the traveler, cost of transportation, and per diem or
subsistence required.
3. The number of persons making the trip and the amount of equipment
or material to be transported. " [5]
The use of a privately owned vehicle for official travel in lieu of
a publicly owned vehicle or common carrier may be authorized by the
agency head. [6] Furthermore, s. 112.061 (7) (d) , F.S. (1988 Supp. ) ,
provides:
"Whenever travel is by privately owned vehicle, the traveler shall
be entitled to a mileage allowance at a fixed rate of 20 cents per
mile or the common carrier fare for such travel, as determined by
the agency head. Reimbursement for expenditures related to the
operation, maintenance, and ownership of a vehicle shall not be
allowed when privately owned vehicles are used on public business
and reimbursement is made pursuant to this paragraph, except as
provided in subsection (8) . " [7]
n
Section 112 .061 (7) (f) , F.S. (1988 Supp. ) , however, states:
"The agency head may grant monthly allowances in fixed amounts for
use of privately owned automobiles on official business in lieu of
the mileage rate provided in paragraph (d) . Allowances granted
pursuant to this paragraph shall be reasonable, taking into account
the customary use of the automobile, the roads customarily traveled,
and whether any of the expenses incident to the operation,
maintenance, and ownership of the automobile are paid from funds of
the agency or other public funds. Such allowance may be changed at
any time, and shall be made on the basis of a signed statement of
the traveler, filed before the allowance is granted or changed, and
at least annually thereafter. The statement shall show the places
and distances for an average typical month's travel on official
business, and the amount that would be allowed under the approved
rate per mile for the travel shown in the statement, if payment had
been made pursuant to paragraph (d) . " [8]
Thus, the governing body of the county, as the agency head, has
discretion to grant fixed monthly allowances to reimburse travel
expenses for privately owned vehicles used for official business.
While there are no specifically enumerated criteria which must be
considered when an agency head exercised discretion to grant a fixed
monthly allowance, the agency head must designate the most
economical method of travel for each trip. [9] In determining the
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Advisory Legal Opinion-Travel Expenses,fixed monthly vehicle allowance 9/9/2014 13.A.
amount of the fixed monthly allowance, however, the statute requires
that such amount be "reasonable, " taking into account the customary
use of the automobile, the roads customarily traveled, and whether
expenses incident to the operation, maintenance and ownership of the
automobile are paid from public funds.
Where the Legislature has expressly enumerated those things which
must be considered in determining a reasonable fixed monthly
allowance, no other factors should be included. [10] Furthermore, as
evidenced by the express intent of this legislation, the purpose of
s. 112 .061, F.S. (1988 Supp.) , is to establish standard and uniform
procedures to reimburse public officers and employees for travel
expense. [11]
Therefore, it is my opinion that the governing board of the county,
as the agency head, has discretion to grant a fixed monthly
allowance in lieu of the prescribed mileage rate. The fixed amount,
however, must be reasonable, taking into account those factors
enumerated in s. 112.061 (7) (f) , F.S. (1988 Supp. ) .
Sincerely,
Robert A. Butterworth
Attorney General
RAB/tgk
[1] 367 So.2d 207 (Fla. 1978) .
[2] Id. at 211.
[3] See Davis v. Gronemeyer, 251 So. 2d 1 (Fla. 1971) (where state
law preempts a field, local government may not legislate on the same
subject) . Cf. City of Miami Beach v. Rocio Corporation, 404 So.2d
1066 (Fla. 3d DCA 1981) (municipal ordinances are inferior to state
law and must fail when conflict arises) .
[4] See s. 112.061 (1) , F.S. (1988 Supp. ) , stating:
"There are inequities, conflicts, inconsistencies, and lapses in the
numerous laws regulating or attempting to regulate traveling
expenses of public officers, employees, and authorized persons in
the state. It is the intent of the Legislature:
(a) To remedy same and to establish uniform maximum rates, and
limitations, with certain justifiable exceptions, applicable to all
public officers, employees, and authorized persons whose travel
expenses are paid by a public agency. "
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[5] Section 112.061 (7) (a) , F.S. (1988 Supp.) .
[6] Section 112 .061 (7) (d) 1. , F.S. (1988 Supp.) .
[7] Id. Section 112.061 (8) , F.S. (1988 Supp) , sets forth incidental
travel expenses which the traveler may be reimbursed, such as taxi
fare, ferry fares, road, bridge and tunnel tolls, storage or parking
fees, communication expense, and convention registration fees for
conventions serving a direct public purpose.
[8] See s. 112 .061 (7) (g) , F.S. (1988 Supp.) , prohibiting contracts
between a public officer or employee, or any other person, and a
public agency, in which depreciation allowance is used in computing
the amount due by the agency to the individual for the use of a
privately owned vehicle.
[9] See s. 112.061 (7) (a) , F.S. (1988 Supp. ) .
[10] Towerhouse Condominium, Inc. v. Millman, 475 So.2d 674 (Fla.
1985) (general rule of statutory construction is that mention of one
thing implies the exclusion of another) .
[11] See s . 112 .061 (1) , F.S. (1988 Supp.) , supra.
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Advisory Legal Opinion-Counties--establishment of travel allowances 9/9/2014 13.A.
Florida Attorney General
Advisory Legal Opinion
Number: AGO 92-67
Date: September 17, 1992
Subject: Counties--establishment of travel allowances
Ms. Beth A. Sullivan
Assistant County Attorney Charlotte County
RE: COUNTIES--CHARTER COUNTIES--TRAVEL EXPENSES--PUBLIC OFFICERS AND
EMPLOYEES--BUDGETING--establishment of travel allowances for county
commissioners. s. 112.061, F.S.
Dear Ms. Sullivan:
You ask substantially the following questions:
1. Is the Board of County Commissioners of Charlotte County
^ authorized to adopt a budget for travel by the commissioners for
official business which authorizes each commissioner to determine
what constitutes his or her official business?
2 . Is a board of county commissioners, the chairman of such a board,
or an individual county commissioner considered to be the " [a]gency
head or head of the agency, " as that term is defined in s. 112 .061,
F.S. , for purposes of authorizing travel expenses for individual
commissioners?
3. Is the adoption of an annual budget by the Board of County
Commissioners of Charlotte County pursuant to s. 129. 01, F.S. ,
sufficient action by the agency head under s. 112 .061 (7) (f) , F.S. ,
to allow the agency head to grant monthly allowances in fixed
amounts for travelers electing to use their privately owned
automobiles on official business?
In sum:
1. In light of the requirements of s. 112 .061 (7) (f) , F.S. , the Board
of County Commissioners of Charlotte County may not adopt a budget
for the travel of the commissioners for official business in which
each commissioner has the authority to determine what constitutes
n official business for his or her own reimbursement.
2 . Pursuant to s. 112.061 (2) , F.S. , the agency head of a county is
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the county commission as a collegial body.
3. While no information has been provided regarding the specificity
or content of the Charlotte County budget, to the extent the
Charlotte County budgetary process will accommodate the requirements
of s. 112 .061 (7) (f) , F.S. , it would appear to satisfy the
requirements of the statute.
QUESTION ONE
Pursuant to s. 1 (g) , Art. VIII, State Const. :
"Counties operating under county charters shall have all powers of
local self-government not inconsistent with general law, or with
special law approved by vote of the electors. The governing body of
a county operating under a charter may enact county ordinances not
inconsistent with general law. The charter shall provide which shall
prevail in the event of conflict between county and municipal
ordinances. "
Thus, while charter counties possess extensive powers of self-
government, legislation by such counties may not be inconsistent
with provisions of general law. [1]
Section 112.061, F.S. , provides a uniform method for the !�
reimbursement of public officers, employees, and authorized persons
whose travel expenses are paid by the public agency. [2] Section
112 .061 (7) (f) , F.S. , provides that:
"The agency head may grant monthly allowances in fixed amounts for
use of privately owned automobiles on official business in lieu of
the mileage rate provided in paragraph (d) [of s. 112.061 (7) , F.S. ] .
Allowances granted pursuant to this paragraph shall be reasonable,
taking into account the customary use of the automobile, the roads
customarily traveled, and whether any of the expenses incident to
the operation, maintenance, and ownership of the automobile are paid
from funds of the agency or other public funds. Such allowance may
be changed at any time, and shall be made on the basis of a signed
statement of the traveler, filed before the allowance is granted or
changed, and at least annually thereafter. The statement shall show
the places and distances for an average typical month's travel on
official business, and the amount that would be allowed under the
approved rate per mile for the travel shown in the statement, if
payment had been made pursuant to paragraph (d) . "
Thus, the governing body of the county, as the agency head, [3] has
discretion to grant fixed monthly allowances to reimburse travel
expenses for privately owned vehicles used for official business. [4]
This discretionary authority would open this area of legislation to
local regulation. [5]
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However, the proposed plan in which each commissioner would
determine for himself or herself what constitutes official business
for reimbursement purposes would not appear to satisfy the
requirements of s. 112.061(7) , F.S. The statute requires that a
monthly allowance be granted by the agency head based on a number of
factors. [6] Nothing in s. 112 .061, F.S. , would allow a traveler to
make such a determination of reasonableness independently. Reading
two statutory definitions together, an "agency head" is the highest
policymaking authority of a political subdivision, board,
commission, county, or any other separate unit of government. [7]
Thus, the determination is reserved to the county commission, as a
collegial body, which can exercise independent judgment in approving
travel allowances. [8]
In light of the requirement that county legislation not be
inconsistent with general law, I cannot say that a plan which
authorizes individual county commissioners to approve their own
travel for reimbursement purposes would be consistent with the
requirements of s. 112.061(7) (f) , F.S.
QUESTION TWO
As is discussed in my response to Question One, the phrase "agency
head" as used in s. 112 .061, F.S. , refers, in this case, to the
county commission as a collegial body.
QUESTION THREE
Section 112.061 (7) , F.S. , requires that the governing body of the
county, as the agency head, has discretion to grant fixed monthly
allowances to reimburse travel expenses for privately owned vehicles
used for official business. While there are no specifically
enumerated criteria which must be considered when an agency head
determines that monthly travel allowances are appropriate for
reimbursing travel expenses, [9] once such a decision is made factors
are set forth for determining the amount of the allowance. The
statute requires that such amount be "reasonable, " taking into
account the customary use of the automobile, the roads customarily
traveled, and whether expenses incident to the operation,
maintenance and ownership of the automobile are paid from public
funds. [10] Further, the statute requires that provisions for the
allowance be flexible enough to allow changes at any time, and that
the allowance be made on the basis of a signed statement by the
traveler, which must be filed before the allowance is granted or
changed and at least annually thereafter. [11]
Although the statute sets forth the criteria which must be
considered in calculating the monthly travel allowance, it does not
require that provision for the allowance be made by any particular
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method, i.e. , ordinance, resolution, or other formal action of the
board. Therefore, while this office has been provided with no
information regarding the Charlotte County budgetary process, to the
extent an annual budget can accommodate the factors set forth in s.
112 .061, F.S. , the adoption of such a budget would appear to satisfy
the statutory requirements.
Sincerely,
Robert A. Butterworth
Attorney General
RAB/t
[1] See AGO' s 90-1, 86-62, 81-7, and 79-109 which discuss the
authority of charter counties to enact ordinances on subjects not
preempted to the state when the terms of such county legislation are
not inconsistent with general law.
[2] The Legislature expressed its intent in enacting s. 112.061 (1) ,
F.S. , as follows:
"There are inequities, conflicts, inconsistencies, and lapses in the
numerous laws regulating or attempting to regulate travel expenses
of public officers, employees, and authorized persons in the state.
It is the intent of the Legislature: (a) To remedy same and to
establish uniform maximum rates, and limitations, with certain
justifiable exceptions, applicable to all public officers,
employees, and authorized persons whose travel expenses are paid by
a public agency. . . . "
[3] See s. 112 .061 (2) (a) and (b) , F.S. , defining " [a]gency or public
agency" to include counties and " [a]gency head or head of the
agency" as " [t]he highest policymaking authority of a public
agency . . . . "
[4] See AGO 90-6 (It is within the discretion of the board of county
commissioners to authorize fixed monthly allowances for the use of
privately owned vehicles by county employees for official business) .
[5] See Inf. Op. to Mr. Randy Ludacer, dated July 7, 1992 (Monroe
County is authorized to adopt an ordinance providing a monthly
allowance for the use of privately owned vehicles by the
commissioners. Such an ordinance must accommodate the factors set
forth in s. 112 .061 (7) (f) , F.S. , for such allowances) .
[6] See AGO 76-17, which discusses these factors. And compare s.
112.061 (3) (a) , F.S. , which provides that an agency head, or his
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"designated representative, " must authorize and approve all travel,
with s. 112 .061 (7) (f) , F.S. , which states only that the "agency
head" may grant monthly travel allowances.
[7] See s. 112 .061 (2) (a) and (b) , F.S.
[8] See Alsop v. Pierce, 19 So. 2d 799, 805 (Fla. 1944) , and Thayer
v. State, 335 So. 2d 815, 817 (Fla. 1976) , for the proposition that
when the Legislature has prescribed how a thing must be done, that
method must be used.
[9] See s . 112 .061 (7) (a) , F.S.
[10] See AGO 90-6, concluding that factors not specifically included
in s. 112.061 (7) , F.S. , may not be used in calculating the monthly
travel allowances authorized for use of privately owned vehicles by
county employees and officers.
[11] Pursuant to s. 112 .061 (7) (f) , F.S. , " [t]he statement shall show
the places and distances for an average typical month' s travel on
official business, and the amount that would be allowed under the
approved rate per mile for the travel shown in the statement, if
payment had been made pursuant to paragraph (d) . "
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9/9/2014 13.A.
CMA 5341
COMPENSATION ADMINISTRATION
(Effective Date: May 21, 1999(Revised: November 4,2000; Revised: October 1,2001; Revised:
October 1, 2003; Revised: January 1, 2005; Revised April 1, 2006; Revised: August 20, 2007;
Revised: May 1,2009; Revised September 30,2011))
§5341-1. Purpose.
The purpose of this Instruction is to provide for the implementation of a uniform
compensation administration practice authorized by the County Manager for non-bargaining
unit employees.
§5341-2.Concept.
It is the policy of the County to establish and administer a system of compensation based on
external competitiveness, internal equity, relative complexity and responsibility between
classifications, market economic conditions, County financial policies and appropriate
federal, state and local laws pertaining to compensation. This system shall be utilized to
contribute to an environment conducive to employee attraction, retention, motivation and
productivity.
A. Responsibilities:
(1) The Human Resources Department is responsible for the following:
(a) Recommending compensation systems, policies and procedures to the
County Manager and, as appropriate, the Board and ensuring adherence to
those implemented.
(b) Developing, maintaining and revising job descriptions as a component for
compensation decisions.
(c) Providing compensation administration reports and data needed for
program review and control.
(d) Reviewing and providing recommendations for revising base pay rates, pay
structures and pay practices at least annually to ensure effective
recruitment, retention, motivation and productivity.
(e) Ensuring compliance with wage and hour laws and regulations.
(0 Consulting with employees, supervisors and management on compensation
administration issues.
(g) Maintaining the pay plan schedule of pay grades for each classification
consisting of hourly or annual rates for the minimums and maximums of
the pay ranges.
(2) The Operating Managers and Supervisors have responsibility for the following:
(a) Ensuring that approved compensation administration policies, programs
and procedures are consistently followed in all divisions, departments and
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C M A 5341
sections of the County.
(b) Reviewing job descriptions and Comprehensive Position Questionnaires
and ensuring the Human Resources Director is informed of all new and
changed jobs in order for Human Resources to analyze, audit and establish
appropriate classifications.
(c) Recommending revisions to compensation administration policies,
procedures and practices to the Human Resources Director when necessary.
B. Components:
(1) Pay ranges shall be established as a part of the Pay and Classification Plan. Pay
ranges will include a salary grade and the minimum and maximum for each pay
grade.
(2) Administrative guidelines will be developed and implemented based on local,
state and federal law, effective management principles and best market practices.
C. Amendments: Revised pay ranges will be considered by the Human Resources
Director in conjunction with studies indicating that revisions to the Pay and
Classification Plan are necessary because of adjustments in internal equity or external
competitiveness.
D. Pay Administration Guidelines:
(1) Appointments:
(a) The base pay of new employees will be placed appropriately within the pay
range established for their classification based upon their prior experience
and skill level. The Division Administrator and Human Resources Director
may approve recommendations for offers above the minimum but not
exceeding the maximum of the pay range, with proper justification. Such
justification may include, but is not limited to, external competitiveness,
internal equity, difficulty in filling the position, or qualifications exceeding
the classification's minimum requirements.
(2) Special Pay Adjustments:
(a) Special pay adjustments may be utilized to justify a base pay increase not
provided for elsewhere under this Instruction and are limited to a maximum
of 10%. Special pay adjustment requests must meet at least one of the
following requirements in order to be recommended for approval. Special
pay adjustments must be authorized by the Division Administrator and
submitted to the Human Resources Director for approval.
[1] Additional permanent higher-level job responsibilities not required in
the employee's current job classification and from a higher-level job
classification.
[2] Significant increase in the employee's span of control (i.e., number of
subordinates significantly increases or locales or sections under the
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employee's jurisdiction significantly increase).
[3] Serious base pay inequity internally and/or with the external market
for a comparable position.
[4] Exceptional or unusual conditions associated with an employee's job
classification.
(b) No employee may be granted a special pay adjustment more than once
during any fiscal year.
(c) Any special pay adjustment shall not result in a base pay that exceeds the
maximum salary established for the employee's current job classification.
(d) Special pay adjustments may be retroactive to the effective date of one of
the four reasons listed in (a) above, but the retroactivity will not exceed a
maximum of 45 business days. In no event will an adjustment be
retroactive into a previous fiscal year.
E. General Wage and Pay Plan Adjustments: The County Manager may propose a general
wage and/or pay plan adjustment as part of the budget approved by the Board of
County Commissioners. Such adjustments (pay plan maintenance costs) will be
consistent with the specific needs of the compensation plan at that time and proposed
by the Human Resources Director to the County Manager.
F. Deferred Compensation Match: The County will provide a match (not a contribution) n
to a deferred compensation account that will be available effective the 1 of January
each participating year to employees who on October 1 of the previous year are at or
above the match point of their respective pay grade. The match point is identified in
the pay plan for each pay grade as the "Match Point" and is used for eligibility for the
Deferred Compensation Match. The eligible employee must be actively contributing to
a deferred compensation account (Nationwide or ICMA).The match provided is up to a
$500.00 match for employees; Directors or equivalents up to a $1500.00 match and
Administrators or equivalents up to a $3,000.00 match.
G. Merit Awards: Merit awards will be distributed as determined by the County Manager
following approval by the Board of County Commissioners.
H. Acting Assignment/Temporary Significant Additional Duties: An employee who is
requested to perform work in a higher-level classification on an acting basis or to
assume temporary significant additional duties for less than three weeks shall do so
with no increase in base pay. Should the acting assignment/temporary significant
additional duties be expected to exceed three weeks, the employee may or may not be
granted a temporary adjustment in pay. If a temporary adjustment in pay is provided,
the adjustment may be up to 10% above his/her base pay.
if the temporary adjustment is to perform work on an acting basis in a higher-level
classification, the temporary adjustment will be added to the employee's base pay. The
resulting base pay shall not be less than the minimum pay rate of the temporary
higher-level classification even if this resulting base pay exceeds the maximum pay
rate for the employee's current classification. Any future increases to base pay (Cost of
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Living Adjustment, merit increases, etc) will be applied to the resulting base pay
which includes the temporary adjustment.
If the temporary adjustment is for temporary significant additional duties, the
temporary adjustment will be paid as a premium and will not be added to base pay.
The sum of the premium and the base pay will not exceed the maximum pay rate for
the employee's current classification. Any future increases to base pay (Cost of Living
Adjustment, merit increases, etc) will be applied only to the base pay and not to the
premium.
This temporary adjustment shall be retroactive to the beginning of the acting
assignment/temporary significant additional duties but may be retroactive only for a
maximum of 45 business days. In no event will the temporary adjustment be
retroactive into a previous fiscal year.
The date that the temporary adjustment will be removed will be entered into
HR/Payroll system at the time that the temporary adjustment is effective. The
temporary adjustment will be in effect initially for a maximum of 6 months. The
department must take additional action in order for the removal date to be extended.
When the acting assignment/temporary significant additional duties have been
completed, the temporary adjustment will be removed. If the temporary adjustment has
been added to base pay, the employee's base pay will return to the former bast pay,
adjusted by any Cost of Living Adjustment, merit increase or pay plan increase that
may have occurred after the temporary adjustment became effective.
Temporary adjustments in excess of 10% require the approval of the Human Resources
Director.
I. Promotion: A promotion occurs as a result of a competitive process for a vacant posted
position with a higher pay grade. Upon promotion to a classification with a higher pay
grade, the employee may receive a pay increase. If a pay increase is_provided, it may
be up to a 10% base pay increase or a base pay increase to the pay range minimum of
the new position, whichever is greater, unless such increase would exceed the
maximum salary of the pay range for the classification. The increase percentage
awarded, as a motivational incentive, may be split and provided in two steps,
implemented anytime between the initial promotional date and the final day of the
three month probationary period, except when the increase is to the pay range
minimum of the new position. Base pay increases in excess of 10% require approval of
the Human Resources Director. Promotions will not change the employee's
performance review date. If the promotion results in a change in supervision, the two
Supervisors will collaborate in order to generate the employee's next performance
review.
J. Demotion:
A demotion is the movement of an employee to a job classification with a lower pay
grade. A demotion may be involuntary or voluntary.
The employee must meet the minimum qualifications for the job to which he/she is
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being demoted.
(I) Involuntary Demotion
An employee may be involuntarily demoted to a position with a lower pay grade
for, but not limited to, any of the following reasons: an employee would
otherwise be laid off because the position is being abolished; the position is being
reclassified to a higher pay grade and the employee is not qualified to continue in
the position at a higher pay grade; the employee is being disciplined for below
standard work, workplace misbehavior, or other reasons; lack of work; lack of
funds; the return to work from an authorized leave of absence of another
employee to such a position in accordance with the rules on leaves of absence;
the employee does not possess the necessary qualifications to render satisfactory
service in the position; a reorganization; or, the employee has been promoted into
a higher level position and is not successfully performing the duties of the new
position.
(2) Voluntary Demotion
A voluntary demotion occurs when the employee voluntarily requests a demotion
and is moved to a lower level classification.
(3) Salary Administration Guidelines for Demotions
The base pay of an employee demoted to a classification having a lower pay
grade than his/her present classification shall be based upon the following:
(a) In all cases, the base pay will not be less than the minimum base pay nor
exceed the maximum base pay of the pay grade of the lower level position.
(b) An employee who takes a voluntary demotion to a previously held position
shall receive the same base pay he/she had before the promotion adjusted as
described in the following sentence. Any salary range adjustment, general
wage adjustment, Cost of Living Adjustment (COLA) or merit award (if
these salary adjustments have been previously added to the base pay)
granted while the employee served in the higher position will be added to
the former base pay to determine the final new base pay. The new base pay
cannot exceed the maximum base pay of the new lower pay grade.
(c) An employee who takes a voluntary demotion to a position not previously
held shall receive a decrease of a maximum of 10% to the existing base
pay. A larger decrease will be required when the 10% decrease would
result in a base pay that would exceed the maximum base pay of the new
lower pay grade.
(d) An employee who receives an involuntary disciplinary demotion (as
defined in CMA 5351) shall receive a decrease of a maximum of 10% to
the existing base pay. A larger decrease will be required when the 10%
decrease would result in a base pay that would exceed the maximum base
pay of the new lower pay grade.
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(c) Any other involuntary demotion such as reduction in force, shortage of
work or funds, reclassification, or return to work from an authorized leave
of absence may be implemented without a decrease in base pay. A written
request with supporting documentation must be approved by the Division
Administrator and submitted to the Human Resources Department. The
Human Resources Director will consider the recommendation based on the
reason for the demotion, the employee's length of service, the base pay of
other employees in the same job classification and the same department,
relative position of the base pay in the pay grade and pay increases granted
by the County since the employee's hire date. The Human Resources
Director will either approve or disapprove the demotion based upon this
review.
(f) Demotions will not change the employee's performance review date. If the
demotion results in a change in supervision, the two Supervisors will
collaborate in order to generate the employee's next performance review.
K. Transfers:
(I) An employee may be transferred to another department with the same job
classification or to a different job classification having the same pay grade as the
employee's present classification. A transfer will not change the employee's base
pay or pay grade.
(2) Transfers will not change the employee's performance review date. If the transfer
results in a change in supervision, the two Supervisors will collaborate in order to
generate the employee's next performance review.
L. Reassignments: The County Manager or Division Administrator may reassign an
employee to meet the operational needs of the organization. The reassignment may be
permanent or temporary depending upon the particular circumstances. Any impact on
base pay will be determined in accordance with this Instruction and will not change the
employee's performance review date. If the reassignment results in a change in
supervision, the two Supervisors will collaborate in order to generate the employee's
next performance review.
M. Reclassifications: An employee who is reclassified to a higher-level classification may
receive a pay increase. If a pay increase is provided, it may be up to 10% over the
current base pay or an increase to the pay range minimum of the new classification,
whichever is greater. If the current base pay is within the pay range of the new
classification, the base pay may or may not change. Base pay increases in excess of
10% require the approval of the Human Resources Director.
The increase to base pay may be retroactive to the date the employee assumed the new
responsibilities but the retroactivity will not exceed a maximum of 45 business days.
In no event will an increase to base pay be retroactive into a previous fiscal year.
(1) Reclassifications to a lower salary grade will result in no change in an employee's
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base pay unless the employee's base pay exceeds the maximum base pay
established for the new classification. In such cases, the employee's base pay
shall be adjusted to the maximum base pay of the new classification.
(2) Reclassification will not change the employee's performance review date. if the
reclassification results in a change of supervision, the two Supervisors will
collaborate in order to generate the employee's next performance review.
N. Career Progression:
(1) Approved career progression plans identifying beginning, intermediate and
advanced competency levels may offer incremental base pay increases as
approved within the plan for demonstration of the required competency set.
These criteria shall be established and monitored by the departments and must be
reviewed and approved by the Human Resources Director.
(2) Attainment of certain professional or technical certifications or licenses (i.e.,
attainment of a Florida water/wastewater operator license or regionally
sanctioned building inspection certification). This requirement does not
automatically apply to those employees who receive a college degree or
workshop or seminar certificate.
(3) Once an employee's base pay has reached the match point of his/her current pay
range, increases of the two types listed above shall be paid as a one-time bonus.
If a portion of the increase to base pay brings the base pay to the match point of
the pay range, the remainder of the increase shall be paid as a one-time bonus.
(4) All pending/in process certification increases and/or Career Progression increases
must be considered in establishing an employee's new base pay in cases of
promotions, transfers and/or reclasses and MUST be noted on the related PAR.
(5) A retroactive date for an increase to base pay will not exceed a limit of 45
business days from the date on the certificate or license or from the date the last
requirement for the increase was achieved. In no event will an increase to base
pay be retroactive into a previous fiscal year.
O. Overtime payment is governed by provisions of the Federal Fair Labor Standards Act:
(1) Collier County employees may be called upon and required to work overtime if,
in the opinion of the Supervisor, it is necessary to meet the demands of the job
being performed.
(2) Except for emergency situations, all overtime work must be approved, in
advance, by the Department Director. Overtime work may be requested for, but
is not necessarily limited to, the following circumstances:
(a) An accumulation of work due to unexpected and/or excessive absenteeism.
(b) An increase in the normal workload for short and unexpected periods of
time, such as the completion of a specific program or project.
(3) Any nonproductive time off, such as sick leave,jury duty, personal leave, funeral
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leave, or any other nonproductive time, paid or unpaid, shall not be counted as
time worked in calculating overtime pay. Whether a holiday is worked or not, the
holiday will be counted for overtime purposes if the holiday falls during the
employee's regularly scheduled work week. l-ioliday pay itself is only paid at
straight time. Vacation and callback hours are counted as time worked
(productive time) in computing overtime pay.
(4) Employees who, without a legitimate excuse, refuse to work overtime may be
subject to disciplinary action.
(5) Overtime pay categories: An employee's eligibility for overtime pay is
determined by the employee's job classification and its classification as either
nonexempt or exempt in the current pay plan.
(a) Employees Eligible for Overtime Pay: Nonexempt Employees:
[1] Employees in office, secretarial, trades, and technical positions are
generally considered nonexempt positions under the Fair Labor
Standards Act. These employees on a forty-hour workweek will
receive overtime at the time-and-one-half rate for all hours worked in
excess of 40 hours. For purposes of overtime pay computation, time
worked will be rounded off to the nearest fifteen-minute interval.
[2] Nonexempt fire employees will be paid one and one-half their regular
straight time rate for all hours worked in excess of 159 hours in the
twenty-one-day scheduling cycle.
(b) Employees Not Eligible for Overtime Pay: Exempt Employees:
[1] Professional, executive, computer professional and administrative
employees are generally considered exempt employees and do not
receive overtime pay. Employees in these classifications are required
to work such schedules as are necessary to accomplish their assigned
responsibilities. An exception to this policy is exempt key and
volunteer employees working during an emergency or disaster under
the provisions set forth in § 5900-1B(8).
[2] The majority of these positions will normally require a forty-hour
week, but, when more hours are required, overtime pay is not
applicable. The County Manager may approve exceptions to the
nonpayment of overtime to exempt staff on a case-by-case basis.
P. Other provisions of the Federal Fair Labor Standards Act:
(1) The County does not permit improper pay deductions from exempt employees.
The Fair Labor Standards Act, as amended in 2004, and federal regulations
established in 1992 by the Department of Labor allow public sector employers to
use pay systems where certain deductions from an exempt employee's salary,
including those of less than a day, can be made.
(2) If an exempt employee feels that an improper pay deduction has been made from
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his or her salary, the employee should bring the matter to the attention of the
immediate Supervisor. If the immediate Supervisor does not provide a
satisfactory response, the employee should contact the Human Resources
Department.
Q. Compensatory Time:
(I) For all regular full- and part-time nonexempt employees, if payment of overtime
creates a hardship for the department, compensatory time may be given at the
rate of time and one-half with the approval of the Department Director and the
Division Administrator. (Non-exempt employees may earn compensatory time
at straight time if they have "non-productive" time during the work week.) The
Department Director or designee shall notify the eniployee before overtime work
commences that compensatory time will be provided in lieu of monetary
overtime compensation. Accumulated compensatory time will be paid out to
nonexempt employees if unused at the end of the calendar year. The County
Manager may approve carryover of compensatory time for exempt employees
based on the operational needs of the department and/or nature of the employee's
position. Unused compensatory time will be paid out to nonexempt employees
upon separation.
(2) Because exempt employees generally do not receive overtime pay, they may be
given compensatory leave time with the approval of the Department Director or
Division Administrator. Exempt employees are expected to be reasonable in their
use of compensatory time and may not demand compensatory time as a matter of
right. Exempt employees may receive compensatory time off on an hour-for-hour
basis. Department Directors, Section Heads, Division Administrators and other
executive employees may be eligible for compensatory time off, but not on an
assured hour-for-hour basis. The County Manager or designee may approve
compensatory time for these employees. Exempt employees will not be paid for
accumulated compensatory time. Any unused compensatory balances will not be
carried forward if not used by the end of the calendar year. Any request to carry
forward unused compensatory time will only be permitted as per approved
exceptions of the County Manager's Office.
(3) All compensatory time must be documented on a weekly timesheet. The Division
Administrator is to maintain complete compensatory records for all employees
and to accurately record dates and hours of overtime worked and the date(s)
compensatory time is taken. Such information must be attached to the payroll
time sheet of the pay period in which the overtime was paid or the compensatory
time was taken.
(4) Exempt and nonexempt employees may accrue up to 240 hours of compensatory
time. Firefighters may accrue up to 480 hours of compensatory time.
(5) Requests for compensatory time must be submitted in writing on the Request for
Leave form and must be approved by the Department Director and/or the
Division Administrator. Only a maximum of three consecutive days of
compensatory time can be taken during any one absence from work.
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(6) The County Manager, Division Administrator, Department Director, or designee,
may require an employee to use accrued compensatory time at any time.
R. Call Back Pay/After Hours Access to Electronic Devices:
(I) Nonexempt employees who are requested to work after completion of their
regularly scheduled workday but prior to their next regularly scheduled workday
will be compensated as follows:
(a) If the employee must leave his,�her present location, such as his/her
residence, and return to the office or visit a field location, he or she will be
paid a minimum of two hours of pay or time actually worked, whichever is
greater. This is in addition to the on-call pay and, depending upon the hours
worked for the week, it may or may not equate to overtime pay.
(b) If the employee can respond to the issue by phone or by accessing a
personal computer/tablet/blackberry/other electronic device and does not
leave his/her present location, such as his/her residence, he/she will be paid
in 1/4 hour increments with a minimum of 1/4 hour of pay. This is in
addition to the on-call pay and, depending upon the hours worked for the
week, it may or may not equate to overtime pay.
(c) Management must approve the use of electronic devices for work related
purposes after the completion of the regularly scheduled workday.
Whether approved or not approved, if the employee uses electronic devices
for work related purposes after the completion of the regularly scheduled
workday, he/she will be paid at the appropriate straight time or overtime
rate in %4 hour increments. The employee may be subject to disciplinary
measures if he/she does not have prior approval to use electronic devices
for work related purposes after the completion of the regularly scheduled
workday.
(2) If hours worked by a nonexempt employee, including all productive time and call
back hours, exceed 40 hours, then all hours in excess of 40 hours will be paid at
the rate of time and one-half.
(3) Nonexempt fire employees will be paid one and one-half times their regular
straight time rate for all hours worked in excess of 159 hours in the twenty-one-
day scheduling cycle.
S. Rest Period:
(1) Employees in nonexempt classifications as specified in the pay plan required to
work unscheduled overtime or on unscheduled call-out at any time prior to the
three-hour period immediately preceding their next regularly scheduled work
shift shall be entitled to an eight-hour rest period before reporting to their next
regularly scheduled work shift.
(2) "Unscheduled overtime" is defined as hours worked by an employee with less
than three calendar days' prior notice to the date upon which the overtime is
worked.
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(3) If the eight-hour rest period extends into the employee's next regularly scheduled
work shift and the employee does not work, then the employee will receive pay
during the work shift at the regular rate until the rest period is satisfied.
(4) Employees required to report to work on an unscheduled basis before the eight-
hour rest period is satisfied will be paid at time and one-half for all hours worked
during the regularly scheduled work shift until an eight-hour rest period is
provided. It is the Supervisor's discretion whether to call an employee back to
work prior to satisfaction of the rest period.
(5) If an employee works for a continuous twenty-four-hour period, the County will
provide a ten-hour rest period, with eight hours paid at regular rate and two hours
not paid.
T. On-Call Pay:
(1) Nonexempt employees placed on-call after normal duty hours will earn two
hours pay at the straight time rate. On-call hours beyond 24 hours will be
compensated at one hour of the straight time rate for each 12 hours on call, plus
pay for all hours actually worked. The two hours on-call pay shall apply to
weekdays when the employee is not otherwise scheduled to work, weekends and
holidays. Employees on-call are paid for the actual time worked if they are called
back to the office or visit a field location with a minimum of two hours of pay.
(2) Employees on-call are required to have a telephone and/or a beeper supplied by
the County. At any time the employee leaves home, he/she must have the
supplied beeper on their person and be ready to immediately report to the
required work location. The County reserves the right to assign employees to on-
call status, if there are not sufficient qualified volunteers. In the alternative, at the
option of management, the County may assign qualified employees to on-call
status on a rotating basis.
(3) Employees, who are supplied beepers for emergency notice, will receive
additional compensation only when they are scheduled by management for on-
call duty or called back to duty.
U. Shift Differential:
(1) It is the policy of the County to provide a pay differential for selected nonexempt
classifications when the regular work schedule includes work during the
afternoon and/or midnight shifts. The Human Resources Director shall designate
the classifications eligible for shift differential.
(2) Employees working in positions designated as differential-eligible nonexempt
classifications shall receive a $0.70 per hour pay differential above their regular
hourly rate when their scheduled work shift starts at or after 4:00 p.m. and ends
on or before midnight ("afternoon shift") and a $1.10 per hour pay differential
above their regular hourly rate when their scheduled work shift starts at or after
midnight and ends at or before 8:00 a.m. ("midnight shift"). Employees whose
scheduled work shift falls within the afternoon and/or midnight shift parameters
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will be paid the differential for the actual hours worked in the respective shifts.
(3) There shall be no pay differential for working the day shift on weekends.
(4) Shift differential shall be included in computing overtime pay.
(5) Part-time employees are not eligible for shift differential.
(6) Shift differential may be paid to those employees whose regular schedules do not
include shift work but are called in to work during an afternoon or midnight shift.
The County Manager reserves the right to review and make exceptions to the compensation
administration guidelines.
§ 5341-3.Currency.
The Human Resources Department is responsible for maintaining the currency of this
Instruction.
§5341-4. Reference.
Collier County Personnel Ordinance, Ordinance No. 200 I-50: Compensation
Administration: It is the policy of the County to establish and administer a system of
compensation based on external competitiveness, internal equity, relative complexity and
responsibility between classifications, market economic conditions, County financial
policies and appropriate federal, state and local laws pertaining to compensation. This
system shall be utilized to contribute to an environment conductive to employee motivation
and productivity. Fair Labor Standards Act, as amended in 2004.
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Crystal K. Kinzel
From: Teach, Scott
Sent Tuesday,July 08,2014 2:04 PM
To: Crystal K. Kinzel
Subject: Car Allowance
Crystal,
I'm sorry I missed your call at the noon hour. I have reviewed the car allowance issue and agree with what I understand
your opinion is on the matter;that is, a fixed monthly allowance can only be approved by the BCC and then only upon a
finding that the criteria set forth in F.S. 112.061(7)(f)has been met(signed statements filed, presumably with the Board,
that include "the places and distances for an average typical month's travel on official business, and the amount that
would be allowed under the approved rate per mile for the travel shown in the statement, if payment is made pursuant
to paragraph(d).") and the other referenced criteria points. The flat rate amount that had been previously reimbursed,
in the absence of a approval by the agency head (the BCC) and without the provision of signed statements that support
the establishment that the fixed amount is reasonable,appears contrary to the statute.
Scott R.Teach
Deputy County Attorney
Collier County, Florida
Tel: (239)252-8400
Fax: (239)252-6300
Office of the County Attorney,3299 East Tamiami Trail,Suite 800,Naples, FL 34112
t.inder Fionda'_a r --rna addresses are public 'e°ords. do,r)',r want your e-mail address re;.a_,ec in response to a pul lic recrrrd reii�c�t, _3
not send eit=onic marl to tars entity instea.., :o ■ta... Gfr;;e by telephone. or in vrrrting.
1
Packet Page-418-
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Personnel Action Request Page lof1
Legal Name : Stephen Carnell 6 SAP ID#_
OTHER OTHER Eff Date of Action : t',c,:.�� M•
CURRENT DATA NEW DATA
Division 50000283 Public Services Division
Department
Cost Center 155110 PUBLIC SERVICES DIVISION ADM
Report to Position# 50002001 County Manager
Position# 50001297 Administrator-Public Services
Pay Grade GRD34
Bi-Weekly Hours 80.00
Work Schedule NORM 5 Days x 8 Hrs
Exempt/Non-Exempt {Exempt
Job Status-PT/FT Full Time
Subgroup Category Salaried
Annually 131,384.00
Pay: Bi-weekly 5,053.2308
Hourly 63.1654
%Change
Prepared By: Amy Lyberg Date:01/07/2014
Comments: Beginnings,employee is eligible for an auto allowance of$4,800.00tyear, payable in 24 of 26 pay
periods,
Approvers:
Name Title Signature Date -i-
Department Director
Division Administrator
Amy Lyberg HR Director 1.41-
Leo Ochs Jr County Manager t
HR USE ONLY:
Compensation Manager Initials
Training Manager Initials Date
HR Generalist Initials Date
FOR HUMAN RESOURCES USE ONLY
Eff Date Action Code HrlyiBiweekiy Annual Rate %Change Retirement Code Processed By Date Entered
Rate SAP
` I/lt! (4 DT C D _/z9/'St
f .
REVIEWED
By wckanewske at 11:23 am,Jan 30,2014
Packet Page-419-
9/9/2014 13.A.
Personnel Action Request Page 1 oil
Legal Name: Nick Casatanguida• SAP ID#11111111.111
OTHER OTHER Eff Date of Action: 08108f2044
t.a,
CURRENT DATA NEW DATA
Division 1 50000268 Community Development&Envtront
Department 1 50000302 Business Management&Budget Of]
Cost Center 1 138905 CDES FINANCE ADMINISTRATION
Report to Position# 50002001 County Manager
Position# 1 50001757 Administrator-Growth Management
Pay Grade I GRD34
Bi-Weekly Hours '80.00
■
Work Schedule 1 NORM 5 Days x 8 Hrs
Exempt/Non-Exempt Exempt -"' -"""
Job Status-PT/FT Full Time -',
Subgroup Category Salaried .
Annually 133,419.00
Pay : '.Bi-weekly 5,131.5000
Hourly 64 1438
%Change
Prepared By: Amy Lyberg Date 01/07/2014
Comments: Beginning-at/T-4, employee is eligible for an auto allowance of$4 800.00/year, payable in 24 of 26 pay w.51r2o+o
periods.
Approvers:
Name Title Signature Date ♦
Department Director
Division Administrator
Amy Lyberg HR Director !yl yx ,. ZB' 11
�
Leo Ochs Jr County Manager ____ �. / 1l r�
HR USE ONLY:
�'"
Compensation Manager Initials = e
Training Manager initials Date
HR Generalist Initials Date
FOR HUMAN RESOURCES USE ONLY
Eff Date Action Code Hrty/Biweekty Annual Rate %Change Retirement Code Processed By Date Entered
Rate SAP
tluit4 o-- till!) _
REVIEWED
By wekancwske at 11.22 am,Jan 30 2014
Packet Page -420-___
9/9/2014 13.A.
Personnel Action Request Page 1of1
Legal Name: Helene Prices SAP ID#
OTHER OTHER Eff Date of Action;
0;11.01M444_,
DATA NEW DATA
Division 50000292 Administrative Services Division
Department
Cost Center 121110 ADMINISTRATIVE SERVICES ADN
Report to Position# 1 50001298 Deputy County Manager-
Position# 150002235 Administrator-Administrative Servic ,
Pay Grade GRD34
Bi-Weekly Hours 80.00 -,
Work Schedule NORM J 5 Days x 8 Hrs .r. .`
Exempt/Non-Exempt Exempt °° '"''
I Job Status-PT/FT I Full Time I
1 Subgroup Category Salaried
IAnnually 131,384.50
Pay Bi-weekly 5,053.2500
Hourly 63.1656
I %Change
Prepared By: Amy Lyberg Date:01/07/2014
1.11.14 A.- wT
Comments. Beginning 4/8441 employee is eligible for an auto allowance of$4,800.00lear, payable in 24 of 2tipay(24,t0)
periods. DKS anti/Wiz Aa#► 4lkwarlcs CWr&w) `ef{tci t i-10.14. ttli
Approvers:
i Name Title Signature Date
Department Director
Division Administrator w�������'Y�
Amy Lyberg HR Director l•E•Y'/
Leo Ochs Jr County Manager ///5 ) /
HR USE ONLY: /
Compensation Manager Initials
Training Manager Initials Date
HR Generalist Initials Date
FOR HUMAN RESOURCES USE ONLY
Eff Date Action Code Ng/Biweekly Annual Rate %Change Retirement Code Processed By Date Entered
Rate SAP
_ Itill 4 DT dL-9 /2-4/
REVIEWED
By wokanowsko at 11.20 am.Jan 30.2014
Packet Page -421- _______________
9/9/2014 13.A.
Personnel Action Request Page 1of1 _
Legal Name: Jack Wert- SAP ID#+
OTHER OTHER Eff Date of Action: 0&!@812044
1.11• 4.
CURRENT DATA NEW DATA
Division
Department 50004950 Tourism
Cost Center 101540 TDC ADVERTISEMENTS& PROM(
Report to Position# 50001298 Deputy County Manager
Position# 1 50001785 Director-Tourism w �'
Pay Grade GRD29
Bi-Weekly Hours '80 00
Work Schedule NORM 5 Days x 8 Hrs
Exempt/Non-Exempt Exempt
Job Status-PT/FT Full Time
t •
Subgroup Category Salaried
(Annually 114,695.10
Pay: I Bi-weekly 4,411.3500
Hourly 55.1419 I —
%Change
Prepared By: Amy Lyberg Date:01/07/2014
H1l-lj rw
Comments. Beginning 24,employee is eligible for an auto allowance of$4,800.00/year, payable in 24 of 261.1ay
periods. rconfinaL. M• ► kllooinCC CWirzemoJ O C itK I la•r'f! tic�
Approvers:
Name Title Signature Date
Department Director
Division Administrator
Amy Lyberg HR Director tiw__y . I.2( 4
Leo Ochs Jr County Manager (.i t J
HR USE ONLY:
Compensation Manager Initials --fie
Training Manager Initials Date
HR Generalist Initials Date
FOR HUMAN RESOURCES USE ONLY
Eff Date Action Code HrIyRBiweekly Annual Rate %Change Retirement Code Processed By Date Entered
Rate SAP
1)11)14 or
REVIEWED
By wokanowsko at 11:24 am,Jan 30,2014
Packet Page -422-
9/9/2014 13.A.
Personnel Action Request Page 1of1
Legal Name: Gursel Yilmaz • SAP ID#11111111110
OTHER OTHER Eff Date of Action :061084014
CURRENT DATA NEW DATA
Division 50000261 Public Utilities Division I
Department
Cost Center 210105 PUBLIC UTILITIES ADMINISTRATI7
Report to Position# 50001298 Deputy County Manager
Position# 50000723 Administrator-Public Utilities
Pay Grade GRD34
Bi-Weekly Hours 80.00
Work Schedule NORM 5 Days x 8 Hrs
Exempt/Non-Exempt Exempt
Job Status-PT/FT Full Time
Subgroup Category Salaried
Annually 137,094.88
Pay: Bi-weekly 5,272.8800
Hourly 65.9110
%Change
Prepared By: Amy Lyberg Date:01/07/2014
1•1P /if Gam-
Comments: Beginning-6444, employee is eligible for an auto allowance of$4,800.0eyear, ayabgj in 24 of 281pay
periods. DIIGan'tt)tlfcc *at M►vkranu. L IJT Zone)•ef'ffatl . 1. Id- ! , GLF--
Approvers:
Name Title Signature Date �-
Department Director
Division Administrator C
Amy Lyberg HR Director aftrhir- /.Or/4
Leo Ochs Jr County Manager 1+
HR USE ONLY:
Compensation Manager Initials Date
Training Manager Initials Date
HR Generalist Initials Date
FOR HUMAN RESOURCES USE ONLY
Hrty/Biweekly y Date Entered
Eff Date Action Code Rate Annual Rate %Change Retirement Code Processed B SAP
I/IiirY oT t` L9l rcy,
REVIEWED
By wekancw°ke at 11:25 any Jan 30.2014
Packet Page -423
- • 9/9/2014 13.A.
• ' Closing Date:
Requisition#: pate Posted: 9/21/12 Liaison: Ken Mayo
Position Code#:00723,51 V ERP ELIGIBLE?: ❑Yes ® No
PERSONNEL REQUISITION,
Job Title: Director—Business&Economic Check one: ❑Internal ❑ External ✓q" 2
Development 2 20/3
Department: Business&Economic Development Division:County Manager
Job Location: Administration Building,3299 Tamiami Direct Applications to:
Trail East
/
Fund Number/ Biweekly Salary/Grade Regular El Full Time®'/
Cost Center / Temporary ❑ Part Time❑
001-138760 II 80 / GRD30/ Seasonal ❑
Date of Vacancy: 10/1/12
Employee Being Replaced: New Position Has their PAR been submitted?: ❑Yes ❑ No
Special Posting Language/Preferred Requirements: The Director—Business&Economic Development is responsible to
perform highly complex administrative work by providing direction and oversight to the daily operations of Collier County
business and economic development programs. Work involves implementing the Board of Collier County Government and
County Manager's long range planning,organization and direction of economic development policies and programs;monitoring
business recruitment and retention programs;providing liaison in and between all County divisions and departments and
managing special projects.
Minimum Qualifications: Bachelor's degree in business,public administration,economics,marketing or a related field;
supplemented by six years of progressively responsible experience managing municipal departments,marketing,public relations _
programs and operations;or any equivalent combination of education,training,and experience which provides the requisite
knowledge,skills,and abilities for this job. Fingerprinting required.
/ SELECTION itiaikAl
Name: Bruce C.Register -1 SAP#
,/ V
Recommended Salary:$ !03,500.00/annually,plus$4,800.00 annual auto allowance
Salary Justification:
H.R.Director. Date: I2•2!1.12 County Admi • p Date: //3 I
E ` 1 ', PERAoist ACtIO REPORT
.. FOR HiJMANRRESCOVRC'E1fr 7SE ONLY
Effective. Rate Y•5 Jo ; �a ¢1 Paalticn Dog W/C:
C,y __
1•- _f -, f• .�_rd•._ J — . LJ 1,
Vat Rate;, ; . Sick Rate Elapl Bata EanpMNdM 'i ampkaypaiat pale
WorkereComp.Code , . RetlremeatCode HR CODE Enterd: SAP
r 4
,)k), -,f'r,
Packet Page -424-
_-___----pp 9/9/2014 13.A.
Personnel Action Request Page 1 of 1
Legal Name: Stephen Carvell SAP ID#NMI
PAY ADJUSTMENT SPECIAL PAY ADJUSTMENT Eff Date of Action 04
CURRENT DATA NEW DATA
Division 50000283 Public Services Division
Department
Cost Center 155110 1 PUBLIC SERVICES DIVISION ADM
IReport to Position# 50002001 County Manager
Position# 50001297 Administrator-Public Services
Pay Grade GRD34
Bi-Weekly Hours 80.00
Work Schedule NORM 15 Days x 8 Hrs
Exempt/Non-Exempt Exempt
Job Status-PT/FT Full Time
I Subgroup Category :Salaried
Annually 131,384 00 136,184.00
Pay : Bi-weekly 5,053.2308 -5723778508 ct
Hourly 63.1654 65 4731
^ %Change 3.65
Prepared By: Amy Lyberg Date 06/26/2014
Comments: Mr. Carnett is receiving a Special Pay Adjustment /-12('a-k.
Approvers:
Name Title Signature Date
•
Department Director
Division Administrator
Amy Lyberg HR Director ■" �i..r b• o•f
Leo Ochs Jr County Manager IMI141INI
HR USE ONLY:
Compensation Manager Initials Date
Training Manager Initials Date
HR Generalist Initials Date
FOR HUMAN RESOURCES USE ONLY
Elf Date Action Code Hrly/t3iweekiy Annual Rate %Chan Retirement Code Processed B Date Entered
Rate y SAP
I•11.IV
•Vict'k-4 \11
Packet Page-425-
___ — _ - _ - --- 9/9/2014 13.A.
Personnel Action Request Page 1 of 1
Legal Name: Nick Casalanguida SAP ID#
PAY ADJUSTMENT SPECIAL PAY ADJUSTMENT Eff Date of Action :416441:2£1444y
Hi. vi
CURRENT DATA NEW DATA
Division 1500002681 Community Development&Environs i
Department 50000302 Business Management&Budget Oft
I Cost Center 138905 CDES FINANCE ADMINISTRATIOP'
I Report to Position# 150002001 County Manager
Position# 50001757 Administrator-Growth Management
Pay Grade GRD34
Bi-Weekly Hours 80.00
Work Schedule NORM 5 Days x 8 Hrs
Exempt/Non-Exempt Exempt
Job Status-PT/FT Full Time
Subgroup Category Salaried
Annually 133,419.00 138,219.00
Pa Bi-weekly 5,131.5000 fie- t �:. '6
Y Y s31,ii.1,i ,
i Hourly 64.1438 66.4515 1
% Change 3 60 1
f
Prepared By: Amy Lyberg Date. 06/26/2014
Comments: Mr. Casalanguida is receiving a Special Pay Adjustment. fi-- c
Approvers
Name Title Signature Date
Department Director
Division Administrator
t Amy Lyberg HR Director (071-yttlett 6.30•l c
County Manager '' � i ' `{ :4'
{Leo Ochs Jr
HR USE ONLY-
Compensation Manager Initials Date
Training Manager Initials Date
HR Generalist Initials Date
FOR HUMAN RESOURCES USE ONLY
Eff Date Action Code Hriy/Biweekly Annual Rate %Change Retirement Code Processed By Date Entered
Rate SAP
ti4:4441.1/•14
Packet Page -426-
_.--- __-- - 9/9/2014 13.A.
1 Personnel Action Request Page I of
Legal Name Helene Price SAP ID# S
PAY ADJUSTMENT SPECIAL PAY ADJUSTMENT Eff Date of Action : 06#1412844 r
J.j'./q .
CURRENT DATA NEW DATA
! Division j 50000292 Administrative Services Division
Department
Cost Center 121110 I ADMINISTRATIVE SERVICES ADN ;
i 1
Report to Position# 50001298 Deputy County Manager
Position # 50002235 Administrator-Administrative Servic
! .
Pay Grade GRD34
Bi-Weekly Hours 80,00
I Work Schedule NORM 15 Days x 8 Hrs
Exempt/ Non-Exempt Exempt
Job Status-PT/FT Full Time I
Subgroup Category Salaried
;Annually 131,384.50 136,184.50
Pay . "Bi-weekly 5,053.2500 6-2378700 5,23' $ y .dam
Hourly � 63.1656 65.4734
% Change 1 3.65
Prepared By Amy Lyberg {,', Date 06/26/2014
Comments: Ms. Price is receiving a Special Pay Adjustment.(i-rzt.t..,.., , ' `, .°
0
Approvers :
Name Title Signature Date +
Department Director
Division Administrator
Amy Lyberg HR Director 6. 3v•l r
Leo Ochs Jr County Manager " �'� 1 i
HR USE ONLY' l i
Compensation Manager Initials Date _
Training Manager Initials Date
HR Generalist Initials Date
FOR HUMAN RESOURCES USE ONLY
Eff Date Action Cone Hrty/Biweekly Annual Rate %Change Retirement Code Processed By Date Entered
Rate SAP
F•if• tc-(
Packet Page -427-
1 -___ 9/9/2014 13.A.
Personnel Action Request Page 1 of 1
Legal Name: Jack Wert SAP ID#:MI ''
Position : 50001785 Director-Tourism t
/•//•/zf 45
RECLASSIFICATION OCCUPIED Eff Date of Action 014
CURRENT DATA NEW DATA
Division
IDepartment 50004950 Tourism
ICost Center 101540 TDC ADVERTISEMENTS& PROM(
Report to Position# 50001298 Deputy County Manager
Position # 50001785 1 Director-Tourism
Pay Grade GRD29 GRD30 Grade 30
Bi-Weekly Hours 80.00
Work Schedule NORM 15 Days x 8 Hrs
Exempt/Non-Exempt 'Exempt
? Job Status - PT/FT Full Time
Subgroup Category 44!Salaried
Annually 1 114.695.10
119,495.10
Pay Bi-weekly 4,411.3500
4,59579-7-80- ,..t r so6.ab5'l
Hourly 55.1419 57.4496
I %Change 4.19
Prepared By: Amy Lyberg Date. 06/30/2014
Comments: This position has been moved from a grade 29 to a grade 30 in the County's Pay and Classification Plan,,,
Mr. Wert is also receiving a Special Pay Adjustment. ( .:;.,,, ,�;, Lr~ fi �)
Approvers: ,.,/
Name Title Signature Date +
Department Director
Division Administrator
Amy Lyberg HR Director &-3 't ,
Leo Ochs Jr County Manager 's
-
, _ r, lI/, /. I
HR USE ONLY: `t
Compensation Manager Initials Date
Training Manager Initials Date
HR Generalist Initials Date
FOR HUMAN RESOURCES USE ONLY
Eff Date Action Code Hriy Rate ekiy Annual Rate %Change Retirement Code Processed By Date Entered
i •i i• i t� SAP
I ,�
Packet Page-428-
-- -. - - 9/9/2014 13.A.
: Personnel Action Request Page 1 of 1
Legal Name : Gursel Yilmaz SAP ID#-
PAY ADJUSTMENT SPECIAL PAY ADJUSTMENT Eff Date of Action ; 014 r-
1 , Ir IyG4.-
lCURRENT DATA NEW DATA I
Division 50000261 Public Utilities Division
Department
Cost Center 210105 PUBLIC UTILITIES ADMINISTRATI
Report to Position# 50001298 Deputy County Manager I
Position# 50000723 Administrator-Public Utilities
Pay Grade GRD34
Bi-Weekly Hours 80.00
. -4
Work Schedule NORM 5 Days x 8 Hrs
Exempt/Non-Exempt Exempt
Job Status-PT/FT Full Time
' Subgroup Category i Salaried
I Annually 1 137,094.88 141,894 88
I Pay: Bi-weekly 5,272.8800 �� J,y 5'l,4°15
I Hourly 65.9110 68.2188
'mil %Change 3.50 . I
Prepared By• Amy Lyberg Date 06/26/2014
Comments: Dr. Yilmaz is receiving a Special Pay Adjustment. ._;„ . �. . 4. ` ' ,, ' i ct,,C "=4-,
Approvers:
Name Title Signature Date
Department Director
Division Administrator
Amy Lyberg HR Director d-� ., G. !Y
Leo Ochs Jr County Manager �` J , ` I
HR USE ONLY:
Compensation Manager Initials Date
Training Manager Initials Date
HR Generalist initials Date
FOR HUMAN RESOURCES USE ONLY
Eff Date Action Code Hrty/Biweekly Annual Rate %Change Retirement Code Processed By Date Entered
Rate SAP
I .tl IY
- ,,� +gin; .,4. ,N. ,' i -8S a-) ` `f, I..
Packet Page-429-
9/9/2014 13.A.
1, Personnel Action Request Page 1 of 1
Legal Name: Bruce Register SAP ID#1111111111.10
PAY ADJUSTMENT SPECIAL PAY ADJUSTMENT Eff Date of Action : 06714t120't4
/.11.iq .
CURRENT DATA NEW DATA
1 Division
Department 50022350 I Office of Business&Economic DevE
Cost Center 138760 !ECONOMIC DEVELOPMENT
Report to Position# 50002001 County Manager
Position# 50022351 Director- Business&Econ Develop]
Pay Grade GRD30
Bi-Weekly Hours 80.00
I Work Schedule NORM }5 Days x 8 Hrs
Exempt/Non-Exempt Exempt
Job Status- PT/FT 1 Full Time
1Subgroup Category !Salaried
Annually 104,499.98 109,299.98
Pay: Bi-weekly 4,019.2300 -4,203.85III1 „4:2.1. .INSi
Hourly 50.2404 52.5481
1% Change 4.59
Prepared By : Amy Lyberg Date: 06/26/2014
h
Comments: Mr. Register is receiving a Special Pay Adjustment.I 7-7„ ....i,` (.,` .� , ,.: )' 1��-;;`i- L _ j
Approvers t`
Name Title Signature Date +
Department Director r
Division Administrator
Amy Lyberg HR Director 4 b,,3 p./rf(
Leo Ochs Jr County Manager . ..' f- //i=/
HR USE ONLY
r-
Compensation Manager Initials Date
Training Manager Initials Date
HR Generalist Initials Date
.
FOR HUMAN RESOURCES USE ONLY
Eff Date Action Code Hny/Btweekl Annual Rate %Change Retirement Code Processed By
Date Entered
Rate y 4 SAP
i'1I•fq
?)k........) s !
Packet Page -430-
9/9/2014 13.A.
Collier County
Office of the County Manager
MEMO
Date: July 11, 2014
To: Crystal Kinzel, Finance Director
CC: Jeff Klatzkow, County Attorney
From: Leo E. Ochs, Jr., County Manager'
DE
Subject: Personnel Action Request Forms
Enclosed please find six Personnel Action Request forms that I am forwarding to
you for immediate processing. As you know, your department has processed
many of these and other valid pay adjustment transactions over the last several
decades consistent with the Board's personnel ordinance and the Hume
Resources practices and procedures manual.
If you refuse to process these transactions, please provide me a written m
explanation detailing the reasons for such refusal. / - ` �►
c; --i
Thank you for your prompt attention to this matter. ( cQ
::' r-
c,
ry -CO
Packet Page -431-
9/9/2014 13.A.
Personnel Action Request Page 1of1
Legal Name: Stephen Carnell SAP ID#
PAY ADJUSTMENT SPECIAL PAY ADJUSTMENT Eff Date of Action : 01/11/2014
CURRENT DATA NEW DATA
Division 50000283 Public Services Division
Department
Cost Center 155110 PUBLIC SERVICES DIVISION ADM
Report to Position# 50002001 County Manager
Position# 50001297 Administrator-Public Services
Pay Grade GRD34
Bi-Weekly Hours 80.00
Work Schedule NORM 5 Days x 8 Hrs
Exempt/Non-Exempt Exempt
Job Status -PT/FT Full Time
Subgroup Category Salaried
Annually 131,384.00 136,184.00
Pay: Bi-weekly 5,053.2308 5,237.8500
Hourly 63.1654 65.4731
%Change 3.65
Prepared By: Josie Terga Date: 07/10/2014
Comments: Mr. Carnell is receiving a Special Pay Adjustment as provided by CMA 5341,Art. D, Sec. 2, SS. D.
Approvers :
Name Title Signature Date
Department Director
Division Administrator
Amy Lyberg HR Director
Leo Ochs Jr County Manager ILMILM!OWE
HR USE ONLY:
Compensation Manager Initials Date
Training Manager Initials Date
HR Generalist Initials Date
FOR HUMAN RESOURCES USE ONLY
Eff Date Action Code Hrfy Rate Biweekly Annual Rate %Change Retirement Code Processed By Date Entered
SAP
Packet Page -432-
9/9/2014 13.A.
Personnel Action Request Page 1 of 1
Legal Name: Nick Casalanguida SAP ID#
PAY ADJUSTMENT SPECIAL PAY ADJUSTMENT Eff Date of Action : 01/11/2014
CURRENT DATA NEW DATA
Division 50000268 Community Development&Environi
Department 50000302 Business Management&Budget Ofl
Cost Center 138905 CDES FINANCE ADMINISTRAT1O1`
Report to Position# 50002001 County Manager
Position# 50001757 Administrator-Growth Management
Pay Grade GRD34
81-Weekly Hours 80.00
Work Schedule NORM 5 Days x 8 Hrs
Exempt/Non-Exempt Exempt
Job Status-PT/FT Full Time
Subgroup Category Salaried
Annually 133,419.00 138,219.00
Pay : Bi-weekly 5,131.5000 5,316.1200
Hourly 64.1438 66.4515
% Change 3.60
Prepared By: Josie Terga Date: 07/10/2014
Comments: Mr. Casalanguida is receiving a Special Pay Adjustment as provided by CMA 5341,Art. D, Sec.2, SS. D.
Approvers :
Name Title Signature Date
Department Director
Division Administrator
Amy Lyberg HR Director
Leo Ochs Jr County Manager 7//o/(/
o/(
HR USE ONLY: /r
Compensation Manager Initials •ate
Training Manager Initials Date
HR Generalist Initials Date
FOR HUMAN RESOURCES USE ONLY
Eff Date Action Code My/Biweekly Annual Rate Code Processed By
ate %Change Retirement C Date Entered
Rate SAP
Packet Page -433-
Request 9/9/2014 13.A.
R
Personnel Action equest Page1of1
Legal Name : Helene Price SAP ID#gni
PAY ADJUSTMENT SPECIAL PAY ADJUSTMENT Eff Date of Action : 01/11/2014
CURRENT DATA NEW DATA
Division 50000292 Administrative Services Division
Department
Cost Center 121110 ADMINISTRATIVE SERVICES ADN
Report to Position# 50001298 Deputy County Manager
Position# 50002235 Administrator-Administrative Servic
Pay Grade GRD34
Bi-Weekly Hours 80.00
Work Schedule NORM 5 Days x 8 Hrs
Exempt/Non-Exempt Exempt
Job Status-PT/FT Full Time
Subgroup Category Salaried
Annually 131,384.50 136,184.50
Pay: Bi-weekly 5,053.2500 5,237.8700
Hourly 63.1656 65.4734 ._
%Change 13.65
Prepared By: Josie Terga g Date: 07/10/2014
Comments: Ms. Price is receiving a Special Pay Adjustment as provided by CMA 5341,Art. D, Sec. 2, SS. D.
Approvers :
Name Title Signature Date
Department Director
Division Administrator
Amy Lyberg HR Director
Leo Ochs Jr County Manager e(
HR USE O liLrf---)'
ONLY:
Compensation Manager Initials to
Training Manager Initials Date
HR Generalist Initials Date
FOR HUMAN RESOURCES USE ONLY
Eff Date Action Code HrlyBiweekly
Rate Annual Rate %Change Retirement Code Processed By Date Entered
SAP
Packet Page -434-
9/9/2014 13.A.
Personnel Action? Request Page 1of1
Legal Name: Jack Wert SAP ID#
PAY ADJUSTMENT SPECIAL PAY ADJUSTMENT Eff Date of Action : 01/11/2014
CURRENT DATA NEW DATA
Division
Department 50004950 Tourism
Cost Center 101540 TDC ADVERTISEMENTS& PROM(
Report to Position# 50001298 Deputy County Manager
Position# 50001785 Director-Tourism
Pay Grade GRD29
Bi-Weekly Hours 80.00
Work Schedule NORM 5 Days x 8 Hrs
Exempt/Non-Exempt Exempt _.
Job Status-PT/FT Full Time
Subgroup Category Salaried
Annually 114,695.10 119,495.10
Pay : Bi-weekly 4,411.3500 4,595.9700
Hourly 55.1419 57.4496
% Change 4.19
Prepared By: Josie Terga Date:07/10/2014
Comments: This position has been moved from a grade 29 to a grade 30 in the County's Pay and Classification Plan.
Mr. Wert is receiving a Special Pay Adjustment as provided by CMA 5341,Art. D, Sec. 2, SS. D.
Approvers :
Name Title Signature Date �1-
Department Director
Division Administrator
Amy Lyberg HR Director
Leo Ochs Jr County Manager
HR USE ONLY
Compensation Manager Initials Date
Training Manager Initials Date
HR Generalist Initials Date
FOR HUMAN RESOURCES USE ONLY
Eff Date Action Code Hrly/Biweekfy Annual Rate %Change Retirement Code Processed By Date Entered
Rate SAP
Packet Page -435-
/� p 9/9/2014 13.A.
•
Personnel Action Request Pagel of
Legal Name: Gursel Yilmaz _
SAP ID#:
PAY ADJUSTMENT SPECIAL PAY ADJUSTMENT Eff Date of Action : 01/11/2014
CURRENT DATA NEW DATA
Division 50000261 Public Utilities Division
Department
Cost Center 210105 PUBLIC UTILITIES ADMINISTRATI+
Report to Position# 50001298 Deputy County Manager
Position# 50000723 Administrator-Public Utilities
Pay Grade GRD34
Bi-Weekly Hours 80.00
Work Schedule NORM 15 Days x 8 Hrs
Exempt/Non-Exempt Exempt
Job Status-PT/FT Full Time
Subgroup Category Salaried
Annually 137,094.88 141,894.88
Pay: Bi-weekly 5,272.8800 5457.5000
,
Hourly 65.9110
68.2188
%Change
3.50
Prepared By: Josie Terga
Date:07/10/2014
Comments: Mr. Yilmaz is receiving a Special Pay Adjustment as provided by CMA 5341,Art. D, Sec. 2, SS. D.
Approvers:
Name Title Signature Date
Department Director
Division Administrator
Amy Lyberg HR Director
Leo Ochs Jr County Manager `,,- -it) C I 71;t1/c/ ,
HR USE ONLY: / t f
Compensation Manager Initials Date
Training Manager Initials Date
HR Generalist Initials Date
FOR HUMAN RESOURCES USE ONLY
Eff Date Action Code HrlyBiweekly Date Entered
Rate Annua!Rate Change Retirement Code Processed By
SAP
Packet Page -436-
9/9/2014 13.A.
Personnel Action Request Pagel oft
Legal Name: Bruce Register SAP ID#MOM
PAY ADJUSTMENT SPECIAL PAY ADJUSTMENT Eff Date of Action : 01/11/2014
CURRENT DATA NEW DATA
Division
Department 50022350 Office of Business& Economic Dew
Cost Center 138760 ECONOMIC DEVELOPMENT
Report to Position# 50002001 County Manager
Position# 50022351 Director-Business&Econ Develops
Pay Grade GRD30
Bi-Weekly Hours 80.00
Work Schedule NORM 5 Days x 8 Hrs
Exempt/Non-Exempt Exempt
Job Status-PT/FT Full Time
Subgroup Category Salaried
Annually 104,499.98 109,299.98
Pay : Bi-weekly 4,019.2300 4,203.8500
Hourly 50.2404 52.5481
% Change 4.59
Prepared By: Josie Terga Date:07/10/2014
Comments: Mr. Register is receiving a Special Pay Adjustment as provided by CMA 5341,Art. D, Sec. 2, SS. D.
Approvers:
Name Title Signature Date
Department Director
Division Administrator
Amy Lyberg HR Director
Leo Ochs Jr County Manager ,-\<24s 7//0(/ ,L
HR USE ONLY:
Compensation Manager Initials Da e
Training Manager Initials Date
HR Generalist initials Date
FOR HUMAN RESOURCES USE ONLY
Eff Date Action Code HdyRae Annual Rate %Change Retirement Code Processed By Date Entered
SAP
Packet Page -437-