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Agenda 03/13/2018 Item #16F 203/13/2018 EXECUTIVE SUMMARY Recommendation to approve Tourist Development Tax Promotion funding to support the six upcoming April 2018 Sports Events up to $33,500 and make a finding that these reimbursable expenditures promote tourism. ______________________________________________________________________________ OBJECTIVE: To generate economic activity in Collier County by attracting and promoting sports tourism events. CONSIDERATIONS: Collier County is scheduled to host the following six events in April 2018. The Tourism Division Sports Marketing Team has attracted these events to our community. The projected hosting costs to manage these events are based on past experience with similar events, the event funding applications, and the projected room nights from each event organizer. Event expenditures are the responsibility of the event organizer to pay. The Tourism Division proposes to reimburse event organizers for field rental cost, officials fees and other operation support expenses for these events based on verified room night visitation delivered to Collier County. These expenditures are authorized to be reimbursed through the BCC approved Sports Assistance Program. Staff utilizes the BCC approved event application to determine the appropriate amount of recommended reimbursement based on an event acquisition cost of fifteen dollars ($15) per room night, which is a sports tourism industry standard analytic. All promoter marketing (print and digital) materials must include the Paradise Coast Logo displayed prominently on them to qualify for funding. Funding and reimbursement for these six events is subject to tourism staff review, TDC recommendation and Board approval. USTA Adult Wheelchair Tennis will take place April 5-8, 2018. This is a first-year tennis event and has been included in the ITF World Tour at Naples Bath & Tennis Club. The event will feature 80 athletes and is projected to generate 250 room nights in the County, projected direct visitor spending of $94,803 and projected TDT revenue of $1,304. The applicant has requested $3,700. Staff recommends the amount up to $3,700 be reimbursed based on the 250-room night projection. The expenses to be reimbursed for this event will be for assistance with event officials fees and event marketing expens es up to $3,700. Azzuri Storm Spring Shootout will take place April 6-8, 2018. This soccer event will be hosted in Naples for the 4th consecutive year at North Collier Regional Park. The event will feature 1,800 athletes, 250 coaches, 60 referees and is projected to generate 500 room nights. Direct visitor spending of $392,650 and TDT revenue of $3,592 is projected. The applicant has requested $5,900. Staff recommends the amount up to $5,900 be reimbursed based on the 500-room night projection. The reimbursed expenses to be paid for this event will assist with facility rental and operating expenses up to $5,900. In addition, Tourism will reimburse Parks and Rec for staff overtime up to $2,100. USTA Clay Court Championship will take place April 9-14, 2018. This first-year tennis event features doubles and singles competition at Naples Bath & Tennis Club. The event will feature 150 athletes and is projected to generate 250 room nights in the County, with a projected direct visitor spending of $130,966 and projected TDT Revenue of $1,825. The applicant has requested $3,750. Staff recommends the amount up to $3,750 be reimbursed based on the 250-room night projection. The reimbursed expenses to be paid for this event will assist with officials fees, marketing and production costs up to a total of $3,750. Alligator Alley Challenge will take place April 20-22, 2018. This baseball event is taking place for the 16.F.2 Packet Pg. 793 03/13/2018 7th year in Naples. The event is scheduled at North Collier Regional Park and will host up to 40 teams. The event is projected to generate 400 room nights, with a projected direct visitor spending of $250,173 and projected TDT revenue of $2,810. The applicant has requested $8,400. Staff recommends the amount up to $6,000 be reimbursed based on the 400-room night projection. The reimbursed expenses for this event will assist with officials fees and related field rental costs up to $6,000. Promoter will be responsible for Parks and Rec staff overtime costs at this event. NTRP Clay Court will take place April 20-21, 2018 at Naples Bath and Tennis. This youth tennis event is new this year and the promoter is projecting 250 room nights with direct visitor spending of $147,914 and TDT Revenue of $1,636. The applicant has requested $4,150. Staff recommends the amount up to $3,750 be reimbursed based on the 250-room night projection. The reimbursed expenses to be paid for this event will assist with event officials fees and event marketing expenses up to a total of $3,750. Adidas Spring Classic will take place April 28-30, 2018 at North Collier Regional Park. This is the 10th year event of this soccer event, and will feature 1,500 athletes, is projected to generate 400 room nights in the County, a projected direct visitor spending of $269,366 and projected TDT revenue of $2,342. The applicant has requested $16,450. Staff recommends the amount up to $6,000 be reimbursed based on the 400-room night projection. The reimbursement expenses to be paid for this event will assist with related field rental costs up to $6,000. In addition, Tourism will reimburse Parks & Rec for staff overtime up to $2,300. FISCAL IMPACT: Funding of up to $29,100 to support these six sports events is included in the BCC approved FY 18 Tourism Division budget in Fund 184. Overtime will be paid to Parks & Rec out of the same fund up to $4,400. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan with this Executive Summary. ADVISORY BOARD RECOMMENDATION: The Tourist Development Council recommended approval of this item 8-0 at the February 26, 2018 meeting. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval. - CMG RECOMMENDATION: That the Board of County Commissioners approves Tourist Development Tax Promotion funding to support six upcoming April 2018 sports events up to $33,500 and make a finding that these reimbursable expenditures promote tourism. Prepared by: Ed Caum, Deputy Director, Tourism and Sports Marketing ATTACHMENT(S) 1. [Linked] April (PDF) 16.F.2 Packet Pg. 794 03/13/2018 COLLIER COUNTY Board of County Commissioners Item Number: 16.F.2 Doc ID: 4949 Item Summary: Recommendation to approve Tourist Development Tax Promotion funding to support the six upcoming April 2018 Sports Events up to $33,500 and make a finding that these reimbursable expenditures promote tourism. Meeting Date: 03/13/2018 Prepared by: Title: Tourist Development Tax Coordinator – Tourism Name: Kelly Green 02/27/2018 8:51 AM Submitted by: Title: Division Director - Tourism – Tourism Name: Jack Wert 02/27/2018 8:51 AM Approved By: Review: Tourism Ed Caum Deputy Director Review Completed 02/27/2018 4:19 PM Parks & Recreation Barry Williams Additional Reviewer Completed 03/01/2018 8:31 AM Tourism Jack Wert Director Review Completed 03/01/2018 8:49 AM County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 03/01/2018 9:34 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 03/01/2018 12:37 PM County Manager's Office Tim Durham Executive Director- Corp Business Ops Completed 03/01/2018 1:16 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 03/01/2018 4:42 PM Budget and Management Office Ed Finn Additional Reviewer Completed 03/05/2018 3:24 PM County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 03/06/2018 11:21 AM Board of County Commissioners MaryJo Brock Meeting Pending 03/13/2018 9:00 AM 16.F.2 Packet Pg. 795 QCO) 1�eout L�. Collier County Sports Tourism Event Fundings Application Policies and Procedures Funding Eligibility Sports Tourism events -should promote future ovirhight visitors to the designation or have a history of attracting overnight visitors who utilize hotels and lodging in the hosting County over multiple days throughout the duration of the event. Funding for Sports Tourism events are required to comply with Section 125.0104, Fla. stat., -which states: "To promote and advertise tourism in this state and nationally, and internationally, however, if tax revenues area expended for an activity, service, venue, or event, the activity, service, venue, or event shall have as one of its main purposes the attraction of tourists as evidenced by the promotion of the activity, service, venue, or event to tourists." The following criteria are required for funding support: funding Eligibility 1. Applications must be received 90 days prior to the first day of the eventfully completed. 2. All applications must be submitted online via email. 3. Event must be more than (1) day induration. 4. Event must generate (250) or more room nights within Collier County. s. Events with national television exposure will be considered for funding reimbursement. 6. Event must have a history of attracting significant out -of -county visitors and/or the potential to attract out -of -county visitors. Collier County reserves the right to request proof of room nights, host, and/or hotel references from previous events. 7. Must comply with all Collier County guidelines, rules, protocols, and laws always. Pre -Event Requirements 1. Applicant must provide proof of insurance coverage as required by Collier County. 2. Must promote Collier County hotels and lodging as the primary event accommodations. 3. Collier County hotel or other Collier County paid lodging accommodations must be advertised prior to the event, on the event website and/or via email blast to participants. [17-Toc-00120/1,350609/1i page 1 of 14 4. Must provide a list of marketing and/or promotional medium for the event. This includes advertising via promotions, public relations, press conferences, digital media, social media, newspaper, on -air, television, magazine, and websites etc„ that will attract overnight visitors and spectators to Collier County. S. Naples, Marco Island, £ve'rglades Convention and Visitors Bureau logo and/or website (sportsinparadise.com) must be used in all marketing and/or promotional items as it relates to the event. Please note, only marketing that is promoted to outlets outside of Collier County is eligible for application and reimbursement of funds. Post -Event Requirements 1. Events that exceed the estimated room nights will receive the maximum amount of funding Collier County previously approved. The high production of room nights will be considered during the funding application process for the following year. 2. All expenses Q.e. facility rental) will be paid on a reimbursement basis. The event organizer is responsible for all expenses associated with the event, and must provide an Invoice from all entities that charged the event organizer for said expenses. Event organizers are subject to audit prior to payment. 3. Proof of payment (i.e. wire transfer receipt, front and back of cleared check, proof of production, proof of advertisement etc.) must be accompanied by an Invoice from the entity charging the event organizer for each expense, proof of room night pick-up reports, and an Invoice to the CUB for the amount the event qualified for via room night production. Only the items approved by the Collier County Board of Commissioners on the event application are eligible to be reimbursed. 4. Room night pick-up must be tracked and reported with the submission of a post -event report to Collier County within (10) calendar days after the last day of the event to remain eligible for funding reimbursement. S. The event must achieve at least 80% of the applicant's estimated room nights within Collier County, to receive the full amount of the proposed funding reimbursement. If the room nights generated from the event within Collier County are less than 80% of the amount proposed in the funding application, funding will be prorated per each room night picked -up within Collier County hotels. Allowable Expenses 1. Promotional, marketing, and advertising expenses in target markets outside of Collier County. 2. Field rental fees, site rental fees, contracted labor to assist with event (Le, set-up, breakdown, operational assistance), official/referee fees, equipment rental (i.e. golf carts). Please note, any facility rental, equipment orthird party rental and/or vendor will need to be procured and rented by the event organizer. Event organizers may apply for reimbursement for such [17-TDC-00120/1350609/1) Page 2 of 14 expenses. The Naples, Marco Island, Everglades Convention and Visitors Bureau will not pay any rental or vendor directly on behalf of the event organizer. The only exception to this is if the CVB agrees in writing to pay an internal Collier County entity directly (i.e. Collier County Police Department, Collier County EMS, Collier County Parks and Recreation etc.). 3. Sanctioning and/or bid fees directly related to the event. Non -Allowable Expenses 1. Food, Beverages, Refreshments. 2. Administrative or general expenses. (i.e. office supplies, copies etc.) 3. Building projects or permanent equipment expenses. 4. Fundralsing cost and/or functions. S. Prize money or purses. 6. Expenses and debts not related to event. Review Process 1. Applications will be reviewed to evaluate the impact of the event in Collier County. 2. All proposed funding must be approved by the Collier County Tourism Development Council and the Collier County Board of Commissioners. Funding will not be reimbursed unless all elements of the Event Application are strictly adhered to. Event Summary How many years has this event been held? What previous locations haveAiosted this 5 How many participants does this event host historically? How many spectators does this event host historically? (17-TDC-00120/1850609/1] Page 3 of 14 &mac Please, provide a brealcdown of participants, spectators, staff, and media. out - of - Area Youth P articipants '�'O0 Local Youth Participants 60"7ci Out -of -Area Adult Participants 3Q"6D Out -of -Area Youth Spectators /V ^ / �/� Out -of -Area Adult Spectators Out -of -Area Staff Out -of -Area Media Number of projected room ;Zv0 -- 13 Local Adult Participants Local Youth Spectators Ste. / 6 Local Adult Spectators 6-6 —1,06 Local Staff Local Media for this event? *Please, provide a single number NOT a range.. How will you be securing Collier County hotel accommodations: host hotel, room blocks, general RFP, third -party agency? Please, explain in detail and list any hotels with the negotiated rate for the event. Marketing Plan Please, describe in detail the marketing outlets that will be used to promote this event to participants, visitors, and entities outside of Collier County. Please note, media kits must be submitted no later than 90 days prior to the first day of the event with the application. T6 Pl-)-lto3e- .9 S;< ni v11-eeJ� 0 �:V 8d- webs} i� r im e oGe4s o V o uc "Ta OAQOt STS- L � I l- �e, n 6 p v'l-ss ()J7- � ly.e.C' G. /�-moi e sS-i o l � U -f -e -J-a fi:�Jrl. rvin , �l /' wvve. Cw t[ —3-1 a.1 � �Q e. 'fie IL ms .-i -n1 8 J S �wi ti ]i �5� ri) )� 61.2 3w'i-416 �C dG-Me"7r, j17 -TQC -I00120/1350609/1] Page 4 of 14 _ r1y��S '�� I12 �rf7j� dv5e �ASe�Ut� Cyfrl 7rb�?C'©i ��✓r1 i Please refer to the allowable and non -allowable expenses on page 2 of this documant.to indicate the intended use of Tourist Development Tax (TDT) Funds below. Please, provide (1) item per line. if an item is not outlined below, it will not be considered for funding reimbursement. ot Expense �� a � Gvb6* Amount & o0' ir�as+ri�ub(�}s ND iti �.e> �� d�-rVSyV`Ct vL `f' . Total Amount Requested: Compliance LIQ n �3�? `D �. '1✓,Q/(��ti. "' I hereby certify that the information contained in this application is true and correct to the best of my knowledge and that I have read the Policies and Procedures outlined in the Collier County Sports Tourism Event Funding Application. I will abide by all legal, financial, and reporting requirements as a condition of receiving funds from Collier County. Name: Title: Orgar Signai Date: IM_rK- tV-TDC-00120/1350609/1] Page 5 of 14 Event & Athletic Tournament Application *Application must be received Organization Name: Organization Organization Phone: Organization Website 6 email 90 days prior to the first day of the event. 1 t ✓) P5 . State 1 Zip: -3-502-0-t- Organization Email:�1t�A' t tPd�Sc� ® i Non -Profit Tax IDNo.: � © —4 Federal Tax ID No.: Event Director Full *Event Director will be the fjr,_tpOlnt of contact in the event of any issues during the event fl e. medical, safety, altercations etc.). Collier County Parks and Recreation site -lead representative will consult on appropriate facility protocols, but It is the responsibility of the Event Director to regulate the situation. Once the situation has been mediated, the Collier County parks and Recreation site -lead representative will discuss the appropriate recourse with the Event Director, (Altercations or violations may result In ejecting teams and/or individuals from facility etc.) The below contact information will be used to contact the Event Director during the event. Event Director Email:j� i41 i U 511 G8 Event Director Cell Phone: Event City: Event Name: Dates requested for event;Pr1 [17-TDC-0O120/1350609/11 Page 6 of 14 Will this event be charging for parking? /Vin; If yes, how much? - *Collier County Parks and Recreation requires retention of 10% of the parking revenue, f� Will )his event be charging admission? If yes, how much? v 0 ►�`( �'�nr�l�s/ c� S u.I��P c .`1o�fe tn; fY is s j et4 * ollier County Parks and Recreation requires rete tlo of 0%of the admission revenue. Will there be a different cost for youth? _ A10 If yes, how much? (A"// 'Vd7 Is there an age limit for youth to be eligible for free admission? �= if yes, what age? /p Will you require food concessions? *If yes, please ensure an accurate event schedule is provided to Collier County Parks and Recreation upon request to ensure ample preparation time. *Please note, event organizers MUST provide their own staff to coordinate, operate, and supervise any parking and/or admission transactions and regulation of said activities. Collier County staff is NOT responsible for the storing of any monetary profits or tills gained from admission, parking, or any other revenue source or vendor associated with the event. Collier County Staff is also NOT resp le for any lost orstolen items or monies associated with the event. (Please, initial to verify your compliance) Will you require the use of stage? hit, If yes, provide detail: Will you require bleachers? A-0 if yes, provide detail: *Please note, an additional cost may be associated with the rental of the stage and/or bleachers. Will this event be sanctioned? if yes, by which organization? Will you require load -in dates in addition to the above requested dates? Please, circle one below. (Please note, load -in days may require additional facility rental fees.) Yes Please list schedule of load -lo and tear down (Date, Start, & End Mae) and details on what will be loaded-!n/torn down; No No load -in days are needed. [17-TDC-00120/1350609/1] Page 7 of 14 Vendors 1. Vendors are required to supply their own power. Z Vendors are required to befully set-up at least (1) hour prior to competition. 3. No outside food and/or beverage vendors are allowed at North Collier Regional Park as there is an exclusive concessionaire on-site. 4. All vendors must provide a current business license and proof of insurance of at least $2,000,000 in coverage. Will you be securing any vendors at this event? please, circle one below. OWSe list the name of the vendor(s), dates, times, and dimensions of set-up. Vendors will NOT be on-site for the event. *Please note, a fee may he required for vendors to utilize venue space during the event. Facility{ies) Requesting: (include number of fields and type. Example— North Collier Regional Park — (1) multl-purpose field) jof 1 i t x >r v for + V�? _ ./4�{�l 41,LGanl Please, list any other logistical. needs (i.e. number of tables, chairs, stage etc.). please note, a cost may be associated with these requests at the expense of the event organizer, unless agreed upon in writing and excused as an expense by the CVB. A)9IVP_ _- Estimated It of Athletes: (17-TDC-00120/2350609/1) Page 8 of 14 Estimated If of Spectators: 90 Estimated # of Teams: 3.. - *Please note after 200 teams, multlp(e facilities must be used Event organizers may also be asked to supply port -o -lets at their expense far events in excess of 2oo teams. If using multiple facilities, please provide the Information below. *Site Directors must be at least 21 years of age and Site Director Full Name (1): Site Director Cell Phone Site Locati( on premises for the duration of the event. Site Director Full Name (2): '10AYt) Ut. /b-0 Site Director Cell Phone (2, Site Locatiom Site Director Full Name (3); Site Director Cell Phone (3) Site Location: Site Director Full Name (4): Site Director Cell Phone (4) Site Location: Insurance Policv Please provide the appropriate Certificate of insurance per the guidelines below. Documentation of coverage must be supplied to Collier County Parks and Recreation Staff (15) business days prior to event. Reservation will not be honored without appropriate insurance on file. Please refer to the below for additionally insurance and coverage requirements. Colller Coynty Board of co!urity Commissioners 3299 East ramlami Trail Suite 303 Nantes FL 341,12-5746 Agree to provide certificate(s) of Insurance 15 business days prior to event starting as additional Insured for the entirety of the event including the following language: rs/ General liability requirements as follows: Provide Collier County with proof of a comprehensive General Liability Policy. Limits: $1,000,000.00 Bodily Injury and property damage. $1,Ooo,0o0.00 Auto, bodily injury, property damage, workers comp, employers liability (minimum $10o,000) [1740C-00120/1350609/1] Page 9 of 14 Agree that Collier County assumes no Ilabilityfor the recruitment, selection, background screening of non -c n special event management, staff, volunteers, coaches, youth leaders, and others. (Please, initial to verifyyour compliance with the above insurance Policy) Facility Rental Deposit Pollcv A deposit of 15% of the total rental fees and charges associated with the event must be paid to Collier County Parks and Recreation no later than 90 business days prior or at the time of scheduling, whichever is earlier, to the first day of reservation. Once the event takes place and is complete, Collier County Parks and Recreation will issue a 0 re and to the entity that paid the deposit, provided the facilities utilized for the event are returned in the same condition as prior to the event. Should any damages or monetary obligations be incurred bythefacility (i.e. excessive damage, vandalism etc.), the 15% deposit shall etalned by Collier County Parks and Recreation. (Please, initial to verify your compliance with the Facility trental Deposit Policy) Event cancellation Policy Please note, if the event is cancelled 90 or more days prior to the first requested date of reservation, a ull re and will be Issued to the entity that paid the deposit. In the event the reservation is cancelled less than 90 days prior to the first requested date of reservation, the 15%deposit will be retained by Collier County Parks and Recreation and no refund will be issued to the entity that paid the deposit. If the event is not able to be hosted due to Acts of God (i.e. hurricane), the 15% deposit will be refunded by Collier County Parks and Recreation. In regards to Inclement weather, If competition begins on any day, rental fees and event expenses are to be paid in full for said day. If the rented areas are deemed unplayable by Parks and Recreation Lead Supervisor and/or weather does not allow far the event to begin, rental fees and expenses associated with the date of cancellation will be waived. Collier ounty reserves the right to terminate this Event for any reason with 30 days notice to the Event Or er. Deposit will be refunded in full. No other refunds will be made. (Please, initial to verify your compliance with the Event Cancellation Policy) Facility Parking Policv Please note, all cars parking on Collier county Park property must park within the designated parking spot areas. This DOES NOT include any grass area, berm, median, or area not conducive with the safety of park users. In addition, destruction of landscaping and/or signs prohibiting parking in certain areas Is strictly prohibited. Failure to comply with the above policy and/or failing to comply with the proper parking guidelines as set forth by Collier County Parks and Recreation may result in parking violations being issued to the party in violation and/or towing of vehicles. Please, communicate this policy to Individuals associated with the event (i.e. teams, coaches, spectators, vendors etc.) prior to the first event day via email. [17-TDC-00120/1350609/1) Page 10 of 14 (Please, initial to verify your compliance with the Facility Ps Post Event Material Deadline Policv Post -event forms and proof of room nights in Collier County must be submitted within (10) calendar days from the last day of the event. Failure to submit the proper documentation provided by Collier Cou may result in forfeiture of County approved funding reimbursement and/or future event dates. (Please, initial to verify your compliance with the Post -Event Material Deadline Policy) Evaluation of Event for Future Oates Polic Upon submission of the post -event and room night materials, Collier County will evaluate the impact of the event in Collier County based on the deliverables outlined by the event organizer In the funding application. Collier County will determine based on said evaluation, the extent of which Collier County will be involved with the event in future years, in terms of event dates and funding. if an event fails to meet the assured Impact to Collier County, Collier County reserves the right to cancel future requested and/or approved dates. in addition, if there are any activities, violations, or Infractions (i.e. altercations, law enforcement/security detail required, violation of park regulations, county laws, etc.) that are dee ed unfavorable to Collier County, Collier County reserves the right to cancel future requested an / pproved dates. (Please, Initial to verify your compliance with the Evaluation of Event for Future Dates Policy) Future Date Request Polic Upon submission of post -event materials, event organizers may request dates for future events. The ability of the event to deliver the proposed room nights and impact in Collier County provided in the fundi plication, will be factored in to the potential for future event funding and date request. Call Co my staff reserves the right to deny a request for rental of the desired dates and times. {Please, initial to verify your compliance with the Future Date Request Policy) Venue Rental Request& Approval Policv Venue rental request and/or approved venue request, are subject to being relocated to another County facility or cancelled In the event of maintenance, safety issues, scheduling, facility capacity, non- compl` qq with Collier County guidelines, rules, and laws. This also includes any Acts of God (i.e. hurri he Any of the above adversities will be communicated to the renter by Collier County staff. E;Please, initial to verlfyyour compliance with the Venue Rental Request &approval Policy) [17-TDC-00120/1350609/7.) Page 11 of 14 Collier County Resident Policy In the event a Collier County funded event does not fulfill the impact assured to the County in the event application, the event is subject to cancellation of future requested and/or approved dates. If the event organizer is still interested in hosting an event over the same or different date patterns without Collier County funding, the event organizer must be a Collier County resident and show proof of Collier County residency. CVB and/or Collier County Parks & Recreation staff reserves the right to deny a request for rental of the eddates and times. (Please, initial to verify your compliance with the Collier County Resident Policy) Hotel & Room Niaitt Guidelines Policy Event organizers are required to provide actual room night pick-up reports from hotels, which housed event patrons in Collier County to Collier County staff within (10) calendar days of the last day of the event. These reports must come from hotel representatives and be featured on official hotel documentation (Written emails, excel sheets etc., will not be accepted as valid proof of room nights). In the event a third -party booking agency is used; the same procedure as above applies. Tbird-party hooking agencies must also verify In writing, the accuracy of the reports. Room nights that are not acco ted for on pick-up reports as outlined above, will not be considered for inclusion Into the room nigf"ot I for the ovent. _(Please, initial to verify your compliance with the Hotel & Room Night Guidelines Policy) Rental pees $ Payment Policy All fees and expenses related with the event are the responsibility of the event organizer to pay. In addition, any field, equipment, and/orfacility usage in excess of the approved numberof fields, venues, and/or equipment is subject to additional charges at the expense of the event organizer. in the event, it is determined that the event will require more event fields/space after funding has been submitted for the event, the additional cost will be the responsibility of the event organizer to remit. Payment of all rental fees and expenses associated with the event are to be paid within 30 calendar days aft the lastd ay of the event. This does not include any expense that is agreed upon in writing as ane s d expense with the CVB. ` (Please, initial to verify your compliance with the Rental Fees Policy). WeotherPolicv inclement weather and/or field conditions will be assessed bythe Collier County Parks & Recreation Event Supervisor and/or CVB sports Representative in accordance with the protocol approved'by Collier County Risk Management. [17-TI1C-00120/1350609/11 Page 12 of 14 (Please, initial to verify your compliance with the Weather Policy) EventAnoroval Egft I understand that submitting an application is NOT a guarantee of availability or approval. Approval will be indicated once all signatures below are completed and the County confirms compliance with requirements. however, Collier County reserves the right to deny or cancel rentaf request if the required documentation is not provided and/or if guidelines are not followed as requested by Collier County is also includes those guidelines set forth In the above application and the Collier County Parks d Recreation Rules & Regulations form. )Please, initial to verify your compliance with Event Approval Policy) INDEMNIFICATION To the maximum extent permitted by Florida law, the EVENT SPONSOR shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the EVENT SPONSOR or anyone employed or utilized by the EVENT SPONSOR In the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an Indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence Of Collier County. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in section 768.28, Florida Statutes. [17-TDC-00120/1350609/11 Page 13 of 14 Collier County Parks & Recreation 15000 Livingston Rd Naples, FL 34109 (239) 252-4000 Competitive Baseball ATTN: Gaspar Palmer 1000 NW 114TH Ave Coral Springs, Florida 33071 Quote 01/25/2018 St NO er t 11m er d•�is"l .+�, .sV.A»s eve t1a e ': T/1✓Y y..c: 04/20-22/2018 Nation's Alligator Alley Baseball Tournament North North North Golden This quote ischanbaser fees will ge to 5 Due Now actual schedule of the event. Event Director Printed Name: Title•., Q 5 o f Signature: /) Date: 02 / Parks & Recreation Repres Printed Name: Title: _ Signature: Date: Collier County/CVB Representative Printed Name: Title: .. o Signature: gY1 Date: ^� / [17-TDC-00120/1350609/1) Page 14 of 14 Applications -must he sent electronically to be eligible for review. Please send application yia email to: Michael Obyc Naples, Marco island, Everglades Convention_ and Visitors Bureau 239-2526293 DackingCode - IGC,,--Per11iIF[`ft. County Use only CO)#14 "V count Collier County Sppq Tourism went Funding App(lcatiorl Policies and Procedures Funding Eligibility Okd'C c. 'ou'a ! (PLL' - c ja-�a.LG Sports rourisin events -should promote future overnight visitors to the designation or have a history of attracting overnight visitors who utilize hotels and lodging in the. hosting County over multiple days throughout the duration of the event. Funding for Sports Tourism events are required to comply with Section 125.0104, Fla. Stat., which states, "To promote and advertise tourism in this state and nationally, and internationally, however, if tax revenues area expended for an activity, service, venue, or event, the activity, service, venue, or event shall have as one of its main purposes the attraction of tourists as evidenced by the promotion of the activity, service, venue, or event to tourists,,, The following criteria are required for funding support: Funding Eligibility L Applications must be received 90 days prior to the first day of the event fully completed, 2, All applications must be submitted online via email, 3. Event must be mate than (1[ day in duration. 4, Event must generate (25Q) or more room nights within Copier County. S. Events with national television exposure will be considered for funding reimbursement h. Event must have a history of attracting significant out -of -county visitors and/or the potential to attract out -of -county visitors. Collier County reserves the right to request proof of room nights, hast, andlor hotel references from previous events i. most comply with all Collier C=ounty guidelines, rules, protocols, and laws always. pre-bvent Requiremenu 1. Applicant Must provide proof of Inst tante coverage as required by Collier County.. 2. Must promote Collier County hotels and lodging as the primary event accommodations. 3, Collier County hotel or other Collier County paid lodging accommodations roust be advertised prior to (he event, on the event w,+ MW and/or via email blast to participants. [1'MT) ,0012g1J35MO9/1] Page I of 14 Tip ding L'o[0 fGi Permit No. County Use only 4. Must provide a list of marketing and/or promotional n ionium for the event, This includes advertising via, promotions, public relations, press conferences, digital media, social media, newspaper, on -air, television, magazine, and websites etc., that will attract overnight visitors and spectators to Collier County, 5, Naples, Marco island, Everglades Convention and Visitors Bureau logo and/or websito (sportsinparadise.com) must be used in all marketing and/or promotional items as it relates to the event. Please note, only marketing that is promoted to outlets outside of Collier County is eligible for application and reimbursement of funds. Post -Event Requirements I. Events that exceed the estimated room nights will receive the maximum amount of funding Collier County previously approved. The high production of room nights will be considered during the funding application process for the following year. z. All expenses (i.e. facility recital) will be paid on a reimbursement basis. The event organizer is responsible for all expenses associated with the event, and must provide an invoice from all entities that c1harged the event organizer for said expenses. Event organizers are subject to audit prior to payment. g, Proof of payment (i.e, wire transfer receipt, front and back of cleared check, proof of production, proof of advertisement etc,) must be accompanied by an invoice from the entity charging the event organizer for each expense, proof of room night pick-up reports, and an invoice to the Ctla for the arnount the event qualified for via room night production. Only the Items approved by the collier County hoard of commissioners on the event application are eligible to be reimbursed. 4. Room night pfck,up roust be tracked and reported with the submission of a post -event report to Collier county within (10) calendar days after the fast day of the event to refrain eligible for funding reimbursement. 5. The event must achieve at least 80% of the applicant's estimated room nights within Collier County, to receive the full amount of the proposed funding reimbursement, If the room nights generated from the event within Collier County are less than 80% of the amount proposed in the funding application, funding will be prorated per Each roam night picked -up within touter County hotels, Allowable Expenses * PIOMPtionai, marketing, and advertising expenses In target markets outside of Collier County. * Field rental fees, site rental fees, contracted labor to assist with event (Lo, set-up, breakdown, operational a:ssistanco), offtcialfreferee fees, equipment rental (f.e, golf carts). Please note, any facility rental, equipment or third party rental and/or vendor will need to be procured and rented by the event organizer. Event organizers may apply for reimbursement for such 11Pog„%cf14 TratkingCod 1%C Pei mit No. County Use Only expenses. The Maples, Marco Island, Everglades Conventlon arid visitors bureau wili not pay any rental or vendor directly on behalf of the event afganixer, The only exception to this is if the CV8 agrees in writing to pay an internal Collier County entity directly [i,e, Collier County Police department, Collier County EhNS, Collier County Parks and Recreation etc,). 3. Sanctioning and/or bid fees direetly relater! to the event, htonAllowable Expenses I. Food, Beverages, Refreshments, 2. Administrative or general expeam, ji.e, office supplies, copies etc.) 3. Building projects or permanent equipment expenses. o. Fundraisi tucking C06b,_ IGC Pern it No. County Use only Please, provide to bFe akdow e ofpaartfefpants, spea�lors €ta •t#ldaTaEdiia, € ut- of- Area Youth Fartic pants i a b ,c"�b _ Loral Youth Far lcipanty im Out -of -,arca Adult participants Out -Of -Area Youth spertatars Out -of -Area Adult spettators Out -of -Area Staff Dut-ut-,Area Media t, Sc A-6-1 to �F Loral Adult Participant Weal Youth Speogtors 4r� Loral Adult Speetatoes 3: �+,.- iaeaIstaff Local Media Number of proyacted room nights fortlns evtnt? `please, paravfda a single number,NOTea rouge - How will you be seeurirrg CnllierCaunty hotel aectaesrcr adationsa hast hotel, moan Tacks, ganeral Rr-p, third -,party agency? Flew, explain in datail and list an hotels with the: negotiated rate for the event. Maekv!tiog Platt Picas-, describe in aet:ell thr: rrsarkcting. outlet; that wFll lu used to promote this uwcni to participintsr Wsljtors�• and entlti e;: v atsidt of Cn9lier cou nty, Tease nate, ened3a kstsiat us{ he sutani"sited cats later Thau 90 days prior tm the first slay of the event av7tli the apfalicattart. L-je Lam,, t_ 0'"3a._. Tra(�WngCude _ (GC Pelmitt County Use Only Please referlo the allowable and non,aliowable expenses on page 2 of this doconient to indicate the intended use of Tourist Development Tax (TPT) Funds below, Please, provide Ix) item per line, ifanitem is not outlined below, it will not be considered for funding reimbursement, Expense IAI 3 F C' ,-r.1% £t Total Amount Requested: Compliance Amount W// Lk I hereby certify that the Information contained in this application is true and correct to the best of my knowledge and that I have read the Policies and Procedures outlined in the Collier county Sports Tourism Event Funding Application, i will abide by all legal, financial, and reporting requirements as a condition of receiving funds from Collier County, a Titlo;lix ii }, i �9.ts� x. x:11 -�°��S1 iai� �6(�� �JrJ �. i 3+e[C �_(�13 `�G"l'eh x> ✓,� (.# Vaca l 17-TCii_-LKjl:ib;°7;5(7Cf3yJiJ P.rge5,�f14 Tacking Code !CC Pea mi# ND. County Use Only Event & &haptic Tflttrnamtarlt ADDlication *Application most be received via email -go days prior to the first day of the event. Organization Name__ Organization Address:._.°:�' City; _ t + Y as `°a Rata"-- ri.- 9� ZiPe � i -Oo �s Organization Phone: � 1 Organization WT�"dttl��21On ymatl 43a(333bJ ��,yrt a')I�-1�-.�� 1' 1116.. Non -Profit Tax ID No,-. L' 7(�t43a I Federal Tax ID No,; - Event Director Full lvame:_._ .'���,�,_>? -� $" ")L, `tYettt i kodor will be. the, f1Cst point of contort in the event of any Woes (leering the event jLe. niodk4i, safe(y, +tlirrcetions etc). Collier meanly Parks and will cnnsuit on aPProPltQte fat111fy-protocols, but it is the revonsibilitY of 11W t'vehtDbectorto regoloto the situation. Once the sdhtatdo#r ha+4esa mediated, the Collier CpnntY Parks and diesre_utdertaitcdead representolive will discuss the oPPraprdntr rrtnn73e with the t'venl DIM47tor. (Alterrodo rt or viaiations tray result In Meeting Mattis and/orinOvidools fromfacility ete-1 idle below contact Information will be u3ed to concoct the Event Director during the event. EYoilt Director Etnad; A' firf �_ kc:o went Director SII Phone;,— 0 J_ _� a0 � Vj — Event DirectorHumeJUusinessAddross: f4 _-Stato #¢ -- Event t18n1w —Ldl io i Rig Iii'.>i i r- �lf,rf� t' $part($):�.�t_...— ,, Dates requested for event. —JO #? (1.3-T0i„-I'-tkIZWj350fio9j1j I PAfe- G Of lA . �faukinCode Permit No. Lr-ounty�UseCnily Will ONevent becharging for pa(king?� .itj _ lifyes, how much?,_ "Cv7lier��rantyP�rksanrll{e(.realiut�r�ciui���:iet�_�nEiaT(+;1q;{�r+flht�arking ��,'enta�s, Will this event be charging admission? C ;__ if yes, hove much? '£iillief County PwkP ; a rW florreation rrslni,e5 retentipn of 10% of the zdn*,,Iasi rLwnue. Will there be a different cost for youth? WF If yes, horn notch?!-_—. _ Es there an age limit for youth to be eligible for free admission? fit'- if yes, what age?.( ,T Will you require food concessions? ­�I "If yes, please ensure an accurate event schodule is provided t9 Collier County Par and Recreation upon request to ensure ample preparation time. *Please 11ate, event organizers Mif$i provide their own staff f coordinate, operate, and supervise any parking and/or admission transactions and regelation of said octr`vities, Collier county staff is NQT responslbte for the stating afany monetary profits or fills gained from admission, pork lay, or any other revenue source or vendor associated with the event, Collier County Staff is also NPr responsible for any lost or stolen items Or nionieS nssadated with the evem. ., (frie:3se, initial to verify your compliance) Will you require the use of stage? " 's if yes, provide detail (OF s Will you require bleachers?- .``,f _ --If yes, pravfde detail; *Please note, on additional cost may be associated with the rental of the stage and/arbleachers. Will this event be sanctioned? if yes, by which organization? Will you require load -in dates in addition to the above mquested dates? Please, circle one below. (Please note, Mm"n days nifty require additional facifity rental fees.] Yes Please list schedule of tomf4a and tear down (Rare, Siort, & End time) and details on what will be loaded-in/rorn down: I`No No loan -in days are needed. (la-TfJl fttiili)J23 r3 �sA:t] Nigel 7of14 Trackingicde, _ IGC,___Permit No._, County Use Coly Vendors 1. vendors ore required to supply their own power. 2, Vendors are required to lie fully set-up atleost (1) hour prior to competition. 3. No outside food and/or beverage vendors are allowed at North Collier Regianai Pork as there is an exrJusive roncessionaire on-site, d. All vendors must provide it current business license nod proof of inFurance of at least $1,000,000 in Coverage, Will you be securing any vendors at this event? Please, circle one below. 'YES'; please list the name of the vendar(x), dates, times, and dimensions of set-up. NO Vendors will NOT be art-sstte for the event, *Please note, a fee maybe required for vendors to utilize venue space during the event. Facility(les) Reyuestingi (include number of fields and typo, Fxomple North Collier Regional bark— (i) malt+ -purpose field) (2) 14) rs Please, list any other logistical needs (i.e, number of tattles, chairs, stage ete,j. Please note, a cost may be associated with these requests at the expense of the event organizer, unless agreed upon in writing rand excused as an expense by the CVD, Estimated# of Athletes, i:r� 7r t; -Ar i12[rfzahn a /:lJ Nge 8 of 14 ira(kigCode iGC Permit NO, County Use Only estimated ## of Spectators: Estimated h of Tennis: `Blease rate after 200 teonJs, Jnultiplefadliti" must be used Event organfters may also be asked to $'VPPIYport'0-10N at their expense for events In excess of 200 teams, if using multiple facliities, please provide the information below. 4Sfte Directors must be at least 21 years of age and rennin on pranrises far the duration of the event, Site Director full Narrae(1): Y;4.`x:;..`l Site DircctoY:Ceil Phnno (l.): ry �� - ._ 3 ''-t-'ktd Site Location; 1 Site Director I alt Name. (2), Site Director Cell Phone (2):� � t �,;i.i — � VA Site Locations Site Director Full Na Me (3); Site director Cell Phone (3); Site Location, Site Pirector Fall Name (4); Site Director Cell Phone (4); Site Location: lnsuran(9Aolky Please provide the :appropriate Certificate of Insurance per the guidelines below. Documentation of coverage must be supplied to collier County Parks and Recreation Staff (is) bte;jnes,5 days prior to event. Reservation will not be honored without oppropriate insurance on file. Please refer to the below for additionally insuronm and coverage requirements, t—arlif(tgtrniy+;8aard7 taupl�gearissioraen N7 FR-F,art Tamiwi Trac# {a##tc, 3q,7Yaales. tL 3A.i 77,x_ 746 V/ Agr=_ie'o provlcar; tmlifirncls) of ir^Sy?,antiS', 15 iJusiru:as clays trial to avnnt marling as addi mill Inslrrcd fns 11 0, enkirety of The eveenl Ir elr;-l:nP..the. fAlovririg 13rr$r,nJ;er 3i a�engr,airi;rtnina�re a?cease,: n# 7kh,;31r,v,,3'ri�bi3eLn@Il�.rf:ounlgwithproof'e#1co mpeehr4 iVe � e(a1l.idhilUy' r9itrY. l imit:; ± ,1]('r�',4'' 1,1.90 nUilFly inju"Y all d pro"rly damigr" $1,0,0W.U'D Aalia, bodily injuzy, prnpprlyda„ allm WrAkeai Comp, �!mpivyens liablIN Imirinitoit S104,000J, )1271,t'-OCJJiGj.t?S1�fi(irrlj p'sJaSaf:t4 TcackingG,;itley_ IGt -- PernlitNoo County Use Only .___ - ,+igraeth=it r,r^Elir`r County ascYem no iiabilb@ for tlyr- �iecrerirrmE�vt s:,IYer_tir3n; €aeeA.rc+us,d srr€��.runt of nun-codint, iprc l_s1 event ma�t emtyFt ,taF1, aoluruYa rS, Pouches, Your) rearisa ,, 7rnl others. — (please, initial to+tcrrfy your compliatics vi ith the above Insurance Policy) OM-Rerrtr�l�[#aprxsrfporah A deppos t 6# ° of rite totC rentvl fr os and ch'aeges associates with tilt anent mar3rtttl t u'Gvl3fier CounlrlrParks andRorreatonnolaterthan3iFlrusliic�a�tr rr`asraeatthatln€ertfstli€cftel[r€g,gYrin(Hatrar as earlier, to the firstday of reser'vatlona Once the event takes place and N complete, Cnllie..r County Parks and Recreation will issue a felt reload to the entity thatpaid the depose pim-fdett the fadlptigs utilized for the event are returned in the same condition as priorto the evertt= Slfouiti any darrpages or monetary obligations Ikednctiered bythefacility fl,e, excessive darriage,vandalism etc.), the B%deposit shall he retained by Collier County .Parks and Re€reiffiiuft. Nt -. (Please, Initial to w rlfy yourcorrYptlance vi th the Facility Rental Deposit policyj, €rreri rr ret llottiarr Puff r pllease:note, if tibat:vent Ii;, cantelled 9Uor moire d'.ays, prior to the first requested datoul' enserMatlon, e fid -1€e rrasa will he issued to the entity- that Paid the deposit. In tete event the r"aruation is cancelled lest h�90_tlays prior to the first requested date of reservation, the 15 deposit will be retained by Collier County Parks and Avereatton and no refund w. IR be issued to the entity that staid the detiosit. If the Event is not able to he hosted due to.Aefsof God (1 e. hurricane, the 5say dtpasitwu[ he refunded by Collier County Parksan4l, Recreation. In regards to Inclement aveathrlr, If competition bpRif s orf any day, rental faes and e rent expenses are to be pn1d in fxtll for said.'. day. If the rented areas am due.med unplayable by Parks and Recreation Lead Supervisor and or weather dunes not allow fur the event to begin, rental fees and expeosas associated wth the date of cancellation will be waived, Collier County reserves the any reason With 30 clays notice to the Event Or atplEkr Depositvriil are refunded in full, No totherrefirrtds will he made. % (please, Irrltlal to veta#yyourr compliance with the went canb- Policy) faEilicx�rYtr Folicv rlease rots, all cars pafRiptl an Collier County ADO pmnperty racist park within the designated parking spot areas.This DOES NInclude any grass area, berm, Median, of area not Conducive with the safety of park :users. In additloo, idestrt-Won of landscaping) antf for sig€rs prrrfaat iHog parking In Carta in areas Is stri€tly prohibited. Failure to cum pty with the above policy and/or failing to cngYply w"pth the proper parkin() tit ildelincs as set forth by Gainer County parks and IRetmatlon may result iia parking violations being issued to the party In violation anrditar tow9ng of vehicles_ Please, communicate this policy to individuals associated with the event (%e, teaiais, coach Le, spectators, vendors or.) prior to the first eventday Via email. [17-TDC-1301-20/1a5[inl}t /11 Papa 10 of 14 Tr1ckin9 Code_ .._, _y__ IGS Permit No. County Use Only — ,r T,l�: (Please, initial to verify your sonipll;Dnre With the Faculty Parking policy) P05tfvent A4aterie,{Aend10e Pol{cv Pirst-event forms and proof of room nights in Collier County must be Submitted within (10) calendar days front the last day of the event. failure to submit the proper documentation provided by collier county, ntay, result in forfeiture of County approved funding reimbursement and/or future event dates, _(Pleow,lilifiallovenIfyyour compliance with the Post -Event Material Deadline Policy) a s o{vat±en o fven t ar fgtare Dates Paftcy Upon submission of the post -event and room night materials, collier County will evaluate the impact of the event in Collier County based on the deliverables outlined by the event organizer in the funding application, collier Cuunty will detertirdne based on Said evaluation, the eluent of whish Collier County will be involved with the event in future years, in terms of event dates and funding. If an event fails to meet the assured Impact to Collier County, collier County reserves the right to cancel future requested and/or approved dates. In addition, if there are any activities, violations, or infractions j Ge, altercations, law enforcement/security detail required, violation of park regulations, county laws, etc,) that are deemed unfavorable to Collier County, collier County reserves the right to cancel future requested and/or approved dates, TE, _i j4, . {picaue, initial to verify your rsnmplianre with the Evaluation of Went for future fates Policy] Future Batefiegifnst Po{{ev Upon submission of post-cvent materials, event organizers may request dates for future events, The ability of the event to deliver the proposed room nights and impact in Colliery County provided in file fundlog application, will be factored in to the potential for future event funding and date request. Collier County staff mserves the right to deny a request for rental of the desired dates and times. Cyr, (Please, hittiul tri Verify your conipnance with tire feature elate Aequp-o Policy) V011WORcrrtol Re6uesr tsr.;ppravp{ Pulity Venue rental request nand/or approved venue request, are subject to being relocated to another County facility or cancelled in the event of maintenance, safety Issues, scheduling, facility capacity, non- compliance with Collier County guidelines, rules, and laws, This also include -5 any Acts of God (Le,. hurricane), Any of the above adversities will be communicated to the renter try Collier County staff, (Pleo3e; initial to verify your e4atpliance Willi the Ve)4e AshtalRequest & Approval Polipv) if ff)[;-ikJili)/135t754i9,17.] - Page 11 of 14 TriickiogCode iG( Perrok No, County use Only toNferiannivRest,eqt Polity fo the event collier County funded overt does alit fulfill the impact assured to the County in the event application, the event is subject to canceltation of future requested and/or approved dates, if the event organizer is still interested in hosting an event over the same or different date patterns without Collier County funding, the event organizer must be a Collier county resident and show proof of wilier County r'esltlerncy. CVB and/or collier County Parks & Recreation staff reserves the right to deny a request for rental of the desired dotes a nd times, }+, _ ! t(Pludsc, initial to Verily Your compliant e with the Collier County Resident Policy) FNitet & Ream Niuht C,ul� lir 9� patt[v Event organizers are required to provide actual room night pick-up reports from hotels, which housed event patrons in Collier County to collier county sniff within (10) calendar days of the last day of the event, These reports plyst came from hotel representatives and be featured on official hotel documentation (Written emalfs, excel sheets etc„ will not be accepted as valid proof of room nights). In the event a third -party booking agency is used; the same procedure is above applies- Third -party hooking agencies trust also verify in writing, the accuracy of the reports, Room nights that are not accounted for on pick-up reports as outlined above, will not be considered for inclusion Into the room night total for the event (Please, initial to Verily poor compliance with the Hotel & Room Wight !sidelines Pollzy) Aenfof Tt vs a$ Pdt tent Policy All fees and expenses related with the event are the responsibility of the event organizer to pay- in addition, anyfield, equipment, and/or facility usage in excess of the approved number of fields, venues, and/or equipment is subject to additional charges at the expense of the event organizer. In the event, it is tleterrnimd that the event will require more event fields/space after funding has been submitted for the event, the additional cost will be the responsibility of the event organizer to remit, Payment of all rental fees and expenses associated with the event are to be paid within JU#hitiilar al""'ter the last day of the event, This does not include any expense that is agreed upon in writing as an excused expense with the CVB, (Please, initial to Wily your compliance w311) the Rental Fees Policy) 'athel:;Policy Inclement weather and/or field conditions will be assessed by the Collier County Parks & Recreation Event Supervisor end/or CVB Sports Representative in accordance with the protocol approved by Collier county Risk Management. g17 Tn47-00120/_MNoam/ti Palle 12of 14 I aacing.�t�3 C�ieimitMn, County Else Only a :._ Mei e, initial to verify your compliance with the ° eWlee Pniiqi 0011Ap—ravalP 1ItY i understand that submitting an application is N91a guarantee of availability or approval. Approval will be indicated once all signatures bellow are completed and the County confirms compliance with requirements. However, Collier County reserves the tight to deny or cancel rental request if the required documentation is not provided and/or if guidelines are not followed as requested by Collier County. This also includes those guidelines set forth in the above application and the Collier County Parks and Recreation Rules & Regulations form.. �j iplemse, irdliaYto verify your compliance with Event Approvat Policyl IIVIICMNIF1CATl9q To the maximum extent permitted by Florida law, the E=VENT SPONSOR shall indemnity and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the EVENT SPONSOR or anyone employed or utilized by the EVENT SPONSOR in the perforrttante of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which othen,vise may be available to ail Indemnified party or person described in this paragraph. This section does not pertain to any incident arising front the sale negligence of Collier County, The foregoing indemnification shall not constitute a waiver of sovereign lnrrnuoity beyond the limits set ferth in section 760.28, Florida statutes. Y�F 1 s. � Ir t �• 6i�rtf X19 .r„-�r`4,us , •P th:i _ ii . fodoa.aiti�.,i� Ia ,.,i.uT�`l j:i7-IM 001201135(:jt,W/11 Page. 13 of 14 Collier County Parks & Recreation Quote 15000 Livingston Rd 01/30/2018 (239) 252-4000 Florida Fire Adidas Spring Classic Attn: Gavin Spooner 941-545-8874 gavin@kickoffsoccer.org ,�/ "*:'.M,,� feriUL£r�QU .'.. `s"' ♦YK':+ 'i 4 1 y,_aLe'i .s .., Y -------------------------------------- 04/27-29/2018 Florida Fire Adidas Spring Classic NCRP NCRP This quote rental 3 are requested, the iy'change due to the 7radinv Codd County Use only , IGC _ Permift, Unifier Cmtsj�j, Use OnIp t IeAdtr�l a7�a?cc aa?ul t:lrrrrgtrs Anprarvcat facility-, romberof>aeldsapproved;_ r, Field types V019e Rental Cost (iotioding load -in data -i: Additional Rental Cost (i.e. stage, tables, etc.) Total Cost: Expensa�s to be paid by {_ V 13 f , i c'k V,wp ses to be paid by Event org;anizaaiian: _ Event Di rgctc r F'rirsted Plana �.��+t. {r��� f� J'�:•.��'i<_�;u� ,`1,.`�.+.. l% 7 � Date: _j Parks & Recreation Representative Printed Name: Title: Sign;�trie,= Date: Collier CoutatYIICV$ Representative 117 TDf-, 001zti%18-WO P/:li Page 14 of 14 Applications must be sent electronically to be eligible for revlew. Please sand application via email toe Michael Obys 1Japle% Marco islaod, Lvetgl-ades tanvenlit?t) and Visitnr� tittreaw 239.252-6293 C�'iR. r3+iclk�ac+If +ri, c'�rt-4 Collier County Sports Tourism Event Funding Application Policies and Procedures Funding Eligibility l i J3" � t,1,1 'i_ i I \ ;, Lf l.t_j IA -AD A 21 Sports Tourism events -should promote future overnight visitors to the designation or have a history of attracting overnight visitors who utilize hotels and lodging in the hosting County over multiple days throughout the duration of the event. Funding for Sports Tourism events are required to comply with Section 125.0104, Fla. Stat., which states: "To promote and advertise tourism in this state and nationally, and internationally, however, if tax revenues area expended for an activity, service, venue, or event, the activity, service, venue, or event shall have as one of its main purposes the attraction of tourists as evidenced by the promotion of the activity, service, venue, or event to tourists." The following criteria are required for funding support: Funding Eligibility 1. Applications must be received 90 days prior to the first day of the event fully completed. 2. All applications must be submitted online via email. 3. Event must be more than (1) day in duration. 4. Event must generate (250) or more room nights within Collier County. S. Events with national television exposure will be considered for funding reimbursement. 6. Event must have a history of attracting significant out -of -county visitors and/or the potential to attract out -of -county visitors. Collier County reserves the right to request proof of room nights, host, and/or hotel references from previous events. 7. Must comply with all Collier County guidelines, rules, protocols, and laws always. Pre -Event Requirements 1. Applicant must provide proof of insurance coverage as required by Collier County. 2. Must promote Collier County hotels and lodging as the primary event accommodations. 3. Collier County hotel or other Collier County paid lodging accommodations must be advertised prior to the event, on the event website and/or via email blast to participants. [17-TDC-00120/1350609/1] Page 1 of 14 A� 4. Must provide a list of marketing and/or promotional medium for the event. This includes advertising via promotions, public relations, press conferences, digital media, social media, newspaper, on -air, television, magazine, and websites etc., that will attract overnight visitors and spectators to Collier County. S. Naples, Marco Island, Everglades Convention and Visitors Bureau logo and/or website (sportsinparadise.com) must be used in all marketing and/or promotional items as it relates to the event. Please note, only marketing that is promoted to outlets outside of Collier County is eligible for application and reimbursement of funds. Post -Event Requirements 1. Events that exceed the estimated room nights will receive the maximum amount of funding Collier County previously approved. The high production of room nights will be considered during the funding application process for the following year. 2. All expenses (i.e. facility rental) will be paid on a reimbursement basis. The event organizer is responsible for all expenses associated with the event, and must provide an invoice from all entities that charged the event organizer for said expenses. Event organizers are subject to audit prior to payment. 3. Proof of payment (i.e. wire transfer receipt, front and back of cleared check, proof of production, proof of advertisement etc.) must be accompanied by an invoice from the entity charging the event organizer for each expense, proof of room night pick-up reports, and an invoice to the CVB for the amount the event qualified for via room night production. Only the items approved by the Collier County Board of Commissioners on the event application are eligible to be reimbursed. 4. Room night pick-up must be tracked and reported with the submission of a post -event report to Collier County within (10) calendar days after the last day of the event to remain eligible for funding reimbursement. S. The event must achieve at least 80% of the applicant's estimated room nights within Collier County, to receive the full amount of the proposed funding reimbursement. If the room nights generated from the event within Collier County are less than 80% of the amount proposed in the funding application, funding will be prorated per each room night picked -up within Collier County hotels. Allowable Expenses 1. Promotional, marketing, and advertising expenses in target markets outside of Collier County. 2. Field rental fees, site rental fees, contracted labor to assist with event (i.e. set-up, breakdown, operational assistance), official/referee fees, equipment rental (i.e. golf carts). Please note, any facility rental, equipment or third party rental and/or vendor will need to be procured and rented by the event organizer. Event organizers may apply for reimbursement for such [17-TDC-00120/1350609/1) Page 2 of 14 expenses. The Naples, Marco Island, Everglades Convention and Visitors Bureau will not pay any rental or vendor directly on behalf of the event organizer. The only exception to this is if the CVB agrees in writing to pay an internal Collier County entity directly (i.e. Collier County Police Department, Collier County EMS, Collier County Parks and Recreation etc.). 3. Sanctioning and/or bid fees directly related to the event. Non -Allowable Expenses 1. Food, Beverages, Refreshments. 2. Administrative or general expenses. (i.e. office supplies, copies etc.) 3. Building projects or permanent equipment expenses. 4. Fundraising cost and/or functions. S. Prize money or purses. 6. Expenses and debts not related to event. Review Process 1. Applications will be reviewed to evaluate the impact of the event in Collier County. 2. All proposed funding must be approved by the Collier County Tourism Development Council and the Collier County Board of Commissioners. Funding will not be reimbursed unless all elements of the Event Application are strictly adhered to. Event Summary How many years has this event been held? What previous locations have hosted this event? always NCRP How many participants does this event host historically? _120 teams, 1800 players, 250 coaches, 60 referees How many spectators does this event host historically? [17-TDC-00120/1350609/1] Page 3 of 14 Please, provide a breakdown of participants, spectators, staff, and media. Out- of -Area Youth Participants _900 Local Youth Participants Out -of -Area Adult Participants 140 Out -of -Area Youth Spectators _450 Out -of -Area Adult Spectators _1800 Out -of -Area Staff Out -of -Area Media Local Adult Participants _170 Local Youth Spectators _400 Local Adult Spectators _1250 Local Staff 60-75 Local Media Number of projected room nights for this event? *Please, provide a single number NOT a range. How will you be securing Collier County hotel accommodations; host hotel, room blocks, general RFP, third -party agency? Please, explain in detail and list any hotels with the negotiated rate for the event. Use Lee County Sports Council as out housing vendor and they contract with the collier count Marketing Plan Please, describe in detail the marketing outlets that will be used to promote this event to participants, visitors, and entities outside of Collier County. Please note, media kits must be submitted no later than 90 days prior to the first day of the event with the application. [17-TDC-00120/1350609/1] Page 4 of 14 Please refer to the allowable and non -allowable expenses on page 2 of this document to indicate the intended use of Tourist Development Tax (TOT) Funds below. Please, provide (1) item per line. If an item is not outlined below, it will not be considered for funding reimbursement. Expense facility equipment Total Amount Requested: Compliance _1400 ( 2 Amount 3600 (3 carts) I hereby certify that the information contained in this application is true and correct to the best of my knowledge and that I have read the Policies and Procedures outlined in the Collier County Sports Tourism Event Funding Application. I will abide by all legal, financial, and reporting requirements as a condition of receiving funds from Collier County. Name: Gavin Spooner Title: Director Organization: Kick Off soccer _ Signature: Date: 1 /10118 (17-TDC-00120/1350609/1] Page 5 of 14 ..4yrh- o _ of Event & Athletic Tournament Application *Application must be received via email 90 days prior to the first day of the event. Azzurri Storm (managed by Kick Off Soccer) Organization Name: Organization Address: c/o —event City: Organization Phone: Organization Website: _azzurristorm.Com Organization Email: _john@azzurristorm 47-3192351 Non -Profit Tax ID No.: Federal Tax ID No.: Event Director Full Name: Gavin Zip: *Event Director will be the first paint of contact in the event of any issues during the event (i.e. medical, safety, altercations etc.). Collier County Parks and Recreation site -lead representative will consult on appropriate facility protocols, but it is the responsibility of the Event Director to regulate the situation. Once the situation has been mediated, the Collier County Parks and Recreation site -lead representative will - discuss the appropriate recourse with the Event Director. (Altercations or violations may result in ejecting teams and/or individuals from facility etc.) The below contact information will be used to contact the Event Director during the event. gavin@kickoffsoccer.org Event Director Email: Event Director Cell Phone: 941-545-8874 Event Director Home/Business Address: 2050 morning Sun Ln City: _naples State: Event Name: Azzurri Storm Spring Shootout Sport(s): Zip: _34119. Dates requested for event: April 6-8 2018 (we use April 1-2 but it is easter weekend in 201 [17-TDC-00120/1350609/11 Page 6 of 14 Will this event be charging for parking? yes, how much? *Collier County Parks and Recreation requires retention of 10% of the parking revenue. Will this event be charging admission? If yes, how much? *Collier County Parks and Recreation requires retention of 10% of the admission revenue. Will there be a different cost for youth? Is there an age limit for youth to be eligible for free admission? Will you require food concessions? If yes, how much? If yes, what age? *If yes, please ensure an accurate event schedule is provided to Collier County Parks and Recreation upon request to ensure ample preparation time. *Please note, event organizers MUST provide their own staff to coordinate, operate, and supervise any parking and/or admission transactions and regulation of said activities. Collier County staff is NOT responsible for the storing of any monetary profits or tills gained from admission, parking, or any other revenue source or vendor associated with the event. Collier County Staff is also NOT responsible for any lost or stolen items or monies associated with the event. _gs Please, inial to verify your compliance) Will you require the use of stage? If yes, provide detail: Will you require bleachers? the ones there_ If yes, provide detail: *Please note, an additional cost may be associated with the rental of the stage and/or bleachers. Will this event be sanctioned? If yes, by which organization? Will you require load -in dates in addition to the above requested dates? Please, circle one below. (Please note, load -in days may require additional facility rental fees.) Yes Please list schedule of load -in and tear down (Date, Start, & End Time) and details on what will be loaded-in/torn down: No No load -in days are needed. [17-TDC-00120/1350609/1] Page 7 of 14 Vendors 1. Vendors are required to supply their own power. 2. Vendors are required to be fully set-up at least (1) hour prior to competition. 3. No outside food and/or beverage vendors are allowed at North Collier Regional Park as there is an exclusive concessionaire on-site. 4. All vendors must provide a current business license and proof of insurance of at least $1,000,000 in coverage. Will you be securing any vendors at this event? Please, circle one below. YES Please list the name of the vendor(s), dates, times, and dimensions of set-up. soccer vendor 30x20 _photographer 10x10 NO Vendors will NOT be on-site for the event. *Please note, a fee may be required for vendors to utilize venue space during the event. Facility(ies) Requesting: (include number of fields and type. Example — North Collier Regional Park — (1) multi-purpose field) (1) _5-6 full size_ (2) _6 9v9 _6 70 (3) (4) (5) Please, list any other logistical needs (i.e. number of tables, chairs, stage etc.). Please note, a cost may be associated with these requests at the expense of the event organizer, unless agreed upon in writing and excused as an expense by the CVB. Estimated It of Athletes: 1800 [17-TDC-00120/1350609/1) Page 8 of 14 Estimated # of Spectators: _4000 Estimated It of Teams: 120 _ *Please note after 200 teams, multiple facilities must be used. Event organizers may also be asked to supply port -o -lets at their expense for events in excess of 200 teams. If using multiple facilities, please provide the information below. *Site Directors must be at least 21 years of age and remain on premises for the duration of the event. Site Director Full Name (1): Site Director Cell Phone (1) Site Location: Site Director Full Name (2): Site Director Cell Phone (2) Site Location: Site Director Full Name (3): Site Director Cell Phone (3) Site Location: Site Director Full Name (4): Site Director Cell Phone (4) Site Location: gav(n spooner 941 5458874 NCRP Insurance Policy Please provide the appropriate Certificate of Insurance per the guidelines below. Documentation of coverage must be supplied to Collier County Parks and Recreation Staff (15) business days prior to event. Reservation will not be honored without appropriate insurance on file. Please refer to the below for additionally insurance and coverage requirements. Collier County Board of County Commissioners 3299 East Tamiami Trail, Suite 303 Naples, FL. 34112-5746 o Agree to provide certificate(s) of insurance 15 business days prior to event starting as additional insured for the entirety of the event including the following language: o General liability requirements as follows: Provide Collier County with proof of a comprehensive General Liability Policy. Limits: $1,000,000.00 Bodily Injury and property damage. $1,000,000.00 Auto, bodily injury, property damage, workers comp, employers liability (minimum $100,000) [17-TDC-00120/1350609/11 Page 9 of 14 o Agree that Collier County assumes no liability for the recruitment, selection, background screening of non -county special event management, staff, volunteers, coaches, youth leaders, and others. _gs (Please, initial to verify your compliance with the above Insurance Policy) Facility Rental Deposit Policy A deposit of 15% of the total rental fees and charges associated with the event must be paid to Collier County Parks and Recreation no later than 90 business days prior or at the time of scheduling, whichever is earlier, to the first day of reservation. Once the event takes place and is complete, Collier County Parks and Recreation will issue a full re and to the entity that paid the deposit, provided the facilities utilized for the event are returned in the same condition as prior to the event. Should any damages or monetary obligations be incurred by the facility (i.e. excessive damage, vandalism etc.), the 15% deposit shall be retained by Collier County Parks and Recreation. gs_ (Please, initial to verify your compliance with the Facility Rental Deposit Policy) Event Cancellation Policy Please note, if the event is cancelled 90 or more days prior to the first requested date of reservation, a full refund will be issued to the entity that paid the deposit. In the event the reservation is cancelled less than 90 days prior to the first requested date of reservation, the 15% deposit will be retained by Collier County Parks and Recreation and no refund will be issued to the entity that paid the deposit. If the event is not able to be hosted due to Acts of God (i.e. hurricane), the 15% deposit will be refunded by Collier County Parks and Recreation. In regards to inclement weather, if competition begins on any day, rental fees and event expenses are to be paid in full for said day. If the rented areas are deemed unplayable by Parks and Recreation Lead Supervisor and/or weather does not allow for the event to begin, rental fees and expenses associated with the date of cancellation will be waived. Collier County reserves the right to terminate this Event for any reason with 30 days notice to the Event Organizer. Deposit will be refunded in full. No other refunds will be made. _gs (Please, initial to verify your compliance with the Event Cancellation Policy) Facility Parking Policy Please note, all cars parking on Collier County Park property must park within the designated parking spot areas. This DOES NOT include any grass area, berm, median, or area not conducive with the safety of park users. In addition, destruction of landscaping and/or signs prohibiting parking in certain areas is strictly prohibited. Failure to comply with the above policy and/or failing to comply with the proper parking guidelines as set forth by Collier County Parks and Recreation may result in parking violations being issued to the party in violation and/or towing of vehicles. Please, communicate this policy to individuals associated with the event (i.e. teams, coaches, spectators, vendors etc.) prior to the first event day via email. [17-TDC-00120/1350609/1] Page 10 of 14 _gs (Please, initial to verify your compliance with the Facility Parking Policy) Post -Event Material Deadline Policy Post -event forms and proof of room nights in Collier County must be submitted within (10) calendar days from the last day of the event. Failure to submit the proper documentation provided by Collier County, may result in forfeiture of County approved funding reimbursement and/or future event dates. _gs (Please, initial to verify your compliance with the Post -Event Material Deadline Policy) Evaluation of Event for Future Dates Policv Upon submission of the post -event and room night materials, Collier County will evaluate the impact of the event in Collier County based on the deliverables outlined by the event organizer in the funding application. Collier County will determine based on said evaluation, the extent of which Collier County will be involved with the event in future years, in terms of event dates and funding. If an event fails to meet the assured impact to Collier County, Collier County reserves the right to cancel future requested and/or approved dates. In addition, if there are any activities, violations, or infractions (i.e. altercations, law enforcement/security detail required, violation of park regulations, county laws, etc.) that are deemed unfavorable to Collier County, Collier County reserves the right to cancel future requested and/or approved dates. _gs (Please, initial to verify your compliance with the Evaluation of Event for Future Dates Policy) Future Date Request Policv Upon submission of post -event materials, event organizers may request dates for future events. The ability of the event to deliver the proposed room nights and impact in Collier County provided in the funding application, will be factored in to the potential for future event funding and date request. Collier County staff reserves the right to deny a request for rental of the desired dates and times. _gs (Please, initial to verify your compliance with the Future Date Request Policy) Venue Rental Request & Approval Policv Venue rental request and/or approved venue request, are subject to being relocated to another County facility or cancelled in the event of maintenance, safety issues, scheduling, facility capacity, non- compliance with Collier County guidelines, rules, and laws. This also includes any Acts of God (i.e. hurricane). Any of the above adversities will be communicated to the renter by Collier County staff. _gs (Please, initial to verify your compliance with the Venue Rental Request & Approval Policy) [17-TDC-00120/1350609/1) Page 11 of 14 Collier County Resident Policy In the event a Collier County funded event does not fulfill the impact assured to the County in the event application, the event is subject to cancellation of future requested and/or approved dates. If the event organizer is still interested in hosting an event over the same or different date patterns without Collier County funding, the event organizer must be a Collier County resident and show proof of Collier County residency. CVB and/or Collier County Parks & Recreation staff reserves the right to deny a request for rental of the desired dates and times. _gs (Please, initial to verify your compliance with the Collier County Resident Policy) Hotel & Room Night Guidelines Policy Event organizers are required to provide actual room night pick-up reports from hotels, which housed event patrons in Collier County to Collier County staff within (10) calendar days of the last day of the event. These reports must come from hotel representatives and be featured on official hotel documentation (Written emails, excel sheets etc., will not be accepted as valid proof of room nights). In the event a third -party booking agency is used, the same procedure as above applies. Third -party booking agencies must also verify in writing, the accuracy of the reports. Room nights that are not accounted for on pick-up reports as outlined above, will not be considered for inclusion into the room night total for the event. _gs (Please, initial to verify your compliance with the Hotel & Room Night Guidelines Policy) Rental Fees & Payment Policy All fees and expenses related with the event are the responsibility of the event organizer to pay. in addition, any field, equipment, and/or facility usage in excess of the approved number of fields, venues, and/or equipment is subject to additional charges at the expense of the event organizer. In the event, it is determined that the event will require more event fields/space after funding has been submitted for the event, the additional cost will be the responsibility of the event organizer to remit. Payment of all rental fees and expenses associated with the event are to be paid within 30 calendar days after the last day of the event. This does not include any expense that is agreed upon in writing as an excused expense with the CVB. _gs (Please, initial to verify your compliance with the Rental fees Policy) Weather Policy Inclement weather and/or field conditions will be assessed by the Collier County Parks & Recreation Event Supervisor and/or CVB Sports Representative in accordance with the protocol approved by Collier County Risk Management. [17-TDC-00120/1350609/1) Page 12 of 14 _gs (Please, initial to verify your compliance with the Weather Policy) Event Approval Policy I understand that submitting an application is NOT a guarantee of availability or approval. Approval will be indicated once all signatures below are completed and the County confirms compliance with requirements. However, Collier County reserves the right to deny or cancel rental request if the required documentation is not provided and/or if guidelines are not followed as requested by Collier County. This also includes those guidelines set forth in the above application and the Collier County Parks and Recreation Rules & Regulations form. _gs (Please, initial to verify your compliance with Event Approval Policy) INDEMNIFICATION To the maximum extent permitted by Florida law, the EVENT SPONSOR shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the EVENT SPONSOR or anyone employed or utilized by the EVENT SPONSOR in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in section 768.28, Florida Statutes. ¢s (Please, initial to verlfv your compliance with required Indemnificaon lan¢uage1 (17-TDC-00120/1350609/1] Page 13 of 14 Collier County Parks & Recreation 15000 Livingston Rd (239) 252-4000 Azurfi Storm Spring Soccer Shootout Kickoff Soccer Attn: Gavin Spooner 941-545-8874 gavin@lcicicoffsoccer.org Quote 01/23/2018 e+ �Et �umbn.. y%'rv,. 4 � s- f :. y.� v-r"�.� b' 'z•:. s,.. v. -.=-^Y: 04/06-08/2018 Azurri Storm Spring, Soccer Shootout Mnt L7lPect#1 Frirttett,Nerou; wa ire pt�vncr Title ; director Parks & Re€reatfonlepoesEuMiiie Printed Name: , Title: slgr�tu�e°_ - a iCollierCounty{ BIRepresenWtiue Printed I17-TDC-00124i1350p5/1] page 14 of 14 3air f -a 7 - Collier Countv Sports Tourism Event Funding Application R d,(A-U*' Policies and Procedures UTA Funding Eligibility Sports Tourism events -should promote future overnight visitors to the designation or have a history of attracting overnight visitors who utilize hotels and lodging in the hosting County over multiple days throughout the duration of the event. Funding for Sports Tourism events are required to comply with Section 125.0104, Fla. Stat., which states: "To promote and advertise tourism in this state and nationally, and internationally, however,'if tax revenues area expended for an activity, service, venue, or event, the activity, service, venue, or event shall have as one of its.main purposes the attraction of tourists as evidenced by the promotion of the activity, service, venue, or eventto tourists." The following criteria are required for funding support: Funding Eligibility 1, Applications must be received 90:days prior to the first day of the event fully completed. 2. All applications must be submitted online via email. 3. Event must be more than (1) day in duration. 4. Event must generate (250) or more room nights within Collier County. S. Events with national television exposure will be considered for funding reimbursement. 6. Event must have a history of attracting significant out -of -county visitors and/or the potential to attract out -of -county visitors. Collier County reserves the right to request proof of room nights, host, and/or hotel references from previous events. 7: Must comply with all Collier County guidelines, rules, protocols, and laws always. Pre -Event Requirements 1. Applicant must provide proof of insurance coverage as required by Collier County. 2. Must promote Collier County hotels and lodging as the primary event accommodations. 3. Collier County hotel ofother Collier County paid lodging accommodations must be advertised prior to the event, on the event website and/or via email blast to participants. [17-TDC-00120/1350609/1) Page 1 of 14 expenses. The Naples, Marco Island, Everglades ConventionandVisitors Bureau will not pay any rental or vendor directly on behalf of the event organizer. The only exception to this is if the CVB agrees in writing to pay an internal Collier County entity directly (i.e. Collier County Police Department, Collier County EMS, Collier County Parks and Recreation etc.). 3. Sanctioning and/or bid fees directly related to the event. Non -Allowable Expenses 1. Food, Beverages, Refreshments, 2. Administrative or general expenses. (i.e. office supplies, copies etc.) 3. Building projects or permanent equipment expenses. 4. Fundraising cost and/or functions. S. Prize money or purses. 6. Expenses and debts not related to event. Review Process 1, Applications will be reviewed to evaluate the impact of the event in Collier County. 2, All proposed funding must be approved by the Collier County Tourism Development Council and the Collier County Board of Commissioners. Funding will not be reimbursed unless all elements of the Event Application are strictly adhered to. Event Summary How many years has this event been held? NEW EVENT - FOR THE FIRST TIME' INCLUDED. IN THE ITF WHEELCHAIR WORLD TOUR What previous locations have hosted this event? OVER 50 ALL AROUND THE WORLD (See attached calendar) How many participants does this event host historically? :1 How many spectators does this event host historically? 2,000 [17-TDC-00120/1350609/1) Page of 14 Please refer to the allowable and non -allowable expenses on page 2 of this document to indicate the intended use of Tourist Development Tax (TDT) Funds below. Please, provide.(1) item per line. If an item is not outlined below, it will not be considered for funding reimbursement. Expense Amount Officials USTA Fees $1,500 Press Aide Fee $ 600 Advertising Expenses $ 1,000 Printed Materials $ 600 Total Amount Requested: $ 3J00 Compliance I hereby certify that the information contained in this application is true and correct to the best of my knowledge and that I have read the Policies and Procedures outlined in the Collier County Sports Tourism Event Funding Application. I will abide by all legal, financial, and reporting requirements as a condition of receiving funds from Collier County, Name: ROGELIO DE HARO Title:OPERATIONS MANAGER organization, GLOBAL SPORTS RESORTS LLC Signature: Date: JANUARY 31, 2018 [17-TDC-00120/1350609/1] Page 5 of 14 Will this event be charging for parking?.NO yes, how much? *Collier County Parks and Recreation requires retention of 10% of the parking revenue. Will this event be charging admission? ME If yes, how much? *Collier County Parks and Recreation requires retention of 10% of the admission revenue. Will there be a different cost for youth? N O If yes, how much? Is there an age limit for youth to be eligible for free admission? N O If yes, what age? Will you require food concessions? NO *if yes, please ensure an accurate event schedule is provided to Collier County Parks and Recreation upon request to ensure ample preparation time. *Please note, event organizers MUST provide their own staff to coordinate, operate, and supervise any parking and/or admission transactions and regulation of said activities Collier County staff is NOT responsible for the storing of any monetary profits or tills gained from admission, parking, or any other revenue source or vendor associated with the event. Collier County Staff is also NOT responsible for any lost or stolen items or monies associated with the event. VSJ Please, initial to verify your compliant. e) Will you require the use of stage? NO If yes, provide detail: Will you require bleachers? N O If yes, provide detail: *Please note, an additional costmay be associated with the rental of the stage and/or bleachers. Will this event be sanctioned? If yes, by which organization? YES - UNITED STATES TENNIS FEDERATION & INTERNATIONAL TENNIS FEDERATION Will you require load -in datesin addition to the above requested dates? Please, circle one below. (Pleasenote, load -in days may require additional facility rental fees.) Yes Please list schedule of load -fn and tear down (Date, Start, & End Time) and details on what will be loaded-in/torn down: No No load -in days are needed. [17-TDC-00120/1350609(11 Page 7 of 14 Estimated # of Spectators: 2, 000 Estimated # of Teams: N/A *Please note after 200 teams, multiple facilities must be used. Event organizers may also be asked to supply port -o -lets at their expense for events in excess of 200 teams. If using multiple facilities, please provide the information below. *Site Directors must be at least 21 yeart of age and remain on premises for the duration of the event.. Site Director Full Name (1): Site Director Cell Phone (1)i Site Location: Site Director Full Name (2): Site Director Cell Phone (2): Site Location: Site Director Full Name (3): Site Director Cell Phone (3): Site Location: Site Director Full Name (4): Site Director Cell Phone (4): Site Location: Insurance Policy Please provide the appropriate Certificate of Insurance per the, guidelines below. Documentation of coverage must be supplied to Collier County Parks and Recreation Staff (15) business days prior to event. Reservation will not be honored without appropriate, insurance on file. Please refer to the below for additionally insurance and coverage.requirements. Collier county Board of county Commissioners 3299 East Tafnfami Tra& Suite 303 Naples, R. 34112.5746 o Agree to provide certificates)i of insurance.15 business -dayspnorto event starting as additional Insured for the entirety of the event including the following language•. o General liability requirements as follows; Provide Collier County with proof of a comprehensive General Liability Policy. Limits: $1,000,000.00 Bodily Injury and property damage. $1,000,000.bo Auto, bodily injury,. property damage, workers comp, employers liability (minimum $100,000) [17-TDC-00120/1350609/1) Page 6 of 14 (Please, initial to verify your compliance with the Facility Parking Policy) Post -Event Material Deadline Policy Post -event forms and proof of room nights in Collier County must be submitted within (10) calendar days from the last day of the event. Failure to submit the proper documentation provided by Collier County, may result in forfeiture of County approved funding reimbursement and/or future eventdates. (Please, initial to verify your compliance with the Post -Event Material Deadline Policy) Evaluation of Event for Future Dates Policy Upon submission of the post -event and room night materials, Collier.County will evaluate the impact of the event in Collier County based on the deliverables outlined by the event organizer in the funding application. Collier County will determine based on said evaluation, the extent of which Collier County will be involved with the event in future years, in terms of event dates and funding. If an event fails to meet the assured impact to Collier County, Collier County reserves the right,to cancel future requested and/or approved dates. In addition, if there are any activities, violations, or infractions (i.e. altercations, law enforcement/security; detail required, violation of park regulations, county, laws, etc;.) that are deemed unfavorable to Collier County, Collier County reserves the right to cancel future requested and/or approved dates. riA (Please, initial to verify your compliance with the Evaluation of Event for Future Dates Policy) Future Date ReguestPolicy Upon submission of post -event materials, event organizers may request dates for future events. The ability of the event to deliver the proposed room nights and impact in Collier County provided in the funding application, will be factored in to the potential for future event funding and date request. Collier County staff reserves the right to deny a request for rental of the desired dates and times. (Please, Initial to verifyyour compliance with the Future Date Request Policy) Venue Rental Request & Approval Policy Venue rental request and/or approved venue request, are subject to being relocated to another County facility or cancelled in the event of maintenance, safety issues, scheduling, facility capacity, non- compliance with Collier County guidelines, rules, and laws. This also includes any Acts of God (i.e. hurricane). Any of the above adversities will be communicated to the renter by Collier County staff. U.1 Please, initial to verify your:compliance with the Venue Rental Request & Approval Policy) [17-TDC-00120/1350609/1) Page 11 of 14 M_ (Please, initial to verify your compliance with the Weather Policy) Event Approval Policv I understand that submitting an application is NOT a guarantee of availability or approval. Approval will be indicated once all signatures below are completed and the County confirms compliance with requirements. However, Collier County reserves the rightto deny or cancel rental request if the required documentation is not provided and/or if guidelines are, not followed as requested by Collier County. This also includes those guidelines set forth in the above application and the Collier County Parks and Recreation Rules & Regulations form. I`-� (Please, initial to verify your compliance with Event Approval Policy) INDEMNIFICATION To the maximum extent permitted by Florida law, the EVENT SPONSOR shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages; losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent Caused by the negligence, recklessness, or intentionally wrongful conduct of the EVENT SPONSOR or anyone employed or utilized by the EVENT SPONSOR in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph, This section does not pertain to any incident arising from the sole negligence of Collier County. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in section 768.28, Florida Statutes. Ii .(;?lease, initial to verify VoUrcamnllance Ithxeaulred Indemnification language) [17-TDC-00120/1350609/1) Page 13 of 14 4 7E3Y f37f -nty �l 1 Will\t�eM S intySports Tourism Event Funding Application e�rl� I K, l� Policies and Procedures Funding Eligibility Sports Tourism events -should promote future overnight visitors to the designation or have a history of attracting overnight visitors who utilize hotels and lodging in the hosting County over multiple days throughout the duration of the event. Funding for Sports Tourism events are required to comply with Section 125.0104, Fla. Stat., which states: "To promote and, advertise tourism in this state and nationally, and. internationally, however, if tax revenues area expended for an activity, service, venue, or event, the activity, service, venue, or event shall have as one of its main purposes the attraction of tourists as evidenced by the promotion of the activity, service, venue, or event to tourists." The following criteria are required for funding support: Funding Eligibility 1. Applications must be received 90 days prior to the first day of the event fully completed: 2. All applications must be submitted online via email. 3. Event must be more than (1) day in duration. 4. Event must generate (250) or more room nights within Collier County. S. Events with national television exposure will be considered for funding reimbursement. 6. Event must have a history of attracting significant out -of -county visitors and/or the potential to attract out -of -county visitors. Collier County reserves the right to request proof of room nights, host, and/or hotel references from previous events. 7. Must comply with all Collier County guidelines, rules, protocols, and laws always. Pre -Event Requirements 1. Applicant must provide proof of insurance coverage as required by Collier County. 2. Must promote Collier County hotels and lodging as the primary event accommodations. 3. Collier County hotel or other Collier County paid lodging accommodations must he advertised prior to the event, on the event website and/or via email blast to participants. (17-TDC-00120/1350609/1] Page 1 of 14 expenses. The Naples, Marco Island, Everglades Convention and Visitors Bureau will not pay any rental or vendor directly on behalf of the event organizer. The only exception to this is if the CVB agrees in writing to pagan internal Collier County entity directly (i.e. Collier County Police Department, Collier County EMS, Collier County Parks and Recreation etc.). 3. Sanctioning and/or bid fees directly related to the event. Non -Allowable Expenses 1. Food, Beverages, Refreshments. 2. Administrative or general expenses. (i.e. office supplies, copies etc.) 3. Building projects or permanent equipment expenses. A. fundraisingcost and/or functions. S. Prize money or purses. 6. Expenses and debts not related to event. Review Process 1. Applications will be reviewed to evaluate the impact of the event in Collier County. 2. All proposed funding must be approved by the Collier County Tourism Development.Council and the Collier County Board of Commissioners: Funding will not be reimbursed unless all elements of the Event Application are strictly adhered to. Event Summary How many years has this event been held? SINCE 1960 What previous locations have hosted this event? BATON ROUGE, LA How many participants does this event host historically? 150 How many spectators does this event host historically? 1,500 in total [17-TDC-00120/1350609/1] Page 3 of 14 Please refer to the allowable and non -allowable expenses on page 2 of this document to indicate the intended use of Tourist Development Tax (TDT) Funds below. Please, provide (1) item per line. if an item is not outlined below, it will not be considered for funding reimbursement. Expense Amount Officials USIA Fees $ 1,500 Press Aide Fee $ 600 Advertising Expenses s% $ 1,000 Printed Materials $ 750 Total Amount Requested; $ 3,850 Compliance I hereby certify that the information contained in this application is true and correct to the best of my knowledge and that I have read the Policies and Procedures outlined 1n the Collier County Sports Tourism Event Funding Application. l will abide by all llegal, financial; and reporting requirements as a condition of receiving funds from Collier County. Name:. ROGELIO DE HARD Title, OPERATIONS MANAGER Organization; GLOBAL SPORTS RESORTS LLC Signature: Date: 31 JANUARY 2018 [17-TX00120/1350609/11 Page 5 of 14 Will this event be charging for parking? NO yes, how much? _ *Collier County Parks and Recreation requires retention of 10% of the.parking revenue. Will this event be charging admission? M if yes, how much? *Collier County Parks and Recreation requires retention of 10% of the admission revenue. Will there be a different cost for youth? N O If yes, how much?_ Is there an age limit for youth to be eligible for free admission? NO If yes, what age? Will you require food concessions? N O *if yes, please ensure an accurate event schedule is provided to Collier County Parks and Recreation, upon request to ensure ample preparation time. *Please note, event organizers MUST provide their own staff to coordinate, operate, and supervise any parking and/or admission transactions and regulation of said activities. Collier County staff is NOT responsible for the storing of any monetary profits or tills gained from admission, parking, or any other revenue source or vendor associated with the event. Collier County Staff is also NOT responsible for any lost or stolen items or monies associated with the event, P(Please, initial to verify your compliance) Will you require the use of stage? NO Will you require bleachers? im If yes, provide detail If yes, provide detail: *Please note, an additional cost may be associated with the rental of the stage and/or bleachers. Will this event be sanctioned? If yes, by which organization? YES UNITED STATES TENNIS ASSOCIATION Will you require load -in dates in addition to the above requested dates? Please, circle one below, (Please note, load -in days may require additional facility rental fees.) Yes Please list schedule of load -in and tear down (Date, Start, & End Time) and details on what will be loaded-in/torn down: No No load -in days are needed. [17-TDC-00120/1356609/1] Page 7 of 14 Estimated # of Spectators.: 1,500 Estimated # of Teams: N/A /A *Please note after200 teams, multiple facilities must be used. Event organizers may also be asked to supply port -o -lets at their expense for events in excess of 200 teams.. If using multiple facilities, please provide the information below. *Site Directors must be at least 21 years of age and remain on premises for the duration of the event. Site Director Full Name (1): Site Director Cell Phone (1): Site Location: Site Director Full Name (2): Site Director Cell Phone (2): Site Location: Site Director Full Name (3): Site Director Cell Phone (3): Site Location:, Site Director Full Name (4): Site Director Cell Phone (4): Site Location: Insurance Policy Please provide the appropriate Certificate of Insurance per the guidelines below. Documentation of coverage must be supplied to Collier County Parks and Recreation Staff (15) business days prior to event. Reservation will not be honored without appropriate insurance on file. Please refer to the below for additionally insurance and coverage requirements. Collier County Board of County Commissioners 3299 East Tamlainl Trail - Suite 303 Naples. -FL. 34112-5746 o Agree to provide certificate(s) of insurance 15 business days prior to event starting as additional insured for the entirety of the event including the following language: o General liability requirements as follows: Provide Collier County with proof of a comprehensive General Liability Policy, Limits: $1,000,000.00 Bodily Injury and property damage. $1;000,000._00 Auto, bodily injury, property damage, workers comp, employers liability (minimum $100,000) [17-TDC-00120/1350609/1] Page 9 of 14 0 (Please, initial to verify your compliance with the Facility Parking Policy) Post -Event Material Deadline Policy Post -event forms and proof of room nights in Collier County must be, submitted within (10) calendar days from the last day of the event: Failure to submit the proper documentation provided by Collier County, may result in forfeiture of County approved funding reimbursement and/or future event dates. Imo' (Please, initial to verify your compliance with the Past -Event Material Deadline Policy) Evaluation of Event for Future Dates Policy Upon submission of the post -event and room flight materials, Collier County will evaluate the impact of the event in Collier County based on the deliverables outlined by the event organizer in the funding application. Collier County will determine Based on said evaluation, the extent of which Collier County will be involved with the event in future years, in terms of event dates and funding. If an event fails to meet the assured impact to Collier County, Collier County reserves the right to cancel future requested and/or.approved dates. In addition, if there are any activities, violations, or i nfractions (I^ altercations, law enforcement/security detail required, violation of park regulations, county laws, etc.) that are deemed unfavorable to Collier County, Collier County reserves the right to cancel future requested and/or approved dates. Q (Please, initial to verify your compliance with the Evaluation of Event for Future Dates Policy) Future Date Request Policy Upon submission of post -event materials, everit organizers may request dates for future events. The ability of the event to deliver the proposed room nights and impact in Collier County provided In the funding application, will be factored in to the potential for future event funding and date request. Collier County staff reserves the right to deny a request for rental of the desired dates and times. (Please, initial to verify your compliance with the Future Date Request Policy) Venue Rental Request A Approval Policy Venue rental request and/or approved venue request, are subject to being relocated to another County facility or cancelled in the event of maintenance,. safety issues, scheduling, facility capacity, non- compliance with Collier County guidelines, rules, and laws. This also includes. any Acts of God (i d. hurricane). Any of the above adversities will be communicated to the renter by Collier County staff. �II BUJ (Please, initial to verify your compliance. with the Venue Rental Request & Approval Policy) [17-TDC-00120/1350609/1) Page 11 of 14 (Please, initial to verify your compliance with the weather Policy) Event Approval Policy understand that submitting an application is NOT a guarantee of availability or approval. Approval will be indicated once all signatures below are completed and the County confirms compliance with requirements. However, Collier County reserves the right to deny or cancel rental request if the required documentation is not provided and/or if guidelines are not followed as requested by Collier County. This also includes those guidelines set forth in the above application and the Collier County Parks and Recreation Rules & Regulations form. (Please, initial to verify your compliance with Event Approval Policy) INDEMNIFICATION To the maximum extent permitted by Florida law, the EVENT SPONSOR shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the EVENT SPONSOR or anyone employed or utilized by the EVENT SPONSOR in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from thesole negligence, of Collier County. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in section 768.28, Florida Statutes. (Please, initial to verifvyour compliance with required Indemnification language} (174DC-00120/1350609/1) Page 13 of 14 Policies and Procedures -1 f Funding Eligibility J6L ` -0 Sports Tourism events -should promote future overnight visitors to the designation or have a history of attracting overnight visitors who utilize hotels and lodging in the hosting County over multiple days throughout the duration of the event. Funding for Sports Tourism events are required to comply with Section 125.0104, Fla. Stat., which states: "To promote and advertise tourism in this state and nationally, and internationally, however, if tax revenues area expended for an activity, service, venue, or event, the activity, service, venue, or event shall have as one of its main purposes the attraction of tourists as evidenced by the promotion of the activity, service, venue, Or event to tourists." The following criteria are required for funding support: Funding Eligibility 1. Applications must be received 90 days prior to the first day of the event fully completed. 2. All applications must;be submitted online via email, 3. Event must be more than (1) day in duration. 4. Event must generate (250) or more room nights within Collier County. S. Events with national television exposure will be considered for funding reimbursement. 6. Event must have a history of attracting significant out -of -county visitors and/or the potential to attract out -of -county visitors, Collier County reserves the right to request proof of room nights, host, and/or hotel references from previous events. 7. Must comply with all Collier County guidelines, rules, protocols, and laws always. Pre -Event Requirements 1. Applicant must provide proof of insurance coverage as required by Collier County. 2. Most promote Collier County hotels and lodging as the primary event accommodations. 3. Collier County hotel.or other Collier County paid lodging accommodations must be advertised prior to the event, on the event website and/or via email blast to participants. [17-TDC-00120/13506Q9/1] Page 1 of 14 expenses. The Naples, Marco Island, Everglades Convention and Visitors Bureau will not pay any rental or vendor directly on behalf of the event organizer. The only exception to this is if the CVB agrees in writing to pay an internal Collier County entity directly (i.e. Collier County Police Department, Collier County EMS, Collier County Parks and Recreation etc.), 3. Sanctioning and/or bid fees directly related to the event. Non -Allowable Expenses 1. Food, Beverages, Refreshments. 2. Administrative or general expenses. (i.e. office supplies, copies etc.) 3. Building projects or permanent equipment expenses. 4. Fundraising cost and/or functions. 5. Prize money or purses. 6. Expenses and debts not related to event. Review Process 1. Applications will be reviewed to evaluate the impact of the event in Collier County. 2. All proposed funding must be approved by the Collier County Tourism Development Council and the Collier County Board of Commissioners. Funding will not be reimbursed unless all elements of the Event Application are strictly adhered to. Event Summary How many years has this event been held? NEW CATEGORY CREATED BY THE USTA THIS YEAR What previous locations have hosted this event? N/A How many participants does this event host historically? N/A How many spectators does this event host historically? N/A [17-TDC-00120/1350609/1] Page 3 of 14 Please refer to the _allowable and non -allowable expenses on page 2 of this document to indicate the intended use of Tourist Development Tax (TDT) Funds below. Please, provide (1) item per line. If an item is not outlined below, it will not be considered for funding reimbursement. Expense Amount Officials USTA Fees $ 1,500 Press Aide Fee $ 900 Advertising Expenses $ 1,000 Printed Materials $ 750 Total Amount Requested: $ 4,150 Compliance I hereby certify that the information contained in this application is true and correct to thebestof my knowledge and that I have read the Policies and Procedures outlined in.the Collier County Sports Tourism Event Funding Application. I will abide by all legal, financial, and reporting requirements as a condition of receiving funds from Collier County. Name: ROGELIO DE HARD Title, OPERATIONS MANAGER Organization: GLOBAL SPORTS RESORTS LLC Signature: Date, 31 JANUARY 2018 [17-TDC-00120/1350609/1] Page 5 of 14 Will this event be charging for parking? N O yes, how much? *Collier County Parks and Recreation requires retention of 10% of the parking revenue. Will this event be charging admission? NO if yes, how much? *Collier County Parks and Recreation requires retention of 10% of the admission revenue. Will there be a different cost for youth? N O If yes, how much? Is there an age limit for youth to be eligible for free admission? NO If yes, what age? Will you require food concessions? N O *If yes, please ensure an accurate event schedule is provided to Collier County Parks and Recreation upon request to ensure ample preparation time. *Please note, event organizers MUST provide their own staff to.coordinate, operate, and supervise any parking and/or admission transactions and regulation of said activities. Collier county staff is NOT responsible for the storing of any monetary profits or tills_gained from admission, parking, or any other revenue source or vendor associated with the event. Collier County Staff is also NOT responsible for any lost or stolen items or monies associated with the event. R,(Please, initial to verify your compliance). Will you require the use of stage? Will you require bleachers? N O If yes, provide If yes, provide detail: *Please note, an additional cost maybe associated with the rental of the stage and/or bleachers. Will this event be sanctioned? If yes, by which organization? YES - UNITED STATES TENNIS ASSOCIATION Will you require load -in dates in addition to the above requested dates? Please, circle one below: (Please note, load -in days may require additional facility rental fees.) Yes Please list schedule of load -in and tear down (Date, Start, & End Time).and details on what will be loaded-in/torn down. eo No load4n days are needed. [17-TDC-00120/1350609/1] Page 7 of 14 Estimated # of Spectatorrsl: 2, 5500 Estimated # of Teams: I V/A *Please note after 200 teams, multiple facilities must be used. Event organizers may also be asked to supply port -o -lets at their expense for events in excess of 200 teams. If using multiple facilities, please provide the information below. *Site Directors must be at least 21 years of age and remain on premises for the duration of the event. Site Director Full Name (1): Site Director Cell Phone (1): Site Location:, Site Director Full Name (2): Site Director Cell Phone (2); Site Location: Site Director Full Name (3): Site Director Cell Phone (3): Site Location:. Site Director Full Name (4)l, Site Director Cell Phone (4): Site Location: Insurance Policy Please provide the appropriate Certificate of Insurance per the guidelines below. Documentation of coverage must be supplied to Collier County Parks and Recreation Staff (15) business days prior to event. Reservation will not be honored without appropriate insurance on file, Please refer to the below for additionally insurance and coverage. requirements. Colller County Board of County Commissioners 3199 East Tamlaml Trail, Suite 303 Naples; FL. 34112-5746 o Agreeto provide certificate(s) of insurance 15 business days prior to event starting as additional insured for the.entirety of the event including the following language: q General I liability requirementsasfollows: Provide Collier County with proof of a,comprehensive General. Liability Policy. Limits: $1,000,000.00 Bodily Injury and property damage. $1,000,000.00. Auto, bodily injury, property damage, workers comp, employers liability (minimum $100,000) [17-TDC-00120/1350609/1) Page 9 of14 Q (Please, initial to verify your compliance with the Facility Parking Policy) Post -Event Material Deadline Policy Post -event forms and proof of room nights in Collier County must be submitted within (10) calendar days from the last day of the event. Failure to submit the proper documentation provided by Collier County, may result in forfeiture of County approved funding reimbursement and/or future event dates. gh (Please, initial to verify your compliance with the Post -Event MaterialDeaciline Policy) Evaluation of Event for Future Dates Policy Upon submission of the post -event and room night materials, Collier County will evaluate the impact of the event in Collier County based on the deliverables outlined by event organizer in the funding application. Collier County will determine based on said evaluation, the extent of which Collier County will be involved with the event in future years, in terms of event dates and funding. If an event fails to meet the assured impact to Collier County, Collier County reserves the right to cancel future requested and/or approved dates. In addition, if there are any activities, violations; or infractions (i.e. altercations, law enforcement/security detail required, violation of park regulatlons, county laws, etc.) that are deemed unfavorable to Collier County, Collier County reserves, the right to cancel future requested and/or approved dates. �yl (Please, initial to Verify your compliance with the Evaluation of Event for Future Dates Policy) Future Date Request Policy Upon submission of post -event materials, event organizers may request dates for future events. The ability of the event to deliver the proposed room nights and impact in Collier County provided In the funding application, will be factored in to the potential for future event funding and date request. Collier County staff reserves the right to deny a request for rental of the desired dates and times. (Please, initial to verify your compliance with the Future Date Request Policy) Venue Rental Request & Approval Policy Venue rental request and/or approved venue request, are subject to being relocated to another County facility or cancelled in the event of maintenance, safety issues, scheduling, facility capacity, non- compliance with Collier County guidelines, rules, and laws. This also includes any Acts of God (i.e. hurricane). Any of the above adversities will be communicated to the renter by Collier County staff. V -JJ ![Please, Initial to verify your compliance with the Venue Rental Request & Approval Policy) [17-TDC-00120/1350609/1) I Page 11 of 14 (Please, initial to verify your compliance with the Weather Policy) Event Approval Polfcy I understand that submitting an application is NOT a guarantee of availability or approval. Approval will be indicated once all signatures below are completed and the County confirms compliance with requirements. However, Collier County reserves the right to deny or cancel rental request if the required documentation is not provided and/or if guidelines are not followed as requested.by Collier County. This also includes those guidelines set forth in the above application and the Collier County Parks and Recreation Rules & Regulations form. P: (Please, initial to verify your compliance with Event Approval Policy) INDEMNIFICATION To the maximum extent permitted by Florida law, the EVENT SPONSOR shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the EVENT SPONSOR or anyone employed or utilized by the EVENT SPONSOR in the performance of this Agreement. This indemn(fi,cation obligation shall not be construed to negate, abridge or reduce any other rights or remedies whish otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. The foregoing indemnification shall not constitute a waiver of ]� sovereign immunity beyond the limits set forth in section 768.28, Florida Statutes. fplease, initial-toyeri - our compliance with required Indemnification Ianuaxel [17-TDC-00120/1350609/1] Page•13 of 14