Agenda 03/13/2018 Item #16E 203/13/2018
EXECUTIVE SUMMARY
Recommendation to approve the Administrative Reports prepared by the Procurement Services
Division for change orders and other contractual modifications requiring Board approval.
OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the
Board’s approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular Administrative Report which
provides for Board approval of the following transactions:
Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount,
and/or require change in schedule (number of days);
Amendments to contracts;
After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff
for the timely process of invoices.
Other items as determined by the County Manager or designee that require Board approval.
This administrative report includes the following:
Six (6) change orders that in aggregate modify contracts by $0 and add 201 business days to
completion periods, see attached summary and backup for details; and
Zero (0) amendments this period, and;
Seven (7) after the fact memos with a fiscal impact of $174,053.45.
FISCAL IMPACT: The net total for the eleven (13) items is 174,053.45.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. - JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items
as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08.
Prepared By: Cat Bigelow, Procurement Operations Manager, Procurement Services
ATTACHMENT(S)
1. After the Fact back up 03132018 Final (PDF)
2. Change Order back up 03132018 Final 2 (PDF)
16.E.2
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03/13/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.2
Doc ID: 4946
Item Summary: Recommendation to approve the Administrative Reports prepared by the
Procurement Services Division for change orders and other contractual modifications requiring Board
approval.
Meeting Date: 03/13/2018
Prepared by:
Title: Supervisor - Operations – Procurement Services
Name: Catherine Bigelow
02/28/2018 1:16 PM
Submitted by:
Title: – Procurement Services
Name: Ted Coyman
02/28/2018 1:16 PM
Approved By:
Review:
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 02/28/2018 1:26 PM
Procurement Services Ted Coyman Additional Reviewer Completed 02/28/2018 1:52 PM
Procurement Services Ted Coyman Level 1 Purchasing Gatekeeper Skipped 02/28/2018 1:53 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 03/01/2018 5:03 PM
Tourism Jack Wert Additional Reviewer Completed 03/01/2018 5:05 PM
County Attorney's Office Jeffrey A. Klatzkow Level 2 Attorney Review Completed 03/02/2018 8:34 AM
Office of Management and Budget Laura Wells Additional Reviewer Completed 03/01/2018 5:10 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 03/02/2018 10:20 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 03/02/2018 10:25 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 03/03/2018 3:43 PM
Board of County Commissioners MaryJo Brock Meeting Pending 03/13/2018 9:00 AM
16.E.2
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Administrative Services After the Fact Report
Item page #Contract or Purchase OrderDateDescription of Project Vendor Name Division - Director Fiscal Impact Description
1 1 4500178738 2/27/2018 Roofing Repairs WTI / Tremco Facilities - Dennis Linguidi $31,635.47 Staff did not follow emergency procedures guidelines.
2 20 n/a - Division will create PO once
the after the fact is aproved 2/17/2018 Tourism Event Red Bull North America Tourism - Jack Wert $6,000.00 BCC approved 10/10/17 16.F.4
3 21 n/a - Division will create PO once
the after the fact is aproved 2/17/2018 Tourism Event Golden Gate High Tourism - Jack Wert $1,800.00 BCC approved 11/14/17 16.F.4
4 22 n/a - Division will create PO once
the after the fact is aproved 2/17/2018 Tourism Event Mega Sports Tourism - Jack Wert $4,350.00 BCC approved 11/14/17 16.F.4
5 23 n/a - Division will create PO once
the after the fact is aproved 2/17/2018 Tourism Event James K Ludwig Tourism - Jack Wert $5,700.00 BCC approved 11/14/17 16.F.4
6 24 n/a - Division will create PO once
the after the fact is aproved 2/17/2018 Tourism Event Florida Gulf Coast Sports
Foundation Tourism - Jack Wert $4,800.00 BCC approved 11/14/17 16.F.4
7 25 4500182941 2/27/2018 Emergency PO for RO Well
repairs Simmonds Electrical Water - Steve Messner $119,767.98
Staff will request contract language be amended to add an
additional clause on quote requirements for emergenies
where publich health & safety are at risk.
Meeting Date Total number of Memos Total Fiscal Impact
3/13/2018 7 $174,053.45
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Administrative Services Change Order Report
Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division - Project Manager Original Contract
Amount
Current Contract
Amount
Current Change
Order Amount
Revised Contract
Amount
% Over
Board
Approved
Amount
Contract
Length
Change in
length
(Days)
Updated
contract
length
Change in
length
(%)
1 1 17-7092 4 3/6/2018 Eagle Lakes Community Park
Aquatic Center
DEC Contracting
Group, Inc
Facilities Management - James
Morton $9,230,657.63 $9,230,657.63 $0.00 $9,230,657.63 0.00%389 21 410 5.12%
2 82 14-6213-99 1 2/16/2018 Tree Farm Rd. Water Main
Loop Connection Quality Enterprises PUEPMD - Alicia Abbott $186,950.00 $186,950.00 $0.00 $186,950.00 0.00%110 0 110 0.00%
3 88 13-
6164(SS)1 2/23/2018 107th Avenue North Public
Utilities Renewal Robau & Associates Capital Project Planning, Impact
Fees & PM - Robert Wiley $103,720.00 $103,720.00 $0.00 $103,720.00 0.00%120 120 240 50.00%
4 91 17-7153R 1 2/21/2018 Doctors South Jetty Rebuild
& Erosion Structure
Earth Tech
Enterprises, Inc
Coastal Zone Management - Clint
Perryman $2,047,626.00 $2,047,626.00 $0.00 $2,047,626.00 0.00%120 60 180 33.33%
5 106 14-6213 1 2/1/2018 Oxidation Ditch No. 2
Equipment Replacement Quality Enterprises PUEPMD - Wayne Karlovich $374,065.00 $374,065.00 $0.00 $374,065.00 0.00%440 0 440 0.00%
6 108 15-6488 6 2/8/2018 Courthouse 1st Floor
Renovations
DEC Contracting
Group, Inc
Facilities Management - Claude
Nesbitt $1,747,815.00 $1,945,291.06 $0.00 $1,945,291.06 11.30%739 0 739 0.00%
Meeting Date Total number of Change orders Total Dollar
Change
Total
Change in
Days
3/13/2018 6 $0.00 201
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Packet Pg. 776 Attachment: Change Order back up 03132018 Final 2 (4946 : Procurement Services Administrative Services Report)
115 16.E.2.b
Packet Pg. 777 Attachment: Change Order back up 03132018 Final 2 (4946 : Procurement Services Administrative Services Report)
116 16.E.2.b
Packet Pg. 778 Attachment: Change Order back up 03132018 Final 2 (4946 : Procurement Services Administrative Services Report)
117 16.E.2.b
Packet Pg. 779 Attachment: Change Order back up 03132018 Final 2 (4946 : Procurement Services Administrative Services Report)
118 16.E.2.b
Packet Pg. 780 Attachment: Change Order back up 03132018 Final 2 (4946 : Procurement Services Administrative Services Report)
119 16.E.2.b
Packet Pg. 781 Attachment: Change Order back up 03132018 Final 2 (4946 : Procurement Services Administrative Services Report)