Agenda 10/14/2014 Item # 16E1 10/14/2014 16.E.1 .
EXECUTIVE SUMMARY
Recommendation to authorize routine and customary budget amendments for Fiscal
Year 2014 carry forward budget for approved open purchase orders into Fiscal Year 2015
for operating departments to complete work.
OBJECTIVE: To appropriate funds in FY 15 for purchase orders opened in FY 14 but not
completed prior to the close of the fiscal year.
CONSIDERATIONS: Purchase orders were issued to various vendors in operating funds
during the latter part of FY 2014 and funds appropriated and encumbered to pay for
those purchases in FY 2014. The County continues to need the products or services
ordered and these encumbrances continue to be valid at fiscal year end. However, the
appropriations to pay for these items expired as of September 30, 2014. If these orders
were cancelled on September 30th they would have to be reissued on October 1St
resulting in added record keeping for vendors, the County's Purchasing Department, the
Clerk's Finance Department and the departments that placed the orders. To avoid this
unnecessary workload, Fiscal Year 2015 budgets need to be amended to re-appropriate
the funds and allow payments against purchase orders issued on or prior to September
30, 2014.
On September 9, 2014, during the regular Board meeting (Item 16F4), the Board
provided for the re-appropriation of continuing capital and grant budgets (project
budgets). The total of open operating budget purchase orders was not known until
September 30, 2014.
FISCAL IMPACT: Fiscal Year 2014 purchase orders to be re-appropriated in operating
budget funds, in the Fiscal Year 2015 budget, amount to $4,090,888.56.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires
majority vote for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: There is no growth management impact with this
carry forward funds request.
RECOMMENDATION: That the Board of Commissioners authorizes a budget
amendment appropriating the carry forward dollars for purchase orders issued within
operating budget funds.
Prepared By: Tracey Payne, Procurement Manager, Purchasing Department
Attachments: 2014 Carry Forward Spreadsheet
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10/14/2014 16.E.1 .
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.1.
Item Summary: Recommendation to authorize routine and customary budget
amendments for Fiscal Year 2014 carry forward budget for approved open purchase orders into
Fiscal Year 2015 for operating departments to complete work.
Meeting Date: 10/14/2014
Prepared By
Name: MarkiewiczJoanne
Title: Director-Purchasing/General Services, Purchasing& General Services
9/15/2014 7:30:34 AM
Submitted by
Title: Director-Purchasing/General Services, Purchasing&General Services
Name: MarkiewiczJoanne
9/15/2014 7:30:36 AM
Approved By
Name: pochopinpat
Title: Administrative Assistant, Administrative Services Division
Date: 9/16/2014 10:28:53 AM
Name: MarkiewiczJoanne
Title: Director-Purchasing/General Services,Purchasing& General Services
Date: 9/24/2014 6:54:26 AM
Name: PayneTracey
Title: Manager-Procurement,Purchasing&General Services
Date: 9/24/2014 9:30:50 AM
Name: PriceLen
Title: Administrator-Administrative Services, Administrative Services Division
Date: 9/24/2014 3:21:11 PM
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10/14/2014 16.E.1.
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 10/1/2014 11:53:57 AM
Name: PriceLen
Title: Administrator-Administrative Services, Administrative Services Division
Date: 10/1/2014 11:19:24 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 10/2/2014 8:39:57 AM
Name: KimbleSherry
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 10/2/2014 12:18:09 PM
Name: DurhamTim
Title: Executive Manager of Corp Business Ops,
Date: 10/3/2014 12:46:04 PM
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Collier County 10/14/2014 16.E.1 .
Purchasing Department
Carryforward Funding Request
FY14 to FY15
Number Vendor Department Amount Brief Description of Additional Notes to
Item/Service Purchasing
4500102358 Tomasello GMD Planning& $ 20,049.10 Interiior Basin FEMA Reguesting on behalf of
Regulation Development Floodplain Study Caroline Cilek
Review
4500116113 Hahn Loeser&Parks County Attorney Office. $ 314,700.67 This carry forward request is Please notify Deborah Allen
for the continued defense of (252-8400)if additional
two multi-million dollar information is needed.
litigation cases(Francis
Hussey v.Collier County
and Sean Hussey v.Collier
County)
4500136765 Burton&Associates Operations and $ 16,235.00 Consultants providing water
Regulatory Management and wastewater review and
analysis on a number of
tasks on a time and material
basis.
4500142329 AGNOLI BARBER& Immokalee Community $ 50,422.25 ENGINEERING SERVICES-
BRUNDAGE INC Redevelopment Agency $50,422.25
4500143457 Hyland Software Inc. GMD Planning& $ 20,843.97 Portal Enhancements- Requesting on behalf of
Regulation Operations Implementation of Active Gary Kendall
Review and Electronic Plan
Submittal and Review
System
4500144001 Greater Naples Chamber of Tourism $ 6,755.06 Visitor Information Specialist
Commerce
4500144381 N Harris Computer GMD Planning& $ 15,702.49 Cityview Mobile for Permits Requesting on behalf of
Corporation Regulation Operations &Inspections Simon Cleveland
0144995 Perkin Elmer Public Utilities $ 1,814.00 Travel expenese associated Vendor has been contacted
Operations Support with LabWorks Upgrade multiple times requesting
Training backup;will have staff
contact upper management
to try and resolve.
4500146303 Waster Management Inc of Financial Operations- $ 54,901.92 Toter Replacement
Florida Utility Billing&Customer
Service
4500146573 Phase V of SWFL Tourism $ 63,193.46 Tourism Fulfillment Services
4500146936 DiaMonde Tourism $ 24,611.83 Tourism International
Representation
4500146937 Ommac, Ltd. Tourism $ 877.32 Tourism International
Representation
4500146958 Paradise Advertising and Tourism $ 160,732.57 Tourism Marketing Services
Marketing
4500146976 M Gourp International Parks and Recreation $ 2.00 Software-Work Order Staff does not have
System sufficient time to recieve
implement and test
functionality as well as pay
invoice by September 30th.
4500147079 N Harris Computer GMD Planning& $ 17,000.00 Software Application Requesting on behalf of
Corporation Regulation Operations Enhancements Simon Cleveland
4500147641 Conservancy of Southwest Parks and Recreation $ 1,325.00 Seaturtle Monitoring
Florida
4500147891 Florida Playstructures and Parks and Recreation $ - Playground Inspections multiple lines
Waterfeatures
0148129 Fluid Control Specialties SCWRF $ 10,569.00 Rotork Parts
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Collier County 10/14/2014 16.E.1.
Purchasing Department
Carryforward Funding Request
FY14 to FY15
PO Number Vendor Department Amount Brief Description of Additional Notes to
ItemlService Purchasing
4500148271 Tindale Oliver&Associates Office of Management $ 64,850.50 School Impact Fee Study
and Budget-Impact Update
Fees
4500148422 Teledyne ISCO SCWRF $ 499.75 Composit Samplers and
Tubing
4500148444 Atkins Bayshore CRA $ 6,681.02 Engineering Services
4500149018 Q.Grady Minor Bayshore CRA $ 113,735.00 Engineering Services
4500149068 NABORS GIBLIN& Office of Management $ 5,034.77 Legal Services for
NICKERSON PA and Budget Department of Juvenile
Justice Reconciliation
4500149102 URS CORPORATION Solid Waste $ 18,510.00 Technical Analysis and
SOUTHERN Management Documentation for Solid
Department Waste Mgmt Assistance
4500149729 BAKER DONELSON Office of Management& $ 8,562.19 RETENTION AGREEMENT
BEARMAN CALDWELL Budget for Road BCC APPRVD 1/28/14
Maintenance ITEM 16K1
4500149924 Hall Mark Fire Apparatus, EMS $ 162,866.50 Remount Truck 34 A portion of this PO is under
Inc. a porject, but the bulk of it is
in 490.
4500150146 Naples Chamber of Business&Economic $ 20,914.30 Partnership for Collier's
Commerce Development Future Economy
development project
4500150165 Aztek Sheriff $ 3,772.56 Ladder rack and associated
parts and labor for compujer
,room
4500150197 Wallace International Road&Bridge $ 128,657.00 Wallace International Trucks
Trucks(103225) Maintenance (103225)
4500150202 PATS PUMP&BLOWER Wastewater Collections $ 308,305.00 2014 Aquatech Sewer Backup documentation
LLC Cleaner Vehicle available upon request.
4500150314 Hall Mark Fire Apparatus, EMS $ 153,265.00 Expansion Ambulance
Inc.
4500150481 Early Learning Coalition Incentives $ 25,394.37 Monthly expenditures for
services to children&
families residing in C.C.
4500150880 Fiorida International Natural Resource $ 40,000.03 Sediment Monitoring
University(FIU) Pollution Control Assessment report-
sediment study to continue
the County's effort to
conduct long-term
monitoring of the sediments
in Collier County. To
determine chronic pollutant
loads to the waterways.
4500150912 IFP&L Alternative $ 12,091.44 Electrical Aerial to
Transportation Modes underground conversion to
residential and commercial
4500150927 Miles Media Tourism $ 12,550.00 Tourism Website Services
4500150935 Wright Construction GMD Planning& $ 53,982.00 Immokalee Office Code
Regulation Operations Enforcement Renovation
4500150995 Sawyers Outboard Service Road&Bridge $ 1.50 1660 MV SEAARk 16'Beam
(108241) Maintenance -boat
4500151022 Q.Grady Minor Bayshore CRA $ 9,544.00 Engineering Services
4500151122 Environmental Restoration Conservation Collier $ 44,644.00 exotic removal on 795 acres
Consultants Inc.
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Collier County 10/14/2014 16.E.1 .
Purchasing Department
Carryforward Funding Request
FY14 to FY15
Number Vendor Department Amount Brief Description of Additional Notes to
Item/Service Purchasing
4500151264 AMEC Environmental GMD Planning& $ 66,100.92 Development and Updating Requesting on behalf of
Regulation Operations of Collier County Floodplain Gary McAlpin
Management Plan
4500151443 N Harris Computer GMD Planning& $ 7,524.00 Software Application Requesting on behalf of
Corporation Regulation Operations Enhancements for Collier Simon Cleveland
Fire,North Fire Review and
Fee Collection Changes
4500151460 Aviareps Tourism $ 37,125.00 Tourism International
Representation
4500151502 Robau&Associates Growth Management $ 49,997.00 Stormwater Study,Planning Requesting on behalf of
Division Engineering &/or Design for the Collier Jack McKenna
Dept. County Water Mgmt.
Planning&Design
Guidebook
4500151508 Florida Utility Sotlutions Inc. Parks and Recreation $ 28,554.35 Repairing vertical thruster
pumps at Sun-N-Fun.
4500151527 Harts Electrical Alternative $ 16,975.00 3 electircal aerial to
Transportation Modes underground conversion,3
commercial properties
4500151600 Progressive Waste Financial Operations- $ 12,513.25 Toter Replacements
Solutions of FL Utility Billing&Customer
Service
4500151626 Carter Fence(100508) Road&Bridge $ 2,290.00 To repair 8ft welded wire
Maintenance green fence @ Santa
Barbara Blvd
0151634 RWA Bayshore CRA $ 18,675.00 Engineering Services
.000151686 W3 Consulting/Marshall Bus.&Econ.Develop. $ 15,917.15 Consulting Services
Goodman
4500151787 SIMMONDS ELECTRICAL Immokalee CRA/MSTU $ 64,219.75 Furnish/install transformer,
OF NAPLES INC Receptacle,banner arms&
Remove wires,re-splice&
cut off bolts
4500151920 BARKIS TOOLS& FLEET MANAGEMENT $ 27,754.00 PURCHASE AND
EQUIPMENT INC INSTALLATION OF
ROTARY SM30L 30,000 LB
4 POST LIFT,ROTARY
RJ150 15,000 LB ROLLING
JACKS,REMOVAL OF
EXISTING SM30 4 POST
AND PLACE ON PALLET
4500152009 Fluid Control Specialties- SCWRF $ 10,969.00 Valve Actuator and Adaption
Sole Source Hardware
4500152018 Transportation Control Traffic Operations $ 3,594.00 Lighted street name for Mast
Systems Department arm-"Corporate Flight
Drive"
4500152030 AIM ENGINEERING& Immokalee Community $ 20,415.00 ARCHITECT AND
ENGINEERING INC Redevelopment Agency ENGINEERING SERVICES
4500152052 Staples Advantage Road&Bridge $ 4,207.50 Chairs with chair protection
(119727) Maintenance
4500152061 PBS CONTRACTORS LLC Solid Waste $ 6,643.00 Naples Recycling Center-
Management Carport Repair
Department
0152087 TD Information Road&Bridge $ - HP Elitebook 850 GI
Technologies(115236) Maintenance Notebook/laptop
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Collier County 10/14/2014 16.E.1.
Purchasing Department
Carryforward Funding Request
FY14 to FY15
PO Number Vendor Department Amount Brief Description of Additional Notes to
Item/Service , Purchasing
4500152167 BROWN&CALDWELL Solid Waste $ 39.17 Evaluation of Landfill
Management Operations
Department
4500152192 Guardian Fueling Parks and Recreation $ 853.00 Fuel tank repairs
Technologies
4500152249 Clifton Larson Allen Clerk's Finance and $ 320,000.00 Countywide)Audit Services This is second year of three
Accounting year contract#13-6132
4500152273 Simmonds Electrical of Wastewater Collections $ 8,495.00 Replace Control Panel at
Naples Inc Master Station 312.17
4500152314 Hole Montes, Inc. ATM Dept. $ 546,093.00 CEI Serv.for the Vanderbilt
MSTU Utility Conversion
Phases II, Ill,and IV
4500152320 Tamiami Ford,Inc Traffic Operations $ 25,746.62 2014 Ford F150 Regular Needed to wait for vehicle
Cab pickup truck Spec before ordering
4500152334 ENFO TECH& PUD WW LAB $ 31,960.00 HOSTED SOFTWARE FOR this is neede to help the
CONSULTING INC. THE WW department comply with all
PRETREATMENT State and Federal
PROGRAM requirments fro the
Pretreatment Program
4500152375 STANLEY CONSULTANTS Solid Waste $ 17,530.00 Generator compliance PO funds split between
INC review for Water, water,wastewater and solid
Wastewater and Solid waste
Waste
4500152402 Johnnie T.Walker Parks and Recreation $ 15,400.00 Exotic Vegetaion Removal
4500152407 RWA Bayshore CRA $ 390,148.00 Engineering Services
4500152430 Safety Poducts Inc(102627) Road&Bridge $ - Safety Equipment
Maintenance
4500152437 Marco Office Supply GMD Planning& $ 948.29 Desk/Table/Chairs
Regulation Operations
4500152461 Wright Construction Corp Museum $ 9,974.00 Door repair
4500152468 Harts Electric NCWRF $ 9,700.00 Odor Control Unit Repairs at
North Wastewater Plant
4500152469 Florida Specialties LLC Impact Fee $ 33,334.00 Job Creation and
Administration Broadband Economic
Incentives
4500152491 DN Higgins Wastewater Collections $ 45,001.00 Emergency Repair at 224
Barefoot Beach Rd.
4500152518 Marco Office Supply GMD Planning& $ 486.33 3 24"Panels
Regulation Operations
4500152530 Carter Fence(100508) Road&Bridge $ 1,398.00 Gate/fencing for Golden
Maintenance Gate Blvd bridge over main
canal
4500152540 TY Lin International Road&Bridge $ 97,770.00 Study,Report, Repair Plan
(103102) Maintenance Preperation,Post Repair
Documentation
4500152541 Perkin Elmer LAS Inc Water $ 10,442.11 Software and support to
facilitate automatic upload of
laboratory data to the
laboratory database.
4500152542 SP Designs& Parks and Recreation $ 2,000.00 Uniform T-shirts for staff
Manufacturing
4500152586 Office Furniture&Design GMD Planning& $ 49,615.40 Remove old carpet and
Concepts Regulation Operations install new carpet
4500152606 CR Bronzeworks GMD-Administration $ 999.00 Frank Halas Bronze Plaque We have requested a rush
to see if we can receive the
goods by 9/30/14.
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Collier County 10/14/2014 16.E.1 .
Purchasing Department
Carryforward Funding Request
FY14 to FY15
Brief Description of Additional Notes to
Number Vendor Department Amount Item/Service Purchasing
4500152607 AECOM Technical County Attorney Office $ 27,500.00 AECOM will provide
Services,Inc. professional engineering
services as approved by the
BCC on 9/9/14 Item 16K2.
4500152619 BODY WORKS OF FLEET MANAGEMENT $ 3,559.50 REPAIRS ON A BUS WE HAD ANTICIPATED
SOUTHWEST FL THE PARTS BEFORE THE
END OF THE FY, BUT
THAT IS NOT GOING TO
HAPPEN.
4500152632 W.Dexter Bender& County Attorney Office $ 20,000.00 Environmental consulting
Associates, Inc. Services pertaining to the
lawsuit entitled Florida
Panthers v.Collier County
(case no.2:13-cv-612-Ftm-
29DNF)
4500152661 Perkin Elmer Natural Resource $ 36,810.55 Upgrade to improve 4500152569-previous PO
Pollution Control automation&
computerization within the
laboratories by
implementing software that
can automatically upload lab
data into Laboratory
Information Management
System(LIMS)
4500152698 Guardian Community HHVS $ 9,000.00 Environmental survey
Resource reports
0151131 Q.Grady Minor Bayshore CRA $ 9,015.10 Engineering Services
$4,090,888.56
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