Agenda 10/14/2014 Item # 16D12 10/14/2014 16.D.12.
EXECUTIVE SUMMARY
Recommendation to approve a Resolution and provide after the fact approval for the submittal of
Shirley Conroy Rural Area Capital Assistance Program Grant application in the amount $233,192
to the Florida Commission for the Transportation Disadvantaged for the procurement of four
additional paratransit vehicles.
OBJECTIVE: To add four additional vehicles to improve customer service provided to the community
for the paratransit system.
CONSIDERATION: The Shirley Conroy Rural Area Capital Assistance Program Grant is used to help
provide rural transportation in Collier County and is made available each year through an application
process administered by the Florida Commission for the Transportation Disadvantaged.
As the paratransit system grows, so does the demand on our existing fleet. In our latest review over 50%
of our existing fleet has over 100,000 miles. Even while sustaining a stringent maintenance schedule,
older vehicles with higher mileage have more breakdowns are typically in the repair shop more often and
for longer periods of time. These new vehicles will help support the paratransit system during any
mechanical or emergency issues as well as provide the additional vehicles necessary to provide our
transportation disadvantaged population access to necessary medical, work, social and other life
sustaining activities. This application seeks funding to purchase four additional vehicles.
The announcement for the Grant was received on September 3, 2014, with a deadline for submittal of
October 3, 2014; which did not allow a sufficient opportunity to place the grant application on the next
available Board of County Commissioners Meeting. This item will be taken to the Local Coordinating
Board for the Transportation Disadvantaged at its next regularly scheduled meeting on December 3, 2014.
Collier County's Administrative Procedure CMA # 5330 authorizes the County Manager to approve the
submittal of grant applications with subsequent Board of County Commissioners' action at the next
available Board meeting to ratify the approval as "after-the-fact."
The grant application was signed by the County Manager and submitted on September 25, 2014.
FISCAL IMPACT: The total amount of$233,192 includes requested grant funds ($209,872.80) and a
mandatory 10% local match. The local match amount of $23,319.20 is available in Reserves in the
Transportation Disadvantaged Fund 427.
LEGAL CONSIDERATIONS: The Board will have the opportunity to accept or reject the funds if the
grant application is approved. Accordingly, this Office has no issue with respect to the legality of this
item, and it will require a majority vote for Board approval - SAS
GROWTH MANAGEMENT IMPACT: Consistent with Objectives 10 and 12 in the Transportation
Element of the Growth Management Plan.
RECOMMENDATION: That the Board provides after the fact approval for the submittal of the
attached Shirley Conroy Rural Area Capital Assistance Support grant application in the amount of
$233,192 for the purchase of four paratransit vehicles.
Prepared by: Trinity Scott,Public Transit Manager, Public Transit and Neighborhood Enhancement
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10/14/2014 16.D.12.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.12.
Item Summary: Recommendation to approve a Resolution and provide after the fact
approval for the submittal of Shirley Conroy Rural Area Capital Assistance Program Grant
application in the amount $233,192 to the Florida Commission for the Transportation
Disadvantaged for the procurement of four additional paratransit vehicles.
Meeting Date: 10/14/2014
Prepared By
Name: CardesoYousi
Title: Operations Analyst, Alternative Transportation Modes
9/24/2014 3:51:56 PM
Submitted by
Title: Operations Analyst, Alternative Transportation Modes
Name: CardesoYousi
9/24/2014 3:51:57 PM
Approved By
Name: AlonsoHailey
Title: Operations Analyst,Public Services Division
Date: 9/24/2014 4:09:18 PM
Name: ScottTrinity
Title: Manager-Public Transit, Alternative Transportation Modes
Date: 9/24/2014 4:46:32 PM
Name: ArnoldMichelle
Title: Director-Alt Transportation Modes, Alternative Transportation Modes
Date: 9/24/2014 4:58:59 PM
Name: SotoCaroline
Title: Management/Budget Analyst, GMD Construction &Maintenance Admin
Date: 9/25/2014 9:02:08 AM
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10/14/2014 16.D.12.
Name: OberrathKaren
Title: Accountant, Senior, Grants Management Office
Date: 9/25/2014 3:56:16 PM
Name: CarnellSteve
Title:Administrator-Public Services, Public Services Division
Date: 9/29/2014 3:29:10 PM
Name: StoneScott
Title: Assistant County Attorney, CAO Land Use/Transportation
Date: 10/1/2014 10:27:35 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 10/1/2014 10:56:18 AM
Name: StanleyTherese
Title: Manager-Grants Compliance, Grants Management Office
Date: 10/3/2014 2:06:53 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 10/6/2014 4:16:21 PM
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10/14/2014 16.D.12.
a lei County
Office of Management & Budget
Grant Application Reviewed and Approved by County
am:- or design•
Count ►
( rJ date
TO Leo Ochs,County Manager
After-the-Fact Approval by the BCC is required at the
CC: Michelle Arnold,ATM Director October 14,2014 BCC meeting
FROM:Joshua Thomas,Grants Support Specialist
RE: County Manager review and approval of a 2014 Shirley Conroy Rural Area Capital Assistance
Program Grant application from the Commission for the Transportation Disadvantaged in the amount of
$209,872.80.
September 23,2014
The Alternative Transportation Modes Department(ATM)is applying for a 2014 Shirley Conroy Rural
Area Capital Assistance Program Grant to purchase four Mobility Venture accessible vehicles for
paratransit. These vehicles seat up to six adults and will fit two full size wheelchairs. Approximately
27%of CAT's paratransit service is provided in the rural areas of Collier County including Golden Gate
Estates and Immokalee. Both of these areas continue to have lower earned income,higher
unemployment,and lower property values.
If awarded,these vehicles will improve Collier County's overall paratransit vehicle fleet and service
delivery. Currently,the paratransit system has two support vehicles and over fifty percent of the fleet has
over 100,000 miles. These new vehicles will help support the paratransit system during any mechanical
or emergency issues as well as provide the necessary vehicles to provide the County's transportation
disadvantaged population access to necessary medical,work,and social activities.
The grant requires a 10%match in the amount of$23,319.20 and funds are available in Transportation
Disadvantaged Fund 427. The funding announcement became available on September 3,2014 and the
application is due on October 3,2014. Due to the short time constraints,we are requesting that you
approve the submittal of the application,followed by after the fact approval from the Board of County
Commissioners at the October 14,2014 BCC meeting.
Once you have reviewed the application,please sign in the box above and in the areas marked in the
application and call Karen Oberrath for pickup at 239-252-2040.
Thank you and please let me know if you have any questions regarding this request
a
gy j
3299 Tamiami Trail East,Suite 201 h:anies.Florida 34112-5746.239.252.8973 FAX 239-252-8828
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EXHIBIT A
Commission for the Transportation Disadvantaged
Grant Application Information Form for
the Shirley Conroy Rural Area
Capital Assistance Program Grant
1. DATE SUBMITTED:
2. LEGAL NAME OF APPLICANT: Collier County Board of County Commissioners
3. FEDERAL IDENTIFICATION NUMBER: 59-6000558
4. REMITTANCE ADDRESS: 3229 East Tamiami Trail, Suite 103
5. CITY AND STATE: Naples, FL ZIP CODE: 34112
6. CONTACT PERSON FOR THIS GRANT: Trinity Scott
7. PHONE NUMBER: 239-252-5832 FAX NUMBER: 239-252-6610
8. E-MAIL ADDRESS: TrinityScottOcolliergov.net
9. PROJECT LOCATION [County(ies)]: Collier County, Naples - Florida
10. PROPOSED START DATE: December 1, 2014 ENDING DATE: June 30, 2015
11. ESTIMATED PROJECT FUNDING REQUESTED:
Grant Funds $ 209,872.80
Local $ 23,319.20
TOTAL $ 233,192
Shirley Conroy Rural Area Capital Assistance Program Grant Application 1
Rev. 9/2/2014
CA
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10/14/2014 16.D.12.
12. I hereby certify that this document has been duly authorized by the governing body of
the applicant, and the applicant intends to complete the project, and to comply with any
attached assurances if the assistance is awarded.
Leo E. Ochs,Jr,, County Manager
TYPED NAME OF AUTHORIZED REPRESENTATIVE AND TITLE
'e2 --002E
SIGNATURE OF AUTH.• ' D REPRESENTATIVE
q\77--S\\ '
DATE
13. Local Coordinating Board Approval
I hereby certify that this grant has been reviewed in its entirety by the
County Coordinating Board.
COORDINATING BOARD CHAIRPERSONS SIGNATURE
DATE
Appro ed as to orm and legality
9/a3/c4
_ . 56.5H- P -k-0 a-,Assistant County Attorney
Shirley Conroy Rural Area Capital Assistance Program Grant Application 2
Rev. 9/2/2014
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EXHIBIT B
PROPOSED PROJECT FUNDING
I. Project Description and Cost — Include a copy of the TRIPS vehicle order form used to
determine price or quote received for other capital equipment to document cost.
Capital equipment - Prioritize based on need.
If vehicle, specify type of vehicle and fuel type
(gas, diesel, alternative)
1. Four Mobility Venture (MV-1) special needs transit
vehicles, equipped with wheel chair ramp, two way
radio and Intelligent Transportation System $233,192.00
2. $
3,
Total Project Cost $233,192.00
II. Funding Participation
A. Transportation Disadvantaged
Trust Funds (90%) $209,872.80
B. Local Match (10%) $ 23,319.20
C. Total Project Cost $233,192,00
Shirley Conroy Rural Area Capital Assistance Program Grant Application 3
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EXHIBIT C
SCOPE
Who:
Collier County Board of County Commissioners serves as the Community Transportation
Coordinator (CTC) for Collier County. These duties are provided by the Alternative
Transportation Modes Department (ATM), which include Collier Area Transit (CAT) and Collier
Area Paratransit (CAP). The CTC is considered a complete brokerage, contracting all fixed-
route and paratransit operations to Keolis Transit America, Inc.
CAT provides fixed-route service in both the rural and urban areas of Collier County. As the
management company for the CTC, CAT also performs all the elements of coordination for the
paratransit program e.g., call intake, certification, eligibility, reservations, scheduling,
transportation, reporting, cost-sharing and information sharing. CAT operates eighteen to
nineteen routes each day for the paratransit door-to-door system with a total of 20 vehicles.
The entire fleet is equipped with lifts that are compatible with the Americans with Disabilities
Act of 1990 (ADA).
ATM provides administrative support such as grant writing, planning, budgeting, public
information and also program approval for all aspects of the Fixed and Paratransit programs.
Two transportation programs are provided under the CAPT Program: ADA, and Transportation
Disadvantaged (TD). The ADA program provides service to people whose origin and
destination are within 3/4 miles of an existing CAT bus route and have transportation needs
that fall within the service schedule of CAT, but cannot access the bus system due to a
disability. The TD program provides service to people residing in areas where CAT bus routes
are not available and have no other means of transportation.
What:
These grant funds will be used to purchase four Mobility Venture accessible vehicles for
paratransit. This vehicle seats up to six adults, which includes the opportunity to have 2 full-
size wheelchairs. The vehicle is also equipped with a wheelchair ramp. The procurement of
these vehicles will be from the Florida State Vehicle Procurement Program administered
through the Center for Urban Transportation Research in Tampa, Florida.
Where:
Approximately twenty seven percent of Collier Area Paratransit's service is provided in the rural
areas of Collier County. The rural area of Collier County located in the northeast portion of the
county covers Golden Gate Estates and Immokalee. Rural Florida continues to have lower
earned income, higher unemployment, lower property values and fewer opportunities for
employment. Located in northeastern Collier County, the Immokalee community is located
approximately 45 miles from the County seat. The rural un-incorporated area is primarily
agricultural but also includes a rural area referred to as the Golden Gate Estates that
encompasses larger rural lots that some of the residents in Collier County find to be a more
affordable option to housing than in the urban area.
Shirley Conroy Rural Area Capital Assistance Program Grant Application 4
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There is one major County roadway, Immokalee Road (CR 846), into the Immokalee
community from Naples. State Road 29 also provides access into the community from the
northern counties of Lee and Hendry. Majority of the land is currently used for agricultural
purposes. The remaining land is a mixture of residential, commercial and industrial uses.
According to the US Census Bureau; the 2010 permanent population of Immokalee is 24,154.
However, the population nearly doubles during the winter months due to the agricultural
industry. This increase occurs when the harvest season for vegetables and citrus is at its peak.
This rural area is considered part of the Florida's Heartland Regional Economic Development
Initiative (FHREDI). Nearly half of the population is considered to be below poverty level.
Immokalee has long been considered isolated from the coastal county both in location and
demographics. Immokalee's development is based on its agriculture resources, which made
Immokalee the leading producer of winter vegetables in the United States, However, as the
economics of agriculture changed, the social problems associated with low wages, an unskilled
labor force, and a transient multicultural population grew.
The economy of rural Southwest Florida has been and continues to be based primarily on
agriculture, which has not kept pace with job growth throughout the state of Florida.
Regionally, the major economic contributors are retirement, tourism, construction, agriculture
and the environment. Although tourism has a major impact on the regional urban economy,
the Immokalee community has yet to reap the benefits from this industry.
Ridership from the rural areas continues to increase every year. The service to this area is
critical to ensure the transportation needs in the rural areas of our County the elderly,
disabled, and low income citizen's of Immokalee are met.
When:
It is anticipated that Collier will commence this project in December 2014 and will complete by
June 2015.
How:
These grant funds will be used to purchase four mobility venture (MV1) vehicles that are
wheel chair accessible. This grant request of $233,192 will require a 10% local match. The
10% local match in the amount of $23,319.20 is available in our Reserves in the
Transportation Disadvantaged Fund. The procurement of these vehicles will be from the
Florida State Vehicle Procurement Program administered through the Center for Urban
Transportation Research in Tampa, Florida. These vehicles will improve Collier County's overall
paratransit vehicle fleet and service delivery. Currently the paratransit system has two support
vehicles and over fifty percent of the fleet has over 100,000 miles. Even with sustaining a
stringent maintenance schedule, older vehicles with higher mileage have more breakdowns
and are typically in the repair shop more often and for longer periods of time. These new
vehicles will help support the paratransit system during any mechanical or emergency issues
as well as provide the necessary vehicles to provide our transportation disadvantaged
population access to necessary medical, work, social and other life sustaining activities.
Why:
Public transportation for the disabled population for the rural area of Collier County such as
Shirley Conroy Rural Area Capital Assistance Program Grant Application 5
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10/14/2014 16.D.12.
the community of Immokalee is critical to allow the transportation dependent population
access to employment, health care and the freedome to live independently. The existing
paratransit fleet maintains a 5% spare ratio. If a vehicle breaks down on a route, important
appointments such as dialysis or chemotherabpy treatments are either delayed or must be
rescheduled. Vehicle reliability directly contributes to the qualify of life of these individuals
who rely on this life sustaining service.
This project is to add four additional vehicles to the Collier County's paratransit program.
II
Shirley Conroy Rural Area Capital Assistance Program Grant Application 6
Rev. 9/2/2014
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EXHIBIT E
STANDARD ASSURANCES
The recipient hereby assures and certifies that:
(1) The recipient will comply with the federal, state, and local statutes, regulations,
executive orders, and administrative requirements which relate to discrimination on the
basis of race, color, creed, religion, sex, age, and handicap with respect to employment,
service provision, and procurement.
(2) Public and private for-profit, transit and paratransit operators have been or will be
afforded a fair and timely opportunity by the local recipient to participate to the
maximum extent feasible in the planning and provision of the proposed transportation
planning services,
(3) The recipient has the requisite fiscal, managerial, and legal capacity to carry out the
Transportation Disadvantaged Program and to receive and disburse State funds.
(4) The recipient intends to accomplish all tasks as identified in this grant application.
(5) The recipient is aware that the Shirley Conroy Rural Area Capital Assistance Program
Grant is a reimbursement grant. Reimbursement of funds will be approved for payment
upon receipt of a properly completed invoice with supporting documentation such as
the vendor's invoice reflecting a zero balance due or a copy of proof of payment along
with the vendor's invoice. If this project consists of a vehicle purchase, the application
for title reflecting the Commission as the first lienholder is also required.
(6) The recipient is aware that the approved project must be complete by June 30, 2015,
which means the equipment must be received by that date or reimbursement will not
be approved.
(7) Transportation Disadvantaged Trust Funds will not be used to supplant or replace
existing federal, state, or local government funds.
(8) All project equipment or vehicles shall meet or exceed the applicable criteria set forth in
the Florida Department of Transportation's Guidelines for Acquiring Vehicles on file with
the Commission on July 1, 2000 or criteria set forth by any other federal, state, or local
government agency,
(9) Capital equipment purchased through this grant shall comply with the recipient's
competitive procurement requirements or Chapter 287 and Chapter 427, Florida
Statutes.
Shirley Conroy Rural Area Capital Assistance Program Grant Application 8
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(10) If capital equipment is purchased through this grant, the demand response service
offered to individuals with disabilities, including individuals who use wheelchairs, is
equivalent to the level and quality of service offered to individuals without disabilities,
Such service, when viewed in its entirety, is provided in the most integrated setting
feasible and is equivalent with respect to:
(a) response time,
(b) fares,
(c) geographic service area,
(d) hours and days of service,
(e) restrictions on trip purpose,
(f) availability of information and reservation capability, and
(g) contracts on capacity or service availability.
In accordance with 49 CFR Part 37, public entities operating demand response systems for the
general public which receive financial assistance under 49 U.S.C. 5310 or 5311 of the Federal
Transit Administration (FTA) have filed a certification with the appropriate state program office
before procuring any inaccessible vehicle. Such public entities not receiving FTA funds have
also filed a certification with the appropriate program office. Such public entities receiving FTA
funds under any other section of the FTA have filed a certification with the appropriate FTA
regional office.
This certification is valid for no longer than the contract period for which the grant application
is filed,
Date: c�� \ Signature: -, .�----
-
Name• ..e_.tD , oci- .:T;(--t
Title: �..Q),AY1 CY`L,r ..Qr
Approved as to orm and legality
—. g 9/ .3`',
S,,,i+ A. 6-4-42042,,Assistant County Attorney
Shirley Conroy Rural Area Capital Assistance Program Grant Application 9
Rev. 9/2/2014
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EXHIBIT F
CURRENT VEHICLE INVENTORY FORM
Name of
CTC: Collier County Board of County Commissioners Date of Inventory: 9/5/2014
FDOT
MakelSizeltypa (C) Control Avg. Expected
EQUIPMENT Model Number or Seating/ miles! Current Retirement
# Yr.(b) VIN(d) #WC Yr Mileage date Funding Source(f)
CC2-254 2007 r' CHEVROLET GLAVAL 95150 10+5 45819 320,735 2011 5310 FY06/07
CC2-868 2014 VPG MV1 P 97147 '_ 4+2 -3303 3,303 2018 5310 FY13
CC2-334 2007 CHEVROLET GLAVAL 95154` 10+5 43265 302,858 2011 5310 FY06/07
CC2-335 2007 CHEVROLET GLAVAL 95156 10+5 39854 278,981 2011 5310 FY06/07
CC2-336 2007 CHEVROLET GLAVAL 95155 10+5 45741 i 320,184 2011 5310 FY06/07
CC2-361 2007 CHEVROLET 3500 s 95172 8+2 32437 f 227,059 2011 5310 FY07/08
0C2-480 2009 CHEVROLET Champion 96103 6+2 51299 256,496 2013 5310 FY08/09
CC2-477 2009 CHEVROLET Champion 96104 6+2 49492 247,459 2013 5310 FY08/09
CC2-478 2009 CHEVROLET Champion 96102 6+2 51366 256,830 2013 5310 FY08/09
CC2-479 2000 CHEVROLET Champion 96105 6+2 50379 251,895 2013 5310 FY08/09
CC2-521 2009 CHEVROLET Champion 80125 6+2 39323 196,617 2013 5311 ARRA FY09
CC2-532 2010 CHEVROLET Turtle Top 96138 9+3 55198 220,792 2014 5310 FY09/10 _
CC2-591 2011 CHEVROLET G4500 Odyssey 96162 9+3 62133 186,399 2015 5310 FY10/11
CC2-592 2011 CHEVROLET G4500 Odyssey 96163 9+3 59950 179,849 2015 — 5310 FY10/11
CC2-593 2011 CHEVROLET G4500 Odyssey 96168 9+3 60073 180,218 2015 5310 FY10/11
CC2-681 2012 CHEVROLET G4500 0dyssey__ 97107 943 49015 98,029 2016 5311 FY11/12
CC2-682 2012 CHEVROLET G45000dyssey 97108 9+3 55650 111,300 2016 _ 5311 FY11/12
CC2-683 2012 CHEVROLET G4500 Odyssey , 97109 9+3 53654 107,308 2016 5311 FY11/12
CC2-793 2013 CHEVROLET Turtle Top 97143 9+3 39084 39,084 2017 5310 FY12/13
CC2-794 2013 CHEVROLET Turtle Top 97144 9+3 34053 34,053 2017 5310 FY12113
CC2-795 2013 CHEVROLET Turtle Top 97145 9+3 30671 30,671 2017 5310 FY12/13
CC2-879 2014 CHEVROLET E450 n/a 9+3 -6475 6,475 2018 Shirley Conroy
Spare,vehices
Replacing w/5310 FY13
All vehicles are equipped with cameras,radios and ITS system.
Shirley Conroy Rural Area Capital Assistance Program Grant Application 10
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RESOLUTION NO. 2014 -
A RESOLUTION OF THE COLLIER COUNTY BOARD OF COUNTY
COMMISSIONERS PROVIDING AFTER-THE-FACT APPROVAL OF A
SHIRLEY CONROY RURAL AREA CAPITAL ASSISTANCE PROGRAM
GRANT APPLICATION WITH THE FLORIDA COMMISSION FOR THE
TRANSPORTATION DISADVANTAGED.
WHEREAS, staff requests that the Collier County Board of County Commissioners {"Board")
provide after-the-fact approval of a Shirley Conroy Rural Area Capital Assistance Program Grant
application in the amount of$233,192, which was signed by the County Manager and submitted to the
Florida Commission for the Transportation Disadvantaged on September 25, 2014: and
WHEREAS, this Board has the authority to provide after-the-fact approval of grant
applications, including this application, pursuant to Collier County's Administrative Procedure CMA #
5330, and to undertake a Transportation Disadvantaged service project as authorized by Section
427.0159, Florida Statutes,and Rule 41-2, Florida Administrative Code.
NOW, THERFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA THAT:
1. The BOARD has the authority to approve the after the fact filing of this grant application.
2. The BOARD authorizes and approves of the County Manager's execution and filing of the
Shirley Conroy Rural Area Capital Assistance Program Grant application, on behalf of the
Collier County Board of County Commissioners, with the Florida Commission for the
Transportation Disadvantaged.
3. The BOARD'S Registered Agent in Florida is: Jeffrey A. Klatzkow, County Attorney. The
registered Agent's address is 3299 East Tamiami Trail, Naples,FL 34112.
4. The BOARD authorizes the County Manager, or designee, to sign the Standard Assurances
associated with the grant application submitted.
5. The Board authorizes its Chairman to sign any and all warranties, certifications,
agreements. any subsequent amendments, contracts and other such documents which may be
required in connection with the application_
14- TM-0O24611}9174"_
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THIS RESOLUTION ADOPTED this day of , 2014. after motion,
second and majority vote in favor of adoption.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, CLERK OF COLLIER COUNTY, FLORIDA
By: By:
, DEPUTY CLERK TOM HENNING, CHAIRMAN
Approved as to form and legality:( t
3e/iy
Scott A. Stone
Assistant County Attorney
14-ATM-00246/1119174/1
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