Agenda 10/14/2014 Item # 11D 10/14/2014 11 .D.
EXECUTIVE SUMMARY
Recommendation to approve Amendment 1 to Contract 11-5782 with AECOM Technical Services,
Inc., in the amount of $1,476,040, for Basin 306 of the "Wastewater Basin Program" for
professional engineering services associated with the bidding phase, post design, and additional
design services through the construction phase for Projects Number 70044, 70046,and 70050.
OBJECTIVE: To remain in compliance and meet the demand in Master Pump Station (MPS)Basin 306
of the wastewater collection/transmission system.
CONSIDERATIONS: The proposed scope of work under Projects Number 70044, 70046, and 70050 is
consistent with the Capital Improvement Program (CIP) contained in the Water, Wastewater, Irrigation
Quality Water and Bulk Potable Water User Rate Study approved by the Board of County Commissioners
(Board) on June 10, 2014, as Agenda Item 11C. The proposed scope of work will be executed under
multiple projects shown in Attachment 1. Funding for the projects is available in, and is consistent with,
the FY2015 CIP Budget.
On September 11, 2012, as Agenda item 11E, the Board, Ex-officio the Governing Board of the Collier
County Water-Sewer District (CCWSD), approved contract 11-5782 with AECOM Technical Services,
Inc., (AECOM) to design explicitly defined and demonstrable projects as part of the Wastewater Basin
Program. The Executive Summary, provided as Attachment 3, stated that "Subsequent contracts for
construction of the required infrastructure as developed under these engineering designs, as well
as construction, engineering and inspection services (CEI), will be presented to the Board for
review and approval." In Basin 306, AECOM has completed the design of several projects that are now
ready to be bid and constructed. Overall, the Basin 306 design is approximately 80 percent complete,
with MPS 306 final design being the largest remaining task. Amendment l includes supplemental design
services associated with Basin 306 and covers services through construction phase services (Phase 11
Bidding and Post Design Services) contemplated in the original solicitation documents. The contract
amendment as shown in Attachment 2 has been prepared to perform the following on a time and material
basis:
Professional Service T & M Amount
Bidding Phase Services -entire Basin 306 $ 81.838
Post Design Services -entire Basin 306 $ 1,173,526
Additional Design Services -MPS 306 $ 220.676
Total Amendment 1 Amount $ 1,476,040
While there are sufficient funds in the contract to complete a design for rehabilitating the 26-year-old
MPS 306 with existing submersible pump/generator technology as originally planned, staff and AECOM
have determined that greater reliability, flexibility and performance will be achieved by designing an
entirely new MPS that utilizes electric and diesel in-line booster pumps and electric chopper pumps.
Additionally, mechanical and electrical components in the existing MPS 306 have reached the end of their
useful lives.
In addition to utilizing in-line pump technology, the proposed MPS 306 design increases the capacity of
the station from 7.5 million gallons per day (MGD) to 15.8 MGD. The resulting MPS 306 design will
allow flows from MPS 302 to be diverted to MPS 306, and then transmitted to the South County Water
Reclamation Facility (SCWRF) via the new force main being constructed along U.S. 41. MPS 302 is the
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largest pump station in the CCWSD, and transmits approximately 80 percent of the wastewater flow from
the south service area to the SCWRF via one 27-year-old force main. In effect, the proposed MPS 306
will become a back-up to MPS 302, and allow for maintenance and eventual replacement of its discharge
force main.
The benefits of the proposed MPS 306 in-line pumping solution include:
1. the ability to divert flows from older wastewater pipelines;
2. eliminating a single point of failure in a residential neighborhood (36-inch force main along Saint
Andrews Boulevard);
3. bypass pumping savings during construction(approximate $500,000 one time savings);
4. ability to shut down aging force mains for maintenance;
5. eliminating noise and odors at MPS 306;
6. a neighborhood-friendly pump station.
This change in pumping technology at MPS 306 increases the complexity of the hydraulic design and
requires an additional level of effort to incorporate the following items into the design:
1. Two hydraulic system curves instead of one(MPS 306 to MPS 302 and MPS 306 to SCWRF).
2. Selection of both electric and diesel pumps to meet multiple operational conditions.
3. Hydraulic modeling of bypass piping.
4. Surge analysis with pressure sensitivity analyses to identify check valve design parameters for
bypass conditions.
5. Technical design criteria for diesel engine pumps and chopper pumps.
6. Instrumentation and control strategies for various pump operating scenarios and corresponding
electrical design.
7. Piping modifications at MPS 302.
Bidding phase and post design professional services are similar and customary to other utility related
projects performed by the county. A breakdown of estimated construction cost and professional fees is
summarized below.
Basin 306 Area Professional Services Cost Relative to Construction
Budgetary Construction Estimate $22,700,000(as multiyear funds are available)
Bidding Phase Services $81,838(0.4% of construction cost estimate)
Post Design Services $1,173,526(5.2%of construction cost estimate)
Total Engineering Design Fee $2,091,144 (9.2%of construction cost estimate)
Amendment 1 does not include services for Construction Engineering and Inspection (CEI)for Basin 306.
CEI services are currently being solicited by the Purchasing Department with a separate request for
proposal under the Consultants Competitive Negotiation Act.
At the October 9, 2013 Asset Assessment and Management Workshop, the Public Utilities Division
presented to the Board that approximately $335.000,000 would be required to address all of its Red, or
Level 3, wastewater assets over a 10 to 20 year timeframe. The $22,700,000 Basin 306 estimated multi-
year construction cost represents approximately 6 percent of the total estimated wastewater liability.
FISCAL IMPACT: Funding is available in, and is consistent with, the FY2015 Capital Budget approved
by the Board on September 18, 2014. The source of funding is the Wastewater User Fee Fund (414).
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This project is a direct replacement of assets that have reached the end of their useful lives; operating
costs are anticipated to remain the same or decrease.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: This project is consistent with and furthers the goals,
objectives, and policies of the Growth Management Plan to ensure the adequacy and availability of viable
public facilities.
RECOMMENDATION: That the Board of County Commissioners, Ex-officio the Governing Board of
the Collier County Water-Sewer District,
1. Approve Amendment l to Contract 11-5782 with AECOM Technical Services, Inc., for
professional engineering services, and authorize funding in the amount of$1,476,040 and,
2. Authorize the Chairman to execute Amendment 1 to Contract 11-5782 with AECOM Technical
Services,Inc., after approval by the County Attorney's Office.
Prepared By: Craig Pajer, P.E., Principal Project Manager, Public Utilities Planning and Project
Management Department
Attachments:
1) Table 1, Funding Sources
2) Amendment 1 to Contract 11-5782
3) Executive Summary, 9/11/12 BCC Meeting, Item 11E
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COLLIER COUNTY
Board of County Commissioners
Item Number: 11.A.
Item Summary: Recommendation to approve Amendment 1 to Contract 11-5782 with AECOM
Technical Services,Inc., in the amount of$1,476,040, for Basin 306 of the"Wastewater Basin Program"
for professional engineering services associated with the bidding phase,post design, and additional design
services through the construction phase for Projects Number 70044, 70046, and 70050. (George Yilmaz,
Public Utilities Division Administrator)
Meeting Date: 10/14/2014
Prepared By
Name: CraigPajer
Title: Project Manager, Principal, Public Utilities Engineering
Approved By
Name: HapkeMargie
Title: Recycling Coordinator, Solid&Hazardous Waste Management
Date: 9/19/2014 11:22:28 AM
Name: JoanneMarkiewicz
Title: Director-Purchasing/General Services, Purchasing&General Services
Date: 9/26/2014 8:14:57 AM
Name: SusanJacobs
Title: Operations Analyst,Public Utilities Division
Date: 9/26/2014 9:47:28 AM
Name: TomChmelik
Title: Director-Public Utilities Engineering, Public Utilities Engineering
Date: 9/26/2014 2:05:38 PM
Name: Johnsonscott
Title: Manager-Procurement, Purchasing& General Services
Date: 9/26/2014 3:23:43 PM
Name: SandraHerrera
Title: Manager-Procurement, Purchasing& General Services
Date: 9/26/2014 3:59:51 PM
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Name: JosephBellone
Title: Director-Operations Support,Utilities Finance Operations
Date: 9/29/2014 7:51:01 AM
Name: BethJohnssen
Title: Director-Wastewater, Wastewater
Date: 9/29/2014 8:34:23 AM
Name: ColleenGreene
Title: Assistant County Attorney, CAO General Services
Date: 9/29/2014 3:55:33 PM
Name: Yilmaz_G
Title: Administrator-Public Utilities,Public Utilities Division
Date: 10/5/2014 5:26:24 PM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 10/6/2014 1:43:25 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 10/6/2014 2:32:40 PM
Name: Marklsackson
Title: Director-Corp Financial and Mngmt Svs, Office of Management&Budget
Date: 10/7/2014 9:52:02 AM
Name: Ochs_L
Title: County Manager, County Managers Office
Date: 10/7/2014 10:14:04 AM
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Table 1-Funding Sources
NOT TO WBS
Tasks PHASE II EXCEED Number
AMOUNT:
1 MPS 306 Design
(la-le) Supplemental Design Services for Basin 306 $220,676 70050
2 MPS 303
2a Bidding Services for MPS 303 $13,153 70050
2b Post Design Services for MPS 303 $153,317 70050
3 MPS 304
3a Bidding Services for MPS 304 $13,153 70050
3b Post Design Services for MPS 304 $153,317 70050
4 MPS 306
4a Bidding Services for MPS 306 $16,281 70050
4b Bidding and Post Design Services for MPS 306 $308,220 70050
4 Phase II Force Main - US 41
5a Phase II Force Main-US 41 Bidding Services $3,559 70044
5b Phase II Force Main-US 41 Post Design Services $97,128 70044
6 Phase Ill Force Main- Naples Manor
6a Phase Ill Force Main-Naples Manor Bidding Services $3,559 70044
6b Phase Ill Force Main-Naples Manor Post Design Services $107,637 70044
7 Phase I Duplex Pumping Stations
7a Phase I Duplex Pumping Stations Bidding Services $10,711 70046
7b Phase I Duplex Pumping Stations Post Design Services $117,969 70046
8 Phase II Duplex Pumping Stations
8a Phase II Duplex Pumping Stations Bidding Services $10,711 70046
8b Phase II Duplex Pumping Stations Post Design Services $117,969 70046
9 Phase Ill Duplex Pumping Stations
9a Phase Ill Duplex Pumping Stations Bidding Services $10,711 70046
9b Phase III Duplex Pumping Stations Post Design Services $117,969 70046
TOTAL FEE (Total Tasks 1-9b) $1,476,040
Funding Sourcess
$878,117 70050
$211,883 70044
$386,040 70046
$1,476,040
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EXHIBIT A-1 Contract Amendment#1 to Contract#11-5782
"Wastewater Basin Analyses (Basin 3)"
This amendment, dated , 2014 to the referenced agreement shall be by and
between the parties to the original Agreement, AECOM Technical Services, Inc., (to be referred
to as "Consultant") and Collier County, Florida, (to be referred to as "Owner").
Statement of Understanding
RE: Contract# 11-5782 "Wastewater 3)"
Wastewater Basin Analyses ( )"
In order to continue the services provided for in the original Contract document referenced
above, the Consultant agrees to amend the Contract in accordance with Article II "Additional
Services of Consultant" to include Supplemental Design Services and include Phase II
Engineering Construction Services as per Schedule A Scope of Services (Phase II), Schedule B
Basis of Compensation (Phase II), and Schedule F Key Personnel, Subconsultants and
Subcontractors (Phase II) attached to this Amendment and incorporated herein by reference.
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the parties have each, respectively, by an authorized person or
agent, have executed this Amendment on the date(s) indicated below.
Accepted: , 2014
OWNER:
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
Dwight E. Brock, Clerk
BY: By:
Deputy Clerk
Tom Henning, Chairman
Consultant First Witness CONSULTANT:
AECOM Technical Services, Inc.
By:
By:
Print Name
Print Name and Title
Consultant Second Witness
By:
Print Name
Approved as to Form and Legality:
Assistant County Attorney
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EXHIBIT Al-A Amendment#1 to Contract#11-5782
"Wastewater Basin Analyses (Basin 3)"
Schedule A
SCOPE OF SERVICES
This Amendment includes supplemental design services associated with Basin 306 and covers
services through construction phase services (Phase II Bidding and Post Design Services)
contemplated in the original solicitation document.
The Consultant will provide under Task 1 Supplemental Design Services for Basin 306 the
following subtasks:
• Task 1 a: Supplemental Hydraulic Analysis and Mechanical Design. Perform hydraulic
analyses to select electric and diesel pumps for in-line booster station. Design piping
modifications at MPS 302 to allow flows to be conveyed to the new MPS 306. The work
includes developing system curves, selection of electric and diesel pumps for varying
operating conditions, hydraulic modeling of gravity bypass, and sensitivity analyses
during surge analysis to identify bypass check valve design criteria. The work also
includes providing design details for electric and diesel pumps. In addition, work includes
performing design and permitting for the duplex stations to replace electric pumps,
evaluate potential temporary staging of diesel pumps, and preparing permit applications
for Collier County Growth Management (SDPI) and FDEP permits.
• Task 1 b: Supplemental Structural Design. Perform Structural Design work required for
expanded building, including structural components for bridge crane.
• Task 1c: Supplemental Architectural Design. Perform Architectural Design work required
for expanded building, including architectural details for two roof elevations and new
office/bathroom areas.
• Task 1 d: Supplemental Building Mechanical/Plumbing Design. Perform Building
Mechanical/Plumbing work required for expanded building including additional ventilation
for pump room and building plumbing for pump room/bathrooms.
• Task le: Supplemental Electrical, Instrumentation/Control System Design. Perform
electrical, instrumentation/control design for more complex system required for the in-line
booster station. In addition, perform additional electrical and control system design for
duplex stations.
The scope of work for the construction phase services will be executed by the CONSULTANT
under the following Tasks/Contracts:
• Task 2: MPS 303
• Task 3: MPS 304
• Task 4: MPS 306
• Task 5: Phase II Force Main— US 41
• Task 6: Phase III Force Main — Naples Manor
• Task 7: Duplex Pump Stations— Phase I
• Task 8: Duplex Pump Stations— Phase II
• Task 9: Duplex Pump Stations— Phase III
Each Task has a subtask for the following items:
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• Subtask 2a-9a: Bidding Assistance
• Subtask 2b-9b: Post Design Services
The CONSULTANT will provide following subtasks:
Subtask 2a-9a—Bidding Assistance:
During bidding of the projects, the CONSULTANT will provide bidding assistance including the
following:
1. Attend the pre-bid meeting and prepare meeting minutes.
2. Assist the COUNTY in responding to bidder's questions and issue addenda.
3. Assist the COUNTY in reviewing the bids and preparing a Letter of Recommendation for
award of Contract.
Subtask 2b-9b— Post Design Services:
During construction of the projects, the CONSULTANT will provide post design services. The
post design services will include the following:
1. Attend pre-construction meetings and assist the COUNTY with the preparation of the
meeting minutes.
2. Prepare conformed set of original signed and sealed construction documents. Furnish
five (5) copies of conformed documents to the COUNTY.
3. Attend monthly construction progress meetings and assist the COUNTY with the
preparation of the meeting minutes. The construction schedule will be reviewed during
the progress meetings, and recommendations required to maintain/ improve the schedule
will be made to the contractor. Monthly progress meetings will be attended by the Project
Manager. Technical leaders for supporting disciplines (i.e. electrical, structural, l&C,
building mechanical and architectural) will also participate in project meetings via
conference cal! as needed and requested by the COUNTY.
4. The CONSULTANT will visit the site of the proposed improvements periodically to
observe the construction areas designated on the construction plans in cooperation with
the COUNTY's staff. Site visits will be conducted in conjunction with progress meetings,
or as requested by the COUNTY.
5. The CONSULTANT will review and take appropriate action in respect to Shop Drawings
and Samples defined in specifications and the Contractor's Schedule but only for
conformance with the information given in the Contract Documents and compatibility with
the design concept of the completed Project as a functioning whole as indicated by the
Contract Documents. Such reviews will not extend to means, methods, techniques,
sequences, or procedures of construction or to safety precautions and programs incident
thereto. The CONSULTANT will prepare and maintain a log of submittals to include
submittal number, subject, and date received, reviewer, action taken and date returned.
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6. The CONSULTANT will prepare responses to Contractor's Requests-for-Information
(RFIs), including issuing necessary clarifications and interpretations of the Contract
Documents as appropriate to the orderly complete the Work. The CONSULTANT will
prepare sketches as required by the COUNTY to support responses to RFIs. The
CONSULTANT will also prepare and maintain a log of all such received requests, noting
the date received, subject, resolution and date response was returned to the Contractor.
7. The CONSULTANT will assist the COUNTY with the management of proposed Changes
to the Work by preparing Requests-for-Proposed-Change (RPCs) Quotation, evaluating
RPC quotes, evaluating and responding to Contractor claims for time extension or
additional compensation, and preparing contract change orders for approval by the
COUNTY.
8. The CONSULTANT will provide consultation and advice to the COUNTY's Project
Manager during the construction.
9. The CONSULTANT will assist the COUNTY with review of progress payments for
duration of each contract. After receipt and review of each application for payment from
the Contractor, the CONSULTANT will provide written notice to the COUNTY
recommending payment to the Contractor, or return the request to the Contractor
providing written notice of CONSULTANT's reason for disapproval.
10. The CONSULTANT will assist the COUNTY with the following services related to each
Contract Closeout:
a. Perform a Substantial Completion walk through and develop final punch list in
conjunction with COUNTY's staff.
b. Prepare a "Certification of Substantial Completion".
c. Subsequent to the completion of all punch list items, the CONSULTANT will
perform a Final Completion walk through in conjunction with COUNTY's staff.
d. Assist with review of final pay request. Upon receipt of the Contractor's request for
final payment, CONSULTANT will inspect and, if acceptable, submit to the
COUNTY its recommendation as to acceptance of the work and as to the final
payment request of the Contractor.
e. Prepare signed and sealed "As-Constructed" (record) drawings from information
provided by the Contractor required for project certifications. The CONSULTANT
will submit record drawings to the appropriate regulatory agencies and provide the
COUNTY with a hard copy of the record drawings and electronic copy on a CD.
11. The CONSULTANT will provide startup assistance to coordinate with equipment
manufacturers for training and startup services that will be provided by contractor to the
COUNTY's staff.
a. Start-up services will be attended by members of the design team (Project
Manager and the electrical/instrumentation engineer) to ensure that items of
equipment operate in accordance with specified design parameters.
b. Contractor will prepare a start-up plan and will submit the information to the
CONSULTANT and the COUNTY for review and modification prior to actual
startup.
12. The CONSULTANT will assemble O&M manuals from the contractor into one (1) binder
and submit to the COUNTY. The manual will be prepared in sufficient time to
accommodate staff training to be done by equipment vendors prior to equipment startup.
O&M Manual will include:
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a. Original manufacturer's literature and prints of shop drawings in each copy of the
manual. Manufacturer's literature and shop drawings are to be organized and filed
by equipment identification number. Each piece of equipment discussed in the
manual will have a reference section that will include, at a minimum, reference to
the project specifications by specification number and drawing by number. The
O&M manual will also include preventative maintenance requirements, spare part
lists, and startup/shut down requirements from the manufacturer.
b. O&M Submittal log.
c. Five (5) copies of the draft manual are to be furnished for the COUNTY review.
After addressing comments from the COUNTY, five copies of the final manual and
one electronic copy will be delivered to the COUNTY on a CD.
13. The CONSULTANT will assist the COUNTY with preparing asset management
spreadsheets (GIS format) for new process equipment provided at the Master Pump
Stations. The COUNTY will provide format and required data.
DELIVERABLES:
The deliverables for Task 1 shall be in accordance with the original contract. All deliverables
shall be furnished in MSWord or AutoCAD and Adobe pdf format. The following deliverables for
Tasks 2 through 9 include:
• Five (5) hard copy sets of conformed construction documents.
• Certifications of substantial completion.
• Final certifications for permitting agencies.
• One (1) hard copy set of signed and sealed record drawings and an electronic copy on CD
in pdf format.
• Five (5) hard copy draft O&M Manuals for review by the COUNTY (Tasks 2-4 and 7-9).
• Five (5) hard copy final O&M Manuals and an electronic copy on CD (Tasks 2-4 and 7-9).
PROJECT SCHEDULE:
The services described herein will commence upon receipt by the CONSULTANT of a Notice-
to-Proceed and will run concurrently with the original contract.
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EXHIBIT Al-B Amendment#1 to Contract#11-5782
"Wastewater Basin Analyses (Basin 3)"
SCHEDULE B - BASIS OF COMPENSATION
TIME AND MATERIAL
1. MONTHLY STATUS REPORTS:
B.1.1. As a condition precedent to payment, CONSULTANT shall submit to OWNER as
part of its monthly invoice, a progress report reflecting the Project design and construction
status, in terms of the total work effort estimated to be required for the completion of the
Basic Services and any then-authorized Additional Services, as of the last day of the
subject monthly billing cycle. Among other things, the report shall show all Service items
and the percentage complete of each item.
B1.1.1. All monthly status reports and invoices shall be mailed to the attention of
Craig Pajer, Principal Project Manager, Collier County Public Utilities, 3339 East
Tamiami Trail, Suite 303, Naples, FL 34112, (239) 252-2554.
2. COMPENSATION TO CONSULTANT:
B.2.1. For the Basic Services provided for in this Agreement, OWNER agrees to make
monthly payments to CONSULTANT based upon CONSULTANT'S Direct Labor Costs and
Reimbursable Expenses in accordance with the terms stated below. Provided, however, in
no event shall such compensation exceed the amounts set forth in the table below.
Tasks PHASE II NOT TO EXCEED
AMOUNT:
1 Supplemental Design Services for Basin $220,676
(1 a-1 e) 306
2 MPS 303
2a Bidding Services for MPS 303 $13,153
2b Post Design Services for MPS 303 $153,317
3 MPS 304
3a Bidding Services for MPS 304 $13,153
3b Post Design Services for MPS 304 $153,317
4 MPS 306
4a Bidding Services for MPS 306 $16,281
4b Bidding and Post Design Services for $308,220
MPS 306
4 Phase II Force Main — US 41
5a Phase II Force Main-US 41 Bidding $3,559
Services
5b Phase II Force Main-US 41 Post Design $97,128
Services
6 Phase III Force Main — Naples Manor
6a Phase III Force Main-Naples Manor $3,559
Bidding Services
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6b Phase III Force Main-Naples Manor Post $107,637
Design Services
7 Phase I Duplex Pumping Stations
7a Phase I Duplex Pumping Stations $10,711
Bidding Services
7b Phase I Duplex Pumping Stations Post $117,969
Design Services
8 Phase II Duplex Pumping Stations
8a Phase II Duplex Pumping Stations $10,711
Bidding Services
Bb Phase II Duplex Pumping Stations Post $117,969
Design Services
9 Phase III Duplex Pumping Stations
9a Phase Ill Duplex Pumping Stations $10,711
Bidding Services
9b Phase III Duplex Pumping Stations Post $117,969
Design Services
TOTAL FEE (Total Tasks 1-9b) $1,476,040
B.2.2. Direct Labor Costs mean the actual salaries and wages (basic, premium and
incentive) paid to CONSULTANT'S personnel, with respect to this Project, including
all indirect payroll related costs and fringe benefits, all in accordance with and not in
excess of the rates set forth in the Attachment Ito this Schedule B.
B.2.3. With each monthly Application for Payment, CONSULTANT shall submit detailed
time records, and any other documentation reasonably required by OWNER,
regarding CONSULTANT'S Direct Labor Costs incurred at the time of billing, to be
reviewed and approved by OWNER.
B.2.4. For Additional Services provided pursuant to Article 2 of the Agreement, OWNER
agrees to pay CONSULTANT a negotiated total fee and Reimbursable Expenses
based on the services to be provided. The negotiated fee shall be based upon the
rates specified in Attachment 1 to this Schedule B and all Reimbursable Expenses
shall comply with the provisions of Section 3.5.1 below. There shall be no overtime
pay on Basic Services or Additional Services without OWNER'S prior written
approval.
B.2.5. The compensation provided for under Sections 2.1 of this Schedule B, shall be the
total and complete amount payable to CONSULTANT for the Basic Services to be
performed under the provisions of this Agreement, and shall include the cost of all
materials, equipment, supplies and out-of-pocket expenses incurred in the
performance of all such services.
B.2.6. Notwithstanding anything in this Agreement to the contrary, CONSULTANT
acknowledges and agrees that in the event of a dispute concerning payments for
Services performed under this Agreement, CONSULTANT shall continue to perform
the Services required of it under this Agreement, as directed by OWNER, pending
resolution of the dispute provided that OWNER continues to pay to CONSULTANT
all amounts that OWNER does not dispute are due and payable.
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3. SCHEDULE OF PAYMENTS:
B.3.1. CONSULTANT shall submit, with each of the monthly status reports provided for
under Section 1.1 of this Schedule B, an invoice for fees earned in the performance
of Basic Services and Additional Services during the subject billing month.
Notwithstanding anything herein to the contrary, the CONSULTANT shall submit no
more than one invoice per month for all fees and Reimbursable Expenses earned
that month for both Basic Services and Additional Services. Invoices shall be
reasonably substantiated, identify the services rendered and must be submitted in
triplicate in a form and manner required by Owner. Additionally, the number of the
purchase order granting approval for such services shall appear on all invoices.
8.3.1.1 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6)
months after completion of contract. Any untimely submission of invoices beyond the
specified deadline period is subject to non-payment under the legal doctrine of
"laches" as untimely submitted. Time shall be deemed of the essence with respect to
the timely submission of invoices under this agreement.
B.3.2. Invoices not properly prepared (mathematical errors, billing not reflecting actual work
done, no signature, etc.) shall be returned to CONSULTANT for correction. Invoices
shall be submitted on CONSULTANT'S letterhead and must include the Purchase
Order Number and the Project name and shall not be submitted more than one time
monthly.
B.3.3. Notwithstanding anything herein to the contrary, in no event may CONSULTANT'S
monthly billings, on a cumulative basis, exceed the sum determined by multiplying
the applicable not to exceed task limits set forth in the table in Section 2.1 by the
percentage Owner has determined CONSULTANT has completed such task as of
that particular monthly billing.
B.3.4. Payments for Additional Services of CONSULTANT as defined in Article 2
hereinabove and for reimbursable expenses will be made monthly upon presentation
of a detailed invoice with supporting documentation.
B.3.5. Unless specific rates have been established in Attachment 1, attached to this
Schedule B, CONSULTANT agrees that, with respect to any subconsultant or
subcontractor to be utilized by CONSULTANT for Additional Services,
CONSULTANT shall be limited to a maximum markup of 5% on the fees and
expenses associated with such subconsultants and subcontractors.
B.3.5.1. Reimbursable Expenses associated with Additional Services must comply
with section 112.061, Fla. Stat., or as set forth in the Agreement, be
charged without mark-up by the CONSULTANT, and shall consist only of
the following items:
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B.3.5.1.1. Cost for reproducing documents that exceed the number of
documents described in this Agreement and postage and handling
of Drawings and Specifications.
B.3.5.1.2. Travel expenses reasonably and necessarily incurred with respect
to Project related trips, to the extent such trips are approved by
OWNER. Such expenses, if approved by OWNER, may include
coach airfare, standard accommodations and meals, all in
accordance with section 112.061, F.S. Further, such expenses, if
approved by OWNER, may include mileage for trips that are
from/to destinations outside of Collier or Lee Counties. Such trips
within Collier and Lee Counties are expressly excluded.
B.3.5.1.3. Permit Fees required by the Project.
8.3.5.1.4. Expense of overtime work requiring higher than regular rates
approved in advance and in writing by OWNER.
B.3.5.1.5. Expense of models for the County's use.
8.3.4.1.6. Other items on request and approved in writing by the OWNER.
9
CAO
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10/14/2014 11 .D.
ATTACHMENT 1 TO SCHEDULE B
Title Standard
HnurIv
Principal $ 206.00
Senior Project Manager $ 172.00
Project Manager $ 147.00
Senior Engineer $ 157.00
Engineer $ 123.00
Senior Inspector $ 96.00
Inspector $ 76.00
Senior Planner $ 139.00
Planner $ 110.00
Senior Designer $ 114.00
Designer $ 94.00
Environmental Specialist $ 109.00
Senior Environmental Specialist $ 134.00
Scientist/Geologist $ 93.00
Senior Scientist/Geologist $ 118.00
Marine Biologist/Hydrogeologist $ 110.00
Senior Marine Biologist/Hydrogeologist $ 138.00
Senior GIS Specialist $ 139.00
GIS Specialist $ 102.00
Clerical/Administrative $ 62.00
Senior Technician $ 85.00
Technician $ 72.00
Surveyor and Mapper $ 120.00
CADD Technician $ 81.00
Survey Crew- 2 man $ 130.00
Survey Crew- 3 man $ 161.00
Survey Crew- 4 man $ 189.00
Senior Architect $ 154.00
Architect $ 121.00
SUBCONSULTANT: Q GRADY MINOR
Note: Subconsultant fees are included in the Schedule B, Section B.2.1 amounts for Task 1
of the Project. *Invoices for subconsultant services will be provided on a Time and Materials
basis and shall include a reference to the appropriate task at the time the invoice is
submitted, along with the appropriate associated hourly rate as listed above.
END OF SCHEDULE B.
10
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10/14/2014 11.D.
EXHIBIT Al-C Amendment#1 to Contract#11-5782
"Wastewater Basin Analyses (Basin 3)"
SCHEDULE F
KEY PERSONNEL, SUBCONSULTANTS AND SUBCONTRACTORS
KEY % TIME
PERSONNEL POSITION ALLOCATION
Ronald Cavalieri Principal 3
Mark Abbott Principal 1
Donovan Bramlett Principal 2
Dawn Jakiela Senior Project Manager 5
Reshma Thummadi Engineer 6
Dustin Chisum Engineer 7
Mark Pellish Senior Engineer 10
Ted Stillwell Senior Project Manager 2
Sarah Papazian Engineer 6
Doug Koppelman Senior Designer 3
Khalid Motiwala Principal 1
Gonzalez Jr, Sergio R Project Manager 2
Orlando Hernandez Senior Project Manager 2
Douglas McKenzie Senior Architect 9
Mark Frank Senior Designer 3
Ashley A. Thomson Engineer 7
Dan Augusti Senior Engineer 4
Amy Walker Senior Designer 3
Cherie Wolter Clerical 10
Sheldon Barnes Engineer 6
Joseph Collins Engineer 6
Kevin Friedman Project Manager 2
SUBCONSULTANT:
Q GRADY MINOR
11
(0,
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c
10/14/2014 11 .D.
9/11/2012 Item 11 .E.
EXECUTIVE SUMMARY
Recommendation to approve Contract 11-5782 for three design contracts for the '`Wastewater
Basin Program," Project Numbers 70043, 70044, 70046, 70050, 70051, and 70064, in the total
amount of S5,730,468, with AECOM Technical Services, Inc., CDM Smith Inc., and Hole Montes,
Inc. to perform professional engineering services; and authorize a budget amendment in the
amount of 51,648,267.31.
OBJECTIVE: Obtain contract approval for expert professional engineering services to
rehabilitate mission critical infrastructure in the wastewater collection system.
CONSIDERATIONS: On June 24. 2008. as Agenda item 10G, the Board of County
Commissioners (Board) adopted the 2008 Wastewater Master Plan Update that identified the
general requirement for rehabilitating wastewater collection systems. The proposed scope of
work will be executed under multiple projects shown in the attached Table 1. These projects are
consistent with the 2010 Wastewater CIP Update, pages 2 and 3. as identified in the 2011 User
Fee Rate Study.
On February 14, 2012. as Agenda item 16.C.1, the Board. as Ex-officio the Governing Board of
the Collier County Water-Sewer District. approved the selection committee rankings and
authorized staff to enter into negotiations with AECOM Technical Services, Inc.. CDM Smith.
Inc.. and Hole Montes, Inc., for three separate contracts under Request for Proposal No. 11-5782.
Multiple technical support projects, Project Numbers 70043, 70044. 70046. 70050. 70051. and
70064. are being combined to fund this portion of the Wastewater Basin Program. At this time
staff is seeking the approval of the proposed contracts for each of the Board-approved
engineering consultants.
On March 27. 2012. the Board requested staff to return with revised contracts that were more
explicitly defined and demonstrable. The resulting scopes of work will now provide tangible.
complete engineering designs and construction drawings for the following prioritized worst-first
areas of the infrastructure:
• Rehabilitate eight aging master pump stations. adding overflow containment and
updatin<c them to meet current Florida Department of Environmental Protection and
Florida Building Code Standards.
• Rehabilitate 1 ! 1 pump stations. eliminating Belo\\ grade leak hazards. adding
containment where feasible and emergenc-. back-up pumping at critical pump stations.
• Alleviate potential overflow conditions that exist in Basin 1 0 1 ;Naples Park h
• Replace a 40-year-od sub-aqueous force main crossing with an aerial crossing at the
id' St.rC.et
• Pro\id. an alternative natit l'or wastewater to reach the South County \a e; Reclat ,anon
i- U,: I:L `.. v ;:.room the Fiov, tc, the `,°CVN 1 1 ales thr()Lz;Z.h OnC
Cora:. main. P.' nstruc.l.ion Punsr S..aun: t\ifP i •oG and a force main from
_iilt• __ F?;.. '_+CW1 ,: l; f-'rC>\Viii ` a rtdlalie, i`at;l for nec.:=ea renat?tllty and
ttaint�%.kts� ti.� �.alie« :\
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10/14/2014 11.D.
9/11/2012 Item 11.E.
• Replace 22.865 feet of gravity sewer clay pipe.
• Replace 660 clay pipe service laterals.
• Replace 14275 feet of wastewater force main.
The infrastructure being addressed represents the highest priority, worst-first areas based on
internal condition assessments.
Each contract contains a scope of work that has been customized based on the tasks requested in
RFP [ 1-5782 in order to fit the needs of the particular basin that each vendor is to be working on.
Although not all requested tasks in the RFP are needed for each basin, all of the tasks in each
scope of work were requested in RFP 11-5782.
Subsequent contracts for construction of the required infrastructure as developed under these
engineering designs, as well as construction, engineering and inspection services (CEI). will be
presented to the Board for review and approval.
FISCAL IMPACT: Funding is available in. and is consistent with. the FY2012 Capital Budget
approved by the Board on September 22, 2011. The source of funding is Wastewater User Fees,
Fund (4141. A budget amendment is required from Project Numbers 72552. Lift Station Facility
Rehab. 70064, Collection System Lightning Protection, 73050, Wastewater Line Technical
Support. and 70021, Energy Efficiency Studies. all from Fund 414, in the amount of
S 1.648?6 7.31.
LEGAL CONSIDERATIONS: This item has been approved by the County Attorney's Office, the
contracts are each legally sufficient, and the contracts require a majority vote for approval. - ERP
GROWTH MANAGEMENT IMPACT: This project is consistent with and furthers the goals.
objectives. and policies of the Growth Management Plan to ensure the adequacy and availability
of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, as Ex-officio the Governing
Board of the Collier County Water-Sewer District.
. Approve Contract 11-5782 to AECOM Technical Services. Inc.. CDM Smith Inc.. and
Hole Monies. Inc.. for professional engineering services. and authorize fundinze for the
initial contract phase in the amounts of S 1.870.468. 51.940.000 and S 1.920.000.
respectively (a total of 55.730.4681: and.
Authorize the Chairman to execute the contracts with each firm after approval by the
Count) Attorney s Office: and.
_ . Approve the necessar', Budget Amendment to transfer funds in the amount of
S i from Project ct N umber 2 (Lift Station I aciiir, Rehab Project oject N umber
r
0 64 t�oilection $',stem L i m n . Protection Project Number ,, ,_v ;
k aSLev,ate!
Line Technical SJppo ti and Project t Number 70G21 -nerg` Efficienc`, Studio to
Project Number -70046 + astewater Pump Station Technical Sun?or.I.
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10/14/2014 11 .D.
9/11/2012 Item 11 .E.
Prepared By: Craig Pajer. PE, Principal Project Manager, Public Utilities Planning and Project
Management Department
Attachments:
1 j Table I, Funding Sources:2008 Wastewater Master Plan Update and 2011 Wastewater CIP
Update Reference Table
2) Solicitation Document for 11-5782
3) Proposed Contracts
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