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Agenda 12/09/2014 Item #16E6 12/9/2014 16.E.6. EXECUTIVE SUMMARY Recommendation to accept reports and ratify staff-approved change orders and changes to work orders. OBJECTIVE: To provide the Board with visibility of administrative change orders and changes to work orders and promote accountability in the use of staff authority. CONSIDERATIONS: In accordance with the Purchasing Ordinance 2013-69, approved by the Board on December 10, 2013 as agenda item 17.J, staff reports administrative changes to Board-approved contracts of not greater than 10 percent of the current Board approved amount, changes to Work Orders issued under CCNA Contracts that are less than or equal to $200,000, and changes to work orders for all other contracts that are not greater than 10 percent of the current Board approved amount. The attached monthly reports of Administrative Change Orders and Administrative Changes to Work Orders cover the period of October 22, 2014 to November 17, 2014. FISCAL IMPACT: The net total for 1 change to contracts is $0.00. The net total for 1 change to work orders is a deductive $6,455.67. LEGAL CONSIDERATIONS: This item raises no legal issues and requires majority vote for approval. -JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: That the Board of County Commissioners accepts the Administrative Change Orders Report and Administrative Changes to Work Orders Report and ratifies the listed change orders and changes to work orders. PREPARED BY: Diana De Leon, CPPB, Contracts Technician, Purchasing Department Packet Page-2001- 12/9/2014 16.E.6. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.E.16.E.6. Item Summary: Recommendation to accept reports and ratify staff-approved change orders and changes to work orders. Meeting Date: 12/9/2014 Prepared By Name: DeLeonDiana Title: Contracts Technician,Purchasing&General Services 11/19/2014 12:29:09 PM Submitted by Title: Contracts Technician,Purchasing&General Services Name: DeLeonDiana 11/19/2014 12:29:10 PM Approved By Name: pochopinpat Title: Administrative Assistant,Administrative Services Division Date: 11/20/2014 10:17:45 AM Name: MarkiewiczJoanne Title: Director-Purchasing/General Services, Purchasing&General Services Date: 11/21/2014 6:56:07 AM Name: PriceLen Title: Administrator-Administrative Services,Administrative Services Division Date: 11/25/2014 12:14:11 PM Name: KimbleSherry Title: Management/Budget Analyst, Senior, Office of Management&Budget Date: 11/25/2014 3:47:34 PM Name: KlatzkowJeff Packet Page -2002- 12/9/2014 16.E.6. Title: County Attorney, Date: 11/25/2014 4:30:49 PM Name: OchsLeo Title: County Manager, County Managers Office Date: 11/30/2014 11:10:12 PM Packet Page-2003- 12/9/2014 16.E.6. Q w N•-- Ch. N a a c m >a c rn C O c a E 6 O O ❑ °1 L U a E o U Q o m e O o W ❑ " m m c m a rn 2 rn c U L L p o m U N O o • r 0 c o N R O v d c E o Q W 0 w M 69 a c r• 7,- E o c V Q 0.n w W 'p > • 0 S. O 0 • 6 O e D ti • a Q a U U w tn c m 0 G- UI CC o c o w cr c g c vi 0 a R o v O 5 oQ O U Uw 1 ui eft a) L.> o a,o _ c co H A a to .c • c,cUi ° E ti c 6 E < w r c 4a m 0 E a E 3 2, o m c `pf 0 Z E E CD m a v C u = 0 m a a U (p C a °. u- U $ O d ti a0 m = F- ui Y N N N C 0_ N m a .o o co N z a) P a c a C7 E E • E o a`) a m d 0 0 m T v > m zzazz 7t CE a c c -8 ., a c m m U g 0) O m a C L p D L N O y V > ao0O. O= - o0 1- R c R y O to ° c U °' a A U a 0 O N Cr V a O 0) O 2 O C • a 3 0 i > o E O `m To o z > — 0 F- .. 8 z Packet Page -2004- 12/9/2014 16.E.6. (\ § \ _\ { k ` }� / ` 7. / (§/k o -a .c ) )\ - j = W co ; a §) ) � co \ ak2 &a § mom « co co § k - \ \ k 2 ) 7 § \ ✓ % | 7 ° 5 e3 \ 0 _ - ( kG / ) / GO \ � � < ® •\ ) T.0'-. f2 ( @ a § 7 \ \ ® _ ± ) 0 ® 7 \ \ a) ) 2 ) \ / ) J / ° e a ƒ/ / 9 f } 2 o § - z § ) 0z0 §o00_)111 ( „ .2 - { \ ) , o \ 0 \ ._) f \} ) a 22 : 5 ° ® _ \ § ) ! 2 moo § ' \ \ � / E zzZz z / k2 - - _ ; «D a)k ' a' k » r) \ { � � e ` f2f O` : 4ee o 2 \ « 0- 00. j / 6 / 2 £ / / 0 k § / } :CE a ° a \® � }) \k \ ! o C. CD Z -7 E j a ] _ > § Packet Page -2005- 12/9/2014 16.E.6. COLLIER COUNTY FACILITIES MANAGEMENT 3301 Tamiami Trail East•Building W• Naples. Florida 34112• (239)252-8380 •Fax(239) 252-3795 www.colliergov.net October 22, 2014 To: Mr. Mark W. Minor, PE Q. Grady Minor& Associates, PA 3800 Via Del Rey Bonita Springs, FL Re: Zero Dollar Contract Change Notification Change Order#4 Gordon River Greenway Park Contract: No. 12-5868 Purchase Order No. 45 - 140508 Project No. 80065 Dear Mr. Minor: By copy of this letter, the above referenced work order is being issued a zero dollar ($0.00) change as indicated below: ® Funds are to be reallocated between tasks as follows: Move funds to tasks: Move funds from tasks: No. Description Amount ($) No. Description Amount ($) 1.6 Detailed Observation $6,000.00 IV. MEP ENGR'G SVCS $4,211.25 1.8 WD 1 CO/ FOR $10,504.49 VI. Geotechnical SVCS $8,630.00 VII. Reimbursable $3,663.24 Total $16,504.49 Total $16,504.49 By changing this contract, the County is not relieving your firm of its obligations to perform work in a timely and satisfactory manner or any consequences resulting from failing to do so. Collier County hereby reserves all legal rights, including, but not limited to, rights to terminate, suspend or elect any other appropriate course(s) of action should circumstances warrant with regard to the referenced contract. Sincerely, V\c-16:\f„. \\:)\----+— Claude H. Nesbitt Project Manager cc: Hank Jones, P.E., Principal Project Manager Skip Camp CFM, Director 4 Tracey Paynej, Purchasing Operations Manager, Purchasing Department, / ,,,,/ - ,,,,„ , ....____ ... _ Packet Page-2006- 12/9/2014 16.E.6. Grady Minor Civil Engineers • Land Surveyors * Planners • Landscape Architects October 17,2014 Mr. Claude Nesbitt Collier County Facilities Management 3335 Tamiami Trail East, Suite 101 Naples,FL 34112-5356 RE: Request for Zero Dollar Change Order#4 Gordon River Greenway Park Contract#12-5868 Project#80065 P.O.#4500140508 Dear Mr.Nesbitt: We request a Change Order to move allocated dollars between tasks per the attached table. The total contract amount remains unchanged and all other conditions of the contract remain unchanged. We request you issue a zero-dollar change order. _ 1 Vex:),trulii yours, , 1 i 1 Mark W.Minor,P.E. r lvv'm:ejd 1 I , Q (;rady Minor & Associates. PA. Ph. 2394)47-1144 • FX• 239-947-0375 3800 Via Del R(-,\- LB 0005151 • LB 00051 51 • LC, 26000266 Bonita Springs. FL 34134 wwvk grad!,rninor coin ' .. Packet Pare-2007- . . ' 12/9/2014 16.E.6. Mr.Claude Nesbitt Re: Gordon River Greenway Park October 17,2014 Page 2 Contract Total Prior Current Change Description Amount Billed Billed Billed Amount On Call CEI Services Task 1.1 Pre-Bid/Contract Services $27,845.00 $27,845.00 $27,812.50 $32.50 Task 1.2 Pre-Construction Conference $3,570.00 $3,560.00 $3,560.00 $0.00 Task 1.3 Shop Drawing&Submittal Review $3,765.00 $3,755.00 $3,755.00 $0.00 Task 1.4 Request for Information $26,680.00 $26,680.00 $24,285.00 $2,395.00 Task 1.5 Construction Progress Meeting $16,470.00 $16,010.00 $15,267.50 $742.50 Task 1.6 Detailed Observation $60,030.00 $60,030.00 $47,952.50 $12,077.50 $6,000.00 Task 1.7 Application for Payment $4,730.00 $4,492.50 $4,492.50 $0.00 Task 1.8 Work Directives 1 Change Orders/FOR $30,004.49 $29,003.75 $17,267.50 $11,736.25 $10,504.49 Task 1.9 Substantial Completion $7,650.00 $6,015.00+ $998.75 $5,016.25 Task 1.10 Record Drawings $11,360.00 $11,360.00 $1,530.00 $9,830.00 Task 1.11 Operation&Maintenance Manual $6,470.00 $3,235.00 $0.00 $3,235.00 Taks 1.12 Project Closeout $4,495.00 $3,495.00 $0.00 $3,495.00 Task 1.13 Warranty Assistance $6,355.00 $0.00 $0.00 $0.00 Subtotal $209,424.49 $195,481.25 $146,921.25 $48,560.00 $16,504.49 Task II Architectural Services during Construction $45,135.00 $45,135.00 $40,325.00 $4,810.00 Environmental Task III Consulting Services $19,990.00 $19,990.00 $15,478.75 $4,511.25 Task III.R Environmental Reports $34,430.00 $8,827.50 $8,827.50 $0.00 Task II1.T Environmental Gopher Tortoise Relocation $36,970.00 $36,966.25 $36,966.25 $0.00 Subtotal $91,390.00 $65,783.75 $61,272.50 $4,511.25 $0.00 Task IV MEP Engineering Services During Const. $7,368.75 $7,368.75 $7,368.75 $0.00 -$4,211.25 Task V Structural Engineering Services During Const. $11,200.00 $11,170.00 $11,170.00 $0.00 Task VI Geotechnical Engineering Services During $5,890.00 $5,890.00 $5,890.00 $0.00 -$8,630.00 Const. Task VII Reimbursables $1,336.76 $1,336.76 $1,336.76 $0.00 -$3,663.24 Total $371,745.00 $332,165.51 $274,284.26 $57,881.25 $0.00 G.Accountin HR`S' *Co mans\C\Coilic Co g �n untylCC Parks&RaI CCU f37-Galion RiverCE'm snn un tz is.:... Packet Page-2008- _ — - — 12/9/2014 16.E.6. leer Crypincy Purchasing Department Administrative Sstwces Division Change Modification Form Purchasing ❑Contract Change Request ®Work Order Modification Contract#: 08-5011 Change#: 1 POMlork Order#: Project Name: SCWRF Proposed 30" 4500151303 and 24" Force Main— Phase 1 & MPS 306 Forcemain—Phase Ill Project#: Project Manager:Wayne Department: PUPPMD Contractor/Firm Name: D.N. Higgins 70044.6.4 Karlovich Original Contract/Work Order Amount $ 472333c00 5/27/14 16°G2' Original BCC Approval Date; Agenda Item# Current BCC Approved Amount s$ 4.72,3'33:0'0 N/ . Last BCC Approval Date;Agenda Item# Current Contract/Work Order Amount -$ 472 333:x0.0; 9/10/2014 SAP Contract Expiration Date(Master) Dollar Amount of this Change $ ;: fa 455.;60: -1.37% Total Change from Original Amount Revised Contract/Work Order Total $ 465,877.33 -1.37% Change from Current BCC Approved Amount Cumulative Changes $ (6,455.67) -1.37% Change from Current Amount • Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: Last approved completion date: Revised completion date(includes this 12/10/14 12/10/14 change): 12/10/14 Number of days added: 0 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval j/, AK (this box must be initialed by Project Manager) ❑Add new tasks) ® Change task(s) Z Delete task(s) ❑ Other(specify): 1. Provide a detailed and specific explanation of the requested change(s) to the task(s) and/or the additional days added: Eliminate force main hot taps and piping connections to existing force main as detailed in Work Directive#2. 2. Provide detailed rationale for the requested change: Eliminate the risk associated with hot tapping pipes. 3. Provide explanation why change was not anticipated in original scope of work:Alternative plan to mitigate risk was developed after original scope was procured. 4. Describe the impact if this change is not processed: Loss of credit being provided. Type of Change/Modification Z 1. Planned/ Elective I ❑ 2. Unforeseen conditions/circumstance I ❑ 3. Quantity or price adjustment ❑4. Correction of error(s) I ❑ 5. Value added ❑ 6. Schedule adjustment Change Requested By Contractor/Consultant ® Owner I ❑ Using Department ❑ Design Professional ❑ Regulatory Agency(specify): ❑ Other(specify): Purchasing Professional Participated in Negotiation of Change/Modification: ❑ Yes ® No Approved by: (L) 721 ./) ,A Date: /o%g7f . Name and Title: Way .Karlovich, P.E.—Senior Project Manager, PPMD Reviewed by: Diana De Leon for Swain Hall I Date: 11/5/2014 Procurement Strategist's Name: Swainson Hall n 2014.11.05 16:01 :47 —05'00' Revised:7/26/13 1 Packet Page -2009- - - - = , 12/9/201416.E.6. , 3 . .k i -'"p'` Collier County Planning & Project Management Department E WORK DIRECTIVE ; ,i i PROJECT NAME:SCWRF Force Mains DIRECTIVE#2 DATE OF ISSUANCE: EIFECTTVE DATE: i a OWNER:Collier County Board of Commissioners PROJECT#:70044.6.4 ' 4 a fil CONTRACTOR:DN Higgins ENGINEER:Hole Montzs,Inc. a S You are directed to proceed promptly with the following change(s): t t �' Description: Eliminate the 24"x 24"hot tap and approximately 64 feet of 24"diameter pipe from the project. Eliminate the 36"x 30" 1 hot lap and approximately 25 feet of 30"diameter pipe from the project. Purpose of Work Directive Change: l Eliminate the risk associated with hot tapping pipes. 1 a Funding/Justification: c 1 This work is not necessary until other projects outside of SCWRF are completed,which will provide bypassing flexibility 1 t and reduce risk. The proposed work has a time and material credit of$6,455.67. Attachments: Field Order 2 f D.N.Higgins email dated September 2,2014 with attachment i 'ti If a claim is made that the above change(s)have affected Contract Price or Contract Times any claim for a Change Order based thereon will involve one or more of the following methods of determining the effect of the changes(s). r Method of determining change in Contract Price: Method of determining change in Contract Times: i ❑ Unit Prices ❑ Contractor's records ❑ Lump Sum ® Engineer's record i © Other:Time&Material ❑ Other =' Estimated maximum increase(dxreacc)in Estimated change in Contract Time; Contract Price 50.00 ((o,y 55. 4.-) Increase or decrease by 0 calendar days. i D R RECO/nVIENDED,; :--7 APPROVED: By: ( i /6-A-6--' � By: (s / ` - i JeriiiR.Tat cska RED.,P.E.,B.C.E.E. Waynell`ariovich,P.E. Hol vfo t ,Inc. Senior Project Manager,PPMMD if 1/ i g a E p 1 4 5 C Packet Page -2010-