Agenda 12/09/2014 Item #16D10 12/9/2014 16.D.10.
EXECUTIVE SUMMARY
Recommendation to approve a Memorandum of Understanding with the Naples Children
& Education Foundation which will provide funds to allow up to 150 children to receive
free recreational opportunities during the school year.
OBJECTIVE: To allow up to 150 children to participate in free recreation programs during the
school year.
CONSIDERATIONS: The Parks and Recreation Department provides recreation experiences
for children throughout Collier County. In Immokalee, recreation programs are provided at
Immokalee Community Park and Immokalee Sports Complex.
The Naples Children & Education Foundation is participating in a community-wide initiative for
2014-2015 called the Immokalee Out-Of-School Time Initiative (IOSTP). This initiative seeks to
provide recreational opportunities for children of Immokalee during the children's school year.
Recreational opportunities include flag football and super sports Saturdays. Children will
participate in a variety of different sports and learn the rules of the games as well as good
sportsmanship. Also included is the implementation of "7 Habits of Happy Kids" throughout
each Parks and Recreation out-of-school program.
The Memorandum of Understanding provides up to 150 children with these opportunities during
the school year. This is the first year the Naples Children & Education Foundation has
approached Collier County Parks and Recreation Department to partner in this school-year
initiative.
FISCAL IMPACT: To provide the appropriate staffing for the IOSTP program, personal
service and operating costs will be impacted in the amount of$2,768.04. The Naples Children&
Education Foundation will provide up to $25,000 to fund the program, depending on staff needs
based on the number of participants. It is estimated that the program will have between 50-150
participants. The reimbursed amount will cover the personal service/operating cost as well as the
cost of supplies/equipment necessary to run the program. Funds have been budgeted in the
appropriate Parks cost centers within the MSTD General Fund (111).
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this action.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and
requires majority vote for approval. - CMG
RECOMMENDATION: That the Board of County Commissioners approves and authorizes the
Chairman to sign the MOU with the Naples Children & Education Foundation.
Prepared By: Natali Betancur, Operations Analyst, Parks and Recreation Department
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12/9/2014 16.D.10.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.10.
Item Summary: Recommendation to approve a Memorandum of Understanding with the
Naples Children & Education Foundation which will provide funds to allow up to 150 children to
receive free recreational opportunities during the school year.
Meeting Date: 12/9/2014
Prepared By
Name: BetancurNatali
Title: Operations Analyst,Beach&Water
11/6/2014 2:05:31 PM
Approved By
Name: BetancurNatali
Title: Operations Analyst,Beach&Water
Date: 11/24/2014 2:21:28 PM
Name: AlonsoHailey
Title: Operations Analyst, Public Services Division
Date: 11/24/2014 3:22:30 PM
Name: WilliamsBarry
Title: Director-Parks &Recreation,Parks &Recreation
Date: 11/24/2014 3:23:16 PM
Name: TownsendAmanda
Title: Director-Operations Support,Public Services Division
Date: 11/24/2014 4:39:50 PM
Name: Joshua Thomas
Title: Grants Support Specialist, Grants Management Office
Date: 11/24/2014 4:45:35 PM
Name: TownsendAmanda
Title: Director-Operations Support, Public Services Division
Date: 11/25/2014 11:45:42 AM
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12/9/2014 16.D.10.
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 11/25/2014 1:38:43 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 11/25/2014 4:37:55 PM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Transportation Engineering&Construction Management
Date: 12/1/2014 11:56:18 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 12/1/2014 1:28:28 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 12/1/2014 1:59:38 PM
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12/9/2014 16.D.10.
NCEFParks Recreation GPS2414-15
MEMORANDUM OF UNDERSTANDING
between
Naples Children & Education Foundation
and
COLLIER COUNTY,A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA
FOR THE DELIVERY OF
2014-2015 AFTER SCHOOL PROGRAMING
IMMOICALEE OUT-OF-SCHOOL TIME INITIATIVE(IOSTI)
IN COLLIER COUNTY
This Memorandum of Understanding is entered into between the Naples Children&Education Foundation
(hereinafter referred to as"NCEF")and Collier County,a political Subdivision of the State of Florida
(hereinafter referred to as the"Parks and Recreation").
I. Purpose
The purpose of this Memorandum of Understanding is to support the implementation of the IOSTI locally
known as Guidance Programs for Success (hereinafter referred to as "GPS") in Collier County, Florida. The
2014-2015 GPS/Parks and Recreation after school project will provide up to 150 students (grades 5 through 8)
with out-of-school-time programs.The GPS initiative is initiated and funded by the Naples Children&Education
Foundation(NCEF).
II.Services to be Provided by Parks and Recreation
Parks and Recreation agrees to:
A. Run each sport league: three (3) days a week, two (2) hours a day for six (6) weeks and to include
homework support, tutoring,organized sports and a pool celebration at the end of each session;
B. Provide opportunities for fifty(50) students per league(totaling up to 150 students) in grades 5
through 8. Will run up to three(3) 18-day out-of-school-time sports leagues located at the
Immokalee Sports Complex;
C. Collaborate with GPS Coordinator to monitor the success of after school programming and sports
leagues to determine the need for additional services to be offered up to but not to exceed the
allocated funding;
D. Provide transportation using the Parks and Recreation vans on requested, as needed for other GPS
initiatives(all requests will be made 5 business days prior to the event);
E. Implement the 7 Habits of Happy Kids ubiquitously throughout each Parks and Recreation out-of-
school-time program;
F. Submit in writing any and all proposed changes in program to the NCEF Board for written
approval prior to implementation;
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CAC),
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NCEF/ParksRecreation GPS2014-15
G. Report in writing on agreed upon deliverables (see Attachment A) including student enrollment
information, attendance verification and average daily attendance (ADA) for the GPS/Parks and
Recreation out-of-school-time program;
H. Participate in GPS professional development and continuous improvement meetings to provide
reports and updates and to offer programmatic suggestions;
I. Maintain usual and customary records to be available upon request;
J. Submit to the NCEF Board invoices for services rendered. Such invoices may be computer-
generated and may be in electronic, facsimile,or paper format;
K. Submit final invoice and written report no later than June 30, 2015. Failure to submit final
invoice and report by June 30, 2015, will constitute breach of contract and may result in the
forfeiture of all or partial funding.
III. Services to be Provided by NCEF
NCEF Board agrees to:
A. Provide fiscal services to the Parks and Recreation as necessary to support the implementation of the
2014-2015 GPS/Parks and Recreation Initiative;
B. Provide fund reimbursement within thirty (30) days of receipt of quarterly invoice; funding is up
to but not to exceed the total amount of: $25,000 during 2014-2015; and,
C. Provide one Project Coordinator to assist in the full implementation of the 2014-2015 GPS/Parks and
Recreation out-of-school time programs.
IV. General Conditions
A. Parks and Recreation and its representative signing this document attest that:
1. Parks and Recreation as an organization in part or as a whole is not presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by
any federal department or agency; and,
2. Parks and Recreation or any of its agents are not suspended or debarred or otherwise excluded from
receiving Federal funds.
B. Parks and Recreation and the NCEF agree that:
1. Each party is solely responsible for the negligent acts or willful omissions of its own designated
agents and agrees to hold the other parties harmless against any claim or suit, including all costs and
attorney's fees arising from the act, omission, or negligence of its own officers, agents, volunteers or
employees, including,but not limited to, claims or suits based on allegations of discrimination on the
basis of race, creed, color,national origin, gender, age, sexual orientation,or disability;
2. The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florida
agree to be responsible for the negligent acts or willful omissions of their own designated agents
only to the extent allowed by§ 768.28, Florida Statutes;
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NCEF/ParksRecreation GPS2014-15
3. Each party agrees to maintain the confidentiality of any shared student records as required by Florida
and Federal law, and that such records shall be used only for purposes allowed under § 1002.22,
Florida Statutes, and shall be shared only with written parental permission;and
4. Each party commits to support the other in its implementation and to work collaboratively with the
other and in consultation with the NCEF/GPS program offices if any changes, adjustments, or
improvements to this arrangement become necessary or desirable.
V.Duration of Memorandum of Understanding
This Memorandum of Agreement shall begin when signed by all parties and shall end on June 30, 2015, except
as provided in Article V ("Termination") of this Memorandum of Understanding. It is understood that this
agreement may be amended during the program year at the direction of the Naples Children & Education
Foundation or as a result of programmatic need. Any such revisions shall be in writing and agreed upon by both
parties.
VI.Termination
Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made
herein upon no less than thirty(30) days advance notice to each of the other parties. In the event of termination
by either party, payment will be made by NCEF to Parks and Recreation for services rendered through the
effective date of termination.
In agreement with the provisions of this Memorandum of Understanding, the partners affix their signatures in
the spaces provided.
Tom Henning, Chairperson Date
Collier County Board of County Commissioners
(b -ab- lam(
Maria Jimenez-Lara, irector of Foundation Services Date
Naples Children&Education Foundation
ATTEST: Approved as to form and legality
Dwight E.Brock,Clerk
By: /
�sistant County Attorney
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Attachment A:Deliverables NCEF Required with each Invoice
. 1 Pithrenillies his:hided with Invoice
Attendance data verification and the Average Daily Attendance(ADA) for the
November 14,2014 time period covered in the invoice for all students in program(not solely funded
by GPS)
March 13,2015
® Written Program Report to include:
June 15,2015 Description of how funds were spent during time period invoiced
• Summation of the goals(WIGs)that have been met or what progress
has been made toward each
• Listing any personnel(staff/board)changes that have occurred
• Description of how you are measuring the project's impact on students or
the broader community(include specific indicators of change and timeline)
® Receipts for any and all materials and payroll records to equal the total amount
of the funds requested in the invoice
*Attendance Threshold Rule:Programs not averaging at least 85%of the proposed daily student attendance
goals are at risk of not adequately meeting proposed levels of operation
• Programs falling below the 80%threshold will work with the GPS coordinator to either(1)identify
strategies to improve attendance during the next quarter; or(2)modify the attendance goals of the
program
• If the latter option(#2)is agreed upon,the GPS funding will be adjusted proportionately(e.g. 10%
fewer students will result in 10%less funding)for the following quarters
• If option 1 is implemented and a program continues to fail to meet its ADA goal,the GPS funding
will be adjusted proportionately for the subsequent quarters of operation(e.g., ADA is 10%lower
than the 85%,then the GPS funding is reduced by 10%)
• Within the MOU program year and budget,if a program documents increases to its original ADA
goals, it may invoice according to the signed Memorandum of Understanding
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•
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NAPLES CHILDREN
NCEFNCEF/ParksRecreation_GPS20 14-1 5
GUIDANCE
& EDUCATION (:PS PROGRAMS
FOUNDATION . FOR SUCCESS
Parks and Recreation r*.C,.,
Fall 14-15: Sports Leagues
Students Days Hours N of Students N of Staff
5`h-8th Grade 3 days/week 4:00 PM-6:00 PM 50
Tuesday-Thursday 8 Teams of 5/6 4
Budget:
Costs:1 League Costs:3 Leagues
Staff(4 staff/league)($16/hr) $2,304 $6,912
Equipment/trophies $1,500 $4,500
Transportation(1-bus) $2,280 $6,840
Food(Maria's supper program) $0 $0
Additional Transportation-as
requested by GPS organizations $5,000 $5,000
Total $11,084 $23,252
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