Agenda 12/09/2014 Item #16C1 12/9/2014 16.C.1 .
EXECUTIVE SUMMARY
Recommendation to approve a Change Order in the amount of$42,627.50 and to add an additional
158 days to Contract 11-5708, "Construction Engineering and Inspection Services for Master
Pumping Station 312 Rehabilitation,"with Q. Grady Minor,Project 72549.
OBJECTIVE: To compensate engineering and inspection firm Q. Grady Minor (QGM) for additional
inspection services, add additional contract time to match the construction time extensions, and allow
engineering assistance during the construction warranty period.
CONSIDERATIONS: The proposed scope of work under Project Number 72549, "Construction
Engineering and Inspection Services for MPS 312 Rehabilitation," is consistent with the Capital
Improvement Program (CIP) contained in the Water, Wastewater, Irrigation Quality Water, and Bulk
Potable Water User Rate Study approved by the Board of County Commissioners (Board) on June 10,
2014, as Agenda Item 11C. Funding for Project Number 72549 is available in, and consistent with,the
FY2015 CIP Budget.
On July 24, 2012, as Agenda Item 16C6, the Board of County Commissioners (Board) approved a
contract with QGM for construction engineering and inspection services for the Master Pumping Station
(MPS) 312 Rehabilitation Project. These services commenced March 27, 2013, with an approved
completion date of October 24, 2014. The corresponding construction project commenced March 27,
2013,with completion planned for March 27,2014. However, due to several unforeseen conditions in the
field, the substantial and final completion dates were extended to March 6, 2014, and December 2, 2014,
respectively. Some of the unforeseen conditions included an alternative fuel piping system to meet Collier
County's Pollution Control Department standards; removal of the bypass system's piping and valves was
delayed due to the inability to isolate the associated irrigation quality water main due to demand; and the
odor control bioxide system delivery was delayed from the supplier.
Due to the construction project's final completion date being extended, QGM's construction engineering,
and inspection contract needs to be extended by 158 days for the additional inspection services and
warranty assistance that is required, which shall be retroactive to the original contract expiration date of
October 24, 2014. The additional inspection services result in an increase to the contract of$42,627.50,
and an extension of the contract time to March 31, 2015.
FISCAL IMPACT: Funding is available in, and is consistent with, the FY2015 Capital Budget approved
by the Board on September 18, 2014. The source of funding is Wastewater User Fees, Fund(414).
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires a
majority vote for Board approval. -ERP
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the viability of public facilities.
RECOMMENDATIONS: That the Board of County Commissioners, Ex-officio the Governing Board of
the Collier County Water-Sewer District, approve a Change Order in the amount of$42,627.50 and add
an additional 158 days to Contract 11-5708, "Construction Engineering and Inspection Services for
Master Pumping Station 312 Rehabilitation,"with Q. Grady Minor,Project 72549.
Prepared by:Peter Schalt,Senior Project Manager,Public Utilities Planning and Project Management Department
Attachment: Change Order
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12/9/2014 16.C.1 .
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.C.16.C.1.
Item Summary: Recommendation to approve a Change Order in the amount of
$42,627.50 and to add an additional 158 days to Contract 11-5708, "Construction Engineering
and Inspection Services for Master Pumping Station 312 Rehabilitation," with Q. Grady Minor,
Project 72549.
Meeting Date: 12/9/2014
Prepared By
Name: SchaltPeter
Title: Project Manager, Senior, Public Utilities Engineering
10/17/2014 2:44:02 PM
Approved By
Name: HapkeMargie
Title: Recycling Coordinator, Solid &Hazardous Waste Management
Date: 10/17/2014 3:40:07 PM
Name: HerreraSandra
Title: Manager-Procurement,Purchasing&General Services
Date: 10/19/2014 4:15:41 PM
Name: MarkiewiczJoanne
Title: Director-Purchasing/General Services, Purchasing&General Services
Date: 10/20/2014 9:29:33 AM
Name: JohnsonScott
Title: Manager-Procurement,Purchasing&General Services
Date: 10/20/2014 9:45:21 AM
Name: PajerCraig
Title: Project Manager, Principal,Public Utilities Engineering
Date: 10/20/2014 2:30:25 PM
Name: JacobsSusan
Title: Operations Analyst,Public Utilities Division
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12/9/2014 16.C.1.
Date: 10/22/2014 10:33:39 AM
Name: HallSwainson
Title: Procurement Specialist, Purchasing&General Services
Date: 10/23/2014 9:07:00 AM
Name: JohnssenBeth
Title: Director-Wastewater, Wastewater
Date: 10/29/2014 12:24:03 PM
Name: Joseph Bellone
Title: Director-Operations Support,Utilities Finance Operations
Date: 10/31/2014 11:22:10 AM
Name: ChmelikTom
Title: Director-Public Utilities Engineering, Public Utilities Engineering
Date: 11/10/2014 12:56:06 PM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 11/10/2014 3:48:33 PM
Name: YilmazGeorge
Title: Administrator-Public Utilities, Public Utilities Division
Date: 11/19/2014 9:50:09 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 11/21/2014 10:45:03 AM
Name: UsherSusan
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 11/24/2014 1:49:06 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 11/30/2014 7:55:45 PM
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12/9/2014 16.C.1 . '
Purchasing Department
Change Modification Form
Z1 Contract Change Request 0 Work Order Modification
Contract 4: 11-5708 Change#: 3 PO/Work Order#: Project Name: MPS 312 CEI Services
4500142944
Project#:72549 Project Manager: Peter Department: PPMD Contractor/Firm Name:Q. Grady Minor I
Schalt, PMP
Original Contract/Work Order Amount $ 265,888.25 7/21/12, 1606 Original BCC Approval Date;Agenda Item#
Current BCC Approved Amount $ ' 255,888.25 7/24/12, 16C6 Last BCC Approval Date;Agenda Item#
Current Contract/Work Order Amount $ 265,888.25 10/24/2014: SAP Contract Expiration Date(Master)
Dollar Amount of this Change $ 42,627.50 16.03% Total Change from Original Amount
Revised Contract/Work Order Total $ 308,515.75 16.03% Change from Current BCC Approved Amount
Cumulative Changes $ 42,627.50 16.03%_ Change from Current Amount
Completion Date,Description of the Task(s)Change,and Rationale for the Change
Original completion date:7/20/14 Last approved completion date: Revised completion date(includes this
10/24/14 change): 3/31/15
Number of days added:This CO Each step on the contract modification checklist form has been reviewed prior to me
No.3 adds158 submitting for approval (this box must be initialed by Project Manager)
10 Add new task(s) 0 Change task(s) 0 Delete task(s) Other(specify):Add Overtime
Inspection Services reimbursement
to inspection firm.
1. Provide a detailed and specific explanation of the requested change(s) to the task(s) and/or the additional days
added: This change order adds additional inspection services due to unforeseen conditions encountered in the field during
the construction of the Master Pumping Station 312 Rehab. The construction contract time was extended due to several
latent unforeseen conditions encountered in the field once construction commenced. Some of these were: An alternative
fuel piping system was proposed and utilized to meet Collier County's Pollution Control Department's standards; the final
removal of the bypass system's piping and valves was delayed due to the inability to isolate the associated irrigation quality
water main due to demand; and the odor control bioxide system delivery was delayed from the supplier. Therefore, due to
the aforementioned, QGM's contract has to be extended by 158'days for the additional inspection services required
and for the one year warranty assistance which expires March 6,2015.
2.Provide detailed rationale for the requested change:The original contract did not anticipate the unforeseen latent
conditions encountered and resultant additional inspection hours needed prior to construction award. The original contract
also did not include the one year warranty assistance that is needed until warranty expiration.
3.Provide explanation why change was not anticipated in original scope of work: It is impossible to foresee latent
conditions prior to excavation and construction activities. The construction inspection is required for the impacts of these
unforeseen conditions.
4.Describe the impact if this change is not processed:The CEI firm's contract would expire and therefore they:ouid not
be compensated for services rendered.
Type of Change(Modification
0 1. Planned/Elective 0 2. Unforeseen conditions/circumstance 3.Quantity or price adjustment
4. Correction of error(s) ®5.Value added 1 6.Schedule adjustment
Change Requested By
0 Contractor/Consultant 0 Owner 0 Using Department
_0 Design Professional 0 Regulatory Agency(specify): D Other(specify):
Purchasing Professional Participated in Negotiation of Change/Modification: 0 Yes No
.7 .e4 ,y
Approved by ,/,, ,% !%j, Date:
Name and Title:Tbm Chmelik, P.E., PMP, PPMD Director
Reviewed by: - _ i Date:
Procurement Strategist's Name: Swaison Hall
Reuhsed:7:26113
1
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Page 1 of 3
CHANGE ORDER
CHANGE ORDER NO. 3 CONTRACT NO. I 1-5705
BCC Date:
Agenda Item:
TO: Q. Grady Minor
DATE: September 22,2014
PROJECT NAME:MPS 312 CEI Services
PROJECT NO.: 72549
Under our AGREEMENT dated July 24, 2012
Yon hereby are authorized and directed to make the following change(s)in accordance with terms and
conditions of the Agreement: Add $42,627,50 to the contract and add 158 additional days to the
contract.
FOR THE Sum of: $42,627.50; Forty Two Thousand Six Hundred Twenty Seven Dollars and Fitly
Cents.
Original Agreement Amount $265,888.25
Sum of Previous Changes $ 0,00
This Change Order. $ 42,627.50
Present Agreement Amount $308,515.75
The time for completion shall be increased by 158 calendar days due to this Change Order.
Accordingly, the Contract Time is now 734 calendar days.The final completion date of this contract is
March 31, 2015. Your acceptance of this Change Order shall constitute a modification to our
Agreement and will be performed subject to all the same terms and conditions as contained in our
Agreement indicated above, as fully as if the same were repeated in this acceptance. The adjustment,
if any, to the Agreement shall constitute a full and final settlement of any and all claims of the
Contractor arising out of or related to the chance set forth herein, including claims for impact and
delay costs.
Prepared by:
if Date: 4/1/4-2-2-7/.4
Peter Schalt,PI04P `enio Project Manager
PPMD
Accepted By: Date: etz2
Mark Minor, P.: ,President
Q. Grady Minor
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Page 3 of 3
CI IA r`‘IGE ORDER NO.3 CONTRACT NO. 11-5708
BCC Date:
Agenda Ilern:
TO: Q. Grads'Minor
:;•1
DATE: September 22,2014
PROJECT NAME: MPS 312 CEI Services
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12/9/2014 16.C.1 .
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, M Grad Minor
(,ivil Engineers • Land Surveyors • Planners • 11andscape Architects
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September 26,2014
Mr.Peter Schalt
Collier County Public Utilities
3339 E.Tamiami Trail,Ste.303
Naples,FL 34112
RE: Master Pump Station 312 Rehabilitation
CEI Services(PO No.4500142944)
Request for Change Order
Dear Mr. Schalt:
As you are aware, during rehabilitation construction of Master pump station 312 several
unforeseen conditions affected the contractor's performance and delayed the Substantial and
Final Completion of the project. Some of the unforeseen conditions that delayed the project
included a supplier delay for the odor control system and MCC's, an alternative fuel piping
system design change, and delays associated with the bypass pumping. In an effort to regain
schedule,the contractor chose to work overtime on the project at various stages. This overtime
construction work required theGradyMinor site inspector to perform inspection services beyond
the 40 hour work week on an overtime basis as well These inspection services performed on
weekends, night operations, and general work beyond 40 hours per week were necessary to
provide Collier County with the proper CEI services to document the project's construction.
This equated to an extra 501.5 hours of additional engineering and inspection services or
542,627.50 of added fees incurred.
Attached for your review,is the Summary of the Original Budget, Amounts Billed to Date and a
Revised Contract Amount.
I
The proposed increase in contract amount is$42,627.50
The proposed increase in contract time is; 158 days
Wrpor •ur review if you have any questions please let us know.
V-r, • yours,
k W Minor,P.E.
Pr ident
MWMiii
r) Grady Minor&ssoc1aL:s.P.A. Pit.n9-047-1144• Px: 239-047-W175
3800 Via D gCey Eli 1)005151 •Lii 0005151 • r.t: 2t1111102i,t+
Bonita Springs.FL 34134 www.grar3Nirrinor(mm
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12/9/2014 16.C.1 .
Q. Grady Minor Change Order Number 3 for MPS 312 Rehabilitation CEI Services—Cost Breakdown
Item Description from Change Order Justification Amount
Additional inspection services and time due UNFORESEEN $25,275.00
to unforeseen conditions encountered in CONDITIONS/CIRCUMSTANCE:
the field during construction. The original contract did not
anticipate the unforeseen latent
conditions encountered and resultant
1 additional inspection hours needed
prior to construction award. The
original contract also did not include
the one year warranty assistance that
is needed until warranty expiration.
Additional inspection time was required due VALUE ADDED: The additional $4,050.00
to the need to change the underground inspection services ensured that the
2 diesel fuel piping to Pisces double wall construction and end product
piping to meet FDEP's and CC Pollution complied with the contract documents
Control's requirements, and to be able to and with the permitting requirements.
activate and place this system into service.
Additional inspection time was required for VALUE ADDED: The additional $13,302.50
constructing and dismantling the diesel inspection services ensured that the
pump bypass system because due to construction and end product
permit requirements, this work had to be complied with the contract documents
performed after 6:00 PM and cease before and with the permitting requirements.
3 6:00 AM the next day for safety reasons.
The system was immediately adjacent to
traffic on Davis Boulevard, therefore it had
to be worked on during low traffic
conditions for the public's and worker's
safety.
Total $42,627.50
Rev November 10, 2014
HPS
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