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Agenda 12/09/2014 Item # 11A 12/9/2014 11 .A. EXECUTIVE SUMMARY Recommendation to accept the consultant's report and recommendations regarding the public safety radio system and authorize staff to negotiate an agreement with Communications International for the implementation of a P25 digital radio system using the State of Florida contract. OBJECTIVE: To receive a report and presentation by Federal Engineering regarding the evaluation of the public safety radio system including recommendations and considerations for implementation of a P25 digital radio system that meets the P25 digital standards and the requirements of system users. CONSIDERATION: Pursuant to RFP 14-6279, on July 8, 2014, agenda item 16E3, the Board approved a contract with Federal Engineering to coordinate an evaluation of the public safety radio system with all system users and provide a detailed analysis and recommendations for replacement of the current radio system with a P25 digital radio system. This evaluation includes radio system requirements, costs, utilization of existing infrastructure, and elements of the transition process. Federal Engineering commenced work with a project initiation meeting on July 14. In order to develop recommendations and alternatives for migration/replacement of the radio system, Federal Engineering completed the following tasks: • Review of radio system documentation, system improvements over the years and the County's FCC radio frequency licenses. • Inspection and assessment of all twelve (12) sites that make up the public safety radio system reviewing the condition, age, reliability and usability of radio system components and the associated infrastructure. • Three Charette/Techarette stakeholder meetings. These sessions gathered information on current and future user requirements. Attendees represented a cross section of the agencies utilizing the radio system including the Collier County Sheriff's Office, Collier County EMS, independent fire control districts, and municipal police and fire departments (Naples and Marco Island). • Assessment of available radio system technologies and pricing. The attached report summarizes several significant conclusions and considerations including: over the past eighteen years the County's radio system has been effectively maintained and upgraded, the system generally meets the requirements of system users, shares components with the State that could be lost with a change in vendor and recommends upgrading the current system. This recommendation will allow a phased approach for system migration, continuity of service, and continued ability to maximize resources. Based on the consultant's findings, staff is requesting approval to negotiate an agreement with Communications International for implementation of a P25 digital radio system utilizing State of Florida contract pricing as a benchmark along with other available discounts. Federal engineering will evaluate the agreement for compliance with the County's technical, operational, and financial specifications and requirements. Packet Page-387- 12/9/2014 11 .A. FISCAL IMPACT: There is no fiscal impact at this time. The necessary services are included in Federal Engineering's contract. GROWTH MANAGEMENT IMPACT: There is no growth management impact. LEGAL CONSIDERATIONS: This item has been reviewed by the County attorney is approved as to form and legality, and requires majority vote for acceptance and approval. -JAK RECOMMENDATION: That the Board accepts Federal Engineering's report and recommendations regarding the public safety radio system and authorizes staff to negotiate an agreement with Communications International for the P25 radio system implementation using the State of Florida contract. The agreement will be submitted for Board approval following evaluation by Federal Engineering and approval by the Purchasing Director and the County Attorney. Prepared By: John Daly, Telecommunications Manager Information Technology Attachments: Federal Engineering Report Packet Page -388- 12/9/2014 11 .A. COLLIER COUNTY Board of County Commissioners Item Number: 11.11.A. Item Summary: Recommendation to accept the consultant's report and recommendations regarding the public safety radio system and authorize staff to negotiate an agreement with Communications International for the implementation of a P25 digital radio system. Meeting Date: 12/9/2014 Prepared By Name: DalyJohn Title: Manager-Telecommunications, Information Technology 11/21/2014 9:17:48 AM Submitted by Title: Manager-Telecommunications,Information Technology Name: DalyJohn 11/21/2014 9:17:49 AM Approved By Name: BerriosMike Title: Director-Information Technology, Information Technology Date: 11/21/2014 9:45:19 AM Name: PriceLen Title: Administrator-Administrative Services, Administrative Services Division Date: 11/25/2014 2:30:35 PM Name: KlatzkowJeff Title: County Attorney, Date: 11/25/2014 4:38:12 PM Packet Page-389- 12/9/2014 11 .A. Name: KimbleSherry Title: Management/Budget Analyst, Senior, Office of Management&Budget Date: 11/26/2014 11:08:34 AM Name: OchsLeo Title: County Manager, County Managers Office Date: 11/30/2014 11:36:00 PM Packet Page -390- 12/9/2014 11 .A. C/01411tY G3-'-t.'.. 8.'•''''ar''''',:„, ..-:,, ‘,...:—..-.,,,.,,,,,,„, Collier County, Florida System Alternatives October 29, 2014 Prepared by: ;'' » Federal Engineering, Inc. A "Unleashin,;the Power op"Technolagr" " , ,f., 10600 Arrowhead Dr., Suite 160 Illitr Federal Fairfax, VA 22030 Engineering 703-359-8200 CO Packet Page-391- 12/9/2014 11.A. Cott County Collier County, Florida P25 Radio System Alternatives Analysis Executive Summary Collier County, Florida (County) recognizes the importance of providing a highly reliable, state-of-the-art, radio communications network for use by the public safety providers serving the County. The existing Harris 800 MHz EDACS®radio communications network is at the end of its product lifecycle. The EDACS® system continues to serve its intended purpose, but parts availability, technology obsolescence, and the lack of available support will soon become major issues. To protect against the loss of public safety radio communications, the County determined that it was necessary to procure and implement a new radio system. With this understanding, the County retained Federal Engineering, Inc. (FE) to evaluate the existing radio system, the proposed plan, and to provide recommendations for the best path forward. The County requested that FE perform site surveys of the existing system infrastructure, assess stakeholder needs via charette and techarette group meetings, analyze the County's FCC licenses, and review existing system documentation to determine the optimal voice and data communications approach. After assessing the existing systems, analyzing feedback from key stakeholders, reviewing vendor proposed systems, and evaluating wireless data technologies, FE developed the following prioritized list of system objectives: 1. Deploy an 800 MHz P25 Phase 2 standards-based system to enhance interoperability and capacity. 2. Replace the 16 existing C3 Maestro dispatch consoles with new P25 IP-based dispatch consoles. 3. Add a new 800 MHz P25 simulcast site to enhance coverage in North Naples. 4. Relocate the current three-channel Loop Road Multi-site to enhance coverage along southeast US-41 and Big Cypress National Preserve area. 5. Consider bi-directional amplifiers (BDAs) as part of the strategy to augment in- building coverage. 6. Replace shelters and generators at Immokalee and North Naples sites. 7. Upgrade all microwave backhaul equipment to create an Internet Protocol (IP) capable backbone that supports Ethernet traffic. The County should ensure that backhaul to a single site be scalable to 100 Mbps to support P25 voice, and potentially, future data implementations. October 29, 2014 Pnno 9 of c7 Packet Page-392- 12/9/2014 11 .A. Coder County Collier County, Florida P25 Radio System Alternatives Analysis From this list of objectives, FE developed a conceptual 13-site, 800 MHz P25 Phase 2 radio system design to determine feasibility and for planning purposes. Compared to the existing EDACS®system, preliminary coverage studies indicate this conceptual design would deliver better portable radio coverage both in-building and on-street, comparable mobile radio coverage, and may be deployed with fewer channels while meeting or exceeding the current system capacity. From our assessment of the existing systems and conceptual design, we developed a Rough-Order-of-Magnitude (ROM) cost estimate. FE sourced budgetary cost assumptions from multiple vendors' competitively procured systems proposals and negotiated contracts. The estimated ROM cost to complete the build out of this conceptual design is approximately$11.7M. FEs conceptual design cost modeling leverages existing radio infrastructure to the greatest extent possible and adds sites to meet the County's communications requirements. Additionally, the conceptual design accounts for new microwave radio equipment, radio site infrastructure upgrades, and a replacement console system. The provided budgetary cost modeling anticipates utilizing existing P25 capable subscribers and as such does not include subscriber radio replacement costs. This system cost estimate applies to either alternative outlined below. Radio system replacement alternatives for the County are to proceed with a phased upgrade with the existing vendor or a turnkey replacement approach. Regardless of the implementation alternative chosen, the final design should remain the responsibility of the selected vendor. Placing the responsibility of the design with the vendor helps to drive their compliance with system requirements and mitigates risk to the County. A phased upgrade allows the county a path to migrate users to P25 operation. First responders with P25 capable radio equipment would transition to the new P25 system utilizing a portion of the county's existing channels upgraded to P25. Agency radios, which are not P25 capable, could be replaced over time allowing the County to extract additional useful life from non-P25 radios and base stations. By upgrading with the existing system equipment vendor, the EDACS® and P25 channels may be linked through the systems backbone via a migration gateway. This would permit the county to maintain a single user database supporting mixed EDACS®and P25 operation and retain all unit ID information, patching capabilities and emergency declaration functionality across systems during the migration. The Collier County radio system currently utilizes three Harris-controlled tower sites as part of its design, supporting communications over Big Cypress National Preserve and eastern portions of the 1-75 and US-41 corridors. It is likely that Harris would not allow the use of existing site infrastructure for equipment that is not provided by them. Locating October 29, 2014 Anno ^f c7 It 2 e. Packet Page-393- �" 12/9/2014 11 .A. Col ei County Collier County, Florida P25 Radio System Alternatives Analysis replacement sites or infrastructure to maintain existing communications capabilities in these protected areas will present a challenge. Site surveys of the existing sites identified limited space for new shelters. Additionally, the remaining systems towers may require structural enhancements to support simultaneous loading of both the existing EDACS® system and new P25 microwave and antenna systems for a turnkey replacement approach. Additional implementation time and associated infrastructure costs may be required to replace these shared sites as part of a turnkey radio system replacement approach. As part of FE's current engagement with the County, a statement of requirements (SOR) will be developed for the migration to an 800 MHz P25, Phase 2 radio system. FE typically recommends that our clients engage in a full and open procurement cycle. While this provides the most cost effective procurement in many situations, the considerations outlined in this document including; the use of the Harris-controlled tower sites; difficulty in finding acceptable replacement sites; and internal costs associated with a full system replacement it may be more expeditious to take a different approach. It is recommended the County use this SOR as a basis for negotiations with the current vendors for a replacement system. FE will evaluate the vendor's proposal for compliance with the SOR and the financial terms proposed to the County. If the proposal is determined to be deficient in any area and the County and the current vendor are not able to agree on terms in a period acceptable to the County, FE recommends the County release a competitive request for proposal (RFP) to replace the system. To recognize the greatest value for the investment, FE recommends the County benefit from professional consulting services to assist them with the development of the statement of requirements, detailed design review, and associated vendor contract and price negotiations as well as project oversight efforts for the 800 MHz P25 radio system. October 29, 2014 P ri d of c7 ' _ Packet Page-394- 12/9/2014 11 .A. .,r Cofer County Collier County, Florida P25 Radio System Alternatives Analysis Table of Contents Executive Summary 2 1. Introduction 7 1.1 Phased Project Methodology 7 1.1.1 Project Initiation 7 1.1.2 Task 1 —Assessment of Current System 8 1.1.3 Task 2 —Techarette Sessions 9 1.1.4 Task 3 — Development of Alternatives (Current Phase) 9 1.1.5 Task 4 — Presentation 9 1.1.6 Task 5 — Development of Technical Specifications 9 1.1.7 Task 6 — Procurement Phase Support 9 1.1.8 Task 7 — Implementation Oversight and Management (Optional) 10 2. Current Communications Environment 11 2.1 Collier County Background 11 2.2 Existing EDACS® Radio System Overview 12 2.3 Existing Communications Network Topology 12 2.3.1 Simulcast Cell 13 2.3.2 Multi-site Sites 15 2.4 Dispatch Consoles 17 2.5 Backhaul Network 18 3. Charette and Techarette Findings 20 3.1 Charette/Techarette Approach 20 3.2 System Requirements 21 3.2.1 Coverage 21 3.2.2 Capacity 21 3.2.3 Reliability 22 3.2.4 Security 22 3.3 Interoperability 22 3.4 Subscriber Functionality 23 3.5 Dispatcher Functionality 23 October 29, 2014 Anna of c7 .,t Packet Page-395- �' 12/9/2014 11.A. gr Cor County Collier County, Florida P25 Radio System Alternatives Analysis 4. Collier County Needs 25 4.1 Standards-based System (Project 25) 25 4.2 P25 Phase 2 26 4.3 Linear Simulcast 27 4.4 Enhanced Radio Coverage 27 4.4.1 800 MHz EDACS® 12-site system 28 4.4.2 Conceptual 800 MHz P25 13-site system 30 4.4.3 Bi-directional Amplifiers (BDA's) 32 4.5 Phased Plan for Non-Public Safety Users 32 5. System Options 33 5.1 EDACS® System Replacement Alternatives 33 5.2 Harris EDACS® Upgrade/Migration to P25 Phase 2 33 5.2.1 Technical Implementation and Support Service Capabilities: 34 5.2.2 Key Considerations for Upgrading with Current Vendor 34 5.3 EDACS® System Replacement with P25 Phase 2 35 5.3.1 Key considerations for system replacement 35 6. Budgetary Guidance 37 6.1 Leasing Systems 38 6.1.1 Advantages 38 6.1.2 Disadvantages 38 7. Recommendations and Next Steps 39 Appendix A - Site Surveys 41 Appendix B - State of Florida & Collier County Asset Valuation 42 Appendix C - Charette/Techarette Attendance 43 Appendix D - Radio Coverage Prediction Parameters 46 Appendix E - Maps 47 Appendix F - Glossary of Terms and Acronyms 53 October 29, 2014 P ri of c7 Packet Page-396- `' 12/9/2014 11 .A. Cot/Cony Collier County, Florida P25 Radio System Alternatives Analysis 1 . Introduction This section identifies the project objectives established by Collier County and describes the methodology used by Federal Engineering (FE) to complete this assessment and resulting recommendations. 1.1 Phased Project Methodology 1.1.1 Project Initiation FE launched the project with Collier County by conducting an onsite project initiation meeting on July 14, 2014. The project initiation meeting established a common understanding of the project goals, objectives, and vision between our respective management teams and staffs. We also established a preliminary project plan and schedule, providing the foundation for the project tasking to be completed. 0 Task 1 – Existing System Survey and Assessment 0 Task 2 – Stakeholder Needs Analysis )------1 1 -CIL..:4:11:,.:,1`).11.11.1..iiiiiiiiiiiii14711-,Ark ,A)4ftiV:g4:fffigt1T74-fgOliY - -- .'i r4Task 4 – Board Presentation ) 1-4 )-----------1 Task 5 –Technical Specifications Task 6 – Procurement Support r4 Task 7– System Implementation Support }..._______i Figure 1 - Project Tasking October 29, 2014 Pnnc 7 of 7 1I'' _` Packet Page -397- - 12/9/2014 11.A. Coen County Collier County, Florida P25 Radio System Alternatives Analysis 1.1.2 Task 1 - Assessment of Current System Between July 29, 2014, and August 1, 2014, FE completed site survey assessments of the existing 12 County radio sites listed in Table 1, gathering technical data on the condition, age, utility, and reliability of the existing public safety radio systems. Table 1—Collier County Radio Sites Site name Type typer Site address Zip Immokalee Multicast SSV 312 Stockade Road, Immokalee, FL, 34142 County Barn Simulcast SSV 2901 County Barn Road, Naples, FL 34112 North Naples Simulcast SSV 1899 Trade Center, Naples, FL 34109 ESC PSAP Multicast Monopole 8125 Lely Cultural Parkway, Naples, FL 34113 WAVV Simulcast Guy 1753 Benton Road, Naples, FL 34117 Chalet Simulcast Rooftop 520 S Collier Blvd, Marco Island, FL 34145 Krehling Simulcast SSV 15571 Tamiami Trail East, Naples, FL 34114 Corkscrew Simulcast SSV 13240 Immokalee Road, Naples, FL 34120 Loop Rd Multicast Guy SR 94 (cry Jim Dill Loop, Monroe Station 34141 Carnestown Multicast SSV 32020 East Tamiami Trail, Carnestown, FL 34141 1-75 East Multicast SSV SR 29 0.57 MI N OF 175 SR 84 & SR 29, 34117 Miles City, FL Miles City Multicast SSV SR-29, 0.25 miles north of the SR-29 and 34117 1-75 As part of the site survey tasking, FE reviewed original as-built system documentation and system upgrade information provided by the County regarding the initial system deployment and subsequent Emergency Services Center, (ESC) relocation and system refresh completed in 2009. Appendix A provides the completed site survey forms. October 29, 2014 Pnnc R of F7 ' ` Packet Page-398- 12/9/2014 11 .A. Co Bel'County Collier County, Florida R25 Radio System Alternatives Analysis 1.1,3 Task 2- Techarette Sessions FE conducted three 3-hour on-site techarette sessions over a two-day period on August 27, 2014, and August 28, 2014. The session's participants included a mix of public safety/public service disciplines to provide an adequate cross section of radio system users across the county. The objective of the techarette approach was to provide a collaborative environment to gather information about current and future user needs. 1.1.4 Task 3— Development of Alternatives (Current Phase) Upon completion of data collection and analysis through the project initiation meeting, site surveys and techarette sessions, FE evaluated two alternatives for replacement of the radio system, providing benefits and risks for each. These options include an upgrade of the existing system by the current radio system vendor and a replacement of the existing system. For the first option, FE assessed the current technical capabilities of Harris Corporation's P25 radio solutions based on our experience with Harris and supplemented with market research. 1.1.5 Task 4— Presentation FE will develop a briefing on the alternative options for radio system replacement/upgrade and the attendant benefits, liabilities and costs of each approach. The presentation will include materials capturing the results of the existing system site surveys; techarette user needs sessions and a preliminary recommendation for integrated communications. 1.1.6 Task 5— Development of Technical Specifications FE will develop a Collier County Public Safety Radio System Technical Specification for the selected alternative. The specifications describe the functional and performance requirements of the radio infrastructure in sufficient detail for vendors to submit viable proposals with quantifiable performance metrics for future acceptance testing. FE will coordinate with the County's purchasing department to insure that the final procurement package represents all applicable terms and conditions. 1.1.7 Task 6— Procurement Phase Support FE will support the County during system procurement, providing expert technical advice to the County during the entire solicitation process. October 29, 2014 pnn ■ a ^f c7 Packet Page -399- co 12/9/2014 11.A. Co terCounty Collier County, Florida P25 Radio System Alternatives Analysis FE will review functional and technical compliance with the requirements issued by the County. We will comment regarding the viability of potential procurement strategies and the vendor's ability to implement their proposed system to the best advantage of the County. 1.1.7.1 Radio System Vendor Contract Negotiations FE offers the County experienced contract negotiations support. FE has considerable experience negotiating public safety radio systems, equipment, and services, with a record of accomplishment, saving millions of dollars for our clients. Because of our interaction with radio system vendors on a regular basis, our consultants have insights into vendors' negotiation methods and practices and can assist the County in resolving negotiation issues. 1.1.8 Task 7— Implementation Oversight and Management (Optional) FE provides unbiased and objective implementation oversight and management services. FE and the County program manager will refine the assigned activities based on the final radio system specifications and approved vendor contract. These activities may include but is not limited to activities in the following areas: • Detailed System Design and Acceptance Test Plan Reviews • Equipment Inspections • Migration Planning • Testing Oversight Services • Factory Acceptance Testing • Field and Coverage Acceptance Testing • Final System Acceptance Testing October 29, 2014 Pninca 1 n of 57 Packet Page-400- 12/9/2014 11 .A. coif County Collier County, Florida P25 Radio System Alternatives Analysis 2. Current Communications Environment 2.1 Collier County Background Collier County located at the southern end of Florida's Gulf Coast is the largest county in Florida by land area and fourth largest by total area. The county has a total area of 2,305 square miles, of which 1,998 square miles is land and 307 square miles is water. The southeastern and southern coastal portions of the county are located within the Big Cypress National Preserve and Everglades National Park. Florida Panther National Wildlife Refuge and Ten Thousand Island National Wildlife refuge are also located within Collier County presenting a challenging environment for locating and implementing radio sites for wide area communications. Adjacent counties and systems Collier County interoperability requirements: • Lee County, Florida — northwest (Motorola Smartnet planned migration to P25) • Hendry County, Florida — north (SLERS Harris EDACS®) • Monroe County, Florida — south (P25) • Broward County, Florida — east (Motorola Smartnet planned migration to P25) • Miami-Dade County, Florida — southeast (P25) • State Law Enforcement Radio System (SLERS Harris EDACS®) Major highways • Interstate 75 • U.S. Route 41 • Florida State Road 29 • Florida State Road 84 • Florida State Road 951 Population The county has experienced significant growth and development since the initial radio system deployment. The county's current estimated population stands at 339,642. This represents an increase of over 35% over the 2000 census population of 251,377. This increase in population and associated development within the County has resulted in October 29, 2014 Pnno 11 ^f 57 Packet Page -401- 12/9/2014 11 .A. Coe/Coady Collier County, Florida P25 Radio System Alternatives Analysis increased call traffic on the radio system and increased operational RF signal coverage requirements to support in-building residential and commercial development. 2.2 Existing EDACS® Radio System Overview The core of Collier County's current radio system utilizes a proprietary Harris Enhanced Digital Access System (EDACS®) technology, both simulcast and t`. multicast topologies. Significant portions of of , the EDACS® system are at or near end of � + life with limited support from the system manufacturer available over the next few years. This could result in impairment of radio system services in terms of availability, backup or alternate means of radio communications. The County understands this risk to mission critical communications. Therefore, the County commenced planning system migration or replacement to mitigate the potential failure of core system components no longer supported by the system manufacturer. Table 2 below summarizes the current lifecycle status of key portions of the current EDACS® infrastructure. Table 2—EDACS® Key Infrastructure Lifecycle Status Item Harris Official Repair Parts Retirement Date Planned Availability EDACS® IMC controller March 2009 March 2014 GPS simulcast and voting controller December 2010 December 2017 EDACS® MASTR® Ill Base Stations December 2010 December 2017 EDACS® C3 Maestro Dispatch Consoles March 2010 March 2015 2.3 Existing Communications Network Topology The County's public safety and non-public safety agencies currently utilize an 800 MHz trunked radio system based on the Harris EDACS®protocol. The EDACS®system utilizes 43 different 800 MHz frequency pairs and four mutual aid channels 8CALL90, 8TAC92, 8TAC94 and 8TAC94 utilizing Harris MASTR Ill base stations. The 12-site system contains a 6-site simulcast cell and six Multi-site sites (See Sections 2.3.1 and 2.3.2 for description of these technologies). The existing simulcast and Multi-site system network control equipment is at the end of its lifecycle with limited support available through 2017. October 29, 2014 Poria 19 of 57 Packet Page-402- 12/9/2014 11 .A. Corer County Collier County, Florida P25 Radio System Alternatives Analysis Figure 2 contains a map, which depicts the 12 site locations utilized by the current EDACS®trunked radio system. Collier County, FL-Existing EDACS 12-site Simulcast/Multicast System 4-—411 .7' J I x� y { O ',f ,e, ,, s i Palm Beach ED IN1N10KALEE" 1� CO unty ,. r. v Hendry i A ,, ' Y County II , CORKSCREW - •' NORTH NAPLES I 11 , WAVV .;• -', MILES CITY 1.75 EAST E*..:-. _ -- _. + ;-n,- "-.:..xc Broward ESC PSAP Co�irelr, y C0 0 t t::951/ 2p Gulf of Mexico KREHLING a .,BIN Cypress: f. .s NeHnnel Preserve 4H'4'LET CARNESTOWN �: Mrami-Bade w 4 U n f y 1 LOOP RD L U4ry- 1 „ `,!'�r1� 501 c s..s Cato me ,S CS 4=5 Multicast Sites 0 5 10 20 Miles Simulcast Sites JCollier County Border 1 1 1 1 1 1 1 1 1 Figure 2 — Site Locations 2.3.1 Simulcast Cell Simulcast is the Simultaneous Broadcast of a single transmission from multiple locations, which provide an overlapping coverage area utilizing a single RF carrier frequency. Together the multiple overlapping radio sites makeup the simulcast cell. The existing EDACS® system employs a simulcast cell on the western side of the County. Simulcast cells make it possible to cover an area too large for a single site where a limited number of frequencies are available, or where there is a need for consistent RF coverage in densely populated areas. October 29, 2014 Pnrrc 1'1 ^f 57 1 Packet Page -403- `' 12/9/2014 11.A. er County Collier County, Florida P25 Radio System Alternatives Analysis The 6-site simulcast cell supports 17 trunked channels (listed in Table 2) and covers the densely populated western service area of Collier County. The following sites make up the cell. • County Barn • North Naples • Krehling • WAVV • Corkscrew • Marco Island Table 2-Simulcast Frequency Assignments Channel TX Frequency RX Frequency 1 856.4375 811.4375 2 856.4875 811.4875 3 856.9375 811.9375 4 856.9625 811.9625 5 857.4875 812.4875 6 857.9625 812.9625 7 858.9375 813.9375 8 858.9625 813.9625 9 859.4375 814.4375 10 859.4875 814.4875 11 859.7625 814.7625 12 860.4375 815.4375 13 860.4875 815.4875 14 860.7625 815.7625 15 860.9625 815.9625 16 854.3375 809.3375 17 854.3625 809.3625 *8CALL90 851.0125 806.0125 *8TAC93 852.5125 807.5125 *no mutual aid installed at Corkscrew or Krehling sites The County Barn site controls these six sites since it contains the control equipment required for the operation of the simulcast cell. The system treats the 6-site simulcast cell as a single Multi-site site. er �. October 29, 2014 P ri 1d of 57 "411 Packet Page -404- 12/9/2014 11 .A. C&County Collier County, Florida P25 Radio System Alternatives Analysis 2.3.2 Multi-site Sites EDACS® Multi-site systems consist of a radio switch, called an Integrated Multi-site and Console Controller (IMC), connecting multiple radio sites. The IMC monitors activity at each of the connected sites and passes call traffic from one site to another. It is able to control traffic between sites such that each site only assigns a working channel to a call when it has users operating within that site's coverage area requiring channel access. The IMC does this by keeping track of the users and their selected talkgroups in the system. Several Multi-sites are connected together to form an extended network. This capability provides an ideal communications solution for large geographical areas with variable call traffic requirements. Collier County's remaining six sites are Multi-site sites. The Multi-site portion of the existing network provides coverage over the eastern service area within Collier County and countywide aviation operation. Table 3 identifies the six Multi-site locations and the associated channel assignments. Table 3 — Multi-site Frequency Assignments Multi-site Frequency Assignments Channel TX Frequency RX Frequency lmmokalee site has 7 trunked channels and 2 mutual aid channels 1 856.2625 811.2625 2 857.4375 81 2.4375 3 858.4375 813.4375 4 859.9625 814.9625 5 860.2625 815.2625 6 854.4125 809.4125 7 855.2375 810.2375 8CALL90 851.0125 806.0125 8TAC92 852.0125 807.0125 October 29, 2014 P ris 1 F ^f 57 4' Packet Page -405- 12/9/2014 11 .A. CAT County Collier County, Florida P25 Radio System Alternatives Analysis Multi-site Frequency Assignments Channel TX Frequency RX Frequency Carnestown site has 6 trunked channels and 2 mutual aid channels 1 857.9375 812.9375 2 854.4375 809.4375 3 859.2625 814.2625 4 859.9375 814.9375 5 860.9375 815.9375 6 855.4875 810.4875 8CALL90 851.0125 806.0125 8TAC94 853.0125 808.0125 Miles City site has 6 trunked channels and 2 mutual aid channels 1 851.0875 806.0875 2 852.0875 807.0875 3 852.650 808.650 4 853.5625 808.5625 1-75 East has 3 trunked channels and 2 mutual aid channels 1 856.7625 811.7625 2 857.7625 812.7625 3 858.7625 813.7625 8CALL90 851.0125 806.0125 8TAC93 852.5125 807.5125 Loop Road site has 3 trunked channels 1 856.2625 811.2625 2 857.2125 812.2125 3 857.9375 812.9375 ESC-Aviation site has 3 trunked channels 1 854.5625 809.4625 2 854.7375 809.7374 3 857.0625 812.0625 October 29, 2014 Anna 1 a of 57 ' Packet Page-406- '`' 12/9/2014 11 .A. Coer County Collier County, Florida P25 Radio System Alternatives Analysis 2.4 Dispatch Consoles Collier County's primary dispatch facility , ; , ""4, resides within the five story Emergency � r Services Center, (ESC) located at 8125 Lely ; � ' Cultural Parkway campus. This hardened and secure facility, constructed in 2009, serves as the County's Emergency :; Operations Center (EOC), 9-1-1 center and multi-agency conference and training facility. WO � ; The 9-1-1 center utilizes dedicated call � . takers and radio dispatchers to support Law, Fire and EMS communications. The ESC hosts fourteen C3 Maestro® console positions with two additional C3 Maestro Console positions located at the Naples Police Department on Goodlette Road in the City of Naples. Harris' C3 Maestro® consoles are at their end of life. In some cases, the manufacturer no longer produces console components, such as the M-Audio Delta 1010 audio cards. Replacements for these may prove difficult to secure in the event of a failure. October 29, 2014 ryo 17 ^f 57 p ' Packet Page -407- 12/9/2014 11.A. Coer County Collier County, Florida P25 Radio System Alternatives Analysis Collier County Emergency Services Center Third Floor (Rendennq by Harvard Jody and Scharf&:Assoc,ates Ynco:poratetf) Computer Rooms 1 � , `1 ,. TV Studio, cud 1---c--All . - r , "' ] t y ' ,' ; � f„.'. EOC .- i Support ,e. .f -1 : d 9-1-1 Areas q 1 Center = a 6 0 '""� D Iet,,r-------'-''- _ i Press / Room 6.1prt, 1 I 0, a _ $ , .- 1 r ,Lobby t, _ Third Floor Plan Figure 3 - ESC Floor Plan 2.5 Backhaul Network The County uses Time Division Multiplexing (TDM) technology for their backhaul systems. While such technology is adequate for supporting current trunked and �.m-v r tit�.r?- 04' , sr!!i -4. t conventional channels, it is inherently rigid and lacks the -_,i % � ,iir0 flexibility of modern IP-based transport systems. The "ilk IIIP: County must segment all information transported on the backhaul network into carefully planned 64 kbps timeslot allocations. Such transport architecture requires the careful management of bandwidth. The existing radio system simulcast and multicast sites are linked via 10 microwave hops and two leased line T1 circuits. The capacity of the microwave link ranges between four and 28 T1 s capacity. October 29, 2014 Pond 1 R of 57 It- ' � Packet Page-408- 12/9/2014 11 .A. Cot er County Collier County, Florida P25 Radio System Alternatives Analysis Harris Farinon, which became Harris Stratex and is now Aviat Networks, provided the original microwave radio network. The Constellation and DVM product lines are no longer in production. The land mobile radio and commercial cellular marketplace has moved toward native IP-based microwave radios, increasing network resiliency and providing greater bandwidth and throughput flexibility. The County should consider replacing the microwave network radio equipment as part of its long-term strategy. As future user data requirements increase, the required backhaul capacity or bandwidth connecting radios sites will increase as well. Collier County, FL Microwave Topology Map N.Naples (C$C.P$AP MAW lmmokalee Corkscrew County Barn Loop Road Milos Cary 175 East /*/// Naples PD Krehlels Chalet Carnestown Dispatch Marco Island Nco.RF Sae /—�5i Tws, S 3 Do.p.cich Crr • ". G4 ocitaito,-2E 7-1 (l RP Sees.,hlu trcust pvrs6-..8 T RF So o S Cora ^44^w^ Ctr+Kta la".ron-.+6 TO RF�;:::es-9urulna,: Le OO T-i Figure 4— Backhaul Network October 29, 2014 P nal 1 Q ^f 57 Packet Page-409- 12/9/2014 11 .A. Co er minty Collier County, Florida P25 Radio System Alternatives Analysis 3. Charette and Techarette Findings FE conducted three charette/techarette sessions at the Collier County Administration Building on August 27, 2014, and August 28, 2014. Attendees included a mix of public safety/public service disciplines to provide a cross section of radio system users across the county. The goal of the charette/techarette sessions was to provide a collaborative environment to gather information about current and future user needs and concerns. 3.1 Charette/Techarette Approach Many of the needs of law enforcement, fire, and EMS are similar; but there are requirements unique to each service. FE's five-step charette/techarette approach created a flexible interactive format to elicit and document these diverse public safety user and system requirements and answer user questions relative to a migration to P25. The process was composed of the following: 1. Setting the stage: Users checked-in using a round-robin format. Stakeholders introduced themselves and summarized what they hoped to get out of the session. FE engaged participants in a number of icebreaker exercises and broke into small working groups to consider and share their insights with each other and the facilitators. 2. Gathering the data: The majority of the charette/techarette sessions involved eliciting stakeholder requirements using a number of techniques and exercises. FE addressed radio system coverage, interoperability, capacity, functionality, and performance. 3. Generating insights: The stakeholders and FE team completed a review and evaluation of requirements and insights captured by each working group during the data-gathering step. 4. Deciding what to do: Developing a group consensus on the most important issues, requirements, and insights. 5. Closing the charette/techarette: FEs facilitator closed the sessions with a round-robin format to elicit feedback on whether the participants believe their time was well-spent and identify charette/techarette components that helped, hindered, or could be improved. October 29, 2014 Porta 9n of 57 t Packet Page -410- "` 12/9/2014 11 .A. -,r Coet County Collier County, Florida P25 Radio System Alternatives Analysis Gather the Generate Dectde = Clase A f Set the Stage data '' Insights 'what to r rette r z; • Check-in • ESVP • Timeline t • Brainstorming • Group • Five whys consensus • Evaluate • Working •Triple nickel Techarette agreements • Dot voting • Fishbone • Issues effectiveness diagrams • Requirements Figure 5 — Techarette Structure 3.2 System Requirements System requirements refer to the ability of the system to meet engineering goals, such as coverage, capacity, reliability and quality of service. The following sections identify user defined needs, which lay the foundation for the technical requirements of a new system. 3.2.1 Coverage The following are the system coverage requirements: • Increase portable in-building coverage within the existing simulcast area • Portable in-building coverage within critical structures (Fire Stations, Schools, Hospitals, Government Buildings) • Minimum 95% countywide portable on-street coverage • Minimum 95% countywide mobile coverage • -10 miles offshore mobile coverage • Improve portable on-street and in-building coverage in north west Naples area • Improve coverage in Big Cypress National Preserve (1-75 and US-41) 3.2.2 Capacity Capacity requirements include: • Additional channel capacity for Multi-sites October 29, 2014 Puna )1 of 57 Packet Page-411- ' 12/9/2014 11.A. .�r CoYu County Collier County, Florida P25 Radio System Alternatives Analysis • Target Grade of Service' • Sufficient capacity for future growth 3.2.3 Reliability These are identified reliability requirements: • Redundancy and survivability built into network design • Redundant features allowing communications to continue during infrastructure failure • Secure compounds, shelters, back-up power 3.2.4 Security Security requirements include: • Digital secure encryption must be inherent in the system • Digital secure encryption must be available as an option for participating subscribers 3.3 Interoperability The ability to interoperate with neighboring agencies is essential. Requirements for interoperability are: • Ability to communicate radio to radio between agencies and disciplines • System interoperability with neighboring jurisdictions such as: o Lee County, Florida - northwest o Hendry County, Florida — north o Monroe County, Florida — south o Broward County, Florida — east o Miami-Dade County, Florida — southeast o State Law Enforcement Radio System (SLERS) Grade of Service (GoS) is a quantified likelihood that a call will be blocked or delayed. October 29, 2014 anno 77 of 57 Packet Page-412- 12/9/2014 11 .A. Ca t County Collier County, Florida P25 Radio System Alternatives Analysis • Interoperable/shared P25 talk groups programmed into radios (coordination with surrounding Counties) 3.4 Subscriber Functionality Subscriber functionality includes features that best support the work of the first responder in the field; they also make the maintenance and administration of the units more effective and efficient. Subscriber functionality includes: • GPS location (AVL integration with CAD system) • Secure voice encryption • Over the Air Rekeying (OTAR) • Over the Air Programming (OTAP) • Accommodate all current public safety grade trunking system features • Secure smartphone system access application over commercial cellular network • Intrinsically safe battery and radios • Water proof • Long battery life • Standards based P25 for supporting procurement from multiple vendors • Noise cancelling • Bluetooth capable • System wide calling • Group calling • Emergency operation • Talkgroup scanning • External microphones / speaker mics • Talk-around / simplex operation • Unit Identification 3.5 Dispatcher Functionality Dispatch console system functionality, like subscribers, supports not only the dispatcher, but the system administrator functions as well. Dispatcher functionality includes: P�nc October 29, 2014 74 of 57 Packet Page-413- � 12/9/2014 11 .A. Co ie�County Collier County, Florida P25 Radio System Alternatives Analysis • Auto levelling audio volume • Wireless headsets • Receiving unit ID and location information • Instant voice recording and playback at position • Archival voice recording • Maintain all current console features and capabilities • Emergency alerts • Subscriber unit management • Console subsystem management • Failure report reception • Secure voice encryption • Wide area calling • System-wide calling • Group calling • Ability to patch talkgroups / channels October 29, 2014 Pnria 94. of 57 Packet Page-414- Co 12/9/2014 11 .A. Coen County Collier County, Florida P25 Radio System Alternatives Analysis 4. Collier County Needs 4.1 Standards-based System (Project 25) The Public Safety community, under the auspices of the Association of Public-Safety Communications Officials (APCO), has worked for the development of digital radio system specifications, Project 25 or P25 Standards, tailored to public safety needs. Their objective was a nationwide standard for digital public safety land mobile radio that addresses maximizing spectrum efficiency, ensuring competition in life cycle procurements, promoting effective and efficient inter- and intra-agency communications, and providing user-friendly equipment and operations. Many agencies participated in this endeavor including the National Telecommunications and Information Agency (NTIA), National Association of State Telecommunications Directors (NASTD), National Communications Systems (NCS), and Department of Defense (DoD). Project 25 (P25) is a suite of standards defined by the Telecommunications Industry Association (TIA 102 series) to describe such aspects as the radio air interface, trunking functionality, network management, physical interfaces, etc. The P25 trunked system standard has defined many open system interfaces to provide direction for multi-vendor operations and flexible system configurations. P25 Phase 1 compatible systems have been available for several years while P25 Phase 2 systems began deploying in 2011. P25 Phase 1 employs Frequency Division Multiple Access (FDMA) protocols and uses 12.5 kHz channels for data and voice communications. The P25 Common Air Interface (CAI) consists of a modulation standard, the channel-coding standard, and the vocoder (used to encode and decode the analog audio signals) standard. The P25 CAI allows equipment from different manufacturers to operate with equivalent functionality in a basic communications mode. The standard defines both conventional and trunked infrastructure access algorithms, replacing vendor proprietary access methods. P25 Phase 2 adds two-slot TDMA technology using a 6.25 kHz equivalent channel (two slots in a 12.5 kHz channel) creating an expanded CAI. P25 Phase 2 expands and refines the open interfaces between various systems. It employs the Enhanced Half-Rate Improved Multi-Band Excitation (IMBE) vocoder, which improves voice quality, maintaining backward compatibility with P25 Phase 1. It pays significant attention to interoperability with legacy equipment, interfaces between repeaters and other subsystems, roaming capacity, and spectral efficiency/channel re-use. It provides for compatibility and interoperability with other P25 systems, across system boundaries, regardless of system manufacturer or infrastructure. October 29, 2014 Pont ^f 57 Packet Page-415- 12/9/2014 11 .A. Co�"terCounty Collier County, Florida P25 Radio System Alternatives Analysis Implementation of a P25 standards-based system provides multiple advantages over other digital alternatives, such as competitive procurement of infrastructure and user radios and potential for direct interoperability with neighboring public safety agencies as they migrate to P25 operation. In addition, P25 systems offer resilient wide-area system capabilities needed for public safety/public service agencies and provides slightly more coverage per site versus other digital system alternatives. Future expectations are that P25 systems will be able to interface with Long Term Evolution (LTE) public or private networks for added levels of interoperability. 4.2 P25 Phase 2 As stated in Section 4.1, P25 Phase 2 systems allow for two time slots, or simultaneous conversations in a single 12.5 kHz channel. Deploying a P25 Phase 2 system will effectively double the voice channel count of the existing system allowing for additional system capacity with the same number of base radios at each site. This improves system performance while reducing the capital investment required for increasing system capacity. The implementation of a P25 Phase 2 system will provide additional voice channel capacity at current Multi-sites limited by 800 MHz spectrum availability. Table 4 compares the existing systems voice channel capacity and a P25 Phase 2 system. Table 4 -Voice Path Comparison Site Name Existing EDACS® P25 Phase 2 Voice Paths Voice Paths Simulcast Sites 16 32 Immokalee 6 12 ESC Aviation Site 2 4 Carnestown 5 10 175 2 4 Loop Road 2 4 Miles City 3 6 Total 36 72 Simply put, P25 was developed by public safety officials for public safety officials to promote a competitive procurement process for obtaining a public safety grade communications system for which all vendor's can supply products as well as facilitating interoperability. The adoption of these standards has resulted in vendors retiring proprietary platforms such as Collier County's existing EDACS® platform and developing October 29, 2014 Pnria 7F of 57 ,tti" Packet Page-416- 12/9/2014 11 .A. Coe/County Collier County, Florida P25 Radio System Alternatives Analysis new systems and subscriber equipment compliant with the P25 suite of standards. This competitive landscape has resulted in increased functionality and lower system acquisition costs. Additionally, current grant opportunities score applications higher when they include P25 products for communications solutions. 4.3 Linear Simulcast Linear repeaters allow better performance in overlap areas of a simulcast system. This increase in performance allows for greater system design flexibility to achieve optimal coverage. Transmitters using linear modulation have delay spread capabilities that exceed that of standard repeaters by a significant percentage. Given the delay spread capabilities of linear modulation, it is easier to predict system performance, thereby, producing a system design that meets the coverage and propagation requirements including mitigating Time Delay Interference (TDI) areas. While most primary P25 Phase 2 vendors use linear repeaters, some vendors have not fully transitioned. 4.4 Enhanced Radio Coverage FE developed independent radio coverage studies for the existing 800 MHz EDACS® 12-site system. FE performed additional radio coverage studies for an 800 MHz P25 system. The modeling considered using the existing sites with the addition of a proposed simulcast site designated as Old 41 (Super Towers/ Channel 30) and the relocation of the Loop Rd site. These two changes provide enhanced the radio coverage in the North Naples area and the US-41/Big Cypress National Preserve area. The maps in this report illustrate the radio coverage for mobile and portable radios in the most limiting talk-in direction (portable/mobile to the base station). Maps use the following color key: • The repeater can communicate with portable radios in a medium density building exhibiting 18 dB of signal attenuation in the dark green area at a DAQ 3.4 level. • The repeater can communicate with "on-street" portable radios in the orange area at a DAQ 3.4 level. • The repeater can communicate with mobile radios in the yellow area at a DAQ 3.4 level. Note: In-building signal loss may be greater than the 18dB modeled, based on construction material and energy efficiency of the specific buildings envelope and the October 29, 2014 pn^° 97 ^f 57 .` Packet Page-417- `' 12/9/2014 11 .A. S1ecJty Collier County, Florida P25 Radio System Alternatives Analysis radio's location within the structure. Conversely, radio communications may still be possible in areas not painted green, orange or yellow, although the audio quality may be less than a DAQ 3.4. Due to the greater transmit power and more efficient antenna of a mobile radio installation, one may assume that anywhere sufficient portable radio coverage exists; a mobile radio will have similar or better coverage. 4.4.1 800 MHz EDACS® 12-site system FE's initial coverage map provides a baseline modeling of the existing radio coverage for the 800 MHz EDACS® system, which serves as the County's primary communications system. Figure 6 provides a talk-in predicted radio coverage map of the existing EDACS® system. The map predicts that the system will provide reasonable radio coverage to mobile radios and on-street portable radio coverage within the County limits. However, there appear to be some in-building system coverage holes in the North Naples and coastal areas north of Marco Island. The distance between the Carnestown and Loop Road Multi-sites creates an area between US-41 and Big Cypress National Preserve with lower RF power. FE reviewed the original Coverage Acceptance Test Plan conducted by Ericsson and the County between May and June of 1999, which corroborate this with modeling and percentage data provided in Figure 6 and Table 5. October 29, 2014 Anna 9R of 57 9 '' Packet Page -418- � ' 12/9/2014 11 .A. Goer County Collier Count, Florida P25 Radio System Alternatives Analysis Collier County,FL-Existing EDACS Coverage-12-site Simulcast/Multicast System Existing 800 MHz EDACS Coverage;Talk In( to Repeater)Coverage>=DAQ 3.4;95%Reliability (Radio 1 i ,,is i% r - r ' B s r•,- „,,,,,,-55, = '"..:1:5,,,,,,,',,,,,,,-,-- x t J'a1 m 6 e a o h Q "`. tC ;7untY �' C`;. x” I 1,+1M5 OKAL`EE-,t '� � aE 4, Oounty �-../ 5- sups" #'tk# ' A x+,�,+,#• > 'S F t a +a' Ab Y �•-p, 4 n €Y m. a td .. ��,',., ,, ,: 1 may} ,., x,'','+3 dux q-,-„iF ;, y rg ,et';K' xap.w-s, +en-- sa fY * ,', ,. -___. -• " Ya* �ORKSCRE{N-;11; , 't ` ra �sc '�' Ft^ a ' �r `.1 .. + i k air 4... ' '`. ` ' n i rR,T SNAP. .' '� .., q.;"' " ;4K" a . r t } i a WAS 4:14? . 236 ..."41'0 mtae,,Rhplm + i 4 lrt" �'4w t ,,: ew ,r1' ' .:.f z -i- kr r t .B r,.a:w.a r d COUNTwB RN - H u * Cau,Ff . "0 l` is Gulf of ME'XiCO '. . ; �gx� s � ,d a ci iLET xi-j ' `" .WN'- K ` , . �.� ...2,41.1.04";::.,,z"i a � ,�, 1?.R ESTOWN sv i"fr.1,!,,,:‘,„:.. : � � Ode m a i tip ' '„ r'«.. ' J!' y,• ,r er, � .r .r c t-`• Feel o > V .. � i ; w t . f,r,uses Multicast Sites + Simulcast Sites N Q Collier County Border Mobile Coverage r_DAQ 3,4 Portable On Street Coverage>=DA4 3.4;PTIIB 0 10 20 Miles Portable In 18 dB Building Coverage>=DAQ 3.4 i 1 I I I I I Figure 6 – 800 MHz EDACS®system predicted talk-in radio coverage Table 5 provides the percentage of predicted existing talk-out and talk-in EDACS° radio coverage within Collier County. Table 5—EDACS® predicted existing radio coverage comparison Coverage type Percentage of county Percentage of county area covered (talk-out) area covered (talk-in) Portable radio light density 860/0 76% in-building (12db attenuation) Portable radio on-street >95% >95% Mobile radio >95% >95% October 29, 2014 p°^° 9Q ^f 57 t:`r Packet Page -419- L 12/9/2014 11 .A. � � �' Collier County, Florida P25 Radio System Alternatives Analysis 4.4.2 Conceptual 800 MHz P25 13-site system FE developed a conceptual design for a 13-site 800 MHz P25 simulcast radio system. This conceptual system design meets 95% reliability and DAQ 3.4 requirements as typically required for public()safety communication systems. By reviewing the existing EDACS® system configuratin, FE determined the implementation of an additional site located in the Nort h Naples area near US-41 and the relocation of the Lob" site would augment radio coverage in the two most prevalent trouble areas identified by users during the Techarette sessions. A modification of antenna design at the Chalet site may provide additional in-building coverage enhancements north of Marco Island. Linear repeaters provide better performance in. overlap areas of a simulcast system enhancing system performance between the simucast sites. This increase in performance allows for greater site separation, which translates to fewer sites required and therefore reduced cost. Figure 5 provides a map of the predicted talk-in radio coverage for a 13-site 800 MHz P25 simulcast radio system. Collier County, FL-Predicted P25 Phase 2,Coverage 13 site System,2 Simulcast Cells 4; , Predicted 80D MNz P25 Phase 2 Coverage;Talk-..7(Radio to Repeater)Coverage>=DAQ 3.4;95%Reliability �R. i :ti4 Mkt $' l T b ti; '..k 4, ".. � l' n�+FS' t �; - 4 r n .,, ,:• Palm B,.,'I" `"'/ 5 ;' y o 1 ONALE r :Gaon ry Z 1'1+ ol. 41 SITE �`#' y rr s F t . f o KSCREW < i y �" b y i NCR;4,NAP ; -xr"'�* �# `: i s`' � ez'','r7 } -4 a , WA V :-}ir' COU B rRN ` - e et a. `' ,Srr ward ..1. L IPS ' " a , At _ t z�'`�� C a u it r}• .�.... g:it,r 1: , P "4.$ Gulf of Mexico r KREHLIN.1�'`-'1,'11,,7 _ s . &�`§ �r � �'"fit �y 5 a r ,. a 3 �� LETt �s� -� •� NESTOWN t.Eft�� a ` Mrarni=b...- "' a et 7` �"-� ter- ,.a sn tee... Simulcast West Sites Simulcast East Sites Multicast Site(Aviation) Q Copier county Border Morale coverage>=ona 3.3 fl 5 10 20 Miles Portable On Sire et Coverage Cove OAa 34�PTios { i [ I ' 1 Portable In 15 dB Building Coverage r-DA 3.4 Figure 7 —800 MHz P25 system predicted talk-in radio coverage P u. � October 29, 2014 p�no �n m 57 '' Packet Page -420- 12/9/2014 11 .A. Col County Collier County, Florida P25 Radio System Alternatives Analysis FE and the County identified areas where additional in-building modeling detail was desirable, shown in Figure 6. v .. - r - E`- Cne p e Co F�l ' ,�ti� j '?r e i F Myers ,.., r � _ _. j, Or' t r 1� .. i Y t i _ 7,,a4 Ili LI e a c. GA u n 1 y "6 i- •' i . I 1 tI a n d r y ,. .. .. County �� • ¢ - i E -, i !1EW .. - .. •NORT H NA' E - E • ! 9"A ' MILES CITY : 1-75 EAST __ CO N ---BARN ESC1.. -�, ro�:�ard h ye ��^� C3 C t r �"r' Ir CU s y of Mexico �t�� taw cxp• <Y , q fn,I.Af#Nia4t S), CHALET r-; CARNESTOWN.. V t - NPS B .fi I .. tffa nsi-Ct Frdc ,,.. Count I 4.1. A•cnrr,e , - 'r. tt n t y cs.k>aren r,ar�>nai �.,. '., pea • Figure 8 – In-building coverage modeling areas 1 and 2 Table 6 provides the percentage of talk-out and talk-in P25 radio coverage within Collier County. Table 6—P25 radio coverage comparison Area Percentage of Percentage of Coverage type Considered area covered area covered (talk-out) {talk-in) Portable radio medium density Area 1 >95% 83% in-building (18db attenuation) Portable radio medium density Areas 1 & 2 87% 65% in-building (18db attenuation) Portable radio light density County-wide 93% 78% in-building (12db attenuation) Portable radio on-street County-wide >95% >95% Mobile radio County-wide >95% >95% October 29, 2014 pn^° * 1 ^f 57 If Packet Page -421- �'i. 12/9/2014 11 .A. drier County Collier County, Florida P25 Radio System Alternatives Analysis 4.4.3 Bi-directional Amplifiers (BDA's) FE recommends the County consider deployment of bi-directional amplifiers to augment in-building coverage. BDA's provide a cost effective, targeted approach to enhance coverage in multi-story buildings, hardened facilities and RF shielded environments where the location of additional radio sites may not be feasible. Nationally, many jurisdictions have instituted language within their building code requiring new construction and major renovation projects provide in-building coverage as part of the permitting, design and construction phase of the project. Collier County may wish to consider such language to insure future development maintains the same level of in- building coverage required by first responders. 4.5 Phased Plan for Non-Public Safety Users The majority of the County's public safety subscriber radios are dual-mode subscribers capable of operating on the EDACS® system or digital P25 mode. There are a significant number of non-public safety subscriber radios operating on the EDACS® system limited to analog operation. The County desires a phased migration to a P25 trunked system, allowing public safety users the ability to cut over to the new P25 system while allowing non-public safety to continue operating on the current EDACS®system for a period. A phased migration could allow for the systematic replacement of non-P25 capable radios with new P25 capable subscriber radios. October 29, 2014 Pnno 17 of 57 Packet Page-422- 12/9/2014 11 .A. Col er County Collier County, Florida R25 Radio System Alternatives Analysis 5. System Options 5.1 EDACS® System Replacement Alternatives As part of this P25 Radio System Alternatives Report, FE analyzed two radio system replacement alternatives under consideration by Collier County These options include upgrading the existing EDACS® system by Harris Corporation or replacing the existing system. For the first option, FE based the assessment of Harris' P25 radio solutions upon extensive experience with Harris systems and comparative market research. Both replacement alternatives share the following common steps in development: Objective-replacement of the existing EDACS radio system Desired approach- Migration strategy Functional requirements- stated in vendor neutral, not vendor limiting terms Clearly-. .��..�.� defined process-which adheres to applicable procurement rules and laws Evaluation Criteria-of the different technical approaches and cost structures 5.2 Harris EDACS® Upgrade/ ration to P25 Phase 2 Ericsson known currently as Harris Corporation initially deployed Collier County's existing 800 MHz EDACS® radio system in 1996. Harris and its local integrator Communications International (Ci) completed a technology refresh of the existing system in 2006. Ci maintains a fulltime service center in Naples, FL. Pone Z2 of 4b'� October 29, 2014 57 Packet Page-423- 12/9/2014 11 .A. CAT County Collier County, Florida P25 Radio System Alternatives Analysis 5.2.1 Technical Implementation and Support Service Capabilities: Harris has successfully deployed and maintains a number of P25 radio systems nationally including Florida's State Law Enforcement Radio System (SLERS). Collier County and SLERS currently share seven repeater sites. Harris controls three of the seven sites, Miles City, 1-75 E and Loop Rd. Cost sharing, facilities and utilities costs considerations at five of the shared sites provide Collier County recurring revenue of approximately $100,000 per year and eliminate the capital requirement for site infrastructure at the three Harris/SLERS sites. Ci provides maintenance and support services for both the Collier and SW Florida SLERS system sites with minimum Service Level Agreement (SLA) response times for restoring service. Collocation with the SLERS system provides the County additional advantage for expedited vendor restoration of service for 2/3 of the existing Collier network during regional service disruption events such as hurricanes. 5.2.2 Key Considerations for Upgrading with Current Vendor This approach will require development of a Statement of Requirements, (SoR) identifying desired migration approach, functional requirements and evaluation criteria. • Harris EDACS® migration gateway provides a seamless link between existing EDACS® and new P25 system channels during migration. • Reprogramming of existing dual-mode radios provides potential "knob-turn" cutover plan. • A single vendor responsible for maintaining, integrating, programming both current and upgraded system and subscriber radios results in greater vendor responsibility for the total program. • This option permits phased migration from EDACS® to P25, allowing the County to extract additional useful life from non-P25 radios and base stations. • This option provides a fallback system (EDACS®) in the event of issues during P25 cutover. • The County procurement guidelines permit use of existing competitively procured contract vehicles with cooperative agreement language as a negotiations starting point. • Collier County is eligible to use Statewide Law Enforcement Radio System State Term Contract#725-001-01-1 as a potential radio system procurement vehicle. October 29, 2014 P "Zd of 57 °ii714� Packet Page -424- �� 12/9/2014 11 .A. Coen County Collier County, Florida P25 Radio System Alternatives Analysis • This option offers the potential of a shorter procurement time (functional specifications, negotiations and implementation). • Synergies with Harris and SLERS offer potential cost sharing, priority service recovery and shared sites. • Deploying a P25 standards based system would not limit agency subscriber radio purchases to any specific vendor. • Collier County is eligible to use Land Mobile FM or PM Communications Equipment State Term Contract# 725-500-12-1 as a potential subscriber radio procurement vehicle for multiple equipment vendors. • If the County and the vendor are unable to agree upon terms for the system upgrade, release of an RFP may require additional procurement time. 5.3 EDACS® System Replacement with P25 Phase 2 This approach will require development of a Request for Proposals (RFP) identifying the same requirements as with developing an SoR such as the desired migration approach, functional requirements and evaluation criteria. 5.3.1 Key considerations for system replacement In addition to developing an RFP, this option carries the following key considerations: • The County must consider multiple vendor approaches to achieve the same operational objective. • Reprogramming of existing dual-mode radios provides potential "knob-turn" cutover plan. • This option means contending with maintenance, integration, programming and support of multiple vendors' systems and databases throughout the replacement process. • Voice quality and user capabilities may be limited between EDACS and P25 users during phases of the system replacement (Console preempt, emergency button, patching, etc.). October 29, 2014 Pnno ^f 57 t'f Packet Page-425- 12/9/2014 11 .A. Cattier County Collier County, Florida P25 Radio System Alternatives Analysis • Total system replacement means a shorter duration migration plan requiring immediate replacement of all non-P25 capable radios and cutover to new P25 system to maintain existing dispatch and user capabilities. • System replacement carries the potential for increased procurement and operating costs to replace shared County/SLERS site infrastructure at Harris sites (Miles City, 1-75 E and Loop Rd). • The procurement process from RFP development through vendor selection typically requires 4 to 6 months. • Upon contract award, additional coordination and construction, time may be required for implementation (tower lease amendments, structural analysis, site development, etc.). • Evaluation of detailed technical responses may be challenging (comparison of divergent approaches). • A vendor challenge to an award may add additional procurement time. October 29, 2014 porno of 57 Packet Page -426- 12/9/2014 11 .A. Cofer County Collier County, Florida P25 Radio System Alternatives Analysis 6. Budgetary Guidance Expectations are that system upgrade or replacement alternative costs to Collier County will be similar. The competitive procurement alternative may require procurement of three additional shelters at Loop Road, Miles City and 1-75 East sites, because Harris controls these sites. Table 7 provides Rough Order of Magnitude (ROM) estimated costs for the conceptual P25 system. FE sourced budgetary guidance assumptions from multiple vendors' competitively procured systems proposals and negotiated contracts. Table 7 — FE conceptual 800 MHz P25 radio system ROM estimated costs FE Conceptual 800 MHz P25 System ROM Estimated Costs Equipent Description Qty. Unit Price Extended Price Collier Count Core 1 $462,000.00 $462,000.00 P25 control Equipment Total $462,000.00 m n `..p r�T e ��y i,"^ k�J gym., - Coun Barn simulcast sitee.ui•ment 1 $430,000.00 $430,000.00 Simulcast control equipment and voting total $430,000.00 msµ. - ----.7T..— ". 7771 1 anne - site muIallWAJIM-#:AALilMM MIll 7 $500,000.00 $3,500,000.00 7 Channel RF Site Immokalee 1 $219,000.00 $219,000.00 6 Channel RF Site Carnestown 1 $196,000.00 $196,000.00 4 channel RF Site Miles Ci 1 $147,000.00 $147,000.00 [c_EallE__ , oo• -• 3 $125,000.00 $375,000.00 RF Site Equipment total $4,437,000.00 om �- 77,�.. r ..�.., y 7 . - 16 .ositions 1 $783,000.00 $783,000.00 Dispatch Equipment total $783,000.00 Me.DTZZL=TMTL-5'itT:: .1'77777 777 -777 -7:7777 773 microwave equipment •er site 12 $66,000.00 $792,000.00 Microwave equipment total $792,000.00 P, E•ui•ment Total® $6,904,000.00 PM, En• and Installation $3,452,000.00 S stem Equipment Total and Services total $10,356,000.00 Subscriber Equipment total $0.00 S -116r1115- E•ui•m ent Total $6,904,000.00 Contingency and Spares-10%of all equipment 10% $691,000.00 Bxs a a»«..-. ,.:. ,,,_'},,Y, m' t' 'stY. .ter —.?[7:.L,.`k- ' ,71 , ,'�%✓ ,' Shelter 12x30,35KW,Site Pre•, 1000 •al Profane 4 $150,000.00 $600,000.00 Immokalee, North Na•les Loop Rd Alternative,Old 41 Infrastructure total $600,000.00 Grand Total $11,647,000.00 October 29, 2014 Poria 17 r F 57 Packet Page-427- 12/9/2014 11.A. .,r Corer Canty Collier County, Florida P25 Radio System Alternatives Analysis 6.1 Leasing Systems Leasing a radio system can help organizations conserve operating capital and allow large purchases to be budgeted over the useful life of the equipment. City and municipalities generally do not consider leases to be debt, which may permit alternative accounting and approval processes. There are many factors involved in leasing which are often specific to the ways in which municipalities can utilize such arrangements. There are also several sources for leasing arrangements, including the vendors and third-party leasing companies. Leasing typically offers the ability to acquire a system with periodic payments if the entire amount is not available through existing funding mechanisms (grants, general funds, bond issues, etc.). Without the details of a specific proposal or contract, it is not possible to calculate the potential lease charges the County might incur for the system. The following two subsections provide some of the advantages and disadvantages of leasing a system. 6.1.1 Advantages • Lessor is responsible for all maintenance costs on the system. • Lessor is responsible for all upgrades including the technology refresh of software, firmware, and hardware on the system. 6.1.2 Disadvantages • Lessee may have limited administrative control over the system. • Opting out of a lease before the term of the lease may result in a penalty. October 29, 2014 D 'IR rif 57 4,Q b Packet Page-428- 12/9/2014 11 .A. Co ier County Collier County, Florida P25 Radio System Alternatives Analysis 7. Recommendations and Next Steps The EDACS® voice radio system has provided communications for Collier County users over the past 18 years. County staff have effectively maintained and upgraded the existing system since its initial implementation and acceptance in 1996; however, it has reached end of life. FE recommends the County continue to move forward with the development of a statement of requirements (SOR) for a system upgrade to a new 800 MHz P25, Phase 2 radio system to avoid any interruption in public safety voice radio communications due to system obsolescence. FE's current engagement with the County includes the development of an SOR for the migration to an 800 MHz P25, Phase 2 radio system. It is recommended the County use this SOR as a basis for negotiations with the current vendors for a replacement system. FE will evaluate the vendor's proposal for compliance with the SOR and the financial terms proposed to the County. If the proposal is determined to be deficient in any area and the County and the current vendor are not able to agree on terms in a period acceptable to the County, FE recommends the County release a competitive request for proposal (RFP) to replace the system. FE provides the following key recommendations for the County to achieve their communications system objectives: 1. Deploy an 800 MHz P25 Phase 2 standards-based system to enhance interoperability and capacity. 2. Replace the 16 existing C3 Maestro dispatch consoles with new P25 IP-based dispatch consoles. 3. Add new 800 MHz P25 simulcast site to enhance coverage in North Naples. 4. Relocate the current 3-channel Loop Road Multi-site to enhance coverage along southeast US-41 and Big Cypress National Preserve area. 5. Consider Bi-Directional Amplifiers as part of strategy to augment in-building coverage. 6. Replace shelters and generators at Immokalee and North Naples sites. 7. Upgrade all microwave equipment to support an all-IP backbone and Ethernet traffic. The County should ensure that backhaul to a single site be scalable to 100 Mbps to support P25 voice, and potentially, future data implementations. 8. Create functional system requirements for procurement and enter into detailed discussions with the vendor. October 29, 2014 P ^f 57 Packet Page-429- 12/9/2014 11 .A. Co ter County Collier County, Florida P25 Radio System Alternatives Analysis This report provides an assessment and recommendations to assist the County with fulfilling their public safety wireless voice and data communications requirements. FE recommends that the County use this report as the guiding document as they deploy the wireless voice and data technologies needed to meet the communication requirements of their public safety radio system users and the citizens they serve. October 29, 2014 Pone 4C r f 57 4-'-' 41!" - Packet Page-430- 12/9/2014 11 .A. Cot er County Collier County, Florida P25 Radio System Alternatives Analysis Appendix A - Site Surveys Refer to Collier County System Alternatives Analysis Appendix - A Site Surveys 20141017.pdf supplied electronically. October 29, 2014 P ria Al ^f 57 Packet Page-431- 12/9/2014 11 .A. Coil County Collier County, Florida P25 Radio System Alternatives Analysis Appendix B - State of Florida & Collier County Asset Valuation Collier County Requested Assets and Valuation Site Name Microwave Shelter Tower Suggested - Monthly Rent Yearly Amount Comments Entry point onto Colger's Space for Microwave rfkcrowave system form the p Two MAN�ishas.M1A- North Naples Bonita Springs site Total of equipment for shot to C061 to negotiate w7 'Inc roimb to'the 4 T-I's can be found in the four T-1's tor a'I sites Bonita Springs and FHP Crown Castle for this Naples X609 space other sites Islsd,ctncCOM to upgrade inserted here S 500 S 6 000 Generator and electrical if needed. T-1 on Colliers microwave for SOF equipment at this Immokalee sae back to N Naples WA- Hants Report requital 1012 board to COM to expand capacity upgrade path County Barn in WAVV and where needed. S 800 $ 9.600 WAVV to immokniee. laVA-COM requests shelter Immokalee space ler 4 channe:System MtA-COAT to upgrade UPS and generator to alone with utilities S 530 S 6.000 turner size 1 needed_ Siam Collier Tx/Re ' antenna system-MIA- COM will install another Tx antenna foe SOF teunked Immokalee channels.WA to be place mutual aid in Colter ems6ng ix antenna and provide new TTA and We will instal one To One and use Coffers TX mutticounler S 509 $ 6 000 and Re also Ti- on Colliers microwave for SOF equipment et fins Carnestown site back to N Naples M1A- COM to expand capacity WA•CON to upgrade UPS and generator to vdrere needed S 800 $ 9 50 larger size If needed. WA-CON1 requests shehe• Carnestown space for 4 channel System sloop with td9lies. 500 $ 6.000 i Use Collier Tx and Rx I antenna and coaax = Carnestown system WA-CD'ME to provide new TTA S 500 $ 6,000 No Sep.Antenna lease wlCrown anticapeted combiner and multi. courtier 1-1 on CoAers microwave to-SOP equipment at this 675 East silo back to N.Naele=_.WA- COM,to expand capacity vrhere hooded 5 000 $ 9.600 676 East M�In--COPE.heprovide own shelte- I.76 East fAlA-COld to provide o'wr1 Antenna System =1 an Collets microwave tor SOF equipment at this Marco Island I stle back to N.Naples.MtA- CON•to expand.capotity kteete nnoded a 800 $ g F.-0 WA-GOM requests 5fle?ar Marco Island space for 4 channel System plc^a■with ulilitrno N 500 S 6 000 Usc Collor Tr,and Re antenna and close Marco Island system Plln-0061 to provide new'T/ comb and multi. cattle: 5 500 S 5010 5 6.706 S 00.404 10 yr term loon apreaenl $ 00 4.000 Lest U redd for 1 year extenson of Sofrwae Ser--o os S i75000i Actuated 10 yt term s 729.000 Notes: reimbursement based on tae Sphn's cost for a sinter dstence WA-COM tewng the Opium or MAN capacity on leg of Ms Cc/rer MRW May need to epy tie or tuture �.ke penbnp an nt+al 10 year agreement wiln another 10 year option adtusted for CM e OPal-OCtal pay share of atittms at These sites venom eouremnnt is added. 7/3 October 29, 2014 Pnno d7 of 57 Packet Page-432- 12/9/2014 11 .A. Coen{aunt* Collier County, Florida P25 Radio System Alternatives Analysis Appendix C - Charette/Techarette Attendance Collier County,FL CharettelTecharette User Needs Analysis Name Representing Phone Email Address 1 Py ,4(fer.r oto't- (01(rte S.o Z3i 253.400? 202.6 cou rces oar, 2 !1+114// /itir _ A,L0,5 Pc:h6` .273 (L. ,r) 3 h 17tie c? 5 7 f 25 VS'E 4 ICA-6E_, i��l ' c:%:�� i' *�C.4_ \A-L i_c Jai :72 I L-■ e 1 5 I`� (rnur.�„-( Hari <ryr:: .( r � J Il∎L.ty LE-E ,�•,o. .'-39 -4/72S 5 6 J�'rjihrrr ( ��YI i/ (1,/I�.v s U 2J�/ 117— YY/C -4 ,1- `j 7 ;,i t; c y c/ L-9-4r .{:(,r., hv,a, ICS y 2.3' ? L-4st4 u,. ` 9 /:::,`; ti�L;'fk-1 it. ��:CC,6i; J _ iN 1/ )liC, ` t i .._31' i.�ti� r`�� _, T-` T� _. 10 u', tr,. �. s f � i�r __�, 4;(;7.1J ;e„tMti".�`°71� � 11 (Out Sfyip (;;Nirlen Omita k 5 F 739-34 1 12 ,iaAki r.1 L CSC,) _rt--,- nr.:4.' l i�� 13q 37`ii 7.5Y"" 1, rr 13 Nr:JJ )77' fv r.%t L -rSt.di % o23i •E c%c 7,/,',-;;;:::';i�`i« 14 �}1F�rr Iry �t 0oLL.Thz S c. 1 2 253 ( / I-)f),)00 15 (1,, (L. i; ( r, 3 C 16 k( E`-).9rn ,<- .0sr.4C_ -1;`6)/":1i _'7i6;y-ZLc_ r , 17 >! l ,i t *, 18 J 19 21. 23 October 29, 2014 pn^° dg ^f 57 4 _ Packet Page-433- 12/9/2014 11 .A. COAT County Collier County, Florida P25 Radio System Alternatives Analysis Collier County,FL Charette/Techarette User Needs Analysis / Name Representing Phone Email Address 1 C_C 2 FT,ci 0 Piz z.3 5--31-U e.6,,,t-\--0 3 - .44 e.se k 4 ■V\ 1* \\\V.i`; \\\C\A 5 / i,27" 73-) 6 I -r:c1 rlq-• / ?s-z-y3,r4i 7 gc FT-, 2;-1 4?s. 'I 1 E. 8 Cem41 6G e9 ,ri-arr-3633 ,)049,v‘Iv950) m#1.1..Ceisk ecA- 'Dcbatpuft E 23, 97"/7 -sr>„,„f 5//./7- UPCr 10 11 12 13 14 15 16 17 18 19 20 21 22 23 October 29, 2014 PriAArf57 Packet Page-434- 12/9/2014 11 .A. Coiffer County Collier County, Florida P25 Radio System Alternatives Analysis Collier County,FL Charette/Techarette User Needs Analysis Name Representing Phone Email Address 1 N'1, Nt.13 7 77 1:•(.15/..,""'kJ( 2 cc Cr 3 ( 0(7 Iv i(:•) ‘,"11,'4 771 L.' ) y ry) C t5 ri'(f t' 5 '7 41.)i , , 6 y .rde (:■,41( ri - ;- riI t L ok. (r 7 / T?. 71 ( 2,17i:/ / 13 Li)1 6 no,i-ry- N ,2 7 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 October 29, 2014 Porto AR nf 57 Packet Page -435- 12/9/2014 11 .A. r Co erCanty Collier County, Florida P25 Radio System Alternatives Analysis Appendix D - Radio Coverage Prediction Parameters FE bases the coverage predictions in this report on vendor documentation, industry standards and FEs experience. Computer modeling cannot account for all variables that may affect radio coverage. Coverage differences between the predictions and user experience will exist due to a number of factors such as terrain, foliage, noise floors, background interference, clutter, user tolerance for noise and distortion, etc. Various computer modeling tools and methodologies will calculate coverage slightly different. This appendix provides the technical parameters used by FE when performing the radio coverage predictions. Within these parameters are factors such as: • Portable radios will be used at typical waist height for transmit and receive • Portable radio transmit power of 3 watts • Mobile radio transmit power of 30 watts into a 3 dB roof-mounted antenna One parameter used is a subjective measure of audio quality, Delivered Audio Quality (DAQ) as a measure of audio quality heard over a radio system. Table D.1 shows the definitions of the DAQ levels as defined in the Telecommunications Industry Association Telecommunications Systems Bulletin TSB-88. Table D.1 — Delivered Audio Quality Levels Delivered Audio Quality Level Definition DAQ 1 Unusable, speech present but unreadable DAQ 2 Understandable with considerable effort. Frequent repetition due to noise/distortion DAQ 3 Speech understandable with slight effort. Occasional repetition required due to noise/distortion DAQ 3.4 Speech understandable with repetition only rarely required. Some noise/distortion DAQ 4 Speech easily understood. Occasional noise/distortion DAQ 5 Speech easily understood. October 29, 2014 P ri AR of 57 Packet Page -436- 12/9/2014 11 A t •Pot ' ' ■•••0 ".4., ;. Cal = tl A , Owl (1) moni 4-0 A - ;..., :2 C. , •i.., „-- - . J 2 ._., © .2 >v W LO Ea SI rs/ — th t2 C•J 0 E .g O N ,t 0.. 4 0 I :3000J 0 > , CO -a > a a Di t 7,., — N- Lo 0 6 6 !,— a N- g (..) •:r _ a) - C3) CO 0_ ....I LL .. A •--z - - . . 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Coffer County Collier County, Florida P25 Radio System Alternatives Analysis Appendix F - Glossary of Terms and Acronyms APCO Association of Public-Safety Communications Officials International AVL Automatic Vehicle Location backhaul The transporting of radio communications traffic between distributed sites (typically access points) and more centralized points of presence. BDA Bi-Directional Antenna CAD Computer Aided dispatch CAI Common Air Interface channel The route through which a message is sent. A connection between initiating and terminating nodes of a circuit. A single path provided by a transmission medium via an electrical separation, such as by frequency or frequency pairs. communications Information transfer among or between users. In public safety communications, the ability of public safety agencies to talk across agencies. conventional A radio system with dedicated, single-purpose channels (can be shared between several users with different operational needs; e.g., fire and police). A user must select the specific channel to use. coverage The geographic area included within the range of a wireless radio system. DAQ Delivered Audio Quality digital Radio transmission method that replaces analog systems and transmits its signal in binary 1s and Os the same as a computer. One major difference is that digital signals do not degrade gradually the way analog does as the distance between the transmitter and receiver increases. October 29, 2014 of R7 ' Packet Page -443- 12/9/2014 11 .A. Collier County Collier County, Florida P25 Radio System Alternatives Analysis DoD Department of Defense EDACS® Enhanced Digital Access System EOC Emergency Operations Center ESC Emergency Services Center ESVP Explorer, Shopper, Vacationer, Prisoner; a short activity to gage participant engagement in a meeting FCC Federal Communications Commission FDMA Frequency Division Multiple Access first responders The first professionals called to an incident or emergency who provide immediate support services during prevention, response, and recovery operations. frequency The number of cycles or events of a periodic process in a unit of time. frequency bands The spectrum of transmission space where mobile radio systems operate in the United States. They are (from low to high): High HF 25-29.99 MHz Low VHF 30-50 MHz High VHF 150-174 MHz Low UHF 450-470 MHz UHF TV Sharing 470-512 MHz 700 MHz 764-776 & 7940806 MHz 800 MHz 806-869 MHz 2.4 GHz 4.9 GHz gateway A device that can transparently interconnect radio audio paths so that agencies can patch into each other's radio October 29, 2014 r,f c7 Packet Page-444- `° 12/9/2014 11 .A. CRT County Collier County, Florida P25 Radio System Alternatives Analysis channels in real time. This can be done at the baseband level or using IP. A gateway provides interconnection between two networks with different communications protocols. GHz gigahertz (1 billion hertz) GPS Global Positioning System Hz Hertz (same as cycles per second) ID Identification IMBE Improved Multi-Band Excitation IMC Integrated Multi-site and Console Controller infrastructure Dedicated telecommunications networks; the hardware and software needed to complete and maintain a public safety communications system interference Extraneous energy, from natural or man-made sources, that impedes the reception of desired RF signals. interoperability The ability of diverse systems and organizations to work together (inter-operate). In public safety, the ability of personnel to exchange voice and data communications with staff from other agencies, on demand and in real time. IP Internet Protocol kHz kilo Hertz (1000 Hertz) LTE Long Term Evolution; a standard for high speed wireless communications MHz Megahertz (1,000,000 Hz) mutual aid Generally describes a situation where a major emergency or incident requires a large number of agencies, including agencies from remote locations, working together to mitigate the crisis. October 29, 2014 P'^a ^f c7 : Packet Page-445- `° 12/9/2014 11 .A. Coen County Collier County, Florida P25 Radio System Alternatives Analysis mutual aid channel A radio channel specifically allocated for use during emergency mutual aid situations. NASTD National Association of State Telecommunications Directors NCS National Communications Systems NTIA National Telecommunications and Information Agency OTAR Over-the-Air Rekeying OTAP Over-the-Air Programming Project 25 (P25) or A suite of standards for digital radio communications for APCO-25 use by federal, state/province and local public safety agencies in North America to enable them to communicate with other agencies and mutual aid response teams in emergencies. receiver The component(s) of a radio device that converts the radio waves into audible signals. repeater A special receiver/transmitter combination that receives a signal on one frequency and retransmits a new signal on another frequency, usually within the same frequency band, sometimes referred to as a relay station. RF Radio Frequency RFP Request for Proposals SLA Service Level Agreement SLERS Florida's State Law Enforcement Radio System SoR Statement of Requirements spectrum The range of electromagnetic radio frequencies that can be decomposed into frequency components, used in the transmission of sound, data and television. subscriber User, customer on a network. subscriber unit User's equipment (usually a mobile or portable radio). rr.. October 29, 2014 P.nn tia of F7 •( Packet Page-446- `` 12/9/2014 11 .A. Co iv'County Collier County, Florida P25 Radio System Alternatives Analysis talkgroup Radio system users assigned to a specific group of users who regularly communicate with each other. TDI Time Delay Interference TDM Time Division Multiplexing TDMA Time Division Multiple Access TIA Telecommunications Industry Association TIA/EIA Telecommunications Industry Association/Electronic Industries Alliance trunked A radio system with a group of channels available and assigned as needed to specific "groups" or operations. The channels are programmed for automatic system assignment while in-use, and then released for other users. A trunked system maximizes channel utilization. VHF Very High Frequency October 29, 2014 p.ryo C7 of F7 Packet Page-447- �`