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Agenda 07/08/2014 Item #16E137/8/2014 16.E.13. EXECUTIVE SUMMARY Recommendation to approve a Lease Agreement with Immokalee Fire Control District for use by EMS of Immokalee Station 31 with no annual rent. OBJECTIVE: To implement Board approved plans to improve response times and system performance in the Immokalee area. CONSIDERATIONS: In order to improve EMS response time within Immokalee, Immokalee Fire District has agreed to allow EMS to lease portions of Immokalee Station 31. The EMS department area will include one (1) apparatus bay and two (2) bunks, along with shared space consisting of kitchen, office area, dining area, day room, restrooms with shower facilities. To accommodate EMS staff, Immokalee Fire District made some minor station improvements. EMS will pay half the cost of these renovations, not to exceed $4,000. The lease term will be for five years commencing August 1, 2014, with five automatic five -year renewals. The County will be responsible to pay fifty (50) percent of utilities expenses, water /sewer, electric, gas, cable /internet service, telephone, waste collection and yard maintenance. The County can terminate the Lease at any time by providing Immokalee with 90 days prior written notice. Utilizing or sharing neighboring jurisdictions' existing fire station facilities eliminates the costs associated with purchasing land, constructing buildings, and maintaining property and related improvements. The attached Lease has been reviewed and approved by the EMS Department and the Office of the County Attorney. FISCAL IMPACT: The cost for station improvements shall not exceed $4000 and will be based upon invoices for improvements and expenses. Annual costs of utilities are anticipated not to exceed $4,000. The renovations and cost of utilities will be paid from EMS Fund 490. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and legality, and requires majority vote for approval. -JAK RECOMMENDATION: That the Board of County Commissioners approves and authorizes the Chainnan to execute the attached Lease Agreement on behalf of the Board. Prepared By: Walter Kopka, Chief, Emergency Medical Services Attachments: Lease Agreement Packet Page -2119- 7/8/2014 16.E.13. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.E.16.E.13. Item Summary: Recommendation to approve a Lease Agreement with Immokalee Fire Control District for use by EMS of Immokalee Station 31 with no annual rent. Meeting Date: 7/8/2014 Prepared By Name: BayArtie Title: Supervisor - Accounting, EMS Operations 6/26/2014 3:19:53 PM Approved By Name: KopkaWalter Title: Chief - Emergency Medical Services, EMS Operations Date: 6/26/2014 3:44:10 PM Name: pochopinpat Title: Administrative Assistant, Administrative Services Division Date: 6/26/2014 3:49:17 PM Name: SummersDan Title: Director - Bureau of Emergency Services, Bureau of Emergency Services Date: 6/26/2014 4:48:42 PM Name: KlatzkowJeff Title: County Attorney, Date: 6/26/2014 5:10:33 PM Name: PriceLen Title: Administrator - Administrative Services, Administrative Services Division Date: 6/26/2014 5:54:00 PM Name: KlatzkowJeff Title: County Attorney, Date: 6/27/2014 8:16:28 AM Packet Page -2120- 7/8/2014 16.E.13. Name: KimbleSherry Title: Management/Budget Analyst, Senior, Office of Management & Budget Date: 6/27/2014 2:00:21 PM Name: OchsLeo Title: County Manager, County Managers Office Date: 7/1/2014 1:04:47 PM Packet Page -2121- Lease # LEASE AGREEMENT 7/8/2014 16.E.13. THIS LEASE AGREEMENT entered into this _ day of , 2014, between the Immokalee Fire Control and Rescue District, an Independent Special District of the County of Collier, State of Florida, created under Chapter 2000 -393, Laws of Florida, and its successors, whose mailing address is 502 East New Market Rd, Immokalee Fl 34142, hereinafter referred to as "LESSOR ", and Collier County, a political subdivision of the State of Florida, whose mailing address is 3299 East Tamiami Trail, Naples, Florida 34112, hereinafter referred as "LESSEE ". WITNESSETH In consideration of the mutual covenants contained herein, and other valuable consideration, the parties agree as follows: ARTICLE 1. Demised Premises LESSOR hereby leases to LESSEE and LESSEE hereby leases from LESSOR one (1) apparatus bay, two (2) bunks, office area, bathroom, hereinafter referred to as the "EMS Department Area ". The kitchen, dining area, and day room shall be shared by LESSEE and LESSOR, hereinafter referred to as "Shared Area ". Both the EMS Department Area and Shared Area shall collectively be referred to as the "Demised Premises," located at 1107 Carson Rd, Immokalee Fl 34142, Fire Station Number 31, for the sole purpose of operating an emergency medical service facility. LESSOR has the right to change the Demised Premises in order to accommodate the future needs of the LESSOR'S operation. However, if the LESSEE'S Demised Premises are changed, LESSOR agrees to provide LESSEE with accommodations equal to or better than those modified.in order for LESSEE to continue its operations at this location. ARTICLE 2. Term of Lease LESSEE shall have and hold the Demised Premises for a term of five (5) years, commencing on August 1, 2014. Thereafter, the Lease shall be automatically extend upon the same terms and conditions contained herein on each fifth anniversary for a total of five (5) additional five (5) year terms. The LESSEE or LESSOR may terminate this Lease, with or without cause, upon ninety (90) days prior written notice of such termination to the other party at the address set forth in ARTICLE 13 of this Lease. Said notice period shall be effective upon placement of the written notice in an official depository of the United States Post Office, Registered or Certified Mail, Postage Prepaid. The Lease term is contingent upon the LESSOR'S continued ownership and occupancy of the Demised Premises. ARTICLE 3. Rent There shall be no rental payments. Packet Page -2122- a� 7/8/2014 16.E.13. LESSEE shall pay 50% of station improvements to accommodate EMS personnel. Amount paid for station improvements shall not exceed $4000 (four thousand dollars) and will be based upon invoices for aforementioned improvements and expenses. ARTICLE 4. Utilities and Incidental Expenses LESSEE shall utilize the existing utilities presently utilized by LESSOR at the Demised Premises, such as, but not limited to, septic or sewer, water, including potable water, electricity, telephone, gardening and outdoor maintenance. In lieu of rent a pro rata share of utilities and incidental expenses, LESSEE agrees to pay fifty (50) percent of utility expenses; water/ sewer, electric, gas, cable/ internet service, telephone, waste collection and yard maintenance. LESSOR shall provide LESSEE with a monthly invoice related to the aforementioned expenses, which shall then be paid by LESSEE to LESSOR within thirty days from the date of the invoice. LESSOR shall not be liable for any failure of water supply or electric current or any service by any utility, nor for injury or damage to person (including death) or property caused by or resulting from such failure or from steam, gas, electricity, water, or rain, which may flood or leak from any part of the Demised Premises. ARTICLE 5. Default by Lessee Failure of LESSEE to comply with any provision or covenant of this Lease shall constitute a default, and "cause" to terminate, whereby LESSOR may, at its option, terminate this Lease for such cause after thirty (30) days written notice to LESSEE, unless the default be cured within the notice period (or such additional time as is reasonably required to correct such default). ARTICLE 6. Modifications to Demised Premises Prior to making any changes, alterations, additions or improvements to the Demised Premises, LESSEE will provide to LESSOR all proposals and plans for alterations, improvements, changes or additions to the Demised Premises for LESSOR'S written approval, specifying in writing the nature and extent of the desired alteration, improvement, change, or addition, along with the contemplated starting and completion time for such project. LESSOR or its designee will then have thirty (30) days within which to approve or deny in writing said request for changes, improvements, alterations or additions. LESSOR shall not unreasonably withhold its consent to required or appropriate alterations, improvements, changes or additions proposed by LESSEE. If after thirty (30) days there has been no response from LESSOR or its designee to said proposals or plans, then such silence shall be deemed as an approval to such request of LESSEE. LESSEE covenants and agrees in connection with any maintenance, repair work, erection, construction, improvement, addition or alteration of any authorized modifications, additions or improvements to the Demised Premises, to observe and comply with all then and future applicable laws, ordinances, rules, regulation, and requirements of the United States of America, State of Florida, County of Collier, and any and all governmental agencies. All alterations, improvements, and additions to the Demised Premises shall at once, when made or installed, be deemed as attached to the freehold and to have become property of LESSOR. Prior to the termination of this Lease or any renewal term thereof, or within thirty (30) days thereafter, if LESSOR so directs, LESSEE shall promptly remove the additions, improvements, alterations, fixtures and installations which were placed in, on or upon the Demised Premises by LESSEE and which are a A Packet Page -2123- E) 7/8/2014 16.E.13. designated in said notice, and repair any damage occasioned to the Demised Premises by such removal and in default thereof, LESSOR may complete said removals and repairs at LESSEE'S expense. LESSEE covenants and agrees not to use, occupy, suffer or permit said Demised Premises or any part thereof to be used or occupied for any purpose contrary to law or the rules or regulations of any public authority. ARTICLE 7. Access to Demised Premises LESSOR, its duly authorized agents, representatives and employees, shall have the right after reasonable notice to LESSEE, to enter into and upon the Demised Premises or any part thereof at all reasonable hours for the purpose of examining same and making repairs or janitorial service therein, and for the purposes of inspection for compliance with the provisions of this Lease Agreement. ARTICLE 8. Assignment and Subletting LESSEE covenants and agrees not to assign this Lease or to sublet the whole or any part of the Demised Premises, or to permit any other persons to occupy same without the written consent of LESSOR any such attempt shall be void ab initio. Any such assignment or subletting, even with the consent of LESSOR, shall not relieve LESSEE from liability for payment of rent or other sums herein provided or from the obligation to keep and be bound by the terms, conditions and covenants of this Lease. The acceptance of rent from any other person shall not be deemed to be a waiver of any of the provisions of this Lease or to be a consent to the assignment of this Lease or subletting of the Demised Premises. ARTICLE 9. Indemnity LESSEE shall indemnify and save harmless the LESSOR from and against any and all claims, actions and suits, and from and against any and all losses, damages, costs, charges, reasonable attorneys' fees, payments, expenses and liabilities which LESSEE may sustain or incur due to the sole negligent act or negligent omission of LESSOR. LESSOR shall indemnify and save harmless the LESSEE from and against any and all claims, actions and suits, and from and against any and all losses, damages, costs, charges, reasonable attorneys' fees, payments, expenses and liabilities which LESSEE may sustain or incur due to the sole negligent act or negligent omission of LESSOR. Nothing within this ARTICLE shall alter or waive the provisions of Florida Statutes Chapter 768.28 or the limitations of liability contained therein. ARTICLE 10. Insurance LESSEE shall take out and maintain during the course of this Lease, or any renewal thereof, comprehensive general liability coverage including bodily injury and property damage, premises and operations coverage, products and completed operations coverage, broad form property damage coverage, automobile liability coverage including owned automobiles, non -owned automobiles and hired automobiles and contractual liability coverage in an amount of not less than One Million and 00 /100 Dollars ($1,000,000.00) combined single limits. 3 CA Packet Page -2124- 7/8/2014 16.E.13. If LESSEE falls under the State of Florida Worker's Compensation Law, coverage shall be provided for all employees. The coverage shall be for statutory limits in compliance with the applicable State and Federal laws. The policy must include Employer's Liability with a limit of One Hundred Thousand and 00 /100 Dollars ($100,000.00) each accident. ARTICLE 11. Maintenance and Repairs LESSEE shall, at its sole cost and expense, keep the demised EMS Department Area clean at all times. If said EMS Department Area is not kept clean in the opinion of LESSOR, LESSEE'S manager will be so advised in writing. If corrective action is not taken within ten (10) days of the receipt of such notice, LESSOR will cause the same to be cleaned and corrected and LESSEE shall assume and pay all necessary cleaning costs and such costs shall constitute rent which shall be paid by LESSEE within ten (10) days of receipt of written notice of costs incurred by LESSOR. LESSEE shall repair all damage to the Demised Premises caused by LESSEE, its employees, agents, independent contractors, guests, invitees, licensees or patrons to the satisfaction of the LESSOR. LESSOR shall be responsible for all repairs and maintenance to the structure and utilities other than that necessary due to damage caused by LESSEE, its employees, agents, independent contractors, guests, invitees, licensees or patrons. ARTICLE 12. Default by Lessor LESSOR shall in no event be charged with default in the performance of any of its obligations hereunder unless and until LESSOR shall have failed to perform such obligations within thirty (30) days (or such additional time as is reasonably required to correct such default) after notice to LESSOR by LESSEE properly specifying wherein LESSOR has failed to perform any such obligations. ARTICLE 13. Notices Any notice which LESSOR or LESSEE may be required to give to the other party shall be in writing to the other party at the following addresses: LESSEE: Board of County Commissioners c/o Real Property Mgmt. Dept. 3329 Tamiami Trail East Administration Building Naples, Florida 34112 cc: Office of the County Attorney Emergency Medical Services Chief Real Property Management Leasing Agent ARTICLE 14. Surrender of Premises LESSOR: Immokalee Fire Control District 502 East New Market Rd Immokalee, Florida 34142 Attention: Commission Chairman cc: Fire Chief LESSEE covenants and agrees to deliver up and surrender to LESSOR possession of the EMS Department Area and any improvements to the EMS Department Area upon expiration of this Lease, or its earlier termination as herein provided, broom clean and in as good condition and repair as the same shall be at the commencement of the term of this Lease or may have been put by LESSOR or LESSEE during the continuance thereof, ordinary wear and tear excepted. 4 4 Packet Page -2125- 7/8/2014 16.E.13. ARTICLE 15. General Provisions LESSEE fully understands that the police and law enforcement security protection provided by law enforcement agencies to the Demised Premises is limited to that provided to any other business or agency situated in Immokalee, and LESSOR acknowledges that any special security measures deemed necessary for additional protection of the Demised Premises shall be the sole responsibility and cost of LESSEE and shall involve no cost or expense to LESSOR. LESSEE expressly agrees for itself, its successor and assigns, to refrain from any use of the Demised Premises which would interfere with or adversely affect the operation or maintenance of LESSOR'S standard operations where other operations share common facilities. LESSOR grants LESSEE approval for placement of signage at all entry and exit points of the Immokalee -Fire Station, subject to LESSEE'S sign ordinance and subject to written approval from LESSOR prior to placement. ARTICLE 16. Radon Gas In compliance with Section 404.056, Florida Statutes, all parties are hereby made aware of the following: Radon is a naturally occurring radioactive gas that, when it has accumulated in a building in sufficient quantities, may present health risks to persons who are exposed to it over time. Levels of radon that exceed federal and state guidelines have been found in buildings in Florida. Additional information regarding radon and radon testing may be obtained from your county public health unit. ARTICLE 17. Effective Date This Lease Agreement shall become effective upon execution by both LESSOR and LESSEE. ARTICLE 18. Governing Law This Lease Agreement shall be governed and construed in accordance with the laws of the State of Florida. Remainder of Page Intentionally Blank Signature page to follow CA Packet Page -2126- 7/8/2014 16.E.13. IN WITNESS WHEREOF, the parties hereto have hereunder set forth their hands and seals. AS TO THE LESSEE: DATED: ATTEST: DWIGHT E. BROCK, Clerk By: Deputy Clerk AS TO THE LESSOR: DATED: ATTEST: WITNESS (signature) print name WITNESS (signature) print name A Secretary BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA By: TOM HENNING, Chairman I: IMMOKALEE FIRE CONTROL AND RESCUE DISTRICT Commission Chairman 6 ED Packet Page -2127-