Agenda 07/08/2014 Item #16D107/8/2014 16.D.10.
EXECUTIVE SUMMARY
Recommendation to approve a Transportation Coordination Agreement with United Cerebral
Palsy of Southwest Florida, Inc.
OBJECTIVE: To assist in the transportation services for those individuals receiving service from United
Cerebral Palsy of Southwest Florida, Inc.
CONSIDERATIONS: Collier County is the Community Transportation Coordinator (CTC) responsible
for coordinating transportation services within the County. United Cerebral Palsy of Southwest Florida,
Inc. has requested that Collier County, as the CTC, enter into a Coordination Agreement to support their
use of Federal Transit Administration Section 5310 grant funds. The grant funds awarded to United
Cerebral Palsy of Southwest Florida, Inc. are to be utilized to purchase a vehicle that will transport
individuals who attend their programs. The agreement formalizes the information required by United
Cerebral Palsy of Southwest Florida, Inc. on an annual basis. Information to be provided includes the
annual operating report which the CTC is required to submit to the Commission for the Transportation
Disadvantaged, and Federal Transit Administration required drug and alcohol testing verification.
FISCAL IMPACT: No fiscal impact is associated with this action.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval. —SRT
GROWTH MANAGEMENT IMPACT: Transit capital and operations supports goals and objectives of
the Transportation Element of the Growth Management Plan.
RECOMMENDATION: That the Board of County Commissioners approves the execution of the
Transportation Coordination Agreement with United Cerebral Palsy of Southwest Florida, Inc.
Prepared by: Trinity Scott, Public Transit Manager
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.10.
Item Summary: Recommendation to approve a Transportation Coordination Agreement
with United Cerebral Palsy of Southwest Florida, Inc.
Meeting Date: 7/8/2014
Prepared By
Name: ScottTrinity
Title: Manager - Public Transit, Alternative Transportation Modes
6/20/2014 9:38:05 AM
Submitted by
Title: Manager - Public Transit, Alternative Transportation Modes
Name: ScottTrinity
6/20/2014 9:38:06 AM
Approved By
Name: ScottTrinity
Title: Manager - Public Transit, Alternative Transportation Modes
Date: 6/20/2014 11:51:20 AM
Name: TownsendAmanda
Title: Director - Operations Support, Public Services Division
Date: 6/24/2014 4:21:47 PM
Name: AlonsoHailey
Title: Operations Analyst, Public Services Division
Date: 6/25/2014 1:18:04 PM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 6/25/2014 3:10:49 PM
Name: CarnellSteve
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Title: Administrator - Public Services, Public Services Division
Date: 6/26/2014 2:37:58 PM
Name: OberrathKaren
Title: Accountant, Senior, Grants Management Office
Date: 6/27/2014 8:15:41 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/27/2014 9:43:46 AM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Transportation Engineering & Construction Management
Date: 6/27/2014 2:47:22 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior, Grants Management Office
Date: 6/30/2014 11:11:42 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 7/1/2014 1:45:25 PM
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Coordination Agreement
1. United Cerebral Palsy of Southwest Florida, Inc. hereinafter, the "Grantee ", agrees to
coordinate transportation services to children, young people, and the elderly who may
have mental or behavioral problems or who are at risk receiving services at facilities
operated by Grantee, as required by the Collier County Community Transportation
Coordinator, herein referred to as the "Coordinator."
2. Grantee will identify client transportation needs and refer those who are appropriate to
the Coordinator.
3. Grantee acknowledges that, if feasible, vehicles purchased with Federal funds shall be
made available to the Coordinator upon execution of a rate agreement between the
Coordinator and the Grantee.
4. Grantee shall maintain daily records of ridership and mileage and provide such to the
Coordinator monthly. Additional data may be required as specified in the FY Annual
Operating Report Instructions from the Commission for the Transportation
Disadvantaged.
5. Grantee has developed and implemented a system Safety Program Plan (SSPP) and
agrees to abide by said policy.
6. Grantee shall conduct a criminal background screening, pre - employment drug screening,
pre- employment physical for all drivers. Grantee will provide training to include safety,
vehicle operations, and passenger sensitivity in accordance with Florida Statutes 427.
7. Grantee agrees to submit the following items annually:
• Annual Operating Report — by July 15 (covering period of July 1 to June 30)
• Certifications of Compliance — by July 15 (covering period of July 1 to June 30)
• Federal Transit Adminsitration Drug and Alcohol Reports by February 1 (covering
period of January 1 to December 3 1 )
• Quality Assurance Report — by February 1 (covering period of January 1 to
December 31)
8. To the maximum extent permitted by Florida law, the Grantee shall indemnify and hold
harmless Collier County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals'
fees, to the extent caused by the negligence, recklessness, or intentionally wrongful
conduct of the Grantee or anyone employed or utilized by the Grantee in the performance
of this Agreement. This indemnification obligation shall not be construed to negate,
abridge or reduce any other rights or remedies which otherwise may be available to an
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indemnified party or person described in this paragraph. This section does not pertain to
any incident arising from the sole negligence of the County.
9. The Parties may provide any notices to one another as follows:
Grantee: United Cerebral Palsy of Southwest Florida, Inc.
Attn: James G. Weeks, PhD
9040 Sunset Drive
Miami, Florida 33173
(305) 273 -3055
Coordinator: Collier County Board of County Commissioners
Attn: Trinity Scott, Public Transit Manager
3299 Tamiami Trail East
Naples, FL 34112
Tel: (239) 252 -5832
10. The Coordinator may cancel this Agreement without cause upon 30 days notice to the
Grantee. Otherwise, the Agreement may be terminated upon the mutual agreement of
both parties or when the vehicle operated by Grantee has reached its useful life or ceases
to be operated for the intended purpose of this Agreement, whichever is later.
IN WITNESS WHEREOF, the below parties hereto have caused this Agreement to be
executed by their appropriate officials, as of this day of , 2014.
ATTEST:
DWIGHT E. BROCK, Clerk
LIZA
, Deputy Clerk
Approved as to form and legality:
Scott R. Teach
Deputy County Attorney
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
LON
TOM HENNING, CHAIRMAN
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7/8/2014 16.D.10.
United Cerebral Palsy of Southwest Florida, Inc.
Grantee
By: James G. Weeks, PhD - Secretary /Treasurer
Typed Signature and Title
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