Agenda 07/08/2014 Item #16D 57/8/2014 16.D.5.
EXECUTIVE SUMMARY
Recommendation to approve an "after the fact" submittal of the attached proposed project
proposal to the Florida Department of Transportation for the Federal Transit Administration
Section 5310 grant program for a total funding request of $482,480, accept the revised grant award
in the same amount, authorize necessary budget amendments and approve the purchase of five
paratransit vehicles using those funds.
OBJECTIVE: To leverage federal and state grant funds to purchase five replacement paratransit
vehicles.
CONSIDERATIONS: One May 13, 2014, the Board approved (Agenda item 16D1) accepting a Federal
Transit Administration Section 5310 grant award for the purchase of four vehicles. On May 28, 2014, the
Florida Department of Transportation (FDOT) informed Collier County Alternative Transportation
Modes (ATM) staff that additional funding was available. In addition, the Florida Vehicle Procurement
Program (FVPP) contracts were expanded to include vehicle choices from the manufacturer Glaval,
which were not available at the time of original application. Collier County's Fleet Management
Department has recommended Glaval versus Turtletop vehicles due to the historical reliability of the
engine /transmission combination. The additional funding will allow Collier County to purchase five
(Glaval) vehicles instead of four (Turtletops) vehicles requested on the original application. FDOT
required that ATM submit a revised application. The additional funding to purchase five vehicles will
require less county funds as illustrated below:
Type of Funding
4 — Turtletop Vehicles
Original Award
5 — Glaval Vehicles
Revised Award
Federal
$294,172
$385,984
State
$36,771
$48,248
Local Match
$36,772
$48,248
Additional Local
$33,245
$10,395
Total
$400,960
$492,875
Total Local Funds
$70,017
$58,643
The paratransit vehicles will be purchased through the FVPP, a State of Florida contract. The FVPP
contract was authorized for use by Board action on November 12, 2013 (Agenda item 16E11); this Board
action authorized the County Manager to use State of Florida Contracts, Agreements and Price Lists for
the efficient purchase of goods and services for the delivery of public services. The total cost for the
vehicles will be $492,875. FDOT will provide $434,232 of grant funding directly to the contractor.
Collier County will be responsible for the required 10% grant match ($48,248) and the additional funding
($10,395) needed to complete the purchase.
Collier County CMA #5330 authorizes the County Manager to approve the submittal of grant applications
with subsequent Board of County Commissioners action at the next available Board meeting to ratify the
approval as "after -the- fact." The County Manager approved the submittal of the application on June 16,
2014.
FISCAL IMPACT: For the original FTA 5310 award from FDOT, the Board previously authorized
budget amendments to recognize funding in Transportation Disadvantaged (TD) Grant Match Fund (429),
Project 33333. The sources of funds were vehicle proceeds and TD reserves. Given the changes in award
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7/8/2014 16.D.5.
funding and vehicle manufacturer, a budget amendment in the amount of $11,476 is now required to
recognize the additional 10% local match requirement in TD Match Fund (429), Project 33333. The
source of the funding is TD Fund (427) Reserves. A budget amendment is also required to return $22,850
of excess funds from TD Fund (427), Project 33333 to TD Fund (427) Reserves for the decrease in
additional non required match funding. TD is supported locally through an annual General Fund (001)
transfer.
The net return to TD Fund (427) Reserves is $11,374.00.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval. —SRT
GROWTH MANAGEMENT IMPACT: Transit capital and operations supports goals and objectives of
the Transportation Element of the Growth Management Plan.
RECOMMENDATION: That the Board of County Commissioners approves, after the fact, the
submission of the attached Federal Transit Administration Section 5310 revised application, accepts the
grant award and authorizes the necessary budget amendments to use local funds for the required snatch for
the purchase of five paratransit vehicles from the Florida Vehicle Procurement Program.
Prepared by: Trinity Scott, Public Transit Manager
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May 13, 2014
Additional
Budget
Budget
From
To
Amendment
Amendment
Result
Transit Grant
Local Match
Match Fund
(Auction
Auction
(429), Project
Proceeds )
Proceeds
33333
$32.213.50
$0.00
$32,213.50
Transit Grant
TD Fund
Match Fund
(427)
(429), Project
Local Match
Reserves
33333
$4,558.50
$11,476.00
$16,034.50
TD Fund
Additional
(427)
TD Fund 427,
Local
Reserves
Project 33333
$33,245.00
$ (22,850.00)
$10,395.00
The net return to TD Fund (427) Reserves is $11,374.00.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval. —SRT
GROWTH MANAGEMENT IMPACT: Transit capital and operations supports goals and objectives of
the Transportation Element of the Growth Management Plan.
RECOMMENDATION: That the Board of County Commissioners approves, after the fact, the
submission of the attached Federal Transit Administration Section 5310 revised application, accepts the
grant award and authorizes the necessary budget amendments to use local funds for the required snatch for
the purchase of five paratransit vehicles from the Florida Vehicle Procurement Program.
Prepared by: Trinity Scott, Public Transit Manager
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7/8/2014 16.D.5.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.5.
Item Summary: Recommendation to approve an "after the fact" submittal of the
attached proposed project proposal to the Florida Department of Transportation for the
Federal Transit Administration Section 5310 grant program for a total funding request of
$482,480 to purchase five paratransit vehicles, accept the revised grant award in the same
amount of $482,480, authorize necessary budget amendments.
Meeting Date: 7/8/2014
Prepared By
Name: ScottTrinity
Title: Manager - Public Transit, Alternative Transportation Modes
6/17/2014 9:54:12 AM
Submitted by
Title: Manager - Public Transit, Alternative Transportation Modes
Name: ScottTrinity
6/17/2014 9:54:13 AM
Approved By
Name: BrilhartBrenda
Title: Procurement Specialist, Purchasing & General Services
Date: 6/17/2014 2:49:16 PM
Name: ArnoldMichelle
Title: Director - Alt Transportation Modes, Alternative Transportation Modes
Date: 6/18/2014 5:17:13 PM
Name: WardKelsey
Title: Manager - Procurement, Purchasing & General Services
Date: 6/19/2014 8:59:57 AM
Name: JohnsonScott
Title: Manager - Procurement, Purchasing & General Services
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7/8/2014 16.D.5.
Date: 6/20/2014 12:25:39 PM
Name: MarkiewiczJoanne
Title: Director - Purchasing /General Services, Purchasing & General Services
Date: 6/20/2014 3:10:41 PM
Name: SotoCaroline
Title: Management/Budget Analyst, GMD Construction & Maintenance Admin
Date: 6/24/2014 9:12:14 AM
Name: AlonsoFlailey
Title: Operations Analyst, Public Services Division
Date: 6/26/2014 2:37:11 PM
Name: TownsendAmanda
Title: Director - Operations Support, Public Services Division
Date: 6/26/2014 4:01:47 PM
Name: OberrathKaren
Title: Accountant, Senior, Grants Management Office
Date: 6/27/2014 8:10:08 AM
Name: CarnellSteve
Title: Administrator - Public Services, Public Services Division
Date: 6/27/2014 11:46:15 AM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 6/29/2014 2:56:52 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/30/2014 10:24:22 AM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior, Grants Management Office
Date: 6/30/2014 11:15:42 AM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Transportation Engineering & Construction Management
Date: 6/30/2014 2:46:02 PM
Name: OchsLeo
Title: County Manager, County Managers Office
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Date: 7/1/2014 2:50:00 PM
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7/8/2014 16.D.5.
TO: Leo Ochs, County Manager
CC: Michelle Arnold, ATM Director
FROM: Joshua Thomas, Grants Support Specialist
7/8/2014 16.D.5.
Grant Application Reviewed and Approved by County
Ma er, or designee:
44ager
County
I K4m G date
After - the -Fact Approval by the BCC is required at the
July 8, 2014 BCC meeting
SUBJECT: County Manager review and approval of a revision of an FY13 -14 Section 5310 grant
application sponsored by the Florida Department of Transportation in the amount of $434,232.
June 1. 1, 2014
On May 28, 2014, the Florida Department of Transportation (FDOT) informed the Collier County
Alternative Transportation Modes (ATM) Department that additional FYI' -14 Section 5310 funding was
available. In addition, the FVPP (Florida Vehicle Procurement Program) contracts were expanded to
include vehicle choices from the manufacturer Glaval - not available at the time of original application.
Collier County's Fleet Management Department has recommended a Glaval versus Turtletop vehicle due
to the historical reliability of the engine /transmission combination. The additional funding will allow
Collier County to purchase five vehicles (Glaval) instead of four vehicles (Turtletop) requested on the
original application. FDOT requires that ATM submit a revised application and submit it as soon as
possible. The additional funding to purchase five vehicles will require less county funds than originally
anticipated. Originally, Collier County would have been responsible for $69,957 in local funding. Under
the revised application, the County would be responsible for $58,643 generating a savings of $11,314.
Type of Funding
4 — Turtletop Vehicles
5 — Glaval Vehicles
Federal
$294,172
$385,984
State
$36,711
$48,248
Local Match
$36,712
$48,248
Additional Local
$33,245
$10,395
Total
$400,960
$492,875
Total Local Funds
$69,957
$58,643
3299 Tamiam Trail Fasi, Suite 2q# • (aoias, Florida 34# #2 5740 205 252 -0973 • FAX 239- 252 -Sc28
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7/8/2014 16.D.5.
The BCC approved the original application submittal at the May 13, 2014 BCC meeting. Due to the short
turn around to submit a revised application, we are requesting that you approve the submittal of the
revised application followed by after the fact approval by the Board of County Commissioners at the July
8, 2014 BCC meeting. Once you have reviewed the application, please sign in the box above as well as
the areas in the application marked with red sticky tabs and call me for pickup at 239 -252 -8989.
Thank you and please let me know if you have any questions regarding this request.
Packet Page -1428-
APPLICATION FOR FEDERAL ASSISTANCE
7/8/2014 16.D.5.
Version 7 /03
1. TYPE OF SUBMISSION:
Application — place an x in the box
Pre - application — place an x in the box
[ ] construction
[ ] construction
J non - construction
] non - construction
2. DATE SUBMITTED June 12, 2014
Applicant Identifier
3. DATE RECEIVED BY STATE
State Application Identifier
4. DATE RECEIVED BY FEDERAL AGENCY
Federal Identifier
5. APPLICANT INFORMATION
Legal Name: Collier County Board of County Commissioners
Organizational Unit:
Department: Alternative Transportation Modes
Organizational DUNS: 076997790
Division: Public Services
Address: 3299 E. Tamiami Trl #103
Name and telephone number of person to be contacted on matters
involving this application (give area code)
Street:
Prefix: First Name: Michelle
City: Naples
Middle Name: Edwards
_
County: Collier
_
Last Name: Arnold
State: Florida Zip Code 34112
Suffix:
Country: USA
Email: michellearnold @colliergov.net
6. EMPLOYER IDENTIFICATION NUMBER (EIN):
Phone Number (give area code)
(Replace these boxes with numerals)
239 - 252 -5841
59-6000558
Fax Number (give area code) 239 -252 -6628
8. TYPE OF APPLICATION:
7. TYPE OF APPLICANT: (See back of form for Application Types)
J New ❑ Continuation LRevision
County
If Revision, enter appropriate letter(s) in box(es) ❑ ❑
(See back of form for description of letters.)
Other (specify)
Other (specify)
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE
9. NAME OF FEDERAL AGENCY:
NUMBER: (Replace these boxes with numerals)
Federal Transit Administration
20 -513
TITLE (Name of Program):
11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
12. AREAS AFFECTED BY PROJECT (Cities, Counties, States,
Capital Assistance to replace paratransit vehicles that have outlived
etc.): Community of Immokalee, Naples, Marco Island, Everglades
their useful life.
City, Collier County
13. PROPOSED PROJECT
14. CONGRESSIONAL DISTRICTS OF:
Start Date: 7/1/14
Ending
a. Applicant
b. Project
Date:
6/30115
15. ESTIMATED FUNDING:
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a. Federal
$ 394,300
.00
a. Yes. ❑ THIS PREAPPLICATION /APPLICATION WAS MADE
AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS
FOR REVIEW ON:
b. Applicant
$ 49,287
.50
DATE:
c. State
$ 49,287
.50
b. No. ❑ PROGRAM IS NOT COVERED BY E. O. 12372.
d. Local
$
❑ PROGRAM HAS NOT BEEN SELECTED BY STATE FOR
REVIEW
e. Other
$
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
f. Program Income
$
❑ Yes. If "Yes" attach an explanation.
JCi No
g. TOTAL
$ 498,875
U0
T
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION /PREAPPLICATION ARE TRUE AND
CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT
WILL COMPLY WITH THE ATTACHED ASSURANCES IF
THE ASSISTANCE IS AWARDED.
a. Authorized Representative
Prefix: Mr. First Name: Leo
Middle Name: E.
Last Name: Ochs
Suffix: Jr.
b. Title: County Manager
c. Telephone Number.(give area code) 239 - 252 -8383
d. Sign a of."thow'izeki, pr
e. Date Signed:
vrevious�izatuon usable. Authori�etl or Local Reproduction. Standard Foi4n 424XRev.9 -2003)
tf Prescribed by OMB Circular A -102
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7/8/2014 16.D.5.
CAPITAL REQUEST FORM
VEHICLE REQUEST
GMIS Code
R or
Number
Description (b) (c)
Estimated
(This column
E
requested
Cost
for FDOT use
(a)
ONLY)
11.
R
5
standard cutaway 23" Vehicle with 14
$492,875
— —
foldaway seats
11.
11.
11.
11.
$492,875
Sub -total
EQUIPMENT REQUEST (c)
I1.
l 1.
11.
11. .
Sub -total
$
(a) Replacement (R) or Expansion (E).
(b) Provide a brief description including the length and type vehicle, type of fuel, lift or ramp,
number of seats and wheelchair positions. Do not show the Make. For example, 22' gasoline bus
with lift, 12 amb. seats, 2 w/c positions (due to the higher cost of diesel vehicles the applicant shall
be required to pay the difference in cost over that of a gasoline vehicle).
(c) Show mobile radios and identify the type of radio (i.e. two way radio or stereo radio), computer
hardware /software, etc. under "Equipment Request."
VEHICLE SUBTOTAL $ 492.875 + EQUIPMENT SUBTOTALS 0.00 = $ 492.875 W.
(x) X 80% = $ 394.300.00 [Show this amount on Form 424 in block 15(a)]
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COLLIER COUNTY /COLLIER AREA TRANSIT
2013 5310 GRANT Application
EXHIBIT B: Proposed Project Description:
The Collier County Board of County Commissioners is requesting FTA Section 5310
funds in the amount of $394,300.00 (80 %). State match funds in the amount of
$49,287.50 (10 %) will also be requested. This will be matched with local funds in the
amount of $49,287.50 (10 %). Funds from this grant will be used to purchase replacement
vehicles to continue the existing level of service. The vehicles scheduled for replacement
have exceeded their useful life and must be replaced if normal service is to continue.
These and other vehicles will be used to provide paratransit transportation services
throughout the county.
Section 5310 funding for these vehicles is essential if service is to continue. Collier
County currently provides about $2 million dollars* each year from local funds to provide
paratransit services. The current fleet of vehicles has exceeded its life expectancy and is
inadequate due to their age and condition. Having an elder fleet reduces vehicle
reliability and passenger safety and it requires higher maintenance, therefore increasing
the operating cost. Collier Area Transit (CAT), as many other transit agencies across the
nation, is facing tough financial times and local funds contribution is stagnate. Should
the State not approve this grant, CAT may be forced to use some of the local operating
funds to purchase replacement vehicles; therefore being forced to cut trips. Without 5310
funds for vehicle replacement Collier County will be forced to implement the trip
prioritization of Transportation Disadvantaged as allowed by the State of Florida
Comnussion for the Transportation Disadvantaged. In this situation, trips would be
reduced /denied and many passengers would not have access to medical, work,
recreational, and other life sustaining transportation. It is critical that Collier Area Transit
receives these 5310 funds for vehicle replacement in order to be able to continue offering
safe and reliable transportation.
Collier Area Transit's paratransit provides ADA, and Transportation Disadvantaged, as
well as agency funded paratransit trips for the at -risk population of Collier County,
including those with disabilities, low income, and elderly.
A Budget is provided elsewhere in the grant application as well as a list of equipment
inventory.
`Unaudited figure for fiscal year 2011
a
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ORDER FORM — PAGE ONE
CONTRACT #TRIPS-1 I -CA-GB
GLAVAL CUTAWAY TRANSIT VEHICLES
GETAWAY BUS, INC.
AGENCY NAME Collier Area Transit DATE:
PURCHASE ORDER NUMBER:
CONTACT: Yousi Cardeso, 239 - 252 -5886, yousicardeso@colliergov.net
March 10, 2014
7/8/2014 16.D.5.
6/19/2014
Item
Unit Cost
Quantity
Total Cost
Base Vehicle Type
Ford 11500 GVWR 21'5.4 Gas
$56,886
Ford 11500 GVWR 21' 6.8 V10 Gas
$57,466
Chevrolet SPT 12300 GVWR 21'5.0 Gas
$59,990
5
22' Option add
$300
Chevrolet TTN 12300 GVWR 22'6.0 Gas
$59,109
23' Option add
$425
Ford 12500 GVWR 22'5.4 Gas
$58,156
23' Option add
$525
Chevrolet 14200 GVWR 22'6.0 Gas
$60,560
23' Option add
$425
S425
24' Option add
$850
so
25'Option add
$1,900
so
Ford 14500 GVWR 22'6.8 V10 Gas
$59,403
so
23' Option add
$525
so
24'Option add
$1,050
Sol
25'Option add
$1,575
so
Ford 16500 GVWR 266.8 V10 Gas
$73,062
26' Option add
$150
27' Option add
$5,517
Ford 18000 GVWR 25'6.8 V10 Gas
$74,025
26' Option add
$150
27' Option add
$5,517
28' Option add
$5,667
29' Option add
$5,817
Ford 19500 GVWR 25'6.8 V10 Gas
$75,534
so
26' Option add
$150
50
27' Option add
$5,517
so
28' Option add
$5,667
29' Option add
$5,817
so
Freightliner 26000 GVWR 30' 6.7 ISB Diesel
$117,111
31' Option add
$250
so
32' Option add
$500
so
33' Option add
$750
34' Option add
$2,035
so
35' Option add
$2,285
36' Option add
$2,535
so
37' Option add
$2,785
38' Option add
$3,035
40' Option add
$3,285
PAGE ONE SUB -TOTAL
---
- -- A
$60,985
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7/8/2014 16.D.5.
NOTICE OF FTA SECTION 5310 GRANT AWARD/ FL-16-0038, FY 2013/14
Based on the Agency's Application for Federal Assistance under U.S.C. Section 5310 dated January 11, 2013, and the
revised Application dated June 11, 2014 on file at the Florida Department of Transportation, District One, P. 0. Box 1249,
Bartow, Florida 33831 -1249 offices, the Department hereby makes the following grant award under the Section 5310
Program to:
Collier County Board of County Commissioners — Alternative Transportation
3299 East Tamiami Trail, Suite 103, Naples, FL 34112
As of June 19, 2014
Applicant or
Total
Federal
State
Local
Description
100%
80%
10%
10%
(5) 23' Glaval
Vehicles with 14
$48,248.00
foldaway seats
$492,875.00
$385,984.00
$48,248.00
$10,395.00
3d 75.00
=15,99,00
$48,201.00
S%643.00
FLORIDA DEPARTMENT OF TRANSPORTATION
Date Award Approved by
Typed Name and Title Jennifer A. Stults. AICP CTP
Intermodal Systems Development Manager
ACCEPTANCE OF GRANT AWARD
(To be completed and signed by the recipient and returned to the FDOT District Office)
The undersigned accepts the above - described award and:
a) The Recipient reaffirms its assurances to FTA and FDOT as stated in Exhibits F, G, and H of its application.
b) The Recipient agrees to use and maintain the grant awarded equipment in accordance with the federal and state
program requirements, and for the services described, in its approved application.
c) The Recipient agrees to comply with all applicable civil rights statutes and implementing regulations.
d) The Recipient agrees to contact the FDOT Contractor, Lazara Stinnette, at the Center for Urban
Transportation Research, Florida Transit Research Inspection and Procurement Services (TRIPS) at 813 -974-
0695 to arrange purchase of the above items.
e) The Recipient requests purchase of the vehicles/equipment in .(month/year)
f) The Recipient agrees to submit the local matching funds when requested to do so.
g) The Recipient, if it is not a CTC, agrees to submit its Annual Operating Report (AOR) data to the CTC as
requested.
h) The Recipient will forward a copy of its maintenance plan, or a statement regarding its status to Ms. Stephens by
August 30, 2014. If it does not have a maintenance plan, it understands that it may request technical assistance to
develop maintenance plan, and that its maintenance plan is due by December 31, 2014.
i) The Recipient will furnish proof of insurance for the vehicle(s) to Ms. Stephens, listing FDOT District One as 1"
Lien Holder and an additional insured, upon receipt of the vehicle.
AGENCY: Date
(Name)
Accepted by:
(Signature)
Typed Name and Title: Approved as to form and legality
AT)ARV vendor number as registered in My Florida Marketplace:
DWIGHT E. BROCK, Clerk �istant County Attorney
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